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2015 - Minutes & AgendasOn L • • Yi 1. OATH OF OFFICE 2. CALL TO ORDER 3. ROLL CALL 4. INTRODUCTIONS 5. PLEDGE OF ALLEGIANCE 6. ADOPT AGENDA 7. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from 8. PUBLIC FORUM 9. PRESENTATIONS & GUEST SPEAKERS 10. PETITIONS. REQUESTS & APPLICATIONS CITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 5, 2015 — 7:30 PM SPRING PARK CITY HALL December 15, 2014 11.ORDINANCES & RESOLUTIONS a. Resolution 15-01: Naming Official Depositories b. Resolution 15-02: Establishing Order of Business and A Time For Regular Council Meetings and Monthly Study Sessions c. Resolution 15-03: Council Appointments d. Resolution 15-04: Dates of Meetings, Holidays, and Office Hours e. Resolution 15-05: Adoption of The Hennepin County All -Hazard Mitigation Plan f. Resolution 15-06: 2014 Fees For Licenses, Permits, and Services (Memo Attached) g. Resolution 15-07: Public Utilities Rate Schedule 12. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Utility Superintendent 13. UPCOMING MEETINGS & TRAINING a. January 8 — LMCC — 7:00 PM b. January 14 — Administration Committee — 1:00 PM c. January 14 — Planning Commission — 7:00 PM d. January 14 — LMCD — 7:00 PM e. January 20 (Tuesday) — Regular City Council Meeting — 7:30 PM 14. UNFINISHED BUSINESS 15. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 16. MISCELLANEOUS (Information Only) 17.ADJOURNMENT rillp T"( SPRING PARK On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL MINUTES JANUARY 5, 2015 — 7:30 PM SPRING PARK CITY HALL 70 1. OATH OF OFFICE — Administrator Tolsma administers the Oath of Office to Mayor Williamson and Council members Gary Hughes and Pamela Horton. 2. CALL TO ORDER — Mayor Williamson calls the meeting to order. 3. ROLL CALL — Horton, Bren, Hughes, Williamson, vacancy. 4. INTRODUCTIONS — Williamson introduces the council and staff to the public. Administrator Tolsma and Planning Commissioner Mason and various members in the audience. 5. PLEDGE OF ALLEGIANCE - 6. ADOPT AGENDA — Hughes makes a motion and Bren seconds to adopt the agenda. All votes ayes, motion carries. 7. ADOPT CONSENT AGENDA — Bren makes a motion to adopt the consent agenda and Hughes seconds. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from December 15, 2014 8. PUBLIC FORUM — No one. 9. PRESENTATIONS & GUEST SPEAKERS — None. 10. PETITIONS, REQUESTS & APPLICATIONS — None. 11.ORDINANCES & RESOLUTIONS — Williamson explained the following resolutions are pro - forma resolutions adopted at the beginning of each new year for the purposes of conducting business. He said they're required by law. a. Resolution 15-01: Naming Official Depositories — Tolsma explained this is required every year and this year the resolution establishes the same depositories as in the past. Bren makes a motion and Horton seconds to adopt. All votes ayes, motion carries. b. Resolution 15-02: Establishing Order of Business and A Time For Regular Council Meetings and Monthly Study Sessions —Williamson adds there are some holidays on Mondays so the meeting is held the following Tuesday. Hughes makes a motion and Bren seconds to adopt. All votes ayes, motion carries. c. Resolution 15-03: Council Appointments — Tolsma said this resolution sets council appointments. He said there are some vacancies that are highlighted and there is an open seat for council yet to be filled. Hughes asked Tolsma to notify the LMCD that he will be returning as the council representative for Spring Park. Tolsma said there is an official document that needs to be filled out and returned naming the representative which he will process. Williamson said the weed inspector is the Mayor by tradition and state statute, especially for noxious weeds. He said the alternate is typically the newest member so he suggests Pam Horton but said that may be short-lived due to the expectancy of a newly appointed council member. Williamson also said there is a vacancy on the Cable Commission. He said there are two slots and one must be an elected official. He suggests the open availability be left open for a few weeks. Bren makes a motion and Horton seconds to adopt. All votes ayes, motion carries. • d. Resolution 15-04: Dates of Meetings, Holidays, and Office Hours — Tolsma said this establishes dates and times for various other meetings and business hours. Williamson City 0 f ll l inj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US said there is a change to business hours in the summer allowing for longer city hours during the week and a half day on Friday. Hughes said fire commission meetings have changed to five meetings per year so it's not really "quarterly" as stated. Bren makes a motion and Hughes seconds to adopt. All votes ayes, motion carries. • e. Resolution 15-05: Adoption of The Hennepin County All -Hazard Mitigation Plan — Williamson said it seems complex but it's a cooperation with Hennepin County to administer grants and funds from state and federal sources. Tolsma agreed it's standard. Horton makes a motion and Bren seconds to adopt. All votes ayes, motion carries. f. Resolution 15-06: 2014 Fees For Licenses, Permits, and Services (Memo Attached) Williamson said Tolsma has attached a memo regarding standard fees and some anomalies. He said there are several pages and most have been held at the same rate for several years. He said the council has directed staff to examine costs associated with fees to make sure they are appropriately offsetting the expended costs. Tolsma reviewed three of the most costly and frequently used fees being variance, conditional use and sign permits. He said for the variance permit he found while the city has a $450 fee for residential, since 2011 the city has had five applications with the average spent $1400 to process the application. Tolsma said the conditional use permits are more complex as there are different fees for residential ($700) and commercial ($1300). He said since 2011 there have been three CUP applications, one being residential and two commercial. He said the commercial applications ended up being close to the anticipated costs of $1300 but with the residential CUP the city spent $2059, well over the $700 assigned fee. Tolsma said sign permits are a flat fee of $75. He said the average spent was $230 to review sign applications. Tolsma said the difficulty is in determining what the city staff actually expends during the course of normal business and what goes beyond normal. Hughes asked about signs and wonders if the expenses associated as such are for the city planner and Tolsma confirmed. Hughes wonders • about negotiating a flat fee for signs rather than hourly. Tolsma said it can range from $85 to almost $700 depending upon the complications involved. Hughes wonders if it is due to lack of information initially and Tolsma disagreed. Tolsma said that happens more with variances but not signs. He said the sign application is clear and the applicant is encouraged to attend the PC meeting to answer questions. Williamson asked about the cost components factored into this. Tolsma said city staff doesn't log time spent so it's difficult to assign a cost to that. He said when looking through planning costs, the main source of expenditures, there can be attorney costs and engineer. Williamson wonders about a strategy to cut costs before raising fees. Tolsma said for example, a variance application that was most costly had a lot of variables and had to be researched and a lot of time was dedicated to working this out. Tolsma said Brixius is very thorough and provides a lot of information and options. He said the PC likes the information. Williamson said he thinks a conditional use for a residential application is rare, having had only one in four years but residential variance is more common and we seem to be consistently undercharging the applicant for the processing. He doesn't want to see the public subsidizing variance applications. Tolsma said there was a broad range of costs expended but all of them were over the initial fee. He said there is an escrow fee collected too and he wonders if it doesn't make more sense to raise the escrow, which is refundable if not used. Williamson suggests adopting the fee schedule provisionally and review these questionable fees at the earliest opportunity. Hughes said under docks, there aren't • dock permits as the LMCD monitors docks. Tolsma said those fees are in reference to the multiple dock permits issued. Hughes thinks this is an LMCD function. Williamson Cit o f 3�rinJc ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK. MN. US said this relates to non residents renting docks from multi -housing units. Williamson is looking for a motion and Hughes so moves acknowledging further study needed on some fees. Horton seconds. All votes ayes, motion carries. g. Resolution 15-07: Public Utilities Rate Schedule — Tolsma said this sets the utility rate fees for 2015. He said these rates are the same as 2014. Williamson said the SAC charges are determined by the Met Council. He said the WAC charge, water access, is set annually by the city with the guidance of the city engineer. Tolsma said that has been adjusted based on inflation of construction costs. Williamson asked if this year's number is adjusted and Tolsma confirmed. Bren makes a motion to accept and Hughes seconds. All votes ayes, motion carries. h. Resolution 15-08: Williamson said this resolution is an add -on resolution based upon his resignation as council member to assume his position as mayor and to declare a vacancy on the council. Williamson reads the resolution aloud. Hughes moves approval and Horton seconds. All votes ayes, motion carries. 12. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said as a result of Resolution 15-08, the city council will pursue filling the vacancy. He suggests soliciting interest within the community. He said it is in the newsletter, it's on the website and there has been an article in the local newspaper. Williamson said there is a suggested deadline of January 16th. Williamson said the application is simple and he encourages those who are interested to apply. Tolsma said there have been no submitted applications thus far. • Hughes said regarding the Spring Park residents applying for quiet waters, the actual application was split in two and action on the east west boat traffic was denied. He said the north south traffic is still open and Water Patrol has some input. He said the code has to be modified if quiet water action is approved. Hughes said the LMCD has a • workshop to review long-range planning. Williamson asked about Hennepin County Sheriff staffing and Hughes said there is an annual meeting with the sheriff coming up soon. Hughes said Save the Lake grants will be assigned and there is a proposal for a dynamic sign that he and Tolsma have been working on for quite a while depending upon criteria being met. b. City Administrator — nothing. c. City Engineer — nothing. d. City Attorney — nothing. e. Utility Superintendent — nothing. 13. UPCOMING MEETINGS & TRAINING a. January 8 — LMCC — 7:00 PM — Williamson said there has been a change and the next meeting is in February, not January. b. January 14 — Administration Committee — 1:00 PM — Hughes is now on the Admin Committee but he has a conflict with Wednesdays. It's decided, tentatively, the meeting will be moved to Tuesday, January 13. c. January 14 — Planning Commission — 7:00 PM d. January 14 — LMCD — 7:00 PM e. January 20 (Tuesday) — Regular City Council Meeting — 7:30 PM Tolsma adds there is information handed out to newly elected council members. He said there are dates in late January in Brooklyn Center. 14. UNFINISHED BUSINESS — nothing. 15. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Hughes moves to pay the bills and Horton seconds. All votes ayes, motion carries. — 16. MISCELLANEOUS (Information Only) - G1� Of rinj Vark 4349 WARRENAVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US =17.ADJOURNMENT — Bren makes a motion to adjourn and Horton seconds at 8:20 p.m. All votes ayes, motion carries. k1 Wendy Lewin, City Clerk Dan Tolsma, City Administrator • Ci� 0 f %1 Irinq V14- rk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK. MN. US SPRING PARK On Lake 9tinnetonka CITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 20, 2015 — 7:30 PM SPRING PARK CITY HALL 1. OATH OF OFFICE 2. CALL TO ORDER 3. ROLL CALL 4. INTRODUCTIONS 5. PLEDGE OF ALLEGIANCE 6. ADOPT AGENDA 7. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from January 5, 2015 b. Administration Committee Minutes from January 13, 2015 8. PUBLIC FORUM 9. PRESENTATIONS & GUEST SPEAKERS 10. PETITIONS, REQUESTS & APPLICATIONS 11.ORDINANCES & RESOLUTIONS a. Resolution 15-08: Resolution Providing for the Sale of General Obligation Bonds b. Resolution 15-09: Resolution of Support for WeCAN c. Ordinance 15-01: Manufacturing District Amendment 12. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council a. Zoning Verification Request Discussion b. City Administrator c. City Engineer d. City Attorney e. Utility Superintendent 13. UPCOMING MEETINGS & TRAINING a. January 26 — City Council Work Session — 7:00 PM b. February 2 — Regular City Council Meeting — 7:30 PM 14. UNFINISHED BUSINESS 15. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 16. MISCELLANEOUS (Information Only) a. Fire Department Press Release b. Fire Department December 2014 Report c. LMCD Newsletter 17.ADJOURNMENT 0 Oi6v WShvivr? CITY OF SPRING PARK CITY COUNCIL MINUTES JANUARY 20, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake 9l�linnetonka 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Horton, Bren, Hughes, Williamson. 3. INTRODUCTIONS — Williamson introduces the council and staff to the public. Administrator Tolsma, Attorney Beck, City Planner Brixius, Ehlers Advisor Bruce Kimmel, Planning Commissioner Mason. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Williamson wants to add under Number 15, New Business, item b. to appoint a member to the LMCC. Hughes moves adoption of the agenda as amended and Horton seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Bren moves to adopt and Horton seconds. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from January 5, 2015 b. Administration Committee Minutes from January 13, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — None. •9. PETITIONS, REQUESTS & APPLICATIONS — None. 10. ORDINANCES& RESOLUTIONS — a. Resolution 15-08: Resolution Providing for the Sale of General Obligation Bonds — Williamson said Kimmel will explain bonding for arranging for the finances of the city. Kimmel thanks the council and staff and said he'll be referring to the presale report. Kimmel said he'll describe terms and conditions of the bond issue. He said bids will be taken and he'll return in about a month to award the bond. Kimmel said the presale is important to answer questions and not have any surprises at the sale date. Kimmel said the bonding is for four different financings. He said the city can issue GO bonds for each purpose and it makes financial sense to roll them into one bond issue. He said there will be four separate debt schedules for ease in repaying. Kimmel said the four purposes are the street light project for $500K of financing, $400K for lift station improvements (sewer revenues) $606K for stormwater projects and $254K for the street improvements of West Arm Rd East (WARE) paid with special assessments in part. Kimmel said the statutory authorities will all be general obligation with the city pledging faith and credit and equipment certificates He referred to Chapter 444 for utility bonds for the lift station and stormwater and Chapter 429 is the special assessment for over 20% for WARE without referendum. He said the bonds are being issued for 15 years for stormwater and lift station. The capital improvement has a ten year amortization and the WARE improvement is ten years. He said the debt service is being combined. Kimmel said bond investors care about credit ratings. He said if you issue less than 10 Million, it's is bank qualified. Kimmel said it's a better benefit for interest exemption and tax benefits to buy the Cif o f ll�rinj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 ',PXJW CI SPRING -PARK MN US 2 bonds. Ehlers said Spring Park has an exceptional credit rating at AA+. He said it's a reflection of prudent fiscal management. Kimmel said with competitive sale they don't know who will buy the bonds as it can be community banks, institutional investors or individual investors. He said they •expect competitive bids. Kimmel said they recommend competitive sale to the full offering of networks. He said with the underwriter's discount it works out to $22K. He said this is just an allowance and each bidder will decide what to take. He said when calculating the bid they won't know if the bidders have taken all or some of it. He said what's considered at the time of sale is the Interest rate bid and the discount. Kimmel said this gets worked out in the end. If there is unused discount the city would like to reduce the bond amount by that number and that is allowable. Kimmel also wants to speak about premium bidding and with interest rates being so low investors feel they have a better shot of attracting investors if there is a higher coupon or face value. He said for a premium bid, as an example and looking at the debt service schedule, there are estimates of yields ranging from .8% (2016) to 3.4% (2030). He said these are slightly inflated. Kimmel said depending on the sale date instead of .8 it might be 2% and varying through the years. He said what is done is they want higher coupons so they'll pay higher for the bond offering. He said if there is a premium bid, the bond amount can be reduced to the right amount of project funding needed. Kimmel said they continue to look at outstanding debt and there isn't much. He said there is the limited disclosure obligation to file material event notices. He said Ehlers contracts with the city to file on the city's behalf. The same with arbitrage rebate even though there is nothing to report, the IRS requires it. Kimmel said regarding risks on the WARE project, the assessments are relatively low but if there are a significant amount of prepayments received, excess assessments could be reduced by reducing the levy in the given year. Kimmel said they will need to maintain utility funds and rates. He said other service providers are involved, such as Briggs and Morgan, Bond Trust Services .and Standard and Poors. Kimmel said the schedule is on page four for presale and the official statement to the market is the first week in February along with a special meeting in February to award the bids and an estimated closing date of March 12th. Kimmel said there are a number of exhibit pages included in the packet. Kimmel said based on what was done with the last improvement project, assessments are paid over five years but the city's levy is payable over ten years. Williamson notes when referring to using the sewer fund interchangeably with storm water he said they are funded differently and he wonders if they should be clarified as such. Kimmel said Chapter 444 is the only mechanism available and said it comes from either water and/or sewer. Williamson wonders about legal or fiduciary impropriety. Kimmel said he thinks there are solutions to this in the form of transferring money from various fund accounts. Williamson also asks about arbitrage. He said the city has adequate funds to cover cash flow and emergencies. He said there is about 1.5 million available for capital programs. He said this bond issue is to restore money that has been drawn down for projects. He said there is concern on arbitrage calculation that this doesn't include the City's money. He wonders if this can be kept separate. Kimmel said the bond proceeds for reimbursing other city funds will be noted as such. Hughes asked about special assessments and the assumption that amount will be paid. Hughes wonders about when senior citizens opt out of increased property taxes and pay when they sell their property. Kimmel said if assessments don't come in as projected, the city's levy would be increased for those years. Kimmel said as a requirement of state law there is an amount of 105% of total and state law said for levy contribution there is a requirement of levying 105%. It artificially • Cif of��JKnq Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 VVWVV Ci SPRING -PARK MN US 3 inflates the levy contribution. Hughes moves to adopt Resolution 15-08 and Bren seconds. All votes ayes, motion carries. • b. Resolution 15-09: Resolution of Support for WeCAN — Williamson said this has been adopted for the last several years. He said this is an allocation of community block grant money and does not represent a draw on the City's funds. Horton moves to adopt Resolution 15-09 and Hughes seconds. All votes ayes, motion carries. c. Ordinance 15-01: Manufacturing District Amendment — Williamson said there is a proposed ordinance and City Planner Alan Brixius will discuss. Brixius said there are two ordinances in front of the council, one being marked up and one being a clean copy. Brixius said this was prompted due to various businesses setting up in the large Tonka Business Center that aren't proper uses of the zoning district. He said the city often doesn't find out about this until the new business asks for a sign. Brixius said the comprehensive plan describes long term ambitions of mixed use, commercial and perhaps even residential. Brixius said in the future, manufacturing might be obsolete for this area of Hennepin County. He said a parking concern comes with the introduction of these future uses so therefore they are looking to add a provision for allowing enclosed retail sales and rental services, totally contained within and allowing for adequate off street parking. He said wall signs would be allowed only for exterior tenant bay and for exterior entrances. He said the other option is if the property owner would come in with a comprehensive sign plan showing a clean and clear allocation of signage for each potential tenant. Brixius said an examination has been performed for adequate parking. He said there haven't been any issues to date. He said there is parking along Spring Street, the east side of the . building, the large parking lot along Shoreline Drive, the internal lot between the buildings and parking on the west side. Brixius said they've tried to set up performance standards. Williamson asked about exterior walls, specifically he wonders about the rear side facing the trail. Brixius said signs are only allowed facing a public street. He said if the property owner wanted to provide a comprehensive sign plan, the city could provide flexibility. Williamson wondered about businesses on the inside courtyard for suppliers making deliveries. Brixius said signage is specific to retail sales and rental uses and it doesn't affect manufacturing. He said it's specific for new businesses coming in. Hughes wonders about business licensing as this has been discussed for a long time. He said he worries more about traffic generated for sales type of things and parking needing to be managed. Brixius said currently Tonka Ventures exists as three different parcels. He said the east parking lot is a separate PID and there is no linking it to the other properties. He said he wants this linked in order preserve parking. He said if Tonka Ventures is relying on the east parking lot, there has to be something tying those properties together. He said it needs to be formalized with an easement or something. Williamson said normally when they have a proposed ordinance in front of them it accompanies the Planning Commission minutes and their recommendation so he's reluctant to move forward without that documentation. He would be more comfortable supporting laying this over. Brixius said there isn't any deadline on this so holding it over isn't an issue. Hughes said he wonders about inspecting this building. He wants to make sure there is proper uses going on for what it's zoned. Brixius agreed that they've talked about a workshop with the PC to discuss this going forward. Hughes thinks it's important to at least have information regarding contacts, what is the proposed use and if it meets proper code. Brixius said he • thinks it's important to involve the building inspector and perhaps fire chief in order to establish C1� o f ll�NinJc Park 4349 WARREN AVENUE SPRING PARK MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 VWVVV CI SPRING -PARK MN US B guidelines for requirements. Williamson makes a motion to lay this over until the next regular meeting on February 2"d. Horton seconds. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said Hughes will no doubt have a further report on the quiet waters proposal in front of the LMCD and there is a meeting tomorrow of the public safety committee at 3 p.m. He said there is a special meeting of the LMCC for this Thursday for an executive session taking up a human resource/legal issue. He said the police commission has published their quarterly meetings. Williamson said Metro Cities are monitoring proposed legislation affecting cities and he notes Senator Osmek is authoring a bill to change appointment and provide for removal of members of the Met Council. • Hughes said there is a proposed new law regarding trailering a boat that requires an internet test and a sticker on the boat trailer. He believes this needs more work and is not in favor of it at this time. Hughes said in regards to quiet waters, he amended a motion to separate the two areas being proposed for quiet waters and it was approved. He said the purpose of tomorrow's meeting is to decide to make a recommendation or bring it back to the board to continue on the issue. Williamson wonders if this is regarding safety or is it also environmental for high waters. Hughes said this is for the public safety part. Hughes said there is a fire commission meeting scheduled for tomorrow. Hughes said the LMCD had a workshop looking at the five year plan for goals and objectives. • Horton wonders if it's too early to talk about the plantings. She said for the planters on the median, she wonders about color. Bren agrees that there was color last year. • Hughes said he knows an issue is heat, growing conditions, etc. Williamson said his complaint has been for what is spent, when compared to Excelsior and Wayzata, our plantings tends to be dark. He likes what's done in front of Lakeview Lofts and Pres Homes, things that are colorful. Hughes thinks it would be a good idea to invite Norling to a workshop to discuss. Williamson requests Tolsma to check with Norling about the February workshop. a. Zoning Verification Request Discussion — Brixius refers to the handout and it's a request for a MN Dealers' license at 4388 Shoreline Drive, Pat O'Flanagan's building. Brixius said he doesn't feel comfortable signing off on this request. He said the building was originally built for an office building, it's been used for marine sales, a school, outdoor sales with conditions on screening which were never upheld, limited outdoor sales during a different administration, there's a sales display in the right-of-way along Kings Road. He said a report was prepared identifying the various issues. He said these issues have been identified along with non compliance letters. They are asking the zoning administrator to sign off on this and he doesn't believe the existing conditions have been addressed. He said there is a staff meeting in a week and he would like to look at the city's file to make sure there haven't been any negotiations he's not aware of. Hughes asks about the dealers' license to sell what. Brixius said he thinks this is a renewal of existing and he would be selling new merchandise. He said he wants the council to be aware of this as there might be some phone calls. Bren said she is concerned about his trailers parked along Kings Road and she feels this is not new merchandise. Brixius said he doesn't think trailers qualify for vehicles. Brixius said the parking to the north is in violation, the parking in the right-of-way is in violation. Williamson said his concern, being aware of issues with this property, he remembers there was some ✓f 4349 WARREN A✓VENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 (:1 ;PP? NG-PARK MN US • • 0 5 legal action taken in the past with the city. He said the concern with this is verbal agreements and claims made that what they are doing is okay. He said the council is going to need a laundry list divided into priorities to have an idea as to what issues they are dealing with. Williamson wonders if Brixius can have a briefing on Monday and Brixius said he wants to wait until they meet as staff and come up with a plan. Brixius said after the staff meeting there will be a plan for consideration. He said they are looking for O'Flanagan to be involved. Williamson wonders what is next. Brixius said this will be ongoing. b. City Administrator — nothing. c. City Engineer — nothing. d. City Attorney — nothing. e. Utility Superintendent 12. UPCOMING MEETINGS & TRAINING — Other meetings previously stated are the LMCD and the LMCC meetings and fire commission tomorrow. There is upcoming training by the League for new council members. a. January 26 — City Council Work Session — 7:00 PM b. February 2 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION — Williamson said water treatment is higher than normal. He wonders if this was based on excessive flow. Tolsma said it's because of the June rain and so much I&I. He said the info from the Met Council is everyone is seeing a rate increase because of the rain. He said this will be reflected on utility bills next quarter as this is a passed through charge. Williamson said the engineer fees are high as they are associated with the road project. Tolsma confirmed it has to do with road projects and drainage project. Hughes makes a motion to pay the bills and Horton seconds. All votes ayes, motion carries. a. Bills & Payroll b. LMCC Appointment — Williamson said every member city appoints two members. One must be elected. He said in the past it's been held by two members of the council. Williamson holds the elected position and Council member Horton has expressed interest in being the second member. He said the default is to former council member Sippel who has said he would continue his seat. Williamson makes a motion to appointment council member Pamela Horton to the second position on the LMCC. Hughes seconds the motion. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) - a. Fire Department Press Release — Hughes said the stats are interesting and the number of fire and rescue calls are about equal. City of Spring Park has more rescue calls due to Pres Homes but even that has gone down. b. Fire Department December 2014 Report c. LMCD Newsletter Hughes wants to mention that the LMCD will be sponsoring three boater safety training sessions again this year. He urges those interested to check the LMCD website for dates and times. 16,ADJOURNMENT — Bren makes a motion to adjourn the meeting at 9:02 p.m. and Horton seconds. All votes ayes, motion carries. Dan Tolsma, City Administrator Gifu of Sf9rina Var� --A0 N �. V", Wendy Lewin, City Clerk SPRING PARK On Lake Win r7 LA CITY OF SPRING PARK WORK SESSION AGENDA JANUARY 26, 2015 — 7:00 PM SPRING PARK CITY HALL BUCO Discussion a. Bob Kermit from NAC Planning will be in attendance to discuss if the council is willing to consider some form of a business licensing policy, commonly known as a Business Use Certificate of Occupancy (BUCO). The planning commission has been discussing the need for some sort of policy that will allow the City to better know what businesses are in Spring Park. Staff has recommended that the city council determine if they would also be in favor of a new policy before having the planning commission put in the work required to develop a new policy as it would ultimately be a waste of time for them if the council is not on the same page. Included is an example of a BUCO from the City of New Hope that is similar to what has been recommended from planning staff. 2. Park Island Apartments Discussion a. Included for review is a memo from the City's Building Official Scott Qualle regarding Park Island Drive Apartments. Scott notes in his memo that the proposed repairs of the garage have never been made. He is also concerned that the proposed repairs are not sufficient considering the extent of damage to the garage. To address his concerns about the condition of the garage and the appropriate scope of repairs that are needed Scott has recommended that the City hire a structural engineer to inspect the structure and provide a report of their findings. For this purpose Scott has solicited several quotes from numerous structural engineers to inspect the garage. Upon completion of the inspection the hired engineer will provide a report with a recommended scope of work for repairs if necessary. 3. Utility Superintendent Title Change a. Utility Superintendent DJ Goman requested a title change in late 2014. His request was to rename the position to "Public Works Superintendent / Deputy Emergency Management Director". At the December 15, 2014 council meeting the consensus of the council was to table the discussion until a work session where the council could discuss it further. 4. MISCELLANEOUS 5. INFORMATIONAL ITEMS 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 7 Ed L Z, T J►- CITY OF SPRING PARK WORK SESSION MINUTES JANUARY 26, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake Minnetonka Attendance: Williamson, Bren, Horton, Tolsma, Beck, Kermis. Hughes excused. BUCO Discussion a. Bob Kermit from NAC Planning will be in attendance to discuss if the council is willing to consider some form of a business licensing policy, commonly known as a Business Use Certificate of Occupancy (BUCO). The planning commission has been discussing the need for some sort of policy that will allow the City to better know what businesses are in Spring Park. Staff has recommended that the city council determine if they would also be in favor of a new policy before having the planning commission put in the work required to develop a new policy as it would ultimately be a waste of time for them if the council is not on the same page. Included is an example of a BUCO from the City of New Hope that is similar to what has been recommended from planning staff. Bob Kermis explains that the desire for a BUCO came about from discussions that the planning commission had over the past several months while discussing a related manufacturing ordinance amendment. Tolsma explains that the purpose of the discussion for tonight is simply for the council to decide whether or not there was interest on the part of the council in pursuing a BUCO • or something similar. Tolsma notes that the planning commission has already had several discussions regarding a potential BUCO and are interested in continuing to pursue development of a policy that would fit Spring Park's situation, but that City Planner Al Brixius recommended that before continuing any further the council be given an opportunity to provide feedback regarding whether or not they would also be in favor of doing something along similar lines. Williamson says that the areas that are currently zoned manufacturing were dilapidated at one time and that they have been significantly improved by the current owner, and that he thinks it makes sense for the City to be flexible when considering the future use of the manufacturing districts, however, he also sees the need for having some way of knowing what is going on in Spring Park, especially in light of the current situation the city is experiencing with TCE being detected in the groundwater. Horton wonders if the city can just send city staff to inspect sites that might have hazardous materials. City Attorney Beck says that the city would need a reasonable cause for going into a business and performing an inspection, which is why something like a BUCO is helpful because it gives the city the necessary authority to carry out such inspections. Bren says that she knows people that have businesses in their homes who have to comply with licensing and inspections and that she doesn't feel that this is too much of a burden for businesses. Beck thinks that educating business owners will be a key component of a BUCO and that the city will be relying on voluntary compliance to a certain degree. Kermis brings up the issue of keeping the cost for business down and how important that is in having a successful BUCO policy. Tolsma • notes that in the planning commission's discussions they have generally been in agreement about the importance of having a low fee. Williamson wonders how many businesses are in Spring Park. 4349'WARREN AVFNI)E, SPRING PARK, MINNE501A 55384-9711 (952) 471 9051 FAX (952) 471-9160 Tolsma thinks that the number is somewhere around 75 to 100, but isn't sure. Williamson wonders if this is something that would need to be applied to every business, or if exceptions could be made for office businesses, as an example. Beck thinks that it would be difficult to exempt certain businesses, and that it would still be important to have everyone participating because one of the main goals of having a BUCO is to simply know what businesses are in Spring Park. Williamson asks Tolsma how many businesses have a history of giving city staff trouble. Tolsma says that there are probably less than 10 businesses in the city that he deals with on a regular basis, and that for the most part the vast majority of businesses are complying with all applicable zoning provisions. Beck thinks it's important to remember that for a long time the city has discussed implementing some sort of registration so that the city can spotlight new or existing businesses. Tolsma agrees and thinks that the city newsletter could be used for letting residents know what new businesses have recently come to Spring Park. Williamson thinks it is pretty clear that the city council is interested in doing something, although there are many questions that still need to be answered and that he is looking forward to seeing what the planning commission puts together. 2. Park Island Apartments Discussion a. Included for review is a memo from the City's Building Official Scott Qualle regarding Park Island Drive Apartments. Scott notes in his memo that the proposed repairs of the garage have never been made. He is also concerned that the proposed repairs are not sufficient considering the extent of damage to the garage. To address his concerns about the condition of the garage and the appropriate scope of repairs that are needed Scott has recommended that the City hire a structural engineer to inspect the structure and provide a report of their findings. For this purpose Scott has solicited several quotes from numerous structural engineers to inspect the garage. Upon completion of the inspection the hired engineer will provide a report with a recommended scope of work for repairs if necessary. Tolsma gave a brief background of the interactions between the city and property owner of Park Island Apartments, and noted that the city's building inspector Scott Qualle has commented that the property owner has not completed repairs that were originally proposed in early 2014. Tolsma also explains that Qualle is not comfortable with the original scope of repairs and has concerns about the expertise of the engineer that signed off on the owner's proposed scope repairs. Tolsma says that Qualle has proposed having the city hire a structural engineer on its own behalf to inspect the garage structure and provide a report that would either confirm or deny that the scope of work recommended by the property owner is adequate. Tolsma explains that staff has already solicited estimates from several structural engineers and that it has been narrowed down to two different engineering firms with an estimated cost of $4,200 for either firm. Williamson asks about the legality of pursuing such a proposal. Beck explains that in her opinion Qualle has the necessary authority under the building code to bring in his own experts when he feels it is necessary. Beck also explains that if the inspector hired by the city finds that the original scope of repairs proposed by the property owner is in fact adequate, then the city would not pursue reimbursement for the cost of hiring the inspector, although the city would look to assess the cost to the property owner in the case that the inspector does recommend an expanded scope of repairs above and beyond what the owner has proposed. •Horton says that she has personal experience with this property as she was a tenant at one point and that she feels bad for the tenants that still live there and have to put up with the conditions of the structure. Bren says she wonders about the liability the city could incur if something happens 4149 WARREN AVENUE, SPRING; PARK, MtNNESOTA 55384-9711 (952) 471-9051 EAX (952) 471 9160 and there are damages. Williamson agrees that there is a concern about liability and how the city could potentially be involved if something were to happen on the site. Williamson thinks that the situation warrants implementation of staff's proposal, but wants to make sure the engineer hired by the city has the necessary expertise and is not simply getting the job because they are a friend of someone involved. Tolsma and Beck explain that the two final recommendations were selected out of a list of several potential experts and that staff met to discuss the qualifications and work history of all potential firms that offered proposals. Williamson says that he feels more comfortable now after knowing the process that has been used to scrutinize the proposals. Tolsma says that they will verify that the city has the appropriate authority to move forward and that Beck will initiate communication with the attorney of the property owner to notify them of the inspection. 3. Utility Superintendent Title Change a. Utility Superintendent DJ Goman requested a title change in late 2014. His request was to rename the position to "Public Works Superintendent / Deputy Emergency Management Director". At the December 15, 2014 council meeting the consensus of the council was to table the discussion until a work session where the council could discuss it further. Williamson explains that this is a request that was originally brought before the council at the Dec. 15th, 2014 council meeting and that the council didn't feel comfortable making a decision at that time because there were questions about specific titles and how they fit in with the lake area emergency management plan. Williamson says that he does not see a problem changing DJ's title to public works superintendant, although he still is concerned about having "deputy" or "coordinator" of emergency management in his title. Tolsma states that after discussing the proposed title change with DJ and Police Chief Farniok • today they were all in consensus that that the titles used throughout the plan are not clearly defined and therefore it is difficult to determine an appropriate title for people in similar situations to DJ where they are not a director, while still having the credentials and would undoubtedly have a role in an emergency situation. Tolsma said that after discussing the issue more with DJ they arrived at the conclusion that the best course of action was to approach the committee in charge of developing the lake area emergency management plan to request that they more clearly define the organizational structure of emergency personnel and adopt any titles that they feel necessary. Tolsma thinks that this makes more sense than having the city try to come up with a title for DJ which might not fit anywhere in the organizational structure of the emergency management plan. Tolsma instead recommends that the title should come from the emergency management commission, which the city could subsequently adopt if it so chooses. 4. MISCELLANEOUS Williamson informs the council that he saw a news article recently about Bloomington doing a moratorium to research medical marijuana facilities and just thinks it is something the city should follow along with so that we aren't caught completely off -guard if a business were to approach the city about setting up a medical marijuana facility in Spring Park. 5. INFORMATIONAL ITEMS • CITY OF SPRING PARK CITY COUNCIL AGENDA FEBRUARY 2, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake 914i 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. Unapproved Planning Commission Minutes from January 14, 2015 b. City Council Regular Meeting Minutes from January 20, 2015 c. City Council Work Session Minutes from January 26, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS. REQUESTS & APPLICATIONS a. LMCD Port of Call Request — Lord Fletcher's Restaurant b. Utility Superintendant Title Change Request 10.ORDINANCES & RESOLUTIONS a. Ordinance 15-01: Manufacturing District Amendment 11. REPORTS OF OFFICERS & COMMITTEES • a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Utility Superintendent 12. UPCOMING MEETINGS & TRAINING a. February 10 —Administration Committee — 12:00 PM b. February 11 — Planning Commission — 7:00 PM c. February 11 — LMCD — 7:00 PM d. February 17 (Tuesday) — Regular City Council Meeting — 7:30 PM e. February 19 — LMCC — 7:00 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) 16.ADJOURNMENT 0 G� CITY OF SPRING PARK CITY COUNCIL MINUTES FEBRUARY 2, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:32 p.m. 2. ROLL CALL — Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS — Williamson introduced the council and staff. Administrator Tolsma, Clerk Lewin, Attorney Beck. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Hughes asked to remove the work session minutes to vote on separately as he was absent from the planning session. Hughes said under item b., the regular council meeting, there were some omissions of dates and addresses and Lewin will make the corrections. Williamson said one was the bond issue date and that will be filled in. Bren makes a motion and Hughes seconds to approve consent agenda items b. and c. with the requested dates filled in. All votes ayes, motion carries. Williamson asked for a motion to approve item c., the work session minutes and Horton makes that motion and Bren seconds. All votes ayes except Hughes abstains. • a. Unapproved Planning Commission Minutes from January 14, 2015 b. City Council Regular Meeting Minutes from January 20, 2015 c. City Council Work Session Minutes from January 26, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — No one. 9. PETITIONS, REQUESTS & APPLICATIONS — a. LMCD Port of Call Request — Lord Fletcher's Restaurant - Williamson said this is a routine item for Port of Call and it has to do with boats that serve alcoholic beverages and may stop at Lord Fletcher's restaurant. He said this is for compliance purposes. Hughes moves to approve. Bren seconds. All votes ayes, motion carries. b. Utility Superintendant Title Change Request — Williamson said this is a request to adjust from utility superintendent to public works superintendent. Bren makes the motion to change the title from Utility to Public Works Superintendent. Horton seconds. All votes ayes, motion carries. 10.ORDINANCES & RESOLUTIONS a. Ordinance 15-01: Manufacturing District Amendment — Williamson said there is a thorough explanation and this regards a major structure within a manufacturing district. He said the uses are for office and manufacturing. He said there have been unrelated uses that are technically not in compliance with the ordinance. He said the planner has suggested a change that would validate the current uses. Hughes said under item c. on the ordinance, he wonders about interior tenants having an exterior sign and usually it's only one unless they have street access on two streets. Hughes also refers to the . comprehensive sign plan showing sign locations, types and sizes. He said it seems as though an applicant would have to produce a lot just in order to get a sign. Tolsma said a Ci� of,.�-)Knj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US comprehensive sign plan has always been required. He said if there is a new sign to be placed on the outside of the building it is comparable to other signs currently in place on the building. Williamson said we're dealing with permitted uses in the zoning district. Horton • makes a motion to approve adoption of Ordinance 15-01. Bren seconds. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said he attended the League of Cities conference along with Bren and Horton. He said it was a three part training, experienced, newly elected and mayors. Williamson said newly elected were given city government background. For experienced it focused on collaborative council and staff situations regarding civility, respectfulness and staying on task. The concept of engagement was covered to reach out to communities of people. He said a lot of it related to larger cities. He said the most valuable component is networking. Williamson said he also wants to talk about the council vacancy. • Bren said Williamson covered the conference very well and she enjoyed listening to others talk about problem solving and citizen engagement. • Horton said she enjoyed the conference. She really liked the networking and found feelings of similarity among her peers. She feels there is open communication established to help each other out as they work through this growing period. • Hughes said he and Tolsma attended the fire commission meeting and there was discussion about growing acceptance of a district wide response having to do with lack of fireman for daytime responses. Hughes said this area is fortunate that the Mound Fire Department has a highly trained staff for emergency medical calls including a doctor and paramedics. Hughes said for the LMCD there was a safety committee • meeting. Hughes said the focus is for more funding for more patrol on the lake. He said there is also an upcoming full board meeting. b. City Administrator — Tolsma said to -date there is one application for the open seat on the council. He said there has been an ad placed in The Laker and a small write-up in the newsletter. He said the next step for the council is to interview the applicant or perhaps extend the application period. He said the concern is that not everyone may be aware of the vacancy. Hughes asked about Planning Commission and Tolsma said there is currently a full commission in place. Williamson said there is a thought where a commissioner could be moved up to council and he thinks that this might be worthwhile to pursue. Williamson said the newsletter is a good tool but it doesn't go out to everyone. He said it may actually go out to only 15-20% of Spring Park residents. Williamson suggests to extend the application time period to March 91h or 10th and in the meantime speak to the planning commissioners for interest and to run a paid ad in the local newspaper. Hughes said, in the future, the dynamic sign could be used for these type of advertising purposes. Hughes also would like to change the upcoming admin meeting to a different date due to a conflict. Bren wondered about the West extra section in the Star and Tribune advertising the council vacancy. Hughes suggested the Lakeshore Weekly News. Williamson also suggests staff solicitation when appropriate. c. City Engineer — nothing. d. City Attorney — nothing. e. Utility Superintendent — nothing. • 12. UPCOMING MEETINGS & TRAINING Ci� of rinq V(Nk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 a. February 10 — Administration Committee — 12:00 PM — Requests a date change to the 9th. b. February 11 — Planning Commission — 7:00 PM c. February 11 — LMCD — 7:00 PM d. February 17 (Tuesday) — Regular City Council Meeting — 7:30 PM e. February 19 — LMCC — 7:00 PM 13. UNFINISHED BUSINESS — Nothing. 14. NEW BUSINESS & COMMUNICATION — Hughes makes a motion to pay the bills. Horton seconds. All votes ayes, motion carries. a. Bills & Payroll 15. MISCELLANEOUS (Information Only) — Nothing. 16.ADJOURNMENT — Bren makes a motion and Hughes seconds to adjourn the meeting at 8:13 p.m. All votes ayes, motion carries. Dan Tolsma, City Administrator • Wendy Lewin, City Clerk Cif o f 1. r n j Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK CITY COUNCIL AGENDA FEBRUARY 17, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from February 2, 2015 b. Administration Committee Minutes from February 10, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-10: $1,830,000 General Obligation Bond Issuance 1. Preliminary Official Statement b. Resolution 15-11: No -Fault Sewer Backup Policy Changes 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council • b. City Administrator c. City Engineer d. City Attorney e. Utility Superintendent 12. UPCOMING MEETINGS & TRAINING a. February 19 — LMCC — 7:00 PM b. February 23 — City Council Work Session — 7:00 PM c. February 25 — LMCD — 7:00 PM d. March 2 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. January 2015 Fire Department Report b. LMCC Appointees List c. December 2014 Year End Financial Report 16.ADJOURNMENT • I'i64 W Shrino 'Park 2-17-15 CITY OF SPRING PARK CITY COUNCIL MINUTES FEBRUARY 17, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER - Mayor Williamson called the meeting to order at 7:31 p.m. 2. ROLL CALL — Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Representative Brian Reilly from Ehlers, Planning Commissioner Mason. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Tolsma said there is a miscellaneous item requiring no action. Williamson recommends it be placed under Reports. Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Bren makes a motion and Hughes seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from February 2, 2015 b. Administration Committee Minutes from February 10, 2015 7. PUBLIC FORUM — No one 8. PRESENTATIONS & GUEST SPEAKERS - None. •9. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS a. Resolution 15-10: $1,830,000 General Obligation Bond Issuance 1. Preliminary Official Statement — Brian Reilly said there is a draft resolution in the packet and he will discuss his handout. Reilly said the bond is for street lights, a lift station, street projects and storm water. He said the city's rating was updated to a AA+. He said five bids were received and Raymond James provided the best bid at under 1.9% through 2030. He said the size of the issue can be reduced due to lower upfront compensation. Reilly said the key things are proximity to metro for employment, a strong fund balance and policies in place to maintain the fund balance, per capita income and low debt. Reilley recommends the Raymond James proposal. Williamson said he had questions about process and procedure and he discussed this with the administrator. He thinks this is beneficial as it will restore the fund balances at low cost and now there is maximum flexibility to upgrade and deal with emergencies. Hughes asked how many inquiries besides the five that actually bid and Reilly said that is difficult to put a number on. He said they take many phone calls but not everyone bids. Reilly said bidders have to post a good faith deposit being 2% of the base amount. Williamson asked if all five bidders had to post security of about $36K to bid on the bonds. Reilly said if you're notified you're the winning bidder, then the deposit needs to be posted. Williamson asked if there is any potential for a bidder to alter or change. Reilly said effectively there is a contract when it is awarded. He said they want to uphold their reputation and they have presented a binding agreement. CJ iCi� of S��Nin ?Park 4�J/ 4'�9 VVAPPFN AVFNUF SPRING PARK MINNESC)TA 55384-9711 (952) 471 9051 FAX (952) 471-9150 ',,^JV'�'V'J CI SF?RING-PARK MN US 2 2-17-15 Reilly said the closing is set for March 12th. Williamson asked if it's literally a check handed over and Reilly said on closing day, a check or a wire transfer could be enacted. He said there is a separate escrow account. He said the paying agent will assist on payments and notices to bond holders. He said there is a central depository that maintains inventory and the paying agent assists with this. Tolsma said he's pleasantly surprised. He said Reilly has alluded to the strength and stability of the city and the ability to bond under 1.9%. Williamson makes a motion to adopt Res 15-10 providing for the issuance and sale of GO Bonds and Horton seconds. All votes ayes, motion carries. b. Resolution 15-11: No -Fault Sewer Backup Policy Changes — Williamson said this is from the MN League of Insurance Trust and whether the city wishes to continue the coverage. Tolsma said this is coverage the city purchased a few years ago and it's a policy on no-fault sewer back-ups and water main breaks. He said this can help with homeowner reimbursement. Tolsma said there were some claims presented after last year's rain and those claims were not honored as it was declared a FEMA 100 year rain event. Tolsma said the League better defined rainfall events. Tolma said the policy costs the city about $700 annually. He said the policy was framed as a goodwill coverage in case of need. He said last year's rain was beyond what was insured and it will be difficult to cover future rain events. Williamson said he, Hughes and Tolsma discussed this at the Admin Committee meeting. They noted the policy is low but the fine print is prohibitive regarding the amount of rain in given time periods. Williamson said when losses are not eligible for coverage, he wonders if the city should contact other cities to modify the program or explore self insuring options or relief funding. Hughes asked where the rainfall is measured in this area, who does it, how is it documented and certified. Tolsma said • based on the LMCIT feedback they received, their information is from Chanhassen. He said there can be localized monitoring if there are designated reporters. Williamson thinks this needs to be studied further. Hughes said there is methodology to monitor the lake level and it can impact backups. He finds it concerning that there is not more scientific data available in specific areas. Horton thinks rainfall can be different in close areas. Bren wonders if home -owner insurance can be increased for sewer backups that occur and Hughes and Tolsma said it is available but is extra. Williamson said the decision is to modify the coverage and Hughes makes a motion to adopt Resolution 15-11 to establish this policy. Horton seconds. All votes ayes, motion carries. Hughes said he thinks a work session should be used to explore or inquire with a local insurance agent to get more information. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — Williamson has nothing. Horton, nothing. Bren, nothing, Hughes, nothing. b. City Administrator — Nothing. c. City Engineer — Nothing. d. City Attorney — Nothing. e. Utility Superintendent — Nothing. f. City Planner — Williamson said Brixius has submitted a memo regarding a request for a zoning letter on property within the city. He said the property is in violation of outdoor storage and Tolsma explained the handout is comprehensive and outlines outstanding issues and noncompliance. Tolsma requests the council review this in the next few days and no official action is required by the council. Hughes wondered if this includes • the sale of used items. Williamson said the burden is on the applicant and because this C1� 0 f ll� rinj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 V\�V1 J CI SPRING -PARK MN US 2-17-15 is a renewal there is an assumption they had it in the past. Williamson said the city's role is to attest to compliance or non compliance with the city's ordinances and the rest is up to the State. 12. UPCOMING MEETINGS & TRAINING a. February 19 — LMCC — 7:00 PM — Williamson said there is an orientation period for new members and this includes Pamela Horton. b. February 23 — City Council Work Session — 7:00 PM c. February 25 — LMCD — 7:00 PM d. March 2 — Regular City Council Meeting — 7:30 PM Hughes wants to mention the LMCD boaters' safety program on March 14t" and there will be two others scheduled later. He suggest checking the LMCD website. 13. UNFINISHED BUSINESS — Nothing. 14. NEW BUSINESS & COMMUNICATION —Williamson said there are a couple of additions for Xcel and Sambatek. Horton makes a motion to pay the bills. Bren seconds. All votes ayes, motion carries. a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. January 2015 Fire Department Report b. LMCC Appointees List c. December 2014 Year End Financial Report — Williamson has been looking for this and it gives a benchmark for this point forward especially with the bond funding coming. Williamson wonders if this includes the most recent property tax payment and Tolsma confirmed. He said there is still some coming in but it will categorized for 2014 revenue. 16.ADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn at 8:26 p.m. All votes ayes, motion carries. Wendy Lewin, City Clerk Dan Tolsma, City Administrator C6 of S'hrinU V�4r On Lake Minnetonka • CITY OF SPRING PARK WORK SESSION AGENDA FEBRUARY 23, 2015 — 7:00 PM SPRING PARK CITY HALL 1. Fee Schedule Discussion a. Attached for review is the memo from the January 5t" council meeting. At that meeting the council decided to discuss the issue more in depth at a future work session. Also attached is a breakdown of individual conditional use/variance/sign permits issued in the past three years. 2. Water Treatment Update a. Staff will give the council an update on the status of the water treatment plant upgrades. 3. Oktoberfest Special Event a. Lord Fletcher's Restaurant is already preparing for their Oktoberfest special event. While they changed the event to cover two days last year, they are proposing to go back to just one day for 2015. They would like to have the council take action on the application as soon as possible so that they can book musicians. If the council does not have any major concerns with the special event permit will be on the agenda for March 2nd 4. MISCELLANEOUS 5. INFORMATIONAL ITEMS a. Fire Department Press Release b. Channel 8 & Channel 20 Schedules 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2-23-15 g YJAM9-11-x On .cake Yinneton CITY OF SPRING PARK WORK SESSION MINUTES FEBRUARY 23, 2015 — 7:00 PM SPRING PARK CITY HALL Those Present: Williamson, Hughes, Bren, Horton, Beck, Tolsma, Lewin 1. Fee Schedule Discussion a. Attached for review is the memo from the January 5th council meeting. At that meeting the council decided to discuss the issue more in depth at a future work session. Also attached is a breakdown of individual conditional use/variance/sign permits issued in the past three years. Williamson said the real question is whether to leave things as they are or to make changes, incremental or one big corrective change. Tolsma said sign permits average cost is $240 and the city charges $75, so the costs aren't being covered but it isn't huge. Hughes wonders where the costs are coming from. Tolsma said for large monument signs it's more detailed review. Hughes wonders about two fee levels, one under $100 for signs on a building, is part of a plan and a no-brainer and, the other being a monument sign which requires more detail. Tolsma said that might be an idea. Williamson said monument signs are structures. He wonders if there is a legal basis for a surcharge for complex structures. Beck suggests newly constructed signs be assigned a higher fee wherein existing signage is a lower amount. • Tolsma said maybe it's the same fee permit but new monument signs require a higher escrow. Williamson asked about refreshed signage and it's considered maintenance. The premise is to leave the fee as it is but add an escrow for a newly constructed monument or pylon sign. Hughes asked if Spring Park Auto still has the pylon sign in place because they added a monument sign. Lewin explained the owner felt the trees planted by the city blocked his sign so he needed to go to a monument sign. Williamson suggests increasing the escrow provision where signs are more complex, i.e. monuments, pylon, dynamic, than just a sign. Beck will look at the ordinance to see if a resolution is all that is necessary. Horton thinks $500 for the escrow is a good number. Williamson said in looking at the highest costs for signs, $500 seems to be a valid amount. Williamson moves on to CUP costs and wonders about raising the fees modestly. Hughes feels the escrow should be raised. Beck said variances are usually more complicated processes as CUP's are conditions that must be met. Tolsma wonders about a flat rate escrow for all three, signs, variances and CUP's. Williamson said he is more concerned about the use of CUP in a residential district. He thinks it doesn't belong in a residential zone as it's more of a commercial use. Hughes wonders about conditional uses in a residential district such as a marina. Beck said conditional use is permitted if it meets all conditions set out in the ordinance. Williamson thinks applications should be discouraged in residential areas. Tolsma wonders about bumping the residential CUP fee up as a way of discouraging. Williamson said variance approval must come from the council. It's their discretion. Conditional uses are granted if conditions are met. Williamson wonders about making an adjustment on variances • and he suggests increasing the escrow to $500. Hughes thinks $1000 for the escrow is more reasonable. Williamson said he is concerned about those who want to make minor changes :349''v, ARREN AVENIiE, SPRING PARK, M NN[SO'A 55184 9'11 (952i 1 1 9051 FAX (9'),) 471-9160 2 2-23-15 and thereby discouraging applicants because of the escrow. Tolsma makes a suggestion to increase the escrow to $500 while making it clear to applicants that if costs exceed collected • fees (fee + escrow), the city will invoice applicant for the difference. It's suggested there should also be fees based upon the number of variances applied for. 2. Water Treatment Update a. Staff will give the council an update on the status of the water treatment plant upgrades. Tolsma said not to get too bogged down with this. He said the final plan is getting close. He said there is an aerial drawing in the handout. Tolsma explains where the proposed expansion will be. He pointed out where the clear well is underground. He said there are two small additions, one a vestibule and a larger expansion in the back. Tolsma said the treatment area will be the actual aeration. He said a small restroom and a storage room are also part of the plan. Williamson assumes flow rates and levels will have to be coordinated with the upgrade. Hughes wonders about the structure being built and protecting the clear well. Tolsma said additional measures are being taken to protect the clear well. Tolsma said this has been reviewed by engineers. Hughes asked about additional room for future storage. Tolsma said this proposal is the largest they were able to negotiate. He said there is a bid option to increase but it's been made clear to not delay the project. Williamson wonders when the next step comes and when it goes out to bid. Tolsma said this draft just went out to parties involved MPCA, MDH, City, AECOM today and there is another meeting next week to incorporate details. Williamson is looking for a timeline in order to do city planning. Hughes wonders about the aquifer testing and Tolsma said he hasn't received those results but it doesn't have any bearing on what's being done. Williamson asked about the full grant for costs •and Tolsma said it's still a go. Williamson doesn't want to get a bill in the end. Tolsma said this is getting very defined every day and now that the project scope is close, this is coming to a good estimate. Tolsma said the ongoing O&M costs after the first year is the unknown. Hughes wonders about future budgeting for replacement costs and repairs and wants to make sure this is considered in the future. 3. Oktoberfest Special Event a. Lord Fletcher's Restaurant is already preparing for their Oktoberfest special event. While they changed the event to cover two days last year, they are proposing to go back to just one day for 2015. They would like to have the council take action on the application as soon as possible so that they can book musicians. If the council does not have any major concerns with the special event permit will be on the agenda for March 2nd Tolsma said this is a reduction from last year's request from two days to one day. He said they need to book the musical act now and they're looking for approval. Conditions are changing to a longer day than last year. Horton said she thinks because it only goes to 7 p.m., it's tolerable. Williamson suggests if there are any changes, council needs to convey to Tolsma as this will be on Monday night's council agenda. 4. MISCELLANEOUS — 5. INFORMATIONAL ITEMS • a. Fire Department Press Release — Williamson said there is some Save the Lake money to make improvements. He said there was an incident with individuals stuck at the 4349 WARREN AVErJUE, SPRING PARK, MINNFSOTA 55384-9711 (95 2) 471-9051 FAX (952) 471-9160 2-23-15 Lakeview Lofts and a gas leak at the 4100 Shoreline Dr building and he wonders what this was about. b. Channel 8 & Channel 20 Schedules c. LMCD —Hughes said there is an procedure for evaluating the LMCD staff. Greg Nybeck's evaluation is due and he wonders what the city's thoughts are. Tolsma and Lewin said they find him very easy to work with and responsive. Williamson agrees and said the very few times he has encountered Nybeck he has been helpful and informative. Williamson said he was disturbed by some of the comments he viewed on tape recently alluding to proposed changes coming. He said there are statutory regulations because of joint powers agreements held. Hughes said the LMCD hasn't looked at objectives, mission statement and the future for a long time but they've started working on this recently. Williamson said the State has a keen interest in making sure decisions are made equitably. He's concerned about the parallels with staff reviews and the LMCC and the Watershed District recently. He is concerned about these changes being made without proper feedback from member cities. Meeting ended at 9:20 p.m. Dan Tolsma, City Administrator 11 • Wendy Lewin, City Clerk SPRING PARK On Lake �44innetonka • CITY OF SPRING PARK CITY COUNCIL AGENDA MARCH 2, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Work Session Minutes from February 23, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS a. Lord Fletcher's Restaurant Oktoberfest Application 10.ORDINANCES & RESOLUTIONS a. Resolution 15-12: Updated 2015 Fee Schedule 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Utility Superintendent 12. UPCOMING MEETINGS & TRAINING a. March 10 —Administration Committee — 12:00 PM b. March 11 — Full Police Commission Meeting — 8:00 AM c. March 11 — Planning Commission — 7:00 PM d. March 11 — LMCD — 7.00 PM e. March 16 — Regular City Council Meeting — 7.30 PM f. April 15 — Open Book Meeting — 6:00 PM to 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. LMCC Survey (Staff would like council feedback before submitting survey) 16.ADJOURNMENT ML (u 3-2-2015 CITY OF SPRING PARK CITY COUNCIL MINUTES MARCH 2, 2015 — 7:30 PM SPRING PARK CITY HALL SPRING PARK On Lake -Vinneton a 1. CALL TO ORDER - Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Horton makes a motion and Hughes seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Work Session Minutes from February 23, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — None. 9. PETITIONS, REQUESTS & APPLICATIONS — 10. Lord Fletcher's Restaurant Oktoberfest Application — Williamson said this is routine. He said it's identical to last year except it's reduced to one day instead of two and they must meet the • conditions required. Horton makes a motion and Bren seconds to approve the special event application for Lord Fletcher's Oktoberfest. All votes ayes, motion carries. Hughes reminds the date is a Saturday only. 11.ORDINANCES & RESOLUTIONS 12. Resolution 15-12: Updated 2015 Fee Schedule — Williamson said there is a proposed ordinance resulting from discussion by the council. He said there are three suggested changes and they are part of the resolution. Bren makes a motion to adopt Resolution 15- 12 and Hughes seconds. All votes ayes, motion carries. 13. REPORTS OF OFFICERS & COMMITTEES 14. Mayor and Council — • Williamson said he'll defer to the LMCC questionnaire towards the end of the meeting. He said there is a question about distributing the work product of the LMCC to communities that don't contribute to producing the programs. Hughes asked about the number of residents or the scope affected and Williamson said this is a question that can't seem to be answered right now. Horton wondered if communities who left might be willing to return. • Hughes said there is a meeting of the LMCD next week to get back on track to redefine the mission and the long-term planning. Williamson asked about the staff compensation and Hughes said employees received a 2.5% raise retroactive. He said the directors' reviews are still in process. Williamson asked about boat inspections and Hughes said they received a lengthy report from the DNR. He'd have to review the minutes. Hughes asked Tolsma about a presentation for the dynamic sign. Tolsma said bids are coming • in tomorrow so probably a presentation will be forthcoming at the next meeting. a. City Administrator — nothing. Ci� of S�Knj Park 4349 WARREN JAVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US INL 3-2-2015 b. City Engineer — nothing. c. City Attorney — nothing. d. Utility Superintendent — nothing. Hughes asked about an update on the water plant and Tolsma said the meeting is this week. 15. UPCOMING MEETINGS & TRAINING a. March 10 —Administration Committee — 12:00 PM b. March 11 — Full Police Commission Meeting — 8:00 AM c. March 11 — Planning Commission — 7:00 PM d. March 11 — LMCD — 7:00 PM e. March 16 — Regular City Council Meeting — 7:30 PM f. April 15 — Open Book Meeting — 6:00 PM to 7:30 PM — Williamson said this is with the county assessor to attach valuations and calculations for purposes of taxation in 2016. He said this is an opportunity for those who have questions or to challenge their property assessment. He said it's helpful to set up an appointment ahead of the meeting. 16. UNFINISHED BUSINESS 17. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Horton makes a motion and Hughes seconds to pay the bills. All votes ayes, motion carries. 18. MISCELLANEOUS (Information Only) — Hughes said he was reading through the monthly Mnspect Minute and he is surprised with some of the code changes. Hughes recommends those thinking about remodeling to be aware of these changes. 19. LMCC Survey (Staff would like council feedback before submitting survey) — Williamson suggests everyone fill out the survey and give it to the Administrator. He said the city is • entitled to one response and he'd like to go through the questions. He thinks everything on the list is important. Hughes asked about a safety video for child safety seats. He thinks they're the highest priority. Tolsma suggests to get the survey to him by the work session as it's due in early April. 20.ADJOURNMENT — Bren makes a motion and Horton seconds to adjourn at 8:02 p.m. All votes ayes, motion carries. Wendy Lewin, City Clerk Dan Tolsma, City Administrator Ci{ of ��f inj Vark, 9 434✓WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 1MG PARK On Lake 3finneton a 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA CITY OF SPRING PARK CITY COUNCIL AGENDA MARCH 16, 2015 — 7:30 PM SPRING PARK CITY HALL a. City Council Regular Meeting Minutes from March 2, 2015 b. Administration Committee Minutes from March 10, 2015 c. Planning Commission Minutes (Unapproved) from March 11, 2015 d. Port of Call Authorization - Escape 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Gillespie Center Annual Update b. Tony Brough — Water Patrol Improvements 9. PETITIONS, REQUESTS & APPLICATIONS a. Lord Fletcher's Live Music Application 10.ORDINANCES & RESOLUTIONS • 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Utility Superintendent 12. UPCOMING MEETINGS & TRAINING a. March 19 — LMCC — 7:00 PM b. March 23 — City Council Work Session — 7:00 PM c. March 25 — LMCD — 7:00 PM d. April 6 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department February Report 16.ADJOURNMENT • Ci� o f ',�rinJc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US —�a . 1 March 16, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES MARCH 16, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA - Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA - Bren makes a motion and Horton seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from March 2, 2015 b. Administration Committee Minutes from March 10, 2015 c. Planning Commission Minutes (Unapproved) from March 11, 2015 d. Port of Call Authorization - Escape •7. PUBLIC FORUM - No one. 8. PRESENTATIONS & GUEST SPEAKERS - a. Gillespie Center Annual Update - Williamson said this is an annual update given by Donna Smith, Jeanne Brustad and Mindy Anderson of the Gillespie Center. Smith said the three city agreement with Mound, Spring Park and Minnetrista has completed its third year and she thanks the city for their ongoing support. She said their membership is growing and there is increased interest in their programs. Brustad presents a slide show to the council outlining the ongoing programs and those involved. She said there are 500 registered members. Brustad said there is an upcoming financial meeting and they will confirm the date being March 19th. Bren said she has attended the Country Jam and enjoyed it and their lunches. Williamson said it's a wonderful program and he's grateful to the volunteers that makes this happen. He said there is a positive attitude and everyone is so friendly. He said there's been some challenges but everyone keeps working together. Williamson said Spring Park's contribution is fairly small but proportionate. b. Tony Brough — Water Patrol Improvements - No Show. 9. PETITIONS, REQUESTS & APPLICATIONS - a. Lord Fletcher's Live Music Application - Williamson said the city has already dealt with the special event Oktoberfest application. He said this can be difficult because it has evolved to a concert series from Memorial Day to Labor Day. He said the difficulty is managing the noise generated at residents. He said they've tried to address all concerns with a reasonable set of standards. Limiting the hours, the measured locations of the sound produced and decibel levels. He's comfortable with this but is open for • comments. Tolsma said on condition 8, the first sentence, they recommend striking out "...on Saturday and Sunday." He said the city wants a technician on premise at all times. Horton Cif of nnq Par 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US irk March 16, 2015 wonders if the technician controls the sound above a level seven and Tolsma confirms. • Williamson said sometimes the problem is with the musicians who turn up the sound during performances. Bren asked about the number of nights when performing and thinks it sounds like a lot of nights. Hughes said he thinks these standards were prompted with a concert wherein dock load limits were exceeded. Hughes wants to comment about number seven and said the technology is out there to produce a louder sound to the ear. He said it's coming and when it does, they need to rethink this as there could come a time when these numbers don't work anymore. Hughes moves approval with the request for a technician to be available at all concert times. Horton Seconds. All votes ayes, motion carries. 10.ORDINANCES & RESOLUTIONS - None. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — • Williamson said the police commission met for their quarterly meeting and discussed an upcoming drill being held due to the recent discharge of a firearm at a local council meeting. He said Orono PD is planning an open house at their newly constructed garage facility and there will be demonstrations and child car safety seat installations. Hughes said the LMCC is going to do a video on cable tv promoting this service provided by Orono Police. Williamson said the finance report states they are running below budget and when calculating the cities' contributions there is an overage at this time. He said the chief is asking to establish a reserve fund in order to even out the budgeting. Williamson said in reading the PC minutes there was a suggestion of a city tour. He said there are two new council members and an addition to the water plant. He thinks the new city council members should have a tour of the water plant now in order to benchmark what is existing. • • Horton said March is food shelf month and she drove the bus for "Stuff the Bus" for WeCan. She said it was the week of March 9th. She wants to thank all the schools that participated and they stuffed a 77 passenger bus with food. • Hughes said the LMCD has a safety committee meeting dealing with the ordinance for high water declaration. He said the LMCD's budget has to be approved by July 1st in order to pass to the cities. b. City Administrator — nothing. c. City Engineer — nothing. d. City Attorney — Nothing. e. Utility Superintendent — Hughes asked about an update on the recent gas leak on Black Lake Road. Tolsma said he will have something for the end of the meeting. 12. UPCOMING MEETINGS & TRAINING b. March 23 — City Council Work Session — 7:00 PM — Williamson suggests they should try and reschedule Tony Brough, discuss early voting and potentially have Chief Farniok to discuss security of city hall. c. March 25 — LMCD — 7:00 PM d. April 6 — Regular City Council Meeting — 7:30 PM — Williamson said they hope to be swearing in a new council member. He said they interviewed three applicants and the council will discuss and arrive at a decision. Williamson said all three applicants were extremely well qualified. He said for the most part they are "over qualified" and they will be selecting the best of the best. Hughes wonders about posting the meeting when • making the decision. Beck recommends it's added as an agenda item at the work Cif of ��If^in Park 434✓9 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 March 16, 2015 session meeting. She said if the decision will be made at the work session, it should be •posted as such. 13. UNFINISHED BUSINESS - 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Bren makes a motion to pay the bills and claims. Hughes seconds. Hughes wonders when the contracts will be reviewed for next year, such as snow removal. Tolsma said snow removal was renewed in December for three years. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. Mound Fire Department February Report - 16.ADJOURNMENT — Bren makes a motion and Horton seconds to adjourn the meeting at 8:26 p.m. All votes ayes, motion carries. I Wendy Lewin, City Clerk Dan Tolsma, City Administrator .7 Ci of ,�Knq ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK. MN. US SPRING PARK On Lake 9tinneton a 4� CITY OF SPRING PARK WORK SESSION AGENDA MARCH 23, 2015 - 7.00 PM SPRING PARK CITY HALL Water Patrol Improvements Discussion a. Tony Brough from Hennepin County will be at the meeting to discuss proposed improvements at the water patrol area, including a dynamic sign. 2. Council Appointment Discussion (Action May Be Taken) a. The council will discuss the applicant interviews conducted on 3/16. If a consensus is reached an appointment may be made during the work session meeting. If a 2-2 tie occurs, the Mayor has the authority to appoint. 3. Early Voting Discussion a. The first attachment is a memo from the League of Minnesota Cities explaining the background of the issue and expressing a desire to have cities support new legislation in favor of early voting as opposed to the continuation of the current method of no - excuse absentee voting. The second attachment is a diagram showing how the current system (no -excuse absentee voting) works. The third attachment is a diagram showing how the proposed (early voting) system would work. The final attachment is a sample resolution for cities that are in favor of switching to the early voting system. 4. MISCELLANEOUS 5. INFORMATIONAL ITEMS a. Fire Department Press Release 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 i SPRING PARK f , 1 March 23, 2015 CITY OF SPRING PARK WORK SESSION MINUTES MARCH 23, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake Minnetonka Attendance: Bren, Horton, Williamson, Hughes, Tolsma, Beck, Lewin, Brough. 1. Water Patrol Improvements Discussion a. Tony Brough from Hennepin County will be at the meeting to discuss proposed improvements at the water patrol area, including a dynamic sign. Brough said he is senior environmentalist for Hennepin County Public Works. He said he handles the lake improvement program, navigational hazards, buoys, fishing areas and two public accesses. Brough said Spring Park's access had asphalt that is breaking up but the project has downsized due to costs. He said what will happen before Memorial weekend is a mill and overlay of the asphalt from the Water Patrol parking lot going east. He said the curbing will be reformed and a new aquatic invasive species sign will be installed. He said a streetlight will be added and electricity for new and future items will be installed. Brought said the ADA will be moved to the east end, the access will be done in concrete, a tree planter on the west side of the access, a cement swale will be installed, Porta Potty, a dumpster and recycling receptacles will be placed, but a concrete pad with up -lighting had to be discarded due to pricing. Brough said the rip rap has already been done. He said there was supposed to be a sidewalk and some plantings but it's been delayed for now, consideration has been given to the townhomes who don't want their views blocked. He said where the lilacs are now they're going to have curbcuts at three inlets and then by the access there will be an outlet. Brough said the programmable sign will be a future install. He said Save the Lake is going to contribute money, as well as Emergency Management. He thinks they can all partner with Spring Park and also some additional state money. Brough said there are two options, one is 5x10, 16 mm full color, similar to a Holiday Gas station sign at $40,000. There is a 12-15 year life span, fully powered at all times. The other option is a 4x6, 10 mm at $52,600. He said it's the best resolution. Brough said for visibility up by the road, the bigger sign is better. The other sign can be viewed at Cargill, 15407 McGinty Road West. He said that sign is 3x7, 10 mm resolution. Hughes said when the streetlights were discussed they talked about various community signs. He prefers to use community sign terminology instead of bake sale. He said the Historical Society, schools and the education of the lake would use this sign. He said the ordinance can be changed to make this fit. Horton wonders if size dictates brightness and Hughes said no. Brough said eastbound drivers would see the sign but westbound traffic would not. 2. Council Appointment Discussion (Action May Be Taken) a. The council will discuss the applicant interviews conducted on 3/16. If a consensus is reached an appointment may be made during the work session meeting. If a 2-2 tie occurs, the Mayor has the authority to appoint. — Williamson asked for casual observations from the council. Bren asked about Norina Dove and if here was anything besides the fact that she resigned. Williamson said there were attendance issues and there is indication her work schedule and her life have changed to be more accommodating. Tolsma said Skramstad has withdrawn due to his winter schedule. Tolsma called for a paper ballot 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2 March 23, 2015 I and Megan Pavot received votes 3-X Williamson makes a motion to appoint Megan Pavot to the council vacancy and Horton seconds. All votes ayes, motion carries unanimously. Beck recommends Tolsma contact Pavot and get her necessary materials. She also said to contact Dove to inform her of the appointment of Pavot. Williamson also recommends "On boarding" be done in order to acquaint Pavot with city hall. 3. Early Voting Discussion a. The first attachment is a memo from the League of Minnesota Cities explaining the background of the issue and expressing a desire to have cities support new legislation in favor of early voting as opposed to the continuation of the current method of no -excuse absentee voting. The second attachment is a diagram showing how the current system (no - excuse absentee voting) works. The third attachment is a diagram showing how the proposed (early voting) system would work. The final attachment is a sample resolution for cities that are in favor of switching to the early voting system. — Williamson said the League of Cities has put out to Mayors to request councils to adopt resolution in support of early voting. Lewin explained there are a lot of unknowns and she hoped there would be more information at the clerks conference and there was none. She felt there wasn't a lot of information yet about early voting but it offers complications, mostly due to staffing and related costs. It's decided to offer no response to the League, therefore no response being lack of support. 4. MISCELLANEOUS 1&5. INFORMATIONAL ITEMS a. Fire Department Press Release - b. Emergency Medical Response — Hughes said he went to the fire station today to discuss categories to a medical emergency. He said Mound Fire has ten emergencies in which automatically starting Mound Fire can make a difference. He said on May 16, 2007, for Spring Park this number was taken down to six instead of ten. He is concerned about this reduction in response. Hughes believes that if an unconscious person is found, police will be summoned and police will make the call whether to page out fire. Williamson seems to think all police carry defibs in their squads. Hughes is concerned why Mound still remains at ten and Spring Park is at six. Hughes said he feels the residents of Spring Park are being cheated because everyone pays the same. Williamson said on the autostarts, Spring Park agreed with the Orono Police proposition based on what they could do best and most effectively. Hughes is upset that this has changed. Williamson explained the police response is best because they can get there so quick. Once fire arrives, police turn it over to the fire department because they are better trained. Horton is concerned about the unconscious response being scratched off the list. Hughes thinks the money being spent from taxpayer dollars will not be dramatically different if this is increased to ten again. Bren wonders why it always comes down to money. She paid taxes and feels she should have certain services. She also wonders why when Spring Park is going outside for all these services, why we don't just combine with Orono. Williamson thinks Farniok should re -explain this. c. Norina Dove's email sent today regarding a community commi e6. 0 Meeting adjourned at 8:54 p.m. L, Wendy Lewin, City Clerk Dan Tolsma, Administrator 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL AGENDA APRIL 6, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. OATH OF OFFICE — MEGAN PAVOT 3. ROLL CALL 4. INTRODUCTIONS 5. PLEDGE OF ALLEGIANCE 6. ADOPT AGENDA 7. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from March 16, 2015 b. City Council Work Session Minutes from March 23, 2015 c. Garbage Hauler Licenses 8. PUBLIC FORUM 9. PRESENTATIONS & GUEST SPEAKERS a. 2014 Audit Presentation — Jim Eichten 10. PETITIONS. REQUESTS & APPLICATIONS 11.ORDINANCES & RESOLUTIONS 12. REPORTS OF OFFICERS & COMMITTEES • a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Public Works Superintendent 13. UPCOMING MEETINGS & TRAINING a. April 7 — Neighborhood Meeting — West Arm East Road Project — 7:00 PM b. April 8 — Planning Commission — 7:00 PM c. April 8 — LMCD — 7:00 PM d. April 9 — LMCC — 7:00 PM e. April 14 — Administration Committee — 12:00 PM f. April 20 — Regular City Council Meeting — 7:30 PM 14. UNFINISHED BUSINESS 15. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 16. MISCELLANEOUS (Information Only) a. January 2015 Financial Report b. February 2015 Financial Report c. April Channel 8 & 20 Schedules 17.ADJOURNMENT Ci% o f 1�Knj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US April 6, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES ARIL 6, 2015 — 730 PM SPRING PARK SPRING PARK CITY HALL On Lake iLfinneton(a 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. OATH OF OFFICE — MEGAN PAVOT 3. ROLL CALL — Hughes, Pavot, Bren, Horton, Williamson 4. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Auditor Jim Eichten, former council members Joanna Widmer and Mary Ann Thurk, Commissioner Mason. 5. PLEDGE OF ALLEGIANCE 6. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 7. ADOPT CONSENT AGENDA — Bren makes a motion and Hughes seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from March 16, 2015 b. City Council Work Session Minutes from March 23, 2015 c. Garbage Hauler Licenses 8. PUBLIC FORUM — Widmer and Thurk address the council. Widmer said they are interested in keeping the name of the local library as Westonka, not changing it to Mound. She said there is a movement to change the name of the library to Mound Library and they would like to see it stay as Westonka library. Thurk said this is a library that is shared by surrounding communities and not just Mound. Widmer said there will be a lot of dollars expended for the changeover if this goes through. Bren asked if it's a Hennepin County branch library and she wonders if this can happen without going through Hennepin County. Hughes wondered who the driving force is behind this. Widmer said Mound's city administrator brought this forward and the librarian didn't even know this was coming. Williamson said in the beginning it was found to use the name Westonka to create an identity that coincided with the schools. Widmer said Mound doesn't have any financial contribution to the library, the support comes from the county. Hughes thinks the response should be directed to Hennepin County or to request Mound to rescind their request to change the name of the library. Pavot thought it looked as though this was already a pretty solid deal. Hughes moves that Spring Park send an objection to the name change and recommends keeping the multi -community name of Westonka and also to send a second letter to the City of Mound stating Spring Park is not in favor of a name change. Horton seconds. Williamson suggests adding a provision for prior consultation before these things are moved forward. All votes ayes, motion carries by unanimous vote. 9. PRESENTATIONS & GUEST SPEAKERS a. 2014 Audit Presentation — Jim Eichten — Jim Eichten is with MMKR CPA's. He said he'll provide a brief summary. Eichten said it is a • requirement of the city to have an annual audit. He said they test reporting and comply with the State of MN and guided by Federal law if any awards are received of over $500,000. Ci% of l_�nnq ?Nark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 April 6, 2015 Eichten said two documents were provided, one being a financial report and the other a • management report. Eichten said cities of this size don't have perfect segregation of duties due to the smallness of the office. He said the city has good controls. Eichten said most of the data provided came from the city and is put together by them. He said no action is needed in either of those areas. Eichten said there is nothing to report in terms of compliance. He said it is a perfect report card in that area. Eichten said the second part of the audit is how the city is doing financially. He said they provide comparative tools and trends. Tax rates are discussed and nothing has really changed over the years. Eichten said revenues are on a per capita basis and the city relies on property taxes and is higher than other cities in the state because intergovernmental revenue is non-existent and because the city gets no local government aid. Eichten said the city is living within its means. He said expenditures are below average per resident so the spending is less on an average basis and there is no debt service. City revenues show a cash flow that is constant due to property taxes being the notable revenue source. He said there are two other funds, the water fund and is in a stable position. He said revenues were slightly down and expenses slightly up which is common. Eichten said the sewer fund is similar or the same. Eichten said in summary they are able to offer a clean opinion, there were no findings, the enterprise funds are stable and in excellent financial position. Pavot asked when the next financials come out and Tolsma said it typically comes around July when they're preparing for the budget. Pavot wondered about increased costs being related to repairs and she wondered if there was anything else. Eichten said basically it's repairs. Williamson said some of it • relates to factors beyond control. He said snow plowing can bust budgets and flooding can't be predicted. He said contingencies have to be built into budgets for flexibility. Williamson said the division of responsibilities keeps coming up and he wonders if there should be some recognition from an audit standpoint that this is just a fact. Eichten said there is another way by hiring outside staff to come in and prepare reports. Eichten said when he looks at it and the costs of spending the money to do this, it just isn't worth it. He said there are certain things that can be done such as the council reviewing the financials, having a mayor on staff for long-term because their eyes will catch things that look out of the ordinary. Hughes wonders about population numbers and Eichten said they use what the League puts out. Williamson said there was a higher population and then the redevelopment of Pres Homes there was reduced population while the building was going on. He said the same thing happened with the condos and new units were added it changed the population adding about 300 people. He said that can drive finances for the city. Pavot said the audit was prepared from numbers provided by the city and she wonders if the data should be provided by another party. Eichten said there is another layer of control as a service comes in pre -audit to prepare the numbers to provide for the audit. He said they use a sampling of tested forms of audit. Williamson wants to commend city staff in running the city, following established policies and achieving goals to keep the budget balanced and manage any unevenness. 10. PETITIONS, REQUESTS & APPLICATIONS — None. 11.ORDINANCES & RESOLUTIONS — None. • 12. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — Ci� 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 April 6, 2015 • Williamson said now with the full council the committee assignments will be re-examined. He • said the session should be held as early as possible. Williamson said there are financials in tonight's packet but they don't reflect bond proceeds so he said these numbers will change dramatically, to the better. Williamson said resulting from the changed numbers, the CIP should be reviewed, probably at a work session. He said it's an ongoing master plan of the city and it needs to be periodically reviewed. He thinks goal setting needs to be done. Williamson said under upcoming meetings there is an establishing of a fire district. He said it includes a lot of territory and it includes staffing the fire departments. He said there are equipment issues. He said this meeting is on April 23rd and there is a request for two members to attend this meeting. Williamson said Gillespie Center's endowment program requires a financial report be made. He said that meeting is now planned for Thursday, April 30 and they are asking for two council representatives to attend. Williamson said regarding banners from the Westonka Community and Commerce committee tries to stimulate activity to the benefit of the commercial community. He said there have been two rounds of commercial banners with business mentions and it hasn't been that successful. He said the city has purchased new banners to go along with the new streetlights and they are much better constructed. Westonka Community and Commerce wants to purchase new banners and he said he thinks they need an answer. He suggests Goman be at a meeting where this is decided for his input. • Hughes wants Tolsma to look up the rules or what was tried to be accomplished when the commerce banners came out. Hughes said Mound Fire is no longer looking to buy an aerial truck. They are looking to replace two trucks and instead of the aerial there will be a similar truck with a water nozzle and that will run around $300K. He said as part of the district wide • fire service they're looking at other departments for mutual aid. Hughes said there is a meeting April 8th for the LMCD to discuss updating the high water declaration rules and regulations. Hughes said ice out was 14 days earlier than the average ice out date. Hughes said the LMCD through Save the Lake is working on a contract for a full time deputy on Lake Minnetonka. • Bren said regarding the Council directory phone list she has had her land line removed. Horton said the same for her and Pavot asked her primary phone number be switched to her cell number. b. City Administrator — nothing. c. City Engineer — nothing. d. City Attorney — nothing. e. Public Works Superintendent — Hughes asked about the planning commission meeting and Tolsma said tomorrow night is the neighborhood meeting for the West Arm Rd East residents. Bren wondered if council should attend and Tolsma said it's their discretion. 13. UPCOMING MEETINGS & TRAINING a. April 7 — Neighborhood Meeting — West Arm East Road Project — 7:00 PM b. April 8 — Planning Commission — 7:00 PM c. April 8 — LMCD — 7:00 PM d. April 9 — LMCC — 7:00 PM e. April 14 — Administration Committee — 12:00 PM f. April 20 — Regular City Council Meeting — 7:30 PM 14. UNFINISHED BUSINESS 15. NEW BUSINESS & COMMUNICATION Ci Y 0 f -,�f inq Park, 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 4 April 6, 2015 a. Bills & Payroll — Horton moves to pay the bills, Pavot seconds. All votes ayes, •motion carries. 16. MISCELLANEOUS (Information Only) a. January 2015 Financial Report b. February 2015 Financial Report c. April Channel 8 & 20 Schedules 17.ADJOURNMENT — Hughes makes a motion and Horton seconds to adjourn the meeting at 8:41 p.m. All votes ayes, motion carries. Wendy Lewin, City Clerk Dan Tolsma, City Administrator 0 Ci� of rinJc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake 91,1inneton a r� CITY OF SPRING PARK CITY COUNCIL AGENDA APRIL 20, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from April 6, 2015 b. Unapproved Planning Commission Minutes from April 8, 2015 c. Administration Committee Minutes from April 14, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Kevin Wynn — City Assessor 9. PETITIONS, REQUESTS & APPLICATIONS a. Running of the Bays Special Event Application 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. April 22 — Fire Commission — 11:00 AM b. April 22 — LMCD — 7:00 PM c. April 27 — City Council Work Session — 7:00 PM d. May 4 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Fire Department Press Release b. Fire Department March Report 16.ADJOURNMENT Ci� of rin jc Pave, 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US April 20, 2015 Corrected CITY OF SPRING PARK CITY COUNCIL MINUTES APRIL 20, 2015 — 7.30 PM SPRING PARK CITY HALL On Lake 911innetonka 1. CALL TO ORDER - Mayor Williamson called the meeting to order at 7:33 p.m. 2. ROLL CALL - Pavot, Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS - Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, City Assessor Kevin Wynn. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA —Williamson wants to add two items under 10. He suggests council consider and approve an additional representative to the Gillespie Center and an appointment to the Investment and Finance Committee. Hughes moves to adopt as amended and Horton seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Pavot asked about electronic storage of records (c.) and she wondered if cloud -based storage has been discussed. Williamson said there was a wide range discussion and he recommends Tolsma give a review of his research in the near future. Horton makes a motion and Pavot seconds to adopt the consent agenda. All votes ayes, motion carries. • a. City Council Regular Meeting Minutes from April 6, 2015 b. Unapproved Planning Commission Minutes from April 8, 2015 c. Administration Committee Minutes from April 14, 2015 7. PUBLIC FORUM - No one. 8. PRESENTATIONS & GUEST SPEAKERS — Kevin Wynn, city assessor Hennepin County, contracts with the city. He said their office does assessing for twenty some cities in Hennepin County. Wynn said they've taken on several new cities in the past couple years. He said he's been assessing for Spring Park since 2005 and he has worked for Hennepin County for many years. Wynn said the 2013 market in Spring Park and this part of the county for values jumped due to pent up demand. He said in 2014 it tapered and has now flattened. He said what they're seeing happen so far this year is level sales and probably level growth of 4-5%. Wynn referred to the previously forwarded sales book and he said it was difficult because of lack of sales. He said there were two lake properties, a few more condo sales and no off lake sales. He said there isn't much going on. He said for Spring Park no calls were received regarding the open book meeting held on April 15tn Williamson thanked Wynn for forwarding the weekly realtor report as he thinks it's interesting. He thinks those who have wanted to sell, have decided to do so. Wynn said the inventory is low right now. He said that typically increases sale prices because of lack of choices. He said there also are still a lot of properties under water so they don't sell because of that. Williamson wondered if our city is fairly typical. Wynn said for example St Anthony has had large increases for two years and indications are they need to go up again. He said they had dropped very low during the • recession and now their market is coming back strong. Hughes asked about the 45% of condos Cl% of rinJc Vark 4340 WIARRFN AVFNI)F SPRING PARK MINN FSOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 1NVAAI CI SPRING -PARK MN US 2 April 20, 2015 Corrected making up Spring Park and he wondered if this was by address and Wynn said it's by PID • numbers. Wynn said The Mist will be analyzed differently because it's almost all rental. He said there are 169 condominium units. Williamson said the Mist and Lakeview Lofts were built, marketed and sold as condos. He said they got caught in the economic downturn. He said The Mist still operated on the rent with the option to buy. Williamson asked about two units being the same but one being owned and one being rented and Wynn said they are valued differently as one is income earning. Williamson invites council members to get in touch with him Wynn after the meeting if they have further questions. 9. PETITIONS, REQUESTS & APPLICATIONS - a. Running of the Bays Special Event Application — Williamson said the same conditions in the past are imposed again and this event is almost routine. Pavot asked about the no parking needed and Williamson said this is a running event and it starts in Mound so parking isn't an issue. Tolsma said the conditions included in the packet are unchanged and the event organizer has seen this list and said there wouldn't be a problem meeting those conditions. Hughes makes a motion and Bren seconds to approve this special event. All votes ayes, motion carries. 10.ORDINANCES & RESOLUTIONS — (Addition to agenda) Williamson said at the beginning of a new year there is always a resolution recommending assignments to committees and there was one vacancy intentionally left open due to the vacancy on the council. He proposes to amend this resolution and nominate Pavot to the investment and finance committee. Williamson makes that motion and Horton seconds. All votes ayes, motion carries. Williamson said the second item is an assignment not part of regular appointments but probably should be as there is a contract with the Gillespie Center for funding •for building and an endowment fund. He said there has been a request by Gillespie for attendance at a financial and compliance meeting and they've asked for two members of the council to attend. Williamson said Horton has expressed interest in filling this role. Williamson makes a motion to appoint Horton as the second member and he adds that Williamson be added. Hughes makes the motion for Williamson and Horton to serve as representatives to the Gillespie Center. Pavot seconds. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said there was a neighborhood meeting of residents of West Arm Road East to outline the details of the upcoming road improvement project. He said good questions were asked and answered. Bren was in attendance at the meeting, as well as former Mayor Reinhardt. Williamson said he is a member of the LMCC and they are drafting new bylaws for the new joint powers. Williamson said last Thursday he attended a program to dedicate a new Veteran's display at Presbyterian Homes. He said there was a resident who was a collector of memorabilia and in his passing those artifacts were donated to Pres Homes. Williamson said at a previous council meeting there was interest expressed in not supporting a proposed name change from the Westonka Library to the Mound Library. Williamson contacted Commissioner Jan Callison and this name change has been halted, for now. Williamson encourages council members to look at the conditions of sidewalks, retaining walls and drainage for future discussion. • Hughes said for the LMCD the budget is coming up and the council will receive a copy of the proposed budget. He has asked Greg Nybeck to attend the May work session. Hughes said • Cis o fshiny vark 4349 WARREN AVENUE SPRING PARK. MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 'v%Wv'CI SPRING -PARK MN US 3 April 20, 2015 Corrected the Carlson School of Business is performing a study between the LMCD and the lake • community. He said they've hired a consultant to steer the five year plan. • Bren said she walks a lot and she looks at the parks and the roads. She said she is looking forward to the new garbage receptacles and various park equipment that is soon to be installed. She will be attending an upcoming police meeting on use of force. • Pavot said she attended a law conference on animal issues and nothing that directly affects Spring Park but there are some things that could perhaps crossover in time. Hughes thinks a mention in the spring or summer newsletter as a reminder about picking up after their dogs, especially on the trail, is in order. b. City Administrator — Tolsma said regarding the swale at Lord Fletcher's apartments, it's restricted in access and there has been a tentative agreement reached. He said he is concerned because the owner is never directly accessible. The property manager and maintenance manager are in favor of what has been agreed and he's hoping this will carry through. Tolsma said the location of the drainage storm sewer is the biggest gap in the agreement. He said Lord Fletchers is in favor of pushing this further east. Tolsma said any closer than what the plan calls for, the fence to the east would have to be removed in order to accomplish this. Tolsma said he and Beck are going to work on drafting the easement and adding a few additions requested by Lord Fletchers. Tolsma said he and Goman did a walk about of the parks. He said there are a few minor things that need to be replaced that have wear and tear. He said there was some concern about some safety on the playground equipment. He said one of the components of the equipment has been removed. He said there will be installation of some new items now that the frost is out. Tolsma said sidewalks are going to be reviewed between him, Goman and the sidewalk contractor and they'll perform an assessment and an estimate for repair. Hughes asked about the tennis courts being striped for pickle ball and he recommends putting this in a newsletter. Tolsma said demand is suddenly very high and discussion has been had with staff about adding a standalone pickle ball court. c. City Engineer — Nothing. d. City Attorney — Nothing. e. Public Works Superintendent — Nothing. 12. UPCOMING MEETINGS & TRAINING —Williamson wants to add 7 pm for a Fire District on April 23rd. He also mentions the meeting at the Gillespie Center on April 30tn a. April 22 — Fire Commission — 11:00 AM b. April 22 — LMCD — 7:00 PM c. April 27 — City Council Work Session — 7:00 PM d. May 4 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS — Hughes asked about the Plant Place, garden center at Marina Center and wonders about a conditional use. Williamson said this has been a CUP that has been extended. 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Williamson said the street sweeping charge seemed to be low. He asked if the contracted yard waste is an annual fee. Tolsma said it's essentially a down payment and we could be invoiced or we could get a refund. Williamson said it is a nice advantage to getting rid of yard waste. Bren said she uses it and really thinks it's a good service. Pavot makes a motion and • Hughes seconds to approve the claims. All votes ayes, motion carries. Ci% of ll_, Kn\ y Par 4140 WARREN AVFNI IF SPRINT PARK M►NNFSOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 'Iv VVV CI SPRING -PARK MN US 4 • 15 16 • MISCELLANEOUS (Information Only) a. Fire Department Press Release b. Fire Department March Report ADJOURNMENT — Bren makes a motion and Dan Tolsma, City Administrator (;i64 of.Sp no VaW April 20, 2015 Corrected Hughes seconds to 8.44 p.m li - V, - - kle6dy Lewin, City Clerk SPRING PARK On Lake Minnetonka CITY OF SPRING PARK WORK SESSION AGENDA APRIL 27, 2015 — 7:00 PM SPRING PARK CITY HALL Business Use Certificate Banners a. City Planner Al Brixius will be in attendance to discuss the business use certificate process. Attached are several documents in the order listed below. i. Planning Memo Dated March 4 Prepared for the April 8th Planning Commission Meeting ii. April 8th Planning Commission Meeting Minutes iii. Planning Memo Dated April 15 Prepared for the April 27th Work Session Meeting iv. Comments Received April 21 from Business Owner Chester Yanik v. Latest Version of the Business Use Certificate Ordinance 2. Banners Discussion a. Public Works Director DJ Goman will be in attendance to discuss the potential installation of banners provided by Westonka Community Commerce for the summer. Attached is the current banner/flag/holiday decoration schedule that the city currently uses as a guide for when to put them up or take them down. • 3. MISCELLANEOUS • 4. INFORMATIONAL ITEMS a. May Schedule - Public Access Channels 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 J April 27, 2015 .� CITY OF SPRING PARK WORK SESSION MINUTES APRIL 27, 2015 — 7:00 PM SPRING PARK CITY HALL SPRING PARK On Lake Jfinnetonka Those present: Goman, Beck, Brixius, Williamson, Bren, Horton, Pavot, Hughes, Catherine Palen. 1. Business Use Certificate Banners a. City Planner Al Brixius will be in attendance to discuss the business use certificate process. Attached are several documents in the order listed below. i. Planning Memo Dated March 4 Prepared for the April 8th Planning Commission Meeting ii. April 8th Planning Commission Meeting Minutes iii. Planning Memo Dated April 15 Prepared for the April 27th Work Session Meeting iv. Comments Received April 21 from Business Owner Chester Yanik v. Latest Version of the Business Use Certificate Ordinance Williamson said this subject continues to come around time after time. He said water contamination and improper dumping has brought this once again to light. Brixius said most of the time the city doesn't become aware of new businesses in the city until they come forward with a sign permit application. He said sometimes these businesses have not been appropriate for the zoning. He said this certificate will allow the city to catch this before this happens. He said this language is modeled qdter New Hope. Brixius said this is chapter ten of the city code, not the zoning ordinance and they're ding a new section. Brixius said strictly office space will be treated somewhat differently in that they will be subject to an annual review versus every time a new lease is signed. Brixius said there was poor turnout at the public hearing; he expected better. Brixius said the application information will require information for the fire department and contact information, what kind of materials are used in the scope of their business and demonstration of required parking. He said a registration fee has been discussed and originally the language was for $50 however commissioners felt this should be more stringent. Brixius said Inspections will be assigned by the administrator and they will be inspected for building, fire and zoning code compliance. Hughes asked about the timing. He wonders if it's when they take occupancy or sign the lease. Brixius says occupancy but before they're in the building. Hughes said he took a phone call regarding selling a business and the buyer is going to take over the existing business. He wonders do they keep the rights and privileges of the previous business. Brixius said as legal nonconforming it will remain but anything new will have to go through the business certificate process. Hughes still thinks office use only should still be required to comply with contact information. Brixius said all tenants will be listed and subject to an annual inspection. Hughes thinks there shouldn't be lag time, anyone new in the office space should be required to inform the city. Horton asked why there is a reputation of some businesses not being forthcoming. Williamson said some don't like government meddling but he said it can be just an excuse too. Bren thinks this is necessary due to the contamination of the water aquifer. Brixius said the Yacht Club thinks they might get better insurance breaks if they know the city is doing this. Pavot wonders if there is enough turnover among the sinesses where this will be effective. Brixius said some buildings, yes. Williamson is concerned out leases already subject to inspection and standards applied by other government agencies, i.e. restaurants. He said for instance medical center and Pres Homes would be subject to regulation and 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 K April 27, 2015 he wonders about non interference. Brixius said building code is with the building inspector and fire is dealt with by the fire department. Brixius said what state inspectors or health inspectors are required to look for will be their jurisdictional items. 0 Williamson wonders when this would become effective. Brixius said upon publication. Williamson wonders if there is more time needed in order to get this together and up and running. Tolsma said it would take some time and a joint application has been discussed using logos from Mound Fire, Orono Police and the City. Williamson said they won't take a vote tonight and if there are further questions, contact Brixius or Tolsma as this will be on a future meeting for adoption. Hughes wondered about single tenant but multiple uses such as the Drive -In. Brixius said they are just concerned with the building uses. He said flexibility is important but he is concerned what's behind walls. 2. Banners Discussion a. Public Works Director DJ Goman will be in attendance to discuss the potential installation of banners provided by Westonka Community Commerce for the summer. Attached is the current banner/flag/holiday decoration schedule that the city currently uses as a guide for when to put them up or take them down. Goman said Williamson was approached by the Westonka Community and Commerce to resurrect the banner program. He said they've been decorating poles for many years now. He said there are two different sizes. Goman said there are cloth banners and vinyl banners. He said banners are up from Memorial Day to Veterans Day and the flags are put up and down on specific dates during the summer. He said the question is whether there is a timing obligation for display of the business purchased banners. Goman said there is no obligation from the city for display and there are no contracts signed. Hughes wondered if this is the same group as before and Williamson said yes. Hughes wondered during the protection of the banners do they use cotton stitching. Goman said the* last go around was the cotton stitching and that's what is on the cloth banners. He said with the vinyl, they stretch when they get warm. Williamson said the pluses are a visible benefit to businesses in our community in a sponsorship way. He said this will save the city money because businesses are providing the banners but the real expense is in the upkeep, the maintenance and the placement. He said it seems like a wash. He said the gesture is nice but he's not so sure that all businesses are represented or participate. He said there is a proposition for new banners and they want to know if Spring Park will participate. Williamson said Orono has made a conscious decision for Navarre to create a new identity with a new banner and it's more artsy. Williamson said therefore Orono will not be participating in the Westonka Community and Commerce banner campaign. Bren and Horton want to keep the banners exclusive for Spring Park. Hughes wants the Spring Park Identity. Pavot thinks it sounds like a lot of people and businesses to please and the hassle factor is high. Williamson said he will communicate with Westonka Community and Commerce that the City of Spring Park will not be participating but he will be complimentary. 3. MISCELLANEOUS — Williamson said he's received some phone calls regarding some strange characters walking Shoreline Drive dressed as Ninjas. He contacted Orono Police and they are well aware of these people. He said some are alarmed by these costume -dressed people and Mound has an ordinance not allowing masks. Williamson said Orono can enforce this ordinance in Mound. He said the police can't act upon the way someone dresses or looks but aggression or threats can be acted upon. Hughes is in favor of looking at the ordinance that Mound has regarding wearing a mask in public. Beck said face covering has to be addressed carefully because some religious observations require face covering. Hughes would like Beck to check 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 3 April 27, 2015 into Mound's ordinance. Pavot wonders about public nuisance laws. Williamson wonders about terroristic threats but he believes it requires intent. • Beck said on the city attorney list serve there was a question regarding adoption of fee schedules whether by resolution or ordinance. She said some cities adopt by resolution and the League weighed in on this as correct adoption is by ordinance. She said different ordinances have individual fees and it can become burdensome to amend the ordinance. She said Spring Park followed suit on the informal nature of this but it needs to be adopted by ordinance. Beck said this needs to be put on a council agenda under ordinance and resolutions and then published. • Hughes said the LMCD needs to have their budget done by July 1 st and he has asked Greg Nybeck to attend a work session to explain. • Williamson asked Beck and Tolsma to update the Park Island situation and the status of the O'Flannagan matter. Tolsma said regarding the Park Island issue there has been a letter prepared to the Gorra's attorney informing them of concerns by the building inspector and stating a third party inspector/structural engineer will be brought in. Beck said she believes Gorra repaired the tunnel but did not do the work in the garage. Beck said when Qualle inspected recently he noticed the garage has deteriorated. She said the proposal is the building code permits the building official to hire a third party consultant and the offer is if the inspection proves to be a non issue, the city will pay the third party consultant. If the inspection proves repairs need to be made, the cost will be on Gorra. Tolsma said regarding the O'Flanagan property Brixius will provide O'Flanagan a visual overhead of his property and what changes need to be made and what is allowed. • Tolsma said there is a meeting tomorrow with MPCA, Dept of Health for the 75% review for the water plant. 04. INFORMATIONAL ITEMS a. May Schedule - Public Access Channels Meeting adjourned at 8:58 p.m. We dy Lewin, City Clerk Dan Tolsma, City Administrator 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 �a On Lake Minnetonka • CITY OF SPRING PARK CITY COUNCIL AGENDA MAY 4, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from April 20, 2015 b. City Council Work Session Minutes from April 27, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Linda Hoffman — Pickleball Update 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Ordinance 15-02: Business Use Certificate 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. May 12 — Administration Committee — 12:00 PM b. May 13 — LMCD — 7:00 PM c. May 13 — Planning Commission — 7:00 PM d. May 18 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll b. Part -Time Seasonal Employee Wage 15. MISCELLANEOUS (Information Only) 16.ADJOURNMENT Cii of NinJc Par 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US May 4, 2015 SPRING PARK On Lake 91,linneton a CITY OF SPRING PARK CITY COUNCIL MINUTES MAY 4, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS - Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Planner Brixius, various members of the local pickle ball league. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Williamson wants to add an item under new business, item c, Lord Fletcher's Restaurant. Hughes moves to adopt, Pavot seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Horton makes a motion to adopt the consent agenda and Bren seconds. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from April 20, 2015 b. City Council Work Session Minutes from April 27, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Linda Hoffman — Pickleball Update — Larry Gillette lives in Minnetrista. He said he's a representative of a pickle ball league and he wants to thank Westonka Community Education for seeking out permission to use Thor Park for pickle ball. He said it's been the best place selected as it's protected from the wind and there are nice trees so the court is shaded in the morning. He also said Spring Park has put down permanent lines and prior to that at the High School courts they had to tape the lines every time. Gillette said they've been able to accommodate everyone but it's possible there will be more and more players as the word gets out. Gillette said he wonders if they could extend the number days they play or even add a pickle ball court for future. He said they played roughly 25 times last summer and there were a few displaced tennis players but not many. However, he said he isn't sure how many didn't show up because they knew pickle ball was in progress. Williamson asked about pickle ball and a designated day and wonders if it's for a few hours. Gillette said it's scheduled from 9-12. He said they rotate players and courts. Hughes said he's happy the pickle ball court has been striped on both sides. 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS - a. Ordinance 15-02: Business Use Certificate Williamson introduces the city planner, Al Brixius. Brixius said this stems from a number of businesses starting up without notification to the city and not being properly zoned for the space. He said essentially this is a public safety, health and welfare issue. He said he modeled this after the City of New Hope's business use certificate. Brixius said all business property owner's were •notified of this. He said a letter, an application form and draft ordinance was mailed along with notice of the public hearing. He said they received three responses as a result. The Yacht Club Ci� o f snn, y Par 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 May 4, 2015 felt an annual inspection was more in line with their business plan. They are an office space and felt it would be too disruptive to have inspections when the lease changes. The ordinance was modified as a result. Brixius said the ordinance was also modified to state this was exclusive to buildings in a commercial zone. Brixius takes the council through the draft ordinance. Williamson said he thinks it's important to enact this new ordinance as soon as possible and building a business directory will come in time. Brixius thinks most businesses can be identified already. Williamson questions the zoning information and he said this city has always had nonconforming uses. He wonders if there is a way to get at commercial businesses operating in another zone, for instance in residential areas. He isn't so concerned about small office -type business, he's more concerned with traffic and excess parking generated as a result. Brixius said this probably won't correct illegal, non conforming uses. Hughes asked about purchasing a business and whether the current business has non conforming parking, he wonders if this would continue. Brixus said yes, if the business is purchased and it's going to be run the same, the legal non -conforming would remain. If the business use changes, they would have to meet the requirements. Hughes thinks sending out the cover sheet to existing businesses and ask for basic information and notify them of this change it could affect future buyers. Brixius agrees that this code, if drafted, should be sent out to the businesses as a form of notification. Hughes moves to adopt Ordinance 15-02. Pavot seconds. All votes ayes, motion carries. Williamson said since this was unanimous, he wonders if this needed a roll call vote and Beck stated it was not necessary. Tolsma wants to know the effective date and Williamson said standard upon publication. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said there was a meeting regarding the fire district and several surrounding communities attended. He said nothing was decided but City Manager of Mound, Kandis Hanson, will work with Chief Greg Pederson to continue this. He said the difficulty of recruitment continues although Mound does have a waiting list. Williamson said Orono is served by Long Lake Fire and it presents some problems in terms of logistical issues. He said there were 21 participants at the meeting of which five were from St. Boni who have an acute problem in terms of daytime staffing. Williamson said the Gillespie Finance meeting was well done. He said there were representatives from Minnetrista, Mound, Spring Park and three members of Gillespie. He said Gillespie's financial situation is good and strong. He said the contract allows a three year averaging and there was a one year that was slightly weaker than the other two strong years. • Hughes said it's important to know that the fire departments work cooperatively together and, if they are called out on mutual aid, they are familiar with equipment. He said box alarm systems put the calls to the appropriate responding department but other departments will be recommended in the dispatching function, in order, depending upon location and equipment. • Horton said she was impressed with the Gillespie Center meeting and how grateful and humble they are. She said the senior population is changing due to thoughts of perpetual youth and volunteer hours might be compromised in the future. Horton said it will be 50 years on May 6 since the 1965 tornado passed through this area and there will be an upcoming presentation at the Old Log Theater. Hughes said lessons have been learned and drills and practice scenarios are now part of schools and daycares. b. City Administrator — Tolsma said there is an update from Goman regarding upcoming events. He said there was a pre -con meeting for West Arm East and it's scheduled to start late June. He said once it starts it should be quick. Tolsma said work on the wateo. Cif of _'rin jc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US May 4, 2015 tower started today and will take a couple of weeks. Tolsma said there will be black -top patching done towards the end of this week. Tolsma said the contractor is working on • the retention pond on Warren Avenue and should be finished in a couple of weeks. c. City Engineer - nothing d. City Attorney - e. Public Works Superintendent - (see 11 b.) 12. UPCOMING MEETINGS & TRAINING — Williamson adds May 14, LMCC 7 p.m. a. May 12 — Administration Committee — 12:00 PM b. May 13 — LMCD — 7:00 PM c. May 13 — Planning Commission — 7:00 PM d. May 18 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Horton makes a motion to pay the claims and Bren seconds. All votes ayes, motion carries. b. Part -Time Seasonal Employee Wage — Tolsma said a returning part-time seasonal employee is returning for the third year. He said Lewin is a good worker, he is mechanical and is able to repair things and saves the city money by doing the repairs. Tolsma said in looking what Lewin performs and frees up in terms of Goman's time, Tolsma thinks a fair compensation is in order. They are looking to increase this to $12 an hour and would be applicable to Lewin only due to his qualifications. He said it probably means a $600-800 total season increase and he doesn't see any impact on the budget. Williamson thinks a motion should be made because it was established by motion previously. He said there was an issue because a previous employee filed for unemployment due to a layoff on a different job. As required by law, this unemployment compensation ended up partially impacting the City. For that reason he said they've been very careful going forward in who they hire. Hughes moves to increase the employees wage to $12 per hour. Horton seconds. All votes ayes, motion carries. c. Lord Fletcher's Restaurant. Williamson said council members received an e-mail regarding an amplified event being conducted outdoors at Lord Fletcher's and it's not within the framework of the music permit. Williamson said there were several events held on Saturday, one being the Ron Schara Crappie Contest, Clean up the Lake event and the Minnesota Wild hockey promotional event. He said this is outside of allowable music concert permit and is in violation of the list of standards adopted with the music permit. Tolsma said staff examined the special events approved and nowhere did it say there was going to be a live music event this past weekend. Hughes requests Tolsma find out from Lord Fletcher's if the sound technician was on site. Pavot wonders what needs to be done now. Williamson wants Tolsma to follow up with this and remind Lord Fletcher's they are in violation of their concert series. 15. MISCELLANEOUS (Information Only) 16.ADJOURNMENT — Bren makes a motion to adjourn/Horto=nds :42 p.m. All votes ayes, motion carries. endy Lewin, City Clerk iDan Tolsma, City Administrator Park /4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK CITY COUNCIL AGENDA MAY 18, 2015 — 7.30 PM SPRING PARK CITY HALL On Lake Min 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from May 4, 2015 b. Administration Committee Meeting Minutes from May 12, 2015 C. Dock Licenses 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS a. Red Ribbon Ride 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer a. Municipal Separate Storm Sewer Systems (MS4) Public Hearing — City Engineer Paul Pearson d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. May 26 (Tuesday) — Work Session — 7:OC b. May 27 — LMCD — 7:00 PM c. June 1 — Regular City Council Meeting — 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Mound Fire Department April Report 16.ADJOURNMENT C� o f ll�rinq Park 4349 WARREN AVENUE, PM / Water Plant Tour at 6:00 PM SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US May 18, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES MAY 18, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake 91,finnetonka 1. CALL TO ORDER - Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL - Pavot, Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS - Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck. 4. PLEDGE OF ALLEGIANCE - 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Hughes moves to remove item c due to error and corrections. Bren makes a motion and Pavot seconds to adopt the consent agenda as amended. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from May 4, 2015 b. Administration Committee Meeting Minutes from May 12, 2015 G. DeGk i iGeRGeS_ 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS - 9. PETITIONS. REQUESTS & APPLICATIONS - a. Red Ribbon Ride — Williamson said this is the third annual event for the applicant. Tolsma said this is a charity bike ride to benefit Aids. This is a multi -day event and the last day is from Waconia to St. Paul for the finish. He said they will ride through Spring Park earlier in the day. Tolsma said the conditions are the same as approved last year and conditions are agreed upon. Hughes said of all of the various events, he feels this group is the most courteous group we've had. Hughes moves to approve and Pavot seconds. All votes ayes, motion carries. 10.ORDINANCES & RESOLUTIONS — None. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said there was a routine LMCC meeting. He said analog signals are coming to an end but, he said older t.v.'s are the only ones affected. He said Mediacom will supply an adapter for t.v.'s that need it for the transmission. Williamson said new by-laws have been approved and they are very routine and they need city approvals. Williamson said a budget committee has been formed. • Hughes said starting July 1st Hennepin County will be charging $10 for recycling certain electronics. He suggests getting rid of t.v.'s before that date. Hughes said the LMCD will be at the work session and will go through the budget and be specific about where the money goes to. b. City Administrator — Tolsma said the water tower was completed this past Saturday, the drainage basin is complete • except for the hydroseeding and road patching hasn't taken place yet due to wet weather. Tolsma said he talked to Tom Emer of Lord Fletchers restaurant who was apologetic about the Cil of"� injV(4rk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 May 18, 2015 music concert being in violation of the conditions set previously. Emer said the weather was stellar and impulsively they moved the music outside. Tolsma said per the conditions of the live music concert, this Thursday starts the live music on the wharf. . c. City Engineer a. Municipal Separate Storm Sewer Systems (MS4) Public Hearing — City Engineer Paul Pearson — Pearson said he'll be referring to the document from June 2006 SWPPP. He said this report is on file at City Hall. MS4 stands for municipal separate storm sewer systems. He said it's governed by MPDES program. He said there is an annual report and an assessment of compliance. Pearson said it does require the public information meeting be held and the purpose is to obtain comments from the public to voice concerns. Pearson mentions the Spring 2015 newsletter article and he encourages this be read. He said the council took action to complete the storm water basin and this will significantly reduce the amount of phosphorous draining into the lake. Pearson said this acts similar to a rain garden. He said council member Bren has attended meetings regarding water quality and is becoming knowledgeable. Hughes asked about the work being done on Shoreline Drive and wonders if there is anything being done to filter the water. Bren said there are more sessions coming up regarding clean water and she can forward the information to anyone so interested. Bren wonders if maybe the planning commissioners would be interested. Williamson said since this is a hearing that was published in the city's newspaper there is an obligation to hold the public hearing. Williamson calls the hearing to order at 8:02 p.m. Having no one in attendance for the hearing, Williamson takes a motion from Hughes and Horton seconds to close the hearing at 8:02 p.m. Williamson said the city sweeps the streets three times a year now and baselines for contamination management have been established. d. City Attorney — Williamson asked Attorney Beck about converting the fee schedule to an ordinance. Beck sai� when comparing the resolution adopted in January and the last schedule in the ordinance book, she found inconsistencies. Beck said she is hoping to bring this to the next staff meeting and then bring it to the administrative committee. Williamson asked about periodic changes to the fee schedule and Beck recommends not redoing the ordinance, just amending it and publishing the amended change. Williamson is concerned about the timing at the first meeting in January, especially when there is a new council being seated. Beck said this shouldn't be a problem to hold the public hearing at another meeting. e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING — Williamson said with the work study session for next week it has been suggested there be a water plant tour. He said there is a major project to expand the plant and he thinks it's important to know what they're starting with. He said they are proposing to conduct the tour one hour before the start of the work study session (6 p.m.). He polls the council for work conflicts in order to discuss an alternative plan. a. May 26 (Tuesday) — Work Session — 7:00 PM / Water Plant Tour at 6:00 PM b. May 27 — LMCD — 7:00 PM c. June 1 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS — None. 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Bren makes a motion and Hughes seconds to approve the claims. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) — Hughes said the city starts summer hours today. Tolsma said the hours are Monday through Thursday 7:30 a.m. to 5 p.m. and on Friday 7:30 to •11:30 a.m. Ci of S�rinJc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 May 18, 2015 a. Mound Fire Department Press Release b. Mound Fire Department April Report • 16.ADJOURNMENT — Hughes makes a motion and at 8:13 p.m. All votes ayes, motion carries. Dan Tolsma, City Administrator • Horton seconds to adjourn the meeting J Wendy Lewin, City Clerk • Ci , o f Sprinc ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake Yinneton a CITY OF SPRING PARK WORK SESSION AGENDA MAY 26, 2015 — 7.00 PM SPRING PARK CITY HALL Lake Minnetonka Conservation District Budget Update a. LMCD Executive Greg Nybeck will be at the meeting to discuss the 2016 draft budget. Attached is a copy. 2. Dock Licenses — Action May Be Taken a. Included for review are the corrected dock licenses for multi -unit facilities. 3. Fee Schedule a. Included is the most recently adopted fee schedule for the city. As part of the process of converting the schedule from resolution to ordinance form, the council should also discuss if there are any changes they would like to make at the time of conversion. Once the fee schedule is in ordinance form it will be more complex to make changes as public hearings and publication of any changes will be required. 4. MISCELLANEOUS 5. INFORMATIONAL ITEMS a. March Financial Report b. April Financial Report c. LMCC Updated By Laws d. Metropolitan Council Population Estimate e. June Channel 8 & 20 Schedules 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 May 26, 2015 SPRING PARK CITY OF SPRING PARK WORK SESSION MINUTES MAY 26, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake Minnetonka Those present: Williamson, Hughes, Bren, Horton, Pavot, Tolsma, Lewin, Nybeck of the LMCD . 1. Lake Minnetonka Conservation District Budget Update a. LMCD Executive Greg Nybeck will be at the meeting to discuss the 2016 draft budget. Attached is a copy. — • Nybeck said the LMCD acts similar to cities in that they have a board of 14, they have planning and zoning and the Water Patrol is their police department. He said they receive support from the 14 member cities along with Save the Lake fund contributions. • Nybeck talked about the boater safety course being offered and said there are two classes in June. He said there is online work and there are quizzes that have to be taken in order to move on to the next section. Nybeck said a parent attends along with the student. He said it takes a lot of volunteer hours and Jay Soule of Al and Almas is the leader. • Nybeck said there was a movement for unification on the lake and in 1967 a state statute defined roles, responsibilities and budgeting . He said they look at total taxable market value and they have a maximum levy percentage. He said it's allocated according to net • tax capacity. He said the City of Minnetonka has about 50% of the market value and the other 50% is divvied up among the other cities. He said the budget has to be certified by July 1 t • Hughes asks Nybeck to talk about equipment. Nybeck said they have three harvesters. He said in the past they have used subcontractors but it's been debatable about which is the best way to go. He said they have spent up to $200K and now they are down to about $85K. Nybeck said they are tweaking how to operate in order to figure out how to keep up with the milfoil harvesting. He said they do channel cuts and parallel cutting along the shore. • Williamson wonders about safety factors. Nybeck said safety is coming on stronger and additional seasonal deputies are on the lake from May through August to assist with the demand. Hughes said the use of the lake has changed in the last five years. It's given way to kayakers, paddle boarders and canoeists. Pavot asked if there is marketable value to milfoil in order to turn it into a saleable item. • Williamson wonders why the city has a role in their budget. Nybeck said they don't have the ability to tax so they have to go through the member cities. Nybeck explains the timeline for the budget approval. He said there is a 10.4% decrease for the city of Spring Park. He said they've had a decrease in expenditures due to lower spending. Nybeck said they have a really great building lease with the City of Mound and are saving money. He said they have a ten year lease with minimal increases. Nybeck said harvesting equipment replacement has been reduced. He said this can be somewhat contentious and they'll have to work through that. Nybeck said the AIS prevention and management is coming • from different places. Hughes asked about the monitoring stations. Nybeck said they're targeted for Harrison, Cook's Bay, Carson and Wayzata Bays. He said the DNR focuses 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2 May 26, 2015 on Grays, Maxwell, North Arm and Spring Park. Pavot wonders how the effectiveness is measured. Nybeck said he doesn't know if he can answer that. He said it's only as good as the access covered, the inspector and un-inspectable components in watercraft. Hughes proposes to keep the budget as exactly as it was based on new things to be implemented. Williamson said he thinks they need funding for unknowns. He also added that new things are coming along all the time and he thinks they should be able to respond to those. Pavot would like to see more go towards the milfoil than the AIS. 2. Dock Licenses — Action May Be Taken a. Included for review are the corrected dock licenses for multi -unit facilities. Williamson said this upcoming action was announced at the council meeting. Williamson suggests separating out Bayview Apartments due to Pavot's conflict of interest. Williamson wonders about the number of boat slips and paying the same amount for a dock license. Williamson moves approval of all dock licenses other than Bayview. Hughes seconds. All votes ayes, motion carries. Williamson moves approval of the dock license for Bayview Apartments and Hughes seconds. Pavot abstains from the vote, all other votes ayes. Motion carries. 3. Fee Schedule a. Included is the most recently adopted fee schedule for the city. As part of the process of converting the schedule from resolution to ordinance form, the council should also discuss if there are any changes they would like to make at the time of conversion. Once the fee schedule is in ordinance form it will be more complex to make changes as public hearings and publication of any changes will be required. • Williamson said Beck has found that fee schedules need to be adopted by ordinance rather than resolution. He said this change is in the process of being transitioned and now is the time to tweak this or think about making changes. Williamson said most of the amounts have already been assigned from past history or according to what we are being charged (i.e. building inspections). He said cities are not allowed to use fees as a profit -making effort. It has to be based upon actual costs to process. Williamson wonders about dock permitting and perhaps fairness and equity needs to be considered. Hughes wonders about photocopies plus labor costs. He wonders about driveway permits and recycling carts. Hughes also wonders about dock permits depending upon zoning districts. Hughes said he'll check with the LMCD with regard to multiple dock license compared to a commercial license. Williamson said hours, noise, trash and parking are the key elements for the City to focus on. 4. MISCELLANEOUS — Hughes referred to a letter sent regarding upcoming sessions on water quality in July, one in September, one in October, all on different subjects. Hughes wonders about the playground stuff. Bren wants to comment on how Thor Thompson Park looks so nice with the new picnic tables. Bren thinks the grills should be removed as they are never used. 5. INFORMATIONAL ITEMS — Williamson wants to emphasize according to the March financials it shows the city has about five million and previously it was three million but it's due to the bond purchase. He said the numbers should be carefully analyzed and future payouts to contractors. He thinks they'll be spending about a million dollars. He thinks the CIP needs to • be updated and expects the work needed to be done could take about four months. Horton asks about Discover Bank and the CD maturing and she wonders if this will be reinvested. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 3 May 26, 2015 • n LJ Williamson said they used to roll it over but interest rates are so low so the money was put in money market so it was more liquid. a. March Financial Report b. April Financial Report c. LMCC Updated By Laws — Williamson said he's not sure this even has to come to the City but the LMCC wants two-thirds to respond. He said it's been decided to follow Roberts Rules of Order for quorum. He said they've changed the board meetings to quarterly instead of monthly. He said this will be coming forward at the next council meeting. d. Metropolitan Council Population Estimate — Williamson said he is concerned that this number may come to bear in the future if there are dollars available and the numbers aren't correct. He thinks the estimate is wrong and there are more residences than are recognized. Williamson would like to involve Brixius in this to evaluate whether these numbers are accurate or not. e. June Channel 8 & 20 Schedules Adjourned 9:27 p.m. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 CITY OF SPRING PARK CITY COUNCIL AGENDA SPRING PARK DUNE 1, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from May 18, 2015 b. City Council Work Session Minutes from May 26, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council a. LMCC By Law Amendments b. City Administrator a. West Arm East Road Project — Change Order #1 0 c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. June 9 — Administration Committee — 12.00 PM b. June 10 — Police Commission — 8:00 AM c. June 10 — Planning Commission — 7:00 PM d. June 10 — LMCD — 7:00 PM e. June 15 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Emergency Management Seminar 16.ADJOURNMENT • Cifm of Sfq na Park L c 1 June 1, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES JUNE 1, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS — Williamson introduced the council and staff to the viewing public. Administrator Tolsma, Clerk Lewin, Planning Commissioner Mason, Attorney Beck. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes wants to add under miscellaneous a discussion topic and photo regarding playground equipment and he so moves to adopt the agenda with the addition. Horton seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Bren makes a motion and Pavot seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from May 18, 2015 b. City Council Work Session Minutes from May 26, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — None. 09. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS — None. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — a. LMCC By Law Amendments Williamson said the changes are in executive committee. They are dealing with size, meeting times established and signatures for finances. Williamson moves to accept and Hughes seconds. All votes ayes, motion carries. b. City Administrator — a. West Arm East Road Project — Change Order #1 Tolsma said when discussion was for both West Arm Central and East, it was a combined project. This would have included the intersection however West Arm Central was not approved for improvement. Tolsma said West Arm Rd East is moving forward but the intersection affected was not part of the project. He said discussion was held regarding including the intersection and it was decided to include the intersection in the road project. Tolsma said there were three drainage options initially. When looking at project costs they always looked at the most costly option, option three, but they have now gone back to option one due to the failure to reach an agreement with the owner of Lord Fletcher's Apartments for the easement. Tolsma said option one was the initial option suggested by the Minnehaha Creek Watershed District. Williamson wonders about blending the unimproved section of the road. Tolsma said there will be some minor tapering. Williamson is concerned about pavement levels. Bren wonders if this is • already spelled out in the proposal. Tolsma said they are going to leave off the final coat. He said that will take the road through a freeze thaw cycle and then in the spring Ci� of-, r nJc Park 4349 WARRFN AVFNUE SPRING PARK MINNFSOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 VA✓ AV C! SPRING -PARK MN US 2 June 1, 2015 the final overlay will be put down and it should even it out. But, Tolsma thinks this is a good question for the engineer. Williamson said he is concerned about a ripple affect • due to change orders. Hughes asked about the type of curbing and Tolsma said it's the same curbing on the rest of the project but there will be a valley gutter curbing by the apartment entrance. Williamson is looking for a motion and Hughes makes that motion to approve the change order and Bren seconds. All votes ayes, motion carries. Tolsma said in the next few days, the hydroseeding will be done for the drainage basin and a black top crew will be coming. He said Ag-lime was added to the baseball field at Thor Thompson Park. Hughes asked about blacktop and repairing on Black Lake Road. Tolsma asked if there were markings on the road and Hughes was unsure. c. City Engineer — Nothing. d. City Attorney — Williamson said Beck is working on updating the fee schedule and she has an update. Beck said at last week's staff meeting the fees were discussed with the city planner and she will be forwarding it to the building official for his review. She said it will then be reviewed again for final approval. Williamson asked about the comprehensiveness of the changes and Beck said she is referencing the corresponding codes and making sure everything is current. Williamson asked about the recent street antics taking place mostly in the City of Mound and he wondered if the City of Spring Park should update the code to reflect the safety of its residents. Beck said she was looking for references on banning face masks. Beck said Spring Park does have an ordinance on the books if anyone is acting in a threatening manner, police can intercede. She said she can put together a memo that reflects her research. Williamson wonders about the definition of "threatening" and whether this includes • gestures. Beck said the ordinance talks about the feeling from the victim and whether they feel threatened. e. Public Works Superintendent — Nothing. 12. UPCOMING MEETINGS & TRAINING — Williamson wants to add June 3Id, Investment and Finance committee at City Hall. a. June 9 — Administration Committee — 12:00 PM b. June 10 — Police Commission — 8.00 AM c. June 10 — Planning Commission — 7:00 PM d. June 10 — LMCD — 7:00 PM — Hughes said the official business meeting will be between 5 and 5:30 and after they will be meeting with a consultant. e. June 15 — Regular City Council Meeting — 7.30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Williamson said the big item is the request for $131,000 for pay request for Kings Road and $18,000 for the repair of the water tower. Tolsma said this is per the agreement entered into and all sides have agreed it is satisfactory. Bren makes a motion and Hughes seconds to pay the bills. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. Emergency Management Seminar — Williamson said this is at Corcoran Community Center on June 25cn b. Hughes said he brought in a copied photo of foreign objects found in park equipment. He said the timbers around the park equipment are splintering and he said his church • uses black composite that won't splinter. He thinks the timbers at the park are Ci o f &� nJc ?Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 V'vVvVV C1 SPRING -PARK MN US 3 June 1, 2015 disintegrating and the finish is worn off and wires are pulling away. He said he spent some time pulling things out and is concerned about injury to the children that play there. Williamson asked Tolsma where the city is at in terms of the park upgrade. Tolsma said nothing has been purchased but a meeting will be put together with a playground representative. He said they hope to get an idea for better options. He said Norlings have been consulted and they suggested the Keystone block system but there are concerns about safety hazards. He said they hope to have a few options to choose from. Williamson asked if this is in the budget and Tolsma said dollars were allocated under the public revolving fund. He said this is a result of work the Planning Commission did for the last few years and taking their suggestions and working through the list. Bren asked if the photo was showing what is present in the timbers now and Hughes confirmed these are debris items working their way to the surface. Tolsma wants to clarify that these items didn't come from Spring Park's playground but from a different source. Williamson wants to acknowledge Goman for the water plant tour and his explanation of how things work and interface with the plant upgrade. He wants to thank him for accommodating the questions and the good background information supplied. Williamson asked Hughes and Pavot about the survey from the Carlson School of Business at the University of MN. He said there were hundreds of responses and found the LMCD and the DNR to be highly criticized. Pavot said she hasn't looked at it yet. Hughes said he'll hold his comments until Pavot has had a chance to review the study. He questions the methodology of the research. 16.ADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn the meeting at at 8:14 p.m. All votes ayes, motion carries. W y Lewin, City Clerk Dan Tolsma, City Administrator c1f� of 3.prinq Park iPiRING PARK On Lake `Nlinnet_nnka CITY OF SPRING PARK CITY COUNCIL AGENDA JUNE 15, 2015 - 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from June 1, 2015 b. Unapproved Planning Commission Minutes from June 10, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Tour de Tonka Special Event Application b. Building Inspections Annual Update - Code Changes and Performance Feedback 9. PETITIONS REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator • c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. b. June 18 - Administration Committee - 12 PM c. June 22 - City Council Work Session 7 PM d. June 24 - LMCD — 7:00 PM e. Emergency Management Training - June 25, 5:30-7:30 PM f. July 6 - Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Ong) a. Mound Fire Department Press Release b. Mound Fire Department April Report 16.ADJOURNMENT • Ci�ij o f s'h�inq TaNk 1 June 15, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES JUNE 15, 2015 — 7.30 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:33 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Public Works Superintendent Goman, Attorney Beck, Commissioner Mason. 4. PLEDGE OF ALLEGIANCE - 5. ADOPT AGENDA — Hughes makes a motion and Pavot seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Bren makes a motion and Hughes seconds to adopt the consent agenda. Hughes said on planning commission minutes he wonders what the term "fire protected windows" means as he doesn't know what that is. He'd like to ask Qualle during his report. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from June 1, 2015 b. Unapproved Planning Commission Minutes from June 10, 2015 7. PUBLIC FORUM — Holly Spaeth resident of 2124 Black Lake Road for 2.5 years said she has • had city sewer back into their home twice now. She said the first time the city's insurance decided it was an Act of God. She said therefore they submitted to their insurance and insurance paid out the maximum leaving them with $8K for out-of-pocket and this did not include personal items. She said less than a year later, it happens again. Spaeth said she understands there was a blockage in the road. She said her insurance company has informed them if they submit again, they will be dropped. She said their new basement now has to be torn up, again. Spaeth said their two dogs were subjected to raw sewage for five hours before it was discovered. She said she is looking for a future fix of the problem as well as some backup for what happened to them. Williamson said he sympathizes. He said "Act of God" refers to situations of nature. He said it gets complicated. He said the city agrees and would like to see this remediated. He said this is a waiting game until all the facts are gathered and waiting for determination according to procedure. Spaeth wonders about future prevention. She doesn't feel confident that this isn't going to happen again. Goman said there is a maintenance policy addressing water and sewer main. He said there is a general maintenance policy set up through the League of MN Cities. He said the first thing is to find the blockage and clear it. He said he can't guarantee this won't happen again. He said they televise the sewer lines looking at the pipes, he said they do high pressure cleaning of the pipes. Williamson asked what happens now. Tolsma said the biggest step going forward is the adjustor from the League will be meeting with affected property owners. He said in the next • few days, the inspection will be complete. He said the adjustor has talked with city staff and a determination will be made regarding coverage. He said it's important for patience and to let the process work its way. He said once the League makes the determination, then they'll go from there. Hughes asked Goman to check the home where the owners haven't been 2 June 15, 2015 informed. Hughes doesn't want this process delayed due to the absence of the one property • owner. Pavot wonders about sending a letter and perhaps their mail is forwarded. Williamson said the city wants to solve problems and feels they have been reactive to situations. The city wants to do the right thing. 8. PRESENTATIONS & GUEST SPEAKERS a. Tour de Tonka Special Event Application — Williamson said there is a list of standards that has been agreed upon in years past. Tim Litfin said the past Tour de Tonkas thank the city for allowing this to happen again. Litfin said they have cities that want the ride to come through their communities. He said the popularity is spreading. Litfin said they will comply with the list of conditions and they'll make it work. Williamson asked if these conditions are doable and Litfin confirmed. Litfin said there is someone on a scooter that goes back and forth between the crossings in Spring Park and this individual warns walkers and others not involved in the tour of the ride coming through. Hughes said he thinks this is a good event but he wonders about the single file riding. Litfin said riders are cautioned about this as they go through Spring Park along with signage. Tolsma said the conditions have worked in the past and they look forward to a successful event. Hughes moves to approve the application and Horton seconds. All votes ayes, motion carries. b. Building Inspections Annual Update - Code Changes and Performance Feedback — Williamson explained Scott Qualle is the City's building inspector. Qualle said the code adoption and the International Code Council publishes a new code every three years. He said they are in the middle of that process. Qualle said residential is one and two family homes. He said Pres Homes would be considered commercial. The fire and plumbing code is yet to • be adopted. He said there are several updates to the code including increased sizes for sheds and fences, minor plumbing changes, materials for garage floors, sound suppression between common walls of townhomes or duplexes, fire suppression measures regarding sprinkler systems and smoke detectors. Hughes asked about sound suppression and additions to an existing and wondering if the house has to be brought up to code. Qualle said the current code will be subject to the new addition. Hughes asked about a fire restoral. Qualle said it's an interesting question and some construction doesn't accommodate updating due to the original construction but, most restoral will have to be built according to code. Hughes wondered about an addition to a house that increases the square footage beyond 4500 square feet. He wonders if the entire structure would have to be sprinkled. Qualle said it won't be required as long as the first home was under 4500 square feet. Hughes asked about fire protected windows. Qualle explained the requirement is due to closely constructed structures. Pavot asked about treated lumber and she wonders about chemicals and fumes firefighters are exposed to. Qualle said goals are to suppress fire. He said there are even effective fire suppression paints. He said hazardous vapor is always a concern. 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said he's had three meetings, one being the Finance and Investment committee. He said there was good discussion about policy and procedure. He said the work product will work towards an update of the capital improvement program. He said there was a meeting at • Mound City Hall and various staff members from surrounding communities attended and the topic was Met Council water issues. He said the point of the presentation was about short comings and criticisms of the Met Council and legitimacy of their activities. Williamson found it to be fairly one-sided and anti -Met Council. Williamson attended the Police Commission committee meeting but he will leave that to Bren as she has been very involved. 3 June 15, 2015 • Bren said the workshop was interesting. She said they actually had interactive play using . simulator weapons and responding to a crisis event. She said it really made her aware of how difficult it is for officers responding to an event and to maintain control. She said they also role played an event of a suicidal individual and how the officers handled the situation. She said the police department does a great job and they have a lot of opportunity for training for all events. She encourages those on the council to get to know the police and to attend the training events. Hughes asked if this was part of the police Citizen Academy. Bren said no, this was an invitation to council members on use of force. Hughes said the Citizen Academy is really worthwhile and he encourages all who want to attend to contact Orono PD for future dates. Williamson said there is more than likely going to be further opportunities to attend this in the future. • Williamson said the social host ordinance was passed in Spring Park late last year and Orono used a same or similar for their adoption. Williamson said Healthy Heart will be training and looking for other places to install AED's throughout the city. He said there will be more to come. Williamson said there is concern regarding the costumed characters that have frequented the city, dressing in super hero costumes. Beck said the memo she handed out is a follow-up to previous discussion. • Hughes said the LMCD met with the consultant to continue working on the strategic plan. Williamson asked about the presented budget and Hughes said it had to be approved or disapproved preliminarily. He said he was the only negative vote. b. City Administrator - nothing. c. City Engineer - nothing. d. City Attorney - nothing further. e. Public Works Superintendent — Goman said blacktop patching has started. He said they installed concrete at Wilkes Park for picnic table platform. He said the path between the basketball court and the trail head will soon be installed. 12. UPCOMING MEETINGS & TRAINING a june 9 AdmonistFatieR Committee 1' :00 PM b. June 18 - Administration Committee - 12 PM — Hughes has a conflict with this date and is looking at June 23rd instead. c. June 22 - City Council Work Session 7 PM d. June 24 - LMCD — 7:00 PM e. Emergency Management Training - June 25, 5:30-7:30 PM — Williamson said the council has expressed interest in this training. f. July 6 - Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Williamson said there is a revised document in front of the council. Hughes moves to approve the claims. Bren seconds. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Mound Fire Department April Report 16.ADJOURNMENT — Horton makes a motion and Hughes seconds to adjourn the meeting 9:19 p.m. All votes ayes, motion carries. 1 Wendy Lewin, City Clerk Dan Tolsma, City Administrator SPRING PARK On Lake Yin neton a CITY OF SPRING PARK WORK SESSION AGENDA JUNE 22, 2015 — 7.00 PM SPRING PARK CITY HALL 1. Sewer Back-up Status Update a. The portion of sewer line where the obstruction was located is being jetted and televised today (Friday) so we will hopefully have a better idea of what caused the blockage by the time of the meeting on Monday. Additionally, staff will give the council a full status update regarding the claim process. 2. Met Council Population Estimate a. Included for review is the letter drafted by City Planner Al Brixius in response to the most recent Met Council population forecast dated May 14 (also included). 3. Strategic Planning Session Discussion a. It has been discussed that the Council should conduct a strategic planning session in the near future to discuss some long-range planning goals of the City. Staff would like to discuss potential dates and times when this planning session can be held. • 4. MISCELLANEOUS • 5. INFORMATIONAL ITEMS a. Mound Fire Department News Release b. LMCD Public Meeting Notice c. July Channel 8 & 20 Schedules 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 June 22, 2015 SPRING PARK CITY OF SPRING PARK WORK SESSION MINUTES JUNE 22, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake Minnetonka Attendance: Williamson, Hughes, Bren, Horton, Pavot, Tolsma, Lewin, Beck 1. Sewer Back-up Status Update a. The portion of sewer line where the obstruction was located is being jetted and televised today (Friday) so we will hopefully have a better idea of what caused the blockage by the time of the meeting on Monday. Additionally, staff will give the council a full status update regarding the claim process. Tolsma said what's in the packet is what he got from the insurance adjustor on Friday. He said one property owner not filing with their personal insurance is Spaeth as they were told their insurance would drop them if they filed a claim. Therefore, they are being paid outright. They will supply cleanup receipts. Tolsma said the others will have to go through the subrogation process by working with their insurance companies. Hughes asked why general liability instead of no-fault. Tolsma said in the no-fault sewer backup agreement there is language stating the city agrees to maintain sewer lines 3-5 years. Tolsma said the last time the line was maintained was 2003 so there has been no maintenance. Tolsma cautions the council that this probably won't happen again. Williamson said what's critical is why is the city paying for no-fault if they won't cover it. Williamson is worried about increased rates due to this. Williamson said he's •been told televising of the lines has been done more frequent. He doesn't feel the council has been accurately informed as to what's being done. He feels the city has not been professionally served. Horton wonders if no-fault means it's the city's fault. Tolsma said it's a no-fault of the city's actions but, because it's been determined there is fault, they will use general liability. Horton said last year it backed up because of flooding. Williamson said that is correct. He said even if the city is entirely rebuilt, there will still be that problem because of overburdening the system. He said this is different. Williamson said Goman said when jetting the system by forcing water through a hose, they hit tree roots. Williamson said it's an indicator that a router moved through the system, moving the mass and blocking the entire system. Pavot said back flow preventers can run in the area of $800-1200 including installation costs. Hughes wonders where the check valve goes and Pavot said when excavation is done. Hughes wonders about requiring check valves on the sewer line on new builds. Williamson said he wants to pursue an incentive plan because of potential increased insurance rates for the city. Tolsma said in the city he lives there is a requirement for an I&I inspection at sale and problems have to be corrected. Hughes wonders about changes to existing sewer lines. Williamson thinks if there is a street project, it makes sense; however, he said it isn't always the fix. He said things can sit in pipes and congeal creating another blockage problem. Hughes wonders about future development and thinks splitting the overloaded line should be considered. Bren is concerned about aging infrastructure first. If it isn't replaced, deteriorating lines will continue to be a problem. Hughes would like to know, not counting last year, how many sewer backups have there been and where. Williamson said policy and capital investment needs to be examined. He thinks redevelopment needs to be looked at but he doesn't anticipate a lot of that. Pavot said sewer line maintenance needs to be looked at first. She said according to the maintenance plan, those lines need to •be brought up-to-date. Beck is concerned about incentives being offered and what to do with those residents who have already paid to have them installed. She is also concerned about those who do not chose to use the incentive plan, she wonders how effective it would be if only 20% of residents take 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 • 2 June 22, 2015 advantage of the incentive plan and the others do not. Bren is concerned about the lack of compliance with city codes as it is. She said nothing ever happens so she wonders why anything should be done. She feels it's a city that looks like it doesn't care. Williamson wants to see an official maintenance log produced showing what sewer lines have been examined. He wants the history of sewer backups and modification of city code requiring sewer inspections. Beck said Tolsma could look to what Golden Valley does. 2. Met Council Population Estimate a. Included for review is the letter drafted by City Planner Al Brixius in response to the most recent Met Council population forecast dated May 14 (also included). Williamson said he's been concerned about the numbers the Met Council provides annually; therefore Brixius was asked to conduct more research on this and came back with an increased count due to occupancy rates being boosted. Hughes wonders about snowbirds and short-term occupancy. 3. Strategic Planning Session Discussion a. It has been discussed that the Council should conduct a strategic planning session in the near future to discuss some long-range planning goals of the City. Staff would like to discuss potential dates and times when this planning session can be held. Williamson said he feels step-by-step processes need to be discussed. Williamson said Brimeyer put together a brainstorming session wherein input was taken, votes were taken, revotes and winnowing the list down to priorities and numbering the urgencies. Williamson is suggesting Brimeyer be brought back to conduct this process. Tolsma said he wants feedback from the council as to who to include and wonders about the Planning Commission and whether to do it on a Saturday or a weekday night. Hughes wonders about the update to the comprehensive plan. Williamson said the first steps start next year. Hughes suggests this before a main meeting like what the LMCD does. Williamson would like to include the planning commission but not necessarily at the same time. Williamson thinks Brimeyer should be consulted as to how to proceed with the plan. Tolsma thinks it's important to mesh this with the budget process. 4. MISCELLANEOUS — • Williamson wonders about the status of the drainage project and Tolsma said it's essentially finished except for the final landscaping. He said it ties in with West Arm East coming up in the next month. • Hughes wonders about safety at City Hall. Tolsma said he spoke with Correy Farniok about this and emergency management and coordinating schedules. He thinks the August work session is the soonest he can get to a work session. • Williamson also wants to keep the discussion about protecting the property files alive. 4. INFORMATIONAL ITEMS a. Mound Fire Department News Release b. LMCD Public Meeting Notice c. July Channel 8 & 20 Schedules Adjourned: 8:30 p.m. Wendy Lewin, City Clerk Dan Tolsma, City Administrator 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK On Lake 9linneton a CITY OF SPRING PARK CITY COUNCIL AGENDA JULY 6, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from June 15, 2015 b. City Council Work Session Minutes from June 22, 2015 c. City Council Emergency Meeting Minutes from June 30, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator • a. Strategic Planning Session Proposal b. Revised Met Council Population Updates c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. July 8 — LMCD — 7:00 PM b. July 14 — Administration Committee — 12:00 PM c. July 20 — Regular City Council Meeting — 7:30 PM d. July 23 — Water Workshop — 5:00 PM (Need to register by July 9cn) 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Water Workshop Flyer 16.ADJOURNMENT • Ci� a f l-�KnJc ?Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake Minnetonka July 6, 2015 Corrected CITY OF SPRING PARK CITY COUNCIL MINUTES JULY 6, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7.30 p.m. 2. ROLL CALL — Hughes, Pavot, Bren, Horton, Williamson. 3. INTRODUCTIONS — Williamson introduced the council to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Commissioner Mason. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Hughes/Pavot a. City Council Regular Meeting Minutes from June 15, 2015 b. City Council Work Session Minutes from June 22, 2015 c. City Council Emergency Meeting Minutes from June 30, 2015 7. PUBLIC FORUM - No one. 8. PRESENTATIONS & GUEST SPEAKERS — None. 409. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS — None. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson has had some interactions but not worthy of an official report. • Hughes said he passed out an email from a LMCD board member highlighting emergencies after the July 4th weekend. He said it is informational. He said some of this could be discussed at a work session. He said there is a strategic work session coming up for the LMCD and some of these items may be addressed. He said this involves what went on over the holiday weekend involving emergency patrol on the Lake. • Bren said she attended the Emergency Management training and she said she thought there would be more information regarding the role of city council members in time of emergency management. She did request that. • Pavot said she felt it was geared more towards the higher level responders and not geared toward practical. She said the speaker was new and feedback was requested in order to make this training more focused to other responders. Williamson said he was hoping it would be more community specific. He recalls the storm that hit Spring Park in the 90's and how the city was struggling for five days and just needing some information in order to determine how long they were going to be without power. He thinks it's important that the council have information in order to help neighbors and those affected. • Bren said she walks the trail often and she requests those on the trail to observe the • signage. She said vehicles are not required to stop, trail users are signed to stop. b. City Administrator a. Strategic Planning Session Proposal — C1� of rinj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 July 6, 2015 Corrected Tolsma said he met with Mr. Brimeyer and discussed expectations. His previous • training notes were located and the proposal is closely drafted to follow this. Williamson said Brimeyer is credentialed in this type of training and he urges the council to accept this. He makes a motion to proceed with the proposal and timeline as outlined in order to update the capital improvement plan. Hughes seconds. Hughes asked about start times and Tolsma said yes, it is proposed to start perhaps around 5 p.m. All votes ayes, motion carries. b. Revised Met Council Population Updates — Williamson said he was happy to see that this change was easily accomplished. He said because Al Brixius, the City Planner, put together convincing documentation, the Met Council recognized the wisdom in the calculations and revised the numbers to reflect a more true population for Spring Park. c. City Engineer — Nothing. d. City Attorney — Nothing. e. Public Works Superintendent — Williamson asked how things are going with regard to the sewer backups and Tolsma said so far, so good. 12. UPCOMING MEETINGS & TRAINING a. July 8 — LMCD — 7:89 5:30 PM — Hughes said this won't be an official business meeting but more a strategic planning meeting. b. July 14 — Administration Committee — 12:00 PM c. July 20 — Regular City Council Meeting — 7:30 PM d. July 23 — Water Workshop — 5:00 PM (Need to register by July gcn) Horton said on July 9 is an LMCC meeting at 7 p.m. 13. UNFINISHED BUSINESS — None. 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Horton asked about the landscaping 2015 Spring General Landscaping and May landscaping services and she wonders if May is not included in the Spring general landscaping. Tolsma said there is usually a Spring and Fall cleanup in order to get things prepared and then clean up after summer growth. Hughes asked about Norling installing the block work at the Thor Thompson Park around the playground equipment. Tolsma said it hasn't been decided yet and a few other options are being researched. Tolsma said the Keystone estimate is higher than what they initially thought. Bren said she noticed under check detail it explains the expenditure Horton was asking about. Bren makes a motion to pay the bills. Horton seconds. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Water Workshop Flyer 16.ADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn the meeting at 8:06 p.m. All votes ayes, motion carries. �r Wendy Lewin, City Clerk Dan Tolsma, City Administrator Ci% of,�'Knj Var� 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake Yinne 9 0 CITY OF SPRING PARK CITY COUNCIL AGENDA JULY 20, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from July 6, 2015 b. Administration Committee Meeting Minutes from July 14, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS. REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator a. Water Plant Update c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. July 22 — LMCD — 7:00 PM b. July 23 — Water Workshop — 5:00 PM c. July 27 — Work Session — 7:00 PM d. July 29 — Fire Commission — 11:00 AM e. August 3 — Regular Council Meeting — 7:30 PM f. August 6 — LMCC — 7:00 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department June Report 16.ADJOURNMENT Ci✓� of ('Ar nq VaNk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 1 0` . July 20, 2015 ;.: CITY OF SPRING PARK CITY COUNCIL MINUTES JULY 20, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS — Williamson introduces the council and staff to the public. Administrator Tolsma, Clerk Lewin, Commissioner Mason 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Hughes states he has a correction to the Council minutes and it's a change to the meeting time for the LMCD meeting. Horton makes a motion to approve the consent agenda with the change and Hughes seconds. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from July 6, 2015 b. Administration Committee Meeting Minutes from July 14, 2015 7. PUBLIC FORUM — No one. • 8. PRESENTATIONS & GUEST SPEAKERS — None. 9. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS — None. 11. REPORTS OF OFFICERS & COMMITTEES — Williamson suggests the city administrator report first in light of the storm that struck the city last Friday. Tolsma said regarding the storm, much of the city was without power after the storm until late Saturday evening. He said all lift stations remained functional. He said the only lift station without generator backup did not lose power so the portable generator wasn't necessary. He said water service was uninterrupted and the backup generator started to provide power. He said Minnetonka Beach was temporarily on our water supply until they were back on service. He said two trees came down on city hall grounds but one was going to come down due to the water plant upgrade. He said numerous branches and debris remain on the streets but a scheduled street sweeping is for later this week. Tolsma said staff is wondering about a curbside pickup service for storm damage. Williamson asked how the city would be charged for the contract tree service to come to the city. Tolsma thought it would be hourly and responded a chipper would be brought to the city in order to assist with the cleanup. Williamson asked about informing residents of this potential tree service and thinks maybe a mailing be sent to residents. Tolsma said he thinks there are two options. He said a mailing could be done and might get out as soon as Wednesday. He said the other option is flyers can be placed on individual doors to alert them of this. He said he's leaning towards that method of communication. Hughes likes that idea because it's the opportunity to get out and see where the problem areas are. Bren and Hughes said they'd be willing to help. Pavot also volunteered to help. Williamson makes a motion for the city to 4Pngage R&D Associates to do a pick up and chipping of tree debris and the notification will be handled as best determined by city staff. Horton seconds. All votes ayes, motion Ci� of 3S nnJc !Agrk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK. MN. US 2 July 20, 2015 carries. Williamson said his power went out for about nine hours and then there was a second outage of about two hours. Williamson said it seemed to be isolated and north of Shoreline Drive •was out and south of Shoreline Drive was spared. Bren said she knows of several areas that were out of power and it seemed spotty. Williamson said information is important for decision making during the crisis. Pavot has wondered about where large multi -housing units for residents gather for safety. Pavot said she has never needed to seek shelter until now. She said she sought safety in the sauna in her building even though she wasn't sure that was a designated area. She said there were only four other people that were with her and they wondered where everyone else was. Hughes wonders about the building code and thinks there should be a designated area with the building process. Williamson thinks persuasion for identifying safety areas in multi housing units should be suggested. Tolsma said regarding the brush pick-up, Spring Park does also have the arrangement with The Mulch Store in Minnetrista for brush drop off. Hughes suggests to put that on the flyer as well. Williamson wants to make it clear that this is for strictly organic materials and no other materials will be collected. Williamson asked Tolsma if he wanted to discuss anything that was discussed at the Admin Committee meeting. Tolsma said the retention pond fence has been fast tracked as of late due to the amount of standing water in the pond and discussion is taking place with the fence contractor. Pavot wondered about the material being used for the fencing. Tolsma said it's basic chain link but it's black. He said it will be softened with landscape plantings and two access gates on each side. Hughes asked about signage around the pond. •Tolsma said there was a theft from one of the large planters on Shoreline Drive. He said the suspect has been caught. He said it happened during the day in front of anyone driving by to witness it. a. Mayor and Council — • Williamson said a meeting of the LMCC dealt with turning off access channels to certain nodes. As a result, some member cities were inadvertently turned off. He said the funds are in good shape and they are in the process of working on their budget for 2016. Williamson also drove around the city this evening and noticed several people playing at the tennis courts, more than he has ever seen. He noticed some storm debris in the park. • Hughes said there is a LMCD meeting and he thinks it will be worthwhile to at least watch the meeting on cable t.v. as it will deal with electric shock drowning. b. City Administrator (see above for comments regarding storm damage) a. Water Plant Update — Tolsma said he prepared a memo for the council. He said about a year ago meetings began with the MPCA and MN Dept of Health to discuss upgrades to the water plant to remove TCE's from the contaminated two wells. He said the final plans are being reviewed by the MDH and once they are approved, the State will advertise for bids, perhaps late July, early August. He said the final plan includes an addition to the north side of the water plant and it will house chemical rooms and treatment rooms with air strippers. He said it's as simple as adding air to the water and vaporizing the TCE's. Tolsma said State funding has been approved and a variance will have to be approved regarding a side -yard setback. Williamson wondered about the variance and holding a public hearing. Tolsma said this will be discussed at the upcoming • staff meeting with the city planner and city attorney. c. City Engineer Cif of .S�NinJc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 d. City Attorney July 20, 2015 e. Public Works Superintendent • 12. UPCOMING MEETINGS & TRAINING a. July 22 — LMCD — 7:00 PM b. July 23 — Water Workshop — 5:00 PM — Bren, Pavot and Horton will be attending this event and it will be posted according to open meeting law. c. July 27 — Work Session — 7:00 PM — Williamson wonders about a preview of things to come up at the work session; he is looking for an update on Park Island, the upcoming fee ordinance and Minnetonka Motorsports update. He encourages council members to look at the site in order to pursue an effective strategy to enforce what is in place there now. Tolsma said there will also be an update on the sewer system. Hughes wonders about talking about the fire budget as that is coming up. Tolsma said there are budgetary things to talk about one being the bond payment and the other being the police and fire amounts. d. July 29 — Fire Commission — 11:00 AM e. August 3 — Regular Council Meeting — 7:30 PM f. August 6 — LMCC — 7:00 PM — Special meeting for the budget. 13. UNFINISHED BUSINESS — None. 14. NEW BUSINESS & COMMUNICATION - a. Bills & Payroll — Bren makes a motion to pay the bills and Pavot seconds. Hughes wonders about the sales and use tax for $2. Tolsma said the city has to pay sales and use tax on their own water usage. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) - a. Mound Fire Department June Report — Williamson said false alarms and lift assists seem to be in line. • 16.ADJOURNMENT — Hughes makes a motion and Horton seconds to adjourn the meeting at 8:32 p.m. All votes ayes, motion carries. Wend Lewin, City Clerk Dan Tolsma, City Administrator • Ci� o f ll rr n j Park, 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK WORK SESSION AGENDA JULY 27, 2015 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake .Minnetonka SEWER UPDATE a. Included for review is a map showing sections of the City's sanitary sewer system that have been televised, cleaned, or spot repaired since 2010. The large portion highlighted in yellow (2015) was done after the backup last month. Also included for review is the City's Sewer Maintenance Policy. 2. 4388 SHORELINE DRIVE CODE COMPLIANCE a. Related documents and correspondence from City Planner Al Brixius in attached for review. Staff is seeking direction from Council on how firmly staff should pursue compliance. i. Original zoning verification request. ii. March 2, 2015 letter sent to property owner. iii. April 8, 2015 letter sent to property owner. iv. Pictures from July 23, 2015. • 3. PARK ISLAND UPDATE a. Staff will give a status update on the structural concerns at Park Island Apartments. • 4. FEE ORDINANCE DISCUSSION a. City Attorney Nancy Beck will discuss a fee ordinance. 5. ELECTRIC SHOCK DROWNING UPDATE 6. MISCELLANEOUS 7. INFORMATIONAL ITEMS a. Mound Fire Department News Release b. August Channel 8 & 20 Schedules 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 corrected July 27, 2015 CITY OF SPRING PARK WORK SESSION MINUTES JULY 27, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake 9tinne Attendance: Williamson, Hughes, Bren, Horton, Pavot, Goman, Tolsma, Lewin, Beck Williamson asks for a motion to adopt the agenda and Hughes so moves with Horton seconding. All votes ayes, motion carries. Williamson said it's a heavy agenda so he suggests to avoid diversions. 1. SEWER UPDATE a. Included for review is a map showing sections of the City's sanitary sewer system that have been televised, cleaned, or spot repaired since 2010. The large portion highlighted in yellow (2015) was done after the backup last month. Also included for review is the City's Sewer Maintenance Policy. Tolsma said there is a lot of information to present tonight and it depends upon what the council wants to discuss. Tolsma said there is a map that shows when the city was televised and there are 116ports, CD's and video. He said previous years' backups are shown with red Xs on the map. He said the maintenance policy was also asked for. Tolsma said the lift stations are cleaned and maintained every year as well as the problem areas. Williamson said he sees a gap in the map between Sunset and CR 15 and the corner of Interlachen. He asked about services to the Yacht Club. Tolsma said they are color coded based on size so they are there, they are just difficult to see. Tolsma said claims involved with the League's no-fault insurance coverage determined the sewer coverage couldn't be used due to an unrealized maintenance schedule. He said that's the issue: to meet the obligations going forward. Horton said the map could be presented to show it has been maintained but it's determined it hasn't been maintained for ten years. Pavot asked about sewer cleaning records or maintenance and Tolsma said the records go back to 2007 when Farniok started. Beyond that time they were more vague. Hughes asked about designation of the size. Goman said it's difficult to see based upon the copier duplication. Goman said there's only been five backups in 20 years. Williamson asked where we are at with the insurance claims. Tolsma said no change. Homeowners who had their own coverage are in the process of subrogation and the one or two homeowners who did not have coverage were compensated directly from the League's Insurance Trust. He said there are no outstanding claims, and now it's between the insurance company. Williamson asked if they've said anything else about going forward. Tolsma said he will get a notification of what the payout was and what next year's premium will be. Williamson said in order to avoid this happening again there should be some discussion about adjusting the policy or something else. Tolsma said the policy is &cause the city desired to get the coverage but he would be leery about changing it too much. He said if there's an area to make the change, he can research it. He said he thinks the agreement is standard language for those cities who choose to have no-fault coverage. Tolsma thinks it's still 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2 corrected July 27, 2015 W-s irable to have it. Goman says he doesn't count 2014 as a back up because it was due to heavy ram. Goman said he is looking at redirecting the flow. He has talked with the Met Council about redirecting some of the flow to CR 19. He said they are checking to see if their pipes would accommodate the flow. Beck asked Goman if there was a lapse in the cleaning and Goman said yes. He said it has to do with budget constraints and weather. Beck said Goman needs to plan for this and up the following year's budget in order to get these cleanings accomplished. Hughes asked about infiltration into the sewer and Goman said about 25%. Hughes asked about zebra mussels and could that impact this in the future. Hughes said we're spending a lot of money to pump out lake water. Goman showed on the illustration that 1100 feet behind Pres Homes needs to be replaced or cured in place piping. Goman said it decreases the size of the pipe by about a quarter of an inch. Goman said it's $30 a foot. West Arm Drive, Channel Road and a short section on Spring Street is plastic and the rest of the city is clay tile installed in 1963. He said West Arm Rd East will be slip lined. Williamson wondered if there is a way to tell if the flow rate is reaching a capacity limit, for instance on Lift Six. Goman said yes and no. He said they typically pump about 200-250, 000 gallons per day but during the rain event they pumped about 600, 000 gallons. Bren thinks action needs to be taken now. She said they've been talking about this for 45 minutes now and the answer is to start fixing this. Hughes asked about directing the flow to CR 19. He said with the rain event where there was more water versus typical sewage, he would think a rain event would flow easier with less chance of ANogging. Goman said with the infiltration areas, all seams have to be treated. You can't miss one eam because the hydraulic pressure just moves to the next seam. He said they have infiltrated seams treated as well as both seams on either side. Williamson asked about what the charge would be without the excess. Goman said the city is still under the 1&l cap so we're not mandated yet. Williamson said it's necessary to maximize what we have. Williamson said he is concerned about the lack of maintenance. Goman said partially based on the flow going through the pipe, based on the industry average. He agrees ten years is too long but based on the budget, based on time, based on developments. Williamson asked why this wasn't brought forward during budget discussion. Goman said it has been. Williamson said he doesn't recall this. Williamson said he understands laying it over for a year but not a decade. Williamson said he is concerned about this not being brought forward sooner and wonders why this was not done. Goman said he's blown the budget this year and it's going to be about 300% over. Horton said in making projections going forward, shouldn't it be talked about so they are prepared. Goman said when it's gone it's gone in the operating budget. Williamson said the reserves are there for the ability to take care of these things. Williamson asked if the televising is done on a capital plan and Goman said it's done on operating. Williamson said so they are not part of the CIP. Goman said it's looked at for overall improvements. Williamson said gaps need to be determined in order to get back on plan. Williamson said as a result of finishing the televising, a budget needs to be developed for this. Goman said there is a line item budget. He said under the $31 K about $15 was for cleaning and televising and a separate line item for repairs. Williamson said some repairs will be added to the list as a result of the televising. He said they need a plan but the first priority is to finish the televising. �oman said some of the televising is cleaning. Williamson is asking Tolsma to take a look at the udget where money can be transferred. He said there is a lot of latitude for this. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 3 corrected July 27, 2015 Williamson said they need a plan and organized into prioritizes and Tolsma to come up with a financial analysis. Beck said her comments are if there's going to be a policy for no-fault insurance then the policy needs to be complied with. Goman said the policy can be broadly interpreted, for instance popping the manhole covers. He said it's not just the pipes, it's the manhole structure. Hughes said there are the repairs, to fix something that's broke. He said if they sleeve certain lines there will be savings gained to fix repairs. Goman said the policy recommends 3-5 years. He said there are cities that have stretched this out longer. Williamson said he doesn't want to change the policy. There is a policy and the policy needs to be followed. Beck said this ties in with the CIP and the road plan and things need to be prioritized. Goman said planning has to go into this in terms of and road projects and making this work together. Pavot said she also wants to talk about the maintenance policy regarding budget constraints. She would like to see deviations approved by the council. She said she thinks the council needs to be made aware of budget constraints. Williamson said regarding documentation, it says documentation needs to be prepared for the purpose of maintenance activities. He said this needs to be more specific in regards to reporting. Beck said if this is something the League has approved, she said an internal policy might be necessary. She said it gives the League opportunity to not cover the policy. She likes the lose language in the policy presented to the League but an internal policy outlining the required reporting could be developed. Williamson suggests a resolution coincide with the policy. Horton asked about problem areas, and said something has been cut off from the language. Pavot asked about reporting communications. Williamson said bi-annually would be good. Hughes suggests Tolsma put together a worksheet to be reviewed. Williamson wants Goman to shop around for a contractor. Tolsma will look at the financials and he'll make suggestions about where and when and he'll give options. • 2. 4388 SHORELINE DRIVE CODE COMPLIANCE — a. Related documents and correspondence from City Planner Al Brixius in attached for review. Staff is seeking direction from Council on how firmly staff should pursue compliance. i. Original zoning verification request. ii. March 2, 2015 letter sent to property owner. iii. April 8, 2015 letter sent to property owner. iv. Pictures from July 23, 2015. Williamson said this is dealing with code compliance. He said the memo explains it all. Hughes said he drove by and it looks different. He thinks it looks better. Hughes said stuff from the yellow area has been moved to the blue area. Tolsma said he was up there today and he doesn't agree. Hughes said he saw some clean area. Tolsma said it's somewhat organized. Tolsma said O'Flanagan will not do anything willingly. It's going to take legal action and he wants to know where the council is at. He said it's going to cost money, it's going to be messy. He said there have legal injunctions and O'flanagan keeps saying he's grandfathered. Tolsma said this all started recently because of a zoning verification letter requiring the city to sign off in order for O'flanagan to get his license. Tolsma is really wondering how he was able to get his license since the city said he was not in compliance. Bren said trailers are parked along the street and she wonders if that is legal. Tolsma said O'flanagan said he made an agreement with Bill Weeks to store items in the road right-of-way. Tolsma said Weeks didn't have the authority to grant this, if he did. Williamson said for many • years adjoining residents to the trail put items on the public right-of-way with the rail authority. Some had even built structures. He said this isn't the only one. Shoreline Place stacks their 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 Ell corrected July 27, 2015 docks partially on city of right-of-way. Williamson said the authority for enforcement is worthless unless the city doesn't does take a stand on this. Beck said administrative fines can be levied and abated to O'flanagan's taxes. She said there was a court order levied in the 90's and it never was complied with. Pavot suggests towing these things. Hughes is concerned about how he supposedly got his license. Williamson said part of the problem is he did some things that benefited him and thumbed his nose at what he didn't want to do. Williamson thinks a plan for enforcement needs to be made and this will probably mean an open checkbook. Williamson said if the council starts down the path of enforcement, they need to stick with it. He said it might be difficult due to influence. Horton asked if this is winnable. Williamson said it depends upon what judge hears it. Pavot asked about being a pest. Beck said she thinks you start out gradually. She said some enforcement action could be taken with a fine. Bren said it looks like he's managed to control things his way so far. Williamson asks for a list of the violations and prioritize what needs to be done. He said enforcement actions need to be identified. Pavot thinks the approach is to start with small numbers. Bren said when she walks through the city, she sees so many vehicles with expired tabs and rusty trailers, etc. She said something has to be done or the city is going to look like a junk yard. She said people assume they can do what the other junk guy is doing. Bren said just on her street alone there are several vehicles including a snowmobile with expired tabs. Williamson said the limo is displayed for sale again along Shoreline Drive. • Tolsma said these cases are exhausting to city staff because for most cases they are dealing with a mental illness. Hughes asked if a resident filed a complaint against Tonka Motorsports. Hughes wonders if the city only enforces if there is a complaint on file. Williamson said it's an enforcement option but not the only thing. Williamson said going forward Tolsma will develop a list of items and prioritize. Williamson wants to know how the council will be involved in the approval of the plan. Tolsma said he's apprehensive of moving it to the council level. He thinks it should be held at the administrative level for now. 3. PARK ISLAND UPDATE a. Staff will give a status update on the structural concerns at Park Island Apartments. — Williamson said this is ongoing. Tolsma said Park Island at this point has made improvements under one of the two permits. He said the most critical improvements necessary have not been made. Tolsma said the building permit for the critical repair has expired and Park Island now needs to come to the city to reapply for a new permit. He said when the permit is applied for it gives the building official the authority to gain access to the property. Tolsma said the building official wants to meet with the engineer that Park Island has hired in order to get the engineer's written word that the repairs are okay according to their credentials. Beck said the owners are regressive and they have a lawyer on retainer. She thinks they'll be able to resolve this but maybe not to the building official's satisfaction. She said there could be some personal animosity involved. Beck recommends she send them another letter as they haven't responded to her first letter. Beck said she thinks we'll probably get to where they want to get • but it will take time. Tolsma said the city has decided to acknowledge Gorra's structural engineer but the city wants to bring an engineer into this. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 • 5 corrected July 27, 2015 4. FEE ORDINANCE DISCUSSION a. City Attorney Nancy Beck will discuss a fee ordinance. — Beck said she pulled together the fee ordinance provisions she could find and put them in chapter order versus alphabetical. She said there are references to specific code sections. Williamson would like to see what the old fees were in order to double check this. She said it is pulling things together and reorganizing it. Williamson asked about a public hearing and publishing. Tolsma said the soonest will be second meeting in August before this comes to the council meeting. Beck suggests publishing a summary ordinance versus the entire ordinance. Williamson said there should be some discussion about R-3 docks and capping the number and to reassure there is teeth in the ordinance granting first priority to residents. Beck wonders about the sign late fee. She said for permanent and temporary late fees are different. 5. ELECTRIC SHOCK DROWNING UPDATE —Hughes has an assignment and hands out a handout. He said there is website on the back. He said the LMCD heard a presentation. He said in the state of MN there have been four documented deaths. He is going to make a detailed report at the next Council meeting. 6. MISCELLANEOUS — Williamson said the updated crime reports are on the website. He said there has been a slight increase in robbery/burglary and the actual net effect isn't that severe. Williamson said another complaint has been received regarding Lord Fletchers music. He understands the aggravation. He said standards have been set and compliance has been set. He said there doesn't seem to be much that can be done to shield the noise as the affected complainant is in direct exposure to the noise. Hughes said he was at Lord Fletcher's on Sunday and noticed they had a live band on the wharf. It was determine the live band was within the concert permit allowance. 7. INFORMATIONAL ITEMS a. Mound Fire Department News Release b. August Channel 8 & 20 Schedules Meeting adjourned 9:40 p.m. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 CITY OF SPRING PARK CITY COUNCIL AGENDA AUGUST 3, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake Y2nnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Work Session Meeting Minutes from July 27, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS a. Lord Fletcher's Restaurant Special Events Application 10.ORDINANCES & RESOLUTIONS a. Resolution 15-13: Amendment to Recycling Agreement 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Public Works Superintendent a. Storm Cleanup Recap 12. UPCOMING MEETINGS & TRAINING a. August 6 — LMCC — 7:00 PM b. August 12 — LMCD — 7:00 PM c. August 12 — Planning Commission — 7:00 PM d. August 13 — Administration Committee — 12:00 PM e. August 17 — Regular Council Meeting — 7:30 PM f. August 19 — Fire Commission Budget Meeting — 10:30 AM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. June Financial Report b. Mound Fire Department Draft Budget Documents 16.ADJOURNMENT • C� 0 f l-, J 1n !A-41^k 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 1 August 3, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES AUGUST 3, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake Winnetonka 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Commissioner Mason. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion to adopt the agenda and Horton seconds. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA - a. City Council Work Session Meeting Minutes from July 27, 2015 — Williamson said he gave Lewin a correction on page three at the bottom, last sentence at the end and added a change. Bren makes a motion and Pavot seconds to adopt the consent agenda with the noted change. All votes ayes, motion carries. 7. PUBLIC FORUM — No one. • 8. PRESENTATIONS & GUEST SPEAKERS — None. 9. PETITIONS, REQUESTS & APPLICATIONS - a. Lord Fletcher's Restaurant Special Events Application — Williamson said the application was included in the packet. He said there are two events, one a fund raiser on August 18th on behalf of an employee seriously injured in an accident; the other event is a Lake cleanup event on September 19. Williamson said it's the amplified noise that is the nuisance. He said a band will be playing from 3-5 p.m. Williamson said he assumes a motion would be to impose the same conditions as the summer music permit but to add the two additional dates. Horton makes a motion to approve the two special events with dates and times as specified in the application and with the same conditions as previous music permit conditions. Bren seconds. Hughes said when comparing the summary from the administrator for live music for two or three hours and then when referring to the actual application, it says two hours. Hughes wants to make it clear that they're approving two hours. Horton agreed and she wonders if they should be contacted to clarify. The timing discrepancy is discussed. Hughes interprets the request for two hours of music. Williamson thinks one of the requests for timing of the music will float somewhere within the three hour time frame. All votes ayes, motion carries. 10.ORDINANCES & RESOLUTIONS - a. Resolution 15-13: Amendment to Recycling Agreement — Williamson explained the amendment to the recycling agreement is for extending the agreement one more year and adding organics. Williamson said the amount of money is extremely small therefore this is not a grand financial benefit to the city. Pavot asked about . increasing the number of recyclables collected and she wonders about multi -housing units. Lewin explained multi -housing units in the city do have recycling available but they are Ci� of riny'Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US K August 3, 2015 charged for their recycling. Williamson thinks this might be a study session issue for the future • and perhaps bring someone in the make a presentation on the subject as well as discussing the organics. Hughes moves to approve Resolution 15-13 extending the agreement one more year. Horton seconds. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — Williamson nothing. • Hughes — LMCD. He displays a pamphlet regarding electric shock drowning and he said there has been a lot of interest in this. He asked how many have seen a device that claims to show everything is wired correctly and it does not always work. Hughes said there is good information on the LMCD's website. b. City Administrator — nothing. Tolsma reminded the council he is leaving for a wedding out of town so he'll be gone from Thursday through Tuesday. c. City Engineer — nothing. d. City Attorney — nothing. e. Public Works Superintendent a. Storm Cleanup Recap — Williamson said Goman put in the packet a memorandum regarding the cleanup effort. 12. UPCOMING MEETINGS & TRAINING - a. August 6 — LMCC — 7:00 PM b. August 12 — LMCD — 5:30 p.m. c. August 12 — Planning Commission — 7 p.m. d. August 13 — Administration Committee — 12:00 PM e. August 17 — Regular Council Meeting — 7:30 PM f. August 19 — Fire Commission Budget Meeting — 10:30 AM 13. UNFINISHED BUSINESS - 14. NEW BUSINESS & COMMUNICATION - a. Bills & Payroll — Horton makes a motion and Pavot seconds to pay the claims. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) - a. June Financial Report — Williamson said this is always a good benchmark because it's the half way point in the year. He said the bank account totals will go up because of utility billing revenue coming in. He said the accounts look to be healthy and in good order. He asked Tolsma if there are any surprises they should be aware of. Tolsma said the budget is right on track. He said this June report does not include the property tax settlement and that is about $480,000. Williamson said there is repair and work on the sewer televising and contractors have been consulted and final numbers should be coming in soon. He said the dollar amount is looking to be about $50-75K and he thinks they look at this as a one-time capital outlay. Williamson wonders if this will be brought to a council meeting or a work session. Williamson also wonders if this should come before a finance committee first. Tolsma said it depends on timing when the estimates come in and what meeting this will be presented at. He said there are some CD's maturing in September and it might be worthwhile to wait. Williamson thinks this should be put on hold until the next council meeting to see what the impact will be. He said the strategic planning is also coming up and that might be a good time to talk about this. • Ci� of., �irin� Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 August 3, 2015 Hughes said when the water treatment upgrade begins and the sewer cleaning begins it takes up a lot of Goman's time. Hughes thought there was an estimate for approximately 20 hours additional of Goman's time and he wonders if overtime should be allocated for this. Williamson thinks they should think about capping the overtime. Tolsma said the engineers have estimated that Goman will have about 20 extra hours in order to get up to speed on the new water plant functions. b. Mound Fire Department Draft Budget Documents — Williamson said this is important as it's a big part of the city's budget. He thinks it looks in good order and it's based on a formula. Hughes said Chief Pederson does a great job in putting the numbers together. He said it's a rolling average over three years. Williamson said there is a capital replacement fund for a new fire truck but this is a big expense so there might be some financing involved. Williamson hopes the city is fully onboard with replacing this piece of equipment as it involves life and safety issues. 16.ADJOURNMENT — Bren makes a motion and Hughes seconds to adjourn the meeting at 8:23 p.m. All votes ayes, motion carries. e Wendy Lewin, City Clerk • Dan Tolsma, City Administrator 0 Ci a f S�rinq V�ark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake .4 CITY OF SPRING PARK CITY COUNCIL AGENDA AUGUST 17, 2015 — 7.30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from July 20, 2015 b. City Council Regular Meeting Minutes from August 3, 2015 c. Draft Planning Commission Meeting Minutes from August 12, 2015 d. Administration Committee Minutes from August 13, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Pam Meyers — Westonka Historical Society Update 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-14: Side Yard Variance 4018 Sunset Drive • 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. August 19 — Fire Commission Budget Meeting — 10:30 AM b. August 24 — Work Session Meeting — 7:00 PM c. August 31 — Strategic Planning Session — 6:00 PM (Council Confirm d. September 8 (Tuesday) — Regular Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Report b. Mound Fire Department Press Release c. Centerpoint Rate Adjustment Notice 16.ADJOURNMENT • Start Time) C� 0 f sri {G� Vari 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US August 17, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES AUGUST 17, 2015 — 7:30 PM SPRING PARK CITY HALL SPRING PARK On Lake 94innetonka Attendance: Tom and Marcia Mudhenk, Westonka Historical Society members. 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Horton, Williamson. Bren excused. 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Planner Brixius, Commissioner Mason, Variance Applicant, Mark Willier (4018 Sunset Dr). 4. PLEDGE OF ALLEGIANCE - 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Pavot makes a motion and Horton seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from July 20, 2015 • b. City Council Regular Meeting Minutes from August 3, 2015 c. Draft Planning Commission Meeting Minutes from August 12, 2015 d. Administration Committee Minutes from August 13, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS - a. Pam Meyers — Westonka Historical Society Update — Williamson said this is an annual presentation. Meyers has a handout she passes to the council. Meyers said they've been busy and a book is being passed around in collaboration with Excelsior and Wayzata. She said it is an accurate, historic document. She said the WHS represents five cities and they collect history for those five cities. She said for example they received a writing desk from former Governor Horace Austin, the sixth Governor of MN. She said a wicker writing desk was received from the Hotel Del Otero. She said the furniture was rescued from the fire and donated to a family. They subsequently donated it to the Historical Society. Meyers said a molded display of the exact locations of the Indian Mounds on Halstead's Bay is another gift received. Williamson said 30 years ago he was vice president of the Historical Society. He said they didn't really have a home but did display things at the Mound Depot. Meyers said they are very grateful to the support received from Spring Park. 9. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS - a. Resolution 15-14: Side Yard Variance 4018 Sunset Drive — Williamson said this was recommended for approval by the Planning Commission for side yard variances at 4018 Sunset Drive. Brixius said the request is sideyard setbacks and details are • in the packet. He said at the first Planning Commission there wasn't enough data and they requested more detail. He said the design does comply with the 30 foot street setback. Brixius said an expansion can be allowed over the existing non conforming structure. He said C�ofl,� n`yPark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 August 17, 2015 • this needs to be weighed on whether this is a reasonable request. He said there are similar homes in the area with the same constraints. Brixius said impervious surface is a concern. Therefore it was requested they get below the 40% lot coverage and anything over 30% required specific drainage plans. He said at the continued public hearing revised plans reviewed by the city engineer showed reduction in hard surface to 39% and a number of elements specific to drainage. Brixius said the PC asked the applicant to stagger the building's design to provide five foot setbacks on both sides in order to allow for windows. He said they were asked to identify driveway location, stormwater components and drainage. He said street elevations are higher than the garage and it's been requested by the engineer to slope the garage floor to properly drain. Brixius said a pervious paver drive was proposed but it's been questioned because of compaction over time. He said sidewalks along the side of the structure are wooden, slatted sidewalks. The proposed lakeside deck has to be revised as it doesn't presently meet code. Brixius said specific building details were requested. Building height is allowable as proposed. Gutters and downspouts draining to the drainage swales are part of the plan and they cannot trespass on adjoin properties. The engineer has supplied a letter of design attesting to proper drainage. The City engineer reviewed this and asked for slatted sidewalks, all construction takes place on the property and the garage floor slope is addressed. Brixius said the Planning Commission made the finding that the variance was reasonable, consistent with the neighborhood, the expanded house will not overburden utilities, is consistent with the comprehensive plan, and the need for variance is due to the uniqueness of the lot. The PC recommended approval based on 7-15-15 plans and specifically with the 7-30-15 Gronberg report. Brixius said the PC also recommended a demo permit be applied for. • Williamson said this is a tough one. He said in so many cases in our community it's redevelopment. He said there are different visions now. He believes the plan is well thought out. Williamson said notice was sent to surrounding property owners to respond to this proposal. He said his understanding is there have been no contrary comments. Brixius said a neighbor is concerned about the impervious surface numbers. Marcia Mudhenk, 4014 Sunset Drive is concerned about runoff affecting their garage. Mudhenk says she understands the information and that is their concern. Pavot is concerned about the downspouts trespassing. Brixius said the eaves look like they extend over the property line and they will have to be redesigned so there is no trespass. Williamson said it looks to him there are problems. He thinks sometimes dreams need to be built somewhere else but the lake is an attraction and a desire for many. He said housing stock will hopefully be renewed over time and balance is necessary. He said it's when and what character they are redeveloped. Williamson said he is also concerned about eaves encroaching into the setback area. He wonders how big an eave can be. He mentioned where space is a premium and wonders about a standard. Brixius said two feet into a setback is allowed but, in this case, two feet is too much. Williamson is concerned about emergency access. He wonders about a fire or a response and access around the structure is necessary. He is concerned that sometimes landscape items are planted or things are stored in the yard and now it makes it difficult for access to the other side of the house. • Brixius said the sidewalk is illustrated so it runs the length of the house, from the driveway. Hughes is concerned from a fire fighting standpoint and he wonders about dragging hoses Ci� of,�'Knq Pave 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US ij August 17, 2015 • around the side of the house and he thinks there should be a side door on the walkway side. He said he's not sure what the building code allows. Willier said there is a side door but it's not shown on the plan because the illustration of the fence blocks it. Hughes said he's okay with that part of it then. Brixius said this is not a final plan as it hasn't been given to the architect yet. Pavot asks about impervious surface and she likes that it has been reduced. She wonders how the driveway surface will be decreased. Brixius said from the street to the house, right now, everything is paved. They are decreasing the hardcover by eliminating a lot of the paved areas. Brixius said in speaking with the applicant, there is flexibility at the mouth of the garage and the applicant is hoping for a flare in order to get a larger garage door. Williamson said the deck is not approved and needs alternate deck plans and he wonders if utilization of the 35% encroachment would be allowed bringing it to about a seven foot deck. Brixius said this can be done administratively as it's allowed. Hughes said regarding the footings and the lake level being so close, he wonders about soil borings to address this. Willier said the construction will become a slab on grade with pylons. They will fill the existing crawl space. Williamson there is a proposal with Resolution 15-14 for sideyard variance. Hughes moves approval of the resolution with the various conditions as outlined. Pavot seconds. All votes in favor and adopted unanimously. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — • • Williamson has nothing. • Pavot wanted to mention that she attended the live music at Lord Fletchers on a Thursday and Saturday and she found the volume to be reasonable although she did not have a decibel reader. Williamson wondered about after the live program ended because a complaint was received regarding amplified music coming from the deck area. Williamson said he's received several videos with music from the complainant and he has difficulty hearing what the complainant describes as being overly loud. Hughes also said the music can come from a boat going by and not necessarily coming from Lord Fletchers. Williamson said the videos he's received are coming from a stationary spot, not a boat. Williamson said there are standards that have been set to this legitimate business. His attitude is if there is a violation, the city needs to respond. His other concern is complaints might be coming from someone that just doesn't like the music. Hughes wonders what the ordinance says regarding this type of thing. Pavot also notices a lot of foot traffic crossing Shoreline Drive from The Black Oar (4016 Shoreline Drive). She thinks crossers should be encouraged to use the crosswalk. Hughes said there are crosswalk pylons that could be utilized, especially at the Drive -In. Williamson believes heightening visibility and public education to discourage people from crossing in the wrong places. Horton said she lives in that area and her feeling or hope is there is a bus bench that is used by people on a daily basis. She thinks a crosswalk might be nice at that location for crossing and identification for crosswalk. Pavot agrees. Hughes said the city could approach the county for a formal crosswalk and wonders if the crossing pylons could be placed on the sidewalk and might not need county approval. Tolsma said when the business first started a new crosswalk was discussed and the county declined stating it was too close to • the semaphore. Tolsma thinks the business has showed longevity as it's their third summer so maybe it's time to approach them again. Pavot said the waiver form from The Black Oar asks C � 0 f ��Knq Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US El August 17, 2015 the designated crosswalk be observed. Tolsma said what he observes many times is the employees crossing in front of the business and not at the crosswalk. b. City Administrator — Tolsma said the retention pond fence is complete except for the gates. He said comments are it looks good and it's a good safety precaution. West Arm Road East started on Friday with tree removal and now today road surface removal is complete. He said a lot of the trees and vegetation have been saved. Temporary water lines will be hooked up during the next few days. Hughes asked about the fence and thinks a sign might be needed — no trespassing or something to that effect. Tolsma said Goman is going to talk with the sign manufacturer. Horton wonders about the hydroseeding. Tolsma said hydroseeding was done except on the west end and some of it has taken but it didn't take in other places. Tolsma said vegetation seems to be coming up daily though. He thinks a second round of hydroseeding will be necessary. c. City Engineer - nothing. d. City Attorney — Beck said the fee schedule amendment will be on the next council agenda. e. Public Works Superintendent - nothing. 12. UPCOMING MEETINGS & TRAINING —Williamson said additionally on August 18 a special executive meeting 7:30 a.m., August 19, 5 p.m. a Lake Effect meeting for Wayzata and August 22, 9 a.m. and a LMCD lake tour our of Tonka Bay Marina focusing on Big Island. a. August 19 — Fire Commission Budget Meeting — 10:30 AM b. August 24 — Work Session Meeting — 7:00 PM c. August 31 — Strategic Planning Session — 6:00 PM (Council Confirm Start Time) • d. September 8 (Tuesday) — Regular Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS - • 14. NEW BUSINESS & COMMUNICATION - a. Bills & Payroll — Tolsma said there were a lot of claims but a low dollar number. Hughes makes a motion and Pavot seconds to approve the bills and payroll. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) - a. Mound Fire Department Report b. Mound Fire Department Press Release c. Centerpoint Rate Adjustment Notice — Williamson said this almost is becoming an annual increase. Under MN law they can place an interim increase in effect and the process is reviewed and granted or denied. Williamson mentions recycling pickup and containers and he wonders if it's going to be looked into with the apartments. He wonders about discussing a plan for this and storm shelters identified. 16.ADJOURNMENT — Hughes makes a motion and Horton seconds to adjourn the meeting at 8:38 p.m. All votes ayes, motion carries. lu,4 �(_ - Wen y Lewin, City Clerk Dan Tolsma, City Administrator cfi o f s�rin\ y ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK WORK SESSION AGENDA AUGUST 24, 2015 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake 914inneton a 1. 2016 DRAFT BUDGET a. Included for review is a staff memo and the draft 2016 budget. 2. SEWER REPAIRS AND MAINTENANCE SCHEDULE a. Staff will outline maintenance proposals and an updated televising/cleaning schedule that will ensure every line in the City is televised at least once every 5 years. 3. MISCELLANEOUS 4. INFORMATIONAL ITEMS a. September Channels 8 & 20 Schedules 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK Corrected 1 August 24, 2015 CITY OF SPRING PARK WORK SESSION AGENDA AUGUST 24, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake 914inneton a Attendance: Shirley Bren, Gary Hughes, Pam Horton, Bruce Williamson, Megan Pavot, Dan Tolsma, Wendy Lewin, Nancy Beck. 1. 2016 DRAFT BUDGET a. Included for review is a staff memo and the draft 2016 budget. — Williamson said the budget has to be finalized in December so the months leading up to December can be used to tweak things. He said they start with a preliminary budget as a starting point to work from. He said in September the budget will be adopted as preliminary. It can be changed between September and December but can only be reduced, not increased. Horton asked about the public works department and the fact that the budget was surpassed. She wonders if this has been factored in the new budget. Williamson said Tolsma will talk about this. Tolsma said to turn to the first page with all the numbers. Tolsma said the first five pages are the focus of the city council as this is what needs to be levied for— general services. • He said the first five pages are also broken out to departments. Tolsma said the numbers he track, he looks at the bottom column and the percentage spent so far during the year. Tolsma advised the council to not focus on numbers that are beyond allowable percentages for the time of year. Williamson also adds that it depends upon the actual dollars spent. Tolsma goes through his memo regarding the levy and budget for 2016. Tolsma said the increase to the police budget is a big hit. Hughes asks why. Tolsma said police is having a budget increase but according to Orono's Ron Morse, the formula didn't work in Spring Park's favor this year taking into market value, number of calls and population. Williamson asked if there was an increase cap in the contract. Tolsma said he will check on this. Hughes asked about the rolling increase like the fire department has. Williamson said there is a concern about base value to properties being increased and he wonders if that is spelled out in the contract. He recommends reviewing this to check for a cap. Williamson is concerned about the increase in health care costs and notes it's a 28% increase. Tolsma and Pavot said a few years ago BCBS lowered rates in order to get a buy in from cities and then they started raising the rates. Williamson thinks maybe the bond payment should just be made from the reserve funds, funds that have built up because revenues have been higher than expenditures. Tolsma said it's hard to defend an increase to the levy by 6% so it makes sense to make the bond payment from reserves. Hughes said he is concerned about Lewin leaving during an election year and thinks attention should be paid to timing this. Water and Sewer funds Tolsma said revenue is what is sold but the unknown is the • unforeseen emergencies such as water main breaks. He said the revenue is based on fees forecasted. Hughes asked about the sewer side and the infiltration on Lafayette and Black Lake Road. He said there is about $13K being paid to the Met Council due to the 1&I and 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 Corrected 2 August 24, 2015 • wonders about sleeving the sewer lines. Tolsma said it's on the CIP. Tolsma said when there is a reserve transfer that is less than what is depreciated, he's not worried. However, the sewer reserve transfer does not meet the depreciation. He said this is due to the new lift station. gone. He said old fift stations ha�� been depFeGiated out He said the money ha-s � the depr-eGiation is gone, the interest eaming �s Pe longer- and the Met Coup inGr-eases the Fates. Tolsma said this first round of the draft levy does have a 2% increase. Hughes asked about staff increases and wonders if this has been factored. Tolsma said it's been factored but it's not hard and fast figured yet. Williamson said it's difficult when an actual percentage is discussed and then it's not agreed to. Tolsma said the consumer price index has decreased so it's hard to make the cost of living increase argument. He said it doesn't mean there can't be a merit or performance increase. Pavot wonders about raising the sewer rates. Tolsma said it's hard to pick a number but typically there is a study performed to study scenarios. Williamson said there are two components, one being the base charge and the second being the use rates. He said the arguments have been which component should they raise and that's why the research is helpful. Pavot wonders about the 1 % increase that doesn't ding the user but helps on the revenue side because she feels they're close now. Hughes would look at not changing the • use rate but the base charge. He thinks this would cover the money spent for the new radio reads. Tolsma thinks meters should be associated with the water fund. He said the argument could be made because of the new lift station and sewer backups. Williamson said a good time to take up the fee ordinance would be September 21 st when the preliminary budget is adopted. As far as the sewer study goes, a financial analysis should be performed to determine what makes the reserve stable. He said the sewer reserve fund has close to 7O0K in it. Tolsma thinks it might be 8O0K, cash in sewer reserves. Williamson said the money can be taken from anywhere but it should be taken from the sewer. He said it could be taken from the capital improvement funds too. Williamson thinks council should concentrate between now and then what they want to research or discuss. Beck suggests Tolsma look at a modest increase to the base rate and to the user rate to see what that does. It's decided that the fee schedule should be the priority along with the preliminary levy and then work on potential sewer increase. Williamson said there is a water treatment plant upgrade and there will be operating expense increase that will impact the water fund. He said until the slip lining is done and what else is found during the televising, this will draw down the sewer reserves and this might affect the sewer rates. He said referencing the audit it shows they are pretty close. He agrees that a small increase might be the best way to systematically restore the fund. Hughes said regarding the water treatment plant and the staff time involved and continuing involvement for Goman, he wonders about looking at hiring a more regular part-time person due to running the city. He wonders at some point if this might be necessary to go beyond seasonal for a part- time person. He thinks this is going to be a near future item more than a far out projection. Hughes wonders about a public works building for future or, like Williamson suggests perhaps contracting out some of the services. Hughes wonders about thinking about extra staff costs. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 Corrected 3 August 24, 2015 • Williamson thinks maybe the public works department should be analyzed as one person mowing the lawns is not equivalent to a licensed, certified worker. Hughes wonders about hiring a project manager for the water plant upgrade and Williamson disagrees. Tolsma said Lewin (Paul) would probably be around almost year round if he is needed in the meantime. Pavot could probably do a job analysis regarding this because that is what her degree program is in. Hughes thinks this should be considered for this budget cycle and Tolsma should be directed to look at this. Hughes said the engineer referenced an additional 20 hours a month to get the routine established. Tolsma said an estimate for one year is that it will take more time to operate the new features in the water plant. Long-term, there is no data for that. Williamson said training time versus actual operating should be examined. Bren said there will be extra time and work involved in keeping the water plant clean. She said she thinks there is a learning curve involved with this and it will take time to learn it. Williamson thinks there is extra money in the grant to accommodate the extra time involved. Tolsma confirmed it has been factored in for one year. Williamson said in regards to a public works facility, when adding the extra costs for renting and utilities, maybe this should be re-evaluated. Williamson also asked about the on -call with Orono and Tolsma said he thinks the city is only billed when they respond to a call. Williamson thinks an analysis of the job might be beneficial. Tolsma asked as far as the budget goes, he would like direction in terms of second draft changes. He asked for first impressions on the two percent levy increase. Pavot said she was • confused on the line item for $15,000 on "catchup" for sewer inspections. Tolsma said this is on the CIP and this is going to happen. He said televising and filling cracks, cleaning is making sure we are compliant with the policy. Williamson asked about the upgrade to the city's phone system and wonders if it is in this year's budget. Tolsma said this is small enough to qualify as a contingency. Williamson said document storage needs to be reexamined and Hughes mentions security as well. 2. SEWER REPAIRS AND MAINTENANCE SCHEDULE a. Staff will outline maintenance proposals and an updated televising/cleaning schedule that will ensure every line in the City is televised at least once every 5 years. Tolsma said this is in response to maintenance on sewer lines and he asked Goman to put this together. He suggested the city be split into five sections so the entire city is complete in five years by doing one section a year. He said they aren't all equal based on linear feet but based on lift stations locations. He said this schedule could be handed to a vendor and they'll follow the schedule. Pavot wondered if this takes into account the areas that haven't been done for a while. Tolsma said they've taken that into consideration and staged it so recently done lines will be placed later on the rotation. He said there might be some areas that need to be incorporated to get on track for the five year plan. Williamson asked if authorization is needed for slip lining and Tolsma said they're not there yet. It's going to be based on the televising and cleaning. Williamson wondered if there are areas that might need to be done before winter sets in as he thinks it can't take place during the severe cold weather. Tolsma said this needs to be coordinated with a street project as it doesn't make sense to slip line something . that's going to need to be replaced. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 Corrected s • 4 August 24, 2015 Williamson thinks if something needs to be done, the sooner the better as the costs will go up. Williamson said it's necessary to distinguish between what needs to be done. He feels there will be an impact from on the stock market crash that occurred today. 3. MISCELLANEOUS 4. INFORMATIONAL ITEMS a. September Channels 8 & 20 Schedules Adjourn at 9:15 p.m 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK On Lake .Minnetonka CITY OF SPRING PARK CITY COUNCIL AGENDA SPECIAL MEETING AUGUST 31, 2015 — 6 PM SPRING PARK CITY HALL Attendance: City Staff, Council Members, Planning Commission Members 1. CALL TO ORDER - 2. AGENDA - Strategic Planning Session, Conducted by Jim Brimeyer 3. MISCELLANEOUS - 4. ADJOURNMENT - is 0 Cif o f ll�r n jc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake Yin • • CITY OF SPRING PARK CITY COUNCIL AGENDA SEPTEMBER 8, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from August 17, 2015 b. City Council Work Session Minutes from August 24, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. September 9 — Police Commission Meeting — 8:00 AM b. September 9 — Planning Commission Meeting — 7:00 PM c. September 9 — LMCD — 7:00 PM d. September 21 — Regular Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Expand Finance Committee to Include Personnel b. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. LMCD Public Meeting Notice b. July Financial Report 16.ADJOURNMENT C� o f ,S''rin�c Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US corrected September 8, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 8, 2015 — 7:30 PM SPRING PARK CITY HALL SPRING PARK On Lake Minnetonka Attendance: Catherine Palen, Richard McCollum, Barbara Ward, 1. CALL TO ORDER - Mayor Williamson calls the meeting to order at 7:30 p.m. 2. ROLL CALL - Hughes, Bren, Horton, Williamson. Pavot excused. 3. INTRODUCTIONS - Williamson introduces the council and staff to the public. Administrator Tolsma, City Clerk Lewin and Engineer Pearson. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Williamson said he has corrections to the August 24th minutes. Williamson makes a motion and Hughes seconds to adopt the consent agenda with the noted changes. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from August 17, 2015 •b. City Council Work Session Minutes from August 24, 2015 7. PUBLIC FORUM — • Richard McCullum, 4372 West Arm Rd. McCullum said about a week ago the neighborhood got word that the drainage to the lake from the collection basins was not going to happen due to Lord Fletcher's owner non cooperation. He said with major projects such as what is going on on West Arm Road East, the water load is going to go up. He said as the trees continue to grow, less and less water is going to flow. He said he's the only one who opens up the flow when it bottlenecks up. He said the recent rain flooded the area and pumps had to be brought in even though this wasn't a heavy rainfall. McCullum said he thinks the water load will triple from the holding pond and the new road being four feet wider. He feels this will be an unsatisfactory resolution in the end. McCullum believes it's time to force the issue with Lord Fletcher's owner. • Catherine Palen, 4352 West Arm Rd and she agrees with McCullum. She said the catch basin is beautiful and there is more water from WAC going to the catch basin. She fears more problems after all of the effort being put into the new street. She said they are still lower than the trail and rain runoff if visible. Palen said the erosion of the road doesn't allow them to grow grass. • Barbara Ward 4364 West Arm Road. She is concerned about the drainage into the lake if it's not corrected. She said the road heaves and sinks and cracks and a little patch is put on it. She is concerned about building a new road and not having this solved. She said this was a big part of what they voted on when they agreed to the road. She wants this reconsidered. • Paul Pearson, city engineer says in his opinion it might be best until the engineer's report and he can give an update at that time and he will cover the concerns. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US • corrected September 8, 2015 8. PRESENTATIONS & GUEST SPEAKERS - None. 9. PETITIONS, REQUESTS & APPLICATIONS -None. 10.ORDINANCES & RESOLUTIONS - None. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said he's had a number of conversations with residents lately, some concerned with lack of restoration after road work. • Hughes said he received an email from the director of the LMCD, Greg Nybeck. He said it will be necessary to call the LMCD if there are questions. There is a proposal for commercial sales on the lake and they are requesting the ordinance be amended to allow sales on the lake besides watercraft for hire. b. City Administrator — nothing. c. City Engineer — Pearson referred to a diagram displayed on the overhead. Pearson said they expected 60 days to complete the project. He said Northwest Asphalt has been working diligently. He said the water main has been installed to about 100 feet from the lift station. He said they discovered a pocket of wet soils so they consulted a soil engineer. Pearson said the water services will be installed tomorrow and when the hydrant is installed a pressure test can be performed. Pearson said all the water main improvements should be completed by the end of this week. . Pearson said the grading of the roadway and install of the rock material will take place next and the curb will be in about two weeks. He said they have to go with the weather. Pearson said he feels the contractor has been diligent, they are on schedule with the improvements and they have not shut down for rain days. Pearson said storm sewer has been stubbed and does pick up water from the cross culvert and the newly constructed pond. He said the concern that he is picking up on from the residents is the culvert fills up with water and overflows into the ditch. He said it's not a free flow condition. He said when storm water builds up in the pond, it can drain through the area but the existing ground will cause some ponding. He said in their opinion it will not flood in the street area. He said if it freezes in the winter there could be some problems. Hughes asked if the anticipated finish date puts it around October 17th. Pearson said the contractor feels they might not need the entire 60 days. Hughes asked what percentage of the work is completed at this point. Pearson said about half. Hughes asked if they compared the previous drainage and how much more runoff will be going through there, and he wonders about a percentage increase in the water runoff. Pearson said the rate of runoff, which is considered flow, has decreased. He said with the volume that runs through, even though the rate decreases, there is more water draining through. He said they are concerned about the rate of runoff as that affects erosion. However, with volume, that means the water will drain for a longer duration. Horton asked about the road and she wonders if there will be enough material to consider • potential sinking and cracking. She also wonders which way the road will tilt when it's finished. Pearson said the soil is clay and there will be frost heaves. He said with construction of the C� o f 1 '�KnJc Vark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 corrected September 8, 2015 • roadway a geo fabric is placed on the roadway and then the base and finally the bituminous. He said the fabric distributes the load so if there is a frost heave, it's done uniformly. Pearson said the water will drain towards the south side of the road and drain it to the catch basin and drain to the ditch. Horton wonders about opening up that swale to the lake and Pearson said they looked at a couple of options, one being a swale and the other being a pipe. The preference was a pipe but an open swale would work too. Williamson said he recalls cleaning out the trees and brush too. He said this required an agreement with the property owner as the city does not own the property. Williamson said on the pipes there was discussion about installing a catch basin type product at the lake but would require an agreement for access to it. Williamson said the frustration is the property owner will not agree and therefore limits the options. Tolsma said there is frustration all around on this. He can try and reach out to this person again but he doesn't hold out much hope on a change. Hughes asked about the "handshake agreement." Tolsma said there wasn't a handshake but consensus was reached, all in favor of the property owner but, State statute states money can't just be doled out to a satisfy someone's desire for personal gain. Williamson said there was hope reason would prevail but to the contrary the property owner would not allow it. Williamson asked if there have been any surprises. Pearson said there is one item that has come up and that has to do with the install of the water main. He said there is an existing jacking with existing valves in the roadway area. He said the gate valves could not be shut off completely so another gate valve was installed on the north side and the cost was about $5K. • He said additional aggregate was factored for this project but some wet soils were discovered. He said because of this, the rock section may be increased and they may use a more free draining type of rock versus the class five. He said this is currently under evaluation in order to decide what to do. But, Pearson said because the storm sewer was not extended, it reduced the cost significantly. He said overall cost has gone down even including the additional gate valve cost. Williamson asked if the improvement along the apartment is not made and the pooling occurs, he wonders about the impact on the other residents. Pearson said in his opinion, it will not be worse because the north side of the road is tilted higher so it shouldn't drain into the driveways of the residents. Williamson asked if there was permission to do cleanup in that area and he wonders if it was a one-time thing. He wonders if that could be made available, if necessary. Tolsma said he doesn't think that would be an issue. He said the city has a good relationship with the property manager and property maintenance person. He said there is a history of cooperation with them. Tolsma said the city attorney has stated certain instances would warrant mitigation measures. Bren said she is not happy with this. She feels it should be done right the first time. She feels there has to be some way that this can be resolved. She wonders if there is any other way to get this to drain to the lake. She thinks a meeting needs to take place with the owner. Hughes agrees with Bren. He wonders if the Watershed District would lend some support for this. He said there are grants for this sort of thing and maybe something could be worked out. Tolsma said when the plan was developed and the Watershed was consulted, the preference was what is being pursued now. Bren would hope that an agreement can be reached to periodically Ci% o f 1. ' rinJc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 4 corrected September 8, 2015 • clean out the accumulated sediment in the ditch. Williamson said there are different opinions and different regimes that serve and things change. Catherine Palen addressed Bren regarding the Watershed District cleaning out the swale and plant plantings to collect the water and clean it out and they were happy with the choice. She said snow plowing measures have deposited sand, salt and other debris into the swale. She thinks the Watershed should be aware of what is in the swale. She said this needs to be worked together on. Palen points out where rain runoff exits to the lake and she asks Pearson if rain still runs off in the wrong places, what will the remedy be. She thinks soil correction needs to take place. She said there is clay and then sand forms a balloon of water. She is concerned that soil correction might need to take place in other places. Pearson said regarding the drainage of the roadway it will tip towards the south to the collection area. He said there still will be drainage on the north side of the road but the road cannot be lowered enough due to the elevation of the water in the lake and the outlet of the pipe. Pearson said typical runoff should drain the way it was designed. He said frost heaves will be continually evaluated. McCullum said in the swale is a massive willow tree and it blocks the swale. He said runoff leaks through the willow tree. He is also concerned about infringement of the willow tree onto his property as it is heaving his sidewalk and now encroaching close to his house. Williamson asked Pearson, even if the easement was gained, how practical is it to deal with this now or what happens if the project is concluded without it but they still work towards it. +� Pearson said either cleaning the ditch or extending the storm pipe the contract and price has been previously factored so a change order could happen. He said a storm scepter unit was going to filter some of the water before discharging to the lake but it could be problematic because of the depth. He said the ditch option could be done at any time, either now or in the future. Williamson said it sounds like no door is closed. Horton said McCullum is concerned about water standing in an area all the time and she wonders if it could be adjusted to drain better. Pearson said he pondered other alternatives. He said if the ditch was lowered a foot, it would allow for drainage. He said there would be maintenance required and they have the means to clean it but lowering the swale by a foot would be a significant difference. Barbara Ward is curious about the details for the negotiations that the property managers were amenable to but the owner was not. Tolsma said the contention was the ten foot off the property line. He said the other big point was to create additional parking space over the storm sewer. He said the city was not necessarily in favor of this but in hopes of gaining the easement it was agreed that parking could take place on top of the drainage pipe. Ward wonders if Puzak could be consulted and asked what it would take. Palen said Bren mentioned bringing in others. She said Tolsma has worked hard on this but Puzak should be invited to meet with the council. She feels this should be attempted once again. Pearson said regarding the pond north of city hall, it has standing water and they are working with the contractor to pump down the pond and cleanout sediment and complete the punch list items. He said this will be completed this fall. He said the pond system is designed to be a dry Ci of in'c Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 VWVW.CI.SPRING-PARK.MN.US corrected • September 8, 2015 system. There is a layer of fabric over the rock but it is temporarily plugged. His advice is to wait until the construction to the water treatment plant if finished and they then take off the fabric and let it flow, sometime next spring. Williamson asked if Pearson is involved in the water treatment plant. Pearson said another firm is handling it but there are some other improvements that have been suggested and they will be working on this. d. City Attorney e. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING — Hughes asked about Admin Committee. Williamson said Tuesday, September 15 at noon. a. September 9 — Police Commission Meeting — 8:00 AM b. September 9 — Planning Commission Meeting — 7:00 PM c. September 9 — LMCD — 7:00 PM d. September 21 — Regular Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS — nothing. 14. NEW BUSINESS & COMMUNICATION a. Expand Finance Committee to Include Personnel — Williamson said this is to take the finance committee and look at budget impacts, for instance medical insurance change for staff and the other the potential retirement of Lewin as City Clerk. He said Pavot holds a master degree in Industrial/Organizational management and since Pavot serves on the finance committee it was suggested to add the personnel function. Williamson makes the motion to expand the finance committee to include personnel issues. Horton seconds. Hughes said his expectation would be to come up with an updated evaluation process for all staff. All votes ayes, motion carries. b. Bills & Payroll — Hughes moves to pay the bills and Horton seconds. All votes ayes, motion carries. Hughes wants to invest in a wireless microphone for speakers at the meetings and Williamson agrees. He said the Cable Commission is thinking about establishing a fund in order to update some of the technology and this might be good timing. Hughes makes a motion and Bren seconds to investigate a wireless microphone. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. LMCD Public Meeting Notice b. July Financial Report — Williamson said the city is in good shape. He said the challenge will be liquid money and investment. c. Tolsma said as an information item a press release was put before the council this evening. He said that's the only information he has. Bren asked what testing was affected and Tolsma said he doesn't know. He said they'll be following up with this. 16.ADJOURNMENT — Horton makes a motion and Hughes seconds to adjourn the meeting at 9:27 p.m. All votes ayes, motion carries. �Y (L We dy Lewin, City Clerk Dan Tolsma, City Administrator Cif o f l 'wrin jc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK CITY COUNCIL AGENDA SEPTEMBER 21, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from September 8, 2015 b. Draft Planning Commission Meeting Minutes from September 9, 2015 c. Administration Committee Meeting Minutes from September 15, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-15: Certification of Preliminary Tax Levy b. Resolution 15-16: LMCC Budget c. Resolution 15-17: Water Treatment Plant Sideyard Variance •d. Ordinance 15-03: Fee Schedule 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer a. West Arm East Change Order #2 d. City Planner a. District C1 Zoning Interpretation e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. September 23 — LMCD — 7:00 PM b. September 28 — Council Work Session Meeting — 7:00 PM c. October 5 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Lord Fletcher's Noise Test Results b. WeCAB Request for Support c. Mound Fire Department Press Release 16.ADJOURNMENT • Ci� of,. �'n jG Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US J SPRING PARK On Lake Minnetonka September 21, 2015 corrected CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 21, 2015 — 7:30 PM SPRING PARK CITY HALL Attendance: Al Leuhman, Catherine Palen, Planning Commissioner Mike Mason. Skip Wilson and Jim Hackney and Daniel Seward and friend from 2401 Interlachen Rd. 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7.30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Engineer Pearson, Planner Brixius. 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Horton seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Pavot wants to clarify on page five of the council minutes that she holds a Masters Degree in Industrial/Organizational Management. a. City Council Regular Meeting Minutes from September 8, 2015 b. Draft Planning Commission Meeting Minutes from September 9, 2015 c. Administration Committee Meeting Minutes from September 15, 2015 07. PUBLIC FORUM — Williamson explained Daniel Seward lives at 2401 Interlachen Rd. Seward said he recently relocated from Texas. He said he looked at several houses to rent. He said the house he moved into has had never ending problems and the landlord refuses to fix anything. He has placed his rent in an escrow account and he will go before the court in a few days. There are water leaking issues within the house. He said he is looking for inspections to be performed for rental property such as a third party inspector. He said this is something the landlord can pay for in order to ensure the rental property is deemed safe. Williamson said this has been discussed over time and there are a few issues why it hasn't been done. He said there isn't adequate staff to take this on and the city isn't sure about housing stock within the city that is rental. 8. PRESENTATIONS & GUEST SPEAKERS — None. 9. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS - a. Resolution 15-15: Certification of Preliminary Tax Levy — Williamson said this was in the packet about three weeks ago and it has been discussed at a work session. He said a preliminary levy is not final but allows the county to anticipate what the taxing entities are going to propose and to give an opportunity to react. He said the preliminary levy can only be reduced, not increased. He said the proposed increase is slightly under $20,000. Williamson looks for questions from the council and Hughes asked about the West Arm Road assessment revenue and if that is coming from the residents. Tolsma explained it wouldn't affect the levy as it's not factored in. Hughes makes a motion to accept • Resolution 15-15 and Bren seconds. All votes ayes, motion carries. b. Resolution 15-16: LMCC Budget — C� of rin�c Vark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 September 21, 2015 corrected is Williamson said the cable commission has undergone several big changes in staff and city involvement. Williamson said the operations amount to be spent was less than revenue but there are substantial capital costs to upgrade to high definition. He said there is a planned draw down on the fund balance as there is a feeling it is too high. A suggestion was made to distribute some of the excess to the member cities. However, he said a compromise is being pursued to distribute a lesser portion than first proposed. He strongly recommends that the budget be approved. He said approval is required by the majority. He understands about five have adopted it so far and two more are needed. Williamson makes the motion to approve Resolution 15-16. Horton seconds. All votes ayes, motion carries. c. Resolution 15-17: Water Treatment Plant Sideyard Variance — Brixius said this is about an expansion of the water treatment plant to remove TCE from the water supply. He said there have been a variety of layouts discussed and a northern expansion along the eastern wall has been selected. He said this will require a variance on the east sideyard. He said the site is constrained due to parking and this is the best plan. He said the planning commission held the public hearing and there were no public comments taken. Brixius said the property owner affected has no problem with this. Bren makes a motion to approve Resolution 15-17 and Hughes seconds. All votes ayes, motion carries. d. Ordinance 15-03: Fee Schedule — Williamson said this has been discussed for many months. He said the charge was to transfer the fees to ordinance. He said it was left on the basis where there wouldn't be any fee changes however the document in front of the council does in fact have changes. He said they • relate to building code changes only. He suggests this be laid over in order to review the budget and make any changes necessary. Williamson makes the motion to lay this over to a work session and then bring back to the next regular council meeting. Horton seconds. Hughes wonders if this is enough time to put this together by the next work session. Williamson amends the motion to read "...to lay it over to an appropriate time when this can be examined." Horton approves the amendment. All votes aye, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Williamson said the police commission meeting was held on September 9t" and the best response time was for Spring Park and they are roughly 3.5 minutes. He said Spring Park is being served very timely. He said Heart Safe Community is working to identify private AED's and the police is interested in knowing more about these, such as restaurants and certain businesses. He said the police budget is up based on population, property valuation and calls for service. He said it is a carefully calculated formula that should lead to stability. However there has been some instability and Spring Park went up 10.6% more relative to population and property value but 17.8% for call frequency. He said the city needs to keep an eye on this to make sure we are being treated fairly. Williamson said the Mound Ninjas who entertained some and offended others with their antics are both no longer in the community. • Bren said she's been reading in the local papers regarding changes cities are making regarding rental properties. She said if there were ordinances in place for the purpose of inspections, it would prevent some of the problems encountered. She suggests this be looked into. Hughes said he's been a proponent of this for years and feels rental Cif of rin, y Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 September 21, 2015 corrected • housing inspection serves a good purpose and thinks even inspections before sale would be good. • Hughes said the LMCD has a meeting on Wednesday at 7 p.m. in Wayzata. He said regarding the Planning Commission minutes, he likes what was said on page two about adding a Frisbee golf course behind the tennis courts. He thinks this is a great idea as it's an inexpensive use for property that is underutilized. He said to just move on this and get it done. Bren said the PC also talked about doing something in regards to soccer and she thinks that is great. Hughes said maybe Wilkes Park could be utilized for soccer. Williamson is looking for an update as to what has been improved at the parks so far this year. Horton and Pavot nothing. b. City Administrator — nothing. c. City Engineer a. West Arm East Change Order #2 — Paul Pearson said as background information he refers to a document on the overhead. He said the water main was replaced and up on the hill area there were favorable soils found. He said as they worked their way westerly, the soils were higher in moisture content. He said about 80 feet from the connection point they ran into unstable soil. He said it was recommended to excavate 80 linear feet of soil and to backfill and then to excavate soil above the water main. He said the good news is that instead of 80 feet it was actually about 40 feet. He said this reduced it by about half. He said there is no need to revise the change order because it was substantially reduced. Pearson said a geotextile was used and it increased the strength of the road and they modified it from eight inches to sixteen. He said they had already allowed for four inches of gravel built into the contract so in theory they are only increasing it two inches. Pearson said because of the rain since the project started additional rock was necessary. He said this change order is being brought by the City and the City consultant due to site conditions in the field. Horton asked about adding of the more stable rock, she wonders if that will stabilize the soil more. Pearson said this will strengthen the road more to a seven ton section. Williamson said he assumes the history of the road has been researched as there has been heaving and settling in that area. He said excavation and soil correction was done previously. He said it seemed to have worked well and was more stable after that project. Pearson feels the previous correction was entirely effective and he's worried about it being a sponge as water is going to permeate. He wonders if all these correction actions are going to result in a satisfactory resolution. Pearson said they are consistent with what was constructed in the 1990's. He said they are proposing the 3inch minus material that is more free draining. He said seepage will be free draining to the drain tile to the catch basin. Pearson said this is porous material so it allows water to drain through it. Hughes asked about drainage and refers to the tree diagram and he wonders how long the slope is. Pearson said they are attempting to save as many trees as possible and the clearing has been at the edge of the slope. Hughes asked if this will provide more drainage to the street than what was there prior. Pearson said there will be surface water which will drain to . the bottom of the riprap and therefore keep it off the street as much as possible. Bren wondered if the area so wet was ground water or poor drainage. Pearson said it's a Ci� o f l' KnSc Pave, 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 0 September 21, 2015 corrected • combination of the natural soil condition along with the rains. He said that material could be removed however use of fabric and rock is more cost effective than exporting and importing soil. Williamson opens this to residents. • Al Leuhman on the east end, 4300 West Arm Road. He wonders if this moisture is being accelerated due to the holding pond and seep under the road to contribute to the moisture content. Pearson said the pond is intended to be dry and it is holding water due to a protective fabric installed. He said the fabric material will be removed when construction is finished and the pond will drain down. He said they are looking to put in a temporary riser to allow for drainage. • Robert Hackney 4272 West Arm. He said this was presented as a water diversion with an actual storm sewer system. He said there is standing water and now they are going to accelerate this by dumping the water from the pond and he now wonders what is going on. Williamson said this entire project was a three level plan and all three options required an easement with the property owner. Hackney said they didn't know this was conditional. Pearson said as part of the preliminary report a need for obtaining an easement was discussed. He said as far as the drainage, this water goes though the culvert, through the storm sewer and the corridor. He said there were three options discussed. He said with the third option, if not able to secure the easement, they dead ended the pipe. He said there has been an attempt to contact the property owner. Hackney wants to know where the road runoff is going to go and Pearson explained the • drainage will go to the south curb line and drain down the road to the road culvert. Hackney disagrees and feels they will have more water draining. Pearson explained because of the increase in the size of the holding pond, there will be less water draining over time, slowing the drainage down. Wilson (4272 West Arm Rd) said there were a lot of things discussed in regards to tree removal and making the swale drain more freely. Wilson said he's concerned that this was misrepresented. He doesn't understand why there can't be imminent domain process. • Luehman said the petition was presented to address drainage. He said they're finding out now that it isn't what they thought. Hughes wants to know what the drop is through the swale to the lake and he doesn't think the drop from the street to the lake is not very much. Bren said she did some research and she looked back in the minutes and Sippel made the motion to start the road project based upon an agreement that the swale be improved. She said she walked through the construction project and she walked across the swale by the lake and she was shocked at the condition of the swale. She said the trickle of water coming out of the swale into the lake was like pouring a small amount from a glass. She said a hard rain needs a passage way to get to the lake. She feels this needs to be addressed either through the swale or through something. Bren said she spoke with the person operating the Bobcat and this person stated this won't work unless something is done with the swale. • Tolsma said all of the communication with the property owner basically states that the property owner and his attorney are reviewing this. Tolsma said he is going through email as the property owner will not even give a contact phone number. The property • manager has indicated the property owner is not even around. He said they've always had reasonable exchanges over the course of this project. He said the City has offered Cit o f ,-'' Kn jc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 5 September 21, 2015 corrected • the best deal they can. Tolsma said he called the Watershed District to see if they can take this over and he has everyone working on this that can be working on this. • Wilson said this project shouldn't have been pursued if they didn't have complete control of the drainage. Williamson said he wasn't really in favor of the project to begin with. Wilson said the culvert problem has not been dealt with. • Catherine Palen (4352 West Arm Rd) has the petition and it doesn't state what exactly the petition was for. She said when the project was approved the swale to the lake was approved as well. She said there is water pooling and standing water right now. Tape Break — 9:24 p.m. Meeting resumed 9:33 p.m. • Williamson recognizes Catherine Palen. She said she did call the MCWD and they acknowledged they had been contacted by Spring Park City. She said the swale is unique in that there is no place to put snow so it's pushed to the existing swale. She sid there is blacktop, gravel and debris deposited in the swale and it isn't functioning. She said a covered drain would be advantageous to the lake. • Tolsma said when this discussion was started they went to the MCWD and proposed the plan. Three options were discussed and MCWD said they preferred option three which is the option being pursued. He said the City preferred option one which was a drainage pipe but that wasn't an option. Palen asked if there were any grants made available and Tolsma said they didn't discuss grants. • Wilson asked if MCWD looked at the swale. Wilson said this is not a wetland and shouldn't be described as such. Pearson said technically the office has worked with the MCWD and as part of this review they asked for a wetland delineation and there are wetland vegetation plants. • Bren suggests this be looked at and have Beck see if some sort of resolution can be reached. • Williamson said Tolsma has worked on this to the point of exhausting every avenue. He said Beck could look into managing this drainage area and maybe offer some opportunities for this. • Al Leuhman said he can't fathom why a conversation with the Lord Fletcher's property owner cannot be had. He would like to hear from the city attorney why contact hasn't been pursued. • Williamson said city government doesn't have the power that some think they do. Hughes also wonders why the city attorney has not been involved so far. Beck said she will do some research in order to get the property owner to respond. Hughes asked Beck if we can legally require him to supply a phone number and an address in order to serve him with a legal document. Tolsma said the problem isn't reaching the property owner. He said they were in intense negotiations last spring. He said they were emailing back and forth but at one point negotiations couldn't continue unless the assessment was waived. Discussions stopped for a few months and now it has picked up again. Tolsma said there was never a promise that the storm sewer it was going to be installed. Beck said she will do some research into legal options if she is directed to • do so. She said there are costs associated with this and it may be cost prohibitive. • Pavot wonders about the deposit of snow removal and thinks this shouldn't be allowed Beck said basically it's his property to do with what he can. Cif 0 f ll�r n y ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US r- LJ 6 September 21, 2015 corrected The council gives Beck direction to pursue options about the drainage swale. Going back to the change order, Pearson said a flare end section was installed but with conversation with the property owner he feels the flare end section should be removed and replaced before curb and gutter is installed because the end of the flared end section is about a foot back of the curb. Pearson said someday if things go well, they could remove the flared end section and replace it with six feet of pipe. He said it's not part of the change order presented tonight. He said an estimate for completing this is approximately $3-4K. He said with the water conditions presently in place he feels it's a good option if they replace the flared end. Hughes wonders when this would be done. Pearson said before the curb goes in and they were hoping for curb install within the next week. Horton wonders if the drainage pipe can be installed now in hopes the property owner will come through. Pearson said the flared end was put in to help with erosion concerns with the hope the property owner might extend it. Williamson suggests a motion for change order number two. Hughes makes that motion consisting of three parts. Horton seconds. All votes ayes, motion carries. Williamson asked for a more generic motion and he makes it for the pipe to approve a change in the discharge feature addressed by the engineer regarding the flared end to the straight pipe. Pavot seconds. All votes ayes, motion carries. Pearson said as of today they've put in more rock and they're noticing a section of 300 feet where they would like to increase the 3" minus from eight inches to twelve inches. He said the aestimated cost for that work with the excavation, the fabric and additional rock is approximately $9.5K. Pearson said he is not comfortable with not doing this. He said it's very saturated soils and Hughes confirms. Hughes moves to approve that $9,500 for the additional gravel and fabric material. Bren seconds. Pearson said they have unit prices and they'll use that as their guide so there is no need to have a not to exceed. All votes ayes, motion carries. d. City Planner a. District C1 Zoning Interpretation — Williamson said there are certain uses for each zoning district and they are spelled out in the ordinance. He said warehousing is not specifically described in the C-1 District. Brixius said 4636 Shoreline Drive has been a problem site for a number of years due to the turnover of multiple businesses. He said there was a fence that used to screen part of the property and that was removed exposing the property even more. He said recently it was brought to his attention there are two interested parties in purchasing this property, one being automobile sales and repair. He said sales and services are allowed in the zoning district and conditional use permit criteria would have to be met. He said the second inquiry would be construction of a warehouse building for boat storage. He said up and down the street there is boat storage on the exterior and they've changed the ordinance to allow boat storage outdoors. He said based on past uses and allowing boats for external use there is an opportunity to clean up a site and build a new building. Hughes asked about the former tenants doing boat repairs and he wonders about a flame trap being installed. Brixius confirmed. Hughes wonders about the boat storage and C1� o f ll�rin jc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 7 September 21, 2015 corrected Brixius said all those services would be offered in terms of boat winterizing and preparing for spring. Horton asked about using the existing buildings. Brixius said the upper level or street level would be used. He said the lower area is of interest and a newly built building would be to C-1 standards. Horton wonders if this is wide enough to accommodate turning radius. Brixius said this would all be part of the conditional use permit. Hughes wonders about new buildings having to conform with architectural standards. Brixius said yes, these standards are in place and they would have to be met. Williamson said there are a lot of issues that are raised with this property. He is concerned about the Dakota Rail property infringement and wonders about there being an issue about access to the property. Brixius said a new survey would obviously have to be performed. Brixius said he has gone through the comprehensive plan and, although it's not a dream plan, it's been a difficult site. He is looking to the council for direction to interpret the code as warehousing being acceptable in a C-1 District without a change in the ordinance. Brixius said he is looking for permission to go to the potential buyers and state warehousing will be made part of the C-1 District as well as conditional use. e. City Attorney — nothing. f. Public Works Superintendent — nothing. 12. UPCOMING MEETINGS & TRAINING — Tolsma said they are required to set a Truth and Taxation hearing and he recommends December 7th at 7:30 p.m. Williamson makes the motion and Pavot seconds to set the Truth 'n Taxation Hearing for December 7, 2015 at 7:30 p.m. All votes ayes, motion carries. a. September 23 — LMCD — 7:00 PM b. September 28 — Council Work Session Meeting — 7:00 PM c. October 5 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Bren makes a motion to pay the bills. Horton seconds. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. Lord Fletcher's Noise Test Results — Williamson said a copy is in the packet. He said he had a complaint regarding a fishing tournament that was exceeding amplification. b. WeCAB Request for Support — Williamson said he really appreciates WeCAB and he said Ridgeview Medical Center supports this. He thinks it's important to get representatives to come in and speak to the council to determine what benefit is coming to Spring Park. c. Mound Fire Department Press Release 16.ADJOURNMENT — Horton makes a motion and Hughes seconds. All votes ayes, motion carries at 10:32 p.m. A jt"4 Wendy Lewin City Clerk Dan Tolsma, City Administrator Ci� of riny ?Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake Yinneton a CITY OF SPRING PARK WORK SESSION AGENDA SEPTEMBER 28, 2015 — 7:00 PM SPRING PARK CITY HALL 1. GOAL SETTING SESSION FOLLOW UP a. Jim is preparing a presentation for Monday night. The presentation will focus on some basic follow up questions about the top priorities that came out of the session last month (i.e. Why is this a priority? What is the risk of not taking action on this priority? What should be done in the next year to make this priority a reality? What are strategies to help implement this priority? Etc.) 2. APARTMENT RECYCLING a. See included email exchange between City staff and Republic Recycling Services regarding several questions the Council had about apartment recycling. 3. MISCELLANEOUS 4. INFORMATIONAL ITEMS a. October Channels 8 & 20 Schedules • b. August Fire Department Report • 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 September 28, 2015 corrected • � � CITY OF SPRING PARK WORK SESSION MINUTES SEPTEMBER 28, 2015 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka Present: Jim Brimeyer, Administrator Tolsma, Clerk Lewin, Mayor Williamson, Council Members Bren, Horton, Hughes, Pavot, Commissioner Mason 1. GOAL SETTING SESSION FOLLOW UP a. Brimeyer is preparing a presentation for Monday night. The presentation will focus on some basic follow up questions about the top priorities that came out of the session last month (i.e. Why is this a priority? What is the risk of not taking action on this priority? What should be done in the next year to make this priority a reality? What are strategies to help implement this priority? Etc.) (Brimeyer to recap this meeting with his notes. The following is loosely taken notes by the City Clerk to supplement Brimeyer's findings.) Regarding discussion about upgrading water/sewer infrastructure/rates: Hughes believes it should be separated out and conservation rates need to be analyzed whether it's working for • or against the city. Hughes said there was a rate structure and he wonders if that needs to be reanalyzed. Pavot is concerned about commercial water rates being charged to multi housing at the higher rate. Hughes wonders about slip -lining the sewer and Brimeyer reminds not to get away from the topic but Hughes doesn't want to lose the specific priorities of what needs to be done. Williamson states televising is being done and they can examine the results when the diagnosis comes back. Brimeyer states a timeline needs to be set. Regarding a windshield study performed on roads and ranked: Hughes said some roads need redo but some roads don't have a lot of traffic. Hughes said he's aware of a local city that won't allow a rebuild involving tearing up a new road within five years. Bren wondered whether there is proposed construction then that's a reason to not do a road project? Hughes said no, there's just a potential for constant repair to new roads. Williamson thinks the character and appearance of the street matters and perhaps drainage, if they don't increase to 20 feet. He said an easier solution if the street is working maybe to keep it at a 15 foot street width. Bren is concerned about money being stockpiled and not being spent to benefit the taxpayers that paid the taxes. Hughes reminds to consider the televising of the sewer lines and the diagnosis as it may affect street repair. Williamson wants to manage the water and where it flows. Regarding City Hall Files: Horton wonders about storage off site but it's decided that off -site would be difficult as retrieval is usually immediate. Pavot believes storage on a cloud is most beneficial, especially in light of the clerk's retirement and the replacement to be able to search digitalized files. • Regarding Chronic Problem Properties: Hughes wonders about a rental ordinance due to nuisance properties within the city. Williamson said all cities go through this. He said 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2 September 28, 2015 corrected . sometimes it's difficult to pursue and not cost effective. Health and safety properties need to be pursued but eclectic choices of decoration should be allowed. Williamson said the issue needs to be defined whether it's building code, fire code, safety. 0 Regarding Water quality - What are practical alternatives and what's best for the environment: Pavot recommends looking for unique ideas that other communities do. Hughes thinks as sidewalks are improved the runoff goes to the appropriate collection spot versus deteriorating boulevards and plantings. Brimeyer is looking for a timeline and Williamson is concerned there is too much loading of the fourth quarter 2015. Hughes thinks if there is a consultant brought on for a street/utilities study, runoff can be a component. Tolsma says what he's hearing is a feasibility report like what the engineers produce showing all facets. Pavot thinks when a road study is done for potential upgrade, all components are researched. Williamson states the county has to be considered as they would be involved due to their county roads that intersect the city. He said all utilities are not in the roads; some run through yards. 2. APARTMENT RECYCLING a. See included email exchange between City staff and Republic Recycling Services regarding several questions the Council had about apartment recycling. Pavot said Bayview has added a larger dumpster and thinks an additional day for pickup might help with overload. Williamson thinks if this is explored, perhaps a subsidy from the city could be considered. It's discussed that a subsidy could perhaps not go to where it's intended and instead benefit the property owner. 3. MISCELLANEOUS - 4. INFORMATIONAL ITEMS a. October Channels 8 & 20 Schedules b. August Fire Department Report Tolsma said televising was started today and should be finished by Wednesday or Thursday and that will complete the system. Tolsma said there is a new building going on West Arm West, the John Perry residence (4516 West Arm Rd). He said it's a detached structure being built by the lake. The proposal complies with the code and does not need a variance. He said it will contentious. Hughes said the LMCD has starry stonewart, an invasive species found in Lake Koronis in Paynseville, MN. Meeting adjourned, 9:15 p.m. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK On Lake 94inneton • LJ CITY OF SPRING PARK CITY COUNCIL AGENDA OCTOBER 5, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from September 21, 2015 b. City Council Work Session Minutes from September 28, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-18: Schedule Assessment Hearing 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator a. Dakota Trail Winter Use Permit c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. October 6 — Volunteer Appreciation Dinner — 6:00 PM b. October 7 — Fire Commission — 11:00 AM c. October 8 — LMCC — 7:00 PM d. October 13 — Administration Committee — 12:00 PM e. October 14 — Planning Commission — 7:00 PM f. October 14 — LMCD — 7:00 PM g. October 19 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. August Financial Report b. WeCAB Request for Support (with updated usage statistics) 16.ADJOURNMENT C1� o f ll�r n jc Vark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US October 5, 2015 � I, L�z SPRING PARK On Lake 9linne CITY OF SPRING PARK CITY COUNCIL MINUTES OCTOBER 5, 2015 — 7.30 PM SPRING PARK CITY HALL 1. CALL TO ORDER - Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL - Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS - Williamson introduces the council and staff to the public. Administrator Tolsma, Clerk Lewin, Engineer Pearson, Commissioner Mason. Several members of student government class from Mound Westonka 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA - Hughes makes a motion and Pavot seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA -Williamson has a revision to September 21 st on page two regarding call frequency and should be property value. Hughes wants to add to the September 28th minutes under the category "upgrading water/sewer infrastructure/"Rates". • a. City Council Regular Meeting Minutes from September 21, 2015 b. City Council Work Session Minutes from September 28, 2015 Horton makes a motion and Bren seconds to adopt the consent agenda. All votes ayes, motion carries. 7. PUBLIC FORUM - Daniel Seward 2401 Interlachen Rd. He said he was in front of the council before regarding rental housing inspections in Spring Park. Seward said he called Jim Ganelli from the City of Hopkins who states they have 60% rental. Seward asked how they knew what was rental and what isn't. Ganelli told him houses that are non -homestead is a big indicator it's rental. Ganelli went on to say if it's discovered it's rental, fines can be doubled to the landlord. Seward said he went six days without a useable shower. He doesn't want this to happen to anyone else that moves to Spring Park. He thinks this can be remedied by inspections. Seward is willing to help to facilitate this and will volunteer for this. He said he thinks issues should be resolved at the local level. Williamson said there have been discussions at the staff level and relook at previous efforts towards this goal. He said nothing will happen fast, he feels this will be studied over the winter months when there is time to consider workability, costs, enforcement and cost benefits. He said the issue is important. Williamson said he appreciates keeping the topic alive. 8. PRESENTATIONS & GUEST SPEAKERS - None. 9. PETITIONS, REQUESTS & APPLICATIONS - None. 10. ORDINANCES & RESOLUTIONS a. Resolution 15-18: Schedule Assessment Hearing Williamson said it's not necessary to weigh the details, this is to set a date for the assessable • project, this being a road and calculation is done for obligation to pay for their portion. Williamson said there is a deadline for the tax rolls for 2016. He said the suggested time C� of r1n jc Vark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 October 5, 2015 would be November 161h and to allow enough time for invoices to be submitted and to make sure all the numbers are in. He said this has to be published twice and notices need to be mailed to affected property owners. Williamson makes the motion to establish November 16 for the date of the assessment hearing. Hughes seconds. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES - a. Williamson said Finance Committee council member Pavot and he met with staff and advisors on October 1 St. He said there isn't much to report as it was a basic review on how to find a better way to invest the capital to get a better rate of return. He said possibilities will be outlined for the council in the near future. • Hughes said the LMCD is working on the strategic plan. He said the DNR is cutting back on AIS dollars. b. City Administrator a. Dakota Trail Winter Use Permit Tolsma said this is the annual request for winter maintenance on the Dakota Trail. He said they solicit feedback from the communities and allow cities to maintain the trail. He said costs and liabilities fall on the cities. He said the City has always chose to not maintain the trail, partly because of liability and partly because adjoining cities don't do it. Williamson said this is a repeat from previous years. While the council may not be adverse to this, to assume the other obligations and responsibilities it's onerous. Williamson still encourages those to use the trail while it's useable. Hughes is not in favor of maintaining the trail. Pavot agrees. She said it's a shame it's not maintained by the proper agency and not as an added expense to the City. Bren said the trail can still be used if it isn't maintained. She said cross country skiers can use it as well as those who snow shoe. Williamson said the directive is to not enter into this agreement. Pavot said there is money available for health and wellness activities as a joint venture with other cities. Hughes moves that the City does not enter into an agreement with Three Rivers Park. Horton seconds. All votes ayes, motion carries. C. Engineer — Brief update on West Arm Road East. He said the project has concrete curb and gutter with the majority of the work done. A small portion of the curb in front of LF is not completed yet. He said it has to be poured in two phases to allow for passage in and out of Lord Fletcher's Apartments. He said the first asphalt will be put down on Wednesday. d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. October 6 — Volunteer Appreciation Dinner — 6:00 PM b October 7 — Fire Commission — 11:00 AM c. October 8 — LMCC — 7:00 PM - Williamson said the LMCC will review the adopted budget. d. October 13 — Administration Committee — 12:00 PM e. October 14 — Planning Commission — 7:00 PM f. October 14 — LMCD — 7:00 PM g. October 19 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 4. NEW BUSINESS & COMMUNICATION Ci� o f s'�rinq ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US October 5, 2015 a. Bills & Payroll - Bren makes a motion and Pavot seconds to pay the bills. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. August Financial Report b. WeCAB Request for Support (with updated usage statistics) - Williamson said there are no surprises. He said this has been discussed before logistics were requested. He said there are some contributors as well as Ridgeview Medical. He said there is a state law that states cities cannot make charitable contributions but they have the opportunity to contract for services. He said it's under that guidance that the Gillespie Center fits in. He suggests the same as a model for WeCAB and suggests the city attorney work towards an equitable amount. He said an invoice can be generated from there. 16. ADJOURNMENT - Hughes makes a motion and Horton seconds to adjourn at 8:04 p.m. All votes ayes, motion carries. Wendy Lewin, City Clerk Dan Tolsma, City Administrator • C1� o f l-�Kny ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK CITY COUNCIL AGENDA OCTOBER 19, 2015 — 7:30 PM SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from October 5, 2015 b. Administration Committee Meeting Minutes from October 13, 2015 c. Draft Planning Commission Minutes from October 14, 2013 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. Hennepin County Commissioner Jan Callison 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-19: Conditional Use Permit Extension Request 11. REPORTS OF OFFICERS & COMMITTEES • a. Mayor and Council b. City Administrator a. Landscaping Proposal c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. October 26 — City Council Work Session — 7:00 PM b. October 28 — LMCD — 7:00 PM c. November 2 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Mound Fire Department September Report c. Centerpoint Energy Rate Increase Request Notice 16.ADJOURNMENT • Ci� o f 1.�nJc !P(4rk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US October 19, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES OCTOBER 19, 2015 — 7.30 PM SPRING PARK CITY HALL On Lake Minnetonka Attendance: Students of civic government class, Commissioner Callison. 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS —Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Planner Brixius, Commissioner Mason 4. PLEDGE OF ALLEGIANCE - 5. ADOPT AGENDA — Hughes makes a motion and Bren seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Bren makes a motion and Pavot seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from October 5, 2015 b. Administration Committee Meeting Minutes from October 13, 2015 c. Draft Planning Commission Minutes from October 14, 2013 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — a. Hennepin County Commissioner Jan Callison • Williamson said he appreciates Callison coming tonight. • Callison said she has 16 cities and she tries to visit each annually. She said it's budget season and she's going to address service demands in Hennepin County. She said for 2010-2014 the number of clients increased by 42%. She said it relates more to programs and eligibility. Callison said Spring Park's numbers during the same period are small but the percentages can look deceiving. She said the number of clients being served grew by 30% 218-281, cash assistance decreased by 45%, food stamps grew by 12%, and health care by 34%. She said this is less about economy and more about programs that have changed. She said Hennepin County provides social services for the state. • She said regarding property tax an increase being requested is 4.5%. • She said child protection has new state standards so there are more cases and more service providers. She said some of the state revenues are declining. • She said there are youth sports grants and applications available and there are three sets of criteria, small equipment grants, capital and a new category is playgrounds. Williamson asked about Medicaid and because of Pres Homes, he wondered if some of those dollars flow to Pres Homes. Callison said Medicaid is individual and not facilities. Hughes would like to discuss something with Callison at a later date. 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-19: Conditional Use Permit Extension Request — Williamson said this could set some precedent. He said this is an extension request. He said the •short version is policy states for conditional use, if granted, the applicant will act within one year. He said this stays with the property. He said sometimes the time runs out and an extension can be C� o f 3S rink Pave. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 October 19, 2015 •granted. Williamson said this is a business within the city and the intent was to go forward with the CUP but there was a lease involved and the lease didn't continue so the CUP expired. He said they are now interested in reviving this. Williamson said extensions shouldn't be fulfilled other than for positive intent and practicality. He said if a new application was required for this, it would be very costly when in fact they are asking for the same thing as the original granted CUP. Brixius said this was originally approved in 2011. He said conditions were fencing, landscaping, retaining wall and designated sales and parking areas. He said they are all enhancements. Brixius said there was an extension granted previously and now they are asking for a further extension. Brixius said as indicated, they don't want this to go on forever so therefore a deadline of May 30, 2016 has been added. He said it meets all ordinances and the comprehensive plan. Williamson asked Hughes about this and whether this is good proposition since he lives directly across the street. Hughes said when he first moved to Spring Park, the building was a rundown car wash. He said it's really improved and he's happy with it. Pavot is curious if there were any citizen concerns at the original public hearing and Brixius said no one was in attendance. Williamson said originally there were some concerns about the unknowns so a lot of time was spent analyzing this proposal. He said screening and landscaping were well discussed. Pavot asked about the signage and Brixius said he doesn't think the proposal was a dynamic sign but there are specifications that would have to be followed if this is requested. Horton likes the addition of the trees on the west end but she wonders about the last tree and if the sign could be positioned slightly different due to visibility for the neighbors and the steep grade. Brixius said he will be signing off on the sign placement so he will make sure this is properly placed. Hughes moves approval of the resolution. Horton seconds. Tolsma wants Brixius to weigh in on potential displays in the area. Brixius said they are delineating the sales area. Brixius said he's not sure it will be vintage boats but by defining the specific area it won't grow or become larger. Hughes said in the past there has been some equipment for sale and Hughes prefers this approach where there is designated area for sales display. Williamson thinks this could turn out to be a good standard for sales display. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council — • Hughes said from the LMCD because the attorney is retiring they are going through a formal process requesting various firms to submit proposals. He said they are scheduled to interview two. Williamson wonders if they hire the attorney or the firm and Hughes said typically the firm. He said three firms applied and they chose two to interview. Hughes said in November they will not be meeting twice, only once and the same for December due to the holidays. b. City Administrator — Tolsma said the street project contractor has reached substantial completion. He said there are a few loose ends to be tied up by the end of next week. He said the project is in good shape, it looks good and residents are happy. c. Landscaping Proposal — Tolsma said there are landscape renderings in the packet. He said this area has been heavily disturbed. He said it's now ready for restoral. Tolsma said the pricing is really good because of timing and Norling has surplus inventory. What's being proposed is what he has in surplus. Tolsma said this will bring back the screening that was lost due to the construction of the retention pond and this is proposed to be going in this week or next. He said a typical warranty is two years so it's a standard landscaping proposal. Williamson said this price is about one third of the cost expected to be spent. He said if the representations are correct, this will be superb. He said about • three projects will be covered and this has to be done now in order to take advantage of the pricing. Hughes said when driving down the new road, he wonders about the steep bank with the Ci� o f llw'iny Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 October 19, 2015 • rocks. He thought they might go up a little higher and he wonders if only one spot will be done. Tolsma said only one spot is called out in the proposal and that's where a lot of vegetation was removed. Hughes wonders if more can be done down that street. Tolsma said a lot more vegetation was kept on the slope, more than they thought. They will watch this to make sure it survives after being disturbed. Williamson is looking for a motion to take advantage of this proposal. Horton makes a motion to approve and Bren seconds. All votes ayes, motion carries. d. City Engineer e. City Planner f. City Attorney g. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. October 26 — City Council Work Session — 7:00 PM b. October 28 — LMCD — 7-L99 PM — Hughes said this is at 7:30 PM and this will be the aforementioned attorney interviews. c. November 2 — Regular City Council Meeting — 7:30 PM Williamson said when looking at the calendar, the study sessions for the next two months are problematic due to following holidays. He said the meetings could be kept brief and he thinks at the October work session this can be discussed further. 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Williamson said this is the first payment on the construction project and it looks like engineer fees are in one lump sum. Williamson moves and Hughes seconds to pay the bills. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Mound Fire Department September Report — Williamson said about 20% of fire calls could be avoidable. He said the majority are to the apartment buildings and some call outs are due to smoke detector low batteries. He said these calls are a component in the cost formula and causes the cost to go up. He said other fire call responses report nothing found. He urges everyone to be more cognizant about these call outs. Horton said there are free 9 volt batteries available at Mound Fire Department in conjunction with daylight savings time "Change your clock, Change your batteries." Hughes said smoke detectors also should be replaced and this comes around the ten year age point. c. Centerpoint Energy Rate Increase Request Notice — Williamson said this happens with regularity and increases are instituted before they are approved. 16. ADJOURNMENT — Pavot makes a motion and Horton seconds to adjourn the meeting at 8:22 p.m. All votes ayes, motion carries. Dan Tolsma, City Administrator • Wendy Lewin, City Clerk cl� of,- ,rinsPark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US SPRING PARK On Lake Yinnetoraka CITY OF SPRING PARK WORK SESSION AGENDA OCTOBER 26, 2015 — 7.00 PM SPRING PARK CITY HALL EMERGENCY MANAGEMENT PLAN UPDATE a. Orono Police Chief Correy Farniok (who also serves as the City of Spring Park's Emergency Management Director) will be in attendance to discuss an update to the Lake Area Emergency Management Plan. The updated plan is required to be adopted by the City by the end of 2015. Correy will also briefly discuss the responsibilities of City Council & Staff during an emergency event. Due to the length of the full plan only the introductory chapter is included in the packet. However, the entire document can be viewed on the included disk. 2. FEE SCHEDULE ORDINANCE REVIEW AND DISCUSSION a. Nancy Beck and Scott Qualle will both be in attendance to discuss the updated fee schedule ordinance. Scott will give the council a detailed breakdown of the building fee changes. 3. NOVEMBER / DECEMBER WORK SESSION SCHEDULE DISCUSSION • 4. MISCELLANEOUS • 5. INFORMATIONAL ITEMS a. November Channels 8 & 20 Schedules b. September Financial Report c. LMCC A/V Support Program 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 October 26, 2015 SPRING PARK CITY OF SPRING PARK WORK SESSION MINUTES OCTOBER 26, 2015 — 7.00 PM SPRING PARK CITY HALL On Lake Minnetonka Attendance: Police Chief Farniok, Building Official Scott Qualle, Attorney Beck, Administrator Tolsma, Clerk Lewin, Mayor Williamson, Council members Bren, Horton, Hughes, Pavot. 1. EMERGENCY MANAGEMENT PLAN UPDATE a. Orono Police Chief Correy Farniok (who also serves as the City of Spring Park's Emergency Management Director) will be in attendance to discuss an update to the Lake Area Emergency Management Plan. The updated plan is required to be adopted by the City by the end of 2015. Correy will also briefly discuss the responsibilities of City Council & Staff during an emergency event. Due to the length of the full plan only the introductory chapter is included in the packet. However, the entire document can be viewed on the included disk. Farniok said the major changes are the state added three categories: domestic and exotic animals, terrorism and volunteer management. H said Hennepin County requires this be approved by resolution. Farniok said when there is an event, the manual is the guiding document. •He said they are using this even with smaller events such as traffic accidents in order to be familiar with the process. Farniok goes through a PowerPoint presentation. Williamson wonders about triggers for elected officials' participation. Farniok said the point of contact should be pushing information out as quick as they get it in order to keep everyone informed. Tolsma said he has a full copy of the plan that he will keep in his office if anyone wants to look at it in detail. 2. FEE SCHEDULE ORDINANCE REVIEW AND DISCUSSION a. Nancy Beck and Scott Qualle will both be in attendance to discuss the updated fee schedule ordinance. Scott will give the council a detailed breakdown of the building fee changes. Williamson said this has been discussed several times. He said this is changing to an ordinance format from a resolution format. He said some numbers changed and mostly in building inspections. Beck said she put section references in the actual schedule and references to the building code. Hughes wonders about maintenance fees and what is the difference between that and an actual building permit. Qualle explained maintenance permits are re -roof, reside, rewindow and door. Hughes is concerned about asking residents to pay for something that does not require a permit according to who he's talked to. Qualle goes through the changes to the fee schedule. Williamson is interested in an update of Park Island Apartments. He wants a perspective on .where this is at and how it got there. Qualle said an engineer essentially signed off and verified the structure was okay. Qualle said he and Beck felt the onus is now on the engineer and they are satisfied. Williamson wondered about the engineer that the city approved. Beck explained the 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2 October 26, 2015 owner would not allow it and she felt the city would have been sued and it would have been very expensive. She said she believed the questions raised by the building inspector were answered by their engineer and they met the minimum requirements. Beck feels a licensed professional staked his reputation that the building was safe. 3. NOVEMBER / DECEMBER WORK SESSION SCHEDULE DISCUSSION — Williamson suggests meeting in November and canceling December's. Tolsma agrees. Pavot would miss the December meeting and Bren will be missing the November. 4. MISCELLANEOUS — Williamson wondered about the WeCan contract and Tolsma said it is on the agenda for the staff meeting. Williamson said this is loosely based on the Gillespie Center agreement and essentially needs to be invoiced for Spring Park's support. Beck said this has to do with the West Arm Rd East special assessment and the notice of hearing. Beck said she reviewed the hearing notice and there is a reference to deferral of special assessments. Beck said the city does not have a policy of deferral. She thinks the city would want to have one. Beck is asking the council if they want a deferral of special assessments of financial hardship or disability. She said there needs to be guidelines for such. Williamson said this is just a deferment, not a waiver. Hughes wonders about the statement "each owner of the property" and he wonders about jointly held. Beck said this is based on how the property is titled; if held jointly, it would be both. It's agreed the council is interested in providing a deferment. Williamson wants this to apply for special assessments going forward and this will be a policy. 5. INFORMATIONAL ITEMS a. November Channels 8 & 20 Schedules b. September Financial Report c. LMCC AN Support Program Adjourn 9.46 p.m. • 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL AGENDA NOVEMBER 2, 2015 — 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from October 19, 2015 b. City Council Work Session Minutes from October 26, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS a. District 33 State Senator Dave Osmek 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-20: Lake Minnetonka Emergency Operations Plan b. Resolution 15-21: Adoption of Assessment Deferral Policy 11. REPORTS OF OFFICERS & COMMITTEES • a. Mayor and Council b. City Administrator c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. November 10 —Administration Committee Meeting — 12:00 PM b. November 11 — LMCD — 7:00 PM c. November 11 — Planning Commission Meeting — 7:00 PM d. November 16 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Property Tax Comparison for Taxes Payable 2016 16. ADJOURNMENT Cif o f 1. Knq Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 WWW.CI.SPRI NG-PARK. MN. US Update FAX (952) 471-9160 November 2, 2015 corrected CITY OF SPRING PARK CITY COUNCIL MINUTES NOVEMBER 2, 2015 — 7.30 PM SPRING PARK CITY HALL On Lake 11inneton Attendance: Various students from civil government class. 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton and Williamson. 3. INTRODUCTIONS — Williamson introduced the staff and council to the public. Administrator Tolsma, Clerk Lewin. 4. PLEDGE OF ALLEGIANCE - 5. ADOPT AGENDA — Hughes makes a motion and Pavot seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Horton makes a motion and Bren seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from October 19, 2015 b. City Council Work Session Minutes from October 26, 2015 7. PUBLIC FORUM — No one. • 8. PRESENTATIONS & GUEST SPEAKERS - a. District 33 State Senator Dave Osmek — Senator Osmek said this is an annual visit. He said he has twenty cities. Osmek said before the start of session he was promoted to the Energy and Environment committee in the Senate. He said he's on the Economic Development and Transportation and Public Safety committees. He said a good part coming from the session is they did get a small city street fund. He said this is for cities smaller than 5000 and it's not a lot but it will fix pot holes. He said Colton's Law was passed regarding monitored release. Colton Gleason was a graduate of Orono High School and was assaulted by an unmonitored juvenile offender on release and Gleason subsequently died as a result of his injuries. Osmek said tonight is the City's opportunity to ask for assistance. Pavot asked about road construction and wonders about management of project completion and managing affected commutes. Osmek said this summer's construction was one of the worst he has seen. He said some of it depends on when MnDot has the money and how they prioritize the construction. Williamson said it is dependent upon dollars available. He said sometimes what is being faced is something that has been delayed and it's when the dollars flow is when the project happens. Hughes asked if Osmek knows how many of the County street lights have been switched to LED and Osmek said it's a County project but he can check to see if those numbers are available. Williamson said Spring Park has minimal problems. He said what they're interested in is predictability and stability in order to plan. He said changes to the plan and formulas make it difficult. •9. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS - Cif o f S''rin j Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 November 2, 2015 corrected • a. Resolution 15-20: Lake Minnetonka Emergency Operations Plan Update — Williamson said these are minor changes and they've been discussed previously. Hughes moves to approve and Pavot seconds. All votes ayes, motion carries. b. Resolution 15-21: Adoption of Assessment Deferral Policy — Williamson said at issue is when a street improvement project is assessed to property owners who benefit from the project. He said Spring Park has various levels of housing values and there are many forms of financial need — some are retired and on fixed incomes. He said this allows those an opportunity to pay later. He said this policy has been drafted by the city attorney and is modeled after the City of Mound's policy. He said there is one issue regarding establishing hardship. He said a recent tax return is required and some other options. Tolsma said Beck's thinking is three options, one using the standard Federal poverty guideline. Tolsma said in order to expand on this there are two more options, the 130% for nutritional supplement assistance, and the 150% minimum qualification for low income energy assistance program. He said in order to make this available to the widest group of people, the 150% would be the option to choose. Williamson said he wants to be clear if it's the tax return and the 150% standard low income energy assistance requirement, or if it's just the 150% option. He said providing income tax returns is sometimes difficult for some to turn over. Tolsma said some are eligible for certain programs but choose not to enroll. Williamson is wondering if this will be an "Either/Or" situation. Tolsma said it can be determined if they meet the Federal standard by looking at the adjusted gross income, they meet the standard for deferral. Hughes likes the idea of • notarizing a document stated the tax return has been presented for examination and releasing the form back. Tolsma said as long as they can provide the documentation of meeting the Federal standard of poverty, that would suffice. Otherwise, if they have chose not to take part in the assistance program, they would have to provide a tax return. Hughes thinks there is some urgency here to decide in order to be ready for the assessment hearing. Pavot said examination of the tax return is all that is required where she volunteers, along with identification. Tolsma said under hardship determination most recent Federal tax return language could be added "...which shall not be retained by the City." Williamson said when deferring this, it doesn't mean it's waived, it's deferred. He said an interest rate can be established one percent over the most recent bond issue or issuance of debt by the city. Williamson said the option is also available to pay this over time and it can also be paid upfront in one lump sum. Tolsma said the current assessment policy shows two percent over what can be bonded for. Williamson thinks in order to not complicate matters it might be better to keep it at the established policy of two percent. Tolsma said this could be different due to it being a deferral assessment. Pavot isn't interested in a different rate. She feels the deferral is a benefit in itself. Williamson said this can be adopted now and any change can be made before the assessment hearing. Tolsma said any changed between now and then can be approved under the consent agenda. Bren makes a motion to approve Resolution 15-21. Hughes seconds. Pavot suggests recommending adoption at the 150% standard. Bren agrees to the amendment and Hughes, the second, agrees. Tolsma asked about also including the language changed • Ci� o f �'' rinJc Parke 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 November 2, 2015 corrected under the hardship determination and not retaining the tax return. Bren agrees to that amendment and Hughes also agrees. All votes ayes, motion carries. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — nothing. b. City Administrator — nothing. c. City Engineer - d. City Planner - e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING - a. November 10 —Administration Committee Meeting — 12:Tc:00 PM —changing to 2:30 PM b. November 44 — LMCD — 7:00 PM — changed to November 4th at Mound City Hall. C November 44 — Planning Commission Meeting — 7:00 PM — this has been changed to Thursday November 12. d. November 16 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS - 14. NEW BUSINESS & COMMUNICATION - a. Bills & Payroll — Bren moves to pay the bills and Horton seconds. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) 16. Property Tax Comparison for Taxes Payable 2016 — Williamson said he has presumptions but doesn't know for sure. Tolsma said if there are questions, he can go through it. He said there is an annual meeting with the city assessor and that's where he got this information. Hughes said it is clear once it's explained. 17.ADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn the meeting at 8:25 p.m. All votes ayes, motion carries. Wendy Lewin, City Clerk Dan Tolsma, City Administrator Ci o f l_�n j Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK CITY COUNCIL AGENDA NOVEMBER 16, 2015 - 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake 9 nnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from November 2, 2015 b. Administration Committee Meeting Minutes from November 10, 2015 c. Draft Planning Commission Meeting Minutes from November 12, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10. ORDINANCES & RESOLUTIONS a. Resolution 15-22: Adoption of West Arm East Road Assessment 1. Open Assessment Public Hearing 2. City Engineer's Presentation 3. Public Comment 4. Close the Assessment Public Hearing • 5. Council Discussion, Findings, & Action on Resolution 15-22 b. Resolution 15-23: WeCAB Resolution of Support c. Ordinance 15-03: Sign Amendment — Public Classification 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. November 23 — City Council Work Session — 7:00 PM b. November 25 — LMCD — 7:00 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. LMCD Memo — No Action Required b. Mound Fire Department Press Release c. Mound Fire Department October Report d. December Channel 8 & 20 Schedule e. Rainbow Treecare Treatment Report f. Westonka Community & Commerce Tree Lighting Notice 16. ADJOURNMENT • C�ofl-�KIjPark 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US November 16, 2015 SPRING PARK On Lake Yinneton CITY OF SPRING PARK CITY COUNCIL MINUTES NOVEMBER 16, 2015 — 7:30 PM SPRING PARK CITY HALL Attendance: Former Mayor Reinhardt, various students from civil government class, Catherine Palen, 4352 West Arm Rd, Tom Mudhenk, 4014 Sunset Drive. 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS — Williamson introduces the council and staff to the public. Administrator Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck, Commissioner Mason. 4. PLEDGE OF ALLEGIANCE - 5. ADOPT AGENDA — Hughes makes a motion and Pavot seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA - Pavot said on page two of council minutes where she mentions 'examination of tax return' it's where she volunteers, not where she works. Horton makes a motion and Bren seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from November 2, 2015 b. Administration Committee Meeting Minutes from November 10, 2015 is c. Draft Planning Commission Meeting Minutes from November 12, 2015 7. PUBLIC FORUM - 8. PRESENTATIONS & GUEST SPEAKERS — None. 9. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS — a. Resolution 15-22. Adoption of West Arm East Road Assessment 1. Open Assessment Public Hearing 2. City Engineer's Presentation 3. Public Comment 4. Close the Assessment Public Hearing 5. Council Discussion, Findings, & Action on Resolution 15-22 Williamson said this is for a special assessment to be filed with the County. He said the engineer will present the project and expenses related to the project. Williamson said this is a 75/25 split with the city paying the 75%. He said the hearing will be open, then the engineer's presentation and then open for public comment. He said all affected property owners have been noticed by mail. Williamson opens the public hearing at 7:39 p.m. Pearson said this is related to West Arm Road East street improvements. He said the policy is to assess only for the street improvement and no utilities and no retainage are included. Pearson said the assessment analysis was taken from the feasibility report and the estimated amount was $330,000. He said $247,500 is the city's share and the benefiting property owners' share is $82,500. He • said an estimate was completed on September 29th based on the contract prices and based upon work completed as of that date The 5% contingency is included and the estimate C� o f S'�sin jc Var� 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 November 16, 2015 • includes costs for professional and administrative services He said the total cost was $264,031.27 and with the 75%/25% the City's share is $198,023.45 and the property owner's is $66,007.82. Pearson said the feasibility report done on November 14t", 2014, a method for the assessment was based on assessing the easterly 295 feet of Lord Fletcher's property. He said a percentage was determined based on the 805 feet total length and the cost share for LF was 36.4% of the cost to be assessed to them. Pearson said the remaining costs were assessed on a unit basis of 11 benefiting property owners. Pearson displays a chart showing the benefiting property share based on the feasibility report is Lord Fletchers Apartments, 4400 West Arm Road's is $24,026.85 and the 11 residential units $3,816.45, each. He said the actual cost compared to the preliminary report is less. Pearson said these numbers were identified in the public notice. Williamson said there has been minimal deviation from the start of the project to the end. Williamson opens this to the public if they want to make a comment. Williamson repeats. Hearing none closes the public hearing at 7:48 p.m. Williamson opens this to council discussion or motion to approve or deny. Hearing no discussion Bren makes a motion to adopt 15-22 for the proposed assessments for West Arm Rd. Horton seconds. All votes ayes, motion carries. b. Resolution 15-23: WeCAB Resolution of Support — Williamson said this is a volunteer driver program for the elderly, disabled or persons that need a ride. He said preliminary calculations revealed about 94 residents from Spring Park have taken part in this program. Williamson reads the resolution aloud. The resolution states $750 for support to the program. He said in the future there might be a calibrated contract but for now it's somewhat in a trial stage. Williamson makes a motion to adopt and Hughes seconds. All votes ayes, motion carries. • c. Ordinance 15-03: Sign Amendment — Public Classification — Williamson said the sign amendment is explained in the council's packet and it has been discussed previously in a work session. He said this is a sign that is already in process and is educational in nature regarding invasive species, weather alerts and public safety information. He said this dynamic sign can also be shared with the city for messages. He said the existing ordinance limited the size of the sign and the motion timing. He said therefore the ordinance had to be changed to accommodate what is being proposed. Hughes said the original dynamic sign ordinance was drafted conservatively to stay away from distractions for drivers. Hughes is encouraged by the probable use of a community sign to promote civic events. He said this is a prototype for other launches. He said a public hearing was held by the Planning Commission and pertinent questions were addressed. Hughes moves approval of Ordinance 15-03. Bren seconds. Pavot said she looked at the March 23d work session minutes and she said the sign option chose is twice the size being proposed. She wonders about this serving a community function as it seems to be directed towards boaters. Pavot would like to see the time lengthened to perhaps 15 seconds versus 8 seconds. Hughes said the reason for the smaller signs for commercial districts is those signs would be placed at the road, therefore they were kept smaller. He said for this one it will be set about 50 feet off the road. He said with new technology coming out, the message can be changed by a laptop or a cellphone. Pavot would assume the county message will take priority over a community message. Hughes thinks variety is better and he will try and promote this. He said Hennepin County Dispatch can override the message for public safety and weather alerts. 0 Pavot wonders about electricity costs and Tolsma said Water Patrol will be billed for electricity Cif o f &�nJc Pay'! 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 November 16, 2015 Williamson said the good news is the city is able to have input in this. Hughes said the LMCD is also the third party in this and they will be allowed message time as well. Pavot wonders what the dimensions of the temporary, movable sign are. She thinks the proposed size is too big. Hughes is in favor of the boater safety messages because of the number of boaters in our community will benefit. Tolsma said an initial challenge was the need to change the ordinance. He said the city doesn't regulate governmental signs but does regulate the size. He said the approach has been to work with the county to find a happy medium. Tolsma agrees, this being a shared, community sign is a stretch but they are working together to get to a compromise on this. He said the sign's illumination can be controlled by dimming measures. Tolsma said the initial goal will be to have four rotating messages and each stakeholder will get one rotating sign. Catherine Palen, 4352 West Arm Road and she asks if this sign will be on 24/7. Tolsma said the county will have total control and it's possible it will be shut down at certain times of the day. Palen said she wonders about the condominiums across Shoreline Drive when looking at the location and wonders about the size of the boats being launched and taken out being able to clear the sign. Hughes said the post is in and when the sign is in place it will not be obstructing to boats and transports. Hughes said one of the reasons why the city has input in how this sign is positioned in order to direct it away from the condominiums. Bren said she has walked the new landing since they poured the new concrete. She said she doesn't believe this sign will interfere in any way. She also said the Planning Commission addressed a lot of these issues and the reason for the placement and orientation is a direct reflection of making this low impact to residents. She said this will be directed towards boaters and will have safety messages. She thinks this is a good thing. All votes ayes, motion carries. Williamson thinks as things go forward another community message board should be explored. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — • Williamson asked about Christmas lights being turned on and Tolsma said it will be next Monday. • Bren said she walked past city hall and she said there are two nice trees on either side of city hall and the trees around the city hall sign could be lighted. • Hughes said from the LMCD Judd Harper has resigned and there is an upcoming meeting to discuss transition. He said strategic plan is almost finished. b. City Administrator — Nothing. c. City Engineer — Pearson said nothing but mentions the work session next Monday and the proposed storm sewer extension. d. City Planner - e. City Attorney - f. Public Works Superintendent - 12. UPCOMING MEETINGS & TRAINING a. November 23 — City Council Work Session — 7.00 PM b. November 18 LMCD c. ,.yernbeF 25i nn D 7:00 PM • d. Police Commission meeting is for mayor's and administrators and is for calculation for exact billings for contract cities. qf,��'rinq Park 434✓9 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 4 November 16, 2015 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Bren moves to pay the bills and Pavot seconds. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) a. LMCD Memo — No Action Required — Pavot wants to mention Hughes 100% attendance and felt that was noteworthy. b. Mound Fire Department Press Release c. Mound Fire Department October Report — Williamson mentions Turkey Bingo taking place tomorrow. He said it's fun and it's a useful event. d. December Channel 8 & 20 Schedule e. Rainbow Treecare Treatment Report — Williamson said this was a good report about why this treatment is cost effective. f. Westonka Community & Commerce Tree Lighting Notice 16.ADJOURNMENT — Horton makes a motion and Hughes seconds to adjourn the meeting at 8:45 p.m. All votes ayes, motion carries. Dan Tolsma, City Administrator • E Wendy Lewin, City Clerk Cif o f l.�Y'ln Park 4349 WARREN `AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 14001 CITY OF SPRING PARK WORK SESSION AGENDA NOVEMBER 23, 2015 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Gate Minnetonka 1. ALTERNATE STORM SEWER DRAINAGE PLAN a. Attached is a detailed plan of the alternate storm sewer plan developed by the City's Engineer Paul Pearson. Paul will be in attendance to give the council an overview of the plan and answer any questions from the Council. 2. 2016 BUDGET & CAPITAL IMPROVEMENT PLAN a. Attached for review is the most recent update of the 2016 budget. This latest version includes a levy amount of $1,007,992, which is a .94% increase from the 2015 levy of $998,620. An updated version of the capital improvement plan is also included for review. 3. DOCK LICENSE DISCUSSION a. Attached is the City Code section on dock licensing, as well as the annual permit notice and application that is sent out to R-3 properties at the beginning of every year. • 4. RENTAL ORDINANCE DISCUSSION 5. MISCELLANEOUS 6. INFORMATIONAL ITEMS 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 November 23, 2015 CITY OF SPRING PARK WORK SESSION MINUTES NOVEMBER 23, 2015 - 7:00 PM SPRING PARK CITY HALL SPRING PARK On Lake W innetonka Attendance: Engineer Paul Pearson, Commissioner Mason, Catherine Palen, Barb Ward. 1. ALTERNATE STORM SEWER DRAINAGE PLAN a. Attached is a detailed plan of the alternate storm sewer plan developed by the City's Engineer Paul Pearson. Paul will be in attendance to give the council an overview of the plan and answer any questions from the Council. Williamson said this is an alternate plan from Lord Fletcher's swale. He said this would relieve backup water flow. Pearson said at the public meetings they've had an illustration they've worked with so he'll use that tonight. Pearson said the original design was a drainage swale or a storm sewer to the lake. He said there were discussions with Lord Fletcher's Apartments and they wanted a different placement but it would have required removal of a fence. Pearson said Tolsma had many discussions with Lord Fletcher's and it was always difficult. He said they started talking about an alternative to extending the storm sewer to the lake. Pearson said a plan was developed. He said the pipe distance is approximately the same as what was proposed for Fletcher's. He said they would be tying into the existing pipe and going between the two • structures. The property owner, Barb Ward, was planning on reconstructing her patio area so, the proposed design is accommodating. Pearson said when looking at the depth of the storm sewer, the elevation is a 929 at the end of the pipe. The elevation of the lake is 928.74. Highest elevation recorded this year on the lake was 929.31. He said the lake was up about five inches because of the rain and the dam will be opened to drain it down some. Williamson said there have been some flowage problems at Wilkes Park when the lake is high and it back flows. He wonders about stopping this. Pearson said if there is a 10 or 12 inch rainfall event in 24 hours it is a 500 year event. There is an emergency overflow system so water can overflow the top of the curb before it goes into the properties and it goes into a channel. He said they've allowed for a catch basin structure and there is an opening on the north side. He said typical rain fall will go through the 15" PVC. When there are heavy rain falls, it will go through the side of the catch basin. Hughes wonders about rainfall in the new retention pond. Pearson said in case of a 10" rainfall, the water can drain through the overflow and drain to the north. Horton wonders if there could be too much water and Pearson said no, this pipe will carry a ten year storm event. Williamson said the retention pond will hold some water. Palen wonders about flooding the streets during these rain events and Pearson said it will not flood the street as it's designed not to. Williamson is concerned that the drop is so miniscule and if the ground shifts at all, it interrupts the direction of flow. Pearson said there is minimum slope required for 15" pipe. He said there is about a foot drop and it's more than adequate. Hughes wonders about accumulated sand and Pearson • explained there is a sump sapple baffle that allows sediment to settle. Hydraulic head condition will be check by Pearson to address Ward's concerns. Pearson said this design has been reviewed at a staff meeting along with the building inspector and it's been said it's a good design. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 2 November 23, 2015 00 Pearson said he feels good about the design and believes it is a good solution. Palen wonders if the city has responsibility to talk to property owner Kilby and Tolsma said he is reviewing a temporary construction easement. A meeting has also been requested. Pavot said the last time they had this conversation, she wonders how this is better than what was originally proposed. Pearson said an easement is not going to be easily obtained from LF. Williamson asked about a time table and Pearson said he is hoping to get it done this fall. He said bituminous plants typically close around Thanksgiving. He suggests Goman call around for asphalt patch. Tolsma said draft easements are out to the residents affected. Tolsma thinks this looks more like a spring project and the focus is to get the water out of the area to prevent frost heaves. Pavot is a little concerned about maintenance but Tolsma said this has been designed in such a way as it doesn't get much better. Mason said there are culverts on the south side of Shoreline Drive by the launch and debris backs up into the culverts. Pearson said concrete pipe can have a flared end with a trash guard but those guards are used for 18" pipe and larger for safety of kids. He said this is a 15" pipe so a flared end is not required. He doesn't think a flared end is warranted. Williamson is looking for a timeline, maybe working backward. Pearson said this is not being assessed, it is a city project. He said this is being done separate from the West Arm Road east. He said $25000 - $100,000 requires two quotes but doesn't have to be bid. Pearson estimates it coming in between so two quotes will be necessary. Pearson said this can be broken up and Beck's opinion is it can be treated as different components. Tolsma thinks it might be better as •one project thereby requiring two quotes. Pearson said engineer costs typically are about 25% of the project but he doesn't believe this will be the case as topographic work has already been done. He said the cost estimate for the work comes in around $50, 000. He said the numbers need to be checked but he thinks it's in order. Williamson wants a bottom line project cost. Pearson said he's estimating $50, 000 but it depends upon the bids. Williamson said the LF quote was around $90, 000 and didn't include the easement. Williamson just wants it noted that this is less than what was initially proposed. Hughes wonders how long this is going to take. Pearson guesses for the pipe installation about a week, then to repair driveways and put in sod, so a total of two to three weeks. Williamson wonders if a motion should be made at the next meeting for a concept approval. Tolsma said tonight's work was to see if there was an interest by the council. He said it sounds like there is interest to move this forward so he's looking for direction also. Pearson said the design is done so now it's legal easements and looking at contractors. Williamson said the key thing is to authorize this to go forward. Williamson asked Pearson if he has been involved in updating the street condition study. Pearson said it has been updated as part of the West Arm Rd project. Williamson said he is interested in this because of future CIP planning. Pearson said Mike Kuno will be stepping in for him after the first of the year. Pearson will be working part-time as he phases in retirement. Pearson proposes Kuno comes to the January • work session in order to meet and chat. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 3 November 23, 2015 2. 2016 BUDGET & CAPITAL IMPROVEMENT PLAN a. Attached for review is the most recent update of the 2016 budget. This latest version includes a levy amount of $1,007,992, which is a .94% increase from the 2015 levy of $998,620. An updated version of the capital improvement plan is also included for review. Williamson said there are some modest changes and he said the issue in front of the council in December is to approve the budget and certify the levy. He said the real issue is the bottom line and the grand totals. Hughes asked what was the levy last year and Tolsma said $998, 620. He said this year it's at $1, 00, 079, 92. Williamson said snowplowing is always difficult to predict. Tolsma said the whole budget can be gleaned from paragraph 3. Tolsma feels comfortable that they are tracking right on. Hughes asked about the rental contracts for the water tower and wonders if they are up for renegotiation. Tolsma said he'll put together a comprehensive report on the contracts the city has. Tolsma said if there is something not on the CIP, he would like to know. He said the top two items can be crossed off as they are finished. He said there are seven listed for 2016. Hughes asked about sidewalk repair. Tolsma explained what's on the CIP is if the city ever takes on a larger project other than annual sidewalk maintenance. Hughes asked about streetlight LED conversion and Tolsma confirmed this is to finish the conversion on the county roads. Williamson said it might be worthwhile to get a quote for Sunset Drive. Pavot is interested in keeping the community gardens alive. She's looking at grants available. Williamson thinks a concept should be developed. Williamson wants to use the goals and priorities set by Jim Brimeyer's session to go forward on the CIP. Hughes wonders about the transition with the retirement and elections and whether Lewin will be crossing over or overlap. • 3. DOCK LICENSE DISCUSSION a. Attached is the City Code section on dock licensing, as well as the annual permit notice and application that is sent out to R-3 properties at the beginning of every year. Williamson believes there needs to be proportionality and not just a flat fee for everyone. He also said there needs to be some spot checking of the docks. He said he believes docks should be limited. Hughes has some code language on docks from the LMCD. He suggests the council read through the handout. 4. RENTAL ORDINANCE DISCUSSION - • 5. MISCELLANEOUS —Hughes reads an email regarding the Superfund site at West Arm Townhomes. 6. INFORMATIONAL ITEMS - Adjourned the meeting 10:15 p.m. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 ,-too` CITY OF SPRING PARK CITY COUNCIL AGENDA DECEMBER 7, 2015 — 7:30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka :7 • 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from November 16, 2015 b. City Council Work Session Minutes from November 23, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS 10.ORDINANCES & RESOLUTIONS a. Resolution 15-24: Adopting 2016 Levy b. Resolution 15-25: Adopting 2016 Budget 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator 1. Motion to Pursue LMCC AV Equipment Support Program Reimbursement for Microphones 2. Motion to Pursue West Arm East Alternate Drainage Improvement c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. December 9 — Police Commission — 8:00 AM b. December 9 — LMCD — 7:00 PM c. December 9 — Planning Commission — 7:00 PM d. December 10 — LMCC — 7:00 PM e. December 14 — City Council Work Session (If Needed) — 7:00 PM f. December 15 — Administration Committee — 12:00 PM g. December 21 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) 16.ADJOURNMENT Cif of 1. Knj Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US December 7, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES DECEMBER 7, 2015 — 730 PM SPRING PARK SPRING PARK CITY HALL Ora Lake Minnetonka Attendance: Student from MWHS Civic Government class. 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson 3. INTRODUCTIONS — Williamson introduced the staff and council to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Commissioner Mason 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes Makes a motion and Pavot seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Pavot makes a motion and Horton seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from November 16, 2015 b. City Council Work Session Minutes from November 23, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — None. 09. PETITIONS, REQUESTS & APPLICATIONS — None. 10.ORDINANCES & RESOLUTIONS — Williamson explains these have been gone over several times since September and adjustments have been made from a 2% increase to less than 1 %. Williamson opens this to discussion and questions. a. Resolution 15-24: Adopting 2016 Levy — W $1,007,992 He said this is consistent with the average for the last five or six years. Hughes moves to approve the levy at 1,007,992 and Bren seconds. All votes ayes, motion carries. b. Resolution 15-25: Adopting 2016 Budget — Willaimson said the budget involves a little more money but includes revenue that comes in. $1,170,072. Horton makes the motion to adopt and Bren seconds. All votes ayes, motion carries. Williamson thanks the council and staff for keeping the burden as manageable and light as possible without compromising services. 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — • • Pavot said for those wanting to get involved, WeCab is looking for dispatchers and drivers. Volunteers can call 1-844-743-3932 for further information. She also recommended the Be a Santa to a Senior Program. Participating Lunds and Byerly's in Wayzata and Minnetonka has more information that helps gives back to the community. • Horton wants to thank Pres Homes for their wonderful holiday light display. She said it is a beautiful accent to our city and the colors are vibrant and fabulous. b. City Administrator 1. Motion to Pursue LMCC AV Equipment Support Program Reimbursement for Microphones — %1� of rinS PGfrk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 December 7, 2015 Williamson said this is an authority of record as an upgrade to the audio functions has • already been made. He said this is to pursue reimbursement for the upgrades. Tolsma said with the microphone upgrades it's about $900 in the last month. He said it is all eligible for reimbursement. He said Jim Lundberg of the LMCC recommended upgrading the mixer as currently there is a hybrid system that is not up to standard and this would be in the $500 range. Tolsma said there is almost $6,000 available for Spring Park. Hughes said he has spoke to a videographer about having a camera at the screen and punching it in. Williamson said he liked the idea a couple years ago but found it's a two person operation. Hughes said the technology has changed in the last couple of years so it's better. Hughes would like to look into this. Hughes makes a motion to pursue reimbursement for the microphone purchases, to also include upgrading the mixer and to investigate new camera technology in order to make use of the available funds. Horton seconds. All votes ayes, motion carries. 2. Motion to Pursue West Arm East Alternate Drainage Improvement — Williamson said the first drainage plan never was able to come to an agreement. Therefore, discussion was entered into by the city and another resident. He said there was a thorough examination at a workshop where elevations, flow rates and pipe dimensions were discussed. He said the property owner was present at the meeting as well as another neighbor. He said the conclusion is it is about as workable and reliable as the first plan was. He is looking for a motion to pursue the final engineering and an agreement with the property owner for an easement for the project. Tolsma said this potentially could have a different contractor as this project must meet quotes, not competitive bids. Williamson said the original concept would have cost substantially • more than what this alternative plan is going to cost. He reminded this will not affect assessments. Hughes said he's in favor of the project and he wonders if it would be worth parceling this out. Tolsma said at this price range the city has the freedom for options. He said the minimum threshold for competitive bidding doesn't rule out looking for other vendors and bids. Hughes moves to pursue the West Arm East alternative drainage project and Bren seconds. All votes ayes, motion carries. c. City Engineer — nothing. d. City Planner — nothing. e. City Attorney — nothing. f. Public Works Superintendent — nothing. 12. UPCOMING MEETINGS & TRAINING — Williamson said it had been previously agreed not to hold the work session on December 28tn. He said there are still some items to be resolved and one is the fee schedule and also modifying the dock licensing program. He said there might be a few other fees that should be looked at. He said there should also be an executive session to make evaluations of city staff. He said the administrator has evaluated the performance of city staff and the proposed compensation level. He said pay determinations can be made later and retroactive. He said the proposal is to meet on December 14tn therefore, he feels the Admin Committee might not be necessary. He makes the motion - even though he can call a special meeting - but he is looking for a council consensus. Hughes think those topics are for a work session and he suggests December 14tn become a work session and then meeting on the normal December 21' in order to adopt what was discussed at the work session. Bren said she would be unable to attend as she has a commitment on that date. • Williamson wonders if it would be a problem on Tuesday and two members would be unable to make that. Williamson suggests the work session for Monday, December 14tn. He said a Ci� o f Y' r n jr ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 December 7, 2015 notice should be posted. It is suggested the meeting be 7 p.m and the posting should include •the possibility of executive session convening. Hughes thinks any discussion of employees and benefits should wait for a full council. Tolsma said traditionally staff evals have been handled in December. He said there is a regular council meeting on the 21St where this could be handled. The plan is to have this on the agenda on the 21st and potential for executive • session. a. December 9 — Police Commission — 8:00 AM — Navarre Fire Station. b. December 9 — LMCD — 7:00 PM — Wayzata City Hall c. December 9 — Planning Commission — 7:00 PM d. December 10 — LMCC — 7:00 PM e. December 14 — City Council Work Session (If Needed) — 7:00 PM f. December 15 — Administration Committee — 12:00 PM g. December 21 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS - 14. NEW BUSINESS & COMMUNICATION - a. Bills & Payroll — Tolsma said to update, there is a slight change on the summary sheet. He said two additional claims are for autoglass and MCFOA Region 4 meetings and the checks were made out separately. Bren makes a motion to approve and Horton seconds. All votes ayes, motion carries. 15. MISCELLANEOUS (Information Only) - 16.ADJOURNMENT — Bren makes a motion and Hughes seconds to adjourn the meeting at 8:06 p.m. All votes ayes, motion carries. Dan Tolsma, City Administrator Wendy Lewin, City Clerk Ci� o f ,'w'in jc ?Pave 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK WORK SESSION AGENDA DECEMBER 14, 2015 — 7:00 PM SPRING PARK CITY HALL On Lake 914inneton a 1. BUILDING CODE FEE SCHEDULE DISCUSSION a. Under the City's current contract with MNspect, both entities receive 50% of the revenue from over the counter residential maintenance permits (i.e. re -siding, front door replacement, window replacement, re -roofing, & garage door replacement), which means that under the current fee of $38.50 MNspect receives $19.25 and the City receives $19.25. The proposed over the counter permit fee increase to $50 would result in both MNspect and the City receiving $25 for each permit issued. In discussing this issue staff has come up with a proposal for the council to consider to help keep the cost of over the counter maintenance permits minimal, while recognizing that costs for inspection services have increased since the fee was initially set in 2008. This proposal would consist of modifying the contract to specify that MNspect would receive 100% of the revenue from over the counter residential permits and adopting a new fee of $25. Under this option MNspect's share of revenue will increase to help cover their higher costs for inspection services and the City will simply relinquish any share in the revenue. The City typically issues 40 to 60 residential over the counter permits a year. • The lost revenue for the City would equal $1,000 to $1,500 annually. The end result for Spring Park residents would be a net decrease for over the counter permits from the current fee of $38.50 to $25.00. E 2. DOCK LICENSE DISCUSSION a. Attached is the City Code section on dock licensing, as well as the annual permit notice and application that is sent out to R-3 properties at the beginning of every year. 3. MISCELLANEOUS 4. INFORMATIONAL ITEMS a. November Fire Department Report b. October Financial Report 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 SPRING PARK On Lake 9122nne CITY OF SPRING PARK WORK SESSION MINUTES DECEMBER 14, 2015 — 7:00 PM SPRING PARK CITY HALL Attendance: Hughes, Horton, Pavot, Attorney Beck, Administrator Tolsma, Clerk Lewin. Bren excused. 1. BUILDING CODE FEE SCHEDULE DISCUSSION a. Under the City's current contract with MNspect, both entities receive 50% of the revenue from over the counter residential maintenance permits (i.e. re -siding, front door replacement, window replacement, re -roofing, & garage door replacement), which means that under the current fee of $38.50 MNspect receives $19.25 and the City receives $19.25. The proposed over the counter permit fee increase to $50 would result in both MNspect and the City receiving $25 for each permit issued. In discussing this issue staff has come up with a proposal for the council to consider to help keep the cost of over the counter maintenance permits minimal, while recognizing that costs for inspection services have increased since the fee was initially set in 2008. This proposal would consist of modifying the contract to specify that MNspect would receive 100% of the revenue from over the counter residential permits and adopting a new fee of $25. Under this option MNspect's share of revenue will increase to help cover their higher costs for inspection services and the City will simply relinquish any share in the revenue. The City typically issues 40 to 60 residential over the counter permits a year. The lost revenue for the City would equal $1,000 to $1,500 annually. The end result for Spring Park residents would be a net decrease for over the counter permits from the current fee of $38.50 to $25.00. Williamson said the thrust of the issue is to switch from resolution to ordinance for adoption and secondly there are proposed increased fees for building inspection purposes. He said most of the concerns regard remodeling and impeding home owners from improving their properties. Hughes said he feels government is getting too restrictive. He said home ownership requires maintenance and for some simple repairs he doesn't think permits should be necessary. He said Maple Grove allows replacement of front doors without a permit as long as the frame is not disturbed. Williamson feels this can discourage some to keep up their properties if there are permitting costs involved. Pavot said she doesn't feel some of the categories are being broadened. Beck said the state building code is the city's building code and the city is required to have the building code. She said the city is not allowed to adopt a different building code. She said a decision can be made on what's charged, however. Hughes firmly believes Mnspect is trying to build more business. He said no one knows what's required for a building permit. He said he doesn't know how things can be enforced if they don't know what's required. Horton wonders about putting something in the water bill. Williamson said Mnspect does send out a monthly newsletter with changes to the building code. Pavot feels it's necessary for homeowners to can the city if they have questions. Hughes thinks something should be on the website stating what doesn't require a building permit. Williamson said he has heard from other communities that had Mnspect for • inspections that they are too heavy handed and rigorous. He said Spring Park has had a good experience with Mnspect when comparing to previous inspection services wherein Orono handled inspections and it was more loosely handled. Hughes would like to spend some time 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 researching this with the State, what we can do and how can we communicate with the residents. Beck suggests looking at other fee schedules, for example Minnetonka's and look to them for comparison. Horton is in favor of keeping fees low for homeowners and keeping homes safe. Pavot is in favor of following the State code. Williamson said this all started with •changing the fee schedule to adoption from resolution to ordinance and then Mnspect got involved and raised some fees. Beck said she asked for Mnspect's and the Planner's review of the fee schedule and since Mnspect has never raised fees since they've been with Spring Park, they felt now was the time as costs have gone up. Beck suggested adding a refund section regarding canceling a building permit application that has already been submitted. Williamson thinks what Horton and Hughes are suggesting is for now to just adopt the language changing this from adoption by resolution to ordinance and do some more research on what other cities charge. Hughes would like to review cities that also have rental inspections too. Williamson said a document should be prepared to adopt at the first meeting in January that simply readopts the fee schedule in the form of an ordinance. The fee changes suggested can be discussed at a further work session. 2. DOCK LICENSE DISCUSSION a. Attached is the City Code section on dock licensing, as well as the annual permit notice and application that is sent out to R-3 properties at the beginning of every year. Williamson said the history is dock rentals could only be attached to licensed marinas yet some private lakeshore residents wanted to rent out dock space to help with property tax rates. He said leasing dock space out to others was discussed but it was also discussed that this should be available to multi -housing units as well. He said the current ordinance was adopted around 2008 and we were in recession. Multi -housing units suffered at the same time due to rentals being down. Williamson said this presents an opportunity for those who do not live on the lake to have an option of renting out a dock space. However, he said instead of apartments leasing out their spare slips, some were turning their dock space into money making endeavors. Tolsma read off what multi -housing units have available and how many they will rent out to non residents. Williamson said multi -housing units are not only renting out housing, they are renting out docks as another enterprise. Hughes said multi -housing is required to get a multi -dock license through the LMCD and there is no regulation about where the boat owner resides. He said the LMCD regulates the size of the slips and the setbacks. Williamson said the city charges $200 for an annual dock permit in R-3 zoning district. Williamson said this issue is whether to continue this policy or impose a limit. He said this also impacts parking and he wonders if parking needs can be met when they are renting out all their docks. He said there are two questions, one regarding the policy and the other is what is being charged. Hughes thinks other cities that rent out docks could be consulted to find out what they charge. Beck asked if there have been any complaints. Tolsma said no, not that he's aware of. Williamson is concerned that dock rental can be so lucrative for the owner that apartment dwellers may be priced out of the rental option. Hughes said the LMCD is concerned about charter services and Ports -of -Call. Williamson thinks residents should have first option on renting a dock. Tolsma asked Pavot if residents get first option on renting docks at Bayview Apartments and Pavot thinks they do. She seems to recall a letter going to the residents asking if they are interested. Beck said a fee increase can be justified if it's commensurate with the amount of work being done. Williamson reads from the adopted ordinance stating any boat used in the operation of a commercial business is not allowed. Hughes said Tolsma can send a letter stating they've rented a slip to a paddle pub and note it is a violation of the city's ordinance and they must desist. Williamson said if this isn't stopped now, there will be others that will be wanting to do the same. 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 Pavot doesn't see a problem with this. She thinks the dock license could be raised. Williamson thinks the fee should be dependent upon the number of slips rented out. Tolsma said this could be trouble because it now requires honesty and double checking to see that they are honest. He said a flat rate fee seems more enforceable. Hughes would like to do more research with cities that have similar dock rental programs. Williamson is in favor of increasing the fee to perhaps $500 and $50 increments for five docks or more. Tolsma said if there is a violation of the ordinance, there is a fee associated with the violation. He thinks he has enough to go on where he and Beck can work together on this. 3. MISCELLANEOUS — Tolsma said planning commission last week, one commissioner has resigned as he has moved from Spring Park. He said a second commissioner is also moving out of Spring Park in April. Williamson suggests putting out a free notice in The Laker or running an advertisement. He suggests we advertise for one spot with the potential for two. 4. INFORMATIONAL ITEMS a. November Fire Department Report — Hughes said fire hours are up by about 100 hours. b. October Financial Report Adjourn — 8,35 p.m. I* Dan Tolsma, City Administrator • Wendy Lewin, City Clerk 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 CITY OF SPRING PARK CITY COUNCIL AGENDA DECEMBER 21, 2015 — 7.30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. ROLL CALL 3. INTRODUCTIONS 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from December 7, 2015 b. City Council Work Session Minutes from December 14, 2015 7. PUBLIC FORUM 8. PRESENTATIONS & GUEST SPEAKERS 9. PETITIONS, REQUESTS & APPLICATIONS a. Rockvam Boat Yards Site Plan Review 10.ORDINANCES & RESOLUTIONS 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council b. City Administrator • 1. 2016 Staff Wage Discussion c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent 12. UPCOMING MEETINGS & TRAINING a. January 4 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Orono Police Department Compliance Check Report 16.ADJOURNMENT E C� of rinq Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US December 21, 2015 CITY OF SPRING PARK CITY COUNCIL MINUTES DECEMBER 21, 2015 — 7.30 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka Attendance — Students from MWHS Civic Class, Jerry Rockvam 1. CALL TO ORDER — Mayor Williamson called the meeting to order at 7:30 p.m. 2. ROLL CALL — Pavot, Hughes, Bren, Horton, Williamson. 3. INTRODUCTIONS — Williamson introduced the council and staff to the public. Administrator Tolsma, Clerk Lewin, Attorney Beck, Bob Kermis of NAC 4. PLEDGE OF ALLEGIANCE 5. ADOPT AGENDA — Hughes makes a motion and Bren seconds to adopt the agenda. All votes ayes, motion carries. 6. ADOPT CONSENT AGENDA — Horton makes a motion and Pavot seconds to adopt the consent agenda. All votes ayes, motion carries. a. City Council Regular Meeting Minutes from December 7, 2015 b. City Council Work Session Minutes from December 14, 2015 7. PUBLIC FORUM — No one. 8. PRESENTATIONS & GUEST SPEAKERS — None. 9. PETITIONS, REQUESTS & APPLICATIONS — • a. Rockvam Boat Yards Site Plan Review Williamson said this is backgrounded in the packet. Bob Kermis is with NAC representing Planner Brixius tonight. He said Rockvam Boat Yards (RBY) submitted a request to expand the building and would involve a partial tear down of existing. He said the building addition is requested for maintenance of larger and taller boats. Kermis said the existing building is legal non -conforming due to setback and has a zero lot line. He said the proposed addition would meet the required ten foot setback. Kermis said most of the site is hard surface and will be increased by 112 square feet of hardcover. He said the building expansion will have little effect on stormwater treatment. The structure will be finished in masonry and will match the existing building. Kermis said the increase in height is well within the ordinance requirements. He said planning staff recommends approval with the condition the applicant receive a building permit and meet all codes for new construction. Williamson said he thinks the plan looks fine and compatible and he wonders about parking due to removal of some parking spaces. Kermis said the staff report did not reference this so assumes it's a non issue. Rockvam said if there is an issue with parking it will be minimal. He said they are increasing the building and it has never been brought up to him. Kermis said he doesn't know if the minimum requirement already exists or it already has applicable parking or a condition could be added to the approval. Williamson asked Tolsma for direction on this. Tolsma said in discussing this with Brixius, a motion to confirm the planner's findings under conclusion and recommendation. He said it might be necessary to add a point two to address parking concerns. Williamson makes a motion to approve and support the conclusion and recommendation of RBY and add stipulation that applicable parking requirements be included. Hughes seconds. • Rockvam says there is a parking plan on file with the city and he thinks all they have to do is make up for the added 616 feet. Bren said it would be appropriate to include in the motion C� of sin jc ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 2 December 21, 2015 parking is included for the additional 616 feet. Williamson amends his motion to say •applicable parking requirements be met and the assumption is that current parking requirements are being met and what needs to be made up is the 616 square feet. Hughes agrees to the amendment. All votes ayes, motion carries. 10.ORDINANCES & RESOLUTIONS - 11. REPORTS OF OFFICERS & COMMITTEES - a. Mayor and Council — Williamson nothing. b. City Administrator — Williamson asks for an update with the dynamic sign at the public launch. Tolsma said the sign went up last Tuesday and Bren was in attendance. He said time was taken to site the sign in the best direction and it is more perpendicular with Shoreline Drive. He said there is a 140 degree viewing angle and is larger than what was anticipated. Tolsma said next week is the anticipated roll out of message changing and right now it is one static message. He said most comments are from those who don't live in Spring Park. Hughes wonders about the temporary sign that is still in place and when that one will go away and Tolsma said once the changing message starts to display, the portable sign will be removed. 1. 2016 Staff Wage Discussion —Williamson suggests this be moved to new business, item b, in order to continue with the meeting c. City Engineer d. City Planner e. City Attorney f. Public Works Superintendent — Tolsma said the city is aware some of the holiday wreaths are experiencing an outage and it's an outlet issue and it will be addressed • shortly. Williamson wonders if this is the same outfit that puts the wreaths up and can't Goman fix this. Williamson is concerned about spending money to fix this when the season is almost over just to fix a few wreaths. Tolsma said RD & Associates do bill by the hour. Tolsma thinks it's about four or five wreaths. Hughes wonders if the wreaths are tested before they are installed and Tolsma confirms. Williamson asked about $3000 for boring to install conduit and he wonders what this is for. Tolsma said he might need to get more information. 12. UPCOMING MEETINGS & TRAINING a. January 4 — Regular City Council Meeting — 7:30 PM 13. UNFINISHED BUSINESS — none. 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll — Williamson requests the claim for payment regarding the $3000 be withheld until further explanation. Williamson said this is a sizable amount of payments this month and the big one is Northwest Asphalt and he wonders if this is the final payment. Tolsma said this closes it out but five percent is being held for retainage and the wear course in the spring. Tolsma said there has been some difficulty with a fund accounting software update and he recommends to the council to go through the bills. He said if there is consensus to approve, he recommends approval and then the council can look them over again. They'll hold off sending the checks out until tomorrow. Williamson said typically claims are what they are so long as the amount calculated was agreed upon and are within the standards of the industry and as long as the council knows what the expenditure is for. Pavot wonders if a new software system • is necessary and Tolsma said no, it's just a glitch in the Banyon software. Williamson asks for a motion to pay the bills excepting EJ Meyers for underground conduit until Ci� o f 1, �rinj Par 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US 3 December 21, 2015 further explanation. Hughes makes that motion to pay the bills with the exception. • Bren seconds. All votes ayes, motion carries. b. Williamson said because of staff wage discussion and there might be some evaluation issues that arise he suggests a closed session for this. Williamson moves to go into closed session at this time 8:17 p.m. Hughes wonders if the meeting can be adjourned to a close session in order to release the videographer. Beck said if there is action at the end, then the videographer needs to stay. Horton seconds. Closed session 8:17 p.m. Williamson said the council meeting is back in session at 9 p.m. and a motion is being made to adjust the compensation for city staff one percent and city administrator to increase $10K as a onetime adjustment effective January 1st. Hughes asks for clarification to increase to $84,000 for the administrator and with that he seconds the motion. All votes ayes, motion carries unanimously. Williamson said the first meeting of the year, there is a list of committee assignments. He would like for council members to communicate to the city administrator if they want to change their present commitments. 15. MISCELLANEOUS (Information Only) a. Mound Fire Department Press Release b. Orono Police Department Compliance Check Report — Williamson assumes no action needs to be taken at this time due to a failure of the compliance check. He said it looks like this has been turned over to the city attorney for review of possible charges. Williamson said if this is more of a technical circumstance, because of the rarity, he doesn't think exceptional punishment is necessary. Pavot . wonders about another spot check in a few months instead of waiting for a year. 16.ADJOURNMENT - Hughes moves to adjourn at 9:04 p.m. and Bren seconds. All votes ayes, motion carries. Dan Tolsma, City Administrator • Wendy Lewin, City Clerk Ci� of NJnJc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US