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1/4/2021 - City Council - Regular - Agendas
CITY OF SPRING PARK CITY COUNCIL AGENDA MUM@ PZ2mg JANUARY 4, 2021 — 7:00 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* a. Approve Regular City Council Meeting Minutes from September 8, 2020 b. Approve Work Session Meeting Minutes from September 21, 2020 c. Approve Regular City Council Meeting Minutes from September 21, 2020 d. Approve Special Meeting Minutes from November 13, 2020 e. Approve Work Session Meeting Minutes from December 21, 2020 f. Approve Regular City Council Meeting Minutes from December 21, 2020 5. WBLIC FORUM" 6. PRESENTATIONS & GUEST SPEAKERS 7. PUBLIC HEARINGS 8. PETITIONS. EQU�TS, & APPLICATIONS 9. ORDINANCES & RESOL TTIONS a. Resolution 21-01: Naming Official Depository b. Resolution 21-02: Establishing Order of Business c. ResoIution 21-03: Establishing 2021 Meeting Dates and Holidays d. Resolution 21-04: Pre -authorizing Certain Claims for Payment e. Resolution 21-05: Authorizing Use of City Credit Card 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council i. Council Appointments b. City Staff c. Contract Staff 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYME T a. January 4, 2021 Claims 13. UPCOMING MEETINGS & TRAINING a. January 13 — Planning Commission — 6:00 PM b. January 13 — LMCD Work Session followed by Regular Meeting — 6:00 PM c. January 19 (Tuesday) — City Council Work Session — 6:00 PM d. January 19 (Tuesday) — Regular City Council Meeting — 7:00 PM * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. 14. MISCELLANEOUS (INFO TIO NL 15. ADJOURNMENT * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. G/4 ORR& Unmff On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 8, 2020 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER -The meeting was called to order by Mayor Rockvam at 7.01 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Jeff Hoffman; Pamela Horton; and Present: Gary Hughes Staff Present: Dan Tolsma, City Administrator; Brian Hare, City Engineer; and Theresa Schyma, City Clerk 2. PLEDGE OF ALLEGIANCE —Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council Member Hughes requested that the agenda be amended to eliminate Item #13a since the September 9 LMCD work session and meeting have been cancelled. M/Hughes, S/Hoffman to adopt th renda as amended. Motion carried 5-0. 4. ADOPT CONSENT AGENDA_ a. Special City Council Work Session Meeting Minutes from August 17, 2020 b. City Council Work Session Meeting Minutes from August 17, 2020 c. City Council Regular Meeting Minutes from August 17, 2020 d. Resolution 20-18: Adopting the 2021 LMCC Budget M/Horton, S/Chase to adopt the Consent Agenda. Motion carried 5-0. 5. PUBLIC FORUM Michael Mason, Del Otero Avenue, wants the Council to make a motion to get the plaques and dedication ceremonies to move forward. Rockvam asked if the plaques are ready Mason said the placement has been discussed and the text has been Rockvam said we know what we want but we're waiting to have them done. 1 Tolsma said that they are ready to be made but the plan to have dedication ceremonies this summer changed with COVID-19 since it was for family members, council, and planning commission, and the communities. The festivities had to change. The proofs are done and the language has been decided. They are ready to go. He has received a cost estimate and depending on the budget discussion for 2021, and he can go over the proposed expenditures for those. He said we just need to allocate the money, get them made, and wait for a better time to have a dedication event. Rockvam wonders if it is realistic to get it done this fall? Tolsma said the signs could be made tomorrow and it really comes down to having the money allocated for them. He said it is the amount that staff could make the decision but they are right at the threshold per the procurement policy Tolsma said the final authority for the purchase will come to the council. G. PRESENTATIONS & GUEST SPEAKERS — None. 7. PUBLIC HEARINGS — None. 8. PETITIONS,REQUESTS, & APPLICATIO S — None. 9. ORDINANCES & RESOLUTIONS a. Resolution 20-19: Ordering West Arm Road West Utility Improvements City Engineer Hare presented a summary of the project and the results of the bid opening on Friday, September 4. He stated that bids came in higher than expected for several items including pipebursting, service connections, hydrants, and sanitary sewer lining. However, he said the bids ended up being fairly similar and consistent with each other for the project The need for the improvement is still there and the risk for not completing the project is still there. Rockvam discussed the history of the cost estimates of the project and he is concerned with the discrepancies in the estimates from the start of the discussions of this project Hare responded that part of the discrepancy is also due to the project being later in the year. He added that the de -watering costs played a big role in this bid because it is on the lakeshore and that is adding to the cost of the project that will not need to be factored into other projects in the City. Rockvam said it is a Council decision but he is disappointed with how this project is turning out. He asked what the timetable is to start the project. He also asked end date. Hare said the start date is in the next week or two and the potential end date is in October. Rockvam said his choice would be the highest bidder which is Widmer because the City has a history with the contractor and have been happy with his work b-ut he realizes we cannot do that. He stated that sometimes the choice can be made in the "extras" and he is wondering how the "extras" were factored into each bid. 2 Hare said that the specifications were very clear and specific so he is unsure why Widmer bid the highest. Rockvam asked if there a penalty for not completing the project on time. Hare said yes there is a penalty clause and the contractor has incentive to finish the project on time. He further discussed the allowance for unforeseen issues that could complicate the project. Chase said it is a good time of year to do this project but the difference in the estimate to the bids is concerning. He asked Hare if he believed they could receive better bids if they re -bid next year. Hare said it is a gamble. It is a higher risk project so close to the lakeshore so I think there is added risk in the water main cost, and de -watering project. It is a higher risk project with higher costs. It is unknown and something you cannot predict what the prices will be next year. Rockvam said this is the time of year to do it. It is less intrusive to residents. He said he doesn't believe the water is a big concern on this project. He said the big concern is infiltration. Hughes asked if the residents are going to go south for the winter and will that pose a problem for what the contractors need to do. Hare said no. Every resident will be contacted by the contractor and given details about service interruptions He said everything will be communicated to them. Hughes asked if residents have already left how can they flush the toilets if they are needed. Chase said that Hughes is asking if the resident needs to run water after the project. Hare said no, everything will be televised but sometimes if they don't properly set their traps there could be a smell issue but all of that will be communicated. He said when they come back from vacation they will have directions. Rockvam said there needs to be a meeting with the residents. He said the mailer is a good idea but also personal touch with these residents. He said this is a very small community and we need to work in some PR with the residents. Hare said part of the discussion about meeting with the residents was going to take place after the decision was made tonight. He said the contractor needs to be in on those discussions. Tolsma said he wanted to look at the bigger picture because we need to move forward. He asked Hare if the sanitary sewer is the priority over the water main. Hare said he could see what the idea is to maybe breaking up the project. Tolsma said maybe we just get the sewer portion done in the winter and re -bid the other portion next year. He said maybe work with the contractors for the sanitary sewer portion of the project in the winter because it may be advantageous. He said there are advantages to doing everything at once but maybe getting the most risky project completed this year is an option. 3 Hare said the idea with doing it all at once is that then the residents are only disturbed once instead of twice. He also said you cannot do the water mains in the winter. Hare said both can be done separately but it would be in the interest of cost savings to do them together. He said trying to distinguish the riskier portion of the project is hard to assess. Tolsma discussed the disturbance to the area and how the sanitary sewer portion of the project is minimally invasive for residents. Horton asks how much would the costs decrease if we separated it out? Hare said if you rebid it with that option it may show savings but they then might recalculate their numbers knowing that the project has been cut in half. Tolsma said that if it was estimated to be below a certain threshold then they could do RFD's instead of bids. Hare thought it would be over $200k and would not qualify for RFD's. Hare did a quick recalculate of how the bids could potentially change — about $300k for sanitary and about $600k for water. Rockvam said it seems like there are no good options for this project. He said one of the reasons we haven't had any problems with those lines, in his opinion, is because those lines are laying in "muck" so they are surrounded. He thinks if we are going to do it, let's just do it and get it over with instead of dragging it out. He said the less intrusive we can be for the neighborhood, the better. Rockvam said something that bothers him is the infiltration in the area, how much infiltration costs, and also the potential for reversal of the infiltration which would cause horrible issues and a PR nightmare. He wonders if there grants the city could qualify for. Tolsma believes there are definite funds available from the Met Council for the sewer portion but that was being factored in and they were going to request some reimbursement. Hare discussed reimbursement grants and funds available that staff will be applying for. He further detailed the reconfigura*.ion of the fire hydrants per the Fire Department's recommendation. Hoffman asked Hare if in his professional opinion he sees any reason to not move forward at this time. Hare said he spoke with the contractor to discuss the increased costs. He wasn't happy with where the bids came in but there are risks with waiting to rebid. He said as for the need in the improvements, that is real. Hare said the contractor's reasons for increases were legitimate. The need for improvement is definitely still there even if the cost is not exactly what was hoped for. Hof -man said that he is in the construction business and they have seen an increase in costs and see it continuing over the winter months. His thinks that if we wait and re -bid in the Spring they will actually see higher costs. 4 Rockvam said he doesn't think there is an option to wait because the potential risk is there and they definitely will have to get it done soon. Rockvam asked the next step for speaking with residents. Tolsma said tomorrow they will reach out to the contractor to discuss details and an ASAP meeting date with residents. His thoughts are to have the meeting on -site on WARW with the residents. He will make sure to reach out to all residents including those who travel south in the winter. Rockvam feels the sooner, the better. M/Hoffman, S/Hughes to approve Resolution 20-19 , ordering Water and Sanitary Sewer ImMo ments on West Arm Road Wes. Mayor Rockvam requested a roll call vote. Motion carried 5-0. (all ayes) b. Resolution 20-20: A Refunding Resolution City Administrator Tolsma discussed the details of the refunding resolution. He recommends approving a refunding resolution because it gives the City some financial options with larger infrastructure improvement projects. The resolution does not lock the City into bonding but it does give the City options if it is decided that is the best course of action. He also noted the how favorable the bond market is right now. M/Hoffman, S/Horton to approve Resolution 2 -20 declaring the official intent of the City of Spring Park to reimburse certain expenditures from the proceeds of bonds to be issued by the City. Motion carried 5-0. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council Mayor Rockvam asked for an update on the property line issue at 4000 Sunset Drive. City Administrator Tolsma stated he will have an update but has not heard back specifically. He said it will be on the work session agenda for September 21. Rockvam stated that once the issue is resolved, physical monuments should be installed to make it known what is the City's property and what is private property. b. City Staff — City Administrator Tolsma noted that City Hall is back to regular hours. c. Contract Staff — None. 11. NEW BUSINESS & COMMUNICATIONS — None. 5 12. CLAIMS FOR PAYMENT a. September 8, 2020 Claims M/Horton, S/Hughes to approve all claims for payment Motion carried 5-0. 13. UPCOMING MEETINGS & TRAINING b. September 9 — Planning Commission Meeting — 6:00 PM c. September 14 — Special City Council Budget Meeting — 6:00 PM d. September 21 —Council Work Session at 6:00 PM with Regular Meeting at 7:00 PM Tolsma discussed the tentative meeting on September 14 to discuss the budget. He asked the Council for their thoughts on that date. He also stated that ideas for the CARES Act money will be discussed. Council consensus is that the date will work. 14. MISCELLANEOUS(INFORMATION ON" a. Mound Fire DepartmentJuly Report 15. ADJOURNMENT The meeting was adjourned by unanimous consent at 7:55 p.m. Date Approved: September 21, 2020 Dan Tolsma, City Administrator Theresa Schyma, City Clerk R %b �L.�I1rS��� l..rJLn]LnSL1� On Lake Minnetonka CITY OF SPRING PARK WORK SESSION MINUTES SEPTEMBER 21, 2020 — 6:00 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 6:00 — DISCUSS UPCOMING REGULAR MEETING ITEMS a. Short Term Rental Prohibition Ordinance Rockvam said the Planning Commission looked at this. Rockvam asked for thoughts from the council. Chase said he has heard from residents of Spring Park and he said it started as a way to be able to regulate short-term rentals to determine appropriate parking, occupancy, safety, etc. to whether it should be allowed at all. He said he doesn't really agree to going from how do we allow this in a safe and smart way to an outright ban and thinks there could be a compromise. He said when reading what the planning commission put together he saw there was a lot of thought that went into it but what was missing was how to report a problem. He said when reading through the minutes it looks as though city staff hasn't kept a record of these issues. He thinks there could be a compromise. They could adopt the first ordinance that allows short-term rentals with very strict rules and we give guidelines in the quarterly newsletter for how residents can report issues and staff keeps a log and ongoing issues are grounds for revocation. He said rentals can be banned at any point. He said there could be a year -long trial and reevaluation. He thinks there could be some good from it because he has noticed some long term rentals that could maybe benefit from the short-term rental requirements. He sees it as maybe helping out some local businesses and cleaning up some properties. Hofftnan said initially he was in favor of it. He said he has spoke to some surrounding cities and persons that are close to short-term rentals and he said there some little things. For instance, one said there are new guests every weekend and they don't know the property boundaries and sometimes they're playing Frisbee in his yard or they're fishing off his dock so it was the little things that they didn't want to report but it was an infringement. He said cities having zoning for a reason and commercial and residential zones will give a degree of comfort and separation. He said there is an assurance that businesses will not operate commercially in a residential area. Hughes said he is opposed to this. He thinks that if someone rents something for a month, that's typically okay because they are usually there longer than that. Hughes wonders about the difference between R1 and R2 and Brixius said the ban would be city wide residential so anything R-1, R-2, multifamily, would be banned. Horton said she has also gone back and forth on this and she is still not for it for reasons of neighbors on either side and infringing on their space. She agrees that it is difficult to complain about ones neighbors. She wonders about restricted parking and when guests have vehicles and boat trailers, it's difficult to find parking. She is concerned about those who would defy the ordinance and say they'll do it anyway. Rockvam said he didn't realize it's prohibited. He said he knows you can't operate a business in a residential district but he said there are so many now that are working from home due to the pandemic. He said when talking with the chief of police, probably over the last 4-5 years they've had a few complaints. He feels people need to call the police if there is an issue. He said he doesn't have a problem with the concept but there are qualifications that would have to be met. He said the two big ones would be off-street parking and noise. He is aware of a property on the lake in Mound that is used solely for short-term rental and it's become a problem. He said in an R 1 district there is a reasonable expectation that businesses will not be next door but he said there are a lot of them operating as such already. Rockvam asks if this will be brought to the council tonight for a vote or is there more work that needs to be done on it. Chase still feels that if the ordinance is crafted to address proper parking, noise and property infringement, those regulations can be enforced. Brixius said right now if a use is not specifically defined as an allowed use, it is prohibited unless the ordinance is changed. Brixius said the ordinance being discussed now is specific and it's not hidden in the general ordinance. Rockvam wants to confirm that a yes vote is a vote to not allow it and Brixius confirms that a yes vote will be to continue to not allow it. b. 4000 Sunset Drive Variance Rockvam asked Teitjen if she checked with some associates about whether if the city has performed maintenance and upkeep on a property for over a period of time it is considered to be owned by them. Tei*n said yes, if there is evidence that a city has maintained a property they can retain rights as such. She went on to say if there is a dispute a court would have to make a ruling. Hoffinan asked a survey has been done and Brixius said right now two surveys have been done. He said the way the city is looking at the two surveys is neither is correct nor incorrect. So if processing this variance with recognizing the Gronberg survey showing the building two feet off the property line then the expansion would require a variance. He said when this was drafted it doesn't resolve the issue of the north property line and it would have to be resolved. Brixius illustrates on the overhead the Gronberg survey showing the two feet from the building and the more recent survey showing the eight fo of property line. He said all the proposed construction would be on the property and not on the easement in accordance with both surveys. On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 4, 2021 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALE LANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* a. Approve Regular City Council Meeting Minutes from September 8, 2020 b. Approve Work Session Meeting Minutes from September 21, 2020 c. Approve Regular City Council Meeting Minutes from September 21, 2020 d. Approve Special Meeting Minutes from November 13, 2020 e. Approve Work Session Meeting Minutes from December 21, 2020 f. Approve Regular City Council Meeting Minutes from December 21, 2020 5. PUBLIC FORUM" 6. PRESENTATIONS & GUEST SPEAKERS 7. PUBLIC HEARIN S 8. PETITIONS, REQUESTS, & APPLICATIONS 9. ORDINANCES & RESOLUTIONS a. Resolution 21-01: Naming Official Depository b. Resolution 21-02: Establishing Order of Business c. Resolution 21-03: Establishing 2021 Meeting Dates and Holidays d. Resolution 21-04: Pre -authorizing Certain Claims for Payment e. Resolution 21-05: Authorizing Use of City Credit Card 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council i. Council Appointments b. City Staff c. Contract Staff NEW BUSINESS & COMMUNICATIONS 12. ICLAIMSFOR PAYME a. January 4, 2021 Claims 13. UPCOMING MEETINGS & TRAININ a. January 13 — Planning Commission — 6:00 PM b. January 13 — LMCD Work Session followed by Regular Meeting — 6:00 PM c. January 19 (Tuesday) — City Council Work Session — 6:00 PM d. January 19 (Tuesday) — Regular City Council Meeting — 7:00 PM * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. 14. MISCELLANEOUS (INFORNIATION ONLY) 15. AD RNME T * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no scp. rate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. pQD 9 IrDz2AK On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 8, 2020 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:01 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Jeff Hoffman; Pamela Horton; and Present Gary Hughes Staff Present: Dan Tolsma, City Administrator; Brian Hare, City Engineer; and Theresa Schyma, City Clerk 2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council Member Hughes requested that the agenda be amended to eliminate Item #13a since the September 9 LMCD work session and meeting have been cancelled. M/Hughes, S/Hoffman to adopt the meeting agenda as amended. Motion carried 5-0. 4. ADOPT CONSENT AGENDA a. Special City Council Work Session Meeting Minutes from August 17, 2020 b. City Council Work Session Meeting Minutes from August 17, 2020 c. City Council Regular Meeting Minutes from August 17, 2020 d. Resolution 20-18: Adopting the 2021 LMCC Budget M/Horton, S/Chase to adopt the Consent Agenda. Motion carried 5-0. 5. PUBLIC FORUM Michael Mason, Del Otero Avenue, wants the Council to make a motion to get the plaques and dedication ceremonies to move forward. Rockvam asked if the plaques are ready Mason said the placement has been discussed and the text has been Rockvam said we know what we want but we're waiting to lave them done. Tolsma said that they are ready to be made but the plan to have dedication ceremonies this summer changed with COVID-19 since it was for family members, council, and planning commission, and the communities. The festivities had to change. The proofs are done and the language has been decided. They are ready to go. He has received a cost estimate and depending on the budget discussion for 2021, and he can go over the proposed expenditures for those. He said we just need to allocate the money, get them made, and wait for a better time to have a dedication event. Rockvam wonders if it is realistic to get it done this fall? Tolsma said the signs could be made tomorrow and it really comes down to having the money allocated for them. He said it is the amount that staff could make the decision but they are right at the threshold per the procurement policy Tolsma said the final authority for the purchase will come to the council. 6. PRESENTATIONS & GUEST SPEAKERS — None. 7. PUBLIC HEARINGS — None. 8. PETITIONS, REQUESTS& APPLICATIONS — None. 9. ORDINANCES & RESOLUTIONS a. Resolution 20-19: Ordering West Arm Road West Utility Improvements City Engineer Hare presented a summary of the project and the results of the bid opening on Friday, September 4. He stated that bids came in higher than expected for several items including pipebursting, service connections, hydrants, and sanitary sewer liming. However, he said the bids ended up being fairly similar and consistent with each other for the project. The need for the improvement is still there and the risk for not completing the project is still there. Rockvam discussed the history of the cost estimates of the project and he is concerned with the discrepancies in the estimates from the start of the discussions of this project. Hare responded that part of the discrepancy is also due to the project being later in the year. He added that the de -watering costs played a big role in this bid because it is on the lakeshore and that is adding to the cost of the project that will not need to be factored into other projects in the City. Rockvam said it is a Council decision but he is disappointed with how this project is turning out. He asked what the timetable is to start the project. He also asked end date. Hare said the start date is in the next week or two and the potential end date is in October. Rockvarn said his choice would be the highest bidder which is Widmer because the City has a history with the contractor and have been happy with his work b at he realizes we cannot do that. He stated that sometimes the choice can be made in the "extras" and he is wondering how the "extras" were factored into each bid. 2 Hare said that the specifications were very clear and specific so he is unsure why Widmer bid the highest. Rockvam asked if there a penalty for not completing the project on time. Hare said yes there is a penalty clause and the contractor has incentive to finish the project on time. He further discussed the allowance for unforeseen issues that could complicate the project. Chase said it is a good time of year to do this project but the difference in the estimate to the bids is concerning. He asked Hare if he believed they could receive better bids if they re -bid next year. Hare said it is a gamble. It is a higher risk project so close to the lakeshore so I think there is added risk in the water main cost, and de -watering project. It is a higher risk project with higher costs. It is unknown and something you cannot predict what the prices will be next year. Rockvam said this is the time of year to do it. It is less intrusive to residents. He said he doesn't believe the water is a big concern on this project. He said the big concern is infiltration. Hughes asked if the residents are going to go south for the winter and will that pose a problem for what the contractors need to do. Hare said no. Every resident will be contacted by the contractor and given details about service interruptions He said everything will be communicated to them. Hughes asked if residents have already left how can they flush the toilets if they are needed. Chase said that Hughes is asking if the resident needs to run water after the project. Hare said no, everything will be televised but sometimes if they don't properly set their traps there could be a smell issue but all of that will be communicated. He said when they come back from vacation they will have directions. Rockvam said there needs to be a meeting with the residents. He said the mailer is a good idea but also personal touch with these residents. He said this is a very small community and we need to work in some PR with the residents. Hare said part of the discussion about meeting with the residents was going to take place after the decision was made tonight. He said the contractor needs to be in on those discussions. Tolsma said he wanted to look at the bigger picture because we need to move forward. He asked Hare if the sanitary sewer is the priority over the water main. Hare said he could see what the idea is to maybe breaking up the project. Tolsma said maybe we just get the sewer portion done in the winter and re -bid the other portion next year. He said maybe work with the contractors for the sanitary sewer portion of the project in the winter because it may be advantageous. He said there are advantages to doing everything at once but maybe getting the most risky project completed this year is an option. 3 Hare said the idea with doing it all at once is that then the residents are only disturbed once instead of twice. He also said you cannot do the water mains in the winter. Hare said both can be done separately but it would be in the interest of cost savings to do them together. He said trying to distinguish the riskier portion of the project is hard to assess. Tolsma discussed the disturbance to the area and how the sanitary sewer portion of the project is minimally invasive for residents. Horton asks how much would the costs decrease if we separated it out? Hare said if you rebid it with that option it may show savings but they then might recalculate their numbers knowing that the project has been cut in half. Tolsma said that if it was estimated to be below a certain threshold then they could do RFD's instead of bids. Hare thought it would be over $200k and would not qualify for RFP's. Hare did a quick recalculate of how the bids could potentially change — about $300k for sanitary and about $600k for water. Rockvam said it seems like there are no good options for this project. He said one of the reasons we haven't had any problems with those lines, in his opinion, is because those lines are laying in "muck" so they are surrounded. He thinks if we are going to do it, let's just do it and get it over with instead of dragging it out. He said the less intrusive we can be for the neighborhood, the better. Rockvam said something that bothers him is the infiltration in the area, how much infiltration costs, and also the potential for reversal of the infiltration which would cause horrible issues and a PR nightmare. He wonders if there grants the city could qualify for. Tolsma believes there are definite funds available from the Met Council for the sewer portion but that was being factored in and they were going to request some reimbursement Hare discussed reimbursement grants and funds available that staff will be applying for. He further detailed the reconfiguration of the fire hydrants per the Fire Department's recommendation. Hoffman asked Hare if in his professional opinion he sees any reason to not move forward at this time. Hare said he spoke with the contractor to discuss the increased costs. He wasn't happy with where the bids came in but there are risks with waiting to rebid. He said as for the need in the improvements, that is real. Hare said the contractor's reasons for increases were legitimate. The need for improvement is definitely still there even if the cost is no t exactly what was hoped for. Hofman said that he is in the construction business and they have seen an increase in costs and see it continuing over the winter months. His thinks that if we wait and re -bid in the Spring they will actually see higher costs. I II Rockvam said he doesn't think there is an option to wait because the potential risk is there and they definitely will have to get it done soon. Rockvam asked the next step for speaking with residents. Tolsma said tomorrow they will reach out to the contractor to discuss details and an ASAP meeting date with residents. His thoughts are to have the meeting on -site on WARW with the residents. He will make sure to reach out to all residents including those who travel south in the winter. Rockvam feels the sooner, the better. M/Hoffman, S/Hughes to approve Resolution 2 -19 ordering Water and Smitaa Sewer Improvements on West Arm Road West Mayor Rockvam requested a roll call vote. Motion carried 5-0. (all ayes) b. Resolution 20-20: A Refunding Resolution City Administrator Tolsma discussed the details of the refunding resolution. He recommends approving a refunding resolution because it gives the City some financial options with larger infrastructure improvement projects. The resolution does not lock the City into bonding but it does give the City options if it is decided that is the best course of action. He also noted the how favorable the bond market is right now. M/Hoffman, S/Horton to approve Resolution 20-20 declaring the official intent of the City of Spring Park to reimburse certain expenditures from the proceeds of bonds to be issued by the Cit. Motion carried 5-0. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council Mayor Rockvam asked for an update on the property line issue at 4000 Sunset Drive. City Administrator Tolsma stated he will have an update but has not heard back specifically. He said it will be on the work session agenda for September 21. Rockvam stated that once the issue is resolved, physical monuments should be installed to make it known what is the City's property and what is private property. b. City Staff — City Administrator Tolsma noted that City Hall is back to regular hours. c. Contract Staff — None. 11. NEW BUSINESS & COMMUNICATIONS — None. 5 12. CLAIMS FOR PAYMENT a. September 8, 2020 Claims M/Horton, S/Hughes to approve all claims for PUMen . Motion carried 5-0. 13. UPCOMING MEETINGS & TRAINING b. September 9 — Planning Commission Meeting — 6:00 PM c. September 14 — Special City Council Budget Meeting — 6:00 PM d. September 21 —Council Work Session at 6:00 PM with Regular Meeting at 7:00 PM Tolsma discussed the tentative meeting on September 14 to discuss the budget. He asked the Council for their thoughts on that date. He also stated that ideas for the CARES Act money will be discussed. Council consensus is that the date will work. 14. MISCELLANEOUS NFORMATI N ON" a. Mound Fire Department July Report 15. ADJOURNMENT The meeting was adjourned by unanimous consent at 7:55 p.m. Date Approved: September 21, 2020 Dan Tolsma, City Administrator Theresa Schyma, City Clerk R Nb On Lake ,Minnetonka CITY OF SPRING PARK WORK SESSION MINUTES SEPTEMBER 21, 2020 — 6:00 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 6:00 — DISCUSS UPCOMING REGULAR MEETING ITEMS a. Short Term Rental Prohibition Ordinance Rockvam said the Planning Commission looked at this. Rockvam asked for thoughts from the council. Chase said he has heard from residents of Spring Park and he said it started as a way to be able to regulate short-term rentals to determine appropriate parking, occupancy, safety, etc. to whether it should be allowed at all. He said he doesn't really agree to going from how do we allow this in a safe and smart way to an outright ban and thinks there could be a compromise. He said when reading what the planning commission put together he saw there was a lot of thought that went into it but what was missing was how to report a problem. He said when reading through the minutes it looks as though city staff hasn't kept a record of these issues. He thinks there could be a compromise. They could adopt the first ordinance that allows short-term rentals with very strict rules and we give guidelines in the quarterly newsletter for how residents can report issues and staff keeps a log and ongoing issues are grounds for revocation. He said rentals can be banned at any point. He said there could be a year -long trial and reevaluation. He thinks there could be some good from it because he has noticed some long term rentals that could maybe benefit from the short-term rental requirements. He sees it as maybe helping out some local businesses and cleaning up some properties. Hoffman said initially he was in favor of it. He said he has spoke to some surrounding cities and persons that are close to short-term rentals and he said there some little things. For instance, one said there are new guests every weekend and they don't know the property boundaries and sometimes they're playing Frisbee in his yard or they're fishing off his dock so it was the little things that they didn't want to report but it was an infringement. He said cities having zoning for a reason and commercial and residential zones will give a degree of comfort and separation. He said there is an assurance that businesses will not operate commercially in a residential area. Hughes said he is opposed to this. He thinks that if someone rents something for a month, that's typically okay because they are usually there longer than that. Hughes wonders about the difference between R1 and R2 and Brixius said the ban would be city wide residential so anything R 1, R-2, multifamily, would be banned. Horton said she has also gone back and forth on this and she is still not for it for reasons of neighbors on either side and infringing on their space. She agrees that it is difficult to complain about ones neighbors. She wonders about restricted parking and when guests have vehicles and boat trailers, it's difficult to find parking. She is concerned about those who would defy the ordinance and say they'll do it anyway. Rockvam said he didn't realize it's prohibited. He said he knows you can't operate a business in a residential district but he said there are so many now that are working from home due to the pandemic. He said when talking with the chief of police, probably over the last 4-5 years they've had a few complaints. He feels people need to call the police if there is an issue. He said he doesn't have a problem with the concept but there are qualifications that would have to be met He said the two big ones would be off-street parking and noise. He is aware of a property on the lake in Mound that is used solely for short-term rental and it's become a problem. He said in an R-1 district there is a reasonable expectation that businesses will not be next door but he said there are a lot of them operating as such already. Rockvam asks if this will be brought to the council tonight for a vote or is there more work that needs to be done on it. Chase still feels that if the ordinance is crafted to address proper parking, noise and property infringement, those regulations can be enforced. Brixius said right now if a use is not specifically defined as an allowed use, it is prohibited unless the ordinance is changed. Brixius said the ordinance being discussed now is specific and it's not hidden in the general ordinance. Rockvam wants to confirm that a yes vote is a vote to not allow it and Brixius confirms that a yes vote will be to continue to not allow it. b. 4000 Sunset Drive Variance Rockvam asked Teitjen if she checked with some associates about whether if the city has performed maintenance and upkeep on a property for over a period of time it is considered to be owned by them. Teitjen said yes, if there is evidence that a city has maintained a property they can retain rights as such. She went on to say if there is a dispute a court would have to make a ruling. Hoffman asked a survey has been done and Brixius said right now two surveys have been done. He said the way the city is looking at the two surveys is neither is correct nor incorrect. So if processing this variance with recognizing the Gronberg survey showing the building two feet off the property line then the expansion would require a variance. He said when this was drafted it doesn't resolve the issue of the north property line and it would have to be resolved. Brixius illustrates on the overhead the Gronberg survey showing the two feet from the building and the more recent survey showing the eight foot property line. He said all the proposed construction would be on the property and not on the easement in accordance with both surveys. the north property line. Rockvam wonders if they are expanding the footprint of the house and Brixius said yes, they are adding a garage and will be building above the garage. Hoffman clarifies that they are following the same building line but they are moving the garage two feet out to match what is already there. Brixius illustrates the setback on the street portion will be greater from 2.2 to 3.4. Rockvam said wherever they're asking for the two feet, is that going to be two feet closer to the fire lane on the north side then it is now and Brixius said no, it moves away from the fire lane. 1:18:53 Chase asked if Brixius has been talking with the property owner about this and Brixius said after the last meeting they were encouraged to go the variance route. Chase said he wondered if it could be put in writing that they were going off the first survey. Brixius said the north property line is going to be an issue and the way the variance is set up now, everything will be on his property. He said there isn't a condition that the north property line be resolved as part of the variance. Rockvam said the lake access road is not resolved and he wants to know how this will be resolved. Teitjen said either everyone will have to be in agreement or a judge will decide. The city would have to bring a quiet tide action and a judge would decide. Hoffman clarifies that the plat drawing shows the footprint of the foundation. Hoffman said there is a proposed overhang for an entry door and he wonders how far that hangs over. Brixius said it's within the existing footprint and Rockvam said it doesn't look that way on the drawing. Brixius said this can be discussed with the owner and they would have to cut the eave off closer to the roofline if it is encroaching. Rockvam said he's concerned with snow plows keeping the access clear and whether they could end up hitting the encroaching Cave. Hoffman still wants to know which line is on the footprint because of the roofline for the entrance looks to be encroaching. Brixius said it would have to be entirely on their property and that is part of the variance request. Hoffman continues by saying right now the plans are not current based upon the conditions of the variance. Rockvam thinks it looks nice but the overhang is hanging over the neighbor and the City happens to be that neighbor. He said on top of that, the road that has been maintained by the City for 50 years is now in question. 1:27:31 Hughes would like to see a drawing without the eaves so they can compare what's there and what isn't. Hoffman asked if they are over hardcover and Brixius confirmed they are. Hoffman said usually when hardcover is exceeded there is a request for a rain garden or runoff containment. He said this was discussed at the planning level. Horton asked if the north property owner, Mr. Driggs, had a certificate or something. Brixius said Driggs property is torrens property. Teitjen said for clarification, a variance and the lot line issue are two separate things. She said a decision on the variance tonight is one decision that can still be made and if the council were to approve the variance tonight it still will not affect getting the property line issue resolved. Chase asks which survey the variance references and Brixius said in his report he references both. He said in one case the proposed setback will be 3.4 feet and if using the more contemporary one it will 8.8 feet. The drafted resolution states regardless of which survey is correct, the variance is still necessary. Rockvam asked if there is a hardship involved in the variance application. Brixius said with the current ordinance language it's a practical difficulty and they look at a variety of items. He said the use is allowed in the zoning district, he said the setback will not encroach what is already existing, the uniqueness of the lot, the proposed expansion will meet all the other required setbacks and what is being proposed is an update to an existing structure which is consistent with the policy. He said the Planning Commission agreed with the findings and outlined conditions to conditions to include gutters and downspout runoff placement and not deviating from the construction drawing as illustrated. A minimum 25 foot setback has been requested from the county road. Brixius said traveling south the road setbacks are less than 20 feet. Brixius said street setbacks can be averaged so the 25 feet is compliant. Hoffinan asked about a vehicle parked 1:14 and Brixius said there is a car length accommodated and Rockvam wondered about two car lengths. Brixius said they'd face that even if it wasn't expanded. Rockvam wonders if anyone has looked at this and he thinks there are cars that are hanging out into the street. Brixius said it's how it has been and Rockvam said that's probably why it's up for a vote. Hughes clarified that two cars parked side -by -side would be okay but it's two deep that would not be allowed. Brixius said there will be a garage space for internal parking and then a full garage space between the right- away and the front of the garage of 25 feet, more than a car length. Chase said he noticed the property is for sale and he wonders if a variance transfers with the property. Brixius said it would transfer with ownership but it would have to be acted upon within a year of the variance. Horton wondered what was proposed with the property and Brixius said right now there are two units and what is being proposed is two units with the build out. He said by doing a CIC, they can condominimsze both units so an upper or lower unit can be purchased. Rockvam clarifies that the proposal is they can build two feet closer to the road. Brixius illustrates the overhead and said what's being proposed is they can build two feet closer to Brixius said the reason he hasn't put in a provision to reduce the hardcover is right now it's an existing nonconforming condition. Because it's a legal nonconforming condition and the building is going over existing hardcover there is a provision in state law to reduce the nonconformity become a compensatable expense that the city would be responsible for. Brixius said because they are building over existing pavement they were not asked to provide additional stormwater treatment. He went on to say they did however require gutters on the existing and the addition for runoff. Brixius said when reviewing this, hardcover is not being increased. Rockvam said he's having a hard time with the surveys plotting the road at different lines. He said the original survey was done by Gronberg who has surveyed in this area for many years. He said he's concerned about this turning into a lawsuit that will be expensive. He thinks the best way is to put the poles in where it's been established and let the other party sue the city. Hoffinan asked about adverse possession. Teitjen (inaudible). Brixius asked the council if they were comfortable with the language added about variance setbacks shall be applied to the roofline of the house. Brixius said right now there is a two foot setback on the existing house and the proposed addition brings it to 3.4 c. Zoning Map Amendment Ordinance Brixius said there's been a request from Lord Fletchers has two lots that are zoned R-1 and there used as parking and they would like to rezone to be consistent with the balance of their property to C-1. Brixius said he visited the property and the idea of putting two single family homes right across from Lord Fletchers would probably not be a good idea so they are recommending rezoning to C-1. 2. 6:40 — TEMPORARY STAFF COVERAGE PLAN Schyma said she really enjoyed working here but the timing couldn't be avoided. She said the timing is good in respect to annual licenses not until Spring and building permits are slowing down. She said elections are covered by the former city clerk Lewin temporarily returning. She will also stay on to make sure some of the projects are still moving forward and coming in on certain Saturdays to see to this. Rockvam asked if there is a replacement search underway. Schyma said with elections it will be difficult to generate interest until it is over so the suggestion is to keep the search open longer in order to draw experienced clerks who may not initially see the posting. Rockvam feels there should be an active search now. Schyma said the next step is to get the personnel committee together. Hughes wondered if Brimeyer should be contacted because that's what he does. Hoffinan and the rest of the council thanks Schyma for all that she has done. 6:50 — ADJOURN M/Hughes; S/Horton. Motion carries 5-0 Date Approved: Dan Tolsma, City Administrator Wendy Lewin, Acting City Clerk ZVc CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 21, 2020 — 7:00 PM SPRING PARK CITY HALL CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Jeff Hoffman; Pamela Horton; and Present: Gary Hughes Staff Present: Dan Tolsma, City Administrator; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk 2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA M/Hughes, S/Horton to adopt the meeting al'enda as amended. Motion carried 5-0. 4. ADOPT CONSENT AGENDA* M/Horton, S/Chase to adopt the Consent Agenda. Motion carried 5-0. 5. PUBLIC FORUM** G. PRESENTATIONS & GUEST SPEAKERS a. Jan Callison — Hennepin County Commissioner Callison has a PowerPoint presentation. She's going to address the following: • Covid 19 — a slide is presented showing Hennepin County, State of MN cases, hospitalizations and deaths. She discusses population and disparities by race. Dramatic differences in American Indian population is revealed in a chart. • A long-term care slide is presented. A slide on CARES funding and recipients. Two small businesses have been funded in Spring Park. • Housing services are discussed. Pre Covid shelter spending is $200,000/month and Covid housing expenses are approximately 2.5 million/month. • City of Mpls Civil Unrest: Callison wants to recognize the work of the sheriffs department due to the challenges. Various slides shown of damage done and repair estimates and insurance coverage. * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. • Elections: Callison said absentee voting continues to be popular. • 2021 Budget: Callison said the county administrator is proposing a zero increase to the levy. She said 40 million dollars have to be cut from the county's budget. She said there could potentially be some upgrades to Sunset Drive in 2021. • Lastly there is a slide the shows contact information. Hoffman asked regarding the potential 40 million dollar cut from the budget, what percentage is that of the overall budget She said their budget is 2.4 billion dollars. He asked about the HCMC costs and Callison said right now it's being paid for from the CARES act money. She said their support for HCMC is smaller than what one thinks. She said it's about 20-24 million dollars per year. She said there will be losses due to the stoppage of elective surgeries. Hughes asked if the presentation material can be left and Callison said she'll find a way to get the material to Spring Park. Rockvam asksed Hoffman what his concern is about HCMC and Hoffman said it's where the highest line item is. Callison maintains the county's share of HCMC is less than 10%. Callison thanks the council for the pleasure of her representing Spring Park for twelve years. 7. PUBLIC HEARINGS —None. 8. PETITIONS, REQUESTS, & APPLICATIONS — None. 9. ORDINANCES & RESOLUTIONS Ordinance 20-02: Short -Term Rental Prohibition — Rockvam said the crafting of motion is important in this vote. Al Brixius addresses the mayor and council and said based upon the Planning Commission recommendation they recommend approval of the resolution as amended. He said a base ordinance was prepared based upon their findings. Rockvam asked for a sample motion and Brixius said the motion would be to adopt as presented. Rockvam said he wants to present the motion in a positive and by voting yes they'd be not allowing any short-term rentals. Attorney Tietjen said the amended copy in front of them is just a cleaned up version and there have been no substantive changes. Teitjen wants to know if the council will allow public comments. She said there has already been a public hearing on the matter and they would not have to allow it. * The Consent Agenda lists those items of business which are considered to be routine, recommended fo- approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. " Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action or: items discussed at the forum, with the exception of referral to staff for future report. Rockvam recommends following Roberts Rules and those who want to speak can speak during discussion. M/Hughes; S/Ho£fmman. Discussion: Eric Skaar the Chef and owner of Vonn restaurant at 4016 Shoreline Drive. He said he is standing in solidarity with his friend Anton Reder who is being directly affected by this. He wonders if there are any propositions for someone like Reder who is potentially losing his job. Skaar said if parking is an issue, Reder can have as much of his parking as he needs. Anton Reder said he got a lot of neighbor signatures and support. He said he's been doing this for four years and he's had no complaints. He has made a good living. He said he has a state tax ID, he pays hotel and lodging taxes, state and federal taxes, and the fees he pays to a third party that handles his rental units. He feels he runs a good business that helps other businesses in the area. He said he's finally found something he is really good at and doesn't want to see this taken away. Max Avalos 2413 Black Lake Road. Avalos said he is also on the Spring Park Planning Commission but he is here tonight to speak as a resident. He said this is divided and the voting for not allowing short-term rentals does not reflect the division in the community. He said he feels they are here to represent the residents and not a personal opinion. He said some of the concerns reflected in the ordinance are no parking, small lots, transient neighbors. He said those concerns have already been addressed by the Planning Commission in a way that works for Spring Park. He said the argument seems to be that they are not commercial properties and he thinks the argument could be built when looking at long-term rentals and short-term rentals. He said they are both businesses. He said short-term positives are renters pay upfront versus eviction procedures for long-term rentals when they haven't paid. Avalos said at the last meeting he asked the city attorney to provide information if this is something that could be voted since it's a divided situation. He thinks a democratic decision should be made in this delicate matter. Teitjen said she did look into that and Spring Park is a statutory city and governed by MN statutes. She said this is not one of the areas that would be allowed by a statutory city. Joe Cheney, 4000 Sunset Drive. He said he can go either way on VRBO's and it's one of those things where you like them but you wouldn't want to live next door to one. He said his neighbor is doing VRBO's and is booked out for six months. He said for the most part it is okay but occasionally there are parties that take place. * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent agenda and placed elsewhere on the regular agenda for Council discussion and action. * �` Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. Zan Maloney 4710 West Arm Rd. Maloney said he doesn't like it when government gets involved in his life. He understands that when his property rights impact his neighbor, it's a problem. He said in Mound, Minnetrista, Orono, all of these cities have banned this. He is aware that one particular neighbor may be okay with short term rental but many more don't want it. He feels those who want to make money at this shouldn't have precedence over long term owners who want peace and quiet. He said this is a quality of life thing. Council member Chase said he's talked to a lot of people around the community about this issue and he said it's very polarizing. Some want it and some don't. He said his research on short-term rental was originally brought forward to make it legal in a regulated way. He said at the last minute they are now voting to ban it. He thinks there still could be a compromise to explore as a community. He said there is a draft ordinance on the city's website that addressed enforcement of the concerns regarding parking, loud parties, etc. He believes it should be given a try. The council can vote to end short-term rentals at any time. Chase said there currently isn't a log of complaints. He's heard not many complaints to a lot of complaints. He thinks it should be tried. He thinks complaints should be logged by perhaps an online submission form on the city's website. He thinks that going from how to regulate it to outright banning it is not the right move. He said he also walked the entire city and he said regulation could potentially clean up certain properties in Spring Park. He said he's going to be voting against the ban of short-term rentals and would like to revisit the Planning Commission's proposed regulation of short-term rentals. Roll call: Chase no on the ban. Hoffmanyes; Hughes, yes,• Rockvam no.• Horton yes. Motion carries by three yeses and two no's. a. Resolution 20-21: 4000 Sunset Variance Application M/Horton; S/Chase. Brixius wants to amend the motion to include that no eve encroachment will extend into the variance setback. Motion maker and second agrees to the amendment. Motion carried 5-0 b. Ordinance 20-03: Amending the Spring Park Zoning Map M/Horton; S/Hoffman Roll call: Chase, yes; Hoffman, yes; Hughes, yes; Rockvam, yes; Horton, yes. Motion carries unanimous. * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and tplaced elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on i`, ems discussed at the forum, with the exception of referral to staff for future report. c. Resolution 20-22: 2021 Preliminary Tax Levy Teitjen said to add the Truth and Taxation hearing for December 7' M/Hof nan; S/Chase Motion carried 5-0 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council Chase, nothing; Hoffman wonders where we're at in the adjustment to the 4000 Sunset Drive property line. Rockvam feels this is going to be a nightmare and he remembers from childhood that road being there. Rockvam said it's necessary to find out where the two points are at the lake. In other words, is it 20 feet -wide, 30 feet wide, whatever it is — where those two points are. Once these are established bollards should be placed. Hoffman wonders if we direct staff to hire our own surveyor. Horton asks about when they walked the property and round circles were placed, she asks if those were the pins. She said one was directly with the utility pole. She asks which survey is it that is correct with the utility pole. Hoffman said that's why another surveyor should be hired because we can't assume those pins are in the correct spot. He said they'll then re -triangulate and establish that. He said they can't go off the markers because they're in dispute. He feels the city should hire their own surveyor to establish this. Hoffman feels in order to get to the bottom of this we need to find out from our surveyor where the city's property is. Brixius said the city's engineer has a survey crew. Rockvam would rather it be somebody else. Horton asked if this will cost a lot of money and Hoffman said he imagines it will cost a couple thousand dollars. Rockvam agrees with Hoffman and thinks this should be moved on fairly quick in order to get done with it. b. City Staff c. Contract Staff 11. NEW BUSINESS & COMMUNICATIONS Nothing. 12. CLAIMS FOR PAYMENT a. September 21, 2020 Claims M/Horton; S/Hughes. Motion carried 5-0 b. Purchase Order 20-02 * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forurn, with the exception of referral to staff for future report. Rockvam asked what the purchase was about and Schyrna explains it is where we purchase a public portal and work with our laser fiche contractor to set up the entire site and all the property files would be scanned to the website. Schyma said this requires a vote. M/Chase; S%Hoffman Motion carried 5-0 13. UPCOMING MEETINGS & TRAINING a. September 23 — Fire Commission —11:00 AM b. September 23 -- LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM c. October 5 — City Council Regular Meeting — 7:00 PM d. December 7 — Truth in Taxation Public Hearing — 7:00 PM 14. MISCELLANEOUS NFORMATION ONL a. PeopleService July Report b. August Mound Fire Department Report 15. ADIOURNMENT The meeting was adjourned by unanimous consent. Date Approved: Dan Tolsma, City Administrator Wendy Lewin, Acting City Clerk * The Consent Agenda lists those items of business which -are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda an J placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. z-Id Pz hug On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL SPECIAL MINUTES NOVEMBER 13, 2020 — 2:00 PM SPRING PARK CITY HALL CALL TO ORDER — The meeting was called to order by Mayor Rockvam at 2:00 p.m. Council Members Jerome P. Rockvam, Mayor; Jeff Hoffman; Gary Hughes Present: Staff Present: Dan Tolsma, City Administrator 2. PLEDGE OF ALLE LAN E — Mayor Rockvam led the audience in the Pledge of Allegiance 3. ADOPT MEETING AGENDA M/Hoffman, S/Hughes to adopt the meet. agcnda. Motion carried 3-0. 4. ORDINANCES & RESOLUTIONS a. Resolution 20-25: Canvassing November 3, 2020 General Election Results M/Hoffman, S/Hughes to approve Rtsolution 207.25 nvassin the November 3. 2020 Genet Election results. Motion carried 3-0. 5. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff i. West Arm Road West Utility Project Contract Amendment: Approve State Prevailing Wage Requirement * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. Tolsma explained that as a requirement for receiving the $1.5 million grant from the State the City would be required to comply with prevailing wage requirements. Tolsma noted that the contractor was willing to modify the terms of the contract to help the City meet this requirement and that it would increase the cost of the contract by roughly $1,000 because the contractor was already meeting or exceeding the prevailing wage requirements with most of their staff and sub -contractors. M/Hoffman, S/Hughes to approve the contract amendment to include State of Minneso prevailing wage reci iu cements. Motion carried 3-0 6. UPCOMING MEETINGS & TRAINING a. November 16 — City Council Work Session — 6:00 PM b. November 16 — Regular City Council Meeting — 7:00 PM c. November 18 — Planning Commission Meeting — 6:00 PM 7. AD OURNMENT The meeting was adjourned by unanimous consent at 2:14 p.m. Date Approved: January 4, 2021 Dan Tolsma, City Administrator * The Consent Agenda Lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separaye discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed e I sewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may addt:ss the City Council about any item not contained on the regular agenda Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on i *ems discussed at the forum, with the exception of referral to staff for future report. yf- I On Lake Minnetonka CITY OF SPRING PARK WORK SESSION MINUTES DECEMBER 21, 2020 — 6:00 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 6:00 —FINAL 2021 LEVY AND BUDGET DISCUSSION Rockvam said the question he has is they reduced the amount on our general fund about $12,000 from the reserves. He wonders how to make that up or why it's being reduced that much. Tolsma said when they started it in 2016 they were almost at $100,000 a year from reserves to make the numbers work. He said they don't always transfer the money out but, to make the numbers work, that's what it looks like. Tolsma said they've tried to systematically reduce that amount each year. Tolsma said he prepared a 3.2% property tax levy increase and also a zero percent increase levy and the 3.2% increase is being made up from the reserves. Horton questions the difference from taking out of the reserve and Tolsma explains the reserve account is like a savings account. He said they would borrow from the reserves to make the numbers work for 2021. He said adjustments are really made towards the end of the year comparing what was spent and what revenue was brought in. Horton questions savings and if it gets rolled forward, such as a light year on snowplowing. Tolsma said not necessarily because snowplowing is based on previous years and averages. Horton wonders if there is a concern that public works is more expensive than what is paid to Mound Fire. Tolsma said the numbers are in line. He said they make slight adjustments but sometimes things change. He said for the fire department, two years out, the bond is done and it's a large part of the cost. He said in two years there should be a significant drop due to the debt going away. Tolsma said in 2021 he's seeing a pretty standard year, and not a lot of surprises. He said the big question will be public works and this budget is in the middle. Tolsma said another thing to remember is the budget can be changed throughout the year. Tonight is the deadline for the levy and once that's set, that's it. Hof roan asked about under expenditures administration there is a decrease shown in 2021. Tolsma said one of the small adjustments he made in 2021 was in 2020 he spent a lot more time with water and sewer than a normal year so he adjusted more from where he gets paid to come from water and sewer than administration, which is from the general fund. Hoffman has the same question for waste services. Tolsma said they're getting out of being the middle person for the apartment recycling G011tracts which is ii oney neutral to the City. Apa' unents used to be billed for recycling and then the city would pay Republic for those services. He said apartments now have their own contracts with different haulers. Hughes has a question about the water main breaks on Black Lake Road. He said there's been two in two weeks and wonders what that costs, roughly. Tolsma said somewhere between $7500 and $15,000 per occurrence. The variable is the location of the break. Hughes asked about the cleanup. Tolsma said restoration is usually minimal. Rock--vam wonders when there is a water main break if they ever cut a chunk- out at the break to examine what things look like to determine longevity and why they're breaking. Tolsma said in both of these cases they were radial cracks, just a thin crack along the pipe and they end up clamping it so there is no removal. He said they have done a couple in the past but what they typically see is the cracks. He said an advantage to having snow on the ground is it's an insulator. He said Black Lake Road is probably a future road project but the sewer has already been slip lined but the water main is reaching it's useful life. Hughes wondered about Black Lake Rd being a dead end. Rockvam wonders about restoration and if the dregs are dumped behind the fence and hauled out later. Tolsma said it depends on the break. If they need a place to quickly dump materials or sometimes its put in a truck and hauled away. Rockvam asks about a radial crack versus a frost heave. Tolsma said he's not sure. Chase said he asked the staff from Valley Rich because the break was right in front of his house and they told him it was aging infrastructure and the earth shifting. g. Tolsma said the focus tonight is for the levy and it will be adopted. He said there are two options, one for the 3.2% and 0%. Rockvam wonders about the dollar difference using the 3.2%. Tolsma said it ends up being about $36,000. Rockvam said they can always reduce it but there isn't much that can be done about police and fire and with public works nothing has been decided yet. He said with administration it will be pretty much the same. With contract services there's a $10,000 increase for those three. He said it's gotten to the point where they have to have the contracted city planner involved in a lot of things. Rockvam asks about waste services and Tolsma said it's trash and the cleanup events and some recycling costs. Rockvam said that has been reduced due to apartments handling their own recycling. Hughes asks about the change from two cleanups to one cleanup and a leaf pick up in the fall. Tolsma said that would save about $7500 a year. Rockvam asks what is the debt service and Tolsma said it's for the two existing bonds. He said when looking at the budget every year they start with things that have very little adjustment. He said police and fire make up more than half of the general fund budget and those are set by contracts. He said the 2010 debt service will go away in 2025 so there will be some breathing room with that. Rockvam said unless they sell another bond and said Hoffinan makes a good point in that it gives the people who are going to be using it the opportunity to pay for it. Tolsma said the auditors point out every year that the city's debt service percapita is one of the lowest. 2. 6:25 — 2021 STAFF WAGES DISCUSSION Rockvam said Tolsma has put together a worksheet showing the breakdowns for salaries. Rockvam said one of the things to keep in mind when considering the economic shifts to Orono Public Work about $70,000 could be deducted because it will be included in the package plan with Orono. Tolsma said this is the full cost when hiring an employee. He said the first column is really wages and the rest of it is the what the city pays in add on costs. He said there is no control over the PERA which is the statewide public retirement association, there is no control over Social Security and Medicare. He said the health insurance is the main add on cost for the city. Hoffman asks about administration costs and Tolsma said these costs are broken out from the general and utility funds. Rockvam asks if there are any changes. He said with the new city clerk, that's already been established. He wonders about Sharon. Tolsma said Sharon's base wage right now is $24.11 per hour. He said when Theresa left, with the added responsibilities and the election, she received an increase to $34.11 until a new city clerk was hired. Tolsma said Sharon will go back to her base plus whatever adjustment the city makes. Tolsma recommends an increase to $29.11 which is about halfway between her base and the temporary increase. Two reasons for that are 2021 will be her last year and past precedent is employee's last year they get a larger than usual increase and, the second reason is that will have a long term effect on their pension payout. The system uses the highest five years of salary wherever they worked. He said it's not an ongoing cost the city has to pay. Tolsma said for his salary he had the base annual salary increase of 3%, 1.7 of that is the cost of living allowance based on the consumer price index for the Minneapolis region and a 1.3% merit or performance increase for a total of 3% increase. Tolsma said the Mayor had also suggested a second component, one- time increase. Rockvam said he feels this is warranted in light of the effort Tolsma put in towards compensation from the bonding bill from the State of Minnesota of 1.5 Million, which is the first time the City of Spring Park has ever received anything like that. He said Tolsma testified twice in over a two year period with the Legislative committee and quite a bit involved in the formal application, the continued back and forth conversations, and a bus tour of the city. He feels there was quite an effort over and above in order to secure the grant. Rockvam said part of the grant will go to water and sewer and the other part will go to roads. Rockvam said the projects have to be paid for before they get the money. Rockvam feels this was an unusual year in terms of the pandemic and Theresa leaving in the middle of the election. He feels a lot of this went back on Dan and S .L on and he feels there is bonus value in that and when getting the 1.5 Million. Rockvam asks what the new employee's title will be and wonders if it will be City Clerk/Treasurer. Tolsma explained it will be City Cerk and the title Treasurer has fallen by the wayside. Rockvam suggests using a slip of paper and writing down a dollar amount they believe Tolsma would be getting. Tolsma consults with Teitjen and Teitjen says this must be referred to as a merit salary increase, not a one time bonus. There are no bonuses. Rockvam said they are looking for something that is not affecting his base pay because that continues. Tolsma said a bonus sounds like a one time check written. He said he's thinking more like something that would be paid out over the year. Teitjen said then that wouldn't be factored in when looking at his wage for 2022. Rockvam questions why it can't be a one tine, lun~np su-n and Teitjen said no. Rockvam said he has spoken with all the council members prior to this and they are all in favor of doing something. Hoffman said being new to the city council, he has no idea where to start. Hoffman is looking for some vague guidelines. Rockvam said this could be controversial but he will take the blunt of the blame on this because he strongly feels this was over and above what Tolsma would normally do. He feels the testifying at the Legislature and the application and all the things that went into getting this grant and all the prep work factors into this. Rockvam said when thinking about repairing the road on West Arm Rd West due to the construction, he would hope they would have the money available. He asks about the new hydrants and wonder if they could be included. Tolsma thinks they could be. Rockvam thinks curb and gutter should be considered too. Tolsma said he's been told the money coming from this grant is only for hard construction costs, not administration. Tolsma said as part of the submission documents for the grant, the engineer has to provide an estimate. Rockvam said this grant money has to be used or it is taken away and someone else will get it. Rockvam believes that road is a good candidate in order to get it done right and be done with it. (Slips of paper are tallied and the range is from $3500 to $10,000.) Rockvam suggests using an average. Tolsma said $6300 is the average. Rockvam asks if that should be used as a base and negotiate or move on. The motion is for Tolsma to receive a merit increase of $6300 spread out over one year. Teitjen views this as a one-time merit increase. M/Hughes; S/Horton; Motion carries 5/0 Mnanimously Rockvam returns to the 3% increase and Tolsma said the numbers would be $94,533 + 6,300. Cost of living and then a second component for performance which other cities will call this a step increase. Tolsma said last year he had a zero percent increase due to an increase made in his health insurance coverage. Hoffinan asked if this discussion has to be discussed in a public forum. Teitjen said it depends, some things can go to a closed session. If there was a performance evaluation it is allowed to go closed session. For general employee or personnel issues it needs to be public. She said there are very limited reasons to go into a closed session. She said all discussions about employee compensation is public. 3. 6:35 — UTILITY BILLING DISCUSSION Tolsma said there was past discussion about changing to a different method for base rates on apartments based on a SAC calculation. He said when looking at the city's bottom line and not how it affects apartments, a typical apartment would see somewhere between $2500-3500 in savings for the year and the city's bottom line would show and $10-15,000 decrease. Rockvam doesn't like a city to take a hit for anything. This is an enterprise fund and they should be making money on it, not the other way around. Tolma said there is one more phased increase in 2021. Rockvam doesn't believe that whenever someone gets the idea to cut the water rates that it is jumped on. He believes these funds have to support themselves and not put the city in the hole over this. Hughes refers to the fact that when new water Imes are put m and the money saved in not having to pay for I&I he wonders how much more is being saved now due to the new infrastructure on West Arm Rd West. Tolsma said they'll know more by next fall which is when they'll calculate it based on 2021's usage. Rockvam wonders about when Black Lake Rd is redone, he assumes they'll use the pipe bursting method. Tolsma said that would be the preferred way and Rockvam agrees that the savings using that method is good. Hoffman asks about SAC charges and with twin homes would they be assessed two charges and Tolsma confums. Hoffman asks so if it's a four plex it would be four charges and Tolsma confirms. Tolsma said the only adjustment the Met Council makes is for multi -family apartment buildings that have shared laundry. So they are looked at as 8/10ths of one SAC. He said some of the newer apartments have in -unit laundry so they would be looked at as one SAC per unit. 4. 6:45 — WEST ARM RD WEST GRANT UPDATE Previously covered. 4. 6:50 —ADJOURN M/Hughes; S/Horton Motion carries 510. 4r CITY OF SPRING PARK CITY COUNCIL MI'gUTES DECEMBER 21, 2020 — 7:00 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER — Mayor Rockvam called the meeting to order at 7 pm. 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA M/Hughes; Tolsma has an addition of Resolution 20-34 under 9e. Motion maker approves. S/Hoffman. Motion carries 5/0. 4. ADOPT CONSENT AGENDA' a. Approve Regular City Council Meeting Minutes from December 7, 2020 M/Horton; S/Hoffman Motion carries 510. 5. PUBLIC FORUM - None 6. PRESENTATIONS & GUEST SPEAKERS — None 7. PUBLIC HEARINGS — None. 8. PETITIONS. REQUESTS. & APPLICATIONS a. 3946 Shoreline Drive Rezoning Request a.i. Resolution 20-28: Denying Zoning Map Amendment for 3946 Shoreline Drive Brixius said the intention is to allow continued short-term rental. He said the Planning Commission (PC) found the change in land use inconsistent with the comprehensive plan. He said it was found that issues related to traffic and parking were enough to receive negative votes for approval. He said in that respect, that is the first resolution for consideration. Brixius went on to say that the PC then considered an interim use as an appropriate way to utilize this with performance standards compatible with the surrounding area. By allowing an interim use it was stipulated that it has to be located adjacent to commercial property, located on either Shoreline Drive or Sunset Drive, there can be no physical alterations to the structure to accommodate the use, the interim use would not be transferable, distinguish the number of bedrooms for guests and regulation on parking. Brixius said the PC felt these restrictions were appropriate and the PC recommended approval for Mr. Anton Reder, 3946 Shoreline Drive, as outlined in the * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action- ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statemer►ts to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. resolution. Those include Mr. Reder maintaining a permanent residence and remaining as caretaker of the property, the owner will demonstrate adequate parking, the interim use permit (IUP) will be granted for an initial one year ending in December of 2021 unless extended by the council. This is intended as a trial. Btrixius 'saaid finally, the interim use permit which is unique to zoning would establish the following means for expiration: December 31, 2021 in the event it wasn't pursued for continuation; the 1UP would empire if the property was changed back to single family use; if there is a change in ownership the 1UP would expire requiring the new property owner to pursue a new ]UP as well as any violations of the RT or city code violations. With that, the PC recommended approval of the IUP zoning ordinance, the resolution granting the HJP; and denied approval of the requested zoning application. Rockvam asks if this is limited to where the interim use can be and Brixius explains where they would be allowed. Rockvam asked if the public hearing at the PC was well attended and Brixius confirmed there were a lot of people who spoke in favor of Mr. Reder's operation. Tofsma said he estimated there could be 11 properties throughout the city that could potentially meet the criteria. Rockvam is looking for a motion for Resolution 20-28 to deny the zoning change. M/Horton to approve Resolution 20-28 Denying Zoning Map Amendment for 3946 Shoreline Drive. S/Chase. Rockvam wants to clarify that a positive vote would recommend for denial and Tolsma confirms. 510 Motion carries unanimously. b. 3946 Shoreline Drive Interim Use Permit b.i. Ordinance 20-04: Amending City Code to Allow Interim Use Permits in R-1 District M/Horton makes a motion to approve Ordinance 20-04; S/Hu es. Horton would like to ask if this does go forward that there be a home inspection requirement such as plumbing, water, electrical. Rockvam asked Hoffman if this was discussed by the PC and Hoffman said it was. Anton Reder's attorney speaks (unidentified). He thinks regulate not eliminate is the way to go. He believes Anton runs a good, professional business and he is here as an advocate and a friend. Anton Reder speaks and wants to thank Brixius for the work he has done and the city for listening to him. He wants to keep on doing what he has been doing. He thanks those who have continued to support him. Sharon Gleason said she has sent a letter to the city stating there have been no problems with parking whatsoever. She feels Anton does things right and he is a good neighbor. Rockvam said when he first heard about this he went and spoke W the immediate neighbor, Jeff and Sharon Gleason. He said Gleasons had nothing but praise and how well the operation was run. Gabriel Welker from Mound and a friend of Anton's wants to refer to the inspection requirement Ms. Horton mentioned and holding it to the same standard as a hotel as he doesn't * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motican. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. feel it's a fair comparison. Horton said that isn't what she said. She said she feels the running water, plumbing, electric that everything is ready to go_ She said there a lot of buildings in Spring Park that are substandard and there needs to be a baseline going forward. Anton Reder said he's been in the trades for a long time and he doesn't want the intrusion. He doesn't want to be charged for an inspection. Rockvam said it isn't a matter of what it costs, it's a matter of treating everyone the same. He said he agrees that Reder's place is immaculate and he does a nice job. But if someone else wants to do the same thing, it is necessary to have standards for everyone. Mike Mason agrees Reder runs a good operation. He feels there should be a one-time inspection for health and safety reasons. Chase feels this is a great compromise. He is in favor of regulation and the fact that the landlord lives on the site and its a temporary trial. Hearing no further discussion, Rockvam calls for a vote. Brixius said there could be a provision added as number 10 to require ... Hoffinan would like to clarify they are talking about Ordinance 20-04 first. Hoffman said they are on item b.i. Ordinance 20-04. They need to vote on this. Tohna said this ordinance would change the code to allow this in our city and the following resolution would allow Anton Redef s business. Tolsma clarifies there is a standing motion and second on the Ordinance 20- 04. Horton said the matter of the motion agrees to the amendment to Ordinance 20-04 to also include an inspection demonstrating applicable building and fire codes be added. Rollcall: Chase, yes; Hoffman, no; Horton, yes; Hughes, yes; Rockvam, yes. Motion carries: 4/1 b.ii. Resolution 20-29: Approving Interim Use Permit at 3946 Shoreline Drive M/Horton mares a motion approving Resolution 20-29; S/Chase. Rollcall: Chase, yes; Hoffman, no; Horton, yes; Hughes, no; Rockvam, yes. Motion carries 3/2. 9. ORDINANCES & RESOLUTIONS a. Resolution 20-30: Approving Final 2021 Levy — Tolsma said the resolution in front of the council is for approving a 3.2% levy increase. He has an alternate resolution for 0% increase if that is the wish of the council. M/Horton makes a motion for Resolution 20-30. S/Hoffman. Motion carries 510. b. Resolution 20-31: Approving 2021 Staff Wages & Benefits M/Horton makes a motion for Resolution 20-31. S/Hoffman. * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action- ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. Discussion - Rockvam reads the Resolution 20-31: "...City Administrator we have a one-time increase of $6300 divided by 24 payperiods. One of the reasons is Rockvam supported it and the council backed him on it is Tolsma spent the better part of two years working with the MN Legislature and committees to qualify to get money from the state bonding bill. He testified twice and drafted the proposal and the committee came to Spring Park by bus and Tolsma showed them the city. As a result the city got a 1.5 Million Dollar grant from the bonding bill to help with a construction project on West Arm Road West with the water and sewer and the road project. The council feels there was an over and above work ethic put forth by Tolsma compounded by the fact that the city clerk took another job in the height of the election season and put an extra load on the staff in place. Staff is Dan and Sharon is part-time. He said Dan was able to seek out Wendy Lewin, the former city clerk, to help on a temporary basis. He said the city is very small and when one person leaves it's 33.3% of the workforce. Rockvam continues to read from the Resolution language referring to the new city clerk wages and Office Assistant Farniok to $29.11 per hour. He said the increase this year was based upon 1.7% COLA and on hers it was 14.9% on performance as it is her last year with the city. Rockvam continues to read from the Resolution regarding Staff benefit package, HSA contributions, Sun Financial life/accidental insurance, long term disability, Flex time compensation, overtime. Rollcall vote: Chase, yes; Hoi%nan, yes; Horton, yes; Hughes, yes; Rockvam, yes. Motion carries 510. c. Resolution 20-32: Approving 2021 Budget M/Hughes, S/Horton. Motion carries unanimously 510. d. Resolution 20-33: Authorizing Amendment to Recycling Grant Agreement with Hennepin County _M/Rockvam_ S/Horton Motion carries unanimously 510. e. Resolution 20-34: Brixius said this will formally adopt the 2040 Comprehensive Plan and this needs to be sent along with some other materials to get reimbursement on the grant. Rockvam asked if this was good for ten years and Brixius confirmed. Rockvam said there is a lot of work that goes into this and everything the city does has to tie into this. Brixius said there are not a lot of significant changes for Spring Park. He said the Resolution is straight forward and this was originally approved by the Met Council in September with conditions and it was approved. M/Hoff nan: S/Horton. Motion carries unanimously 5/0. 10. REPORTS OF OFFICERS AND COMMITTEES * The Consent Agenda lists those items of business which are considered to be routine, recomme: rided for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained con the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. a. Mayor & Council — Mayor Rockvams wants to wish everyone in Spring Park a Merry Christmas and a Happy New Year as this is the last meeting of the year. a.i. Councilmember Hughes Fire Department Report Hughes said he and Tolsma attended the last fire commission meeting and he will try to highlight some remarks made by Chief Pederson. Hughes said there has been 1850 hours and because of people working from home there has been more response by firefighters. Horton asked about police and fire response to Presbyterian Homes for lift assists. Hughes said it hasn't changed due to Covid. Hughes said the fire department is looking to replace their air tanks. They had been budgeting for the last six years about $31K per year but they were able to get a grant and they replaced all the tanks. There is an old truck they want to replace and they're having a new grass rig built that will be able to go on the trail and out on the ice easier. An old truck cannot be certified anymore so they'll be replacing it. Hughes said every two weeks they meet with surrounding departments. b. City Staff— Tolsma said the City will be closed on Thursday, 12-24 and Friday, 12-25 and the following Friday, 1-1-2021. c. Contract Staff— nothing. 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYMENT a. December 21, 2020 Claims M/Horton. S/Hoffinan. Motion carries 510. 13. UPCOMING MEETINGS & TRAINING a. December 24 & 25 (Thursday & Friday) — City Hall Offices Closed b. January 1 (Friday) — City Hall Offices Closed c. January 4 — Regular City Council Meeting -- 7:00 PM 14. MISCELLANEOUS (INFORMATION_ ONLY) 15. ADJOURNMENT M/Horton; S/Hoffman_ Motion carries 510 Dan Tolsma, City Administrator Wendy Lewin, Acting City Clerk * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action- * * Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. qa CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-01 NAMING OFFICIAL DEPOSITORY BE IT RESOLVED by the City Council of the City of Spring Park that Wells Fargo Bank of Minnesota, Mound is hereby appointed the official depository for the funds of the City of Spring Park retroactive to January 1, 2021. BE IT FURTHER RESOLVED that Wells Fargo Bank of Minnesota, Mound, is hereby directed to honor and pay any checks or orders when signed by the Mayor and City Clerk or their duly appointed alternates as indicated on signature card duly executed and previously transmitted to said depository for the withdrawal or transfer of funds on deposit in said bank in whatever form. BE IT FURTHER RESOLVED that in case such deposits shall at any time exceed Two Hundred and Fifty Thousand ($250,000) dollars, said depository shall immediately furnish bond or securities in lieu of bond as collateral according to law. BE IT FURTHER RESOLVED that said bank shall be entitled to rely upon this resolution until written notice of modification or revision has been furnished to and received by said bank. ADOPTED by the City Council of the City of Spring Park this 4th day of January, 2021. Attest: Dan Tolsma, City Administrator CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor qh CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-02 ESTABLISHING ORDER OF BUSINESS BE IT RESOLVED by the City Council of the City of Spring Park that the business of the City Council shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance 3. Adopt Meeting Agenda 4. Adopt Consent Agenda 5. Public Forum 6. Presentations & Guest Speakers 7. Public Hearings 8. Petitions, Requests, Applications 9. Ordinances and Resolutions 10. Reports of Officers & Committees 11. New Business & Communications 12. Claims for Payment 13. Upcoming Meetings & Training 14. Miscellaneous (Information Only) 15. Adjournment ADOPTED by the City Council of the City of Spring Park this 41' day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvarn, Mayor Attest: Dan Tolsma, City Administrator 9c CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-03 DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS WHEREAS, the City of Spring Park has established a program of setting administrative office hours for Spring Park City Hall and dates for City Council, Planning Commission, and other various committee meetings; and WHEREAS, the City Council has appointed Commissioners and committee members to represent the City as a recommending body; and WHEREAS, the meetings and committees will meet on specific dates as listed; and WHEREAS, if these meetings and committee dates are changed unless listed below, they will be announced at regular Council meetings. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Spring Park that the following dates are designated for the purpose of such meetings: 1. Council Meetings will be held on the first and third Monday of each month at the Spring Park City Hall at 7:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 2. Council Study Sessions will be held the third Monday of the month starting at 6:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 3. Planning Commission Meetings will be held on the second Wednesday of each month at the Spring Park City Hall at 6:00 p.m. 4. Administrative Committee Meetings will be held on the Tuesday of the week following the first regular council meeting of each month. 5. Investment, Finance, & Personnel Committee Meetings will be held periodically and time and place will be announced at regular Council Meetings. G. Police Commission Meetings will be held periodically and time and place will be announced at regular Council Meetings. 7. Fire Commission Meetings will be held periodically and time and place will be announced at regular Council Meetings. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that the normal administrative office hours for Spring Park City Hall will be Monday through Friday 8:00 a.m. to 4:30 p.m. Furthermore, summer administrative office hours will be Monday through Thursday 7:30 a.m. to 5:00 p.m. and Fridays 7:30 to 11:30 a.m. starting the Monday before Memorial Day weekend and ending the Friday before Labor Day weekend. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that on the following holidays the office will be closed in 2021: January 1, Friday, New Year's Day January 18, Monday, Dr. Martin Luther King, Jr. Day February 15, Monday, Presidents Day May 31, Monday, Memorial Day July 5, Monday, Independence Day (observed) September 6, Monday, Labor Day November 11, Thursday, Veterans Day November 25, Thursday, Thanksgiving November 26, Friday, (swap for Columbus Day) December 23, Thursday, (floating holiday) December 24, Friday, Christmas (observed) ADOPTED by the City Council of the City of Spring Park this 4th day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Dan Tolsma, City Administrator N CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-04 RESOLUTION APPROVING PRE -AUTHORIZATION OF CERTAIN CITY CLAIM PAYMENTS WHEREAS, the Spring Park City Council is required to review expenditures before payments are made, and WHEREAS, Minnesota Statute §412.271 permits that a City Council can delegate authority in the payment of certain claims and disbursements that do not require prior Council approval, and WHEREAS, business and contractor billing cycles do not always align with the City Council meeting schedule, and WHEREAS, some businesses and contractors include finance charges for bills not paid within 10, 15, 20, or 30 days, and WHEREAS, it is in the Cit/s best interest to pay debts in a timely manner. THEREFORE BE IT RESOLVED, that the Spring Park City Council authorizes City staff to issue payments, drawn on the proper fund, for the following expenditures: All utilities (water, sewer, electrical, natural gas, telephone, etc.); postage; payroll activity; lease and rental payments; monthly insurance premiums; miscellaneous claims and office expenses not to exceed $7,500; principal or interest on bond obligations where the exact amounts have been previously fixed by contract; replenishment of the petty cash fund; and other set payments from a contract that was previously approved by the City Council. AND BE IT FURTHER RESOLVED, that City staff will present documentation regarding payment of the above mentioned claims to the City Council for its review at its next regularly scheduled meeting. ADOPTED by the City Council of the City of Spring Park this 4t' day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Dan Tolsma, City Administrator qe- CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-05 RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE CITY OF SPRING PARK FOR 2021 WHEREAS, pursuant to Minnesota Statute 471.382, the City Council may authorize the use of credit cards by City employees otherwise authorized to make purchases on behalf of the City; and WHEREAS, the City of Spring Park has developed a City Purchasing Card Policy which complies with State Statutes, Rules and the City of Spring Parws policies regarding City purchases; and WHEREAS, the authorization is subject to modification and revocation at any time by the Spring Park City Council; NOW, THEREFORE, BE IT RESOLVED, that the following designated City staff are hereby authorized to use purchasing/credit cards in the name of the City of Spring Park: • City Administrator • City Clerk • Office Assistant/Utility Billing Clerk BE IT FURTHER RESOLVED, that the aforementioned designated City staff are hereby authorized to use the following City credit card to make purchases on behalf of the City of Spring Park: • One VISA credit card issued through US Bank in the name of the City. ADOPTED by the City Council of the City of Spring Park this 4ih day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Dan Tolsma, City Administrator lb% CITY OF SPRING PARK SPRING PARK, MINNESOTA APPOINTMENTS FOR YEAR 2021 1. ACTING MAYOR 2. ACCOUNTANT 3. AUDITOR 4. CITY ATTORNEY 5. CITY PROSECUTING ATTORNEY 6. EMERGENCY MANAGEMENT DIRECTOR LOCAL COORDINATOR 7. CITY ENGINEER 8. CITY ASSESSOR 9. OFFICIAL SIGNATURES ALTERNATE SIGNATURES 10. OFFICAL NEWSPAPER 11. WEED INSPECTOR ALTERNATE 12. ADMINISTRATIVE COMMITTEE ALTERNATE Hughes Abdo Eick & Meyers, LLP MMKR, James Eichten Kennedy & Graven Greg Keller Chief of Police PeopleService Sambatek Hennepin County Mayor, City Clerk Acting Mayor, City Administrator The Laker Mayor Horton Rockvam, Hughes Hoffman 13. GILLESPIE CENTER REPRESENTATIVES Horton, Vacant (resident) (City may appoint up to 2 representatives; at least 1 shall be a Council Member) 14. POLICE COMMISSION Rockvam, Chase, Administrator ALTERNATE Hughes (City may appoint up to 2 representatives) 1 S. PLANNING COMMISSION REPRESENTATIVE ALTERNATE 16. BEAUTIFICATION COMMISSION 17. LAKE MINNETONKA CABLE COMMISSION 18. SUBURBAN RATE AUTHORITY (SRA) 19. DATA PRACTICES COMPLIANCE OFFICIAL RESPONSIBLE AUTHORITY 20. INVESTMENT, FINANCE, & PERSONNEL 21. FIRE COMMISSION ALTERNATE (City may appoint up to 2 representatives) 22. LMCD BOARD OF DIRECTORS 23. PLANNING COMMISSIONERS Hoffman Horton Planning Commission Chase, Williamson (resident) City Administrator City Clerk City Clerk Rockvam, Hoffman, Administrator Hughes, Administrator Chase Hughes (term ends 01122) Avalos Hoffman Homan Kaczanowski Mason City of Spring Park Council Staff Payroll 12131/20 Chackali032165-032171 Check # Employee/Councill Name 5719 Famiok, Sharon L. _ 5720 ToIsma, Daniel J. Sub Total 5714 Chase, Mark 5715 Hoffman, Jeff 5716 Horton, Pam 5717 Hughes, Gary 5718 I Rockvam, Jerry Sub Total EFT# PERA Emplo ee/Emplo er Pa roU Payment for 12/31/20 EFT# FICA Employee/Employer Payroll Withholding Taxes for 12/31/20 EFT# ! Dec,20' State Employee P ffrolI Withholding Taxes for 12/31/20 EFT# Jan.21' Em loyee Wealth Insurance Premium _ ?Sub Total Claims Ck#032165 - Ck#032171 TOTALS check Amount Check Gate $2,262.57 12/31/2020 $2,780.23 12/31/2020 $5,042.80 , I � a $277.051 12/31/2020 $277.05 • 12131 /2020 $277.0& 12/31/2020 $277.05 12/31/2020 $369.40 12131 /2020 $1 A77.60 $965.16. 1/4/2020 $1,858.17: 1 /4/2020 $608.36 ! 1 /412020 `$1,962.92i i1/4/2020 i! $5,394.61 ! I $3,341.54 12/31/2020 - ----- - CITY OF SPRING PARK *Check Summary Register© December 2020 Name Check Date Check Amt 10100 Wells Fargo Bank NA Paid Chk# 032165 CITY OF BLOOMINGTON 12/31/2020 $21.00 Paid Chk# 032166 HENNEPIN COUNTY TREASURE 12t3112020 $119.29 Paid Chk# 032167 WENDY L. LEWIN 12131/2020 $2.239,88 Paid Chk# 032168 LOFFLER COMPANIES-131511 12/31/2020 $127.33 Paid Chk# 032169 CITY OF ORONO 12131/2020 W2.80 Paid Chk# 032170 PITNEY BOWES, INC. 12/31/2020 $251.56 Paid Chk# 032171 UNICLEAN CLEANROOM SERVIC 12/31/2020 $89.68 Total Checks $3,341.54 12131 /20 Dec,20' Water Testing Fees 2021 Fee for Mailing Truth & T City Clerk (36.5 hrs.) Minute Nov.20' Copier Usage Agreement Nov.20" Jail Charges on 11113- Purchased Postage Meter Suppli Dec.20' Cleaning Services for CITY OF SPRING PARK 12/31/20 3:42 PM Page 1 *Check Detail Register© December 2020 Check Amt Invoice Comment 10100 Wells Fargo Bank NA Paid Chk# 032165 12/31/2020 BLOOMINGTON CITY OF E 601-49400-306 Testing Fees $21.00 2000351 Dec.20' Water Testing Fees Total BLOOMINGTON CITY OF $21.00 Paid Chk# 032166 12/31/2020 HENNEPIN CNTY MISC. E 101-41550-310 Contracted Services $119.29 111720 2021 Fee for Mailing Truth & Taxation Notices Total HENNEPIN CNTY MISC. $119.29 Paid Chk# 032167 12/31/2020 LEWIN, WENDY L. E 101-41500-102 Clerk $746.63 123120 City Clerk (36.5 hrs.) Minute Taking (6.5 hrs.) 12/16/20- 12131 /20 E 601-49400-102 Clerk $746.63 123120 City Clerk (36.5 hrs.) Minute Taking (6.5 hrs.) 12116/20- 12/31/20 E 602-49450-102 Cleric $746.62 123120 City Clerk (36.5 hrs.) Minute Taking (6.5 hrs.) 12116/20- 12/31/20 Total LEWIN, WENDY L. $2,239.88 Paid Chk# 032168 12/31/2020 LOFFLER COMPANIES, INC. E 602-49450413 Office EquipmentlRental $42.44 3602362 Nov.20' Copier Usage Agreement for 111/22120-12/2'1/20 E 601-49400-413 Office Equipment/Rental $42.44 3602362 Nov.20' Copier Usage Agreement for 111122/20-12/21120 E 101-41500-413 Office Equipment/Rental $42.45 3602362 Nov.20' Copier Usage Agreement for 111/22/20-12/21/20 Total LOFFLER COMPANIES, INC. $127.33 Paid Chk# 032169 12/31/2020 ORONO CITY OF E 101-42000-313 Booking Per Diem/Jail Charges $492.80 20141723 Nov.20" Jail Charges on 11113-16/20 Domestic Assault - Misdemeanor Total ORONO CITY OF $492.80 Paid Chk# 032170 12/31/2020 PITNEY BOWES, INC. E 101-41500-322 Postage & Meter $83.85 1017142190 E 601-49400-322 Postage & Meter $83.85 1017142190 E 602-49450-322 Postage & Meter $83.86 1017142190 Total PITNEY BOWES, INC. $251.56 Paid Chk# 032171 12/31/2020 UNICLEAN CLEANROOM SERVICES E 101-41600-310 Contracted Services $89.68 185959 Total UNICLEAN CLEANROOM SERVICES $89.68 10100 Wells Fargo Bank NA $3,341.54 Fund Summary 10100 Wells Farno Bank NA 101 GENERAL FUND $1,574.70 601 WATER FUND $893.92 602 SEWER FUND $872.92 $3,341,54 Purchased Postage Meter Supplies Purchased Postage Meter Supplies Purchased Postage Meter Supplies Dec,20' Cleaning Services for Rugs Pev leSen7lcelNC. �'�'t Water & Wastewater Professionals Date: December 30, 2020 To: City of Spring Park From: Shawn Wilson, Operator O & M Report: October 2020 Spring Park Operations and Maintenance ➢ Put up water shut off notices for West Arm Rd Project. ➢ Did our quarterly water meter reads. Several did not read, so had to manual read and replaced some of our radio readers at the same time. .v Exercised several water valves for the West Arm Rd project and shut off water. ➢ Quality Flow installed new VFD's for Well #1 and Well #2. They were going bad and they were not fitted for our wells. ➢ Pulled irrigation water meter from Lakeview Lofts along with Lift station #2 and #5. ➢ Did annual THM water samples and sent in to MDH. Y Called and got Biffs removed from Thor Thompson, did winterizing around the parks. Blew leaves out of City Hall parking lot. v Did some snow removal and added ice melt to sidewalks at City Hail. Y Helped City Hall move stuff around in council chambers to prepare for elections. ;P Assisted Wendy with setting up voting booths. �o Soccer nets pulled and put away. ➢ Installed a new water meter along with radio reader on Mapleton Ave., water meter was leaking and old. Y Washed and cleaned floors in WTP. Y Brian Noma from MDH did TCE samples. Painted metal shelves and installed plexiglass for elections. UiscoverThe Nsver Of People www.peopleservice.com 0 Leo leSen7lcelN.. '�4'1'�►- Water &Wastewater Professiona ls ➢ Other miscellaneous tasks include: Operate our backup Well #3, attend meetings, have chemicals delivered and fill as needed, water shut -offs and turn-ons as needed, complete water and sewer locates as needed, completed the monthly fluoride report and sent to the state, took (2) monthly bacteria water samples, conducted field tests on the water weekly, monitored lift stations, completed monthly work orders and maintenance on all equipment, daily rounds/logs at the WTP, lower flags to half-staff and raise as needed. 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Total Water Plant Effluent -In Gallons Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 42020 92019 UiscoverThe Power Of People www.peopleservice.com 'ev leSem1cerNG. Water & Wastewater Professionals Total Effluent to Lift Station - In Gallons 10,000,000 91000,000 8,000,000 t 7,000,000 f 6,000,000 5,000,000 4,000,000 ' 3,000,000 2,000,000 M — 1,000,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ 2020 is 2019 Total Precipitation for the Month 7 6 — --- -_ , 5 4 3 7 r1-- 1 oil -a- , 6 1 L 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ■ 2020 92019 biwomBit- PuivrrOfPeople www,peopleservice.com ereo plq5emiceINC. •'r.1.1. Water &Wastewater Professionals water Units Average Daily Pumped aallons 172,932 191,341 168,006 Maximum Daily Pumped gallons 360,000 285,000 259,000 Total Monthly Pumped gallons 5,360,900 5,931,600 5,208,200 Well #1 Pumped aallons 1,027,283 1,163,400 1,777,700 Well 91 Average Pumped oallons 33,138 37.529 57,345 Well 92 Pumped gallons 1,634,600 1,6,96,600 2,788,700 Well #2 Average Pumped gallons 57,729 52,793 89,958 Well #3 Pumped aallons 2,658,901 3,217,700 537,500 Well #3 Average Pumped oallons 85,771 103 796 17,338 Fluoride used gallons 7.3 10.9 9.0 Fluoride Average used gallons 0.2 0.4 0.3 Poly Phosphate used pounds 57.6 60.2 113.2 Poly Phosphate Average used pounds 1.9 ' .9 3.7 Chlorine used Ibs 83 106 152 Chlorine Average used Effluent Flow Ibs 3 5 —3 Maximum Daily Pumped Wastewathr allons 0 260,000 270,000 Average Daily Pum ed Wastewater gallons 0 229,677 241,935 Lift Station Effluent to Met Council gallons 0 7,120,000 7,500,000 Precipitation I inches 0.00 0.87 5.79 Oiseovullir Bower Of People www.peoplesmvice.mm a W mQ W Q O W Q QZ LL �w u V) w 1] J Z w Y Z �a �+ z u Q " W N L 0 3 o O w F LL 3 a a a 4 > 1 t y � JC C C G b m a y. 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D�k m 3�§E/;2 0 2-}A�2 ° Sao /COL 2 mi 22% on` - <(k\} §§\\} / /k\} ` (kf D m CL {qE fqz 0 C,r M0, 7ID )A c2/ 2§ E e R S \ 2 ] ■ { \ \ F / .0 7 £ » - ° / ■ - § ƒ : £ un - \ / $ k } Q } { } 0 M nk $[ CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-01 NAMING OFFICIAL DEPOSITORY BE IT RESOLVED by the City Council of the City of Spring Park that Wells Fargo Bank of Minnesota, Mound is hereby appointed the official depository for the funds of the City of Spring Park retroactive to January 2, 2021. BE IT FURTHER RESOLVED that Wells Fargo Bank of Minnesota, Mound, is hereby directed to honor and pay any checks or orders when signed by the Mayor and City Clerk or their duly appointed alternates as indicated on signature card duly executed and previously transmitted to said depository for the withdrawal or transfer of funds on deposit in said bank in whatever form. BE IT FURTHER RESOLVED that in case such deposits shall at any time exceed Two Hundred and Fifty Thousand ($250,000) dollars, said depository shall immediately furnish bond or securities in lieu of bond as collateral according to law. BE IT FURTHER RESOLVED that said bank shall be entitled to rely upon this resolution until written notice of modification or revision has been furnished to and received by said bank. ADOPTED by the City Council of the City of Spring Park this 41h day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-02 ESTABLISHING ORDER OF BUSINESS BE IT RESOLVED by the City Council of the City of Spring Park that the business of the City Council shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance 3. Adopt Meeting Agenda 4. Adopt Consent Agenda 5. Public Forum G. Presentations & Guest Speakers 7. Public Hearings 8. Petitions, Requests, Applications 9. Ordinances and Resolutions 10. Reports of Officers & Committees 11. New Business & Communications 12. Claims for Payment 13. Upcoming Meetings & Training 14. Miscellaneous (Information Only) 15. Adjournment ADOPTED by the City Council of the City of Spring Park this 4t" day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-03 DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS WHEREAS, the City of Spring Park has established a program of setting administrative office hours for Spring Park City Hall and dates for City Council, Planning Commission, and other various committee meetings; and WHEREAS, the City Council has appointed Commissioners and committee members to represent the City as a recommending body; and WHEREAS, the meetings and committees will meet on specific dates as listed; and WHEREAS, if these meetings and committee dates are changed unless listed below, they will be announced at regular Council meetings. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Spring Park that the following dates are designated for the purpose of such meetings: 1. Council Meetings will be held on the first and third Monday of each month at the Spring Park City Hall at 7:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 2. Council Study Sessions will be held the third Monday of the month starting at 6:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 3. Planning Commission Meetings will be held on the second Wednesday of each month at the Spring Park City Hall at 6:00 p.m. 4. Administrative Committee Meetings will be held on the Tuesday of the week following the first regular council meeting of each month. 5. Investment, Finance, & Personnel Committee Meetings will be held periodically and time and place will be announced at regular Council Meetings. 6. Police Commission Meetings will be held periodically and time and place will be announced at regular Council Meetings. 7. Fire Commission Meetings will be held periodically and time and place will be announced at regular Council Meetings. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that the normal administrative office hours for Spring Park City Hall will be Monday through Friday 8:00 a.m. to 4:30 p.m. Furthermore, summer administrative office hours will be Monday through Thursday 7:30 a.m. to 5:00 p.m. and Fridays 7:30 to 11:30 a.m. starting the Monday before Memorial Day weekend and ending the Friday before Labor Day weekend. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that on the following holidays the office will be closed in 2021: January 1, Friday, New Year's Day January 18, Monday, Dr. Martin Luther King, Jr. Day February 15, Monday, Presidents Day May 31, Monday, Memorial Day July 5, Monday, Independence Day (observed) September G, Monday, Labor Day November 11, Thursday, Veterans Day November 25, Thursday, Thanksgiving November 26, Friday, (swap for Columbus Day) December 24, Friday, (floating holiday) December 27, Friday, Christmas (in lieu) ADOPTED by the City Council of the City of Spring Park this 4th day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-04 RESOLUTION APPROVING PRE -AUTHORIZATION OF CERTAIN CITY CLAIM PAYMENTS WHEREAS, the Spring Park City Council is required to review expenditures before payments are made, and WHEREAS, Minnesota Statute § 412.271 permits that a City Council can delegate authority in the payment of certain claims and disbursements that do not require prior Council approval, and WHEREAS, business and contractor billing cycles do not always align with the City Council meeting schedule, and WHEREAS, some businesses and contractors include finance charges for bills not paid within 10, 15, 20, or 30 days, and WHEREAS, it is in the City's best interest to pay debts in a timely manner. THEREFORE BE IT RESOLVED, that the Spring Park City Council authorizes City staff to issue payments, drawn on the proper fund, for the following expenditures: All utilities (water, sewer, electrical, natural gas, telephone, etc.); postage; payroll activity; lease and rental payments; monthly insurance premiums; miscellaneous claims and office expenses not to exceed $7,500; principal or interest on bond obligations where the exact amounts have been previously fixed by contract; replenishment of the petty cash fund; and other set payments from a contract that was previously approved by the City Council. AND BE IT FURTHER RESOLVED, that City staff will present documentation regarding payment of the above mentioned claims to the City Council for its review at its next regularly scheduled meeting. ADOPTED by the City Council of the City of Spring Park this 4th day of January, 2021. Attest: City Clerk CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-05 RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE CITY OF SPRING PARK FOR 2020 WHEREAS, pursuant to Minnesota Statute 471.382, the City Council may authorize the use of credit cards by City employees otherwise authorized to make purchases on behalf of the City; and WHEREAS, the City of Spring Park has developed a City Purchasing Card Policy which complies with State Statutes, Rules and the City of Spring Park's policies regarding City purchases; and WHEREAS, the authorization is subject to modification and revocation at any time by the Spring Park City Council; NOW, THEREFORE, BE IT RESOLVED, that the following designated City staff are hereby authorized to use purchasing/credit cards in the name of the City of Spring Park: • City Administrator • City Clerk • Office Assistant/Utility Billing Clerk BE IT FURTHER RESOLVED, that the aforementioned designated City staff are hereby authorized to use the following City credit card to make purchases on behalf of the City of Spring Park: • One VISA credit card issued through US Bank in the name of the City. ADOPTED by the City Council of the City of Spring Park this 411, day of January, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: City Clerk