3/15/2021 - City Council - Work Session - Agendas�J
On Lake Minnetonka
CITY OF SPRING PARK
WORK SESSION AGENDA
MARCH 15, 2021 — 6:00 PM
SPRING PARK CITY HALL
(Work Session discussion times are approximate)
1. 6:00 — West Arm Road West Phase II Improvements
a. Attorney Memo Regarding West Arm Road West Access
b. Phase I1 Draft Feasibility Study Presentation
c. Project Funding & Timeline
d. Next Steps
2. 6:35 — Discussion of Other High Priority Areas for Reconstruction
a. Black Lake Road
b. Sunset Drive & Adjacent Areas
3. 6:55 — Adiourn
Kennedy
Graven
CHARTERED
Mary D. Tiom
150 S. 51' Street, Suite 700
200 South Sixth Street
Minneapolis MN 55402
(612) 337-9277 telephone
(612) 337-9310 fax
mtio en@kennedy-graven.com
http://www.kenned-y-emven.com
MEMORANDUM
To: Spring Park City Council
Dan Tolsma, City Administrator
From: Mary Tietjen, city attorney
Re: West Arm Road West
Fire Apparatus Access Issues
Date: March 12, 2021
City Administrator Tolsma asked that I provide an opinion related to liability issues and the Fire
Chief s recommendations to reconfigure the West Arm Road West roadway and bridge to address
fire apparatus access issues.
In a memo dated March 11, 2021, the Mound Fire Chief provided background regarding fire access
issues and his recommendations to the City that the bridge should either be totally rebuilt or re -
engineered by removing the center pillar in order to allow the fire department to have quicker and
safer access to the area in the event of a fire or medical emergency. The Fire Chief noted that the
current bridge dimensions are far below code specifications, and that along with the existence of
the center pillar, creates significant fire protection and access issues. In addition, the width of
West Arm Road West does not meet current fire code standards, thereby creating more site access
concerns.
Cities generally have broad discretion related to adopting policies and expending funds to maintain
and improve streets and other public facilities. That said, cities do have a legal duty to make sure
that streets, sidewalks, bridges, and other infrastructure are maintained in a manner that is safe for
the general public. Although the condition of the pavement of West Arm Road West for travel
purposes is not at issue here, there are clearly other deficiencies with the street and bridge that
create potential safety and fire access hazards for the immediate neighborhood and the city at large.
Cities are not absolute guarantors against every type of danger or risk associated with their streets.
That means that cities usually will not be held liable for damages caused by some defect in a road
or a bridge, for example, as long as the city can demonstrate that it used reasonable care and
exercised good judgment in a decision to either improve or not improve any given road, bridge, or
other public infrastructure. However, the liability risk to the City is far greater if it has knowledge
of a dangerous condition, but fails to take some action to correct it or lessen the danger to the
public.
In my opinion, the Council should give strong consideration to following the advice and
recommendations of the Fire Chief related to the West Arm Road West bridge and road
improvements. Unless financial considerations would make the improvements impossible or
extremely burdensome (thereby providing some protection for the City), the failure of the City to
heed the Fire Chief s advice to make the situation safer could create liability exposure for the City
if fire crews are unable to quickly and safely respond to a call due to the conditions.
2
2415 Wilshire Boulevard
Mound, MN 55364
Main, 952.472.3555
Fax; 952.472.3775
www.moundfire.com
MEMO TO: Mayor Jerry Rockvam, Spring Park
City Council Members
Dan Tolsma, City Administrator
FROM: Gregory S. Pederson, Mound Fire Chief t
DATE: March 11, 2021
SUBJECT: Fire Apparatus Access Roads
West Arm Road West, Spring Park
Background: the 2020 Minnesota State Fire Code was formally adopted by the State of
Minnesota on March 31, 2020. The fire code is designed to safeguard the public health and
improve safety in all Minnesota communities. The City of Spring Park has formally adopted the
Minnesota State Fire Code, including Appendix Chapter D.
This week I revisited West Arm Road West to evaluate fire protection service features including:
fire hydrants, apparatus access roads, and overall fire response proficiency. The following is my
assessment related to the fire protection and site access.
The good: in the event of a fire, the new location of the fire hydrants greatly improves access to
hydrants and supports efficient firefighting operations for all residents.
The bad: the West Arm West Road width and through -under the bridge access clearly do not
meet current fire code standards. The overall width or opening of the bridge is approximately 26'
9", however the center pillar creates a major drive through problem for large vehicles. With the
center pillar in place; the west side bridge opening is only 12' 3" wide and the east side bridge
opening is only 13' 4" wide and far below code specifications.
Per the current fire code, fire service features include modern day specifications on road widths
and obstructions. The following fire code requirements should be considered with regard to West
Arm Road West and the bridge:
a. Approved fire apparatus access roads shall be provided for every facility, building or portion
of a building hereafter constructed or moved into a jurisdiction (Fire Code Section 503.1.1
Fire Apparatus Access Roads Buildings and Facilities).
b. The absolute minimum width for any fire access road is 20' (Fire Code Section 503.2.1 Fire
Apparatus Access Roads Specifications).
c. Where a fire hydrant is located on a fire access road, the minimum road width shall be 26',
exclusive of shoulders (Fire Code Appendix D Section D103.1 Minimum Specifications
Access Road with a hydrant).
d. Fire apparatus access roads shall not be obstructed in any manner including the parking of
vehicles. The widths and clearances established shall be maintained at all times (Fire Code
Section 503.4 Fire Apparatus Access Roads Obstruction on fire apparatus access roads).
e. Dead end fire apparatus access roads in excess of 150 feet shall be provided with width and
turn around provision in accordance with Table D103.4 (Fire Code Appendix D Section
D103.4 Dead Ends).
In Summary:
• The bridge and specifically the center pillar are very detrimental to quick access by fire
apparatus and our aerial ladder truck. Seconds count as these large fire apparatus are critical
tools we need to enhance our fire suppression capabilities (refer to photo images).
• The entire West Arm West Roadway is substantially narrower that the current fire code
specifications call for, and should be widened to improve site access and to allow emergency
vehicles to pass -by each other.
• Per fire code standards, there should be an approved turn around at the east end of West Arm
Road, to avoid dangerous backing up of large vehicles. This includes more than just fire
apparatus, Le. garbage trucks, delivery trucks, ambulances, other)
The residents of the townhome complex and private homes expect and deserve fast effective fire
and emergency medical response. The goal of Mound Fire and the intent of the Minnesota Fire
Code are focused on both life safety and property conservation. The Minnesota State Fire Code
and appendices make our cities safer for all of our current and future residents.
NOTE: the current fire code does include common sense and "grandfathering clauses" that
precludes unreasonable fire code enforcement requirements.
My recommendation for improved Safety and Response:
• Reconfigure the bridge by redesign and totally new construction, or re -engineer the bridge to
allow removal of the center pillar.
• Consider widening the West Arm West Road to get closer to the minimum road width of 26
feet which will greatly improve access into the site and homes.
Attachments:
Minnesota State Fire Code: Introduction and Chapter 5 Fire Service Features (5 pages)
Minnesota State Fire Code: Appendix D Fire Apparatus Access Roads (3 pages)
Bridge drive through with apparatus, plus roadway images (5 slides)
01 r±lkql C,
RNAi 10 NAL CODE COUNCIL
rtf'� Cr1 c• or u Lat""76
2020 Minnesota State Fire Code
First Printing: March 2020
ISBN: 978- l-60983- 989-5
COPYRIGHT 0 2020
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2020 MINNESOTA STATE FIRE CODE III
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Part Ills—BuBding and Equipment Design Features
CHAPTER 5
FIRE SERVICE FEATURES
User note:
About this chapter. Chapter 5 provides requirements that apply to all buildings and occupancies and pertain to access roads, access to
building openings and roofs, promises Identification, key bares, firs protection water supplies, fire command centers, fire department access
to equipment and emergency responder radio coverage in buildings. Although many safety features are part of the building design, features
such as proper firs department access roads and radio coverage are necessary in case of emergency end are important tools for emergency
responders for public safety and their own safety.
SECTION 601
GENERAL_
501.1 Scope. Fire service features for buildings, structures
and premises shall comply with this chapter.
501.2 Permits. A permit shall be required as set forth in Sec-
tions 105.6 and 105.7.
501.3 Construction documents. Construction documents for
proposed fire apparatus access, location of fire lanes, security
gates across fire apparatus access roads and construction doc-
uments and hydraulic calculations for fire hydrant systems
shall be submitted to the fire department for review and
approval prior to construction,
501.4 Timing of installation. Where fire apparatus access
roads or a water supply for fire protection are required to be
installed, such protection shall be installed and made service-
able prior to and during the time of construction except where
approved altemative methods of protection are provided.
Temporary street signs shall be installed at each street inter-
section where construction of new roadways allows passage
by vehicles in accordance with Section 505.2.
SECTION 502
DEFINITIONS
502.1 Definitions, The following terms are defined in Chap-
ter 2;
AGENCY.
FIRE APPARATUS ACCESS ROAD.
FIRE COMMAND CENTER.
FIRE DEPARTMENT MASTER KEY.
FIRE LANE.
KEY BOX.
TRAFFIC CALMING DEVICES.
* SECTION 503
FIRE APPARATUS ACCESS ROADS
503.1 Where required: Fire apparatus access roads shall be
provided and maintained in accordance with Sections 503.1.1
through 503.1.3.
503.1.1 Buildings and facilities. Approved fire apparatus N
access roads shall be provided for every facility, building, N
or portion of a building hereafter constructed or moved e
into or within the jurisdiction. The fire apparatus access
road shall comply with the requirements of this section H
and shall extend to within 150 feet (45,720 mm) of all por-
tions of the facility and all portions of the exterior walls of
the first story of the building as measured by an approved e
route around the exterior of the building or facility, t!
E: ceptipn: Fite' apparatus access roads need not be
provided where there are two or fewer Group R-3 or
Group U occupancy buildings.
This exception clarifies that it is not the intent of the code
to require the driveway to one or mo homes or any Group
U occupancy to have a code compliant access road no
matter the setback distance from the main road
503.1.1.1 Increases allowed. The 150-foot distance
shall be permitted to be increased for the following:
1. When the building is equipped throughout with
an approved automatic sprinkler system installed
in accordance with Section 903.3.1.1, 903.3.1.2,
or 903.3.1.3.
2. For Group R occupancies equipped throughout
with an approved automatic sprinkler system
installed in accordance with Section 903.3.1.1,
903.3.1.2, or 903.3.1.3, the fire apparatus access
road shall extend to within 600 feet (183 m),
3. Where fire apparatus access roads cannot be
installed because of location on property, topog-
2020 MINNESOTA STATE FIRE CODE 77
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FIRE SERVICE FEATURES
raphy, waterways, nonnegotiable grades, or other
similar conditions, and an approved alternative
means of fire protection is provided, the fire
apparatus access road shall extend to within 300
feet (91.4 m).
503.1.2 Additional access. The fire code official is autho-
rized to require more than one fire apparatus access road
based on the potential for impairment of a single road by
vehicle congestion, condition of terrain, climatic condi-
tions or other factors that could limit access.
503.1.3 High -piled storage. Fire department vehicle
access to buildings used for high piled combustible stor-
age shall comply with the applicable provisions of Chapter
503.2 Specifications. Fire apparatus access roads shall be
installed and arranged in accordance with Sections 503.2.1
through 503.2.8.
503.2.1 Dimensions. Fire apparatus access roads shall
have an unobstructed width of not less than 20 feet (6096
mm), exclusive of shoulders, except for approved security
gates in accordance with Section 503.6, and an unob-
structed vertical clearance of not less than 13 feet 6 inches
(4115 mm).
serves
are equippep throughout with an approved automatic
sprinkler system installed in accordance with Section
903.1.1, 903,1.2, or 903.1.3, the minimum unobstructed
width can be reduced to 16 feet (4,877 mm).
503.2.2 Authority. The fire code official shall have the
authority to require or permit modifications to the required
access widths where they are inadequate for fire or rescue
operations or where necessary to meet the public safety
objectives of the jurisdiction.
503.2.3 Surface. Fire apparatus access roads shall be
designed and maintained to support the imposed loads of
fire apparatus and shall be surfaced so as to provide all-
weather driving capabilities.
503.2.4 Turning radius. The required turning radius of a
fire apparatus access road shall be detennined by the fire
503.2.5 Dead ends. Dead-end fire apparatus access roads
in excess of 150 feet (45 720 mm) in length shall be pro-
vided with an approved area for turning around fire appa-
ratus,
Exception: Where the dead-end road serves Group R
buildings that are equipped throughout with an
approved automatic sprinkler system installed in accor-
dance with Section 903.3.1.1, 903.3.1.2, or 903.3.1.3,
the maximum dead-end length distance is permitted to
be increased up to 300 feet (91.4 m).
3.2.6 Sri ges and elevated surfaces. Where a bridge
or an elevated surface is part of a fire apparatus access
road, the bridge shall be constructed and maintained in
accordance with AASHTO HB-17. Bridges and elevated
surfaces shall be designed for a live load sufficient to carry
the imposed loads of fire apparatus. Vehicle load limits
shall be posted at both entrances to bridges where required
by the fire code official Where elevated surfaces designed
for emergency vehicle use are adjacent to surfaces that are
not designed for such use, approved barriers, approved
signs or both shall be installed and maintained where
required by the fire code official
503.2.7 Grade. The grade of the fire apparatus access road
shall be within the limits established by the fire code offi-
cial based on the fire department's apparatus.
503.2.8 Angles of approach and departure. The angles
of approach and departure for fire apparatus access roads
shall be within the limits established by the fire code offi-
cial based on the fire department's apparatus.
503.3 Marking. Where required by the fire code official,
approved signs or other approved notices or markings that
include the words NO PARKING —FIRE LANE shall be
provided for fire apparatus access roads to identify such roads
or prohibit the obstruction thereof. The means by which fire
lames are designated shall be maintained in a clean and legi-
ble condition at all times and be replaced or repaired when
neae to provide adequate visibifi
503.4 Obstruction of fire apparatus access roads. Fire
apparatus access roads shall not be obstructed in any manner,
including the parking of vehicles. The minimum widths and
clearances established in Sections 503.2,1 and 503.2.2 shall
be maintained at all times.
503.4.1 Traffic calming devices. Traffic calming devices
shall be prohibited unless approved by the fire code offi-
cial.
503.5 Required gates or barricades. The fare code official is
authorized to require the installation and maintenance of
gates or other approved barricades across fire apparatus
access roads, trails or other accessways, not including public
streets, alleys or highways. Electric gate operators, where
provided, shall be listed in accordance with UL 325. Gates
intended for automatic operation shall be designed, con-
structed and installed to comply with the requirements of
ASTM F2200.
503.5.1 Secured gates and barricades. Where required,
gates acid barricades shall be secured in an approved man-
ner. Roads, trails and other accessways that have been
closed and obstructed in the manner prescribed by Section
503.5 shall not be trespassed on or used unless authorized
by the owner and the fire code official.
Exception: The restriction on use shall not apply to
public officers acting within the scope of duty.
503.6 Security gates. The installation of security gates across
a fire apparatus access road shall be approved by the fire code
official. Where security gates are installed, they shall have an
approved means of emergency operation. The security gates
and the emergency operation shall be maintained operational
at all tunes. Electric gate operators, where provided, shall be
listed in accordance with UL 325. Gates intended for auto-
matic operation shall be designed, constructed and installed
to comply with the requirements of ASTM F2200.
78 2020 MINNESOTA STATE FIRE CODE
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APPENDIX D
FIRE APPARATUS ACCESS ROADS
The provisions contained in this appendix are not mandatory unless specifically referenced in
the adopting ordinance or legislation of the jurisdiction.
User note:
About this appendix. Appendix D contains more detailed elements for use with the basic access requirements found in Section 503, which
gives some minimum criteria, such as a maximum length of 150 feet and a minimum width of 20 fee4 but in many cases does not state spe-
cilic ci hods. This appendix, hke Appendices B and C, Is a tool f rjurisdlcltons looking far guidance fi establishing access requirements and
Includes criteria for muidple-family residential developments, large one- and Mao -family subdivisions, specific examples for various types of
turnarounds for fire department apparatus and paAft regulatory signage.
SECTION D101
GENERAL
D101.1 Scope. Fire apparatus access roads shall be in accor-
dance with this appendix and all other applicable require-
ments of the International Fire Code.
SECTION D102
REQUIRED ACCESS
D102.1 Access and loading. Facilities, buildings or portions
of buildings hereafter constructed shall be accessible to fire
department apparatus by way of an approved fire apparatus
access road with an asphalt, concrete or other approved driv-
26' R
TYP.'
26'
96' DIAMETER
CUL-DE-SAC
For 51; I foot = 304.8 mm.
ing surface capable of supporting the imposed load of fire
apparatus weighing up to 75,000 pounds (34 050 kg).
SECTION D103
MINIMUM SPECIFICATIONS
D103.1 Access road width with a hydrant. Where a fire
hydrant is located on a fire apparatus access road, the mini-
mum road width shall be 26 feet (7925 mm), exclusive of
shoulders (see Figure D103.1).
D103.2 Grade. Fire apparatus access roads shall not exceed
10 percent in grade.
Exception: Grades steeper than 10 percent as approved by
the fire code official.
r226'R
YP,'
0'
60-FOOT "Y"
/r 2a'�
2a' R
TYR'
—� 26'
120' HAMMERHEAD
20'-
--- 26'
20'-
20'
MINIMUM CLEARANCE
AROUND A FIRE
HYDRANT
26' R
TYRO
J— J
20'-
•— 20'
ACCEPTABLE ALTERNATIVE
TO 120' HAMMERHEAD
FIGURE D103.1
DEAD-END FIRE APPARATUS ACCESS ROAD TURNAROUND
2020 MINNESOTA STATE FIRE CODE 555
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APPENDIX D
D103.3 Turning radius. The minimum turning radius shall
be determined by the fire code
D103.4 Dead ends. Dead-end fire apparatus access roads in
excess of 150 feet (45 720 mm) shall be provided with width
and turnaround provisions in accordance with Table D103.4.
TABLE 0103A
REQUIREMENTS FOR DEAD-END
FIRE APPARATUS ACCESS ROADS
LENGTH
(feSt)
WIDTH
I+eetl
TURNAROUNDS REQUIRED
0_150
20
None required
120-foot Hammerhead, 60-foot "Y" or
151-500
20
96-foot diameter cul-de-sac in accor-
dance with Figuiv D 103.1
120-foot Hammerhead, 60-foot "Y" or
501-750
26
96-foot diameter cul-de-sac in accor-
dance with Figure D103.1
Over 750
Special approval required
For SI: 1 foot = 304.8 mm.
D103,5 Fire apparatus access road gates. Gates securing
the fire apparatus access roads shall comply with all of the
following criteria;
1. Where a single gate is provided, the gate width shall be
not less than 20 feet (6096 mm). Where a fire apparatus
road consists of a divided roadway, the gate width shall
be not less than 12 feet (3658 mm).
2. Gates shall be of the swinging or sliding type.
3. Construction of gates shall be of materials that allow
manual operation by one person.
4. Gate components shall be maintained in an operative
condition at all times and replaced or repaired when
defective.
5. Electric gates shall be equipped with a means of open-
ing the gate by fire department personnel for emer-
gency access. Emergency opening devices shall be
approved by the fire code oiciaL
6. Methods of locking shall be submitted for approval by
the fire code official.
7. Electric gate operators, where provided, shall be listed
in accordance with UL 325.
8. Gates intended for automatic operation shall be
designed, constructed and installed to comply with the
requirements of ASTM F2200.
D103.6 Signs, Where required by the fire code official, fire
apparatus access roads shall be marked with permanent NO
PARKING —FIRE LANE signs complying with Figure
D103.6. Signs shall have a minimum dimension of 12 inches
(305 mm) wide by 18 inches (457 mm) high and have red let-
ters on a white reflective background. Signs shall be posted
on one or both sides of the fire apparatus road as required by
Section D103.6.1 or D103,6.2.
SIGN TYPE "A" SIGN TYPE "C" SIGN TYPE "D"
NO NO NO
PARKING PARKING PARKING
FIRE LANE FIRE LANE FIRE LANE
18"
FIGURE D103.6
FIRE LANE SIGNS
D103.6.1 Roads 20 to 26 feet in width. Fire lane signs as
specified in Section D103.6 shall be posted on both sides
of fire apparatus access roads that are 20 to 26 feet wide
(6096 to 7925 mm).
D103.6.2 Roads more than 26 feet in width. Fire lane
signs as specified in Section D103.6 shall be posted on one
side of fire apparatus access roads more than 26 feet wide
(7925 mm) and less than 32 feet wide (9754 mm).
SECTION D104
COMMERCIAL AND INDUSTRIAL DEVELOPMENTS
D104.1 Buildings exceeding three stories or 30 feet in
height. Buildings or facilities exceeding 30 feet (9144 mm)
or three stories in height shall have not fewer than two means
of fire apparatus access for each structure.
D104.2 Buildings exceeding 62,000 square feet in area.
Buildings or facilities having a gross building area of more
than 62,000 square feet (5760 m2) shall be provided with two
separate and approved fire apparatus access roads.
Exception: Projects having a gross building area of up to
124,000 square feet (11 520 m2) that have a single
approved fire apparatus access road where all buildings
are equipped throughout with approved automatic sprin-
kler systems.
D104.3 Remoteness. Where two fire apparatus access roads
are required, they shall be placed a distance apart equal to not
less than one half of the length of the maximum overall diag-
onal dimension of the lot or area to be served, measured in a
straight line between accesses.
SECTION D105
AERIAL FIRE APPARATUS ACCESS ROADS
D105.1 Where required. Where the vertical distance
between the grade plane and the highest roof surface exceeds
30 feet (9144 mm), approved aerial fire apparatus access
roads shall be provided. For purposes of this section, the
highest roof surface shall be determined by measurement to
the eave of a pitched roof, the intersection of the roof to the
exterior wall, or the top of parapet walls, whichever is
greater.
656 2020 MINNESOTA STATE FIRE CODE
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13105.2 Width. Aerial fire apparatus access roads shall have
a minimum unobstructed width of 26 feet (7925 mm), exclu-
sive of shoulders, in the immediate vicinity of the building or
portion thereof.
One or more of the required
access routes meeting this condition shall be located not less
than 15 feet (4572 mm) and not greater than 30 feet (9144
mm) from the building, and shall be positioned parallel to one
entire side of the building. The side of the building on which
the aerial fire apparatus access road is positioned shall be
approved by the fire code official.
D105.4 Obstructions. Overhead utility and power lines shall
not be located over the aerial fire apparatus access road or
between the aerial fire apparatus road and the building. Other
obstructions shall be permitted to be placed with the approval
of the fire code official.
SECTION D106
MULTIPLE -FAMILY RESIDENTIAL DEVELOPMENTS
D106.1 Projects having more than 100 dwelling units.
Multiple -family residential projects having more than 100
dwelling units shall be equipped throughout with two sepa-
rate and approved fire apparatus access roads.
Exception: Projects having up to 200 dwelling units shall
have not fewer than one approved fire apparatus access
road where all buildings, including nonresidential occu-
pancies, are equipped throughout with approved auto-
malic sprinkler systems installed in accordance with
Section 903.3.1.1 or 903.3.1.2.
D106.2 Projects having more than 200 dwelling units.
Multiple -family residential projects having more than 200
dwelling units shall be provided with two separate and
approved fire apparatus access roads regardless of whether
they are equipped with an approved automatic sprinkler sys-
tem.
D106.3 Remoteness, Where two fire apparatus access roads
are required, they shall be placed a distance apart equal to not
less than one-half of the length of the maximum overall diag-
onal dimension of the property or area to be served, measured
in a straight line between accesses.
SECTION D107
ONE- OR TWO-FAMILY
RESIDENTIAL DEVELOPMENTS
D107.1 One- or two-family dwelling residential develop-
ments. Developments of one- or two-family dwellings where
the number of dwelling units exceeds 30 shall be provided
with two separate and approved fire apparatus access roads.
Exceptions:
1. Where there are more than 30 dwelling units on a
single public or private fire apparatus access road
and all dwelling units are equipped throughout with
an approved automatic sprinkler system in accor-
dance with Section 903.3.1.1, 903.3.1.2 or
APPENDIX D
903.3.1.3, access from two directions shall not be
requi red.
2. The number of dwelling units on a single fire appa-
ratus access road shall not be increased unless fire
apparatus access roads will connect with future
development, as determined by the fire code official.
D107.2 Remoteness. Where two fire apparatus access roads
are required, they shall be placed a distance apart equal to not
less than one-half of the length of the maximum overall diag-
onal dimension of the property or area to be served, measured
in a straight line between accesses.
SECTION D108
REFERENCED STANDARDS
ASTM F2200-14 Standard Specification for D103.5
Automated Vehicular Gate
Construction
UL 325-02 Door, Drapery, Gate, Louver, D 103.5
and Window Operators and
Systems, with Revisions
through May 2015
2020 MINNESOTA STATE FIRE CODE 557
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FEASIBILITY REPORT
AND COST ESTIMATE
FOR
IMPROVEMENT PROJECT NO.21815
WEST ARM ROAD WEST
2021 STREET AND BRIDGE IMPROVEMENTS
CITY OF SPRING PARK, MINNESOTA
March 15, 2021
Concrete curb and gutter, storm sewer, bridge reconstruction, street reconstruction, West Arm Road
West access road, adjust sanitary castings and rings and appurtenant construction.
I hereby certify that this plan, specification, or report was prepared by me or under my
direct supervision and that I am a duly Licensed Professional Engineer under the laws of
the State of Minnesota.
Corey Bergman, PE
City Engineer
Minn. Reg. No. 45853
SPRING PARK
On Lake-Xinnetonky CITY OF Spring Park
4349 Warren Ave
Spring Park, Minnesota 55384
rqS;9i a71_unril
EkSambadntnuk
L-TROJECTS12161MEVISEO FFASIBUTY20210MUMENTWOVER SHEETDOC
EXECUTIVE SUMMARY................................................................................ FRA
_
PROJECT HISTORY...................................................................................... FR-2
1.1 West Arm Road West..........................................................................
FR-2
1.2 Bridge Modifications............................................................................
FR-4
1.3 HCRRA Pedestrian Bridge...................................................................
FR-4
2.
PROPOSED IMPROVEMENTS.....................................................................
FR-4
2.1 Street Construction..............................................................................
FR-5
A. West Arm Road West................................................................ FR-5
B. HCCRA Bridge Modifications.................................................... FR-6
C. West Arm Road West Turn -Around ........................................... FR-6
D. Right-of-Way............................................................................. FR-6
2.2 Storm Drainage.................................................................................... FR-7
A. West Arm Road West................................................................ FR-7
B. West Arm Road West Turn Around ........................................... FR-7
3.
IMPACT OF PROPOSED IMPROVEMENTS ................................................. FR-7
4.
SUMMARY OF ESTIMATED PROJECT COSTS AND FUNDING ................. FR-8
5.
FINANCE........................................................................................................ FR-9
A. Finance Director Statement....................................................................... FR-9
6.
PROJECTED SCHEDULE...........................................................................
FR-10
7.
PROJECT FEASIBILITY AND RECOMMENDATION ..................................
FR-10
EXHIBITS
West Arm Road West
1. Overall Project Map
2. Project Location
3. Preliminary Layout 1 — Hammer Head Tum Around
4. Preliminary Layout 2 — Hammer Head Turn -Around
APPENDIX A
1. Mound Fire Department Requests to Improve Access to West Arm Road West
City of Spring Parts - Feasibility Report FRTOC-1
EXECUTIVE SUMMARY
The proposed project will include:
• Reconstruction of West Arm Road West from Shoreline Drive (CSAH-15) to 4600
West Ann Road West
• Drainage improvements in ROW and within drainage and utility easement to the
Lake Minnetonka shoreline.
• Fire truck hammerhead turn -around on West Arm Road West
Proposed improvements include new concrete curb and gutter, storm sewer, bridge
reconstruction, adjustment of sanitary castings and rings, and appurtenant construction.
The estimated cost of improvements is $533,750. This work is proposed to be paid from
the City's General Obligation Funds and Bonding.
This project is necessary, cost-effective, and feasible and will result in a benefit to the
properties along this road.
City of Spring Park - Feasibility Report FR-1
FEASIBILITY REPORT
1. PROJECT HISTORY
The Spring Park City Council initiated the project and ordered the preparation of
a feasibility report on May 20, 2019.
That report is based on field observations, record drawing information, 1982
Feasibility Study for West Arm Road West Access Road, 2017 aerial
photography, and a 2019 topographic survey.
In January of 2021, a modified report was requested to look at some elements of
the 2019 scope of work that was not included in the summer 2020 project.
2. PROJECT AREA CHARACTERISTICS
The proposed project area includes the following areas:
• Reconstruction of West Arm Road West from Shoreline Drive (CSAH-15)
to 4600 West Arm Road West
• Drainage improvements in ROW and within drainage and utility easement
to the Lake Minnetonka shoreline.
• Hammerhead turn -around for fire apparatus access road requirements
• Reconstruction of the trail bridge to allow better fire access.
West Arm Road West
On July 29, 1968, a 25-foot right-of-way was dedicated for West Arm Road West,
from Shoreline Drive (CSAH-15) to the dead end located at 4600 West Arm Road
West. The road was constructed in 1968 with a section consisting of 2 inches of
bituminous pavement over the existing oiled surface road on 6 inches of
aggregate base. A detail from the 1968 plan shows that areas of unsuitable
material were excavated and replaced with granular backfill. June 26, 1971, the
City of Spring Park adopted Resolution 71-15 which reduced the dedicated right-
of-way from 25 feet to 20 feet. The current road has a rural road section that
varies in width from 14 — 19 feet, with a ditch and bituminous curb and gutter
along the south side of the road. The last record of pavement rehabilitation
occurred in 1968 when the road was originally paved. No other records of
pavement rehabilitation activities were found apart from pothole filling.
Right of Way
There are two areas in which the road pavement section is outside of the right-of-
way by 2-feet. There are four areas in which driveways extend into the City right-
of-way. Additionally, there are two sections of retaining wall that reside within the
road right-of-way. The majority of mailboxes along the southside of the road are
on, or just within, the right-of-way, in addition to three power poles located on, or
just within, the right-of-way. This list of right-of-way conflicts effectively reduces
City of Spring Park - Feasibility Report FR-2
FEASIBILITY REPORT
the available right-of-way to 14-feet. The minimum recommended lane width for
1 vehicle is 10-feet. The minimum width requirement for a fire apparatus in the
IFC (International Fire Code) and NFPA 1 (National Fire Protection Code) is 20-
feet.
Fire Protection
The City of Spring Park contracts with the City of Mound to provide Fire
Protection Services. In 1981, The City of Mound Fire Chief began sending
memos to the City of Spring Park notifying the City of the access restriction under
Seton Channel Bridge as it relates to fire service vehicles, see Appendix A.
Section 503.2.1 of the 2003 Minnesota State Fire Code clearly defines the
dimensions of a fire apparatus access road as follows:
"Fine apparatus access roads shall have an unobstructed width of not less
than 20 feet and an obstructed vertical clearance of 13 feet 6 inches. Potential for
accumulation of snow and ice should be factored into height requirements."
Additionally, the IFC and NFPA comments as follows:
"Fire apparatus access roads servicing a fire hydrant shall be a minimum
of 26 feet in width."
"Fire apparatus access roads must be within 150 feet of the farthest
exterior point of a building."
"Fire apparatus access roads in excess of 150 feet in length shall be
provided with an approved tum-around per IFC table D103.4 (IFC section
503.2. 5 and D 103.4). "
"Fire apparatus access roads are required to have a minimum inside and
outside tum radius of 25 feet and 50 feet, respectively."
"Fire apparatus access roads should be designed to handle a design load
requirement of 75, 000 lbs. "
The current configuration of West Arm Road West and Seton Channel Bridge
does not meet NFPA and IFC requirements for a Fire Apparatus Access Road.
In 2018, a small concrete swale was temporarily constructed on the north side of
West Arm Road West, west of the Seton Village Townhomes entrance, in order
reduce ponding due to the poor drainage. There is an additional bituminous curb
cut and swale on the south side of the road, approximately 120 feet east of the
Seton Village Townhomes entrance.
The pavement on West Arm Road West has reached the point of failure with
settling, block, transverse and longitudinal cracking and has failed to a point
where an overlay is not feasible. Existing overland drainage creates ponding
along alignment due to insufficient storm sewer facilities and pavement settling.
Existing storm culverts have not been maintained and subject to reduced
capacities.
City of Spring Park - Feasibility Report FR-3
FEASIBILITY REPORT
West Arm Road West Access Road
In 1969, at the City's request, the City Engineer composed a Feasibility Study
that addressed the need for an access road from West Arm Road West, across
the Great Northern rail tracks, to Shoreline Drive (CSAH-15) through the eastern
portion of the former A&W Restaurant property (PIN#1811723330003). Property
owners petitioned against the access road crossing the railroad tracks citing
concern of vehicular contact with a low volume train track. The property owner of
the A&W Restaurant refused the proposed acquisition of his property for public
right-of-way and the project failed to move forward.
In 1980, the City of Mound Fire Chief submitted a memo to the City of Spring
Park explaining that their new aerial truck would not fit through the Seton
Channel Bridge underpass.
In 1981, residents of West Arm Road West submit signed petition to the City to
change and improve access to West Arm Road West. In 1982, the City Engineer
put together a Feasibility Study, along with a signed petition from the residents,
requesting an at -grade crossing to West Arm Road West on the east side of the
A&W property. Similar to the project proposal from 1968, the A&W Restaurant
property owner refused the proposed acquisition of his property for public right-
of-way, as did the property owner to the east of the A&W property. In addition,
the property owners petitioned against the project citing concern of vehicular
contact with a low volume train track. The project again failed to move forward.
The proposed alignment and location for the proposed hammerhead turn -around
is shown in the Appendix. This alignment consists of a continuous elevation from
West Arm Road West to just north of the Dakota Rail Trail. The proposed
location is on the south side of West Arm Road West, opposite of the property
line of 4658 and 4652 West Arm Road West. The fire truck tum-around will be
designed to NFPA/IFC standards. The City currently has no easement or right-of-
way along this alignment.
HCRRA Pedestrian Bridoe
The current Dakota Regional Trail Pedestrian Bridge (Seton Channel Bridge)
was originally built by the Great Northern Railroad Company as a timber
construction railroad bridge. In 2008, Three Rivers Park District along with
Hennepin County Regional Rail Authority acquired the Great Northern Railroad
Company right-of-way corridor and converted it to the Dakota Regional Trail.
Although acquired for future transportation needs, recreational trails have been
constructed on this corridor as an interim use.
City of Spring Park - Feasibility Report FRA
3.
FEASIBILITY REPORT
The Hennepin County Soil Survey indicates the predominant soil types in the
project area to be 1-213 Malardi-Hawick complex, L22C2 Lester loam, L37B Angus
loam, L64A Tadkee-Tadkee, depressional complex, and U1A Urban land-
Udorthents, wet substratum. Based on past projects in the area, and expected
depth of shallow storm sewer, the project is expected to require some level of
dewatering operations.
The proposed project is located in the Minnehaha Creek Watershed District. No
portion of the project will impact wetlands as identified on the City's wetland
inventory map.
See Exhibit No. 1 for the project location.
PROPOSEDIMPROVEMENTS
The proposed improvements will include reconstruction of the existing streel
section, storm sewer improvements, adjustment of sanitary sewer castings and
rings, and fire apparatus hammer head turn -around per the NFPA requirements.
The improvements are necessary, cost-effective, and feasible. Each
improvement is further described as follows:
A. Street Construction
West Arm Road West
The proposed construction on West Arm Road West will begin at
Shoreline Drive (CSAH-15) and terminate approximately 4600 West Arm
Road West. The road section will be widened to the south and to allow for
two 10-foot lanes. This road improvement will meet the minimum road
width requirement for a Fire Apparatus Access Road as established by
both NFPA and IFC. The existing street section will be reconstructed with
a new typical section for 7-ton design. The new street section will include
a combination of B612 concrete curb and gutter. The widening of the
City of Spring Park - Feasibility Report FR-5
FEASIBILITY REPORT
street will require the relocation of Xcel power poles approximately 10-15'
south of their current locations along the south ROW line of West Arm
Road West.
HCCRA Bridge Modifications
On May 20, 2019, the City Council requested that the Feasibility Report
explore the option of modifying the Timber Construction Seton Channel
Bridge that spans West Arm Road West, north of CSAH-15. The
modification included the removal of the center wood pier in order to meet
the minimum turning radius for fire service vehicles. The currently width
and posted height clearance under Seton Channel Bridge is 12.5 feet and
13.5 feet, respectively. NPFA states, "Fire apparatus access roads shall
have an unobstructed width of not less than 20 feet and an obstructed
vertical clearance of 13 feet 6 inches. Potential for accumulation of snow
and ice should be factored into height requirements" Since this is an area
susceptible to accumulation of snow and ice during winter months, the
bridge pier modification would do nothing to address the NPFA height
requirement but would improve the available turning radius for fire
apparatus vehicles.
West Arm Road West Hammer Head Turn -Around
The proposed construction of the NFPA hammer head turn -around will
begin at West Arm Road West, align with the east side of PIN#
1811823330003 and terminate on the north side of Dakota Regional Trail.
The existing street section will be constructed with a new typical section
for 7-ton design. The new street section will be a B612 concrete curb and
gutter.
Right -of -Way
It is anticipated that additional right-of-way will be needed for the project.
In order to create a road that meets minimum standards with regard to
allowable lane width, as well as meeting the requirements of the National
Fire Protection Association, it is recommended, in the interest of Public
Safety, that the City pursues the acquisition of additional right-of-way from
HCCRA along the south side of West Arm Road West.
City of Spring Park - Feasibility Report FR-6
FEASIBILITY REPORT
B. Storm Drainage
West Arm Road West
The proposed project will include installation of new storm sewer pipe and
catch basins. The new system will capture flow and address spread
issues in high intensity rain events. Sump catch basin structures will be
utilized where appropriate to aid in the removal of sediment. The storm
sewer will be designed to current City standards for a five-year storm
event. No changes to the existing drainage patterns are proposed.
West Arm Road West Turn -Around
The proposed alignment and location for the proposed hammerhead turn-
around is shown in the Appendix. This alignment consists of a continuous
elevation from West Arm Road West to just north of the Dakota Rail Trail.
The proposed location is on the south side of West Arm Road West,
opposite of the property line of 4658 and 4652 West Arm Road West. The
fire truck turn -around will be designed to NFPAIIFC standards. The City
currently has no easement or right-of-way along this alignment. Recent
discussion with Hennepin County Regional Rail Authority has shown that
HCRRA is open to ROW acquisition for the purpose of the turn -around in
the interest of public safety. It is not expected to have any storm
infrastructure within the turn -around.
Any additional storm sewer will be designed to current City standards for a
five-year storm event. Minnehaha Creek Watershed District will conduct a
plan review for the project.
4. IMPACT OF PROPOSED IMPROVEMENTS
The proposed street improvements will not create any new maintenance issues
for the Public Works staff. Reconstruction of West Arm Road West will allow for
a more consistent plowing section as the reconstructed road will eliminate the
inconsistent road edge. The City will work with affected property owners and the
Contractor to resolve any situation that may arise during construction. Short term
traffic delays, construction dust and noise, and erosion will occur. Efforts to
minimize these impacts include the restriction of work hours and dust and
erosion control measures included in the project. Any disruptions that occur to
existing yards, sprinkler systems, and driveways will be restored.
Construction of the West Arm Road West hammer head tum-around will allow for
West Arm Road West to have improved fire service protection access. The turn-
around can allow for a pedestrian connection from West Arm Road West to
Dakota Regional Trail.
City of Spring Park - Feasibility Report FR-7
FEASIBILITY REPORT
5. SUMMARY OF ESTIMATED PROJECT COSTS
Project: 21815
Description: 2020 West Arm Road West Street and Utility Improvements
Cost Item Dement Amount
Construction Costs
2021 Phase 2
Drainage Improvements $ 87,000.00
Street Improvements $ 342,000.00
HCRRA BRIDGE ROW/Easement $ 150,000.00
Phase 2 Total $ 579,000.00
Total Construction Costs
Administrative Costs
Engineering
20%
$
115,800.00
Assessment
1 %
$
5,790.00
Legal
1 %
$
5,790.00
Administration
1%
$
5,790.00
Capitalized Interest
1%
$
5,790.00
Bonding
1%
$
5,790.00
Total Administrative Costs
$
144,750.00
TOTAL ESTIMATED PROJECT COSTS
2020 Phase 1 Contract Price with Changes $ 917,358.23
2021 Phase 2 Estimated Cost $ 723,750.00
$ 1,641,108.23
City of Spring Park - Feasibility Report FR-B
FEASIBILITY REPORT
6. FINANCE
The proposed project will be temporarily financed by the City. The
majority of permanent funding will be provided by the $1.5M State grant and
the MCES I&I grant. Additional funding, if necessary, will be provided by City
water and sewer utility funds, and the costs assessed to the benefiting
parcels in accordance with current City Assessment Policy and Minnesota
Statutes Chapter 429, Special Assessment Laws.
A. City Administrator Statement
With reference to this Feasibility Report for Improvement Project 21815 as
prepared by Sambatek dated March 16, 2020, 1 find the following:
1. The project will be temporarily funded through existing City internal
funds whereupon permanent financing will be obtained through the
$1.5M State Grant, MCES I&I Grant, and Public Utility Funds,
and assessments.
2. Sufficient moneys are currently available from the City's internal
funds to temporarily fund the special assessment portion of the
project. It is estimated that $78,400 will be assessed.
3. Sufficient moneys are currently available from the City's Public
Utility Funds to pay for proposed utility improvements for street
reconstruction at an estimated cost of $932,200.
Dan Tolsma, City Administrator
City of Spring Park - Feasibility Report FR-9
FEASIBILITY REPORT
8. PROJECTED SCHEDULE
April 2021 Order Phase 2 Improvements
Order Preparation of Plans and Specifications
Approve Phase 2 Design Contract
April 2021 Approve Final Feasibility Report
Set Date for Open House
May 2021 Open House
June 2021 Minnehaha Creek Watershed Review
June 2021 Agreements with HCRRA for ROW and Bridge
Improvements
July 2021 Order Advertisement for Bids
July 2021 Open Bids
Award Contract
September 2021 Begin Construction
Bridge 8-10 week Fabrication time frame
November 2021 Complete Construction
Assess Project
9. PROJECT FEASIBILITY AND RECOMMENDATION
The project as proposed is technically and financially feasible, cost effective, and
will result in a benefit to the properties proposed to be assessed. It is
recommended that the Council accept this report, hold the public hearing, and
order the improvements.
City of Spring Park - Feasibility Report FR-10
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