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5/17/2021 - City Council - Work Session - Minutes CITY OF SPRING PARK WORK SESSION MINUTES MAY 17, 2021 – 6:00 PM SPRING PARK CITY HALL CALL TO ORDER Present: Jerome P. Rockvam, Mark Chase, Jeff Hoffman, Pamela Horton, and Gary Hughes Mayor Rockvam chaired the meeting. Others present: City Administrator Tolsma, City Attorney Tietjen, City Clerk Nelson, Corey Bergman and Mike Nielson with Sambatek, Inc., PeopleService Chris McMillan, Rick Gorra, Mike Mason 6:00 – Black Lake Road Preliminary Feasibility Report Bergman introduced Mike Nielson, it is his first day with Sambatek and will be the City’s primary con-tact for engineering moving forward. Nielson stated he has over 30 years of engineering experience and understands the residents are the most important people on the project. Bergman reviewed the preliminary feasibility report and cost estimate for the Black Lake Road street and utility improvements. The proposed project will include reconstruction of Black Lake Road from Shoreline Drive to 2494 Black Lake Road. He discussed the utility improvements using pipe bursting. He discussed the characteristics and proposed improvements of the sanitary sewer and water main, the street construction, and storm drainage. He reviewed the impact of proposed improvements and estimated project costs and funding. Discussion was had on curb options, hydrants, road width, and slip lining. Discussion was had on the diameter of the water and sewer lines. Bergman stated it would be a 4” water line and 10” sewer line. Project timeline was discussed and inconvenience to the resi-dents. Some discussion was had on the power lines and catch basins. Construction timetable, open house and assessments were discussed. Further discussion was had on the width of the road. 6:26 – Interim Use Permit Inspections Discussion Item will be discussed next month as Scott Qualee is not present. 6:27 – Public Works Discussion Tolsma reviewed a staff memo regarding the public works discussion and options. He reviewed the four options moving forward. Option 1 would be to renew PeopleService contract with a five-year term. Option 2 would be to take no action and the current agreement with PeopleService would auto-matically renew for a one-year increment. Option 3 would be alternate public works but in discussions with the City of Mound Tolsma received a rough estimate of approximately $20,000 higher than the Orono proposal. Option 4 would be to reconsider the Orono proposal. Hoffman inquired to additional information on funding the difference if the City went with Orono. Tolsma stated the funding mechanism is 20 percent general, 40 percent water, and 40 percent sewer. He misspoke at the last meeting stating it was 30, 30, 30. He stated the vast majority, 80 percent, is coming out of the utility enterprise funds (funds received from utility revenue). The general fund comes from tax dollars. Tolsma stated three years ago we implemented a three-year increase based upon auditor’s recommendation and keeping up with expenditures. Tolsma stated the biggest variable Work Session Proceedings May 17, 2021 Page 2 going into our current financial outlook is the fact that the grant funding is going to have a significant impact. The City is in a stronger financial position and feels which ever option we go with we would not have to make an adjustment in the first year and a small increase after that (one percent or percent and a half) if the City went with Orono. Tolsma stated Orono would also be willing to revisit the con-tract after a year and look at actual expenditures and possibly adjusting the contract. In discussions with Orono City Administrator, their position was to start high and not subsidize the City of Spring Park, but they also do not want to be gouging us either. 6:39 – Miscellaneous Rockvam inquired to allowing boat storage and boat sales in R2 and feels it has gone from bad to worse even after passing the ordinance. Tolsma stated the one on Sunset was in compliance but then everything crept back in. It was discussed at the most recent staff meeting and we are working on it. Hoffman asked for an update on the Sunset landing. Tietjen updated council on the landing and stated she has had some back and forth with the property owners’ attorney. They could enter a licensed en-croachment agreement, with Council approval, with the idea that the structure could encroach into the planned right of way but if the structure is damaged or burnt down it would have to build in compli-ance without the encroachment. It would protect the City putting documentation in place and would be recorded so any future owner would have notice. Tietjen stated the agreement would allow the cur-rent structure to remain with protections in place for the City. The agreement will be brought forward to council at a future meeting. Discussions were had on the retaining wall near the water on the prop-erty and updating the access. 6:55 – Adjourn There being no further discussion, Hoffman motioned, being seconded by Horton to adjourn the meet-ing.