8/16/2021 - City Council - Regular - AgendasSPRING PARK
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CITY OF SPRING PARK
CITY COUNCIL AGENDA
AUGUST 16, 2021 - 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ADOPT MEETING AGENDA
4. ADOPT CONSENT AGENDA*
a. Approve Regular City Council Meeting Minutes from August 2, 2021
b. Shane Wiskus Day Proclamation
5. PUBLIC FORUM**
6. PRESENTATIONS & GUEST SPEAKERS
7. PUBLIC HEARINGS
8. PETITIONS, REQUESTS, & APPLICATIONS
9. ORDINANCES & RESOLUTIONS
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council
b. City Staff
i. Accept Resignation of City Clerk Jennifer Nelson
ii. Interim Employment Offer to Jamie Hoffman
c. Contract Staff
i. Consideration of West Arm West Street Reconstruction Contract
11. NEW BUSINESS & COMMUNICATIONS
12. C:LAIMS FOR PAYMENT
a. August 16, 2021 Claims
b. West Arm Road West Utilities Project Pay Application #4
13. UPCOMING MEETINGS & TRAINING
a. August 25 - LMCD Work Session with Regular Meeting to Follow - 6:00 PM
b. September 7 (Tuesday) - City Council Regular Meeting - 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. Mound Fire Department - July Report
15. ADJOURNMENT
* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion.
The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a
Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for
Council discussion and action.
** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their
statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the
exception of referral to staff for future report.
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SPRING PARK
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1. CALL TO ORDER
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 2, 2021 — 7:00 PM
SPRING PARK CITY HALL
The following Council Members were present: Jerome P. Rockvam, Mark Chase, Jeff Hoffman, Pamela
Horton, and Gary Hughes. No Council Members were absent. Mayor Rockvam chaired the meeting.
Others present: City Engineer Nielson, Rick Gorra, Mike Mason, Randy Bickmann, Gene and Wendy
Shavlick, Bob Rich
2. PLEDGE OF ALLEGIANCE
Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
Council Member Hughes motioned, being seconded by Council Member Horton to approve the agenda as
presented. On vote being taken, the motion was unanimously approved.
4. ADOPT CONSENT AGENDA
Council Member Horton motioned, being seconded by Council Member Chase to:
a. Approve Regular City Council Meeting Minutes from July 6, 2021
b. Approve Special Event Permit No. 21-08 SP EV for RES Pyro at Lord Fletcher's Restaurant,
with conditions.
On vote being taken, the motion was unanimously approved.
5. PUBLIC FORUM
Mason inquired to VRBO inspections and Tolsma updated council on where the city is at in the process.
Mason also inquired to the impact of the Public Works Services contract with the City of Orono has on
the budget and Tolsma stated information would be available at the end of the first year.
Randy Bickmann inquired about a few claims for payment and the sod for West Arm Road. Discussion
was had on the process of correcting the landscaping after the West Arm Road project. Gene Shavlick and
Bob Rich also commented on the issue.
6. PRESENTATIONS & GUEST SPEAKERS - none
7. PUBLIC HEARINGS - none
Council Proceedings
August 2, 2021
Page 2
8. PETITIONS, REQUESTS, & APPLICATIONS - none
9. ORDINANCES & RESOLUTIONS - none
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council
Hughes updated council on the Yacht Club application with the LMCD and discussion was had. Chase
updated council on the Police Commission meeting.
b. City Staff
Water restrictions were discussed, there are no plans to restrict water at this time.
c. Contract Staff
i. Consideration of West Arm West Street Reconstruction Bid
Neilson reported on the results of the West Arm West Street and Stormwater Improvements Recon-
struction bid opening. He stated only one bid was received at about $162,000 over the engineers esti-
mate. Low bid was from Bituminous Roadways. Neilson reviewed discussions with Bituminous Road-
ways on the elevated cost from the engineer estimate. Proposed reductions of the contractors' costs were
reviewed. Council consensus was to have Neilson will bring back a change order with bid price reduc-
tions. Completion date and further details of the project were discussed.
11. NEW BUSINESS & COMMUNICATIONS - none
12. CLAIMS FOR PAYMENT
a. August 2, 2021 Claims
Council Member Hoffman motioned, being seconded by Council Member Horton to approve claims for pay-
ments that have been submitted. On vote being taken, the motion was unanimously approved.
13. UPCOMING MEETINGS & TRAINING
a. August 11 - Planning Commission - 6:00 PM
b. August 11 - LMCD Work Session with Regular Meeting to Follow - 6:00 PM
c. August 12 - LMCC - 7:00 PM
d. August 16 - City Council Work Session - 6:00 PM
e. August 16 - City Council Regular Meeting - 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY) - none
15. ADJOURNMENT
Council Proceedings
August 2, 2021
Page 3
There being no further discussion, Hoffman motioned, being seconded by Horton to adjourn the meeting
at 7:58 p.m. On vote being taken, the motion was unanimously approved.
Jennifer Nelson, City Clerk
Dan Tolsma, City Administrator
Citp of bprtnq Park Prodamatton
U)JE)(ER(E016, American Artistic Gymnast Shane Wiskus was born on October 1, 1998 to Tammy and Mike Wiskus and resides in
Spring Park; and
VA)C R(E016, Shane's mother signed him up for gymnastics classes to burn off his abundant energy and he began competing three
years later at age seven; and
IDMIRVIO, Wiskus continued to grow as a gymnast, demonstrating incredible skills and drive; and
WMI RCUP, Wiskus competed at his first elite -level National Championships in 2014 and won his first national all-around title in
2016; and
ViD(ERVIO, Shane is a three -time NCAA Champion, represented the United States at the 2019 World Championships, and
represented the United States at the 2020 Summer Olympics in Tokyo; and
Wj1)(EA(ER*, in 2021, he was named the top collegiate male gymnast in the United States of America, receiving the Nissan -Emery
Award; and
VJb(ERV1*, the City of Spring Park, along with those throughout the state of Minnesota, across our nation, and around the world
celebrate Shane Wiskus and thank him for inspiring us all.
_0®U), Tj (e R(E_j0R(E, I, Jerome P. Rockvam, Mayor of Spring Park, do hereby proclaim Wednesday, August 1 Ph, 2021 to be:
Shane Wiskus Day
in the City of Spring Park
RE
Jerome P. "Jerry" Rockvam, Mayor
d
July 29, 2021
Dear Dan and City Council Members,
I am writing to inform you I will be leaving the City of Spring Park. I regret my time here was
so short, but I will be moving up North to the Bemidji area to be closer to family and fulfill my
dream of living on a lake.
I have enjoyed working for the City of Spring Park and am extremely grateful for the opportunity
you have given me. My last day will be September 3`d, or two weeks after securing employment.
I will do everything possible to wrap up the projects I have started. Please let me know if there is
anything else I can do to make the transition as easy as possible.
Sincerely,
Jennifer elson
City of Spring Park
Jamie Hoffman Six -Month Interim Employment Offer
Wage:
An hourly wage of $29.00 will be paid to the employee. After an initial six-month period the Council will
review the work performance of the employee and the position needs of the City to make a determination of
whether or not to change to status of the position to full-time permanent. If the Council determines to change
the status of the position from interim to permanent, the hourly wage will be increased to be $32.00. Addi-
tionally, the accumulated difference between the initial interim rate and the full-time permanent rate shall
be retroactively paid to the employee at this time.
Flex 77nw:
The employee will be credited with 25 hours of flex time upon starting employment. The employee will be
able to use this flex time for any purpose, and in any manner they choose, so long as it is consistent with the
City's employee manual. The employee will also begin accruing flex time at the rate of 7.33 hours per pay
period as established in the City's employee manual. If the employee regularly works less than 40 hours per
week the rate of accumulation shall be prorated.
Health Insurance:
The City will pay the full monthly premium amount for single coverage or 75% of family coverage for en-
rollment in the HealthPartners $2,400 HSA Gold Plan upon starting employment. Additionally, the City will
provide a prorated contribution of $800 (33% of the annual amount) to the employee's HSA account.
Long-term Disability Insurance:
The City will pay the annual premium amount to enroll the employee in a long-term disability insurance
plan.
Life Insurance.
The City will pay the annual premium amount to enroll the employee in a $10,000 life insurance plan.
StartDate:
September 11 or as soon as practicable thereafter.
Accepted: Date:_��
c-, ""
Sambatek
July 29, 2021
Honorable Mayor and Members of the City Council
City of Spring Park
Engineering I Surveying I Planning I Environmental
Subject: City of Spring Park
2021 West Arm Road West Street and Storm Sewer Improvements
Sambatek #22635
Honorable Mayor and Council Members:
Bids were opened on Thursday, July 29th at 11:OOam. One bid was received from Bituminous Roadways, Inc. We
have reviewed the unit bid prices submitted by Bituminous Roadway's for mathematical accuracy and it is our
recommendation that a contract be awarded to Bituminous Roadways, Inc in the amount of $627,732.79
If you have any questions or need additional information, please contact me at 763-307-4812 or
mnietson(o)sambatek.com.
Sincerely,
MichaelJ Nielson, PE
City Engineer
CHANGE ORDER NO. 1
FOR
CITY OF SPRING PARK
2021 WEST ARM ROAD WEST STREET AND STORM SEWER IMPROVEMENTS
Sambatek #22635
August 10, 2021
The Contract Documents will be modified as indicated below:
SUMMARY
Remove the Select Granular section of all proposed roadways. Remove Subsoiling item. Adjust price
for 48" Drainage Structure.
ITEM NO.
DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
AMOUNT
1
EXCAVATION -COMMON
CY
-1650
$32.50
-$53,625.00
2
SELECT GRANULAR
EMBANKMENT (CV)
CY
-1250
$27.00
-$33,750.00
3
CONSTRUCT DRAINAGE
STRUCTURE DESIGN 48-4020
LF
-18.9
$1702.00
-$32,167.80
4
CONSTRUCT DRAINAGE
STRUCTURE DESIGN 48-4020
LF
18.9
$1440.00
$27,216.00
5
SUBSOILING
ACRE
-0.5
$30,204.00
-$15,102.00
TOTAL
-$107,428.80
Original Contract Amount: $627,732.79
Change Order NO. 1 Increase/Decrease:-$107,428.80
Amended Contract Amount: $520,303.99
It is understood and mutually agreed that the Contractor shall proceed with the performance of any
changes in the work so ordered by the Engineer at unit bid prices or at prices identified on this change
order. Contractor shall not proceed with this work or sign this change order until they understand the
direction given and agrees with the method of payment.
City of Spring Park
Title
Date
Contractor
By
Title
Date
2021 WEST ARM WEST STREET AND STORM SEWER IMPROVEMENTS
BID TABULATION - ADDENDUM 1
ENGINEER'S ESTIMATE
BITUMINOUS ROADWAYS
ITEM NO.
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
DELTA
1
MOBILIZATION
LS
1
$ 25,000.00
$ 25,000.00
$ 67,500.00
$ 67,500.00
$ 42,500.00
2
CLEARING
ACRE
0.13
$ 7,500.00
$ 975.00
$ 93,332.00
$ 12,133.16
$ 11,158.16
3
GRUBBING
ACRE
0.13
$ 7,500.00
$ 975.00
$ 32,941.00
$ 4,282.33
$ 3,307.33
4
ICLEARING
TREE
1 1
$ 250.00
$ 250.00
$ 824.00
$ 824.00
$ 574.00
5
GRUBBING
TREE
1
$ 150.00
$ 150.00
$ 275.00
$ 275.00
$ 125.00
6
REMOVE BOLLARDS
EA
5
$ 250.00
$ 1,250.00
$ 202.00
$ 1,010.00
$ (240.00)
7
REMOVE DRAINAGE STRUCTURE
EA
1
$ 600.00
$ 600.00
$ 1,257.00
$ 1,257.00
$ 657.00
8
SALVAGE HYDRANT AND VALVE
EA
1
$ 2,000.00
$ 2,000.00
$ 933.00
$ 933.00
$ (1,067.00)
9
SALVAGE BOULDER
EA
5
$ 230.00
$ 1,150.00
$ 202.00
$ 1,010.00
$ (140.00)
10
SALVAGE SIGN TYPE C
EA
11
$ 75.00
$ 825.00
$ 38.50
$ 423.50
$ (401.50)
11
SALVAGE MAIL BOX SUPPORT
EA
11
$ 60.00
$ 660.00
$ 55.00
$ 605.00
$ (55.00)
12
SAWING CONCRETE PAVEMENT (FULL DEPTH)
LF
20
$ 6.00
$ 120.00
$ 5.20
$ 104.00
$ (16.00)
13
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
LF
370
$ 3.00
$ 1,110.00
$ 1.90
$ 703.00
$ (407.00)
14
REMOVE PIPE CULVERT
LF
40
$ 15.00
$ 600.00
$ 15.50
$ 620.00
$ 20.00
15
REMOVE CURB AND GUTTER
LF
470
$ 5.00
$ 2,350.00
$ 10.00
$ 4,700.00
$ 2,350.00
16
SALVAGE FENCE
LF
10
$ 30.00
$ 300.00
$ 28.00
$ 280.00
$ (20.00)
17
SALVAGE CHAIN LINK FENCE
LF
25
$ 9.00
$ 225.00
$ 28.00
$ 700.00
$ 475.00
18
REMOVE BITUMINOUS PAVEMENT
SY
3270
$ 5.00
$ 16,350.00
$ 5.00
$ 16,350.00
$
19
REMOVE CONCRETE WALK
SF
300
$ 1.50
$ 450.00
$ 2.00
$ 600.00
$ 150.00
20
SALVAGE RANDOM RIPRAP
CY
2
$ 500.00
$ 1,000.00
$ 70.50
$ 141.00
$ (859.00)
21
GEOTEXTILE FABRIC TYPE 5
SY
3000
$ 2.00
$ 6,000.00
$ 3.80
$ 11,400.00
$ 5,400.00
22
DEWATERING
LS
1
$ 15,000.00
$ 15,000.00
$ 1,800.00
$ 1,800.00
$ (13,200.00)
23
EXCAVATION - COMMON
CY
2800
$ 17.50
$ 49,000.00
$ 32.50
$ 91,000.00
24
SELECT GRANULAR EMBANKMENT (CV)
CY
1250
$ 25.00
$ 31,250.00
$ 27.00
$ 33,750.00
$ 2,500.00
25
SUBGRADE PREPARATION
RDST
14
$ 275.00
$ 3,850.00
$ 320.00
$ 4,480.00
$ 630.00
26
STREET SWEEPER (WITH PICKUP BROOM)
HR
10
$ 180.00
$ 1,800.00
$ 181.00
$ 1,810.00
$ 10.00
27
AGGREGATE BASE (CV) CLASS 5
CY
950
$ 35.00
$ 33,250.00
$ 40.50
$ 38,475.00
$ 5,225.00
28
TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)
TON
310
$ 70.00
$ 21,700.00
$ 86.00
$ 26,660.00
$ 4,960.00
29
TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C)
TON
370
$ 65.00
$ 24,050.00
$ 86.00
$ 31,820.00
$ 7,770.00
30
18" SPAN RC PIPE APRON
EA
2
$ 2,000.00
$ 4,000.00
$ 2,330.00
$ 4,660.00
$ 660.00
31
18" SPAN RC SAFETY APRON
EA
2
$ 1,300.00
$ 2,600.00
$ 2,000.00
$ 4,000.00
$ 1,400.00
32
18" SPAN RC PIPE -ARCH CULV CL IIA
LF
292
$ 120.00
$ 35,040.00
$ 120.00
$ 35,040.00
$ -
33
4" PERF TP PIPE DRAIN
LF
60
$ 10.00
$ 600.00
$ 42.00
$ 2,520.00
$ 1,920.00
34
12" RC PIPE SEWER DESIGN 3006 CLASS V
LF
36
$ 70.00
$ 2,520.00
$ 78.00
$ 2,808.00
$ 288.00
35
15" RC PIPE SEWER DESIGN 3006 CLASS V
LF
33
$ 75.00
$ 2,475.00
$ 85.50
$ 2,821.50
$ 346.50
36
CONNECT TO EXISTING STORM SEWER
EA
1
$ 1,500.00
$ 1,500.00
$ 1,400.00
$ 1,400.00
$ (100.00)
37
INSTALL HYDRANT AND VALVE
EA
1
$ 6'000.00
$ 6,000.00
$ 3,600.00
$ 3,600.00
$ (2,400.00)
38
ADJUST GATE VALVE AND BOX
EA
3
$ 550.00
$ 1,650.00
$ 359.00
$ 1,077.00 1
$ (573.00)
BID TAB 1 SAMBATEK #22635
ITEM NO.
ITEM DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
AMOUNT
UNIT PRICE
AMOUNT
DELTA
39
CASTING ASSEMBLY
EA
9
$ 900.00
$ 8,100.00
$ 1,031.00
$ 9,279.00
$ 1,179.00
40
ADJUST FRAME AND RING CASTING
EA
13
$ 700.00
$ 9,100.00
$ 909.00
$ 11,817.00
$ 2,717.00
41
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020
LF
18.9
$ 575.00
$ 10,867.50
$ 1,702.00
$ 32,167.80
$ 21,300.30
42
CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020
LF
7.1
$ 650.00
$ 4,615.00
$ 1,200.00
$ 8,520.00
$ 3,905.00
43
CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL
LF
5.0
$ 475.00
$ 2,375.00
$ 1,125.00
$ 5,625.00
$ 3,250.00
44
GEOTEXTILE FILTER TYPE 3
SY
104
$ 4.00
$ 416.00
$ 6.00
$ 624.00
$ 208.00
45
RANDOM RIPRAP CLASS III
CY
25.4
$ 100.00
$ 2,540.00
$ 165.00
$ 4,191.00
$ 1,651.00
46
INSTALL RANDOM RIPRAP
CY
2
$ 500.00
$ 1,000.00
$ 110.00
$ 220.00
$ (780.00)
47
6" CONCRETE WALK
SF
200
$ 9.00
$ 1,800.00
$ 18.00
$ 3,600.00
$ 1,800.00
48
CONCRETE CURB AND GUTTER DESIGN B612
LF
2500
$ 25.00
$ 62,500.00
$ 20.50
$ 51,250.00
$ (11,250.00)
49
7" CONCRETE DRIVEWAY PAVEMENT
SY
260
$ 85.00
$ 22,100.00
$ 96.50
$ 25,090.00
$ 2,990.00
50
TRUNCATED DOMES
SF
40
$ 50.00
$ 2,000.00
$ 56.50
$ 2,260.00
$ 260.00
51
BOLLARD
EA
3
$ 1,500.00
$ 4,500.00
$ 384.00
$ 1,152.00
$ (3,348.00)
52
INSTALL MAIL BOX SUPPORT
EA
11
$ 80.00
$ 880.00
$ 165.00
$ 1,815.00
$ 935.00
53
1.5" NON-METALLIC CONDUIT
LF
40
$ 5.00
$ 200.00
$ 5.50
$ 220.00
$ 20.00
54
INSTALL CHAIN LINK FENCE
LF
25
$ 15.00
$ 375.00
$ 110.00
$ 2,750.00
$ 2,375.00
55
TRAFFIC CONTROL
LS
1
$ 5,000.00
$ 5,000.00
$ 1,647.00
$ 1,647.00
$ (3,353.00)
56
FLAGGER
HR
40
$ 100.00
$ 4,000.00
$ 82.50
$ 3,300.00
$ (700.00)
57
INSTALL SIGN TYPE C
EA
11
$ 300.00
$ 3,300.00
$ 192.00
$ 2,112.00
$ (1,188.00)
58
STABILIZED CONSTRUCTION EXIT
LS
1
$ 3,000.00
$ 3,000.00
$ 2,708.00
$ 2,708.00
$ (292.00)
59
ISTORM DRAIN INLET PROTECTION
EA
8
$ 200.00
$ 1,600.00
$ 189.00
$ 1,512.00
$ (88.00)
60
CULVERT END CONTROLS
EA
3
$ 175.00
$ 525.00
$ 275.00
$ 825.00
$ 300.00
61
SILT FENCE, TYPE HI
LF
1500
$ 3.00
$ 4,500.00
$ 3.90
$ 5,850.00
$ 1,350.00
62
FLOTATION SILT CURTAIN TYPE MOVING WATER
LF
100
$ 20.00
$ 2,000.00
$ 33.00
$ 3,300.00
$ 1,300.00
63
SEDIMENT CONTROL LOG TYPE STRAW
LF
500
$ 3.00
$ 1,500.00
$ 4.40
$ 2,200.00
$ 700.00
64
FERTILIZER TYPE 3
LB
100
$ 1.00
$ 100.00
$ 2.20
$ 220.00
$ 120.00
65
SUBSOILING
ACRE
0.5
$ 425.00
$ 212.50
$ 30,204.00
$ 15,102.00
66
SOIL BED PREP
ACRE
0.5
$ 240.00
$ 120.00
$ 1,647.00
$ 823.50
$ 703.50
67
SEEDING
ACRE
0.5
$ 400.00
$ 200.00
$ 1,647.00
$ 823.50
$ 623.50
68
SEED MIXTURE 35-221
LB
20
$ 30.00
$ 600.00
$ 27.50
$ 550.00
$ (50.00)
69
EROSION CONTROL BLANKETS CATEGORY 3N
SY
1000
$ 2.00
$ 2,000.00
$ 3.30
$ 3,300.00
$ 1,300.00
70
HYDRAULIC REINFORCED FIBER MATRIX
LB
1950
$ 1.50
$ 2,925.00
$ 3.30
$ 6,435.00
$ 3,510.00
71
MULCH TYPE 3
TON
1
$ 275.00
$ 275.00
$ 384.00
$ 384.00
$ 109.00
72
DISK ANCHORING
ACRE
0.5
$ 110.00
$ 55.00
$ 1,098.00
$ 549.00
$ 494.00
73
WEED SPRAYING
ACRE
0.25
$ 260.00
$ 65.00
$ 549.00
$ 137.25
$ 72.25
74
WEED SPRAY MIXTURE
GALLON
0.25
$ 225.00
$ 56.25
$ 165.00
$ 41.25
$ (15.00)
75
4" DOUBLE SOLID LINE PAINT GROUND IN (WR)
LF
200
$ 5.00
$ 1,000.00
$ 8.80
$ 1,760.00
$ 760.00
TOTAL
$ 465,027.25
$ 627,732.79
$ 162,705.54
BID TAB 2 SAMBATEK #22635
City of Spring Park
Staff Payroll 08/15/21
EFT Payments
1)6
Check # Employee/Council Name Check Amount Check Date
5799
Famiok, Sharon L.
Nelson, Jennifer J. _ _
Tolsma, Daniel J.
Sub Total
Chase, Mark
$1,483.39
8/13/2021
5800
$1,485.09
8/13/2021
5801
$3,071.67
8/13/2021
$6,040.15
Hoffman, Jeff ___--
Horton, Pam
Hughes, Gary
Rockvam, Jerry
Sub Total
$0.00
Electronic Misc. Disbursements
EFT#30706
PERA Employer Payroll Payment for 8/15/21
$1,154.89 8/16/2021
EFT#30705
FICA Em to ee/Em to er Payroll Withholding Taxes for 8/15/21
$1,952.14 8/16/2021
EFT#30700
Ma .21' PSN Monthly Service Charge
$139.95
5/4/2021
EFT#30701
Jun.21' PSN Monthly Service Charge
$139.95
6/4/2021
EFT#30703
Au .21' PSN Monthly Service Charge
$139.95
8/3/2021
EFT#30707
Jul.21' Wells Faro Client Anal is Bank Charge
$114.19
8/11/2021
Sub Total
$3,641.07
Claims: Ck#032450-Ck#
TOTALS
$9,681.22
EJCDC
ENGINEERS JOINT CONTRACT
DOCUMENTS COMMITTEE_
To City of Spring Park
Project 2020 WARW Sanitary& WmerTmprovements
Contractor's ADnlicati
non Dezember 1.2020 - January 31, 2021
From (Contractor):
Goislinger dt Sanr, LLC
Conlmcl.
n for Payment No. 1 4 -
Application Dme: February25,2021
Via(Enginaer): Snmlmtdc, Inc
I Owner's Contrxt No.: I Conuactor's Project No.: I Engineers Proiect No,: 21815 1
Application For Payment
Approved Clun ne Orders
Number
Addjtiom
Deductions
I
SI,W0,U0
2
58,936,23
TOTALS
NET CHANGE BY
CHANGE ORDERS
S9,836.23
Contrxtor's Certifieatien
The undersigned Contractor corblies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract
have been applied on accoant to discharge Contractors legitimate obligations incurred in connection
with the Work covered by prior Applications for Payment;
(2) Title to all Work, materials and equipment incotpdrated in sold Work, Or olhcrwisn listed in or
covered by this Appl iunion for Payment, will pass to Owner at time of poyme al free mid cleor of al(
lAnns, security interests, and mactimbnnces (except much as are cc vemd by a bond acceptable to Owner
indemnifying Owner against any such Liens, sexurily, interest, or encumbrances); and
(3) All Cie Work covered by this Application for Payment is in accordance with the Contract Documents
and is not defective.
S' 77- _-Z (
i. ORIGINAL CONTRACT PRICE..._..�.._.-._._._._._...._.__.._._ S
$907,S22.00
Net change by Clantte Orders..._.__._. ......... ...... _..._._._._,. S
$9.83633
I. Crrreat Comtmet Price (Line 1 • 2)__.__._..__._...._..._...,._._._.__ S
$917,358.23
L TOTAL COMPLETLrD AND STORED TO DATE
(Column F total on Progress Fslittates).._..._.�._.._._,_.,.,........, S
5814815,89
i. RETAINACF-:
n, 15< X Work Completed..._,„, S
58,108.16
It. #400 X Stored Material_._._._ S
e. Total Rominage (Lime S,a +Lire S.b).„_...,._..._........,. S
$3.101.16
i. AMOUNT ELIGIBLE TO DATE (Line 4 • Line for A.,_,,.._,.._._._.. S
P. LESS PREVIOUS PAYMENTS (Lice 6 from prier Application)_..._ S
$929,961.73
5829,961,50
50
L AMOUNT DUE THIS APPLICATION._.._�._........„_._,_.„.... _.... S
S42,04&23
i. BALANCE TO FINISH, PLUS RET'ATNACE
(Coinnm G total on Preerns Esllmares+ Lime Sc S
Paymentof. S $42,046.23
e8or other -am -PI liana em aunt)
is recawnended by:
(Engineer) ^/ 2 (Date)
payment of: S I �' O g ,! 4 J
(Line 8 or other - mach exploration of the dher amount)
is approved by:
Appro,red by:
(Owner)
(Date)
Funding or Financing Entity(ifepplitable) (Date)
FlCDOM C-620 Contractors Application for Payment
e02013National Societyofl4olmional Fnpricenbr UCDC. All rights reserved.
Page I of I
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P6Fe 2 of2
2021 MOUND FIRE DEPARTMENT ACTIVITY REPORT MONTH: July
Emergency Response and Firefighter Hours Detail
2021
2020
Month Firefighter YTD YTD
Month Firefighter YTD YTD
city Call Type
Calls
Hours
Calls
Hours
Calls
Hours
Calls
Hours
MOUND Fire
Rescue
Duty Officer
8
29
1
151
474
1
66
129
10
1324
2242
11
18
19
8
346
293
10
60
121
15
1189
1895
18
MINNETRISTA Fire
Rescue
Duty Officer
3
13
0
56
207
0
18
41
3
420
725
3
2
8
2
45
144
2
26
37
5
577
698
5
SHOREWOOD Fire
Rescue
Duty Officer
1
0
0
23
0
0
2
1
1
41
18
1
0
2
0
0
39
0
2
4
0
28
68
0
SPRING PARK Fire
Rescue
Duty Offier
3
11
0
111
167
0
13
62
0
596
1152
0
1
9
1
28
159
1
22
45
2
470
825
2
MUTUAL AID Fire
Rescue
2
0
74
0
9
0
327
0
3
0
79
0
14
3
431
58
Weather, Special
STAND BY Event, Etc.
0
0LoI
0I
0
0
0
0
Total Activity All Cities
Fire
17
415
108
2708
13
294
119
3,009
Rescue
53
848
233
4137
34
595
188
3562
Duty Officer
1
1
14
15
6
6
19
20
Stand By
0
0
0
0
0
0
0
0
TOTAL
71
1264
355
6860
53
895
326
6591
Monthly Activity by Call Category 2021
COMMERCIAL
2
1
RESIDENTIAL
56
45
OTHER (OUTSIDE/ROADWAY/LAKE/OPEN AREA/MISC)
13
7
SERVICE CALLS (Smoke/CO Detectors)
0
3
LEGITIMATE FIRE ALARMS
1
0
FALSE FIRE ALARMS
2
1
MUTUAL AID AND TRAINING/DRILL SUMMARY
2021
2020
Category
Month
YTD
Month YTD
MUTUAL AID CALLS RECEIVED
1
4
0
3
MUTUAL AID CALLS GIVEN
2
9
3
17
TRAINING/DRILL HOURS
1
848.
2 4
306
Mound Fire Department
Incident Reports - Spring Park
July, 2021
FIRE
NO.
DATE
CITY
ADDRESS
FIRE/
RESCUE
DESCRIPTION
ACTION TAKEN
FF
HOURS
291
44380
Spring Park
West Arm Bay
Fire
Fire - Boat
Extinguished
36
299
44382
SpringPark
3822 Northern Road
Fire
Fire - Structure
Extinguished
58
300
7/5/2021
Spring Park
4658 Shoreline Drive
Fire
Haz Cond - Wires Down
Secured Area
17
Total Fire Calls
3
Total Fire Hours
111
289
7/2/2021
Spring Park
4523 Shoreline Drive
Rescue
EMS
Transported
15
303
7/6/2021
Spring Park
4501 Shoreline Drive, #11
Rescue
EMS
Cancelled upon arrival by OPD
16
304
7/8/2021
Spring Park
4244 Shoreline Drive
Rescue
EMS
Transported
10
312
7/13/2021
Spring Park
4523 Shoreline Drive
Rescue
EMS
Unknown Transport
13
318
7/16/2021
Spring Park
4559 Shoreline Drive, #211
Rescue
EMS
Transported
16
330
7/19/2021
Spring Park
4601 Shoreline Drive
Rescue
EMS
Cancelled by OPD
36
332
7/20/2021
Spring Park
4523 Shoreline Drive, #208
Rescue
EMS
Unknown Transport
13
338
7/24/2021
Spring Park
4501 Shoreline Drive
Rescue
EMS
Transported
12
341
7/25/2021
Spring Park
4601 Shoreline Drive, #104
Rescue
EMS
Assist
10
344
7/27/2021
Spring Park
4100 Spring Street, #404
Rescue
EMS
Cancelled Enroute by OPD
15
354
7/31/2021
Spring Park
4658 Shoreline Drive
Rescue
EMS
Unknown Transport
11
Total Rescue Calls 11
Total Rescue Hours 167
TOTAL FIRE, RESCUE & DUTY OFFICER CALLS 7F TOTAL FIRE, RESCUE & DUTY OFFICER HOURS 278
Mound Fire Department
City of Spring Park
January through July, 2021
Fire Alarm / False Alarm Report
Fire
No
Date
Address
Alarm Ty e
Activity or Action Taken
False
Alarm
Pre -
ventable
Fire
Smoke
CO
55
2/15/2021
4527 Shoreline Drive
x
Cancelled by OPD
Y
Y
57
2/16/2021
4527 Shoreline Drive
x
Investigated - Alarm Malfunctioning
Y
N
58
2/16/2021
4527 Shoreline Drive
x
Investigated - Alarm Malfunctioning
Y
Y
89
3/612021
2400 Interlachen Road
x
Set off by construction
Y
Y
133
4/5/20201
4559 Shoreline Drive
x
Canceled enroute Alarm Co Working Onsite
Y
Y
158
4/14/2021
4100 Spring Street
x
Found Leak in dry system
N
N
2021 YTD TOTALS
FIRE ALARM
6
False Alarms
5
SMOKE DETECTORI
Legitimate Alarms
1
CO DETECTORI
1 0
1 Preventable
4
TOTAL - ALL ALARMS 6
JAadmin\REPORTS - Fire Incident & Performance\2021 Performance Reports\2021 Fire Alarm - False Alarm Reports by City
Mound Fire Department
Due to Covid-19, Meetings may be held virtually verses in person
in accordance with CDC social distancing guidelines.
Mound Fire Commission
2021 Quarterly Meeting Schedule
Wednesday, January 27, 2021, Virtual Meeting 10:00am-11:00am
Agenda Topics:
• Year End Summary and Report FY 2020
• Financial Reports and General Updates
• Hot Topics and News Items
• Strategic Plan and Organization Staffing
Wednesday, April 21, 2021— Time/Location TBD based on Covid-19
Agenda Topics:
• Annual Report Overview and Discussion
• Hot Topics and News Items
• 2021 Preliminary Budget Discussion
• Long Term Financial Plan 2021— 2030
• Capital Improvement Plan
Wednesday, July 21, 2021, Mound Fire Station 11:00am-1:00pm (lunch provided)
Agenda Topics:
• Long Term Budget Analysis and Forecast
• Capital Improvement Plan, Apparatus Replacement
• 2022 Finances and Budget - Proposed (FINAL DRAFT)
• Hot Topics and News Items
Wednesday, November 17, 2021, Mound Fire Station 11:00am-1:00pm (lunch
provided)
Agenda Topics:
• 2022 MFD Finances and Budget (FINAL)
• Hot Topics and News Items
• Department Challenges and Accomplishments
• Strategic Initiatives and Plan for 2020 and Beyond
Additional meeting if needed
Wednesday, September 22, 2021 11:00 a.m. —1:00 p.m.
• 2022 Finances and Budget (revised if necessary)
j:\admin\fire commission\2021 fire commission\2021 fire commission calendar.docx
Mound Fire Department
Fire Commission Meeting
Wednesday July 21, 2021
11:00 a.m. —1:00 p.m.
AGENDA
1. General Information
• Introductions (as needed)
• Fire Commission Meeting Schedule
• Meeting Agenda and Goals
2. Department Hot Topics and News Items
• Staffing Updates — Retirements, Resignations and New Hires
• Emergency Callout Activity and Hours 2020-2021
3. 2020-21 Financial and Capital Improvement Project Update
• 2020-2021 Year End Fire Fund Reserve Balance
• Grants: FEMA-Assistance to Firefighters 2020 (pending)
• Capital Improvement Plan: Progress Report
4. 2022 MFD Financial Plan and Capital Improvement Project
• Capital Improvement Plans — Overview and Needs Assessment
• 2021 -2024 Financial Plan — CIP, Fund Balance Budget Draw
• 2022 "Proposed" MFD Line Item Budget and Discussion
• 2022 Fire Contract - Formula and Cost Allocation (including Reserve Draw)
• Budget History, Overview, Contributions, Breakdown by City
• 2022 Budget Discussion and Approval
5. 2021-2030 MFD Long Term Budget Analysis and Forecast Project
• A Big Project: "Work in Progress"
6. Other Miscellaneous
• Mound Volunteer Fire Relief Association: Dance Fund Raiser Oct. 9, 2021
• 2020 Fire Commission meeting schedule "Add On Meeting" September 22, 2021
• Fire Prevention Open House @ MFD Station Wednesday October 6, 2021
7. Adjourn
50
45
40 -
35 -
30 -
25
20
15
10
5-
0 --
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Number of Firefighters 2007 to 2021
-.44 n -i 43 43 M-
J:\admin\Administration, Staffing, Organization\Active Information\Staffing Summary 2007-2021
City of Mound
Fire Area Formula
07/12/2021
2019 2020 2021
Land Land Land Prorated
Market Values Market Values Market Values %
MINNETONKA BEACH
0
0
0
0.00%
MINNETRISTA
347,747,800
360,606,800
380,596,300
5.96%
SHOREWOOD
45,852,000
49,010,000
51,968,000
0.80%
SPRING PARK
133,309,100
157,278,100
154,754,100
2.44%
MOUND
586,984,100
679,382,200
707,983,300
10.80%
Population: Met Council
2017 2018 2019 Prorated
Population Population Population %
0
0
0
0.00%
4,159
4,250
4,481
239
239
239
0.46%
1,743
1,694
1,732
3.29%
9,494
9,347
9,447
18.03%
2022
Calculated Actual
Total 2021
% % Diff
0.00%1
0.00%1
0.00%
26.81%
26.50%
0.31%
2.11 %
2.02%
0.09%
13.75%
13.55%
0.20%
57.33%
57.93%
-0.60%
Total:
1,113,893,000 1,246,277,100 1,295,301,700 20.0079/6 1
15,6351 15,530 15,899 30.00%
—joo00-/.j
100.00%1
0.00%
Percentage
I1
1 1 30.00%
100.00%
2019 2020 2021
Building Building Building Prorated
Market Values Market Values Market Values %
MINNETONKA BEACH
0
0.00
MINNETRISTA
448,799,500
468,406,400
486,182,700
9.03%
SHOREWOOD
30,056,000
31,194,000
32,413,000
0.60%
SPRING PARK
177,768,000
180,661,000
189,062,000
3.52%
MOUND
830,569,600
877,858,000
911,765,000
16.85%
Total: 1,487,193,100
Percentage
1
2018 2019 2020 Prorated
Hours Hours Hours %
0.00%
1,685
1,320
2,228
3.60%
30
67
260
0.25%
2,311
1,906
2,329
4.50%
5,529
5,109
6,294
11.65%
Calculated Actual
Total 2020
$ $ Diff
0
0
0
335,329
322,204
13,125
26,391
24,560
1,831
171,980
164,749
7,231
717,061
704,349
12,712
,619,422,7001 30.00% 9,555[ 8,4021 11,111 20—.O-O-'/-,l 1 1,250,7601 1,215,8621 34,898
30.00% 20.009/6100.00%
J:\admin\Financial, Budgets, Contract, Expenses\Financial 2022 - Budget and Fire Contract\Fire Contract and Calculations\Copy of Copy of 2022-FIRECONTRACT COMBINED Draft 7-12-2021 Noah's Draft Page 1
AREA FIRE SERVICE FUND
RECAP OF COSTS BY CITY
2022
2021
2020
2019
2018
2017
2016
MINNETONKA BEACH
-
-
-
-
98,830
95,740
87,783
MINNETRISTA
335,329
322,204
317,662
309,353
299,091
290,068
280,575
SHOREWOOD
26,391
24,560
25,029
26,828
25,972
25,146
23,835
SPRING PARK
171,980
164,749
158,831
150,624
144,688
140,118
135,080
MOUND
717,061
704,349
684,669
667,347
646,989
628,488
620,272
Total
1.250.760
1,215.862
1 1. 86.191
1,154,152
1,215,570
1,179,560
1.147.545
Percent Increase
2.87%
2.50%
2.78%
-5.05%
3.05%
2.79%
2.06%
7/21 /2021
Mound Fire Department
July 19, 2021
PROPOSED - DRAFT
2022 Budget and Expenses - Breakdown
Catezory/Descrintion
Budget Total 2022
• Operating Expenses
• Pension Contribution — Relief Association
• Building Rental, Lease, Debt Service
Budget Adjustment with $70,900 Reserve Draw
Operating Expenses (from above)
• Salaries for all Staff (all inclusive)
• Operations and Supplies
• Capital Outlay
2022 Budget $ Amount Percent
$1,321,660.00 100%
$900,720.00 68.15%
$138,000.00 10.44%
$282,940.00 21.41 %
$1,250,760.00
$900,720.00 68.15%
$510,560.00 38.63%
$254,360.00 19.25%
$135,800.00 10.27%
Salaries for Staff Information:
• Firefighter Response hours 10,200 per year $10.00 per hour = $102,000.00
• Duty Crew or Duty Officer Pay (in lieu of firefighter response pay) = $27,600.00
• Firefighter in-house Training 2,600 hours per year (a,) $15.00 per drill = $15,600.00
• Firefighter Station Maintenance hours 1,200 per year (cry, $11 per hour = $13,200.00
• Apparatus Heavy Maintenance hours 420 per year (a) $14.00 per hour = $5,880.00
• Fire Officer Pay (refer to separate list for officer pay details) = $38,200.00
• Firefighter meetings, PR events, other hours 1600 per year @, $0 per hour = $0
Madmin\Financial, Budgets, Contract, Expenses\Financial 2022 - Budget and Fire Contract\General Documentation\2022 Budget Summary Expense Analysis 071521 DRAFT
10h
City of Spring Park
Jamie Hoffman Employment Offer
08/16/2021
Employment Status and Wage:
The City of Spring Park (the City) agrees to hire Jamie Hoffman (the Employee) for the position of City Clerk. The Employee
will be a probationary employee during an initial six-month period, as defined by the City of Spring Park Employee Manual,
and will not become a regular full-time employee unless approved by the City Council. The probation period wage will be
$32.00 per hour.
After the initial six-month probationary period the Council will review the work performance of the employee and the
position needs of the City to make a determination of whether or not to change to status of the position to regular full-time.
If the Council determines to change the status of the position from probationary to regular full-time, the hourly wage will
be increased to be $35.00. Additionally, the accumulated difference between the initial probationary rate and the regular
full-time rate shall be retroactively paid to the employee at this time. The employee will stay at $35.00 per hour for the
remainder of 2022. The employee's 2023 wage will be determined by the Council as they review the employee's performance
again in late 2022 as part of the 2023 budget planning process.
Flex Time:
The employee will be credited with 25 hours of flex time upon starting employment. The employee will be able to use this
flex time for any purpose, and in any manner they choose, so long as it is consistent with the City's employee manual. The
employee will also begin accruing flex time at the rate of 7.33 hours per pay period as established in the City's employee
manual.
Health Insurance:
The City will pay the full monthly premium amount for single coverage or 75% of family coverage for enrollment in the
HealthPartners $2,400 HSA Gold Plan upon starting employment. Additionally, the City will provide a prorated contribu-
tion of $200 per month to the employee's HSA account for the duration of their probationary period employment. 2022
health insurance benefits are yet to be determined, but the employee will receive the same coverage and benefits options as
the City's other staff.
Long-term Disability Insurance:
The City will pay the annual premium amount to enroll the employee in a long-term disability insurance plan.
Life Insurance:
The City will pay the annual premium amount to enroll the employee in a $10,000 life insurance plan.
Start Date:
September 1" or as soon as practicable thereafter.
Accepted: Date: / /