Resolution - 13-11 - Accepting Bid for Shoreline Dr. Project• CITY OF SPRING PARK
SPRING PARK, MINNESOTA
RESOLUTION 13-11
ACCEPTING BID'
WHEREAS, pursuant to an advertisement for bids for the Spring Park street light
improvement project bids were received, opened, and tabulated according to the law,
and the following bids (tabulation attached) were received complying with the
advertisement:
AND WHEREAS, it appears that Granite Ledge Electrical Contractors of Foreston, MN
is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SPRING PARK,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into the attached
• contract with Granite Ledge of Foreston, MN in the name of the city of Spring Park for
the street light improvement project according to the plans and specifications therefore
approved by the city council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed.
Adopted by the city council this 4th day of March, 2013.4
City Clerk
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END OF FORM
The contract must be let within one year of the adoption of the resolution ordering the improvement unless that
resolution specified a different time limit. (Minn. Stat. § 429.041, subd. 1.)
2 The council has wide discretion in determining responsibility of bidders. (State v. Snively, 175 Minn. 379, 211 N.W. 535
(1928); Otter Tail Power Co. v. Elbow Lake, 234 Minn. 419, 49 N.W.2d 197 (1951)). The statute formerly requiring
more than one bid has been repealed (see Laws 1959, Ch. 261). In any event, it never did apply where the
contractor was to furnish both labor and materials. (Otter Tail Power Co. v. Elbow Lake, supra.)
If council is using the best value contracting procurement method (Laws 2007, Ch. 148, Art. 3), this form would be
adjusted to indicate the best value rather than the lowest responsible bidder.
3 The law permits the contract to be awarded to the next lowest bidder in case the lowest bidder fails to enter into a
contract. For this reason it seems desirable to retain the deposit not only of the lowest bidder but also of the next
lowest, until a contract has been entered into.
° The council does not have to award the contract at the time of opening and/or initial consideration of bids provided
council reserves this right in the advertisement for bids.
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CITY OF SPRING PARK
SPRING PARK, MINNESOTA
RESOLUTION 13 - 11
A RESOLUTION ACCEPTING BID FOR THE
SHORELINE DRIVE STREETLIGHT REPLACEMENT PROJECT
WHEREAS, pursuant to an advertisement for bids for the Shoreline Drive Streetlight
Replacement Project (the "Project"), bids were received, opened, and tabulated according to the
law, and the following bids were received complying with the advertisement:
and
Contractor
Granite Ledge Electrical Contractors, Inc.
Killmer Electric
Egan Company
Muska Electric
Option 1
Qption 2
Qption 3
$265,330.00
$327,115.00
$367,677.50
$277,308.09
$382,955.09
$381,292.05
$278,295.00
$383,445.00
$381,995.00
$300,785.00
$427,735.00
$424,115.00
WHEREAS, the plans and specifications for the Project provide for three different streetlight
options and reserved to the City the right to exclude items from the Project after reviewing
. proposed project costs; and
WHEREAS, after reviewing the bids and proposed project costs, the City Council has chosen
Option 1 as the streetlight option; and
WHEREAS, after reviewing the bids and proposed project costs, the City Council has
determined to exclude Item(s) 22: banner poles from the Project; and
WHEREAS, after the opening of the bids, Granite Ledge Electrical Contractors, Inc. notified the
City that its bid for Option 2 contained an error and that it would not enter into a contract for
Option 2 if it was awarded the contract; and
WHEREAS, it appears that Granite Ledge Electrical, Inc. of Foreston, MN is the lowest
responsible bidder; and
WHEREAS, it appears that Killmer Electric is the next lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SPRING PARK,
MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with
Granite Ledge Electrical Contractors, Inc. of Foreston, MN in the name of the City of Spring
• Park for the Shoreline Drive Streetlight Replacement Project according to the plans and
specifications therefor approved by the City Council and on file in the office of the City Clerk
Resolution 13-11
and with the streetlight option and Item exclusions as set forth in this Resolution 13-11.
2. In the event that Granite Ledge Electrical Contractors, Inc. fails to enter into a contract with
the City of Spring Park for the Shoreline Drive Streetlight Replacement Project within 10 days,
the Mayor and City Clerk are hereby authorized and directed to enter into a contract for the
Shoreline Drive Streetlight Replacement Project according to the plans and specifications
therefor approved by the City Council and on file in the office of the City Clerk and with the
streetlight option and Item exclusions as set forth in this Resolution 13-1lwith the next lowest
responsible bidder: Killmer Electric.
3. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted by the City Council this 4th day of March, 2013.
Attest:
endy win, City Clerk
•
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Resolution 13-11