2013 - Agendas & MinutesSPRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JANUARY 7, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. OATH OF OFFICE
a. Sarah Reinhardt, Bruce Williamson, Shirley Bren
5. PLEDGE OF ALLEGIANCE
6. ADOPT AGENDA
7. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from December 17, 2012
8. PUBLIC FORUM
9. PRESENTATIONS AND & GUEST SPEAKERS
a. Donna Smith — Gillespie Center Update
10. PETITIONS, REQUESTS & APPLICATIONS
a. Variance Application 2473 Black Lake Road — Resolution 13-08
11.ORDINANCES & RESOLUTIONS
a. Resolution 13-01: Naming Official Depositories
• b. Resolution 13-02: Establishing Order of Business and Time of Regular Council
Meetings and Monthly Study Session
c. Resolution 13-03: Appointments
d. Resolution 13-04: Dates of Meetings, Holidays and Office Hours
e. Resolution 13-05: Adopting The Hennepin County All -Hazard Mitigation Plan
f. Resolution 13-06: Fees for Licenses, Permits and Services
g. Resolution 13-07: Public Utilities Rate Schedule
12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
13. UPCOMING MEETINGS & TRAINING
a. January 9, 2013 — Administration Committee — 11:00 AM
b. January 9, 2013 — LMCD — 7:00 PM
c. January 9, 2013 — Planning Commission — 7:00 PM
d. January 15, 2013 — LMCC — 5:00 PM
e. January 21, 2013 — City Council — 7:30 PM
14. UNFINISHED BUSINESS
15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
• 16. MISCELLANEOUS (Information Only)
a. December Fire Report
b. Street Light Project Engineering Proposal
c. Proposed Open Book Meeting Date
d. Compliance Checks
e. Moonlight Trail Night Sponsorship Request
17.ADJOURNMENT
•
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
NG PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 7, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck, Planner Brixius. Anne
Marie Borne, Various members of high school government class, Donna Smith and Jeanne
Brustad from Mound Gillespie Center.
4. OATH OF OFFICE - Oath of Office administered to newly elected council members.
a. Sarah Reinhardt, Bruce Williamson, Shirley Bren
5. PLEDGE OF ALLEGIANCE
6. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. Reinhardt wants to move the streetlight proposal to the city engineer. Williamson
and Hughes agrees. All votes ayes, motion carries.
7. ADOPT CONSENT AGENDA — Hughes makes a motion and Williamson seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from December 17, 2012
8. PUBLIC FORUM — No one.
9. PRESENTATIONS AND & GUEST SPEAKERS
•10. Donna Smith — Gillespie Center Update — Smith said the Gillespie Center is working towards
growing the endowment fund and sincerely thanks Spring Park for their ongoing support.
Smith said once the endowment is reached, no further funding will be necessary. She said
the monies given by the cities are an investment for everyone's future. Smith said Bruce
Williamson represents the City of Spring Park. Reinhardt said the treasurer sent financial
reports but wasn't sure if Spring Park received one. Smith introduces Jeanie Brusted as the
new president. Smith said there will be some leaflets left for upcoming events. Brustad thanks
the city. She explains upcoming events available at the Gillespie Center. She explains the
facility is available for rental and they have many day-to-day events. Reinhardt said she is
thankful for the center and the great activities for the community. Williamson added the
endowment's purpose is to gain financial independence.
11. PETITIONS, REQUESTS & APPLICATIONS
12. Variance Application 2473 Black Lake Road — Resolution 13-08 — Reinhardt said the city
planner is here to explain the application. Brixius said the planning commission held a public
hearing and they recommended approval. Brixius said the property is considered legal non
conforming property. He said there is a road right-of-way and the property is 5'3" from the
property line. He said a utility pole and fire hydrant are also close. Brixius said retaining walls
will be removed and expansion of the home will include an enclosed stairwell. Brixius said this
arrangement is reducing the setback. Brixius said there is new criteria for variance and the
council has to determine if it is reasonable. Brixius said the lot is conforming and it meets
required setbacks except the street side and the north side. Brixius said the home was built in
1930 and an addition was put on but that was fully conforming. Brixius said the fire
•department was consulted and their determination was that the removal of the retaining walls
makes the access better. Xcel was concerned about disturbance of the pole during
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
construction but requested notification at that time in order to monitor. Brixius said PC findings
found the lot was unique and the second story primary entrance was unique. They felt it
would not negatively impact surrounding properties and found the changes could be an
improvement. He said the PC was concerned about storm water and control of runoff is
requested. Hughes said he reviewed the property and he agrees the removal of the retaining
• walls would make access better. Brixius said the findings were detailed in order to set this
apart as unique from other properties. Williamson said he felt this is an appropriate variance.
He said there was a lot of detail in this analysis and understands this was for an eye to the
future if other proposals come forward. Hughes said Brixius mentioned the Minnetonka case.
He said it used to be proof of hardship and has since been changed to practical difficulties.
Hughes moves to approve resolution 13-08 and Williamson seconds. Hughes wants to
include the conditions in the resolution. All votes ayes, motion carries.
13.ORDINANCES & RESOLUTIONS
a. Resolution 13-01: Naming Official Depositories -Williamson makes a motion and
Hughes seconds to approve Resolution 13-01. All votes ayes, motion carries.
b. Resolution 13-02: Establishing Order of Business and Time of Regular Council
Meetings and Monthly Study Session — Hughes makes a motion and Williamson
seconds to approve Resolution 13-02. All votes ayes, motion carries.
c. Resolution 13-03: Appointments — Reinhardt said this is the council committee
appointments and she said they will hold off until the new council member is sworn in at
the next meeting. Williamson moves to make planning commission
reappointments and Hughes seconds. Hughes said the Gillespie Center mentioned
Williamson is the city's representative and feels it should be added or mentioned ad
hoc. Williamson makes a motion that everyone who has a present assignment
continues in their assignment until the appointment of the new council member.
Hughes seconds. All votes ayes, motion carries.
d. Resolution 13-04: Dates of Meetings, Holidays and Office Hours — Bren makes a
• motion to approve Resolution 13-04. Hughes seconds. All votes ayes, motion
carries.
e. Resolution 13-05: Adopting The Hennepin County All -Hazard Mitigation Plan — Tolsma
said this is a resolution the city has passed for several years. He said we're not sure
why it has to be approved every year but Hennepin County requests it. It's preparation
for disaster preparedness. Bren makes a motion to approve 13-05. Hughes
seconds. All votes ayes, motion carries.
f. Resolution 13-06: Fees for Licenses, Permits and Services — Reinhardt said this is the
same as last year. Tolsma said the equalization connection fee is calculated annually
by a formula specified in the code. He said the engineer will make the calculations and
it will be plugged in. Williamson makes a motion to adopt 13-06 but will revisit and
revise the water equalization connection fee. Bren seconds. Reinhardt said that
the fee schedule can be changed at any time throughout the year. All votes ayes,
motion carries.
g. Resolution 13-07: Public Utilities Rate Schedule — Reinhardt said the only change is the
updating of the equalization fee. Williamson asked about the sewer rate from the Met
Council as he said they make an adjustment every year. Williamson asked if this is the
number currently used and Tolsma said this will adequately cover the costs. Williamson
always thought it was a match number and questions that this is an adequate charge.
Reinhardt said this can be verified to make sure. Hughes makes a motion to adopt
Resolution 13-07 and Bren seconds. All votes ayes, motion carries.
isReinhardt makes a motion that until adoption of the final appointments, the Laker
continues to be designated as the city's official resource for legal publications.
Hughes seconds. All votes ayes, motion carries.
4349 WARREN AVENUE, SPRING PARK, MIN NESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
14. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said there was one applicant for the council vacancy.
She said Doug Sippel has been a former council member and currently a member of the
PC. She anticipates his council appointment will be made at the next meeting.
• Williamson said by appointing Sippel to the council it opens a spot on the planning
commission. He encourages anyone interested in serving on the commission to contact
city hall for details. Reinhardt said there is a follow up meeting to the meeting regarding
heroin in the community and it will be at the Gillespie Center on February 21 st. Hughes
said as of the first of the year Mound Fire has gone to a duty officer 24/7 and who will
respond to alarm calls. Hughes said with the LMCD the AIS draft coming up for
approval. He said there is $75K earmarked for chemical treatment and it will cost an
additional $1200. Reinhardt said a written response needs to be provided. Hughes
also said the bow fishing is coming up this week and it is something to watch.
b. City Administrator — Nothing.
c. City Engineer — Reinhardt said Paul Pearson has a proposal prepared for the CR 15
streetlight replacement project. Pearson said Jerry Strand from Lumina Sales was a
part of the meeting. Pearson said there is a cost savings of $3300 for the City of Spring
Park if this ends up being a joint project with Orono. He said there would also be a cost
reduction for the construction as well if this is a joint project. Williamson asked about
timing whether Orono is in or out. He said Orono could hold up the timeline of the
project or it could cost more money togo forward without Orono. Tolsma said Orono
should have an answer by January 14t . He said the timeline has been discussed and
the urgency has been stressed for Orono to determine if they are onboard or not.
Williamson stresses the importance of this being a joint project due to cost savings but a
prolonged delay just to facilitate a joint project can add costs in other ways. Hughes is
also concerned about Orono's choices in street poles and wonders if they like Spring
. Park's choices. Reinhardt said to move this forward, the engineer's report should be
approved. Reinhardt said she questions submitting the MFRA invoice on a monthly
basis and forwarding it to Orono, she thinks it makes more sense to have MFRA invoice
Orono. Pearson said he thought it would be beneficial for Spring Park to review the
invoice first and then forward to Orono. Hughes said MFRA could bill Orono and Spring
Park independently but include copies of the other city for review. Hughes moves to
proceed with the process with the understanding that the billing will go
independently to each city. Williamson seconds. All votes ayes, motion carries.
d. City Attorney — Nothing.
e. Utility Superintendent — Nothing.
15. UPCOMING MEETINGS & TRAINING
a. January 9, 2013 — Administration Committee — 11:00 AM
b. January 9, 2013 — LMCD — 7:00 PM
c. January 9, 2013 — Planning Commission — 7:00 PM — Reinhardt said this meeting has
been canceled due to lack of agenda items.
d. January 15, 2013 — LMCC — 5:00 PM
e. January 21, 2013 — City Council — 7:30 PM
16. UNFINISHED BUSINESS — None.
17. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Reinhardt asked about the Sensus check. She said it's support for
software related to hand held and radio read meters. Tolsma said this is the second or
third year that this is for technical support for the wireless and handheld devices.
• Reinhardt thinks the amount is high and more investigation needs to be done. Hughes
asked if it's a one time or an annual fee. Tolsma said this is an annual fee. Williamson
suggests that line item be removed from the claims for now. Williamson makes a
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
motion to approve for payment minus the item for Sensus USA. Bren seconds.
All votes ayes, motion carries.
18. MISCELLANEOUS (Information Only)
a. December Fire Report
b. Street Light Project Engineering Proposal
• c. Proposed Open Book Meeting Date — Williamson would like to see the times be 6 —
7:30 p.m. He wonders if it conflicts with the PC and Tolsma said they are just looking
for approval.
d. Compliance Checks
e. Moonlight Trail Night Sponsorship Request — Reinhardt explained the event and Bren
added there is a bus that will be provided. Reinhardt makes a motion to support the
Moonlight Trail Walk but not the bonfire. Hughes seconds. All votes ayes,
motion passes.
Williamson wonders about being sworn in as the HRA and it's decided to do more research
on whether this should be an action that needs to be taken.
Hughes said he was at Pres Homes and has spoken to Rob Lahammer and feels the
decrease in false alarm calls have been greatly reduced.
19.ADJOURNMENT - Williamson makes a motion and Hughes seconds to adjourn the
meeting at 9 p.m. All votes ayes, motion carries.
• Dan Tolsma, Administrator
•
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
NG PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JANUARY 22, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. OATH OF OFFICE
a. Doug Sippel
3. ROLL CALL
4. INTRODUCTIONS
5. PLEDGE OF ALLEGIANCE
6. ADOPT AGENDA
7. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from January 7, 2013
b. Administration Committee Minutes from January 9, 2013
8. PUBLIC FORUM
9. PRESENTATIONS AND & GUEST SPEAKERS
10. PETITIONS, REQUESTS & APPLICATIONS
11.ORDINANCES & RESOLUTIONS
a. Resolution 13-03: 2013 Appointments
b. Resolution 13-09: Accepting Resignation, Declaring Vacancy, and Appointing New
Member
•12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
13. UPCOMING MEETINGS & TRAINING
a. January 23, 2013 — LMCD — 7:00 PM
b. January 28, 2013 — Work Session 7:00 PM
c. February 4, 2013 — City Council — 7:30 PM
d. February 13, 2013 — Administration Committee — 11:00 PM
e. February 13, 2013 — Planning Commission — 7:00 PM
f. February 13, 2013 — LMCD — 7:00 PM
14. UNFINISHED BUSINESS
15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
16. MISCELLANEOUS (Information Only)
a. Most Recent Gillespie Center Financial Report
17. ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 22, 2013 — 7:30 PM
SPRING PARK CITY HALL
On Lake 14innetonka
� X.
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. OATH OF OFFICE - (Mayor Reinhardt moves this item to item 11.)
a. Doug Sippel
3. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt
4. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin and Attorney Beck.
5. PLEDGE OF ALLEGIANCE -
6. ADOPT AGENDA — Williamson makes a motion and Bren seconds to adopt the agenda.
All votes ayes, motion carries.
7. ADOPT CONSENT AGENDA - Hughes makes a motion and Williamson seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from January 7, 2013
b. Administration Committee Minutes from January 9, 2013
8. PUBLIC FORUM — No one.
9. PRESENTATIONS AND & GUEST SPEAKERS - None.
10. PETITIONS, REQUESTS & APPLICATIONS - None.
11.ORDINANCES & RESOLUTIONS — Reinhardt said item 2. has been moved in order to accept
• Stone's resignation and appointing Sippel, then the oath of office will be administered.
a. Resolution 13-09: Accepting Resignation, Declaring Vacancy, and Appointing New
Member — Reinhardt said this is the first resolution approved. Reinhardt said the
council advertised for applicants, it was in The Laker, the website posted the vacancy.
She said the city had one applicant, Sippel. Williamson moves adoption appointing
Sippel and accepting the foregoing processes leading to that. Hughes seconds,
all votes ayes, motion carries.
OATH OF OFFICE - Administered to Doug Sippel.
b. Resolution 13-03: 2013 Appointments — Hughes makes a motion and Sippel seconds to
adopt Resolution 13-03. Sippel asked why there isn't a utilities commission. He
wonders about lighting, water items and who addresses those. Reinhardt said these
items typically come in front of the administration committee. Hughes said a lot of the
background work takes place at the study session. Reinhardt said it's something to
keep in mind. All votes ayes, motion carries.
12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said there is a group of 7th grade students who
participated in a future cities competition. She said the team from Grandview Middle
School won the state competition and moves on to Washington D.C. The winning team
was comprised of Brandon Ung, Maddie Bacon, Jessy Cai, Megan Heins. Reinhardt
said she will be accompanying the group to D.0 as their advisor.
• Williamson said the LMCC is still in meetings on the franchise renewal process.
Reinhardt said the cable commission invited the local mayors for an update on the
• ongoing process.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
• Hughes said the LMCD is asking the mayors and administrators to weigh-in on the
bow fishing and they are looking for responses by March Vt. Williamson asked if
every city has one representative and wonders does every city cast one vote.
Hughes confirmed one representative and one vote per city.
b. City Administrator — Nothing. Tolsma said he thinks the work session will be lengthy
• due to street lighting discussion.
c. City Engineer — Nothing.
d. City Attorney — Nothing.
e. Utility Superintendent — Tolsma said they are happy the extreme cold has not caused
any problems, so far.
13. UPCOMING MEETINGS & TRAINING
a. January 23, 2013 — LMCD — 7:00 PM
b. January 28, 2013 — Work Session 7:00 PM
c. February 4, 2013 — City Council — 7:30 PM
d. February 13, 2013 — Administration Committee — 11:00 RM AM
e. February 13, 2013 — Planning Commission — 7:00 PM
f. February 13, 2013 — LMCD — 7:00 PM
14. UNFINISHED BUSINESS
15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson asked about booking charges from Hennepin County and
Orono Police. Hughes asked about how the city is charged in terms of a violation
occurring in one city but the stop not happening until they've gone into another city.
Reinhardt said they will bring these questions to the next police advisory meeting.
Williamson makes a motion and Bren seconds to approve the claims. All votes
ayes, motion carries.
16. MISCELLANEOUS (Information Only)
a. Most Recent Gillespie Center Financial Report — Reinhardt said the report has been
received and council is encouraged to consult with staff if there are questions.
*Williamson asked about the temporary signage at the Marina Shopping and wondered if they
applied for a sign permit. Lewin said they did apply and it is due to expire at the end of this week.
0
17.ADJOURNMENT - Williamson makes a motion and Hughes seconds to adjourn at 8:24
p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
WORK SESSION AGENDA
JANUARY 28, 2013 — 7.00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
C]
E
1. STREET LIGHTS 7:00 — 8:15
a. The attached presentation will be discussed along with any other issues that come up
relating to the street light project. Paul Pearson, Stuart Stephens, Jerry Strand, and DJ
Goman will all be in attendance to answer any question the council may have.
2. BOWFISHING AND AQUATIC INVASIVE SPECIES UPDATE 8:15 — 8:30
a. Included is a letter from the LMCD regarding bowfishing. LMCD representative Gary
Hughes will update the council on the topics of bowfishing and aquatic invasive species.
3. INFORMATIONAL DOCUMENTS
4. MISCELLANEOUS
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
WORK SESSION MINUTES
JANUARY 28, 2013 — 7:00 PM
SPRING PARK CITY HALL
On Lake Minnetonka
1. STREET LIGHTS 7:00 — 8:15
a. The attached presentation will be discussed along with any other issues that come up
relating to the street light project. Paul Pearson, Stuart Stephens, Jerry Strand, and DJ
Goman will all be in attendance to answer any question the council may have.
Reinhardt introduced the staff and guests to each other. Dan Tolsma, Shirley Bren, Gary Hughes,
Sarah Reinhardt, Bruce Williamson, Doug Sippel, DJ Goman, Paul Pearson, Nancy Beck, Jerry
Strand of Luma Sales Associates, Stuart Stephens of Barr Engineering. Reinhardt said the goal is to
get questions answered and make sure everything has been covered. She said Tolsma has a
presentation to the council.
• Tolsma fields multiple questions regarding the comparison slide with high pressure sodium (HPS)
and LED lighting. The Council is impressed with the light disbursement and lack of shadows and
dark spots offered with LED.
• Timeline for the project is discussed.
• Tolsma said the current poles are 35 feet and the proposed poles will be 25 feet putting them
below tree canopies.
• Sippel asks about the life expectancy between LED and HPS. Strand said HPS is about 20, 000
hours and LED's are approximately 100,000 hours. He explains lamp life is the point in time when
50% burn out. He said LED is solid state circuitry and holds up well to vibration. He said MN has
a climate conducive to LED lighting because they function well in cold.
• Williamson wonders about physical battering, such as high winds. Williamson wonders about
guarantee or an adequate replacement supply. Goman said there is a two year warranty. Strand
said the fixture is guaranteed for five years and the poles for 25 years.
• Sippel asked about installation costs on the sample poles presented. Reinhardt questioned the
wreath bracket and whether they accommodate other wreath designs. Goman said future
decorations would accommodate the bracket. Williamson questioned bracket placement in order
to have enough clearance. Bren asked about future potential for hanging flower baskets and
wondered if that had been considered. Strand said the poles can be drilled to accommodate
future irrigation for a relatively small cost.
• Tolsma said the lights would have to be metered due to the switch from Xcel Energy. Discussion
held about the intersection lighting with traffic signal and it seems to be the overall consensus that
the light poles need to be replaced in order to be light consistent throughout.
• Tolsma said there is going to be an assumption that 30% of the foundations need to be replaced.
He said there are a couple of different options for foundations. Williamson questions the 30%. He
believes it should be more, something like 40%. Beck said the contract has to be clear that the
city makes the decision on the foundation replacement or not. Sippel thinks the bid should spell
out the type of foundation the contractor uses.
•Discussion held regarding over -the -road banner. Some feel it might hold up the light pole project.
Reinhardt believes it is an important component and feels if it is taken out of the project it won't
ever happen. She feels it's nice for the city to feel like it is part of the lake community and school
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
district. Beck believes this should be included as an option in the bidding process and this allows
the council more time to investigate the process. Three location options are decided and the
county will be approached about the feasibility.
• Sippel wonders about warranty on what has failed and that is the bolts. Goman said what is
failing is from the concrete up. He said they're called a J bolt and they're failing because of
corrosion and vibration. Sippel thinks the hardware needs to be replaced. Discussion held
regarding the benefit of replacing all foundations versus trying to salvage questionable
foundations.
2. BOWFISHING AND AQUATIC INVASIVE SPECIES UPDATE 8:15 — 8:30
a. Included is a letter from the LMCD regarding bowfishing. LMCD representative Gary
Hughes will update the council on the topics of bowfishing and aquatic invasive species.
Hughes said he assisted Greg Nybeck of the LMCD in drafting the letter. He said this has been
ongoing for two years. He said the city ordinance states a bow cannot be fired in the city. He said
some cities have amended their ordinance to reflect no shooting within 50 feet of the shoreline.
Hughes said this letter will be presented to all city councils. He said once the LMCD were to adopt an
ordinance, they want cities to amend their ordinances to reflect that same language. Reinhardt said
she believes the council's first option is to prohibit, second choice being more restrictive and third
choice is to continue as is. Williamson said he feels this should be prohibited in its entirety because
it's no different than hunting in a park and Lake Minnetonka can be considered to be a public park.
Williamson thinks this is preposterous in its entirety and wonders why so much time has been spent
on this. Bren said bow fishing can involve bright lights and loud generators to power the lights. Sippel
feels the letter drafted by the city should stress this should be adopted lake wide and not just
jurisdictional.
t
ghes said he has a summary of the chemical and harvesting treatment for milfoil and curly pond
ed. He said things to consider are who manages this. He said if this was adopted, the costs for
the increase in the budget for the chemical will increase city costs. Hughes said another cost to cities
would be harvester replacement. Hughes would like to accept the document for the research and
data but not put forward a plan for the budget. Williamson thinks it should be supported because
chemicals can benefit the entire lake and chemicals free up the harvesters to work in other areas.
Hughes also wonders why the 14 cities associated with Lake Minnetonka get solely charged.
Williamson said there have been measured results and there is a learning curve. He thinks the city's
contribution compared to the amount of Lakeshore is important and it should be supported.
3. INFORMATIONAL DOCUMENTS
4. MISCELLANEOUS —Reinhardt said Westonka Community Education sponsors summer Music
in the Park at the Surfside Park in Mound. She said the monies used to pay have typically been
through grants. She said the grant was not received this year. They are looking for a contribution
of $200. Beck said community events are probably okay but she can dig a little deeper.
Williamson questions if this would be an allowable use of city funds.
Adjourn at 9:25 p.m
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
NG PARK
On Lake Winnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
FEBRUARY 4, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from January 22, 2013
b. City Council Work Session Minutes from January 28, 2013
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-10: Support for WeCAN Continuation of CDBG
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Music In The Park Contribution
b. City Administrator
• i. Street Light Replacement Project
ii. Liability Coverage Waiver
•
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. February 13, 2013 — Administration Committee — 11:00 AM
b. February 13, 2013 — Planning Commission — 7:00 PM
Funding
c. February 13, 2013 — LMCD — 7:00 PM
d. February 14, 2013 —Spring Park Police Commission — 10:00 AM
e. February 18, 2013 — City Council — 7:30 PM (TBD)
f. February 19, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Emerald Ash Borer Symposium Brochure
b. WeCAN 2012 Statistics
16. ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
r CITY OF SPRING PARK
CITY COUNCIL MINUTES
FEBRUARY 4, 2013 — 7.30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake .Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck and Jan Callison the
County Commissioner assigned to Spring Park.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Reinhardt said a revised agenda has been submitted. Hughes makes a
motion and Williamson seconds to adopt the agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Williamson makes a motion and Hughes seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from January 22, 2013
b. City Council Work Session Minutes from January 28, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS
9. County Commissioner Jan Callison — Callison explained the districts changed due to
.redistricting and she is our new representative replacing Jeff Johnson and she is here to
introduce herself. She said there are 16 cities in this district. Callision said she has served for
four years. She said she is a past mayor of the City of Minnetonka for three years and a
previous council person as well as a resident. Callison is the vice chair of the Hennepin
County Board and chair of the budget and investment committee. She said she is pleased to
represent Spring Park. Reinhardt thanks Callison and the Mayors' forums that Callison has
put together. Callison said she will also come in the fall around budget time. Williamson
thanks Callison for coming to the meeting and he hopes to hear from Callison regarding the
issues, especially in the beginning stages. He knows of some funding issues forthcoming that
will impact our city. Callison does a monthly newsletter and she would be happy to provide it.
She hopes the city invites her to meetings that would be beneficial. Hughes asked how she
stays connected and Callison explained how she reaches out. Callison said she has three
watershed districts. Reinhardt asked about the recent water management meeting. Callison
said it's very complicated due to the watersheds and taxing authorities She said there is
skepticism right now. She said it's a Hennepin bill only and doesn't include Carver County.
10. PETITIONS, REQUESTS & APPLICATIONS
11.ORDINANCES & RESOLUTIONS
a. Resolution 13-10: Support for WeCAN Continuation of CDBG Funding — Williamson
moves adoption. Sippel seconds. Reinhardt asked if there are any questions.
Reinhardt said this is not money that comes from Spring Park but they are looking for
support for this block grant. All votes ayes, motion carries.
12. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council -
i. Music In The Park Contribution. Reinhardt said there is a memo in the packet from
Beck and she wonders if there are any questions. Williamson said he raised the
question about requests for contributions. He said when using public tax dollars it is
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
necessary to make sure it is a community event and everybody benefits and it's not
exclusive. He said he is satisfied that this request meets the criteria. He thinks a policy
or checklist of guidelines of criteria be developed to aid staff in fielding some of these
• requests. Willilamson makes a motion approving the music in the park for $200
and Hughes seconds. All votes ayes, motion carries. Reinhardt said a grant has
been applied for and the results are yet unknown. She said this contribution may not be
called for if the grant comes through.
Reinhardt said a meeting occurred at city hall regarding Tour de Cure for diabetes. She
said the result of the meeting is they are going to alter their route and by-pass Mtka
Beach and Spring Park. They will get on the trail in Mound.
Hughes said the LMCD met and there were several guests in attendance. Hughes said
Eric Waage, Director of HC Emergency Management was a presenter. Statistics were
presented regarding weather related incidents on the lake. Waage is interested in some
sort of standardized warning system for lake users. A mobile app was also discussed
that would issue a tone and warning message. Hughes said there was a message
regarding ice related accidents and how to better mark or warn those on the lake of
unsafe conditions. Hughes said all city councils are discussing bow fishing and they
expect a decision in March.
Bren said she would like to thank the city for the opportunity to go to new council
member training. She said charitable contributions were discussed so it was relevant.
She said it was educational and informative. She enjoyed meeting many mayors and
council representatives.
b. City Administrator
i. Street Light Replacement Project — Tolsma said he or Pearson can answer any
questions regarding the bid form or various memos. Engineer Pearson said the bid
schedule, if the city authorizes to proceed, are plans to publish in The Laker this week
and also in a trade journal on February 6th. He said bids will be tabulated on February
26th and then circulated at the March 4th council meeting. Williamson said he thinks it
sounds tight. He's worried about some contractors not seeing it. He also thinks the
Internet should be used. Pearson explained this is an online access. Pearson also said
contractors would be contacted who typically bid on these projects. He said an
invitation or an awareness will be extended. Pearson said 21 days for bidding is typical
and this project adds up to 20 days. They feel it's adequate time to analyze the bid.
Tolsma said contractors are aware that this is a typical time for bids. He said
contractors are on the look -out for projects. Williamson wondered how many bids they
expect to receive. Williamson remembers an Orono project a couple of years ago
where there was only one bid and he is skeptical about contractors "stacking the deck"
so to speak. Reinhardt said there has been a time and discussion devoted to this
project. Sippel asked about some of the numbering on the drawings. Tolsma and
Pearson said the numbers correspond to tags on the actual existing poles. Hughes
makes a motion to proceed to obtain bids. Sippel seconds. All votes ayes,
motion carries.
ii. Liability Coverage Waiver — Tolsma said cities have to elect whether they waive tort
limits. He said cities usually don't waive them. He said some cities have their own
• coverage so they waive it and cover it themselves. Williamson moves to adopt the
liability cover waiver form to do not waive monetary limits item. Hughes seconds.
Williamson said this keeps the city's insurance limits stable and is unnecessary
coverage for a city like Spring Park. All votes ayes, motion carries.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
c. City Engineer - nothing further.
d. City Attorney - nothing.
e. Utility Superintendent - nothing
*13. UPCOMING MEETINGS & TRAINING
a. February 13, 2013 — Administration Committee — 11:00 AM — Reinhardt noted Tolsma
will be out-of-town. Reinhardt suggests perhaps not meeting again until March unless
something pressing comes up. Williamson said there has to be discussion about
whether there will be a second council meeting in February or to cancel. Williamson
said February 251h is a normal workshop and perfunctory city business could be
performed at that meeting, if needed. Reinhardt agrees that the February 25th study
session be held. She said if it's necessary, then an Admin meeting could be held but
could also be discussed at the study session. Williamson suggests the study session
be added to the list of meetings and the Admin can be held then or after, if necessary.
b. February 13, 2013 — Planning Commission — 7:00 PM
c. February 13, 2013 — LMCD — 7:00 PM
d. February 14, 2013 — Spring Park Police Commission — 10,00 AM — Hughes asks if this
could be published as a meeting so he could attend. Reinhardt wonders about a West
Metro Task Force meeting. After further discussion Hughes said to disregard, he will
speak privately to the chief instead.
e. February 4$ 19, 2013 — City Council — 7:30 PM (TBD) Tolsma makes the correction that
the date is really February 19th due to the 18th being a holiday. Hughes makes a
motion to cancel the meeting on February 19th and Sippel seconds. All votes
ayes, motion carries.
f. February 19, 2013 — LMCC — 5:00 PM
14. UNFINISHED BUSINESS
�15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson makes a motion to pay the claims and Bren seconds.
Sippel asked about the televising of the sanitary sewer and wondered if this is a routine
filming. Williamson explained it's a component that metro waste looks at to prevent
infiltration and cracks. Tolsma said the city is eligible for special coverage because the
city takes the extra steps to check the pipes on a rotating basis. All votes ayes,
motion carries.
16. MISCELLANEOUS (Information Only)
a. Emerald Ash Borer Symposium Brochure — Tolsma said he attended this symposium
last fall. He said this has been extended to the planning commissioners. He said the
downside is it's during the day. Tolsma said in the news this past week there has been
discovery of infestation further west, closer to Spring Park.
b. WeCAN 2012 Statistics
17.ADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn at 8:28
p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
, !7;AjVRW-.-j--.
On Lake Yin
CITY OF SPRING PARK
WORK SESSION AGENDA
FEBRUARY 25, 2013 — 7.00 PM
SPRING PARK CITY HALL
LORD FLETCHER'S LIVE MUSIC PERMIT 7:00 — 7:20
a. Included for review is the 2013 permit application from Lord Fletcher's for live music.
Additionally, I have included the approved conditions from 2012, along with the
complaints received by the Orono Police Department last summer and the results from
the independent sound test the city had conducted last August. Tom Emer will possibly
be in attendance to answer any questions from the council regarding their plans for live
music this summer. Chief Farniok has also been invited, although it is not certain
whether or not he will be able to attend yet. Both police and fire have been asked to
provide feedback regarding the application. If any is received by Monday it will be
presented to the council at that time. It is my assumption that the council will take action
on the permit at one of the regular meetings in March after all feedback has been
received and the council has had a chance to have all of their questions answered.
2. LMCC RESOLUTION OF SUPPORT 7:20 — 7:30 (Action may be taken)
a. Included is a letter and resolution of support from the LMCC. If there are any questions
that Councilmember Williamson (Spring Park's LMCC representative) can't answer for
40 the council staff can request more information from the LMCC after Monday night's
meeting. The council could take action of this item on Monday night if they desired or it
can be on the agenda for March 4tn
3. PLANNING COMMISSION APPLICANT 7:30 — 7:45
a. Included for review is a planning commission application from Pete Kaczanowski. The
tentative plan is to have Pete come to the council meeting on March 4tn to participate in
a brief interview with the council at 7:00 p.m., before the regular meeting starts at 7:30.
4. WATER TREATMENT 7:45 — 8:00
a. In December 2012 the Minnesota Department of Health (MDH) notified city staff of a
potential amendment to the standards governing municipal water contaminants. The
MDH also informed staff that depending on how the new regulations were written the
city may need to address any contaminants that exceed the new standards. Since that
time the city has not been notified of any changes being made to the standards and no
further follow up inspections have been performed by the MDH. The council may simply
wish to await further notice from the MDH regarding water contaminants or seek to
proactively conduct some independent water sampling to get baseline information for
the current quality of the city's water.
5. INFORMATIONAL DOCUMENTS
• a. Bills & Payroll (Action Needed)
b. MWCD Cost Share Grants Information
6. MISCELLANEOUS
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
I - corrected
CITY OF SPRING PARK
WORK SESSION MINUTES
FEBRUARY 25, 2013 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
Attendance: Reinhardt, Williamson, Hughes, Bren, Sippel, Engineer Pearson, Orono Police Deputy
Chief Chris Fischer, Tom Emer and Peter Peyrl of Lord Fletcher's Old Lake Lodge.
1. LORD FLETCHER'S LIVE MUSIC PERMIT 7:00 — 7:20
Included for review is the 2013 permit application from Lord Fletcher's for live music.
Additionally, I have included the approved conditions from 2012, along with the complaints
received by the Orono Police Department last summer and the results from the independent
sound test the city had conducted last August. Tom Emer will possibly be in attendance to
answer any questions from the council regarding their plans for live music this summer. Chief
Farniok has also been invited, although it is not certain whether or not he will be able to attend
yet. Both police and fire have been asked to provide feedback regarding the application. If any
is received by Monday it will be presented to the council at that time. It is my assumption that
the council will take action on the permit at one of the regular meetings in March after all
feedback has been received and the council has had a chance to have all of their questions
•answered.
Mayor Reinhardt introduced the council to Lord Fletcher's staff. Emer said they aren't
proposing any changes from last year. He said they still have the barrier fence, the drum
shield and the noise meters on location. Emer said A&T Productions is the manager of the live
music productions. Fischer wants Fletcher's to know that their business is important to them
and he wants to remain in close contact as the season progresses. Fischer wondered if any of
the conditions from last year would be changed. Tolsma said monitoring the island could be
crossed off. Sippel asked about the complainant(s). It was confirmed that complaints from last
year were from the same person. Williamson said resolving this issue has come a long way.
Reinhardt agreed and her only concern is the Oak on the Water and wondered if it should be
permitted separately due to the parking and congestion demand. She suggests those dates
be identified separately and separately permitted. Fischer said there have been other
complaints but most of the time people recognize this is part of lake living and tolerance is
found. Reinhardt said a city -hired and paid sound technician found no violations. Initiative,
responsiveness and expense has been extreme on the part of the city, according to
Williamson. Hughes wondered if there has been any monitoring of boats playing loud music.
Fischer said it's been noted but nothing official. Peyrl asked how they should proceed if they
receive a phone call regarding a complaint. Peyrl said typically callers are told to call the
police in order to log the complaint. Fischer agreed for them to continue directing callers to call
police. Williamson wondered if the neighborhood meetings still continue and Emer confirmed
they are still held twice a year.
2. LMCC RESOLUTION OF SUPPORT 7:20 — 7:30 (Action may be taken)
• a. Included is a letter and resolution of support from the LMCC. If there are any questions that
Councilmember Williamson (Spring Park's LMCC representative) can't answer for the
council staff can request more information from the LMCC after Monday night's meeting.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2 - corrected
The council could take action of this item on Monday night if they desired or it can be on the
agenda for March 4tn
• Reinhardt explained they are in negotiations with Mediacom and referred to Williamson, the
city's representative. Williamson said there is some concern over the Mediacom's area of
service. As a result, he said the city of Medina is underserved and is contemplating getting out.
Williamson said at this time high speed internet is actually more requested but, in order to get
it, cable t. v. is required. Williamson said Medina has contacted Orono and Victoria to see if
they are interested in hiring an attorney to get some answers. Williamson said the resolution
probably isn't necessary because negotiations are required per the ioint powers agreement.
Reinhardt thinks it makes sense to affirm the LMCC. Reinhardt wondered what would happen
if Orono or Medina leaves. Williamson thinks the LMCC wants to keep them so they would try
to find something that works. He thinks they would draw the line on subsidy however.
Reinhardt requests this be put on the March 4th agenda.
3. PLANNING COMMISSION APPLICANT 7.30 — 7:45
Included for review is a planning commission application from Pete Kaczanowski. The tentative
plan is to have Pete come to the council meeting on March 4t" to participate in a brief interview
with the council at 7:00 p.m., before the regular meeting starts at 7:30.
Reinhardt reminded the council that Kaczanowski's son came to the city a few years
ago requesting a review of the basketball court at Thor Thompson Park. She said this started
the grant process and ultimately the new basketball court. Reinhardt said she thinks 7:15,
right before the council meeting, would work for the interview. Williamson asked about former
council candidate Elgah Trask's efforts for the PC seat. Reinhardt said there was some
miscommunication about keeping her in the process and Trask missed the notifications about
•applying for the position. Reinhardt said if the interview goes well, the appointment should
take place at the council meeting so Kacznowski can attend the March meeting.
4. WATER TREATMENT 7:45 — 8:00
In December 2012 the Minnesota Department of Health (MDH) notified city staff of a potential
amendment to the standards governing municipal water contaminants. The MDH also informed
staff that depending on how the new regulations were written the city may need to address any
contaminants that exceed the new standards. Since that time the city has not been notified of
any changes being made to the standards and no further follow up inspections have been
performed by the MDH. The council may simply wish to await further notice from the MDH
regarding water contaminants or seek to proactively conduct some independent water
sampling to get baseline information for the current quality of the city's water.
Tolsma said an employee stops regularly and performs an inspection. He said the city
was notified that the state is looking at amending regulations for contaminants in drinking
water. Tolsma said TCE is being investigated. He said currently the levels are well under the
requirements but that could change if the levels are changed. Tolsma said if the state makes
the standards more stringent, there should be adequate time to fulfill the requirements. Sippel
wondered if the city already does water sampling. Tolsma said yes, periodic testing is
required. Tolsma said there are three wells and it's not required to test each well but the
thought is to have samples from all three wells and have them tested independently to
establish a base line. Reinhardt likes the idea of sampling the individual wells. She said she is
concerned about Spring Park being put on a list and it would be nice to be able to say we are
•aware of this and have taken steps to be ready. Sippel thinks the testing should be done once
the costs are determined to be in line. Hughes thinks it might also be nice to determine the
level of the aquifers due to the recent article about water levels being critical.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
3 - corrected
5. INFORMATIONAL DOCUMENTS
a. Bills & Payroll (Action Needed) — Williamson makes a motion and Hughes seconds
to pay the bills. Sippel asked about the SAC charges and wonders about this. Sac
determination is explained and this was a pass through. The SAC charges have been paid by
Tonka Ventures. All votes ayes, motion carries.
b. MWCD Cost Share Grants Information — Reinhardt said she believes this is intended for
lake accesses that are monitored and not applicable to the city's access off of Sunset. Bren
wondered if the DNR takes care of Spring Park Bay's access. Sippel said Spring Park Bay
and North Arm launch is Hennepin County.
6. MISCELLANEOUS — Reinhardt said she met with the Westonka Historical Society and
discussed the proposed new space at the old Mound City Hall. She said there may be some
upcoming request for funding from the cities they serve. Spring Park, Mound, Minnetrista and
Navarre are the four cities that could be requested. She said she thought she'd mention this
for now and they won't be requesting yet but it could probably be forthcoming. Reinhardt
believes from previous research this would be an allowable expense but more information is
needed. Williamson said this has been presented to the Mound City Council when considering
what to do with the old city hall.
Reinhardt said she spoke with former council member Jackie Stone. Stone is at home and in
good spirits Reinhardt reports.
Hughes said a document was written in September 2012 stating the city's preference
regarding bow fishing. He said the city's preference has been clear that a complete ban of
•bow fishing is what Spring Park is requesting and believes that should be conveyed to the
LMCD. Hughes said he thinks there should be no other options other than a complete ban.
Hughes also said there has been discussion about independent poles displaying banners for
announcement purposes. Hughes said he has discussed a dynamic sign with the Water Patrol
in order to post warnings, city and school announcements, etc. Hughes believes there might
be some progress in this regard as a partnership with the city and the Water Patrol.
Williamson thinks of dynamic signage as being a big t. v. Reinhardt said there are different
options to dynamic signs. It can be graphics and lettering.
Engineer Pearson said the bids are due at 11 a.m. tomorrow. Eight contractors have received
plans and nothing has been received yet but they typically come in at the last minute.
Adjourn: 8:40 p.m.
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
X
PRING PARK
On Lake 9d innetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MARCH 4, 2013 — 7:30 PM
SPRING PARK CITY HALL
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from February 4, 2013
b. City Council Work Session Minutes from February 25, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. Linder's Temporary Greenhouse Permit
b. Lord Fletcher's Live Music Permit
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-11: Awarding Bid for Street Light Improvement Project
b. Resolution 13-12: LMCC Resolution of Support
c. Resolution 13-13: Amending Resolution for Appointments — Planning Commission
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 13, 2013 — Administration Committee — 11:00 AM
b. March 13, 2013 — Planning Commission — 7:00 PM
c. March 13, 2013 — LMCD — 7:00 PM
d. March 18, 2013 — City Council — 7:30 PM
e. March 19, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Westonka Public Schools Update
b. January 2013 Fire Report
16.ADJOURNMENT
L-7
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake .Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MARCH 4, 2013 — 7.30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Engineer Pearson, Jerry Strand from
MillerBernd.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Williamson has changes to item b. Williamson moves to
amend the minutes from the work session and refers to the corrections. Bren seconds,
all votes ayes, motion carries.
a. City Council Regular Meeting Minutes from February 4, 2013
b. City Council Work Session Minutes from February 25, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS — No one.
09. PETITIONS, REQUESTS & APPLICATIONS
a. Linder's Temporary Greenhouse Permit - Reinhardt said this is an annual request for
Linder's Flower Mart for a temporary greenhouse and CUP permit. Tolsma confirms there are
no changes from last year. Sippel moves adoption and Williamson seconds. All votes
ayes, motion carries.
b. Lord Fletcher's Live Music Permit — Reinhardt said this was reviewed at the study session
with two Lord Fletcher's employees in attendance. She said it's the same as last year except
for monitoring from the island. Tolsma said Fire Chief Pederson noted there will be an
inspection performed this year. Police Chief Farniok requested in his approval that the last
condition regarding neighborhood meetings be expanded to include Orono residents affected.
Williamson said he wonders what is meant by neighborhood. Hughes wonders if a 350' radius
could be used. Williamson thinks it should be extended to 1000 feet. Reinhardt said a formal
measurement might be concerning. She doesn't like to pull a number out of the air. Reinhardt
said this has been something that has been ongoing as a neighborhood good -will gesture, long
before music permits ever started. She agrees it might be nice to extend it to Fagerness Point
but she doesn't feel prepared to define a specific area. Hughes thinks it might be necessary to
refer this to employee Tom Emer and have him define the area. Williamson thinks this
should be laid over and he makes a motion to lay this over until the next regular
meeting to focus on neighborhood definition. Motion dies for lack of a second. Hughes
suggests not to change the conditions but to ask Emer to include the Orono residents.
Reinhardt asks for a motion to adopt and Sippel moves adoption of the Live Music Permit
and to include neighboring affected Orono residents in the twice yearly meetings.
Hughes seconds. All votes ayes, motion carries.
10.ORDINANCES & RESOLUTIONS
Resolution 13-11: Awarding Bid for Street Light Improvement Project — Reinhardt said there is
a new copy placed in front of the council. She said much work has been done on this. She
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
asked Tolsma for an overview. Tolsma said a deadine for bids was last week. He said three
bids were received at 11 a.m., the deadline, and one received at 11:01. He said the bids were
is relatively close. Tolsma said the proposals were being reviewed by the engineer when the low
bidder called to state there was an error in their pricing. A unit price for each light pole was
underbid by $1,000. The late bid was opened and tabulated and they were the highest bidder
on all options. Tolsma said he's open for questions. Tolsma's recommendation is all options
are on the table, nothing has really changed and it shouldn't determine the decision. Hughes
asked how to proceed. He said he's in favor of eliminating the banner poles and wonders if it
should be done by a motion. Reinhardt said she did speak with the Westonka school
superintendent and they are a group interested in the banner. She said the take is the over -
the -road banner feeds into the image of the small town atmosphere. She did inform the
superintendent about the potential for a dynamic sign instead. She said he was agreeable to
that but hopes the banner system doesn't die until they've had a chance to explore it further.
Hughes said sometime in the future is always an option. He said for tonight, he feels it should
be dropped. Sippel is concerned about easements for the banner poles and he likes the idea
of partnering with others to explore the dynamic sign idea.
Reinhardt asked about bid prices for banner poles and Tolsma said as a stand alone project it
would be about $15,000. Sippel asked about exploring Hennepin County's involvement for a
dynamic sign and Tolsma said some information has been received about location and
setbacks. The other option was control panels Tolsma said.
He said the control panels are adequate for the lights being installed and may be for a while
into the future. Tolsma said price savings was the reason for bidding the control panels at this
time. Tolsma said they work today and could feasibly work 10-15 years in the future. Tolsma
• said two control panels are elevated and need a ladder to access. Tolsma said Goman prefers
the control panels to be at ground level for maintenance. Pearson said he thinks they are
about eight feet from the ground judging from the photos. Reinhardt thinks this is a major
project and it should be done right now. Sippel asked if that includes enclosures or just
hardware. Tolsma said it will include a new enclosure. Tolsma said one of them won't be
done. He said three total, two are elevated and going to be put on a pad and one is ground
level but going to also be put on a pad. Williamson asked about securing easements from
adjoining property owners. Tolsma said research hasn't been done on the easements already
in place and whether the current easements would work.
Williamson asked if they are relocated, will that affect the wiring. Pearson said with the control
panels there is wiring included in the specifications and plan so the bids include this.
Williamson is wondering if this would include additional wiring. He said he's looking for the
unexpected. Pearson said if there is something not in the plan, it will have to be addressed
but, he doesn't expect anything. Williamson said he is concerned about this as it was
discussed at the beginning of the project. Hughes said there is money being spent on the high
pole wiring. He said there is the potential of wiring needing to be replaced. Williamson is
concerned about replacing the control panels and if that would trigger new wiring which adds
to the costs. Reinhardt said the best they can do is to anticipate and she doesn't believe
control panels should be removed in fear of new wiring. Sippel has a question about pad
mounted service panels and how it was worded. Reinhardt asked for more comments about
control panels. She also asked about options 1,2 and 3.
• Hughes asked about the number of bases being placed. He said in number one, he thought
50% were going to be assumed needed replacement. Pearson said they requested the
foundations be specified with the bids. Granite Ledge is proposing poured concrete. Hughes
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
wondered about the actual number to be replaced. Pearson said a 30% number was
discussed but it was increased to 40%. Hughes said the total cost is about $1700. Hughes
• questions if all of them should be done. Williamson believes in if it isn't broke, don't fixit. He
said the money has to come from somewhere and that needs to be considered. He said he
doesn't want to run the price up on this. He prefers to do as needed, not what is appealing.
Sippel would leave it up to the superintendent's discretion. Bren said when spending this
much money she believes in doing it right the first time and let the contractor weigh in on the
decisions. Bren believes the control panels need to be replaced.
Reinhardt said for light style option one, two or three, option two and three are close in price
and she is in favor of two or three. Hughes said he is in favor of option one. He would rather
put the extra money and replace existing lights with LED because of the cost savings. Bren
said she never noticed light poles before. She thinks option one is fine with her. Reinhardt
said she disagrees because a more decorative light will be up for 25 years. She thinks the
residents and businesses will appreciate this. She doesn't think a utilitarian light pole is an
attractive option. Sippel thinks the price difference is tough to swallow. Reinhardt said she's
not certain the residents are looking for a lighting change. She said the CIP plan hasn't
addressed lighting change. She doesn't believe in cheapening this project to do another
project. Williamson said the genesis of this project was old lights deteriorated and represented
a public hazard. He said the interest should be reliability and safety and makes good
economic sense. Williamson said they'd save $100,000 by going with option one and then
there is wiggle room with foundations and control panels. Williamson said he is concerned
about living with this for 30 years. He said redevelopment will come and there is a quaintness
to the community that Spring Park has strived for. Reinhardt said while option two and three
• are decorative they are not the high end options. She said they are basic decorative and
affordable poles. Reinhardt said there is community pride and a lot of thought and effort has
been put into the beautification. Williamson said something to be considered is the LED
lighting costs will save money and that might be enough to offset the cost of decorative poles.
Hughes said these probably should be handled separately and therefore makes a
motion to remove the banner poles from the bid. Sippel seconds. All votes ayes except
for Reinhardt votes naye. Reinhardt next asks for a motion to replace the control panels.
Hughes moves to replace all three control panels and Bren seconds. All votes ayes,
motion carries. Regarding the light style, option one, two or three. Hughes makes a motion
for option one and Sippel seconds. Sippel said there is a backlog of projects on the books
and he is concerned about spending the money now on light poles. Reinhardt asked about the
last financial statement of the city and Tolsma said it's close to four million dollars in all funds,
including reserves. Williamson said to keep a perspective it's not dispensable money; he said
it's money that is allocated for operating costs. Roll call vote: Sippel, yes; Bren, yes;
Hughes, yes; Williamson, yes; Reinhardt no. Motion passes four to one. Sippel asked if
a motion is needed to accept the bid. Hughes moves approval of Resolution 13-11
deleting the banner poles, replacing the control panels and choosing option one. Bren
seconds. All votes ayes, except for Reinhardt votes no.
b. Resolution 13-12: LMCC Resolution of Support — Williamson said eight cities have adopted
this resolution and a couple cities have adopted modified resolutions. Williamson moves to
adopt Resolution 13-12 and Hughes seconds. Williamson said Orono has not adopted this
.resolution. All votes ayes, motion carries.
c. Resolution 13-13: Amending Resolution for Appointments — Planning Commission —
Reinhardt said an applicant was interviewed for the position. Hughes moves adoption for
Kaczanowski's appointment and Bren seconds. All votes ayes, motion carries.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
F
�11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said there is a letter from the City of Orono stating their
position on AIS, herbicide treatments and harvesting and they are opposed. Hughes
referred to the same letter and he said where it refers to an undetermined agency it's
the LMA that is the other party in this. Sippel wants to commend the staff on putting the
detailed light pole project together and making a recommendation to the council.
Tolsma said MFRA did a lot of work and performed the background of Granite Ledge.
b. City Administrator — Nothing.
c. City Engineer — Nothing.
d. City Attorney — Nothing.
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 13, 2013 — Administration Committee — 11:00 AM
b. March 13, 2013 — Planning Commission — 7:00 PM
c. March 13, 2013 — LMCD — 7:00 PM
d. March 18, 2013 — City Council — 7:30 PM — Reinhardt said she will be absent from this
meeting so Williamson will be serving as acting mayor.
e. March 19, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Reinhardt said the claims were put in front of the council this evening.
Sippel moves to pay the bills. Bren seconds. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. Westonka Public Schools Update — Reinhardt said this is an update on the strategic
plan and test scores. She said the school superintendent meant to discuss these
statistics but was unable to make tonight's meeting.
b. January 2013 Fire Report — Hughes said fire calls are going down and rescue calls are
going up. The duty officer program will be starting on May 1 St. He said this is shifting
of dollars. Hughes talks about their new technology and they'll be able to determine
responding officers and the nearest hydrant locations.
%ADJOURNMENT — 8:54 p.m. Sippel makes a motion and Bren seconds to adjourn the
meeting at 8:54 p.m. All votes ayes, motion carries.
•
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
SPECIAL MEETING AGENDA
MARCH 11, 2013 — 7.30 PM
SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Street Light Options Presentation & Discussion
ii. LMCD $75,000 Levy Discussion
b. City Administrator
• c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 13, 2013 — Administration Committee — 11:00 AM
b. March 13, 2013 — Planning Commission — 7:00 PM
c. March 13, 2013 — LMCD — 7:00 PM
d. March 18, 2013 — City Council — 7:30 PM
e. March 19, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
15. MISCELLANEOUS (Information Only)
a. Mound Fire Department Press Release
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
SPECIAL MEETING MINUTES
MARCH 11, 2013 — 7:30 PM
SPRING PARK CITY HALL
On Lake 9Linnetonka
Attendance: Reinhardt, Hughes, Williamson, Bren, Sippel, Administrator Tolsma, Clerk Lewin,
Engineer Pearson and Attorney Beck.
1. CALL TO ORDER — Reinhardt calls the special meeting to order at 7:30 p.m. She said this
meeting would be informal in nature. Therefore they will do away with some of the agenda
items listed.
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
010.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES — Reinhardt said this special meeting relates to
the previous council meeting on March 4, 2013 wherein the motion was made and seconded
for the cobra street light pole (option one) and the vote was four to one in favor. Reinhardt
said the next morning council member Williamson notified Reinhardt saying he was unaware
that the selected pole was unpainted and he believed other council members were unaware of
this as well. Williamson makes a motion to reconsider and Hughes seconds. Williamson
said if there is any modification to the light pole selection, a different motion will be called. He
said the motion on the floor is to strictly reconsider. All votes ayes, motion carries
unanimously.
a. Mayor and Council
i. Street Light Options Presentation & Discussion — Reinhardt said she has put together a
Power Point and she appreciates the council's willingness to indulge the reconsideration.
She said paint quotes were requested and received and those numbers are part of the
slides for the presentation. Reinhardt had a slides explaining
• expected life of street poles
• Cost savings between LED and high pressure sodium
Maintenance costs for changing out bulbs and
saved labor costs are shown
Reinhardt said because LED bulbs cost more initially but their useful life is much longer the
• decorative pole option is covered by the cost savings. Reinhardt said a decorative element
can promote community pride. Reinhardt shows the annual beautification costs in the
budget and the five year average has been $49,000. She said decorative lighting is about
5-6% compared to what's spent on beautification. Reinhardt spoke about the Shoreline
beautification plan of planting, trimming and performing preventative maintenance on the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
boulevard trees. Reinhardt said many code changes have been implemented within the
commercial district as to how things look. She said metal buildings are now prohibited,
• trash enclosures are required, landscape plans requested. Reinhardt discussed the recent
Channel Road rain garden beautification upgrade due to continued complaints from
residents about the way the original garden was growing. Reinhardt talked about plans
implemented to assist Certified Auto with some screening landscaping. She spoke of
banners, flags and Christmas decorations and the costs associated. Reinhardt said council
pay was recently increased and shows an impact of $3,000 to the annual budget. She said
these are just some comparisons to show that beautification is an important element to the
community of Spring Park. Reinhardt discussed the comprehensive plan and said it was a
document passed unanimously in 2008. It is the steering document for the city. In it,
Reinhardt said it talks about what streetscapes can do for a city. She said there has been
a lot of discussion about this streetlight project and many months and meetings have gone
into this well thought out plan.
Hughes said regarding the assumptions from a week ago, he asked if he can assume all
the options were the stainless steel and the same material and the only difference from the
style was the paint. Williamson said he was happy with almost any of the options but then
he wondered what color the lights were going to be. He said it's one thing to look at shape
and another to look at color. Reinhardt added that paint on a highway light is still just paint
on a highway light. Reinhardt said she doesn't think $2,000 a year is worth shackling
businesses with this long-term highway pole design. She said as elected officials they are
to be good stewards but it's not always the cheapest option. Williamson said money is
spent that is consumable each year for boulevard beautification. He said offsetting the cost
• is the electrical savings and also mentions Xcel's current projected price increase of as
high as 11 %. He is concerned that electrical costs could continue to increase rapidly. He
wonders if the city might not even wish they had done all the street lights. He said the
difference to do decorative will be offset by energy savings increasingly over the coming
years. Hughes said a fairly consistent approach has been taken with the levy. He said it's
remained flat or very minimal. He said the little bit of savings realized through LED in
comparison to the entire budget will be consumed by increased gas prices and costs
increasing. He said the cost savings might afford to keep the levy at its current flat rate.
Hughes likes the idea of option number one being painted and this surprised him.
Williamson said he doesn't want to see a raw metal fixture. Sippel said in the beginning he
was for the decorative lights. He said this has been helpful. He thinks the decorative lights
are a great first impression but it fades fast. He said poles last but the bases don't last.
Hughes said from a CIP standpoint he is concerned about the upcoming issue with a public
works facility. He said he is in favor of perhaps leasing something first in order to get a feel
as to what is necessary and needed. Hughes said the savings from the street lights can be
put to good use elsewhere. Reinhardt said there is not one project for $2000 a year that
will have a bigger impact than decorative street lights. Reinhardt agrees that initially lights
will be noticed right away but will blend in after time. She said there is an ambiance
however created with the flowers and streetscape beautification. She said it's not only for
the commuters but for visitors who will be seeing it for the first time. Bren is wondering why
the comprehensive plan wasn't brought forward sooner as it looks as though this is what is
• required. She said a tone for the city is being set and wonders why option one was even
included after looking at the comprehensive plan. Reinhardt said her initial choice was
much more decorative. Sippel said he agrees that other cities are choosing to go with
decorative lighting but, at the same time, he couldn't tell which cities the examples were
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
shown which lends to his belief that it fades from memory, if even noticed. Sippel said he is
• concerned about the huge potential for hidden costs. He said if he could be guaranteed
that only 14 bases and no more wiring was required, he would be okay with this. Hughes
said the height Is going to be reduced by ten feet and as the trees get bigger, the
decorative lighting will be covered by the tree canopy. Tolsma said a lot of the ash trees
will have to be replaced. He said they are being treated but this is only buying some time
due to Emerald Ash Borer. Tolsma said immature trees will have to be replaced so there
will be many years of low tree canopies.
Reinhardt said she feels so strongly about this decorative lighting that she would be willing
to reduce her mayor's pay increase. Reinhardt asked about staff's feelings. Tolsma said
the staff believes in the council making good investment decisions and knows they will
consider all factors. Paul Pearson speaks about the Maple Grove area and the efforts put
towards streetscape design and how it does have a big impact. He said Otsego has done
the same thing and it lends an overall feel to a community. Lewin said she believes
residents pay a lot of money in taxes to live here and sometimes it's nice to see a visually
pleasing investment versus everything going towards roads and infrastructure. Williamsor
said if there is an error to be made he prefers making the streetscape more pleasing than
the other way.
Sippel said he looks at the detail and the city's contribution for Thor Thompson park was
about $56K. He said to him there was obvious, greater benefit. He said on the flip side, he
agrees it's hypocritical to hold the developers to a different standard and then not live by
the same rules. Williamson initially wanted the bare bones minimum; something safe and
• efficient was what he was looking for. As time has gone on he has opened his mind to
some different options. Williamson said with Thor Thompson a big part of it was grant
money received. He thinks grant money should be pursued in the future for the other
streetlights. Sippel said others have spent their own money on improving the streetscape
and mentions Presbyterian Homes and the money they've invested in Shoreline Drive.
Williamson said there could be future development and investing in Spring Park and they
will look at these things. Reinhardt said she cannot offer a motion to rescind since she was
the nay voter. Williamson makes a motion to rescind the action by which the council
selected option one and instead select option three. Sippel asked about rescinding
one motion and then offering an alternative motion. Hughes said there is consistency on
control panels and banner poles. Williamson makes a motion to rescind previous
Resolution 13-11, the action selecting option one. Bren seconds. All votes ayes,
motion carries. Williamson makes the motion to select option three and Reinhardt
seconds. Williamson said he actually prefers option two but he thinks the attorney will ask
for either rebids or select a different vendor for option two and that means at a slightly
higher price. He said if it's rebid there are additional costs and time delay. Williamson said
he personally likes option two but makes the motion for option three. Beck said the best
way to go forward is with the motion Williamson made if there is interest in a decorative
street light. She said option two would require the next lowest bidder. Beck said this has
been discussed. She said the pole manufacturer has been consulted and if option three
was chosen, the decorative arm of option two could be a change order. She said at this
point if the council considers a decorative option two or three she suggests going with the
• motion on the floor and discuss the decorative pole or option one. Hughes questions if we
go with option three because of the bid and then want to make a change order would it be
easier to pick another arm — not option two — something similar but different enough. He
wonders about picking something that has a slight variation so they can't claim they went
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
n
back. Reinhardt asked Pearson to explain a material change. Pearson said the first
consideration is the material itself. He said materials are exactly the same between option, 2
. and 3. However, it's not just the material itself but is there a significant change in going
from option 3 to option 2. He said the cost difference between option 2 and 3 when looking
at Kilmer and Egan is the differential was about $1600. He said that's .4% of a change and
is insignificant. Hughes said there has been a dollar value put on the material. Sippel said
in financial accounting that term "material" is used a lot. He said does it significantly alter
the financial reporting and spread over 40 poles this is immaterial. Sippel prefers option 3
anyway because he thinks it's a cleaner look. Beck said with the competitive bidding
statute the question is would they, if they knew the change, would their bids have been
different. She said in this case they bid it correctly. If this went out for bid again, this would
probably not change their bid. She said the other piece is do you look like you're doing
something unfair and that's where the material standard comes in. Hughes said he
believes something other than two might be okay. Reinhardt said that might even be more
risky as it isn't something that was put out for bid in the first place. She said there is a
motion and a second to approve option three for the street light. She said she assumes
removing the banner poles and the control panels still stands. Beck said a new resolution
will be needed but the only change would be the street light option. The other items would
remain the same. Sippel said therefore it would be identical to 13-11 but instead use option
three. Beck said the cleaner option is to rescind the entire resolution and make a new
motion. Reinhardt calls for any further discussion. All in favor ayes, one nay, Sippel.
Passes four to one. Reinhardt calls another motion to re -affirm Resolution 13-13.
Williamson wants to be clear. What was just done was to pick option three under the
auspices of 13-11. Beck said 13-11 was rescinded. Hughes makes the motion to
approve Resolution 13-13 choosing option 3 for the light poles, deleting the banner
poles from the bidding and to replace all three control panels. Sippel seconds. All
votes ayes, motion carries unanimously. Hughes wonders about color. Sippel thinks
they should be the same color as the poles at the mist.
LMCD $75,000 Levy Discussion — Hughes said the LMCD has taken the position to go to
councils to get official reactions. Select a representing body in charge of chemical
treatments; $75,000 increase to the budget and $35K increase for harvesting. He said
there is some dissension regarding chemical versus harvesting. Some cities said their
increased levy is disproportionate. Reinhardt is concerned about paying for things that
don't even benefit the areas in Spring Park. He said the other part is who becomes the
manager of this. Sippel is more comfortable with the LMCD managing but if the LMA can
get better funding, he's for that. Williamson said he likes the idea of LMCD governing this or
maybe a partnership.
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 13, 2013 — Administration Committee — 11:00 AM
b. March 13, 2013 — Planning Commission — 7:00 PM
c. March 13, 2013 — LMCD — 7:00 PM
• d. March 18, 2013 — City Council — 7:30 PM
e. March 19, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
15. MISCELLANEOUS (Information Only)
a. Mound Fire Department Press Release
�16.ADJOURNMENT — Williamson makes a motion and Reinhardt seconds to adjourn at 9:21 p.m.
•
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
g�
SPRING PARK
On Lake 9Vinneton a
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MARCH 18, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from March 4, 2013
b. City Council Special Meeting Minutes from March 11, 2013
c. Accept Administration Committee Minutes from March 13, 2013
d. Accept Planning Commission Minutes from March 13, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Ordinance 13-01: Variance Criteria
b. Resolution 13-14: Reimbursing Resolution
011. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 19, 2013 — LMCC — 5:00 PM
b. March 25, 2013 — City Council Work Session — 7:00 PM
c. March 27, 2013 — Police Commission (Full) — 8:00 AM
d. March 27, 2013 — LMCD — 7:00 PM
e. April 1, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. MNSPECT Minute
b. February Fire Report
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
ING
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MARCH 18, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Acting Mayor Williamson called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Bren, Hughes, Williamson. Reinhardt excues.
3. INTRODUCTIONS — Williamson introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck.
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Hughes makes a motion and Sippel seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Sippel makes a motion and Hughes seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from March 4, 2013
b. City Council Special Meeting Minutes from March 11, 2013
c. Accept Administration Committee Minutes from March 13, 2013
d. Accept Planning Commission Minutes from March 13, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS — No one.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
• 10.ORDINANCES & RESOLUTIONS -
a. Ordinance 13-01: Variance Criteria — Beck said she provided a memo on this. She said
in 2011 the criteria for granting of variances was amended. She said undo hardship
was interpreted strictly and requiring property owners to show they could put their
property to no other reasonable use and it was decided it was too restrictive. They've
changed the language to practical difficulties. She said the Planning Commission
reviewed this ordinance and a public hearing was held. She said they recommended
approval. Sippel asked if part of this was already adopted. Beck said it was previously
discussed but it got dropped somewhere along the way. Hughes said he remembers
something about practical use. Williamson said he recalls advisories from the League
and as a practical matter the standard was applied. Beck said the city has been
complying but now it's bringing the code current. Hughes moves to accept Ordinance
13-01 and Sippel seconds. All votes ayes, motion carries.
b. Resolution 13-14: Reimbursing Resolution — Williamson said this is to consider alternate
forms of financing, specifically bonding for major projects. He said this was done about
two years ago when there were several projects. He said while it's not efficient to
finance multiple projects, they rolled projects together. Low interest rates were taken
advantage of. He said this takes the street light project and reserves the right to finance
in the future. He said there are reserve funds to pay for this project. Williamson said
this reservation is good for about three years but it's doubtful this will be stretched out
that long; it's an option. Sippel wonders about the time frame to act on this. He prefers
something more specific. Williamson thinks the three years comes from Ehlers.
• Williamson said the bonds would be tax free and its governed by IRS regulations.
Sippel moves adoption and Bren seconds. All votes ayes, motion carries.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
!...REPORTS OF OFFICERS & COMMITTEES -
a.
Mayor and Council — Williamson said there was a recent news item from another city
regarding a fire where the fire department showed up and the first hydrant failed. He
said another hydrant had to be used. He said his concern is regarding flushing of the
hydrants. He would like to pursue this and make sure the hydrants are being flushed
as he wants to avoid malfunctioning hydrants. Williamson would like to have a flushing
schedule in order to keep tabs on this. Williamson clarifies the news article was
referring to private hydrants and he wants to make sure private hydrants are inspected
too. Hughes would like something in the newsletter that hydrants are considered dry
hydrants. If someone backs into a hydrant, the city would rather be notified about this
rather than ignoring it.
Hughes — LMCD — said the last meeting spoke about $75K and $35K attached to the
AIS report. He said funding was dropped from the report. Twelve cities voted to drop
all of the funding and only two wanted it to remain. Williamson asked what is the next
step. Hughes said it can be brought up as a budget item.
b.
City Administrator — Nothing.
c.
City Engineer — Nothing.
d.
City Attorney — Nothing.
e.
Utility Superintendent — Nothing.
12. UPCOMING MEETINGS & TRAINING
a.
March 19, 2013 — LMCC — 5:00 PM
b.
March 25, 2013 — City Council Work Session — 7:00 PM — Williamson said color
selection will be discussed for light poles, Lord Fletcher's Oktoberfest event and the
Tour de Tonka event.
c.
March 27, 2013 — Police Commission (Full) — 8:00 AM
d.
March 27, 2013 — LMCD — 7:00 PM
e.
April 1, 2013 — City Council — 7:30 PM
013. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll — Nothing additional. Hughes moves and Bren seconds to pay the
•
bills. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. MNSPECT Minute
b. February Fire Report
16.ADJOURNMENT — Sippel makes a motion and Hughes seconds to adjourn at 7:55 p.m.
All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 9tinneton a
CITY OF SPRING PARK
WORK SESSION AGENDA
MARCH 25, 2013 — 7:00 PM
SPRING PARK CITY HALL
STREET LIGHT FINAL DESIGN SELECTION 7:00 — 8:00
a. The council needs to finalize the color, arm style, and attachment locations in order for
Millerbernd to begin construction on the street lights. Decisions should be made for the
following items:
i. Color — Most cities have chosen black.
ii. Arm Style — Bemidji (drawing 1) or Fairfax (drawing 2).
iii. Banner/Flag Holder/Holiday Decoration Height — Up to this point council and staff
have assumed a height of 15 feet to the lowest banner arm and flag holder (see
attached drawings).
iv. Banner/Flag Holder/Holiday Decoration Configuration — Should flag holder and
holiday decorations be on the street side with the banners on the back side or
vice versa? Most cities use the same configuration as the attached drawings
illustrate.
2. TOUR DE TONKA 8:00 — 8:10
a. Included is the permit application for the Tour de Tonka scheduled for August 3rd. The
• event is proposed to be very similar to last year, although both the 43 and 51 (new this
year) mile routes are coming through Spring Park on the trail as opposed to just the 43
mile route like last year. Tim Litfin from Minnetonka Community Education noted that he
did not expect the overall number of riders to increase substantially because they
anticipate the 51 mile route to consist of mostly riders that have been doing the 43 mile
route, but would like to accomplish a 50+ mile ride. Additionally, Tim will be at the April
15th council meeting to give a brief presentation and answer questions from the council.
3. LORD FLETCHER'S OCTOBERFEST 8:10 — 8:20
a. Lord Fletcher's is planning an Octoberfest event on Saturday, October 5th. They will be
having live music in a tent located in the parking lot directly west of the wharf. I spoke
with Peter from Lord Fletcher's this week and he explained that the tent will be
completely enclosed and the only way into the tent will be from the wharf, unless fire
code requires additionally entrance/exit points. The band will be located on the west end
of the tent facing east towards the building. Peter stated that they would be happy to
attend the next council meeting to answer any questions for the council.
4. NORTHERN AVENUE SPEED BUMP 8:20 — 8:30
a. The council will need to determine whether or not staff should install the speed bump
again on Northern Avenue.
5. INFORMATIONAL DOCUMENTS
• a. StarTribune Article
6. MISCELLANEOUS
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
On Lake Yinnetonka
•
E
CITY OF SPRING PARK
WORK SESSION MINUTES
MARCH 25, 2013 — 7:00 PM
SPRING PARK CITY HALL
STREET LIGHT FINAL DESIGN SELECTION 7:00 — 8:00
a. The council needs to finalize the color, arm style, and attachment locations in order for
Millerbernd to begin construction on the street lights. Decisions should be made for the
following items:
i. Color — Most cities have chosen black. — Reinhardt explained there is a need for
some decisions. Tolsma said there is a color chart and Strand was consulted
about the color black. Strand said black is the safe pick as it hides wear, it's an
easy color to match and it fades well. Gloss was discussed and he warns
against high gloss and prefers semi to flat gloss. Tolsma said the common
choice is black and there is a green color that is popular. Sippel thinks whatever
is in front of The Mist should be carried through. Williamson said black is neutral
enough and would match well with future changes.
ii. Arm Style — Bemidji (drawing 1) or Fairfax (drawing 2). Reinhardt said there are
two arm styles and arm style two was chosen. Arm style one is the general
preference but it's the question of whether changing the arm style is a material
change to the specifications of the project. She said there is a minor change to
the cost (.49,6) and it is not a material change. She said the slight risk is the
second bidder could claim they had the lower bid for that arm style. She said the
risk is low. Hughes wonders about a third arm style. Reinhardt said she is
comfortable with the risk. Sippel likes option two because it's a cleaner look and
it's already been voted on. Bren agrees with the original choice also. It's
decided to stay with the original option two.
iii. Banner/Flag Holder/Holiday Decoration Height — Up to this point council and staff
have assumed a height of 15 feet to the lowest banner arm and flag holder (see
attached drawings). The concern is that the flag doesn't hit the bottom of the
light pole. It is determined to use the same heights as the drawing.
iv. Banner/Flag Holder/Holiday Decoration Configuration — Should flag holder and
holiday decorations be on the street side with the banners on the back side or
vice versa? Most cities use the same configuration as the attached drawings
illustrate. Sippel thinks they should be displayed as drawn. Hughes wonders
about the placement of the flag and the banner. It is determined to use the same
configuration as drawn.
2. TOUR DE TONKA 8:00 — 8:10
a. Included is the permit application for the Tour de Tonka scheduled for August 3rd. The
event is proposed to be very similar to last year, although both the 43 and 51 (new this
year) mile routes are coming through Spring Park on the trail as opposed to just the 43
mile route like last year. Tim Litfin from Minnetonka Community Education noted that he
did not expect the overall number of riders to increase substantially because they
anticipate the 51 mile route to consist of mostly riders that have been doing the 43 mile
route, but would like to accomplish a 50+ mile ride. Additionally, Tim will be at the April
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
15th council meeting to give a brief presentation and answer questions from the council.
Reinhardt explained this group came through last year. Tolsma said the only difference
is there will be two groups coming through. The increase in riders should only be about
10-15%. Reinhardt said this year's application states 900 riders and she feels that is
significantly higher than last year's estimate. Williamson said this is the back end of the
route. He said they won't come through together and there will be a lapse between the
two of them. He wonders if the question is more about spreading of the group.
Reinhardt said they've got 9 am to 12 pm and she thinks that's a pretty wide window.
Reinhardt doesn't like this big increase. She said last year was better and they did
comply with the conditions but the weather was rainy and their turnout might have been
less due to this. Williamson said this event was really vetted last year and he was
comfortable with how it was conducted so he's comfortable with affirming this as long as
they fulfill the obligations. Bren said she has observed bike events to be very well
managed and a lot of staff for safety. Hughes asked about signage and Reinhardt said
it's been specified in the conditions. Beck wondered about specifying single file riders
on the trail only. Sippel adds except when passing. Race day contact numbers need to
be provided, such as race director. Tolsma confirmed they will be appearing at the
second meeting in April.
3. LORD FLETCHER'S OCTOBERFEST 8:10 — 8:20
a. Lord Fletcher's is planning an Octoberfest event on Saturday, October 5th. They will be
having live music in a tent located in the parking lot directly west of the wharf. I spoke
with Peter from Lord Fletcher's this week and he explained that the tent will be
completely enclosed and the only way into the tent will be from the wharf, unless fire
code requires additionally entrance/exit points. The band will be located on the west end
is
of the tent facing east towards the building. Peter stated that they would be happy to
attend the next council meeting to answer any questions for the council. Reinhardt said
the admin committee discussed this in brief. Tolsma said when speaking with Peter,
the tent will be completely enclosed and the entrance will be from the wharf area
through the restaurant. Williamson wonders about Mound Fire weighing in on this and
Tolsma said they have been consulted and are still waiting to hear back. Hughes
wondered about people wandering around the parking lots. Tolsma said no, the
entertainment will be inside of the tent and they will not be raising any flaps. The music
will be positioned towards the restaurant.
4. NORTHERN AVENUE SPEED BUMP 8:20 — 8:30
a. The council will need to determine whether or not staff should install the speed bump
again on Northern Avenue. Tolsma said it's that time of year again. Williamson said
he's had complaints from three different people. He said cars have to really slow down
to about 10 mph and he thinks it might be a violation of state statute. Reinhardt said the
reason it is there because of speeding traffic using Northern Avenue as a cut through.
Williamson doesn't like to impede traffic. The majority of the council says no to putting
the speed bumps in. Reinhardt asked if a council vote is necessary and Beck said staff
should be able to make the call.
5. INFORMATIONAL DOCUMENTS
a. StarTribune Article — Radon testing and mitigation procedures are discussed.
• 6. MISCELLANEOUS — Williamson wants to follow up about the fire hydrant concerns. Tolsma
said he spoke with Goman and there are a few private ones at Tonka Ventures building.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Goman said he keeps records of where and when he flushes. Williamson said he knows
several people saying it's not being done so he wants to see the records of the flushing.
• Williamson said they should be open and flushed every year. Williamson said it's particularly
important because of the dead-end lines in the city versus typical looping.
Tolsma said there is an arrangement with Orono for every -other -weekend to provide on call
services. Goman is on vacation so Orono is on call. Yesterday Rockvam noticed some
seepage at the southeast corner of his large building. The on -call Orono employee inspected
the leak and decided to wait until today as it wasn't leaking heavily. It was found that it wasn't
a water main break but a crack on the sewer force main.
Hughes said eight cities out of 14 must vote for bow fishing. He said it appears to be a close
vote. It would prohibit night fishing. Disposal of fish could become a city issue if fish are
dumped. Hughes said the AIS study has been accepted but the funding is coming back.
Paul Pearson presents a sketch of the flag connection and the pole. Williamson wonders about
starting to look at funds for light poles, depreciation and replenishing funds. He said the
council should start thinking about this.
Adjourn: 8:02 p.m.
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
r►
CITY OF SPRING PARK
CITY COUNCIL AGENDA
APRIL 1, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from March 18, 2013
b. City Council Work Session Meeting Minutes from March 25, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
a. Pam Myers — Westonka Historical Society
9. PETITIONS, REQUESTS & APPLICATIONS
a. Lord Fletcher's Octoberfest Application
b. Port of Call Application
10. ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. April 10, 2013 — Administration Committee — 11:00 AM
b. April 10, 2013 — Planning Commission — 7:00 PM
c. April 10, 2013 — LMCD — 7:00 PM
d. April 11, 2013 — Spring Park Police Commission — 10:00 AM
e. April 15, 2013 — City Council — 7:30 PM
f. April 16, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. City Clerk Continuing Education Certificates
b. Historical Property Value Comparison Sheet
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
6a
Mi
SPRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
APRIL 1, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Pam Myers, Tom Emer of Lord Fletchers.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Williamson seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from March 18, 2013
b. City Council Work Session Meeting Minutes from March 25, 2013
7. PUBLIC FORUM -None
8. PRESENTATIONS & GUEST SPEAKERS
a. Pam Myers — Westonka Historical Society — Myers said Westonka has a vague
• geographical boundary. She said the community museum includes Spring Park.
Before 1950 the Mound high school was consolidated. She said students came from as
far as Medina, St. Boni, Victoria and Stubbs Bay. Myers said they've been searching
for a space and they've looked at many places. She said the Mound City Hall is soon to
be available and they are looking forward to moving into the facility. Myers showed a
video of historical Spring Park. She said this will be a community history museum and
she wants the council to think about how this can be a museum for everyone. Myers
said she'll be back later in the year to speak about funding. Reinhardt thanks Myers for
their dedication and putting this together.
9. PETITIONS, REQUESTS & APPLICATIONS
a. Lord Fletcher's Oktoberfest Application — Tolsma said Lord Fletcher's is proposing an
Oktoberfest event and there is going to be a polka band in the early part and a more
traditional band later on. He said German food will be served. Tolsma said the tent will
be located at the west end of the parking lot and will hold about 400 people. Tolsma
said this was discussed and there were some questions on the letter received from
Mound Fire. Chief Pedersen commented that a tent inspection would need to be
conducted and he doesn't have any concerns beyond that. He also noted the entrance
to the tent will be through the wharf area. Williamson wondered if this was a weekend
event and Emer said no, they decided to just go with one day. Williamson moves
approval of the application and Hughes seconds. Sippel wondered about the one
entrance. Emer said on the west deck they are going to make the existing entrance
wider. Emer said they are selling tickets so there will be a cut-off after 400 tickets. All
votes ayes, motion carries.
b. Port of Call Application — Reinhardt explained this is a typical item at this time of year.
Tolsma said its very routine and this is all they've received so far. Sippel wondered
about the approval of this. Williamson said it's more about liquor sales and hours
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
of operation. Sippel makes a motion to approve and Bren seconds. All votes
ayes, motion carries.
• 10. ORDINANCES & RESOLUTIONS — None.
11. REPORTS OF OFFICERS & COMMITTEES
Mayor and Council — Reinhardt received a letter from the LMCC and they are looking to form a
joint powers committee. It's being established because of the franchise negotiation.
Williamson said joint powers can appoint a non -elected resident of the community. He said the
suggestion is the joint powers agreement should be revisited, cleaned up and updated. He
said amending requires unanimous acceptance by the member cities. So, instead of handling
this with the present commission of 34 members, or handled at the board level (might be too
restrictive), the impulse is to have one of the LMCC commissioners designated to be on a joint
powers review. Williamson said he would like to serve. Reinhardt makes a motion for
Williamson to serve on the joint powers committee and Sippel seconds. Reinhardt
thanks Williamson for his willingness to serve. All votes ayes, motion carries.
Reinhardt said she and Bren attended the recent police commission meeting with all contract
cities and she requests materials received be included the the next meeting. Reinhardt said
the good news was response times have been consistent since taking on the city of Mound
and they have not suffered. Tolsma said there is a printout in front of the council and it refers
to pending legislation that is working its way through the legislature and Chief Farniok will have
details if needed. Williamson wonders if there is a committee summary of the bill or a staff
summary. He said the League of Cities is a good reference and, if there's a different take, he
would think the League of Cities would have staff follow up. He said then they could determine
if the bill is really going anywhere.
Hughes asked about the follow up with pollution control regarding the recent utility break.
Tolsma said he did check and it's typical with what the Orono employee said. He said the size
is not considered significant and it will go away more than likely.
a. City Administrator — nothing.
b. City Engineer — nothing.
c. City Attorney — nothing.
d. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. April 10, 2013 — Administration Committee — 11:00 AM
b. April 10, 2013 — Planning Commission — 7:00 PM
c. April 10, 2013 — LMCD — 7:00 PM
d. April 11, 2013 — Spring Park Police Commission — 10:00 AM
e. April 15, 2013 — City Council — 7:30 PM
f. April 16, 2013 — LMCC — 5:00 PM
Reinhardt reminds the public of the Open Book meeting on April 17th from 6-7:30 p.m. She
said this is for residents to discuss their property valuation with the county assessor. It is
recommended they phone ahead if they plan on attending.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
Bills & Payroll — Sippel asks about the salt. He said he thought it was a temporary program
and it would be evaluated as to how well it worked compared to salt/sand. Reinhardt said that
• would be a good discussion to hear from Goman about. Sippel said he's conflicted. He
doesn't sweep his garage much but wonders about the amount of salt going into the lake.
Hughes agrees with Sippel. Reinhardt said because we purchase the salt independently,
there is a cost savings. Hughes wonders if there is a lot of salt left and Tolsma said the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
•
3
container will be removed in about two weeks. He said there will be a credit given on returned
salt. Williamson wonders what type of salt it is. He thinks a basic description of the strategy,
what chemicals are being used, how much and pretreatment measures should be presented.
Hughes would like to see what other cities are using. Bren makes a motion Sippel seconds
to approve the claims. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. City Clerk Continuing Education Certificates — Hughes suggests something in the
newsletter about this.
b. Historical Property Value Comparison Sheet — Reinhardt said SP growth in property
values in ten years has been 1.5%. She said there has been growth as high as 25%.
MADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn at 8:26
p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
APRIL 15, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from April 1, 2013
b. Accept Administration Committee Minutes from April 10, 2013
c. Accept Planning Commission Minutes from April 10, 2012
d. Garbage Hauler Licenses
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
a. Tim Litfin — Tour de Tonka
9. PETITIONS, REQUESTS & APPLICATIONS
a. Tour de Tonka Permit Application
10.ORDINANCES & RESOLUTIONS
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. 2012 Audit Report — Jim Eichten (See Provided Financial Statements &
Management Reports)
b.
City Administrator
c.
City Engineer
d.
City Attorney
e.
Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a.
April 16, 2013 — LMCC — 5:00 PM
b.
April 18, 2013 — Spring Park Police Commission — 10:00 AM
c.
April 22, 2013 — Work Session — 7:00 PM
d.
April 24, 2013 — LMCD — 7:00 PM
e.
May 6, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll
15. MISCELLANEOUS (Information Only)
a.
February Financial Report
b.
March Fire Department Report
c.
Music In The Park Update
d.
2012 Orono Police Department Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
I - corrected
SPRING PARK
On Lake 9tinneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
APRIL 15, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Auditor Jim Eichten, Tim Litfin of Cure de
Tonka
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson made a motion and Sippel seconded to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Sippel makes a motion and Bren seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from April 1, 2013
b. Accept Administration Committee Minutes from April 10, 2013
c. Accept Planning Commission Minutes from April 10, 2012
d. Garbage Hauler Licenses
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS
• 9. Tim Litfin — Tour de Tonka — Reinhardt explained Litfin has a brief presentation about the
upcoming Tour. Litfin said the event will happen Saturday, August 3`d. Litfin said the event
has continued to grow in participants and he said it is being promoted as Minnesota's Ride.
Litfin said he's pleased to have Spring Park be part of this event. Hughes asked about the
new 50 mile ride and, with approximately 900 riders, he wondered about the total number
coming through Spring Park. Litfin said some riders doing the 43 mile ride might bump up to
the 51 mile. He said he thinks the 43 mile will suffer. He said total number of riders could add
10-20%. Hughes said his only concern is the width of the riders because our trail is narrow.
He wondered at what point they might outgrow the trail. Litfin said it's followed quite closely
but because the riders spread out, they don't get the pack riders that pushes the limit of the
trail. Reinhardt said she feels the event was much better last year than the year previous to
that. She said last year the weather wasn't good so the regular trail users weren't out. Tolsma
said they've requested contact information for the day of the event and Litfin said it can be
provided. Litfin said it was a safe event last year. He said riders are commonly paired up on
the trail and they'll try to pass the message to ride single file when meeting others
10. PETITIONS, REQUESTS & APPLICATIONS
a. Tour de Tonka Permit Application - . Williamson makes a motion and Hughes seconds
to approve the Tour de Tonka bike event on August 3rd subject to the conditions
attached to the application. All votes ayes, motion carries.
11.ORDINANCES & RESOLUTIONS -
12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council •
2012 Audit Report — Jim Eichten (See Provided Financial Statements & Management
Reports) — Eichten said the council has received the financial report and the management
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2 - corrected
report and he'll go through the management report. He said the State requires this. He
said right now it's in draft form. Eichten said this report gets submitted to the State Auditor.
Eichten said an "Unqualified Opinion" was issued and it's considered a clean opinion. He
said inadequate separation of duties was found and this relates to the size of the city's
is office. He also said a new finding was found. He said account payable is a liability that the
city had at year end. He said this was a small amount but it raised the finding and the
response to the finding is to eliminate it in the future with a corrective action plan.
Eichten said there were two accounting standards required this year and it changed the
financial report. One was the city is no longer allowed to amortize costs or discounts on old
debt. The requirement is to expense it. Eichten said as a result they were wrote off.
Williamson asked about the amounts and Eichten said $27,714 was expensed out. Eichten
said the second part of the audit is how the city is doing financially. He said the
governmental funds exclude the water and sewer funds. He said for 2011 data, the funds
increased. He said this is managed by a fund balance policy. Eichten said on a per capita
basis property taxes is $571 per resident in 2012. He said the majority of revenues comes
from property taxes. He said in general the city has lower than average expenses. Eichten
said revenues were slightly higher last year. He said city's expenditures were below
budget so it reflects good fiscal management. The city's enterprise funds declined roughly
$51,000 but it's not a significant portion of those funds.
Williamson said a well project is required to be done about every ten years. He said
regarding the bond and the amortization, he wonders if this expense which is anticipated
every ten years can be amortized instead of expensed. Eichten said money can be set
aside for restricted capital to fund the item. Williamson said this ten year blip is an anomaly
• and he wonders if there are ways around this. Sippel asked about depreciation being
taken. Eichten said setting rates for city, some cities set rates to cover future capital items.
He said other cities will build their rates to not cover future capital rates and when they
come around they tend to issue debt. Sippel wonders if the city is charging enough to
cover costs plus depreciation. Eichten said the indicator is net income. Eichten said the
statement of activities includes all funds and accounts and at the end of 2012 the change in
equity is plus $125K. He said there's been a dramatic improvement.
Williamson said every audit there is always a comment about segregation of duties and he
wonders about why it's always mentioned. He wonders if there should be some recognition
in accounting standards so this deficiency isn't always noted every year. Eichten said it is
aoina to be addressed and is on an the GasB agenda.
Mayor Reinhardt said a thank you note was received from Wendy and Sharon for the
Clerk's Conference. Reinhardt said she met with the Historical Society and it was the first
conversation about cities' participating in assisting with funding this endeavor. She said the
total dollar amount from five cities is $16-18,000. She said she asked how the allocation
would take place and wondered if a ratio would be used like the Gillespie Center uses.
Williamson said there are other formulas for cooperative services. He said it's usually
population based or call for service based. Williamson suggests a consensus motion about
being open to Historical Society support and if there are votes to support. He said it should
also be in keeping with the fire department apportionment and ends up being about 11 % of
• their total budget. He said at minimum they should be willing to look at a level consummate
with that amount. Hughes wondered if other cities had any ideas. Reinhardt said everyone
was supportive but there was a city that balked at the population formula. Reinhardt is
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
3 - corrected
looking for a fair share based on some concrete formula. Reinhardt said Mound Mayor
asked about using a formula or does each city just want to do their own thing. She doesn't
know how complicated this will be. Williamson said he believes if they are putting together
• a budget they need to be able to have dependable fund sources. Williamson makes a
motion and Hughes seconds that the Spring Park City Council is interested in
participating in the Westonka Historical Society and funding to be determined on a
fair and proportional basis. Sippel suggests a percentage of the overall budget versus a
percentage of the revenues. Reinhardt said this is a good point because they are still doing
some fund raising of their own. All votes ayes, motion carries.
Hughes said regarding the LMCD bow fishing ordinance had the first official reading. He
said some tweaks were being made and a second reading will be coming up shortly
b.
City Administrator — Tolsma said advertising for summer parks maintenance has been
advertised and a couple of applications have already been dropped off. He said the first
preconstruction meeting for the street lights is coming up. He said there is a draft AIS
plan received from the Watershed District and there is a 60 day comment period.
Williamson asked about the pay range for the part-time parks person and Tolsma said
it's between $10-11/hour. Williamson wondered what was budgeted and paid out.
Williamson said he's concerned about the unemployment element and when the city
was required to pay out some monies. He said he wonders if this will be avoided in the
future. Reinhardt said the difference also is that the position is terminated at the end of
the season and not keeping the part-time person employed throughout the year.
Williamson said regarding the streetlights, the project has been authorized and
parameters were declared but he hasn't seen the contract. Williamson said in previous
contracts there was a failure to add the payment provisions for subcontractors and
•
clauses were inserted and he wonders if they were inserted in this contract. Tolsma
said the contract was presented to the council and it's available. He said what was
signed is a one page signature page. Williamson asked about load limits. He said they
usually come off around the middle of May. He said this year there is about three
weeks behind the average in terms of temperatures and he wonders if there is any
thought about extending the load limits. Tolsma said the city typically follows the state
guidelines on load restrictions.
c.
City Engineer -
d.
City Attorney -
e.
Utility Superintendent -
13. UPCOMING MEETINGS & TRAINING
a.
April 16, 2013 — LMCC — 5:00 PM
b.
April 18, 2013 — Spring Park Police Commission — 10:00 AM
c.
April 22, 2013 — Work Session — 7:00 PM
d.
April 24, 2013 — LMCD — 7:00 PM
e.
May 6, 2013 — City Council — 7:30 PM
14. UNFINISHED BUSINESS -
15. NEW
BUSINESS & COMMUNICATION
a. Bills & Payroll — Bren makes a motion to approve the claims. Sippel seconds. All
votes ayes.
16. MISCELLANEOUS (Information Only)
a. February Financial Report
• b. March Fire Department Report
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
4 - corrected
•
•
c. Music In The Park Update — Reinhardt said a grant was received so they might not be
looking for funding from the city.
d. 2012 Orono Police Department Report — Reinhardt said the response times for priority
one calls for Spring Park has gone down and it was a dramatic decrease. Williamson
asked about claims for payment and booking charges. He wondered if this was asked
about at the police commission meeting and Reinhardt said she will bring this up at the
next police commission meeting. Tolsma said the open book meeting is this
Wednesday the 17th at city hall from 6-7:30 p.m.
17.ADJOURNMENT — Bren makes a motion and Sippel seconds to adjourn at 9:07 p.m. All
votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
WORK SESSION AGENDA
APRIL 22, 2013 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake .Minnetonka
1. PUBLIC WORKS DISCUSSION 7:00 — 8:00
a. Included is a staff memo for review. If the council desires, a short tour of the basement
could also be done either prior to, or following the discussion.
2. HYDRANT FLUSHING 8:00 — 8:15
a. Included is a map used by Public Works Superintended DJ Goman to determine the
hydrants that are serviced annually and by which method. DJ will be in attendance to
discuss the current maintenance approach with the hydrants and to answer any
questions. The council should also use this discussion to determine if they would like to
develop any new maintenance policies or staff reporting requirements, such as an
annual report to the council or an article in the newsletter.
3. ROAD SALT DISCUSSION 8:15 — 8:30
a. DJ will brief the council on the history of the city's approach to salting and/or sanding
the city streets and will also update the council on the specific treatment chemical
• currently in use by the city.
4. INTERNET CONNECTIVITY & IPAD DISCUSSION 8:30 — 8:45
a. Included is a copy of the minutes from the most recent administration committee
meeting (see item 3) where the members discussed the benefits and concerns about
the use of iPads. The committee agreed at that time to bring the issue to the entire
council for further discussion.
1�1
5. INFORMATIONAL DOCUMENTS
6. MISCELLANEOUS
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
WORK SESSION MINUTES
APRIL 22, 2013 — 7:00 PM
SPRING PARK CITY HALL
On Lake Minnetonka
Attendance: Reinhardt, Williamson, Hughes, Bren, Sippel, Goman, Beck, Qualle, Tolsma and Lewin
PUBLIC WORKS DISCUSSION 7:00 — 8:00
a. Included is a staff memo for review. If the council desires, a short tour of the basement
could also be done either prior to, or following the discussion. Reinhardt said the memo
outlines options. Hughes wants to add an option. He asked about the diesel tractor and
wonders if it could be converted to propane. Goman said it would be too costly based on the
size and it would be in excess of $5, 000. Hughes said he called someone and they said it
would be more like $1,000. Tolsma said this has been an ongoing issue due to a public works
facility under office space. Tolsma said Goman has necessary operations he performs in the
lower garage. Tolsma goes through the suggested options.
Goman said the basement has a suspended ceiling and there have been upgrades performed.
He said a sheetrock ceiling was suggested but it has pros and cons as do all the options.
Hughes asked about spray foam. Tolsma said options 2,3 and 4 are off -site options.
• Reinhardt suggested discussing each option. Hughes said he wants to eliminate option 3.
Reinhardt agreed and stated the historic nature of the building would prohibit moving city hall
to another location. Hughes agrees stating this is city hall. Goman said the building is not
historic — not officially historic in nature. Williamson said this is as close to a historical
embodiment the city has but he doesn't think any option should be scratched right now. He
said the bottom line should be considered. Reinhardt said it's either lease, build or fix and the
initial outlay would be spent no matter what. Williamson doesn't think that equates. He
wonders about purchasing the Norling property and leasing it back to Norling - for example.
Goman said he and Tolsma recently met with Norling. He said Norling is interested in selling
in the near future.
Sippel said he believes vehicles parked below will be a conflict. He wonders about a hybrid
and have a workshop but to get the vehicles out of here. He also thinks a shed by the tennis
courts might make sense, especially if it wasn't heated and it was just a garage. Reinhardt
likes the idea of purchasing the adjacent property because it would get rid of two blighted
properties on Pattees Lane. Goman said discussion has been had about using the basement
as cold storage for Christmas decorations, flags, parts, etc but moving the workshop off site.
Qualle said one furnace services two areas. He said the basement is being pressurized and
the fumes are being pushed up. Reinhardt remembers when the HVAC was redone and it was
a lot of money. She wonders if this wasn't done properly at that time.
Basement Tour. Qualle pointed out where the garage door opener track was lowered and the
sheet rock enclosed it. Reinhardt said she was surprised at the storage room and the high
• ceilings and amount of space. Reinhardt asked how much the tractor was worth. Goman said
it cost around $25K and if they trade the tractor in they should come out ahead after buying a
new mower and trailer. Sippel asked where the compressor was and Goman said it was in the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
0
back storage room because of the noise. Goman said the back storage room has seepage
and mold on the wall. Williamson thinks this could be sealed - regardless. Back in the garage
• Goman explained the green generator iss owned by the city and serves lift stations 4 and 5.
He said the yellow generator is Orono's. Goman said it's in exchange for the Toolcat used for
Beinek's snow plowing. Reinhardt said she didn't believe that storing Beinek's snowplowing
equipment was part of the contract.
Reinhardt asked the council for their thoughts after seeing the downstairs. Williamson said
he's impressed with the organization and the space. Beck said something to keep in mind is
that staff made this complaint last fall and the long term options are going to take time so there
are interim measures that need to be considered. Goman said he has to juggle his jobs so the
effect of his work is kept to a minimum. Bren always looks to doing things right the first time.
She is in favor of purchasing the property next door. Reinhardt said after seeing the space
downstairs she's leaning towards a retrofit. Hughes agrees with Bren but he thinks
considering the money spent downstairs he'd rather rent or lease a facility for the time being
and take time to really think and design this. Williamson thinks the move process will be costly
and a one year lease is typically expensive. He said in investing in leased space it should be
3-5 years minimum with a cancellation clause.
Goman said Orono is not interested in a long-term commitment but they would allow a short-
term option. He said it would give some time for evaluation and to do what is best. Goman
said the Hennepin County substation is due for an upgrade in 2015. They're not looking at
expanding the building but it's not out of the question. He said Mound and Spring Park have
approached HC about a shared facility. Reinhardt thinks fine tuning the improvements to the
garage should be considered for costs including mold mitigation, the garage door, etc. Goman
• said he can't guarantee there won't be issues and he wonders if this is a band aid. Hughes
thinks other numbers to consider are costs to acquire property. Williamson said now is the
time to buy property. He believes property values have bottomed and are heading upwards. It
is suggested staff talk to a realtor about the Bremer property. Sippel thinks the city already
has city owned property and he thinks acquiring property doesn't make sense. Beck agrees
with Sippel.
2. HYDRANT FLUSHING 8:00 — 8:15
Included is a map used by Public Works Superintended DJ Goman to determine the hydrants
that are serviced annually and by which method. DJ will be in attendance to discuss the
current maintenance approach with the hydrants and to answer any questions. The council
should also use this discussion to determine if they would like to develop any new
maintenance policies or staff reporting requirements, such as an annual report to the council or
an article in the newsletter. Goman said there is a map in front of the council. Goman said
some of the hydrants need to be pumped and there are others that need to be flushed and
pumped. He said they only flush once a year because of the filter plant and a process called
poly pigging. They are foam bullets that go through and scour off the rust. Williamson said he
thinks the hydrant in front of his house hasn't been flushed in a while. He also noticed in the
paper other cities are flushing hydrants routinely. Williamson asked if a wrench was put to
each hydrant every year to make sure it's operational and Goman said yes. He said every
hydrant gets pressurized. They tighten the caps, turn the hydrant on and it's pressurized. This
process checks for leaks and for water present. Hughes thinks a spreadsheet showing the
hydrants that have been wrenched could be added very easily. Reinhardt said just another
column could keep track of that. Williamson asked about private hydrants. Goman said they
are maintained privately. He said the fire Marshall inspects those hydrants.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
3. ROAD SALT DISCUSSION 8:15 — 8:30
4. DJ will brief the council on the history of the city's approach to salting and/or sanding the city
streets and will also update the council on the specific treatment chemical currently in use by
the city. Goman said sodium chloride is being used. He said it's been used for four years.
Prior to this time a salt/sand mixture was used. Ninety/10 sand to salt mixture has been used.
Goman said the salt is more expensive. He said salt/sand combo puts too much sand into the
lake. Too much salt kills vegetation. He said in the end, the runoff is diluted. Sippel asked
about a delta cost and Goman said it's a fixed cost. Williamson asked about what is being
picked up in the street sweepings and Goman said it's been reduced by one third. Goman
said most of the surrounding communities use straight salt; a few are still using a salt/sand
blend. Goman said .754" is the call out —predicted or happening. Reinhardt asked about the
recent snowfall. Goman said with last week's snowfall, the sidewalks were not able to be
cleared. It was decided to clear the sidewalks and haul out during the night. The operation
started around 10 p.m. starting in Mound. A noise complaint was received and a road debris
hazard complaint was received. There was a concern about the road being blocked so
Hennepin County was called. The operation was shut down by HC. Goman was notified by
Bienek. Goman called for a meeting on Monday morning to figure out what happened. He
said there was some finger pointing. Some concerns were brought up about safety concerns.
Goman said haul outs are rare at night.
Due to the lateness of the meeting, Reinhardt suggested they lay over the remaining items to a
meeting at a later date.
5. INTERNET CONNECTIVITY & IPAD DISCUSSION 8:30 — 8:45
a. Included is a copy of the minutes from the most recent administration committee
is meeting (see item 3) where the members discussed the benefits and concerns about
the use of iPads. The committee agreed at that time to bring the issue to the entire
council for further discussion.
6. INFORMATIONAL DOCUMENTS
7. MISCELLANEOUS — Reinhardt said she forwarded an e-mail that she sent to Blaze at The
Laker. She said he had some valid points stating he didn't know there was a special meeting.
Reinhardt said she anticipates a follow up article will be written. Williamson said this seems to
be a common thread and they are relying upon insufficient sources. Reinhardt said she's
posted on the Facebook page that this was reported wrongly. Williamson said he read some
other articles and St. Boni and Long Lake had to get new assessors because the numbers
were off.
Adjourned 9:45 p.m.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
14,..
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MAY 6, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from April 15, 2013
b. City Council Work Session Minutes from April 22, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. LMCD Draft 2014 Budget
b. City Administrator
c. City Engineer
• d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. May 8, 2013 — Administration Committee — 11:00 AM
b. May 8, 2013 — LMCD — 7:00 PM
c. May 8, 2013 — Planning Commission — 7:00 PM
d. May 16, 2013 — Dakota Trail Meeting (Mound City Hall) — 1:00 PM
e. May 20, 2013 — City Council — 7:30 PM
f. May 21, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. March Financial Report
b. April Fire Department Report
c. MCWD Aquatic Invasive Species Management Plan Update
d. TMDL Draft Policy
16.ADJOURNMENT
C]
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MAY 6, 2013 — 7:30 PM
SPRING PARK CITY HALL
On Lake Yinne
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL —Williamson, Bren, Hughes, Reinhardt, Sippel.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA - Williamson has specific changes to the April 15th minutes and
has previously discussed those changes with Lewin. Hughes makes a motion and Bren
seconds to approve the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from April 15, 2013
b. City Council Work Session Minutes from April 22, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS - None
9. PETITIONS, REQUESTS & APPLICATIONS - None
10.ORDINANCES & RESOLUTIONS
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. LMCD Draft 2014 Budget — Hughes referred to 2014 budget detail under draft option 1.
He said under 2013 AIS prevention and management there is a $30,000 budget item and
this does not include harvesting. He said the prevention is the inspection program. He
thinks $12-14,000 was approved for level one. He said this is levy money. He said they
will be voting soon about how to spend that. He said there is concern about spending tax
payer money on chemical treatment. Hughes wants to know how the council feels about
using tax payer monies. Williamson asked if any of these dollars are leveraged with any
other government agency. Hughes said money can be lost because level two inspection is
not opted for this year. Hughes is against it himself. Reinhardt said it's a fair concern. She
said if it wasn't budgeted this year she's not in favor of a whole bay treatment. Sippel
asked about inspections and wonders where the line is drawn. He asked if there is
doubling up and Hughes said no. He said there are certain bays the LMCD is responsible
for and the DNR is responsible for others. Sippel said tax dollars are going to inspections
and harvesting but he thinks chemical treatments are more effective. He would be
supportive of the chemical treatments. Reinhardt is concerned about who pays and what is
fair. Hughes goes to the 2014 budget. He said there are two options one for $30K for
unspecified AIS and option two is the 30K would drop to 20K but add $55K for whole bay,
large scale herbicide treatment. Hughes said this is mentioned to start thinking about it.
Williamson said harvesters need to be purchased. He said it's not good to change course
in the middle and the budget plan needs to stay focused. Hughes said grant money and
• donated money can go towards whole bay treatment. Reinhardt said if there is extra
money for AIS prevention and management she would be cautious for whole bay
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
1A
treatment. Williamson said he wants to hear from Nybeck from the LMCD. Hughes said he
thinks a decision is coming soon. Sippel said for 2013 he thinks do it right or don't bother.
He said they're talking pennies. Bren agrees with Sippel. Sippel said the one thing he
would like to know from Nybeck is what is the plan for additional spending. He doesn't
• want to write a blank check. What's the plan, what's the cutoff, will they be able to continue
the treatment program and is it an expansion or maintaining what they're doing.
b. City Administrator -
-Tolsma has an update for street lights. He said the first pre -construction meeting is
scheduled in the next couple of weeks and the timeline and proposed process will be
discussed. He said he'll bring that to the council after the meeting.
-Tolsma said the new bow fishing ordinance has been adopted by the LMCD and Tolsma
set out a comparison.
- Tolsma said there is a LED light demonstration set up outside and if it's dark when the
meeting is over council members can look at it.
-Williamson noticed a new patch put on Sunset Drive due to the force main break this past
winter. Tolsma said they hope this is a final patch. He said previous attempts have not
worked due to the wet soil located beneath so this time they dug it out and replaced with
dry soil. Hughes asked about the longevity of this new patch. Williamson asked about
other areas in the city that are in need of repair. Tolsma said nothing to the extent that this
repair was. Tolsma said there are a few potholes that need repair. Hughes asked about
CR 15 and a contractor digging up the road by Pres Homes. Tolsma said he could ask
Goman for more information on that.
b. City Engineer
c. City Attorney
d. Utility Superintendent — Tolsma said there are interviews scheduled for tomorrow.
• Williamson wants this defined as a temporary/seasonal job so there is no confusion on
collecting unemployment benefits. Tolsma said there are some stopgap measures
being put in place to prevent that from happening.
12. UPCOMING MEETINGS & TRAINING
a. May 8, 2013 — Administration Committee — 11:00 AM
b. May 8, 2013 — LMCD — 7.00 PM
c. May 8, 2013 — Planning Commission — 7.00 PM
d. May 16, 2013 — Dakota Trail Meeting (Mound City Hall) — 1:00 PM
e. May 20, 2013 — City Council — 7:30 PM
f. May 21, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson makes a motion and Bren seconds to pay the bills.
Williamson said it's under $29K for one month when it's typically more like 80K and it
makes it pleasant to make the motion. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. March Financial Report — Reinhardt said she noticed the balance in the money market
is getting up there and she knows it's being set aside for the street lights and she thinks
this should be watched once pricing starts to come in. Tolsma said he hopes Bruce
Kimmel will be at the work session and discuss financing options for the street light
project. Williamson said when buying a CD for one year there is very little interest
earned. He said the money market gives flexibility to spend and he believes that's the
• way a lot of cities are going. Sippel asked if it's not been decided yet how to fund the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
streetlight project. Reinhardt confirmed. Williamson thinks strategy needs to be
discussed.
b. April Fire Department Report — Hughes asked about a specific address being in Spring
Park.
c. MCWD Aquatic Invasive Species Management Plan Update — Reinhardt said there is a
comment period. Tolsma said he's going to ask for a one page memo as to how it
affects Spring Park.
d. TMDL Draft Policy — Reinhardt said this is the total maximum daily load being done by
the MCWD. She said this is part of the MS4 plan. She said they're trying to come up
with a policy as to who gets the credit. She said if there was a joint project and there
was a reduction determined, Spring Park could get a percentage assigned credit.
Hughes said he thinks the street sweeping was the best he's seen. Sippel said for
future study session he thinks the bills should itemize out the detail of the conservation
rates and he thinks there should be a way to do that. He also thought the conservation
rates are no longer required. Reinhardt said that is correct. She said this can be
revisited. Sippel would like to see this. He wants to know if they can't itemize it out,
why?
16.ADJOURNMENT — Hughes makes a motion and Sippel seconds to adjourn the meeting
at 8:18 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Alin
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MAY 20, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from May 6, 2013
b. Administration Committee Minutes from May 8, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
a. Greg Nybeck — Lake Minnetonka Conservation District
b. Pam Myers — Westonka Historical Society
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. May 21, 2013 — LMCC — 5:00 PM
b. May 22, 2013 — Fire Commission — 11:00 AM
c. May 22, 2013 — LMCD — 7:00 PM
d. May 28, 2013 (Tuesday) — Work Session — 7:00 PM
e. June 3, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. 2013 YTD Building Permit Report
b. Three Rivers Park District Press Release
c. Westonka Historical Society Newsletter
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
corrected
SPRING PARK
On Lake 9linnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MAY 20, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Hughes, Reinhardt. Bren excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, LMCD Greg Nybeck, Pam Myers, Westonka Historical
Society.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Sippel seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Sippel make a motion and Hughes seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from May 6, 2013
b. Administration Committee Minutes from May 8, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS
• 9. Greg Nybeck — Lake Minnetonka Conservation District — Reinhardt introduces Nybeck to the
council. Nybeck said he is to give an overview of the 2014 budget. He said council member
Hughes has kept everyone current as he is a board member. Nybeck said there was a
planning session in April to look at the basis of the budget and it's been now circulated to the
cities. He said on June 6th city officials can provide feedback. Nybeck said the agency has a
mission plan with goals and objectives. He said it needs to be updated but the hot items are
management of invasive species and the second hot topic is prevention of AIS. He said
harvesting continues to be their primary source and then chemical bay application. He said
watercraft inspections are a part of the plan. Education and conformance is a goal. Nybeck
said milfoil and curly pond weed was a five year public/private project. He said it was a large-
scale treatment plan. A further comprehensive program needs to be developed before this
program is continued.
Nybeck discusses project costs and funding sources. Nybeck said regarding bow fishing an
ordinance was adopted to improve communication and enforcement. He said Water Patrol is
the enforcement agency. He said no night-time bow fishing is allowed. Reinhardt asked if all
cities have adopted the same ordinance. Nybeck said the original goal was uniformity.
Williamson said Water Patrol wants a clean ordinance that is not confusing. Reinhardt is
concerned about the city's conflicting ordinance with the LMCD and wonders if the city should
adopt the LMCD's ordinance. Williamson suggests taking a wait and see approach. Nybeck
suggests feedback go to Council member Hughes. Nybeck said a newsletter will be soon
forthcoming and the winter one will be out in the fall.
• Sippel asked about the comprehensive plan and wondered what the correlation was for AIS.
Williamson asked about a missing element in terms of Watershed District and animal invasive
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
corrected
species such as Zebra Mussels. He asked if there is targeting of vegetative issues. Nybeck
said the MCWD is doing a pilot program. Williamson is interested in who is going to take the
• lead on this. He wonders where the LMCD fits into the future vision as to who manages what
in regards to invasive species. Nybeck said the MCWD has a management and prevention
plan. He said the LMCD is focused on management. Biological control of invasive species is
discussed. Reinhardt asked about sustainability for whole bay treatment. She said it works for
a while but wonders if there is room in the levy for this. Nybeck said with decreasing tax
capacities, monies might have to be increased so he doesn't know about sustainability. They
are perhaps looking at other funding sources and joint power agreements. Williamson said he
wonders about thought being given to increasing levy limits for planning purposes.
b. Pam Myers — Westonka Historical Society — Tolsma said Myers is planning on attending
this evening. He suggests the rest of agenda be moved forward on. Reinhardt said there is a
request for some city contributions. She said Mound's contribution is in -kind as market rate
rent is being compared. Myers arrived. She said they are looking at funding for 2014 and a
letter and spreadsheet has been included in the packet. She is ready for questions. She said
they've moved and been unpacking boxes and moving furniture. She said they've been in the
Star and Tribune and they were on Channel 11 news. She said an open house is planned for
June 15 from 10-noon. She said there is one building among five towns. She said they are
open to projects and exploring topics. She said they are concerned about directional signage.
Williamson wondered how the lease amount was arrived at. Myers said they looked at the size
of towns in population and geography. Williamson meant the space. Myers said it includes
utilities, they are not paying for ground maintenance or cleaning. She said it's about $8.08 per
square foot and they are getting 1800 square feet. They are not sharing space except for
• council and conference room meetings. Williamson wonders if Mound is contributing anything
besides the space. Myers said the building is being overseen as a city building. She said the
term of the lease is one year and it's renewable. Williamson said he was thinking it should be
more like ten years. He said contractual obligations are important. Myers said they were
looking for a long-term lease and they were offered a one year lease.
Williamson is concerned that the city's contribution should be looked at as an investment. He
said the proportions don't seem to be consistent like the fire contract and the Gillespie Center.
Williamson said the motion passed needs to be proportionate and he doesn't think this looks
proportional. Hughes wondered about the insurance and wonders if an appraiser will
document values. Myers said because there hasn't been space to exhibit, the collection has
not been insured. She said the donator has the value documents that their appraiser came up
with for tax purposes. She said they've considered disaster insurance. She said there isn't
replacement value as most items are not replaceable. Hughes thinks that should be a
discussion item as items grow more valuable. Reinhardt asked what other cities' feedback has
been. Myers said she's presented to Minnetrista and they had similar questions. Reinhardt
wondered what the feeling was. She said she wouldn't be surprised if they all said it was too
much but she thinks it's being considered and being planned for in upcoming budgets.
Williamson said he would like to see a renewable lease with options, ten years, and he thinks
proportionality is important. He said Spring Park's budget can absorb a $3,000 expense but he
wants it to be fair and equitable. Reinhardt asked if this should be tied with other cities for
fairness purposes. Reinhardt is concerned about penalizing the Historical Center because
• cities can't come to an equitable decision. Sippel appreciates Williamson's concern but he
also thinks the one year lease might be okay too in case things change. Hughes likes the idea
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
corrected
of giving a commitment of support. Reinhardt said they will wait to hear back from other cities
and they will put this forth in the budget planning process.
• 10. PETITIONS, REQUESTS & APPLICATIONS - None.
11.ORDINANCES & RESOLUTIONS
12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council —
• Reinhardt said a complaint was received regarding trailers being parked at the Tonka
Ventures parking lot at Shoreline Drive and Sunset Drive. Reinhardt said someone is
going to probably attend the June council meeting to ask staff to look at the ordinance
closer. Williamson said he remembers this being a problem previously. He wonders if
a time limit should be explored for moving the trailers. Sippel said when the sign
ordinance was reviewed, that issue did come up and it wasn't addressed because it was
deemed difficult to regulate.
• Reinhardt reminds the council about the Mound Fire Department Fish Fry on June 1st
• She said she was contacted by a resident that lives near Presbyterian Homes and a
visiting dignitary will be visiting from Cameron and they are wondering about a
resolution/proclamation to honor his appearance.
• Williamson said the Legislature is including something from the League of Cities to
exempt local governments from sales tax for purchases. He said local governments
find it difficult to tax (property) and then turn it back over and it seems like a foolish
anomaly. He said should it pass the usual effective date is August 1st. He said his
thought is the streetlight project coming up could be $24-30,000 and he thinks some
discussion should be had with the contractor, not to slow down the project but to add a
punch list 45-60 days before they issue the invoice so that the invoice is dated August
2nd He thinks planning should be thought about if this passes tonight.
• Hughes said he'll be voting on the LMCD budget and wonders about feedback.
b. City Administrator — Tolsma said regarding the street light project is on hold
waiting on Miller Bernd to give final approval on shop drawings with minor modifications.
He said the precon meeting is on hold until the drawings are finished. Reinhardt said she
has expressed her concern that this is bogging down. Hughes said two of the lights
already removed in front of the Marina Shopping Center, the lights are physically in the
sidewalk and the bases were discussed being removed as an as -needed basis and he
thinks they need to be removed. Tolsma said the process for reviewing foundations has
been discussed with Barr Engineering acting as the third party reviewer on every
foundation and if there's a question, Barr Engineering, MFRA and city staff would make the
determination. Sippel asked if everything comes down first and then the foundations are
examined versus one -by -one. Tolsma said that's the process that will be discussed at the
upcoming meeting.
c. City Engineer
d. City Attorney
e. Utility Superintendent — Tolsma said the summer helper will be starting next Tuesday.
Williamson wondered if that should be approved by resolution. Reinhardt asked Tolsma
to check with Beck on this.
13. UPCOMING MEETINGS & TRAINING
a. May 21, 2013 — LMCC — 5:00 PM — Williamson corrects the time to 5:30.
b. May 22, 2013 —Fire Commission — 11:00 AM
• c. May 22, 2013 — LMCD — 7:00 PM
d. May 28, 2013 (Tuesday) — Work Session — 7:00 PM
e. June 3, 2013 — City Council — 7:30 PM
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
4
corrected
f. Reinhardt would like added the guided tour for the Westonka Historical Society at June
15, 9 a.m. Sippel wonders if this is for council persons and their families. Myers said
• yes, families are welcome.
14. UNFINISHED BUSINESS
15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Sippel asked about the $500 cost for the ad in the newspaper. He
thought it was a lot. He wonders in the future if this can be posted elsewhere for no
cost. Williamson asked about League of MN Cities Insurance Trust. He wonders if that
is for all the premiums for one year. Tolsma said workers' compensation is a separate
policy. Tolsma will double check if this is everything. Tolsma said it is an annual
payment. Williamson makes a motion and Hughes seconds to pay the bills. All
votes ayes, motion carries.
16. MISCELLANEOUS (Information Only)
a. 2013 YTD Building Permit Report
b. Three Rivers Park District Press Release
c. Westonka Historical Society Newsletter
•
Hughes mentioned flushing fire hydrant conversations in past meetings. He spoke with
Goman about maintaining those hydrants and that they are not actually flushed all the time.
Goman said he has a process where he charges a hydrant but doesn't flush them but he
also lubricates.
Williamson thanks Tolsma for the building permit update. Tolsma said there is a lot of
repair being done at Bayview Apartments.
17.ADJOURNMENT — Hughes makes a motion and Williamson seconds to adjourn at 9:07
p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 91l1innetonka
1. PUBLIC WORKS DISCUSSION 7:00 — 8:00
a. Included is a staff memo for review.
CITY OF SPRING PARK
WORK SESSION AGENDA
MAY 28, 2013 — 7:00 PM
SPRING PARK CITY HALL
2. INTERNET CONNECTIVITY & IPAD DISCUSSION 8:00 — 8:15
a. Included is a copy of the minutes from the April administration committee meeting (see
item 3) where the members discussed the benefits and concerns about the use of
iPads. The committee agreed at that time to bring the issue to the entire council for
further discussion.
3. CONSERVATION RATE BILLING SAMPLE 8:30 — 8:45
4. INFORMATIONAL DOCUMENTS
a. Mound Fire Department Press Release
b. Memo Regarding MNSPECT
• 5. MISCELLANEOUS
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
WORK SESSION MINUTES
MAY 28, 2013 — 7.00 PM
SPRING PARK CITY HALL
On Lake .Minnetonka
Attendance: Reinhardt, Hughes, Williamson, Bren, Sippel, Tolsma, Lewin, Pearson, Beck, Goman.
1. PUBLIC WORKS DISCUSSION 7:00 — 8:00
Included is a staff memo for review — Reinhardt said there is a memo with background info and
options. She said in evaluating the options, building goals need to be established. She said
there is still storage below city hall and the size of the new building needs to be adjusted
accordingly. Hughes asked about the area to the south of city hall as it was previously
discussed and he wonders why that isn't an option now. Goman said it can't be utilized
because of the 50' radius from the well head location. Reinhardt asked the council for their
thoughts on building usage and needs. Reinhardt wonders what is going to be performed.
Goman said two buildings, downstairs city hall would be cold storage and the other building for
everything else. Sippel thinks the other building should be for both storage and a workshop so
there is no conflict. Bren said she thinks a building should be constructed, she thinks public
works needs a workshop. She thinks it's important and she thinks Goman does a good job
• and he needs some central place for his job duties. She's undecided about where the building
is located. She is also uncertain about size of building. She said she did some checking on
the neighboring property owned by Bremer (4365 Warren Ave). She believes property price
cannot be based upon the amount of revenue generated. She wonders about an independent
appraiser to help establish a reasonable market price. Reinhardt said there is the eminent
domain process. Williamson said he is uncertain the more he studies this. He said he was
very interested in purchasing the Norling property and leasing it back to Norling. Williamson
said he thought it was good timing as Norling has indicated he is preparing to get out and
retire. Goman said Norling doesn't need the old carwash (4332 Shoreline Dr) facility to
conduct his business. He said Norling chooses to continue to use the old site for the oil
changes and dirty jobs. Hughes doesn't want to rush into anything. He likes the idea of
leasing Norling's property for a year with perhaps a future purchase. He said it buys some
time to evaluate the needs. Reinhardt said she wasn't in favor of leasing in the beginning but
she is now seeing the benefit of this. Reinhardt likes the idea of going slowly on this and she
would like to continue to pursue exploring the adjacent Bremer property. She feels the tennis
court location is not optimum. Goman said he goes back and forth too. He said the property
next door has elevation difficulties. Reinhardt believes an offer should be tested for both
properties. She likes the idea of purchasing the vacant lot (4373 Warren Ave) and it puts more
pressure on the Bremer property. She said the property could be rezoned to public. Hughes
thinks a rental ordinance might be enough incentive for the Bremer property to consider a sale.
Williamson said eminent domain involves a lot of processes. He said there will be costs
involved and it's usually better to negotiate. Beck said it depends upon the comprehensive
• plan and there can't be spot zoning. Williamson said there can be a plan amendment. Goman
asked if the council wants to eliminate any of the four options. Sippel is not in favor of
acquiring any properties. He feels there is adequate property available without buying.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
Reinhardt said she thinks the tennis court property is under utilized but she wouldn't want to
live on a street that has public works. Hughes said the health issue in the lower level needs to
• be dealt with. Reinhardt doesn't believe the city is looking at future expansion of duties.
Goman said it would be nice to have flexibility to evaluate the use and needs of the public
works shop. Goman said from an ease of access, the property adjacent is the best. Goman is
not in favor of using Wilkes Park. He said it's too residential. Sippel said he's not totally
against acquiring property he just doesn't want to pay inflated prices for it. He also thinks
property needs to be square versus long and narrow. Sippel said he thinks the pursuit of
Norling's property is the best way to go and then spend time to evaluate the needs. Beck said
no offers should be made for purchasing property until an independent appraisal is done. She
said a real estate agent could be consulted to get an idea of pricing based on comparable
sales.
Reinhardt suggests pursuing a lease with Norling and having Beck investigate negotiating
options for the adjacent property. Reinhardt said what she is hearing is to pursue a lease with
Norling and the other properties aren't discarded. She said the second component is to figure
out a process about establishing market values for negotiation. She said the old SA site (3701
Sunset Dr) could also be reconsidered as a potential site. Goman said that would be his first
choice. He said the shell of the building is in good shape. He said the roof is intact but they
haven't been inside. He recommends a site visit and getting inside the building and get
assessments from building and mechanical contractors. Reinhardt suggests a third staff
directive to attempt access to the SA property and have contractors' evaluations. Beck thinks
pursuing the Norling lease is the obvious first step.
a 2. INTERNET CONNECTIVITY & IPAD DISCUSSION 8:00 — 8:15
Included is a copy of the minutes from the April administration committee meeting (see item 3)
where the members discussed the benefits and concerns about the use of iPads. The
committee agreed at that time to bring the issue to the entire council for further discussion. —
Reinhardt said the April Admin committee meeting was discussing the IPad usage and
whether the council is interested in pursuing paperless. Reinhardt said in the beginning two
council members didn't have internet access but it has been fixed since then. She said the
monthly charges for the data being used is high because it's currently a high-priced plan.
Hughes likes having his laptop with him and likes reduction of paper. Reinhardt said she's
happy Williamson has e-mail and thinks it's very important. Sippel said it would cheaper to buy
internet at home and use Wi-Fi. Tolsma said there is such a thing that an internet service
could be offered but it could be waived. Reinhardt wondered if the city could come up with a
city policy to provide for internet service for its council members. She would be okay with
coming up with a policy perhaps based upon income levels. Williamson said either that or a
blanket stipend. Beck said staff time for preparation of the packet and paper costs could be
factored. Reinhardt asked for staff directive and said she would be in favor of exploring
internet access to council members who meet affordability measures. Beck said she'll do
some research on this.
3. CONSERVATION RATE BILLING SAMPLE 8:30 — 8:45 —Reinhardt explained there was a
blurb added to the bottom of the utility bill explaining the tiered conservation rates. Sippel said
it's good but he would rather see each line item itemized out. He also said these are just water
• rates and over half the bill is sewer rates so he would like to see detail for sewer. Sippel said
the minimum charge per quarter could be rephrased as base fee or per meter or per unit.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Sippel thinks if the water rates are being calculated out per the tiers, it should be able to be
printed that way.
4. INFORMATIONAL DOCUMENTS
a. Mound Fire Department Press Release — Recent activity.
b. Memo Regarding MNSPECT —Reinhardt said there was some nice feedback about
Mnspect's building services.
5. MISCELLANEOUS — Goman said the recent water tower work is related to antennae
contracts. He said Sprint is doing an upgrade going from 3G to 4G service. Goman said this
was supposed to be a two day project and they are now on week three. Williamson asked if
they are replacing or adding. Goman said they're adding three new antennae and will be
removing six. Williamson is concerned about the structure integrity. Goman said this project
started a year ago. He said KLM engineering has been hired to do the inspections and it is
billed back to Sprint. He said there have been weather delays.
Goman said he was on call this weekend and there was a failure of well number three. He
said it was the variable frequency drive on wells one and two. He said the electrician was in
on Sunday morning. He said the parts cost is in excess of $6, 000. They are out of warranty
and there were no weather related problems. Goman said on the banners and Christmas
decorations a complete count was taken for what is needed for every pole. Originally it was at
17 and they are now up to 23. They previously didn't factor in the poles that were taken down
and three additional poles in front of the Mist. Goman said the CR 15 corridor has a light on
every pole now. He said it brought the unit cost price down. Williamson said since this is
related to new light poles, the cost should be added to the new light poles so they are
spreading the costs.
Hughes said on 1 phones and Androids Hennepin County can send a text message or e-mail to
your phone. Regarding the potential dynamic sign co -owned with Hennepin County Water
Patrol, Williamson thinks prices, dimensions, features, location and operating costs should be
sought. Goman said he has a preliminary design but dimensions need to be worked out. He
said there is grant funding available and he was maybe going to be able to talk with Eric
Waage. The grant funding request is due the end of June. Sippel said it's important to
determine who owns the messaging. Hughes said that does come into play. Reinhardt said
the city would like to control the message and Hennepin County and Westonka Schools send
the city their requests.
Adjourn Meeting at: 9:05 p.m.
•
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
0
SPRING PARK
On Lake 911inneton a
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JUNE 3, 2013-7:30 PM
SPRING PARK CITY HALL
a. City Council Regular Meeting Minutes from May 20, 2013
b. Work Session Minutes from May 28, 2013
7. PUBLIC FORUM
a. Kathy Sallas — Trailer Use For Advertising
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
• C. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. June 6, 2013 — LMCD 2014 Budget Public Meeting — 11:00 AM
b. June 12, 2013 — Full Police Commission — 8:00 AM
c. June 12, 2013 — Administration Committee — 11:00 AM
d. June 12, 2013 — Planning Commission — 7:00 PM
e. June 12, 2013 — LMCD — 7:00 PM
f. June 13, 2013 — Spring Park Police Commission — 10:00 AM
g. June 15, 2013 — Westonka Historical Society Open House — 9:00 AM
h. June 17, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Metro Cities 2013 Legislative Session Summary
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DUNE 3, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake ibfinnetonG,a
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 pm.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt,
3. INTRODUCTIONS - Reinhardt introduced the council and staff to the viewing public. Attorney
Beck, Administrator Lewin Tolsma, Clerk Lewin
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA - Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA - Sippel makes a motion to adopt the consent agenda with
the changes and Bren seconds. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from May 20, 2013
Hughes had Clerk Lewin read aloud his corrections to these minutes.
b. Work Session Minutes from May 28, 2013
7. PUBLIC FORUM
a. Kathy Sallas — Trailer Use For Advertising
•Reinhardt said there was expectation of a resident to appear about advertising on trailers for
advertising purposes. Reinhardt said they will set this aside to see if the resident appears.
(Resident did not appear before the council): Reinhardt said the resident lives in Lakeview Lofts
and stated at one time there were three trailers parked in the lot. Reinhardt wonders if this is
something to go to the Planning Commission for discussion. Sippel said he would be in favor of
giving this to the PC for reconsideration because this was previously discussed a few years ago.
He said they found the biggest thing is enforceability. He said this is a local business but he's
more concerned about other businesses coming in and parking in that spot. Sippel said it would
have to be clear when there are legitimate construction trailers at job sites, they would not be
restricted. Hughes mentions the physical sign size and whether that meets the ordinance and he
wonders about outside sales and storage and perhaps this could be explored for this. Sippel said
he wouldn't limit it to just trailers; he would say any type of vehicles should apply. Williamson said
there is a difference between a motorized vehicle and a stationary trailer. He agrees that property
owners have rights but so does the city. Reinhardt said she directs staff to bring this to PC.
Sippel said The Mist and Lakeview Lofts is zoned commercial so this might be partially brought on
by the city.
8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS -None.
10.ORDINANCES & RESOLUTIONS - None.
11. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council — Reinhardt said former Councilmember Jackie Stone recently
passed away of lung cancer. Reinhardt said Stone applied for a council opening and
she put aside her health issues and served the city these last few years. Reinhardt said
internment will be in Wisconsin and there will be a celebration of life at a date to be
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
determined. Reinhardt expresses the city's and council's sympathy and condolences to
family and friends.
. b.
c.
City Administrator — Nothing.
City Engineer - Nothing.
d.
City Attorney - Nothing.
e.
Utility Superintendent — Reinhardt asked how the new part-time helper is working out
and Tolsma said he's doing well. He learns fast and is very conscientious about his
work.
12. UPCOMING MEETINGS & TRAINING
a.
June 6, 2013 — LMCD 2014 Budget Public Meeting — 11:00 AM
b.
June 12, 2013 — Full Police Commission — 8:00 AM
c.
June 12, 2013 — Administration Committee — 11:00 AM — Reinhardt said she might need
to change the time but she'll let Tolsma know.
d.
June 12, 2013 — Planning Commission — 7:00 PM
e.
June 12, 2013 — LMCD — 7:00 PM
f.
June 13, 2013 — Spring Park Police Commission — 10:00 AM — Reinhardt said that's the
day after the full police commission meeting so this one might be scratched.
g.
June 15, 2013 — Westonka Historical Society Open House — 9:00 AM
h.
June 17, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll — Hughes makes a motion and Sippel seconds to pay the bills. All
votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a.
Metro Cities 2013 Legislative Session Summary — Reinhardt said this is an outline of
•
important legislation that either passed or didn't pass.
b.
David Osmek, our state senator is here this evening and asks for a moment to speak to
the council. He said he was born and raised in Glencoe. He attended Morehead and St
Cloud State University. He said he lived in Spring Park for a while and moved to
Mound. He was a city council member in mound for 11 years. He serves on the Public
Safety and Transportation, Economic Development, and Environment and Energy
committees. He said he plans on attending a council meeting at least once a year and
he represents 33 cities. He also invites the council to contact him with any issues.
Reinhardt asked his impression of the session. Osmek said he didn't expect to spend
17 hours on one bill. He didn't expect some policy things that were coming up. He was
supportive of and did work with Senator Latz to get the BCA database back into their
budget. He said there are a lot of tax increases and he's not interested in raising taxes.
Hughes asked Osmek about the process with cleaning the lake of AIS. Osmek said that
is under the MCWD. He said they look at global graphing to figure out where things
happen. He said there are grants that could be provided to clean up the lakes and
runoff is an issue they are working on. Hughes asked about a new program to start in
2014 to make those who violated the milfoil laws take classes for education. Osmek
said he's not familiar with that. Williamson said he thought Osmek authored some
energy bills; one removed the target dates of wind power and wanting to repeal the
suspension of approval for nuclear reactors. He is wondering what the thinking was.
Osmek said he wasn't the author of the wind power. He said Xcel and energy
•
producers are making progress. He said it's now a reasonable goal. He's not a fan of
mandates because he feels the private sector will go in those directions. Osmek said
he supports removing the moratorium because future planning needs to happen. He
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
said they need base load when the wind doesn't blow and the sun doesn't shine. He
said in order to replace nuclear power plants the planning has to start now. He said a
• consideration is nuclear waste. Osmek said research into storage is necessary and
distribution generation. Williamson wants to urge Osmek to think about the nuclear
storage and until there's a place to put the waste, it's just generating more problems.
Sippel asked about the transportation committee. He wonders about the history on Hwy
394 and the two consolidated merges at Hwy 494 and Hwy 100 where they create
choke points. He asked if there's a political reason for this. Osmek said he's meeting
with Mndot and he will ask that question. Osmek said he's working with Mndot to
remove the car pool lane to open it up to more traffic.
•
Reinhardt thanked Osmek for his attendance at the meeting.
• Sippel said the sales tax did pass but doesn't take effect until January 1St and it
doesn't work for the city for the street lights project. Tolsma said the shop drawings
are now done and been finalized. He said a precon meeting should be happening
relatively soon. Reinhardt asked what is holding it up and Tolsma said there's
nothing that's really holding this up. She said hopefully they're making the lights
right now.
• Hughes asked about an update with city hall public works alternative site. Tolsma
said all of the nuisance -creating equipment was moved today. He said the terms of
the temporary site agreement will be worked out with Norling. Tolsma said there will
be a walk thru conducted because Norling still needs access to the space on
occasion.
• Williamson said he's noticed a number of flags on the light poles are wrapped and
tangled. He feels if the flags are up and going to remain up, someone with pole
should untangle those flags. Tolsma said with the streetlight project the new flag
poles will have anti -twirl bearings so they can twirl freely.
MADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn at 8:13
pm. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Ir
IF .,p
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JUNE 17, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from June 3, 2013
b. Administration Committee Minutes from June 12, 2013
c. Draft Planning Commission Minutes from June 12, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. Municipal Separate Storm Sewer System (MS4) Annual Public Hearing
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-15: Proclaiming June 20, 2013 Awing Day In The City Of Spring Park
11. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. June 18, 2013 — LMCC — 5:00 PM
b. June 19 — 21, 2013 — LMC Annual Conference (City Administrator Attending)
c. June 20, 2013 — Visit From HRM Fon Fozoh II — 11:15 AM
d. June 24, 2013 — Work Session — 7:00 PM
e. June 26, 2013 — LMCD — 7:00 PM
f. July 1, 2013 — City Council — 7:30 PM
g. July 4, 2013 — City Hall Closed
h. July 5, 2013 — City Hall Closed (Needs council approval, would not be a paid vacation)
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. April Financial Report
b. May Financial Report
c. Police Department Compliance Checks
d. Fire Department Press Release
• e. Fire Department May Activity Report
f. 2012 Metropolitan Council Population Estimate
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake W innetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JUNE 17, 2013 — 7.30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson and Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA - Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes wants to comment on the Planning Commission
minutes and to compliment them on crafting the alternate energy ordinance. He said Chair
Hoffman has an interest in this topic and the commission has done a good job researching
this. Sippel makes a motion and Bren seconds to adopt the consent agenda. All votes
ayes, motion carries.
a. City Council Regular Meeting Minutes from June 3, 2013
b. Administration Committee Minutes from June 12, 2013
07.
c. Draft Planning Commission Minutes from June 12, 2013
PUBLIC FORUM — None.
8. PRESENTATIONS & GUEST SPEAKERS - No one.
9. PETITIONS, REQUESTS & APPLICATIONS
Municipal Separate Storm Sewer System (MS4) Annual Public Hearing — Engineer Pearson
referred to a document from 2006. He said SWPPP and MS4 are acronyms developed for the
permit. He said this document was prepared from action under the Clean Water Act from
1972. He said the Phase 1 program was for a permitting process for discharge from industrial
sites. He said this did not apply to Spring Park but with Phase 2, in 1999 Spring Park was
required to develop a document to meet the requirement. Pearson said the permitting program
is administered by the MPCA. He said it is to maintain the integrity of Lake Minnetonka
through stormwater runoff and is coordinated regionally by the MWCD and the LMCD.
Pearson said a city must complete an annual report and hold an annual public hearing.
Williamson said since this is a public hearing he wondered if it was published and Tolsma
confirmed. Williamson said this was because sanitary and stormwater systems were at one
time combined and this created problems. Williamson said Spring Park has been proactive on
this. He said the city has put in rain gardens, retention areas, sediment basins and increased
street sweepings. Reinhardt said there is a total maximum daily load (TMDL) and allocations
of nutrient and phosphorous requirements. She wonders how this plan addresses when new
requirements are added. Pearson said this permit has been reconsidered and a new permit
will be issued in August and TMDL will be part of the new permitting process. Williamson said
there needs to be allocation between city and county efforts.
• Reinhardt opens the public hearing at 7:42 pm. No one here from the public. The council has
no further comments. The public hearing is closed at 7:43 pm.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
K
Reinhardt asked for council action and Tolsma said there isn't any action required. Pearson
stated the annual report will be out at the end of June and the new permit will be issued in
August. Pearson added regarding illicit discharges there were no illicit discharges in 2012,
which is good news for Spring Park.
10.ORDINANCES & RESOLUTIONS
11. Resolution 13-15: Proclaiming June 20, 2013 Awing Day In The City Of Spring Park —
Reinhardt said foreign dignitary fro Awing Cameroon will be in Spring Park this Thursday. She
said it is an honor to have them here and is hoping for the council to help recognize this event.
Williamson makes a motion and Hughes seconds to adopt Resolution 13-15. Hughes
asked if the local newspapers have been notified and Reinhardt said she has sent a note. All
votes ayes, motion carries. Hughes wondered if they should arrive early to go through
protocol. Reinhardt explained there is protocol to follow so it would be a good idea to arrive
early.
12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said Tolsma, Bren and she attended the Police Commission
meeting. She said they are starting their budget process. She said there is a 15.17% to
15.33% with no increase in budget. She said there is potential for an increase due to PERA
and union costs. She said liability insurance has increased and fuel increases. She said
***Left off here***potentially there could be a 1-3% increase. Hughes said the LMCD did pass
the 2014 budget and it was the number one proposal the money for the chemical bay
treatment, the less expensive option. Williamson said dealing with the cable commission he's
more aware of the poor condition of the pedestals in the public right-of-way. He said they
should be in reasonable condition. They get bumped in the winter months but right now there
is an inordinate number in bad shape in the city. He said the worst is the stretch in front of
Pres Homes. He asks that the city staff contact Mediacom and then Williamson as
• representative will back this request up. Hughes comments that it should be along the entire
corridor.
a. City Administrator -
b. City Engineer -
c. City Attorney -
d. Utility Superintendent
13. UPCOMING MEETINGS & TRAINING
a. June 18, 2013 — LMCC — 5:00 PM
b. June 19 — 21, 2013 — LMC Annual Conference (City Administrator Attending)
c. June 20, 2013 — Visit From HRM Fon Fozoh II — 11:15 AM
d. June 24, 2013 — Work Session — 7:00 PM
e. June 26, 2013 — LMCD — 7:00 PM (Hughes said this could be subject to cancellation.)
f. July 1, 2013 — City Council — 7:30 PM
g. July 4, 2013 — City Hall Closed
h. July 5, 2013 — City Hall Closed (Needs council approval, would not be a paid vacation).
Reinhardt said this was discussed at Admin Committee. Williamson wants to
emphasize there is no cost to the city nor any impact to the budget as this would be
considered employee vacation time. Bren makes the motion and Hughes seconds
to close city hall on July 5th. All votes ayes, motion carries.
14. UNFINISHED BUSINESS
15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Hughes/Sippel
• 16. MISCELLANEOUS (Information Only)
a. April Financial Report -
b. May Financial Report -
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
•
•
c. Police Department Compliance Checks — Reinhardt said liquor license compliance
checks have passed.
d. Fire Department Press Release -
e. Fire Department May Activity Report -
f. 2012 Metropolitan Council Population Estimate — 1673 is the 2012 estimate for the
population.
17.ADJOURNMENT — Sippel makes a motion and Hughes seconds to adjourn at 7:55. All
votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Yinneton a
•
•
CITY OF SPRING PARK
WORK SESSION AGENDA
JUNE24, 2013-7:00 PM
SPRING PARK CITY HALL
1. GIS PROGRAM DEMONTSRATION 7:00 — 8:00
a. Included for council review is a proposal from MFRA to provide geographic information
systems (GIS) services for the city. Paul Pearson from MFRA will be at the meeting to
discuss the proposal in detail. Additionally, one of MFRA's IT employees will be in
attendance to do a demonstration of the key features and applications that staff are
interested in implementing for the city.
2. INFORMATIONAL DOCUMENTS
a. Spring 2013, Fall 2012, & Spring 2012 Cleanup Details Showing Quantities
3. MISCELLANEOUS
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
WORK SESSION AGENDA
JUNE 24, 2013 — 7:00 PM
SPRING PARK CITY HALL
On .Cake Winnetonka
Attendance: Reinhardt, Williamson, Hughes, Bren, Sippel, Attorney Beck, Engineer Pearson and Kirk
Mohs, City Staff Tolsma, Lewin and Goman.
1. GIS PROGRAM DEMONTSRATION 7:00 — 8:00
a. Included for council review is a proposal from MFRA to provide geographic information
systems (GIS) services for the city. Paul Pearson from MFRA will be at the meeting to
discuss the proposal in detail. Additionally, one of MFRA's IT employees will be in
attendance to do a demonstration of the key features and applications that staff are
interested in implementing for the city.
Paul Pearson said at the May 8t council meeting it was decided a demonstration would be
worthwhile therefore a representative from MFRA is here to discuss. Kirk Mohs of MRFA said
it is attribute driven technology for information collection of infrastructure, fixed features and
other. Mohs said the city has already investigated some of the available software and decided
they liked a product called TerraGo. Sippel explained it's a series of overlays superimposed
over a base map. Reinhardt asked how much of Spring Park is already in digital form. Mohs
said the sanitary sewer and the water main is in a GIS format as well as water main services to
the properties and some storm sewer catch basins. Pearson said the focus is on sewer and
water. Mohs said TerraGo's prime objective is to improve the productivity of the worker who
relies upon the maps while capturing and sharing real-time intelligence. He said maps can be
marked up to personalize and they are very collaborative based. He said Adobe is used.
MFRA does not have the full version of TerraGo. Mohs said the objective is to do away with
paperwork. He said updates are date -stamped and indicate who the creator and user is.
Goman said it captures historical data. Reinhardt said she's not convinced this is the route to
go for the property files. Pearson said this eliminates rolls of plans being transported.
Pearson said $3,000 is the initial payment and $1,000 annual cost. Reinhardt asked about
other costs. Mohs said the software needed is a free Adobe toolbar. Hughes asked where the
data is stored and Mohs says it's stored in one PDF and it can be loaded on a thumb drive or
downloaded from MFRA. Williamson is concerned about backups of data and Goman
explained there are duplicates between the city and MFRA. Hughes asked if MFRA's server is
backed up and Mohs said it was. Williamson is also concerned that field updates are tracked
as they occur referencing the Spring Street changes that weren't documented and discovered
during the development of Lakeview Lofts.
Reinhardt would like to know a little more detail about interactive changes and how it's
managed so changes are not lost. Pearson said the annual maintenance cost is for updating
TerraGo's system. He said the actual data entry is additional costs depending on what's
added. Williamson said there is concern there will be additional costs and the unknown of
• those costs. Goman said it's already been budgeted and they are currently being paid out
now. Williamson asked who else has this in the lake area. Goman said many cities use a type
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
of system that is similar but even more expensive Cadillac versions. Williamson wants more
information about costs related to manage this plan.
* 2. INFORMATIONAL DOCUMENTS
a. Spring 2013, Fall 2012, & Spring 2012 Cleanup Details Showing Quantities
Reinhardt said this was presented to just stay updated on this. Sippel said he was surprised at
how low the fall pickup was.
3. MISCELLANEOUS —
Goman recapped this past weekend's events. He said power was lost and wires were down.
Streets were swept on Monday morning for the debris. Goman said a tree was removed on
Shoreline Drive that was split. He said there still is a list of work to be done on several of the
streets. Goman said there was a lift station that was out of power on Channel Rd. He said
there is some reserve service time available but as they were preparing to hook up the
generator, the power came back. Williamson wondered about responsiveness during a
weekend. Goman said it goes through HC dispatch and there is a priority list involving police,
fire and Orono public works established. Williamson asked who has the authority to hire the
contractors and Goman said himself and Orono public works if they are on call.
Adjourned 8:55 pm
• Dan Tolsma, Administrator
•
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JULY 1, 2013 — 7.30 PM
SPRING PARK CITY HALL
On .cake 9dinne
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from June 17, 2013
b. City Council Work Session Meeting Minutes from June 24, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10. ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. Sidewalk Repair Discussion
• c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. July 4, 2013 — City Hall Closed
b. July 5, 2013 — City Hall Closed
c. July 10, 2013 — Administration Meeting — 11:00 AM
d. July 10, 2013 — Planning Commission — 7:00 PM
e. July 10, 2013 — LMCD — 7:00 PM
f. July 11, 2013 — Joint Council / MN Department of Health Staff Work Session — 7:00 PM
g. July 15, 2013 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
•
a. Bills & Payroll
15. MISCELLANEOUS (Information Onl
a. Liquor Licenses
b. Cigarette License
c. 2014 LMCD Adopted Budget
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JULY 1, 2013 - 7:30 PM
SPRING PARK CITY HALL
On .cake -141inneton
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7.30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Sippel makes a motion and Hughes seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from June 17, 2013
b. City Council Work Session Meeting Minutes from June 24, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS None.
9. PETITIONS, REQUESTS & APPLICATIONS None.
10.ORDINANCES & RESOLUTIONS - None. Williamson wonders if liquor licenses are typically
• approved by the council. Lewin stated they are signed and approved by the State of
Minnesota but she will check what the council's past practice has been.
11. REPORTS OF OFFICERS & COMMITTEES
Mayor and Council —
• Reinhardt said she was approached by a Boy Scout wanting to do a project for Spring Park
for his Eagle Scout. She said she forwarded the request to staff. Reinhardt said the
project must produce public value. Hughes said he wondered if the Planning Commission
acting as the park board would be interested. Williamson recommends this be brought up
at their next meeting.
• Hughes said the LMCD almost issued a high water alert as the lake level is 930 plus and, if
it stays at 930 for eight consecutive days, they must issue a high water warning. He said
it's recently dropped to the 929.8 mark. He said it's still important for lake users to be
considerate.
a. City Administrator - Sidewalk Repair Discussion — Tolsma said Hughes raised the
concern about sidewalk repair in certain areas. Hughes wondered about a change
order to the streetlight project. Tolsma said this was discussed at the preconstruction
meeting and discussed with Granite Ledge and they would be willing to do it but pricing
is dependent upon the scope of work. Hughes asked about hiring a private contractor
and bundling it all together. Hughes said the sidewalks in front of Presbyterian Homes
to the Marina Center are in poor shape. Williamson said the photos dramatize the
problems. He said it could be difficult for the elderly and bicyclists. He said this should
be proactive and something should be done. Williamson asked if Granite Ledge is
• doing the concrete work or are they subcontracting it out. Tolsma said Granite Ledge
would be doing their own concrete work on this project. Williamson asked if there are
other areas that need repair and getting a broader view of what is out there. He
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2
wonders about curb replacement and perhaps contacting the County about this.
Reinhardt said the safety concerns are important however, she is concerned about
slowing up the streetlight project. Williamson said he doesn't want to co -mingle the two
. projects because he thinks it should be clear what the street lights actually cost.
Tolsma said there is an annual, stand alone line item in the budget for sidewalk
maintenance. He said they could bump that amount up in anticipation of this needed
maintenance. Reinhardt said it might be worthwhile to hear from Spring Park's concrete
contractor to see what an estimate would be. Williamson asked about the County's
involvement and Tolsma said he checked and the sidewalks are the sole maintenance
of the city. Sippel said for a few sidewalk panels, it doesn't make sense to bid it out
separate but it's worth the call for comparison. Hughes said he thinks it's more like 15-
17. Sippel said this shouldn't slow the streetlight project because sidewalks typically
come last.
b. City Engineer — Nothing.
c. City Attorney — Nothing. Williamson asked about the changes in state law as it may
impact anything the city does. Beck said she's going to a seminar and she'll provide an
update. Williamson asked Tolsma if he's had a chance to identify capital cost items
whether in the operating fund or utility proprietary funds that are going to save money
with the elimination of sales tax costs.
d. Utility Superintendent — Nothing.
12. UPCOMING MEETINGS & TRAINING
a. July 4, 2013 — City Hall Closed
b. July 5, 2013 — City Hall Closed
c. July 10, 2013 — Administration Meeting — 11:00 AM — Reinhardt wonders if the summer
• months could be changed to 1 PM. Tolsma said it works.
d. July 10, 2013 — Planning Commission — 7:00 PM
e. July 10, 2013 — LMCD — 7:00 PM
f. July 11, 2013 — Joint Council / MN Department of Health Staff Work Session — 7:00 PM
g. July 15, 2013 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson makes a motion and Hughes seconds to pay the bills.
All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only) — Reinhardt stated Orono Police have conducted
compliance checks and all licensed establishments in the city passed.
a. Liquor Licenses — Williamson wants to make a motion to confirm staff actions in
reissuing all the liquor and cigarette licenses for on and off sale liquor to Lord
Fletcher's, MGM and Tonka Grille and BBQ and Cigarette licenses. Hughes
seconds. All votes ayes, motion carries.
b. Cigarette License
c. 2014 LMCD Adopted Budget
Hughes asked how the Norling lease for the off site building is working out. Tolsma said
Goman thinks the space constraints may be difficult. Hughes wondered about signage so
residents know about this alternative site. Reinhardt said she thinks since it's temporary she
doesn't want to encourage residents to stop in thinking this is a public works facility.
Williamson asked about the lease. Tolsma said the lease is twelve months starting June 1st
and then renewable every three months thereafter. Williamson asked about outside storage
and things that could lead to misunderstandings in the future. Sippel asked about any further
research on appraisals on adjacent property and talking with the SuperAmerica site. Tolsma
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3
•
said that has been put to the August schedule since there is a little time now. Tolsma said July
will be busy with budget items. Sippel asked about the street light preconstruction meeting
and wondered about a start date. Tolsma said the hope is for the first week in August. He
said the contractor doesn't think the project will be difficult. There is an unknown about the
underground wiring however. Sippel asked about noticing the county about traffic control.
Tolsma said the county was at the meeting so it is being worked out.
16.ADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn at 8 p.m. All
votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
SPECIAL MEETING AGENDA
JULY 11, 2013 — 7 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
Water Contaminant TCE Informational Meeting with MDH and MPCA.
2. Misc.
•
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
SPECIAL MEETING MINUTES
JULY 11, 2013 — 7 PM
SPRING PARK CITY HALL
SPRING PARK
On Lake Minnetonka
Special Council Meeting with representatives of the MN Department of Health ("MDH") and MN
Pollution Control Agency ("MPCA") — MPCA Update on Minnetonka Lakeshore Advance
Machine Site Power Point Presentation.
Attendance: Reinhardt, Williamson, Hughes, Bren. Sippel excused. Administrator Tolsma, City Clerk
Lewin, Utility Superintendent Goman, Attorney Beck.
Guests: Doug Beckwith, MPCA; Rick Jolly, Hydro geologist, MPCA; Ike Bradlich MDH; Jim Kelley,
MDH; Ginny Yingling MDH; Steven Kelly and Aaron Baker both with Nilfisk Advance Machine.
Rick Jolly said this is about the previous Advance Machine site located at West Arm Drive. He said
initially the site was developed by Streater Industries and they manufactured wood products.
Advance Machine, manufacturers of large industrial floor cleaning equipment, operated on the site
between 1958-1987. The site was then sold for redevelopment. He said during demo of the Advance
Machine facility there were underground storage tanks removed. Jolly said a soil and ground water
�estigation was conducted and trichloroethylene ("TCE") was discovered. A search for responsible
rties was launched and Nilfisk Advance Machine was identified. Nilfisk joined the MPCA Voluntary
Cleanup Program. Contaminated soil was removed from the site during construction of West Arm
Townhomes. Groundwater monitoring wells were installed and a water treatment plant was
constructed. Jolly said because the city is on a municipal water supply the clean up goal was based
on surface water standards. He said the pump and treat system installed in 2003 is deemed to be an
adequate system. Clean treated water is discharged from the treatment plant into the lake during
non -winter months. Reinhardt wondered if the discharge could run all year round versus in just non -
winter months, and it would be a possibility if dangers of thin ice could be dealt with.
Jolly said, in the future there will need to be additional access to properties at West Arm Townhomes
for monitoring purposes. Jolly shows a slide illustrating the groundwater concentrations. He said
there is some long-term leaching. He said there has been over 1200 Ibs of TCE removed since April,
2004. Jolly said this is going to be a long-term pumping effort. Hughes wonders what is meant by
long-term and Jolly said at least ten more years.
Jolly also discussed the issue of vapor intrusion at the townhomes. He explained vapor intrusion is
simply migration of contaminant vapors from sources (water and soils) upwards through soil space.
He said it is the same as Radon except Radon is naturally occurring from minerals. He said a vapor
intrusion investigation was launched in 2006 and initially eleven townhomes were sampled for soil
gas concentrations. One was found to be above the indoor screening value. A sampling plan was
developed for evaluation and mitigation has been offered to all the townhomes. To date, 13
qnhomes have accepted the mitigation system, some have said no and some have not responded.
CA will follow up with townhome residents in the future. Williamson asked about homes to the
west of the townhome complex. Jolly said there will be testing to see how far this extends.
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Jim Kelly discussed the standards for TCE levels in groundwater. He said that previously the state
recommendations coincided with the federal drinking water standard. MDH has recently issued a
w guidance value for TCE's based on the completion of a 10 year study of health effects of TCEs.
e purpose of the guidance value is risk assessment, not enforcement. He said the study is a
thorough document about the toxicity of TCE and the report found there are additional health effects
including immune system effects. Kelly said the risk remains low, however. Reinhardt asked if the
guidance value will become a rule and Kelly said it might not be until 2015; however, the state
guidance value applies only to private wells, the federal drinking water standard applies to community
water supply systems. He said that the state TCE groundwater guidance values are threshold values
and TCE levels above the values are still low risk.
Ike Bradlich referred to a fact sheet that sums up everything discussed so far. He works with
standards and violations and compliance. He does compliance monitoring and collects samples.
Hughes asked where the samples were taken from - which well. Goman said it can be determined by
dates. Williamson asked about the correlation with the date of rehabilitating the wells and the
possibility of contaminants being disturbed during that process. He said it's quite coincidental that the
dates are close. Bradlich doesn't believe well rehab work affected the test results. He said right now,
based on the findings, sampling can go back to annual monitoring instead of quarterly monitoring.
Reinhardt said the city also tested each of the city wells and the results differed from the MDH results,
well two in particular was significantly lower. Bradlich said he didn't know why the test results were
different. It was determined the range of accuracy of the MDH test is 30% plus or negative.
Ginny Yingling spoke about Spring Park's aquifers. She said there is no evidence of faults in the
bedrock. She said if they do exist it may disrupt the shale layers and they might not be as competent
they should be. She said the contamination may be following the underground sand valleys. She
id there is currently no direct evidence that links the source of TCEs from the Advance Machine site
to the city wells.
Williamson asked about past practices with dumping of hazardous waste and its infiltration. Jim Kelly
said there are contractors that are hired to do evaluations and address past practices with hazardous
waste. Reinhardt asked about the probability that a source can be determined and the reliability of
any determination. She wonders how much is science and how much is guessing. Beckwirth said it
can be a dance. He said sometimes they don't find any obvious source. He said there is no one
clear way of doing things. He said there are adjustments that need to be made along the way.
Reinhardt asked how long this investigation to find the source would take. Jolly said a Phase 1 paper
investigation takes about three months. He said they can try to collect information on their own to
confirm or refute findings. Well surveys can be conducted to find preexisting wells and what
happened to them, whether they've been properly sealed or not. Reinhardt asked about the city's
responsibility to inform residents. Kelly said they will assist the city in informing the residents. It
could be a newsletter article, it could be open house meetings. Williamson said accuracy is important
and a statement about it's an area of concern. He's concerned about prematurity of notification until
they know what the next step is. He asked the speakers for a timeline. Beck said there's been a lot of
information presented and it needs to be absorbed. She suggested the council can begin a plan of
next steps at the next work session.
Adjourn at 9:20 p.m.
•
Dan Tolsma, Administrator
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Yinne
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JULY 15, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from July 1, 2013
b. Administration Committee Minutes from July 10, 2013
c. Draft Planning Commission Minutes from July 10, 2013
d. Special Meeting Minutes from July 11, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10. ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
i. GIS Management Plan & Project Authorization
ii. Streetlight Insurance Coverage
iii. Eagle Scout List of Potential Projects
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. July 16, 2013 — LMCC — 5:00 PM
b. July 22, 2013 — Work Session — 7:00 PM
c. July 24, 2013 — LMCD — 7:00 PM
d. August 5, 2013 — City Council — 7:30 PM
e. August 8, 2013 — Spring Park Police Commission — 10:00 AM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
•
a. June Fire Department Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
M10
CITY OF SPRING PARK
CITY COUNCIL MINUTES
J U LY 15, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER - Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Reinhardt introduces the council and staff to the public. Administrator
Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck, Reporter Lorrie Ham.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the agenda.
6. ADOPT CONSENT AGENDA —Williamson corrects July 1st minutes, page 2, item c, typo,
state saw should be law. Reinhardt wants to remove item 6d, July 11th minutes so the city
attorney can review. Hughes makes a motion to adopt with the changes and Bren
seconded. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from July 1, 2013
b. Administration Committee Minutes from July 10, 2013
c. Draft Planning Commission Minutes from July 10, 2013
7. PUBLIC FORUM — No one.
•8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
10. ORDINANCES & RESOLUTIONS — None.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council —
• Reinhardt said a letter was received from the Hennepin County Assessor's office for
assessing fees and she said there has been a slight increase of about $600.
• Reinhardt said she received a letter from City of Orono regarding the LMCC franchise
agreement. Williamson said there is more to come on this. He said Orono had
criticisms but they did negotiate a new contract. He said Orono is in violation of state
law by not publishing twice and not holding a public hearing and instead just moved
forward. Williamson said cable companies will not cross lines. He said whatever
communication presented is not the end of the story and there is a demand for special
meetings and Orono wants it both ways.
• Hughes said LMCD lake level is 930.18 which declares high water. Hughes said the
Watershed has a website for the local reading. Hughes said when the water gets this
high, lakeshore erosion becomes a problem so he encourages boaters to watch their
wakes.
b. City Administrator
i. GIS Management Plan & Project Authorization —
Tolsma said the council has seen this before and he was directed to look towards
safeguards and to keep it short and non bureaucratic. Reinhardt said the plan is set
• out, she said this will be helpful for staff to pull up information on utility, street maps, etc.
Williamson makes a motion to approve the GIS user agreement with the attached
management plan staff has prepared. Hughes seconds. Sippel said in the demo it
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
was possible to make changes in the field but it's necessary that they don't get
overridden. Sippel said maybe there is an update process but he wonders if that
shouldn't be spelled out more specifically. Hughes said he would like in six months
•
from now at a work session to have Goman give an update as to how things are
working. Williamson said this process was discussed during the demo but in the
contract it's handled under an asterisk and thinks this means there will be an extra bill
when that happens and the reliance will be to not overdo it. Reinhardt said the intent is
the update would happen quarterly. Williamson said the point is the update doesn't get
left off before the comprehensive update takes place. Tolsma said the process of
updating has been discussed at length and it may be a trial and error process but it's
developing the process and either creating a spreadsheet log or something of that
nature. All votes ayes, motion carries.
ii. Streetlight Insurance Coverage —
Tolsma said this came about after discussion at the May admin meeting and the
insurance agent was contacted. He said it's an additional rider to be purchased. An
approximate $3,000 bid was received which adds about 14% to the premium. He said
the deductible is low so they could look to increase the city's deductible based on the
claims history. Williamson asked what is meaningful to represent a savings. Tolsma
said it's the usual $250-500-1000-2500. Williamson said what is being insured against
is multiple pole damage from storms. Hughes said the property in the open PIO and he
wonders if these items need to be identified. Tolsma said yes, a lot of it is park
equipment, sewer lift stations and the streetlights could be added to that. Hughes
wonders about trees on private property and if they are damaged, he wonders if
property home owner's insurance would cover this. Bren said she had an experience
where a tree of hers was damaged in a storm and she had to take it down at the behest
•
of her insurance company. Reinhardt wonders about the timing of changing the
deductible and wants Tolsma to check this. Tolsma said research can be done on the
deductible savings. Williamson wants to see what the numbers are. Sippel doesn't
think there is an urgency on this as it's mostly storm damage. Hughes wonders if the
snow plow contractor has insurance for damaging street poles.
iii. Eagle Scout List of Potential Projects —
Reinhardt said Tolsma spoke with the Eagle Scout candidate's family and there was a
potential of three projects outlined for the packet. Williamson wondered about an Eagle
Scout candidate have the capability of building a picnic pavilion. Williamson wonders if
this is more coordination of the project. Reinhardt said there is an adult leader that is a
mentor and there is perhaps fund raising efforts. Hughes wonders about a trail kiosk of
city historical data. Hughes notices the use of the city hall parking lot for the trail and
thinks it might be a nice area. Bren said by St John's Church in Mound there is an
Eagle Scout project with a burning pit and benches.
c.
City Engineer — nothing.
d.
City Attorney — nothing.
e.
Utility Superintendent — nothing.
12. UPCOMING MEETINGS & TRAINING
a.
July 16, 2013 — LMCC — 5:00 PM
b.
July 22, 2013 — Work Session — 7:00 PM
c.
July 24, 2013 — LMCD — 7:00 PM — Hughes said that is the tour of the lake night.
d.
August 5, 2013 — City Council — 7:30 PM
e.
August 8, 2013 — Spring Park Police Commission — 10:00 AM — Hughes said the smart
•
trailer speed sign on CR 15 hasn't worked in several weeks. He thinks this should be
brought up.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
•
•
13. UNFINISHED BUSINESS — None.
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Sippel asked about check #27392 to KLM Engineering. He wondered if
this will be billed back. Tolsma said there is a cost associated with inspecting the
antennas but it will be billed back to the contractor. Hughes makes a motion and
Bren seconds to pay the bills. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. June Fire Department Report -
MADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn the meeting at
8:06 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake )Minnetonka
CITY OF SPRING PARK
WORK SESSION AGENDA
JULY 22, 2013 — 7:00 PM
SPRING PARK CITY HALL
1. BRUCE KIMMEL — STREET LIGHT FINANCING DISCUSSION
a. Bruce Kimmel from Ehlers will be in attendance to discuss the potential for financing the
street light project and answer any questions from the council.
2. 2014 PRELIMINARY BUDGET
a. Included for review are a staff memo, the preliminary 2014 budget, and an updated
capital improvement plan.
3. STREET LIGHT INSURANCE COVERAGE
a. Included for review are a memo from the last city council meeting regarding street light
coverage and a printout from the city's insurance agent showing annual savings by
switching to a higher deductible.
4. WATER TOWER DISCUSSION
a. Included is a memo from City Attorney Nancy Beck giving a brief description of events
dealing with the paint finish of the water tower.
• 5. TCE FOLLOW UP
a. City Attorney Nancy Beck will follow up on the July 11th special meeting and discuss the
next steps for the city.
•
6. MISCELLANEOUS
a. Mound Fire Department press release.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
�e
CITY OF SPRING PARK
WORK SESSION AGENDA
J U LY 22, 2013 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake .11innetonka
Attendance: Reinhardt, Hughes, Williamson, Bren, Sippel, Engineer Pearson, Attorney Beck,
Administrator Tolsma, Clerk Lewin, Superintendent Goman. Bruce Kimmel from Ehlers.
BRUCE KIMMEL — STREET LIGHT FINANCING DISCUSSION
a. Bruce Kimmel from Ehlers will be in attendance to discuss the potential for financing the
street light project and answer any questions from the council. —
Reinhardt explains Kimmel is the city's financial advisor. Kimmel said he'd be covering
existing debt from 2010 and talk about new money. Kimmel said there is one existing debt
issue that financed several projects. He said the city has a S&P AA- rating, which is
extraordinary. He said the present bond issue is year 2011-2025. Kimmel said yields are
the key thing and they're on an uptick with interest rates. He said bond issues can mash a
lot of things together but to the investor what matters is if it's GO, tax exempt or the credit
rating.
Kimmel said typically the council decides what to bond for, how much and a repayment
schedule. Kimmel said it makes sense to bring to benchmark examples for consideration.
isThe first one is street lights for $540,000 to fund $505 of project costs and 35K for credit
rating, bond attorney and financial advisor fees. Williamson asked why ten years. Kimmel
said under state law there is a maximum term of ten years of repayment. He said using
this as an example they ran it for ten years. Kimmel said he spoke with Mary Ippel about
financing the street lights. He said a lease revenue bond is a rent to own He said the
lease bond is a higher interest rate than a GO. He recommends exploring the lower
interest rates. Williamson said the useful life for the existing lights are 25 years so a
depreciation schedule for the new ones should approximate that. He would have hoped
the financing could be more like 15 years. Kimmel said the state forces a faster
amortization and he agrees about useful life but their hands are tied. Kimmel refers to
lessening the impact of $1, 000, 050.00 to finance street lights and public works facility over
15 years. He said a street light only bond is all inclusive of 2.55% and on the bigger bond
TIC of just over 3% is some context on the ranges.
Sippel said on the 2010 bond there was a bidding process where the rate was offered and
variable. Kimmel said the rates are fixed. He said variable rate debt can be issued but
most cities fix. He said the larger the bond a higher debt levy and all levy numbers are at
105% due to cities promise to levy that amount in case of collecting less than the debt
amount. They can be canceled every year after as they are repaid. Both options are ran
as level debt service over ten and 15 years respectively. The new debt service could be
ramped up starting at a lower rate. Interest would be slightly higher due to low interest
rates. An extension of existing debt bond could be extended beyond 2025.
• Kimmel said regarding street lights, that term is no more than a ten year term, if payback of
a public works facility and payback with property taxes, the PW facility could be stretched
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
0)
out a little more. He said there are creative ways. Kimmel said it would be reasonable to
pay back debt service from the utilities. He said a lot of communities pro -rate and use
utility enterprises. He's assuming this is all coming from the levy. Williamson said they talk
. about matching the depreciation schedule with the debt schedule. Kimmel said if the rate
curve really goes up, then they might look at useful life of the debt ratio but the sweet spot
should be strived for with the lower interest rates. Reinhardt said with the last bond issue
an appropriate amount was discussed. She remembers under a million was questioned
about paying the same fees. Kimmel said for very small amounts borrowed, they will
typically go to banks. He said $35K of total costs of issuing for the street light projects and
$45K for twice as much money for the larger sum borrowed. He said if there is crowding in
the market, investors pay more attention to big bonds. He said smaller bonds typically
have higher interest rates.
Reinhardt asked about being in the midst of public works building when bonding and
knowing street lights are ordered but there are projects still out there, she wonders about
when bonding for unknown. Kimmel said bond when the money is needed. He said the
market can't be timed and there is no right or wrong answer. He said the PW part of the
bond issue would be a CIP bond. He said a public hearing would have to be held and
bonds could be issued and have flexibility to diwy the money. Reinhardt asked about
perhaps a lift station, perhaps a street. Kimmel said it would be a different statutory
authority. Williamson wondered what if the project wasn't carried out. He wonders about
latitude and legality. Kimmel said it's not a good position. He said the best would be to pay
off the debt service. He said it's important to know what the money is going to be spent on.
He recommends bond proceeds being spread out over a number of things and cash could
be used to fill in the gaps as clarity is important.
• Goman asked about bonding and then not going ahead and can the bond be used to pay
off existing debt. Kimmel said the 2010 issue, categories were covered so, it's probable.
Kimmel asked about a working estimate of $4-500, 000. Kimmel asked if some cash could
be put towards that project. He said a document and public hearing could say the city is
considering bonding up to $400K for a public works facility. He said that way, it's not over
bonding. He said the vast majority has been bonded for but if the cost goes higher, cash
could be used to pay the difference. He said it's better to bond lower than higher. Sippel
said a resolution was passed to bond for the street lights and Kimmel said the marker has
been placed so they are set. He said they're meant to prevent cities from bonding for
things that were done previous. Sippel said he doesn't like to predict what we would spend
it on. He said he'd rather the bond be spelled out.
Beck asked about the time frame for bonding. Kimmel said a presale report, actually
recommended terms and conditions and rates could be by the next meeting. He then said
bids from the market are taken and the bonds are awarded to the bidder. It's typically
about a month so he said by early October would be about when the cash would be issued,
usually around two months or less. Williamson said cash could be used but they'd be
losing out on using other people's money and depleting the reserves. Williamson said the
other option is to not do anything. He said Bandaids could be put on and a fix -it -when -it -
breaks approach. Reinhardt said she had a resident ask how the street lights were going
to be paid for and wondered if this resident could bid on the bond. Kimmel said a direct
purchase bond agreement could be entered into. He said it would have to be a bond. If
they had to go to the market the bond buyer could make an aggressive bid to buy a big
chunk.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2. 2014 PRELIMINARY BUDGET
a. Included for review are a staff memo, the preliminary 2014 budget, and an updated
• capital improvement plan.
Tolsma said the assumption was based on keeping the levy flat to see where the numbers
came in. He said he accomplished it but a $19K general fund transfer was used. The
rental of the PW facility was figured at 24K for the year the GIS was figured at $3K. Tolsma
said compensation, for the ease of budgeting he starts with 3% and increases line items
that deal with increased compensation. He said the numbers were taken from the
League's guide. He said health care premiums will not be finalized until September.
Reinhardt said regarding the 19K transfer, $100K was transferred back into the general
fund last year. She said they've been flat since 2009. She said she doesn't like drawing
down reserves and she would be comfortable to putting it back to $980K and not plan on a
fund transfer. Police and fire budgets are still unknowns according to Williamson and the
Historical Society request is not factored in. Hughes said the LMCD had a budget increase
and he thinks the fire budget will be discussed at their next meeting. Williamson said he
added up the debt service of $82, 626 and depreciation of $185, 000. Sippel asked about
the revenue and the substantial jump from the water fund, 601. Tolsma said that includes
the revenue from the water tower leases so this is offsetting the costs. Goman said the
increase for the fiber optics is adding to the increase.
Sippel said on expenditure side there is a substantial jump. Tolsma said it's already at 80%
this year. He said he discussed with Farniok and what happened, at one point PERA, Fica
and Hosp (hospital insurance) are separate line items and they were grouped and the
budget didn't reflect this. He said they've been under -budgeted as a result. Sippel asked
why it wasn't carried through and Tolsma said administration was the only one that wasn't
broken out correctly. Sippel said he's wondering where the numbers came from. Tolsma
said he could go back and find an older one and see where the 2012 and 2011 numbers
were. Sippel asked about a different report that doesn't allocate it out showing a grand
total of the departments instead of divided out according to the allocation. He would like to
see the aggregate totals. Sippel said he'd like to see it on everything. Hughes said for tree
maintenance under building and grounds fund, 316 and 317, some was budgeted this year
but nothing has been spent. He said there was discussion about what was going to be
replaced. Tolsma said building and grounds is strictly around city hall. He said going to
page three and half of page four is street department.
Reinhardt asked about other unknowns besides police, fire, health insurance. Tolsma said
the snow budget is always unpredictable. Williamson said it helps to look at a three year
average. Hughes asked about the TCE's. Tolsma said that's included in the CIP.
Williamson thinks it might not be fair to incorporate this into the annual budget and it should
be capital investment instead. Reinhardt said it will be interesting to see about street light
savings with the new streetlights. Tolsma said the sales tax will be a savings as of January
1st and the invoices will have to be watched closely to make sure we're not being charged.
Reinhardt asked about the timeline. Tolsma said September 16th is the date to take action
on the preliminary levy. Williamson reminds that everything needs to be added in by then
and it can be adjusted lower before December. Tolsma wonders about an extra meeting
and the sense is it's not necessary as they're close. Reinhardt asked how the PW's lease
• was factored in. Tolsma said he just scrutinized the budget finding places that money has
been budgeted but not used.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
4
Williamson said nothing is locked down tight. He said perhaps another reserve fund should
be started with some money for the TCE's. It shouldn't be called that but something that
can be started for this potential. Goman said even the annual costs to replace the filters
• would come from the superfund created as a result of the contamination. Williamson thinks
it still might be worthwhile so there isn't a distortion in the future. Reinhardt said the money
could be levied and put into a public improvement revolving fund but she's not sure she
wants to separate it and name it. Hughes asked about the dynamic sign proposed with the
county. Goman said there is a meeting tomorrow. Hughes said the last he heard they
want to put a dynamic sign at the Narrows and Arcola bridges. Williamson said he thinks
this is one of the best preliminary budgets he has seen.
2013 CIP plan.
Tolsma said everything has either been discussed recently or a carry over from the older
CIP. He said the rotary construction is always on the CIP but is vague until street priorities
are determined and if anything is going to be done. Hughes said he thinks road
construction with or without curb and gutter depends on the watershed and stormwater
runoff needs to be considered. Streetlights is priority number one and public works is at the
top. Drainage, sidewalk repair, radio read meters and ash tree replacement. Tolsma said
they're not sure about the prioritization. Trees are being treated at present but it may
become necessary to replace the trees. He said life expectancy of corridor trees is 30
years and they're 15 years into the life of the present trees. Williamson said tree disease is
endless. He said there is always something.
Shoreline Drive retaining walls. Goman said there are walls in front of Pres Homes, Lk Mtk
Motorsports, Edgewater Apartments. He said an assessment was done and pushing out is
increasing about 5% per year. Reinhardt asked about the age and Goman said they were
built in 1988. Williamson wonders about Hennepin County's responsibility and Goman
says there isn't any. Williamson thinks this should be investigated as it's necessary to ask.
Reinhardt wondered what needs to be decided on this, especially for 2014. Reinhardt said
this is always presented but nothing ever gets done. She wonders what the intent is. Road
inventory has been previously done and Reinhardt asked Pearson if he can work off of
previous. Bren said she reads minutes of other cities and every year there seems to be a
street project and as a result the streets are in good shape. Goman said if there isn't a
street project, he pushes for a lift station. Reinhardt wondered about a street and a lift
station at the same time and Goman said yes, it's possible to do both at the same time.
Sippel thinks the inventory needs to be updated including utilities because the previous
street survey was just streets. He thinks the streets can be assumed to have deteriorated
at a similar rate. Pearson added unless there was exceptional usage due to construction
projects.
3. STREET LIGHT INSURANCE COVERAGE
a. Included for review are a memo from the last city council meeting regarding street light
coverage and a printout from the city's insurance agent showing annual savings by
switching to a higher deductible. —
Tolsma said this was requested at the last council meeting for the annual savings with a
different deductible for all the insurance, not just street lights. Williamson said he didn't see
a big difference, you save $500, you spend $500. Williamson thinks it makes sense to add
the street lights to the policy and reanalyze in a year. He said he's not impressed. Sippel
• suggests going for the $2500 deductible and don't add the street lights. Reinhardt said she
would be in favor of including the street lights and in favor of increased deductible.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
5
Williamson is in favor of including the street lights, not increasing the deductible and looking
again at it next year.
• 4. WATER TOWER DISCUSSION
a. Included is a memo from City Attorney Nancy Beck giving a brief description of events
dealing with the paint finish of the water tower.
Beck said the memo included describes the current condition of the water tower and
Tolsma and Goman have more details. She summarized the points in the memo and
advised the council that she's engaged a litigation attorney for consultation on this. Since
the estimated cost of repairs exceeds $100,000, litigation is worth considering. The goal is
to reach a settlement with the contractor if possible. She said a demand letter has been
sent to Maguire Iron stating the work is defective and needs to be fixed. The response is
they stand by the original proposal for minor repair work and the warranty has expired. She
sent a follow up letter to Maguire Iron and is waiting for a response. Sippe/ asked if the
industry standard for the work is for 15-20 years, why was there only a two year warranty?
Beck said a 2 year warranty period is standard for construction contracts, but a contractor's
obligation to repair defective work is not limited to the warranty period. There is a 2 year
statute of limitations for suing a contractor for correction of defective work starting from
when the city was aware that the work was defective. The reason for this is that defective
work often does not show up until after the warranty period has expired. Hughes asked
about water quality. Goman said water quality has not been affected yet but this is
something that needs to be taken care of.
5. MEETING FOLLOW UP
a. City Attorney Nancy Beck will follow up on the July 11th special meeting and discuss the
next steps for the city. —
Beck prepared a summary of the health department report presented and a summary of the
PowerPoint. She said it takes out the science and geology and highlights issues with
respect to the city's water supply. She said the city's water supply is governed by federal
drinking water standards. She said until 2013 the state used the same guidelines but
recently adopted new guidelines. She said the standard the city needs to meet is the five
parts per billion and the city's treated water supply is well below that level. Beck thinks it
would be helpful to correlate dates of test results to which well was running at the time of
the test. Williamson questions that because what's being pumped might not be the water
that is tested. Goman stated that the water tower fills and empties several times a day so
we can determine which well the water came from for the test dates. Beck asked how the
city determines which wells are used. Goman said it's based upon the DNR permit. Beck
said the Federal standard is being met so there is no legal obligation to do anything at this
time. Williamson said there needs to be more information. He said it's obvious the city
wants to do the right thing. Goman said it's on their radar now so continued testing will be
done. Sippe/ said he thinks the city should be transparent. Beck passed out an initial draft
of something that could be shared with the residents. Open, accurate, factual is the best
informative process according to Williamson and Sippe/. Reinhardt suggests the council
read through Beck's draft and send comments to Tolsma.
6. MISCELLANEOUS
a. Mound Fire Department press release.
• b. Hughes asked about the Eagle Scout project. Tolsma said he met with the Scout today
and three options were discussed. He said the historical kiosk seemed to peak the
Scout's interest so he's going to discuss this with his Scout master.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
6
c. Goman said there was an after -action storm meeting with emergency management and
the county's response to trees, drainage, traffic signals. He said there are some
decisions that need to be made on the city's behalf as it affects the county roads. He
said there was disagreement regarding responsibilities.
Meeting adjourned at 9:56 p.m.
•
C7
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRIMG PARK
On Lake 9V innetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
AUGUST 5, 2013 - 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. Special Meeting Minutes from July 11, 2013
b. City Council Regular Meeting Minutes from July 15, 2013
c. City Council Work Session Minutes from July 22, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
a. Mark Vyvyan — Legal Consultant
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
i. Streetlight Insurance Coverage
ii. Presbyterian Homes Conduit Financing Discussion
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. August 8, 2013 — Spring Park Police Commission — 10:00 AM
b. August 14, 2013 — Administration Committee — 1:00 PM
c. August 14, 2013 — Planning Commission — 7:00 PM
d. August 14, 2013 — LMCD — 7:00 PM
e. August 19, 2013 — City Council — 7:30 PM
f. August 20, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
16.ADJOURNMENT
0
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
1 - Attorney Revised
SPRING PARK
On tnhe?iinnemnGa
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 5, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt
3. INTRODUCTIONS — Reinhardt introduces the council and staff to the public. Administrator
Tolsma, Clerk Lewin, Attorney Beck, Engineer Pearson
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Sippel seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. Special Meeting Minutes from July 11, 2013
b. City Council Regular Meeting Minutes from July 15, 2013
c. City Council Work Session Minutes from July 22, 2013
7. PUBLIC FORUM - No one.
8. PRESENTATIONS & GUEST SPEAKERS —
a. Mark Vyvyan — Legal Consultant
Reinhardt explains Vyvyan is a legal consultant and Beck will explain. Beck said she is
• recommending closing the meeting for this agenda item under the attorney client privilege
exception to open meeting law. Beck said this exception does not automatically apply. In
deciding whether or not to close the meeting we must balance the purposes of the open
meeting law (allowing the public to be informed regarding public officials' decision making and
providing the public a forum for making their views known to their public officials) against the
purposes of the attorney -client privilege — the right to confidential legal counsel and advice.
Beck stated that the meeting cannot be closed for general legal advice (this is why most of
the times Beck provides the Council with legal advice during a meeting, the meeting is open);
however, when the discussion is about legal strategy related to pending or threatened
litigation, it is appropriate to close the meeting.
Beck said the purpose for closing the meeting in this situation is to permit the council to
consult with its attorney in private without the significant negative impact to its legal position
that could result from a public discussion in which the opposing side in the matter could
obtain the city's legal strategy (this could result in a substantial private benefit to opposing
parties to the detriment of the public interest).
Beck said there is a 2005 Court of Appeals case which addresses this issue. This was a
case where a local newspaper sued the city when it closed a portion of its open meeting to
discuss litigation strategy with its attorney. The Court held that where there was a need to
have absolutely confidential discussions with specially appointed counsel to discuss
• litigation strategy, it was appropriate to close the meeting. In this case, the meeting was not
automatically closed because litigation was the topic; but a balancing test was used to
determine whether or not to close the meeting; the exception to the Open Meeting Law was
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2 - Attorney Revised
used cautiously and seldom in situations other than in relation to pending or threatened
litigation; and there was a need for absolute confidentiality.
i. Beck stated that when the balancing of interests indicates a need for absolute confidentiality
with respect to pending or threatened litigation, the meeting can be closed. That is the case
here. Here, an independent contractor has inspected the water tower and provided the city
with a report stating its opinion that paint coatings were defectively applied. A demand letter
has been sent to the contractor and the contractor has not agreed to perform the requested
work. The purpose of closing the meeting is not to make a decision behind closed doors, but
to discuss potential litigation strategies without providing the opposing side access to these
strategies. The need for confidential communication is essential to ensure the best result for
the city and its taxpayers.
Beck said that no other business will be discussed in the closed session. It's her job as city
attorney to ensure that this is the case — she has a legal obligation to ensure it.
Beck said that when the factors in favor of closing the meeting are weighed against the
public's interest in an open meeting, it is her opinion that the need for confidential
communication in this matter is essential and the attorney -client exception to the open
meeting law is properly applied in closing the meeting.
She asked for a motion that the meeting be closed to discuss litigation strategy with Mark
Vyvyan. Williamson moves that the Spring Park City Council close the meeting to go
into executive session and states a record will be kept and will be available at some
time in the future, Hughes seconds. All votes ayes, motion carries.
• COUNCIL MEETS IN CLOSED SESSION.
The meeting is reopened at 8:17 p.m. Attorney Beck reads a proposed motion:
A motion to authorize retaining Mark Vwyan of Fredrikson & Byron for purposes of
representing the city with respect to possible water tower construction defects and
to authorize Mark VyVyan to prepare and serve a lawsuit in the event negotiations
with the contractor are not successfully concluded Hughes asks whether a date
should be added and it's decided not to do so. Williamson moves the motion suggested
by Attorney Beck and Hughes seconds. All votes ayes, motion carries.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS — None.
11. REPORTS OF OFFICERS & COMMITTEES -
a. Mayor and Council
b. City Administrator
i. Streetlight Insurance Coverage — Tolsma said the options set out in the memo in the
packet came from July's work session. He said the first option is to just increase the
deductible and it would save some annual premium costs. The second option is to add
the street lights and change the deductible and there would be a slight increase to the
premium. Option three is to cover the streetlights and keep the deductible the same
thereby that would show the most increase in premium. He said there is a spreadsheet
• attached. Williamson said there is the return from the League as a dividend based on
the performance of the fund and the claim record. He said therefore these numbers
could be offset. He said it could be as much as $5,000 returned. Reinhardt thought
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3 - Attorney Revised
more like $3500. Tolsma said it's dependent upon the city's claims and the
performance. He said it's hard to estimate this. Williamson said for 19 years he has
paid insurance and had no claims and 19 years and three months later he could have a
total loss. So he said averaging is a tool to understand the process but a key
component is understanding disasters. He said he's concerned about self insuring and
assuming to great of risk and pursuing a large deductible to save on the annual
premium. He said the deductible selected will apply to everything. He likes option three
but option two is acceptable.
Reinhardt said she was surprised that the higher deductible doesn't save that much.
She does want to cover the streetlights. She said she learns toward option three but is
comfortable with two as well. Sippel said in the 25 years of previous streetlights, he
wonders how often did they fail until the bases failed. He feels it's more likely that they
be hit by a car. He said $2500 extra a year to insure the light poles, he thinks they can
be self -insured to coverage due to storms. He said if it's catastrophic, there could be
federal disaster relief. Williamson said tornadoes can be spotty. So a Federally backed
claim, might not cover. Bren asked if this is revisited every year. Tolsma said it can be
changed at any time. Hughes asked if we're currently at $250 for everything and
Tolsma confirmed. He said the decision is not so much on the streetlights but on the
other things in the city. Hughes said they are always adding stuff. Williamson said park
equipment will probably be replaced. Williamson said this is a small amount in
comparison to the city's budget. Bren makes a motion to go with option three to
cover street lights and $250 deductible. Williamson seconds. Votes four to one
ayes, Sippel Nay. Motion carries.
ii. Presbyterian Homes Conduit Financing Discussion — Tolsma said some on the
• council have been through this process before. He said right now they are waiting to
hear back. He said last week's query was to see if the council would be interested in
this. There are two other entities interested in this so there might be a split three ways.
Tolsma wondered about a bare minimum fee. Sippel asked about the reference to no
city taking this alone and splitting it three ways. Reinhardt said there were some federal
stimulus allowances. She said $28 mil was allowed at that time and now it has adjusted
back to $10 mil. Reinhardt asked if this was 2013 and Tolsma confirmed. Williamson
said this is a pass through function because tax free financing has to be done by
government entities and it's health care related so the city can be used. He said there
is no recourse to the city, only providing an administrative function. He said he doesn't
think the city's ability to bond is affected in any way. Tolsma said he spoke to Kimmel
that it is affected. He said whatever the city is thinking could be subtracted from the $10
mil and January 1 sc is a start over so the city could wait to bond. Williamson said
whatever the city is thinking about probably wouldn't happen soon. He said the city
could collect about $8300 to provide this conduit financing. Reinhardt said she thinks
it's a smart fiscal move. She said 1/8th of 1 percent was what was given last time. She
said she thinks there should be a written policy for this or it should be on the fee
schedule. Reinhardt said she also believes it should be the same fee for all three cities.
Beck said in a previous conduit financing, a 2007 request for housing revenue bonds
from Presbyterian Homes, Bruce Kimmel requested a policy be adopted at that time.
Beck said there was an agreement from the entity that they would pay the City's
expenses in addition to the administrative fee and the City should consider requesting
• that here. Williamson said a public hearing needs to be held and action to approve
bonds are steps that need to be followed. Hughes makes a motion to continue
discussion and direct staff to proceed with the issuance of conduit revenue
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4 - Attorney Revised
bonds for Pres Homes. Bren seconds. Sippel said he is not opposed but he's
concerned about the perception. He asked why this project is in Chanhassen and they
aren't asking Chanhassen to provide conduit financing. He said there is no legal
ramification from this but he'd like to be clear. Reinhardt said the previous conduit
financing was for rolling together several projects in different cities. She said she thinks
smaller cities don't bond as much. Williamson said he too at one time shared
reluctance but the structure is designed by the IRS and instead of setting up another
agency to do this, they use government entities as a flow through. All votes ayes,
motion carries.
c. City Engineer — nothing.
d. City Attorney — nothing.
e. Utility Superintendent — nothing.
12. UPCOMING MEETINGS & TRAINING
a. August 8, 2013 — Spring Park Police Commission — 10:00 AM — Reinhardt is hoping for
some updated budget numbers.
b. August 14, 2013 — Administration Committee — 1:00 PM
c. August 14, 2013 — Planning Commission — 7:00 PM
d. August 14, 2013 — LMCD — 7:00 PM
e. August 19, 2013 — City Council — 7:30 PM
f. August 20, 2013 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS -
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Sippel makes a motion to pay the bills. Williamson seconds. All
votes ayes, motion carries.
• 15. MISCELLANEOUS (Information Only) —
• Hughes said he gets updates from the Westonka Historical Society and there have
been positive response and many visits. He said they are very excited about the growth
and interest. Reinhardt said the Historical Society has been informed that the
requested donation is being factored into the budget and it's not been approved yet but
it will be voted on.
• Hughes said the LMCD is planning on moving into the old Mound City Hall. He said
Mound council member Gillespie recommended the LMCD look at the space as a cost
savings measure.
•
16.ADJOURNMENT — Sippel makes a motion and Bren seconds to adjourn the meeting at
8:52 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake .Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
AUGUST 19, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from August 5, 2013
b. Administration Committee Meeting Minutes from August 14, 2013
c. Draft Planning Commission Meeting Minutes from August 14, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-16: Fence Variance at 4327 West Arm Road
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. August 20, 2013 — LMCC — 5:00 PM
b. August 26, 2013 — Work Session — 7:00 PM
c. August 28, 2013 — LMCD — 7:00 PM
d. September 2, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Fire Department Press Release
b. Fire Department July Report
c. Centerpoint Energy Notice of Rate Change Request
d. Lease Agreement for Public Works Facility
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
I I LA;
On Lake 914inneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 19, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, City Planner Al Brixius, Residents and neighbors of 4372
West Arm Rd: Hackney, Mccollums, Palens and Jim Wilson.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Williamson said there is an addendum from the closed
portion of the meeting and they represent the minutes from that section of the meeting.
He wants to add to that part to the agenda and makes a motion to that effect. Hughes
seconds. Bren makes a motion and Sippel seconds to adopt the consent agenda,
including the attorney/client portion of the minutes from the closed meeting . All votes
ayes, motion carries.
a. City Council Regular Meeting Minutes from August 5, 2013
• b. Administration Committee Meeting Minutes from August 14, 2013
c. Draft Planning Commission Meeting Minutes from August 14, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS - None
9. PETITIONS, REQUESTS & APPLICATIONS - None
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-16: Fence Variance at 4327 West Arm Road —
Brixius explained there is a fence variance application for R-1 single family zoning which abuts
R-3, multi family zoning, Lord Fletcher's apartments. He said there is multiple parking and a
boat launch that borders the property lines. He said a fence of eight feet in height to screen
the multihousing unit off is being requested. Brixius is suggesting the eight foot fence be
allowed 30 feet from the street to up to 50 feet from the lake setback. He went on to say that
within those setbacks, the applicant is entitled to place a four foot fence. Brixius said from a
zoning standpoint a variance can be considered reasonable justification if the variance is
unique to the property. He said generally screening can be required between the two
differently zoned properties, therefore the use is reasonable. He went on to say this is an
existing condition and the use is for screening. Brixius said this variance will not change the
central character of the locality.
Brixius said the Planning Commission has recommended approval. He said the initial
recommendation was for six feet but the applicant has requested eight feet therefore, if
approved, an engineered fence would be required for windload. Williamson asked about the
• application from the ordinary high water mark. Brixius explained within the 50 foot lakeside
setback it can be held to four feet. Williamson asked about the four foot fence and if it is a city
stipulation. Williamson also asked the applicant if they feel strongly about the four feet in the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
11
shoreline setback. Robert Hackney, owner of 4372 West Arm Rd said they would like the
opportunity to go to eight feet height and they understand it would have to be engineered.
Sippel asked about the drainage ditch that borders the property and was told by Tolsma that it
belongs to Lord Fletcher's Apartments. Hughes asked if the fence would be on the property
line. Brixius said in the recommendation it states that the property line be identified either by •
survey or location of the monuments. Williamson believes the eight feet should be allowed as
far as possible. Brixius said there is a concern about an eight foot fence going to the shoreline
due to the neighboring views. Williamson acknowledges this is the case in an R-1 district. He
said in this case it's an R-1 next to an R-3 and there can be incompatibility. He believes the
interrupted view would be on the part of the applicant and not on the part of the neighboring
property.
Reinhardt said she supports the variance but is concerned about extending the fence line into
the 50 foot setback. She prefers to keep the 50 foot setback as sacred. Catherine Palen of
4352 West Arm Road said they've lived there for 14 years. She said Lord Fletchers
apartments is thriving and the side closest to them has the swimming pool, parking and boat
launch. She said it is busy at all hours. She said the parked vehicles face towards the east
and the traffic seems to be the biggest problem at all hours. She said the eight foot fence
would also act as a sound barrier. She said she would like to see at least a portion of the
property having an eight foot. She said arborvitae planted have lived out their useful lifespan
and need to be replaced. Hughes clarifies the resolution is to have a six or eight foot fence
up and to the 50 foot setback and from there it drops to four feet. Hughes moves approval of
resolution 13-16. Williamson seconds but with an amendment to remove the 50 foot
setback to the lake. Motion amendment dies for lack of a second. Jim Wilson at 4372
West Arm Road. Wilson said the other things that need to be buffered is garbage that blows
into the yard. He said there's a portable outhouse that is by the public access, there is a pop
machine and there is the uncontrolled access to the lake. He said he doesn't think there are •
similar properties such as theirs in the city. Wilson would like to see the ability to extend the
eight foot fence to the lakeshore. Williamson said a motion was made to create more latitude
and there was a lack of a second. He said unless any other council member makes a motion,
it failed. Rollcall vote for original motion without the amendment: Sippel, yes; Bren, yes;
Hughes, yes; Williamson, yes; and Reinhardt, yes. All votes ayes. Motion passes.
There is concern about the restrooms being so close to the neighborhood. Palen said in
regards to the apartments, they are neighbors but she thinks the property should be looked at.
She thinks there would be disappointment on the part of the city. She said it has an impact on
their own real estate. Bren asked about the boat landing and wonders if it is open to the
public. Williamson said there are docks allowed to non residents. Bren wonders about the
access itself. Brixius recommends the public access be checked and stipulated there be more
control of this access when issuing the dock license.
REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council —
• Reinhardt doesn't have anything to report.
Williamson said the LMCC's meeting is tomorrow to adopt a budget and it is complicated as
Medina and Orono have expressed interest in departing from the LMCC. He said if these
cities leave the commission and 75% of the franchise fees are returned, it would take revenues
with it and it would eviscerate the budget. Williamson said city council meetings would
continue but there would be nothing else. He said two full time employees would lose their
jobs. He said an alternate budget might be necessary and involve spending about $100,000 •
extra just to cover the severance and unemployment that will be paid out. He said if this
proposal is agreed to redistribute the money, extra dollars would have to be provided from the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
fund balance reserve. Williamson said there will be a vote among the representatives at
tomorrow's meeting. He said his position has been consistently to basically carry on like in the
past by looking at consultant reports, visiting with community groups and looking for
• expansion. He said if these cities and other cities choose to leave by October 15, the budget
would have to be changed at the commission level. He said it's parallel to the levy, they can
cut but they can't increase the budget.
Reinhardt asked about the two cities giving notice to leave and what benefits did they
negotiate with Mediacom in terms of their franchise renewal. Williamson said it's hard to
identify. He said what they've asked for is what the LMCC has asked for in terms of build out.
He said some cities want 100% coverage. He said they can only negotiate a franchise based
on cable tv. The subtext is those who want highspeed internet and the vehicle is cable tv. He
said Mediacom is sold as a bundle of telephone, internet and tv. He said Medina got a
promise for 100% build out. Medina has been offered half of the and that the additional
mileage will be subsidized by the city from the dollars returned to them from Mediacom when
they drop the LMCC to pay half the capital cost. He said he hasn't seen Orono's contract.
He's heard that based on mapping the 15 houses per mile would turn out to be an almost
100% build out. He said if some of the large players such as Areo and Verizon get content
available and it can be provided through the internet, there could be some actuality of
changes. He wants to emphasize that the resources come from the cable tv subscribers but
everyone benefits.
Reinhardt asked when the two communities leave the commission will programming be
available on the public access channels be available to those communities? Williamson said
no, the current policy was established that any city that leaves the commission will have
• programming over the public access stations. He said there's been interest in contracting back
for certain programs. He said right now the commission has said no, they are on their own.
Hughes wonders about selecting certain programming and he wonders if could be lucrative for
the commission. Williamson said the immediate concern is keeping members in the
commission. He said it's a matter of fairness.
b. City Administrator — Nothing.
c. City Engineer — Nothing.
d. City Attorney — Nothing.
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. August 20, 2013 — LMCC — 5:00 PM — correction 5:30 PM
b. August 26, 2013 — Work Session — 7:00 PM
c. August 28, 2013 — LMCD — 7:00 PM
d. 3eptember 2, 2013 — City Council — 7:30 PM — correction, the meeting is on September
rd
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson said he thinks this is a small claims. Hughes moves to
pay the bills. Sippel seconds. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. Fire Department Press Release
• b. Fire Department July Report
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
4
c. Centerpoint Energy Notice of Rate Change Request — Williamson said he appreciates
getting this notice. He wonders if there's a suburban rate authority. Tolsma said Xcel
went through the same process but he'll check to see what their involvement will be.
d. Lease Agreement for Public Works Facility •
Hughes said a neighbor stopped and complained to him about the people fishing on the
Black Lake side of the lake and trash that is left and blows into the water. He said it's a
county road and wonders if this can be looked at. Hughes said he is concerned about the
placement of the portable outhouse mentioned at Lord Fletcher's Apartments and wonders
if it's in a designated fire lane and wonders if that's allowed. He thinks more investigation
needs to be done about where this is located.
MADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn the
meeting at 8:22 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 914inneton a
CITY OF SPRING PARK
CITY COUNCIL AGENDA
SEPTEMBER 3, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from August 19, 2013
b. City Council Work Session Minutes from August 26, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Ordinance 13-02: Alternative Energy Regulations
b. Resolution 13-17: Adopting 2014 Proposed Levy
11. REPORTS OF OFFICERS & COMMITTEES
a.
Mayor and Council
• b.
City Administrator
i. Part -Time Seasonal Employee
c.
City Engineer
d.
City Attorney
e.
Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a.
September 11, 2013 —Administration Committee — 1:00 PM
b.
September 11, 2013 — Planning Commission — 7:00 PM
c.
September 11, 2013 — LMCD — 7:00 PM
d.
September 16, 2013 — City Council — 7:30 PM
e.
September 17, 2013 — LMCC — 5.00 PM
f.
September 18, 2013 — Fire Commission — 11:00 AM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll
15. MISCELLANEOUS (Information Only)
a.
July Financial Report
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 911inneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
SEPTEMBER 3, 2013-7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Reinhardt. Hughes is excused.
3. INTRODUCTIONS — Reinhardt introduced the council and staff to the public. Administrator
Tolsma, Clerk Lewin Engineer Pearson, City Planner Brixius and Attorney Beck.
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Williamson makes a motion and Bren seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Sippel makes a motion and Williamson seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from August 19, 2013
b. City Council Work Session Minutes from August 26, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS
a. Ordinance 13-02: Alternative Energy Regulations —
Brixius said the planning commission has worked on this for about four months. He said the
first steps were to provide model ordinances from other communities. He said it was
necessary to customize this to Spring Park. Brixius said wind energy, solar panels and
geothermal was addressed. He said he knew there was concern about this due to the City of
Orono's issue. Brixius said his concern is where on Spring Park lots can structures be placed,
what's the impact on neighboring properties and views from the lake. Brixius said the first
portion of the proposed ordinance amends the definitions affected. Brixius said they set up a
section addressing alternative energy systems and removing regulatory boundaries and
created new criteria.
Brixius said geothermal consists of horizontal or vertical pipes underground and circulates
water to either cool or heat. He said there is horizontal trenching or deep well piping.
Discussed was whether these can be extended into the lake and it was decided this would be
prohibited within public water ways. Setbacks will be 10 feet on sides and 25 feet off OHW.
All above ground equipment must meet building setbacks and not be located on the street
side, equipment shall be screened and homemade inventions will not be allowed. He said
there will be standards and must meet building codes. Brixius said abandonment constitutes
removal and enforcement inspections will take place every three years. He said vertical
borings must be approved by the Board of Public Health.
Wind Energy: Brixius said wind generators are not as practical in dense urban environments
as they need to be above structures to avoid turbulence. He said turbans can be roof mounted
on poles. He said if they're freestanding they need to be located center of the lot. They need
• to be properly engineered and a rotor clearance 20 feet form the ground and from adjoining
trees. He said it's a safety standard. He said noise components were added as well as
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
screening and none reflective materials will be required. He said they can't be illuminated nor
display advertising. Brixius said it will require a building permit and it will need to be
periodically inspected. He said enforcement was discussed and it would be treated with
tracking logs. Brixius said boat lift wind turbines would be allowed for boat lifts and recharging
batteries.
10
Solar Panels can be solar electric and solar thermal. He said they can be treated like fences if
they are ground mounted and can't exceed six feet in height. Roof mounting has to
demonstrate structural load. He said there are also solar systems for boat lifts. He said safety
standards, abandonment and permit requirements are the same as for wind energy.
Sippel asked about the definition of a heat transfer fluid and reference to an industry standard
as he assumes technology will change over time. Brixius said he will look into this. Sippel
said what wasn't clear was the horizontal and vertical wind turbine and the vertical axis are
really the only practical one and he doesn't see where there is prohibition of the other. Brixius
said they purposely left it open. He said the horizontal needs about 30 feet of clearance to
avoid turbulence. Brixius said there aren't really any areas in the community that could handle
this except for maybe the Tonka building. Sippel asked about inspections every three years at
the property owners expense and he said he'd rather this be incorporated into the fee
schedule. Brixius said he can change this to a city established fee. Sippel said under wind
energy and noise, he asked if this referral was to standard noise; he feels these should be held
to a lower noise standard than music. Brixius said if council is comfortable, he can come back
with decibel levels. Williamson asked Sippel what decibels levels he was thinking. Brixius
said MPCA has standards and length of time and time of day. Reinhardt asked if we know
how loud turbines are. Brixius said they don't usually make a lot of noise unless they are
malfunctioning. Sippel said that's is his concern because the noise will be going 24 hours a
day. Sippel wonders if there is an industry standard that could be referenced. Brixius said he'll
check this out.
Williamson said he doesn't think it can be capricious. Williamson would like to distinguish
between normal, well -maintained operating noise as distinguished from failing equipment. He
said persistence and repetition can become a nuisance. Reinhardt asked about the boat lift
capability for solar and wind. She asked about wind generators on boat lifts. Brixius said
mostly are on the boats themselves. Reinhardt said her concern is 20 feet above the water
surface and she thinks that is very high. She thinks a boat lift is 10-12 feet off the water and
20 feet seems high. Sippel said if a big boat pulls up to a dock, it might be important to have it
well above the dock. Williamson wonders about the LMCD having rules and regulations.
Brixius explained because they regulate docks and structures on the lake he didn't want
someone putting this out in the lake without being attached to a dock. Brixius said he will
clarify this for residential docks. Williamson asked about screening solar energy systems.
He's trying to imagine solar collectors on a roof. Brixius said the words "ground mounted"
should be added as that is what is being referenced. He said it probably should say
landscaping for screening.
Reinhardt said she thinks the planning commission and city planner did a very complete and
thorough job on working on this. Brixius said this needs to have revised language so he
suggests this be tabled for a future meeting or workshop. Sippel said the impetus was what
happened in Orono and the defense was if it wasn't addressed, it was prohibited. He wonders
if Spring Park has the same and Brixius confirmed. He said where Orono failed and Spring
Park could too, Orono was allowing accessory uses such as playsets that did not require a
permit and the property owner argued his structure should be treated the same. Brixius said •
he thinks the city may have some protection as some of those things are included in Spring
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Park's code. Sippel said things change faster than can be kept up with. He said he thinks if
it's not expressly allowed he wonders if it should require a conditional use permit. Williamson
said he thinks the answer is to set up a mechanism that the unknown things should be
presented to city hall and the applicant can be advised accurately. Brixius said conditional
uses can be difficult in that if they meet the conditions, it will be allowed. Reinhardt said as a
private property owner there are rights but she said it also affects neighboring properties.
Williamson makes a motion to lay this over to the next regular council meeting. Sippel
seconds. All votes in favor, motion carries.
b. Resolution 13-17: Adopting 2014 Proposed Levy -
$980,000, the same as 2009. Tolsma said this must be adopted by September 15th. He said
the League's budget memo states the city can adopt on Monday the 16'h. He said the
consensus seems to be to set it at $980,000. He said the proposed levy can be reduced.
Tolsma said Truth and Taxation is required and needs to be set. He said it has to be after
November 25th and after 6 pm. He said it usually coincides with the first meeting in December.
Reinhardt said the first meeting in December is December 2nd at 7:30. Sippel moves
adoption setting the general fund levy to not exceed $980,000. Bren seconds. All votes
ayes, motion carries. Reinhardt said to let the minutes reflect the T&T will be on
December 2nd.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council - Reinhardt said a music complaint was received for Lord Fletchers
music. She said it was a Spring Park resident. She said the caller also complained
about fishing contests and announcing. She wondered if staff could look at this within
the ordinance. She said she also had a phone call from someone complimenting on the
new street lights.
b. City Administrator
i. Part -Time Seasonal Employee — Tolsma said it was decided this needed to be
approved by the council and he includes what has been paid so far this year.
Bren makes a motion to hire a part-time worker for the rest of the season.
Williamson seconds. All votes ayes, motion carries.
c. City Engineer — Pearson said regarding the street light project Goman indicated he is
pleased with the work the contractor is doing. Pearson said the completion date is
scheduled for Friday, September 13th. Pearson said as part of the contract work, the
existing wiring has been tested. He said about 60-70% of the testing has been
completed and there are about three sections where the wire is not in good condition
and may need to be replaced. He said costs aren't available yet and will be based on
their location. He said if it can be open trenched it will be less than a directional drill.
Pearson said there are five poles located adjacent to retaining walls. He said the
access panel at the bottom of the pole, during manufacturing, was placed on the
backside and accessibility is not possible as it butts against the retaining wall. He said it
affects four of the poles. He said they are working with Miller Bernd to solve this. He
said they know there is a solution. Sippel said the budget allotted 40% for replacing
foundations. Pearson said so far the bolts have been cleaned and in the contractor's
opinion, they don't expect any of the foundations to be removed but the project isn't
complete. He said so far the structural integrity of the bolts and foundation appear to be
in good condition. Sippel said if money is being saved and if the total cost comes in
under, he doesn't want to hold up work to approve repairing the wiring. Sippel wonders
if Goman should be given authority to move forward. Williamson wonders if the wiring
can be done afterwards. Pearson said it can be done independently.
d. City Attorney — Nothing.
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
a. September 11, 2013 —Administration Committee — 1:00 PM
b. September 11, 2013 — Planning Commission — 7:00 PM
c. September 11, 2013 — LMCD — 7:00 PM
d. September 16, 2013 — City Council — 7:30 PM
e. September 17, 2013 — LMCC — 5:00 PM — Sippel said this is at 5:30 PM
f. September 18, 2013 — Fire Commission — 11:00 AM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Sippel moves and Williamson seconds to pay the bills. All votes
ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. July Financial Report — Sippel asked about the money in the money market account to
pay for the street lights. He wonders about the FDIC limits. Tolsma said he will
address this at Admin on Wednesday. He said he's been told that they pledge
additional security above the FDIC limits. Sippel said Ehlers has been consulted to see
if there was a better rate than Wells Fargo and Ehlers has a better rate and he thinks it
should be investigated. Williamson said interest rates have been so low for so many
years. He said Community Investment Partners, used previously, were able to get
some better rates. Reinhardt said Ehlers and CIP have merged. Williamson said it's
important to conserve cash.
b. Williamson asked about Shoreline Place condos and the area where boatlifts are piled
in the city right-of-way and noticed it's been redone with gravel. He said there is an
original conditional use permit about permeable surface and he wonders who changed
the landscaping and it was done on the city's right-of-way. Tolsma said he wasn't
aware of this change.
16.ADJOURNMENT — Sippel makes a motion and Bren seconds to adjourn the meeting at
8:46 PM. All votes ayes, motion carries.
i
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
' CITY OF SPRING PARK
CITY COUNCIL AGENDA
SEPTEMBER 16, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake .Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from September 3, 2013
b. Administration Committee Minutes from September 11, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
a. Hennepin County Commissioner Jan Callison
b. Legal Consultant Mark Vyvyan
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Ordinance 13-02: Alternative Energy Regulations
11. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. September 17, 2013 — LMCC — 5:30 PM
b. September 18, 2013 — Fire Commission — 11:00 AM
c. September 19, 2013 — Full Police Commission — 8.00 AM
d. September 23, 2013 — City Council Work Session — 7:00 PM
e. September 25, 2013 — LMCD — 7:00 PM
f. October 7, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Fire Department Press Release
b. August Fire Report
c. Orono Police Compliance Check Results
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Yinneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
SEPTEMBER 16, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL All council members present.
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA Motion made by Williamson, seconded by Hughes. and unanimousl
approved 5-0.
6. ADOPT CONSENT AGENDA Motion made by Sippel, seconded by Bren, and
unanimously approved 4-0, with Hughes abstaining due to absence from Sep. 3'd
council meeting.
a. City Council Regular Meeting Minutes from September 3, 2013
b. Administration Committee Minutes from September 11, 2013
7. PUBLIC FORUM No comments received.
8. PRESENTATIONS & GUEST SPEAKERS
a. Hennepin County Commissioner Jan Callison Commissioner Callison informed the
council that Hennepin County recently approved a. 98% levy increase and that there
was a slight overall decrease in the 2014 county budget. Callison also noted that
• projections for 2014 are also showing the first increases in property values since 2007
and that the county would be holding their truth in taxation public hearing on Nov. 26tn
Council member Hughes asked Commissioner Callison if the county is expecting
significant savings due to the new sales tax exemption for public entities being
implemented in 2014. Callison stated that the county was indeed expecting a
substantial amount of savings, although she was uncertain what the exact figure would
be. Mayor Reinhardt asked about the light signal back-up power installation schedule
and when Spring Park could expect to see the back-up batteries installed on Shoreline
Drive. Callison noted that the back-up program for light signals is paid for through the
county's $10 wheelage tax and that she would check into when the light signals in
Spring Park are scheduled for the upgrade and get back to the city. Council Member
Williamson asked how Hennepin County Medical Center was doing regarding finances.
Callison said that funding for HCMC is a perpetual issue and that the county is always
looking at ways to improve service quality while reducing costs for taxpayers.
b. Legal Consultant Mark Vyvyan Motion made by Williamson, seconded by Hughes,
and unanimously approved 5-0 to _-ggo into closed session to discuss litigation
strategy.
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Ordinance 13-02: Alternative Energy Regulations NAC consultant Bob Kermis updated
the council on the final draft of the alternative energy ordinance before the council for
. adoption. Kermis noted that this draft incorporated the council's feedback from the Sep.
3'd council meeting regarding coolants for geothermal systems and noise specifications
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
for wind turbine systems. Council member Sippel commented that he appreciated the
updated language regarding the allowable coolants and that the city should look at
applying the updated noise language to other mechanical and HVAC systems
throughout the city. Council member Williamson recommended that the noise standard
of 55 db be reduced to 45 db due to the pervasive nature of wind turbines. Mayor
Reinhardt agreed that 45 db might be a better starting point if the rest of the council wa•
comfortable with it. Sippel stated that he was ok with the 45 db level for now, although
he would like more research done on what an appropriate level should be in the future.
Motion made by Williamson, seconded by Hu-ghes, and unanimously approved 5-
0 to amend the noise standard to 45 db. Williamson also noted a number of small
grammatical mistakes that should be corrected. Motion made by Williamson,
seconded by Sippel, and unanimously approved 5-0 to change "place" to
"Placed" on page 7 under section c2g, to remove the second "not" on page 8
under section c3b2, and to include "in accordance with the city's fee schedule" to
section 4c on page 6, section i2 on pa-ge 8, and section 5b on page 11. Motion
made by Williamson, seconded by Sippel, and unanimously approved 5-0 to
adopt ordinance 13-02 with the aforementioned amendments.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council Mayor Reinhardt noted that administration citations, social host
ordinances, and the 2014 budget are on the agenda to be discussed at the upcoming
police commission meeting on Sep. 19tn
b. City Administrator Nothing to report.
c. City Engineer Nothing to report.
d. City Attorney Nothing to report.
e. Utility Superintendent Nothing to report.
12. UPCOMING MEETINGS & TRAINING
a. September 17, 2013 — LMCC — 5:00 PM
b. September 18, 2013 — Fire Commission — 11:00 AM •
c. September 19, 2013 — Full Police Commission — 8:00 AM
d. September 23, 2013 — City Council Work Session — 7:00 PM
e. September 25, 2013 — LMCD — 7:00 PM
f. October 7, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll Motion made by Williamson, seconded by Hughes, and unanimously
approved 5-0 to pay bills and payroll.
15. MISCELLANEOUS (Information Only)
a. Fire Department Press Release
b. August Fire Report
c. Orono Police Compliance Check Results
16.ADJOURNMENT Motion made by Sippel, seconded by Bren, and unanimously approved
5-0 to adiourn the meeting at 8:24 p.m.
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On .cake Minnetonka
•
CITY OF SPRING PARK
CITY COUNCIL AGENDA
OCTOBER 7, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from September 16, 2013
b. City Council Work Session Minutes from September 23, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9, PETITIONS. REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Conduit Financing Public Hearing
b. Resolution 13-18: Approving The Issuance & Sale of Senior Housing Refunding Note
c. Resolution 13-19: Approving 2014 LMCC Budget
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. Winter Trail Maintenance
ii. Park Island Apartments — Scott Qualle
c. City Engineer
i. Wiring Bids
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. October 9, 2013 — Administration Committee — 1:00 PM
b. October 9, 2013 — Planning Commission — 7:00 PM
c. October 9, 2013 — LMCD — 7:00 PM
d. October 15, 2013 — LMCC — 5:00 PM
e. October 21, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. September Fire Report
b. August Financial Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 7, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 94innetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 pm.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson, various students of the MWHS
Government class.
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Reinhardt wants to add under 10d, Resolution 13-20. She said it's an
amended LMCC joint powers agreement and resolution. Williamson makes a motion and
Hughes seconds. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Reinhardt stated there are some updated, re -formatted
minutes in front of the council. Reinhardt said the adoption of the 9-16-13 minutes includes the
confidential part of the minutes. Bren makes a motion and Williamson seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from September 16, 2013
b. City Council Work Session Minutes from September 23, 2013
.7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS
a. Conduit Financing Public Hearing — Reinhardt said there is a speaker to discuss the public
financing. Mark Beese with Northland Securities and Mark Meyers with Presbyterian Homes.
He said they are here tonight to process conduit financing which is using the city's name to
borrow money at tax exempt interest rates. Beese said the project is in the city of Chanhassen
and three cities are being requested in order to get bank qualification for the project. He said
the bonds are then sold to local, community banks. Reinhardt asked for clarification of the
city's responsibility. Beese said the city is not on the hook for the money, it's just a conduit.
Sippel asked about why Chanhassen isn't sponsoring it and Mark said because it's a 20 million
dollar project, each city only gets 10 mil.
•
Reinhardt opens public hearing at 7:35 p.m. No comment received. Public hearing is closed
at 7:35 pm.
Reinhardt said the city attorney has reviewed the materials and recommends approval.
Williamson wants to establish for the record this is an administrative function and no security
interest is being provided. Hughes said to reaffirm his understanding he asks about item 3,
receiving 1 /8 of 1 % of the bond issue and Reinhardt said this is what the other cities are
charging. Williamson said this also covers the city's expenses.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
b. Resolution 13-18: Approving The Issuance & Sale of Senior Housing Refunding Note -
Hughes moves approval of conduit financing as outlined in the documents. Williamson
seconds. All votes ayes, motion carries.
c. Resolution 13-19: Approving 2014 LMCC Budget — Reinhardt said Sippel and Williamson,
LMCC representatives, can outline the budget and what is being approved. as there are
significant changes. Williamson said it's been difficult. He said there has been an option to
opt out and cities have thought about it and some have taken action but it was during the
budget process so three budgets were considered taking into consideration what was going
on. He said revenues are still uncertain. Williamson said the LMCC must adopt a proposed
budget and provide it to member cities and they have 45 days to approve or disapprove the
action. He said it takes a majority to approve or explicitly reject. Williamson said once a
budget is adopted, to change it, specifically to increase expenditures, requires unanimous
approval. Reduction in budget can be done administratively.
He said the budget before the council is predicated on the exit of four cities and based on
expected revenues of 2013 revenues. He said using current revenues with no expectation of
additional revenues the budget is predicated on doing the commission's business and if the
dollars so allow provide the current services.
Williamson said cities can rescind their decision to depart the commission up to December
31 st. He said those dollars then become available. Proportionality is difficult. He said
$257,000 covers the expenses to run the LMCC and also covers studio access, qualified
producers, operating staff school and community events. Williamson said if a city chooses to
leave, those expenses would leave and, if a city chooses to leave, staff reductions will have to
be made. He said severance will have to be paid and unemployment compensation may hav
to be paid. Sippel said this is a formality. Huges said there have been upgrades to the lightino
and equipment and he wonders if this will short change them. Williamson said there is no debt
and cash has been paid for equipment. Williamson said equipment needs have been met so
far. Reinhardt asked if the approval was unanimous and Sippel said no. He said there were
weighted votes, larger communities had more votes to cast. Williamson moves adoption of
the proposed LMCC 2014 budget. Hughes seconds. All votes ayes except Sippel votes
nay. Motion carries.
11. REPORTS OF OFFICERS & COMMITTE
a. Mayor and Council — Reinhardt said staff is meeting with Boomerang Labs to discuss
sewer credit options and to look at current metering. She said recommendations will be
brought to the council. She said she received some complaints regarding Fletcher's
Oktoberfest about the loud volume of music. She said this should be considered if it
comes back next year. Sippel said Fletcher's also received calls. Hughes said there
were some runners in the TC Marathon, Sandra McClellan, age 35 came in 27th and, in
her division, she came in 3rd. Two other runners from Spring Park also completed. He
suggests it be put in the newsletter. Mound resident Seth Brickley placed third in the
ten mile.
b. City Administrator
i. Winter Trail Maintenance — Tolsma said this is an annual request to cities that
have the trail. He said Spring Park has traditionally chose not to maintain the
trail because of limited staff and equipment. Reinhardt said calls have been
received from residents to maintain the trail for walking. She said the city would*
be responsible for repairing damage to the trail and she doesn't want to take that
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
3
liability. Sippel said it would be nice to have the trail cleared but the conditions
are prohibitive. He feels unless the entire trail is maintained versus randomly, it
doesn't make much sense.
ii. Park Island Apartments — Scott Qualle — Said he wants to bring the council up to
speed about some issues that may come up. He said Mike and Rick Gorra own
2250 and 2270 Island Drive and he said the city recently received a complaint
from a resident. He said there is an above grade and below grade garage
structure. He said there is a tunnel that leads to the garage structure. He said
on the other side there is a garage structure that is two story as well and they
also both have pre -stressed concrete planks. He said the complaint was about
the tunnel collapsing. He said the tunnel is made of concrete block. He said
upon inspection, that structure is failing, the block is broken in many pieces and
Qualle said the steel shims are rusted. He said the center core and interior core
has fallen away in the other building. He said there has been some shoring up
done.
Qualle said a letter was written to resolve this quickly or condemnation would
take place. Qualle said engineering is necessary and Gorra's are resistant to
this. Qualle said he will likely be posting both garage structures. Hughes said
this city needs a rental ordinance that would include these type of things as it
keeps the quality level of rental units safe and up -to -code. Reinhardt said if the
building inspector feels it's unsafe, it's unsafe. Reinhardt said from a practical
standpoint she wonders how many cars will be displaced and what other parking
options there are. Qualle said there are about 100 spots.
Reinhardt asked about condemnation. Qualle said he would post red Do Not
Occupy posters but he suspects they may be removed. Williamson asked about
the percentage of occupation of the buildings. Qualle thinks they are probably
close to full. Reinhardt asked Qualle if he is looking for a motion. She said
Qualle has full authority as the building official.
Qualle said the Tonka Grille has an issue that has been worked on for about a
year. He said there is an issue with ventilation with the condos located above the
Grille. He said fireplaces and water heaters are backdrafting. He said there are
new commercial owners and it could be $20-30,000 repair. Hughes said he
refers to rental properties and he believes there would be similar patterns found
in rental properties throughout the city. Hughes thinks this is a good subject for a
study session. Reinhardt asked how this came to light. Qualle said this was a
resident complaint that goes back 12-15 years. He said it was recently brought
to light when the decks were resurfaced. Reinhardt asked if there is an interim
fix during the repair. Qualle said that was the hope during the summer but now
it's October.
Qualle said Certified Auto still has open permits dating back to the fire. Qualle
said Phleghaar represents some challenges to completing his projects. He said
there could be a Do Not Occupy issued. Phleghaar wants to do the work himself
but doesn't get around to completing it. Hughes asked if the old permits have
• expired can a requirement be made to reapply for new permits and new fees be
assessed? Qualle said the question would be if he would refuse to reapply.
c. City Engineer -
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
rd
Wiring Bids — Pearson said the wire replacement project has to do with the
streetlights on Shoreline Drive. He said background information is at the recent
September work session there were a number of items discussed. All existing
wiring serving Shoreline Drive was tested by passing a current through existing
wire between streetlights. He said tests indicated 30% of existing wiring was in
poor or marginal condition. He said marginal could mean cracking of insulation
around the wiring. He said it might not need to be replaced but based on the
subconsultant, Barr Engineering, they recommended to the city that both the
poor wiring and the marginal condition wire be replaced. He said reasons were
there can be stray current that grounds and there are costs related to the current
going into the ground and the marginal wiring only gets worse. Pearson said
some of the contract work to be completed did not need to be completed. He
said the light standard bases, the bolts and the concrete foundations were in
good condition. He said the original bid assumed 40% replacement and none
were needed. He said there has been a savings of about $40,000.
Pearson said he is a civil engineer, not an electrical engineer. He said one
question was it is proposed six wires be installed between the streetlights and
whether six wires are necessary. He said the answer is yes, six wires are
needed. Positive wires, ground wires and neutral wires make up the six. As part
of the installation they are proposing a two inch PVC conduit. He said this is a
directional bore operation so sidewalks don't need to be removed, only at each
end of the bore. He said the conduit is not necessary however electrical
engineers state wiring can be damaged during installation. He said conduit is
about $.70 per foot and it would be about a $2,000 item. Pearson said state
code requires a minimum of 24" and a depth of 30" from grade is recommended
He said there was discussion about county road upgrades in the future and the
30" depth placement should be good. Hughes said he was pleased that the
conduit is running around $2,000. Williamson asked about the directional bore
when a boulder is hit. Pearson said they might have to go around it or the
boulder will have to be removed. Hughes asked about the depth of the water
mains. Pearson said 7.5 feet of cover.
Pearson said at the request of the council, quotes were solicited and seven
contractors were invited. Four contractors submitted bids. He said three
contractors submitted a quote. Pearson said a summary has been provided.
Pearson said the three were Egan, Granite Ledge and Muska Electric. The
quotes were read. Hughes asked about timeline as far as the quote. Pearson
said Goman talked with Egan and if the contract is awarded and after city
attorney review work could start as early as October 14t". He said there is a 14
day calendar completion and Egan can complete by the end of the month of
October.
Pearson said the light poles for the signal units and the other poles with the
access panel changes should be completed by October 18t". Williamson asked
about two bids being about $1700 apart. He said it's obvious to take the low bid
but it should be a qualified bid. He wonders if there is an advantage in taking the
technically second lowest bidder as they are doing the project already. Pearson
said when there are two contractors working on the same project what about the
warranty. Pearson said contractors will be working on top of each other to get
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
•
•
the work done according to the timeline. He said if there is conflict there could be
finger pointing. Tolsma said there is something to be said about continuity.
Williamson asked for Pearson's recommendation. Pearson said in his opinion he
would stick with one contractor for the continuity factor. He said there would be
no finger pointing and less of a hassle for staff. Tolsma recommends the same.
Sippel agrees and so does Hughes. Sippel makes a motion for Granite Ledge
for full part A and Part B poor and marginal wiring to be completed by the
end of October. Hughes seconds. All votes ayes, motion carries.
d. City Attorney — nothing.
e. Utility Superintendent — nothing.
12. UPCOMING MEETINGS & TRAINING
a. October 9, 2013 — Administration Committee — 1:00 PM
b. October 9, 2013 — Planning Commission — 7:00 PM
c. October 9, 2013 — LMCD — 7:00 PM — Hughes said the LMCD has moved into the
Mound City Hall.
d. October 15, 2013 — LMCC — 5:00 PM
e. October 21, 2013 — City Council — 7:30 PM
Reinhardt reminds of the appreciation dinner tomorrow evening.
13. UNFINISHED BUSINESS — none.
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Sippel asked about the claim for Granite Ledge and if that is for a
substantial completion. Pearson said it is partial. Pearson said the pay request was
$240,000 and the total contract without the banner poles was $356,000 and it should be
around $316,000. Williamson asked about retainage. Pearson said it becomes
discretionary until the punchlist is completed. Williamson asked if the wiring is separate.
Pearson recommends checking with the city attorney on this because of a new state
statute about change orders. Williamson makes a motion and Bren seconds to
approval the claims. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. September Fire Report
b. August Financial Report
16.ADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn the meeting at
9:17 pm. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 21, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, students from MWHS Government class.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Bren seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from October 7, 2013
b. Administration Committee Minutes from October 9, 2013
c. Planning Commission Minutes from October 9, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
•10.ORDINANCES & RESOLUTIONS -
Alternative Energy Ordinance Summary — Reinhardt said a lengthy alternative energy
ordinance was passed and for newspaper publication a summary of the ordinance can be
accepted by the council for publication. Beck said there are two things that need to be done.
The Council needs to make a finding that the summary will clearly inform the public of the
intent of the ordinance and then they approve the publication of the summary by 4/5ths vote.
Williamson moves approval of the summary ordinance for Ordinance 13-02 and Bren
seconds. Williamson said for the government students, when cities adopt ordinances they
must publish in the paper the change or new ordinance. He said in cases of lengthy
ordinances they can be published in summary form instead. Beck requests an amendment
to the motion and summary of Ordinance 13-02 that it does clearly inform the public.
Williamson agrees with that amendment and Bren agrees. Sippel asked why a copy of this
can't be posted on line. He asked for a friendly amendment to include also posting this
on the website and to make mention of this in the summary. It's accepted with the
motion maker and the secondary that this friendly amendment is accepted. Motion,
amendment and friendly amendment passes on roll vote, unanimously. Hughes requests
for the next newsletter something be added about this new ordinance.
11. REPORTS OF OFFICERS & COMMITTEES -
a. Mayor and Council — Reinhardt said the recent article in the Lakeshore Weekly News
reported that there was a plan to replace the traffic lights in Spring Park and that is not correct.
Reinhardt said there is an expansion for Metro Transit and there are workshops that the
• council is invited to attend.
• Hughes said the LMCD is now located at the old Mound City Hall. Hughes said on
November 161h there is an all day seminar where young persons can get their safe
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
boating certificate through the DNR. He said it's an all day class and it's for the 12-13
year old age group. He said the class will be held at the HC Water Patrol building in
Spring Park.
• Williamson said for the LMCC the key issue is adoption of the budget. He said there ism
approval from the majority of cities of approval for the budget (nine cities). He said it MW
may be subject to some revision. He said secondly there are two changes to the joint
powers agreement (JPA). One to change the votes necessary to make changes and
the second to allow an opt -out on 15 months' notice if they want to leave the LMCC. He
said those JPA proposals have been approved by 10 out of the 17 cities. He said some
cities have given notice of withdrawal but four of the nine have a rescission clause. He
said at the study session will be actual impact and the strategic lay of the land if they
are passed or they are not.
a. City Administrator — nothing.
b. City Engineer — nothing.
c. City Attorney — nothing.
d. Utility Superintendent — nothing.
12. UPCOMING MEETINGS & TRAINING
a. October 23, 2013 — LMCD — 7:00 PM
b. October 28, 2013 — Work Session — 7:00 PM
c. November 4, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Hughes makes a motion and Sippel seconds to pay the bills. All
votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. Park Island Correspondence — Reinhardt said there is correspondence from the building •
inspector and the owner of the apartments. Reinhardt said the letters are explanatory. She
said the inspector is expressing unsafe conditions and the building owners are disagreeing.
Tolsma said there is a meeting on Wednesday morning to discuss this issue. He said it will
also come to the council's work session for discussion. He said there is no action for the
council to take at this time. Hughes asked about the city's responsibility regarding the
complaint filed by Gorra. Tolsma said he wanted to include it so the council is aware of this.
He said the Gorras are hoping the city council will take action to basically go over the building
official's head on this. Tolsma said Gorra was told this was unlikely.
Williamson asked about the drain down of the water tower and it's been scheduled and
rescheduled. He wonders if the November 6th schedule is okay with Goman regarding the cold
weather. Tolsma said he spoke with the individual who will be going into the tank to do the
inspection and that person isn't worried about the conditions and wasn't worried about the
conditions when it was canceled. Apparently it's quick and the draw down might keep it from
freezing if it's moving on the draw down. Tolsma explained the inspector is from St. Germaine
and the city will have there own inspector as well.
MADJOURNMENT — Hughes makes a motion and Bren seconds to adjourn at 7:50 p.m.
All votes ayes, motion carries.
Wendy Lewin, City Clerk .
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 91,linneton a
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 4, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from October 21, 2013
b. City Council Work Session Minutes from October 28, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-20: Adopting the LMCC Joint & Cooperative Agreement As Amended
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
• c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. November 4, 2013 — City Council — 7:30 PM
b. November 13, 2013 —Administration Committee— 1:00 PM
c. November 13, 2013 — Planning Commission — 7:00 PM
d. November 13, 2013 — LMCD — 7:00 PM
e. November 18, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. LMCC Live Feed Location Request Letter
b. 2014 Proposed Tax & Market Value Information
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 91,linneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 4, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, students of MWHS government class.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA - Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
ADOPT CONSENT AGENDA — Hughes makes a motion and Williamson seconds to adopt
the consent agenda. Williamson said on the Work session minutes, he has a couple of
changes. He wants the proposed changes in the LMCC JPA to show an effective date of
January 1 st, 2014, when unanimity can be achieved with remaining cities and he's going to
request the council vote for it. The friendly amendment is agreeable to the second. All
votes ayes, motion carries.
a. City Council Regular Meeting Minutes from October 21, 2013
b. City Council Work Session Minutes from October 28, 2013
6. PUBLIC FORUM — No one.
7. PRESENTATIONS & GUEST SPEAKERS — No one.
08. PETITIONS, REQUESTS & APPLICATIONS — None.
9. ORDINANCES & RESOLUTIONS
a. Resolution 13-20: Adopting the LMCC Joint & Cooperative Agreement As Amended —
Williamson moves adoption and Hughes seconds. Williamson said he clarifies that this
does put the city on record of approving the suggested changes to the JPA to allow future
amendments by two thirds vote and to allow for cities to choose in the future to do so with 15
months notice in October. Sippel said at any time with 15 months notice a city can withdraw
as of December 31St but 15 months notice is needed. Reinhardt said they are voting on the
actual document. Williamson said the out is it refers specifically to the amended document.
All votes ayes, motion carries.
10. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — No one has anything.
b. City Administrator - nothing.
c. City Engineer - nothing.
d. City Attorney - nothing.
e. Utility Superintendent - nothing.
11. UPCOMING MEETINGS & TRAINING
a. November 4, 2013 — City Council — 7:30 PM
b. November 13, 2013 — Administration Committee — 1:00 PM — Reinhardt asked Tolsma
and Williamson if it's okay to reschedule that meeting. She said she'll send an e-mail to
work out a change date.
c. November 13, 2013 — Planning Commission — 7:00 PM
• d. November 13, 2013 — LMCD — 7:00 PM
e. November 18, 2013 — City Council — 7:30 PM
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll —
Sippel asked about the item under truck repair about adding a salting unit to the back of the
city truck. Tolsma said there wasn't a lot of discussion with Goman on this. He said this was
for the purchase and installation for a small salt spreader. Tolsma said he's not sure of the fuI*
intention other than it may assist with trouble spots leftover after a plow and sanding event.
Sippel questions why we are paying a contractor for this and then the city purchases the same
equipment. Sippel said he thought this was why Concept Landscaping lost the bid because
they didn't have salting equipment. Bren said she's curious, she wonders about the three bills
At&T Mobility, Sprint and Nextel. Tolsma said Nextel is DJ's phone, AT&T is the IPad and
Sprint is DJ's laptop. Hughes said the fire alarm battery indicator is going off so it's a reminder
for Spring Park residents that courtesy Mound Fire, 9 Volt batteries are available at city hall.
Williamson makes a motion and Bren seconds to pay the bills. Williamson said he
doesn't think the bill should be held up but he thinks there should be an answer to any
question a council member has on payment of the bills. Williamson wants to make a
strenuous note of this so the question produces an answer in writing. Tolsma said there
seems to be a threshold of spending without requiring council approval and that can be
changed if the council would like to review expenditures. Williamson said petty items don't
need council approval as routine and repetitive expenditures do not but, when it comes to an
equipment purchase or an equipment modification, then these items need to be brought to the
council. Tolsma said Goman will take care of certain areas in the city, lift stations, fire
hydrants, city hall. He said maybe that's the thought process on this one. Reinhardt said
she'd like an update in the dispatch this week. Sippel said it's not the amount, it's just that it's
already contracted out. All votes ayes, motion carries. Hughes said with Goman not
attending the council meetings and workshops, he doesn't have a chance to explain things to
the council. He said there is some missed opportunity for communication.
14. MISCELLANEOUS (Information Only)
a. LMCC Live Feed Location Request Letter —
Reinhardt said they are requesting suggestions for live feed and free cable service.
Williamson said he was also surprised to see this as it was a subject from a year ago. He said
they want to continue connections to city hall and public works facility but some cities are
bigger and may have more than one public works location. He said this is a way to catch
those extra locations. Hughes said the intended use is what. Williamson said it's just the
connections. They are looking for places that were overlooked. Hughes is thinking about the
Water Patrol for safety activities. Reinhardt said her concern is the schools — mostly the high
school. Sippel agrees; live feed from city hall might not be as important as having it at the high
school. Williamson said there should be some interest expressed for schools, Water Patrol
and Tolsma could communicate that to the LMCC.
b. 2014 Proposed Tax & Market Value Information — Reinhardt said this was for taxes
payable in 2015.
15.ADJOURNMENT — Sippel makes a motion and Hughes seconds to adjourn at 7:56 pm.
All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 9V inneton
CITY OF SPRING PARK
CITY COUNCIL AGENDA
OCTOBER 21, 2013 — 7.30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from October 7, 2013
b. Administration Committee Minutes from October 9, 2013
c. Planning Commission Minutes from October 9, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Alternative Energy Ordinance Summary
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. October 23, 2013 — LMCD — 7:00 PM
b. October 28, 2013 — Work Session — 7:00 PM
c. November 4, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Park Island Correspondence
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lae 14inneton a
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 18, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from November 4, 2013
b. Administration Committee Minutes from November 13, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-21: Release of Letters of Credit For Presbyterian Homes Redevelopment
Project
b. Resolution 13-22: Release of Escrow For Presbyterian Homes Redevelopment Project
c. Ordinance 13-03: An Ordinance To Enforce Coal Tar Sealant Prohibition
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. November 19, 2013 — LMCC — 5:00 PM
b. November 25, 2013 — Work Session — 7.00 PM
c. November 27, 2013 — LMCD — 7:00 PM
d. December 2, 2013 — City Council (Truth In Taxation) — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. October Fire Department Report
b. Fire Department Press Release
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 18, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 94inneton a
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 pm.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Reinhardt introduced the council and staff to the public. Administrator
Tolsma, Clerk Lewin, Attorney Beck, Engineer Pearson and various students of the high
school government class. Former city administrator, Jim Brimeyer.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes said under 6b., item 4, he has some questions.
Hughes asked if Mound has a community service officer who is still an employee of the City of
Mound. Reinhardt said this will be on the agenda at a future work session. Tolsma said the
CSO will probably be invited to that work session. Williamson makes a motion and Bren
seconds to adopt the consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from November 4, 2013
b. Administration Committee Minutes from November 13, 2013
7. PUBLIC FORUM — No one.
8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS None.
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-21: Release of Letters of Credit For Presbyterian Homes Redevelopment
Project —
Project Manager Jim Brimeyer said he is here for three reasons. One to inspect the new
streetlights and feels it's a nice addition. He said secondly to make the final report on this
project and thirdly he gets a place set for the annual appreciation dinner. Brimeyer said when
the project started, letters of credit were required at 110% and when completed that amount
could be reduced to 10%. He said when it was finished in 2011 it was reduced to 5% because
of the infamous July 2011 rainfall and questions about storm water runoff as it related to it.
Brimeyer said if there are no outstanding concerns, the funds could be released at this time.
He said $5,000 was held back for landscaping concerns and about $4500 remains because
there are a couple of trees that haven't made it and they are going to be replaced. He said he
recommends not releasing the escrow fees until they are planted. Reinhardt said Resolution
13-22 has as a condition the trees be replaced first. Tolsma said he spoke with Belz and the
tree plantings are lined up for tomorrow. Upon looking at the site, the species of trees were
not the right tree for that location for the amount of irrigation. He said trees will be replaced
that are more water tolerant. Williamson asked about the two trees that are still alive. Tolsma
said those two are different than the three that died. The recommendation is for linden tree
plantings. A warranty will be gotten for the landscaping. Hughes moves approval of 13-21
• and Bren seconds. All votes ayes, motion carries.
b. Resolution 13-22: Release of Escrow For Presbyterian Homes Redevelopment Project -
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
Williamson said as suggested by Brimeyer, the language seems clear but wonders if this was
prepared by staff or the attorney. Beck said she prepared it and Tolsma modified it to include
the trees. Hughes wonders about waiting another month after the trees are in and we know
the exact number considering any additional costs. Williamson agrees because there are
outstanding issues. Brimeyer said it's not the dollar amount and more about closing this out. •
He said a condition could be made that there is assurance that all has been paid, the trees are
planted and there is a warranty. Reinhardt said she's comfortable adopting the resolution with
the conditions. Reinhardt moves approval of 13-22. Sippel seconds. Hughes said his
question is something in the motion and an amendment friendly accepted that the city receives
a copy of the warranty for the trees and we have documentation from subcontractors that
they're done with the project. Brimeyer thinks that's reasonable. Reinhardt withdraws her
original motion and Sippel agrees. Reinhardt makes a new motion to approve
Resolution 13-22 subject to a condition that the city is provided with documentation of a
warranty on the trees and documents that the subcontractors have been paid the final
amounts. Sippel seconds. All votes ayes, motion carries.
c. Ordinance 13-03: An Ordinance To Enforce Coal Tar Sealant Prohibition —
Tolsma said in the 2013 session the State Legislature passed a law banning the sale and use
of CTS coats used in residential seal coats of driveways. He said they leave it up to cities and
cities should adopt the model ordinance by the League of MN Cities. Tolsma said Hughes
thinks this has been previously discussed. He said it might even be difficult to get this cold tar
sealant anymore. Hughes wonders about the enforcement process. Tolsma said the police
would probably be called and a citation could be written. He said it's a misdemeanor with a
$1000 fine. Sippel wonders how the police would even know it was cold tar sealant. Tolsma
agrees it would be difficult. Hughes said he thought he heard Goman say someone was still
using this product as soon as a year ago. Tolsma said this could be further discussed at work
session, if necessary. Hughes said he likes the ordinance but thinks it might be worthwhile to,*
bring it up at a work session and have Goman weigh in on what the commercial people are
doing. Hughes moves approval of 13-03 and Williamson seconds. Williamson said it's
already a state law. He said we're acting as a subdivision of the state. He thinks it will be
worthwhile to bring this to study session in order to discuss enforcement. He thinks residents
need to know this is on the books come spring. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said she got an email from our assessor Kevin Wynn
with foreclosure listings for Hennepin County. She said there was just one in Spring
Park on Park Lane. Hughes said the LMCD had the safety workshop last week as a
trial run. He said there are a few changes that need to be made. He said it was well
received.
b. City Administrator — Nothing.
c. City Engineer — Nothing.
d. City Attorney — Nothing.
e. Utility Superintendent — Nothing.
12. UPCOMING MEETINGS & TRAINING
a. November 19, 2013 — LMCC — 5:00 PM — change is 5:30 pm.
b. November 25, 2013 — Work Session — 7:00 PM — Reinhardt said this is also the night of
the tree lighting. She suggests a notice be put in the packet with timing information.
c. November 27, 2013 — LMCD — 7:00 PM — This meeting has been canceled.
d. December 2, 2013 — City Council (Truth In Taxation) — 7:30 PM
13. UNFINISHED BUSINESS —none. .
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll —
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
3
•
•
Sippel said he wants to ask about the payment to Leander Johnson. He said it was for
repair/replacement of sidewalk and a portion was related to street light. He thought that was
contracted through Granite Ledge. He wonders if he's mistaken. Tolsma said he thinks
Granite Ledge ended up using our sidewalk guy as a subcontractor of theirs. Sippel wondered
if Granite Ledge would be responsible for the payment to Johnson instead of the City, just so
they're not double paid. Sippel said there was discussion about coupling some sidewalk repair
and he wonders if this was for what was done in advance of the streetlights or in conjunction
with the streetlights. Sippel makes a motion to approve to pay the bills except withhold
payment #27609 until clarification. Hughes seconds. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. October Fire Department Report
b. Fire Department Press Release
MADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn at 8:04
pm. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Lcy ;� T � I Ak
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
DECEMBER 2, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from November 18, 2013
b. City Council Work Session Minutes from November 25, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 13-23: Final Tax Levy for 2014
b. Resolution 13-24: 2014 Budget
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. December 11, 2013 —Administration Committee— 1:00 PM
b. December 11, 2013 — LMCD — 7:00 PM
c. December 11, 2013 — Planning Commission — 7:00 PM
d. December 16, 2013 — City Council — 7:30 PM
e. December 23, 2013 — Work Session — 7:00 PM (Move to December 30tn?)
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 2, 2013 — 7.30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 91,linnetonka
1. CALL TO ORDER - Mayor Reinhardt called the meeting to order at 7:30 pm.
2. ROLL CALL - Sippel, Williamson, Bren, Hughes, Reinhardt
3. INTRODUCTIONS - City Administrator Dan Tolsma and various students of the MWHS
government class.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA - Williamson makes a motion and Hughes seconds to adopt the
agenda. Hughes has a change under 14 a. to start discussion on drafting a rental ordinance
and suggests to make claims item b. Hughes asks the motion maker for the friendly
amendment and Williamson agrees. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA - Sippel makes a motion and Bren seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from November 18, 2013
b. City Council Work Session Minutes from November 25, 2013
7. PUBLIC FORUM - No one.
8. PRESENTATIONS & GUEST SPEAKERS - None.
9. PETITIONS, REQUESTS & APPLICATIONS - None.
10.ORDINANCES & RESOLUTIONS -
a. Resolution 13-23: Final Tax Levy for 2014 - Tolsma said he has PowerPoint
presentation. He outlines the revenue and expenditures. Tolsma discusses market
value affecting property tax. He explains tax capacity to a percentage applied to
properties. Illustrated is where tax dollars go. Tolsma explained who the other taxing
authorities are. Williamson said the "other" category covers several agencies including
mosquito control, the Watershed District. Reinhardt said the levy is established at
$980,000. She said it's the same as 2009 and 2010. She said it reduced slightly but
now it's increased again slightly. She said the preliminary levy was set in September,
it's been discussed in several work sessions and it's now up for adoption. Sippel asked
if the snow plowing contract was under streets and Tolsma acknowledged. Hughes
moves to accept 13-23 adopting the final tax levy. Sippel seconds. All votes
ayes, motion carries.
b. Resolution 13-24: 2014 Budget - Williamson makes the motion to adopt Resolution
13-24. Bren seconds. Hughes said in past years, he wonders if 601-39104 other
revenue for water fund on page three if that's where the rental fees come in for the
water tower. Tolsma said yes, the fees charged for using the water tower for attenae.
Hughes said that increases every year and he doesn't know if it's every three years.
Tolsma said it's spelled out in each individual contract and he and Goman went through
these contracts recently. Hughes noted the amount received this year has almost
doubled. Tolsma said he wants to check on that as there was an upgrade to an
antennae. Reinhardt said the general fund budget is for $1,080,310 and again, it's
• something the council and staff have worked on over several study sessions. All votes
ayes, motion carries. Williamson is curious where the administrative fee for earnings
received on the conduit financing for Presbyterian Homes is placed. He wonders if it
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
will be unaccounted for until it actually happens. Tolsma said it will be included in this
year's revenue as they just received the check last week.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council - Reinhardt said City Clerk Wendy Lewin's father passed away and
the arrangements are the review is on Tuesday evening and funeral on Wednesday.
Reinhardt said she received information from City of Wayzata regarding a scenic by-
way program to recognize historic and natural locations. She said there will be a
meeting to start defining what that means for cities and what involvement will be.
Hughes has a quick update for the LMCD. He said they're having an open house from
4-7 pm either Wednesday or Thursday of this week. He doesn't have the notice with
him but he can get the specific information if anyone is interested. Sippel said he
noticed in the letter sent out regarding water quality and the reference to consult with
the city's website and the website is not on the city's letterhead. Sippel said this is
pretty standard stuff.
b. City Administrator - nothing.
c. City Engineer - nothing.
d. City Attorney - nothing.
e. Utility Superintendent - Reinhardt said there is a brief report in front of the council from
Goman about the banners and the light poles and Christmas decorations.
12. UPCOMING MEETINGS & TRAINING
a. December 11, 2013 — Administration Committee — 1:00 PM
b. December 11, 2013 — LMCD — 7:00 PM
c. December 11, 2013 — Planning Commission — 7:00 PM
d. December 16, 2013 — City Council — 7:30 PM
• e. December 23, 2013 — Work Session — 7:00 PM (Move to December 30th?) Reinhardt
asked the council their thoughts. Williamson suggests this be revisited at the next
council meeting to see if there are items that would need to be discussed at a work
session.
13. UNFINISHED BUSINESS -
14. NEW BUSINESS & COMMUNICATION
a. Hughes said 24:44 at work sessions time was spent talking about rental housing
and other cities have ordinances that regulate and inspect. He said in order to get this moving,
decisions cannot be made at work sessions so therefore Hughes moves the City of Spring
Park explore a rental ordinance that would include licensed rental property in R-1 and
R-2 districts to include safety inspections of the rental properties. Reinhardt seconds.
Hughes said he thinks the planning commission can be involved to explore, examine and look
at the International Property Maintenance Code and knowing full well Mound Fire already does
a lengthy inspection of apartments. Sippel said R-1 and R-2 has been called out and not R-3.
Hughes said R-3 is already inspected. Sippel said he thinks all of it should be required.
Hughes said it would be easy to add R-3 to the motion. Hughes changes his original
motion removing the specific zoning districts and Reinhardt agrees to the change. All
votes ayes, motion carries.
b. Bills and payroll - Reinhardt said the claims are in front of the council tonight and
they were previously e-mailed to council members. Williamson makes a motion and
Hughes seconds to pay the bills. All votes ayes, motion carries.
• 15. MISCELLANEOUS (Information Only)
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
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•
•
16.ADJOURNMENT Hughes makes a motion to adjourn at 8 pm and Bren seconds. All
votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
�* - IIIIIII■It "INS
On .cake 9d innetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
DECEMBER 16, 2013 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Regular Meeting Minutes from December 2, 2013
b. Draft Planning Commission Minutes from December 11, 2013
c. Administration Committee Minutes from 12, 2013
7. PUBLIC FORUM
8. PRESENTATIONS & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. Conditional Use Permit Application — 3942 Del Otero Accessory Structure Exceeding
1,000 sq. ft. (Resolution 13-25)
10.ORDINANCES & RESOLUTIONS
a. Interim Ordinance 13-04: Establishing a Moratorium on Accessory Structures Exceeding
1,000 sq. ft.
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Water Tower Discussion — Mark Vyvyan
ii. 2014 Staff Wages
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. December 17, 2013 — LMCC — 5:30 PM
b. December 18, 2013 — Full Police Commission — 8:00 AM
c. December 23, 2013 —Work Session — 7:00 PM (reschedule or cancel)
d. January 6, 2014 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. WeCAN Correspondence
b. Mound Fire Department Press Release
c. Mound Fire Department November Report
d. Final Pres Homes Payment Report
• 16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 16, 2013 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 pm.
2. ROLL CALL — Sippel, Williamson, Bren, Hughes, Reinhardt.
3. INTRODUCTIONS — Reinhardt introduced the council and staff to the public. Administrator
Tolsma, Clerk Lewin, Attorney Beck, Planner Brixius, Engineer Pearson, various students of
the MWHS Government class, Mason and Erickson of the Planning Commission, CUP
Applicant Rick Rehman.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Sippel makes a motion and Bren seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Regular Meeting Minutes from December 2, 2013
b. Draft Planning Commission Minutes from December 11, 2013
c. Administration Committee Minutes from 12, 2013
7. PUBLIC FORUM — No one.
• 8. PRESENTATIONS & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS
a. Conditional Use Permit Application — 3942 Del Otero Accessory Structure Exceeding
1,000 sq. ft. (Resolution 13-25)
Brixius explains his planning report and that the initial application was for replacing an accessory
building with a larger storage building garage. Brixius said there was a change in the original plans
responding to concerns from planning commissioners. He said the application now meets all
setbacks. Another concern was building height and the applicant revised his plan to demonstrate
compliance with building height and this in itself reduced the square footage. Brixius said the
applicant was also pursuing an increase in impervious surface and it now stands at 36%.
Brixius said in order to exceed the code's limits of 1000 square feet, a conditional use permit is
required. Brixius said Rehman has contacted the Minnehaha Creek Watershed District and they
have no concerns. It has been suggested the driveway be pitched in order to direct runoff. Brixius
said the commissioners have concerns regarding the size of the building and whether it is in keeping
with the character of the neighborhood. Brixius said there are five criteria for evaluating this. Brixius
said the Planning Commission felt the proposed plan was not consistent with the single family
neighborhoods of the city, over dominated the site as to which is the primary and accessory
structures on the lot. He said their recommendation was for denial of the CUP with the findings.
Brixius has prepared two resolutions; one recommending denial and the other recommending
approval. Brixius said there is a correction in the square footage as it's been reduced. Reinhardt
qks for questions from the council. Williamson asked about the approval recommendation, under
te resolved clause, the conditions that the garage not be used as commercial, residence or home
occupation. Williamson wonders about future owners. Brixius said the CUP runs with the property
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
and it would be recorded against the property. Enforcement would be through administrative fine and
a cease and desist order. Rich Rehman, 3942 Del Otero Avenue, Rehman said he came to the city
nd asked about building a garage. He said he was told it was by variance or by conditional use and
pursued the CUP route as he wanted to exceed the 1,000 square foot limit. He feels he has met
the code requirements. He said there are difference of opinions. Williamson wonders why someone
would want to build something three times the size of the primary structure. Rehman replied because
that's what he wants to do.
Hughes said when reading the Planning Commission minutes and their thoughts, he is inclined to
side with the Commission's findings. Bren said she also agrees with the findings of the planning
commission. She said if this was in her neighborhood she would have concerns about the size of this
accessory structure. Sippel said he's conflicted but he's sympathetic because he's gone through a
similar thing. He said it's the shear size of the building that bothers him and he feels it's more suited
to a country setting with a bigger lot. Sippel said he feels it's unfortunate that the CUP option was
available as it gave a false impression that this was a possibility. He said in his mind CUP's are more
appropriate for commercial districts and not for residential. He said the concern is the building is two -
three times the size of the primary structure.
Williamson said he agrees with the comments, queries and conclusions reached by the Planning
Commission given the character of the area and the character of the neighborhood. Williamson is
also concerned about the use of the CUP route. Williamson said CUP's are more appropriate for
redevelopment within a residential district. Williamson is also concerned about the standard that this
would set.
Reinhardt said she is also conflicted. She said she agrees with the Commissioners' findings but she
0for personal property rights. She said Rehman is within his rights to apply for this CUP. Reinhardt
said this was strategically chosen and is the correct way to go. She wonders if there is some
modifications that could take place, perhaps by connecting the garage to the house instead of a stand
alone building. Rehman said his opinion of Del Otero, there is everything in the neighborhood. He
said The Mist is oversized and he is right next to them. He said there are twinhomes in his
neighborhood and they are well over hardcover allowances. Rehman said the 16 foot building height
is in the code and he doesn't think it overshadows and overpowers the neighborhood. Rehman said
his neighborhood is made up of many different types of buildings and his request is fitting into the
neighborhood as he sees it. Rehman said this cost him a lot of money and he feels he has met
everything in the code. He said he wants the biggest garage he can get and he said there isn't one
thing in the code that says the accessory structure can't be bigger than the primary structure.
Hughes said there are two documents with Resolutio 13-25. He makes the motion to approve 13-
25 denying the cup for an oversized single family accessory. Bren seconds. Sippel said he
agrees with Rehman that there needs to be specification and there is false impression being given.
Sippel said this needs to be tightened up. Reinhardt agrees with this as well. On roll call vote, all
votes ayes, motion passes for denial of the CUP application. Reinhardt said to Rehman to keep
in touch with staff as the next agenda item talks about the inconsistencies in the code. She said the
council does want owners to do what they want with their property and she appreciates his
application.
10.ORDINANCES & RESOLUTIONS
• a. Interim Ordinance 13-04: Establishing a Moratorium on Accessory Structures Exceeding
1,000 sq. ft. —
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Brixius said the ordinance has to be more specific and there needs to be a tightening of the
cap on square footage. He said the Planning Commission will be looking at caps on square
• footage and height requirements and it needs to be researched and studied. He said this
takes time. He said there is a moratorium being suggested on anything that exceeds the 1000
square feet. Brixius said the ordinance has been reviewed by himself and the city attorney.
Reinhardt said there is a revised version in front of the council tonight. She said it is a marked
copy in order to view the changes. Williamson asks Brixius in the marked up version a
reference is made to applying to a detached accessory structure or attached garage. Brixius
said there is an inequity for detached or attached. Reinhardt wonders if the 90 day moratorium
is an adequate time frame for this. Brixius thinks this is adequate and if there is feedback, he
feels it's important to let the administrator know. Hughes wonders about rebuilding of
something that is already built. Brixius said it's allowable under the legal nonconforming laws
and the ability to rebuild. Williamson makes the motion to approve and accept Resolution
13-04 for the moratorium on accessory structures exceeding 1000 square feet.
Reinhardt seconds. Sippel said he questions the need for a moratorium versus just doing it.
He said the 90 days makes them get it done. He said the other option could be to rescind the
option of CUP in a residential district and evaluate it on its own merits. He said if another
application comes in he doesn't want to hold it up. He said his concern is this looks like this
would prevent Rehman from reapplying right away. Hughes said he thinks a joint work session
with the Planning Commission could maybe get this done sooner than 90 days. Williamson
agrees. He doesn't want to hold this up any longer than necessary. He said the moratorium
can always be lifted if it's completed sooner. Brixius said this does not affect garage requests
under 1000 square feet. All votes ayes, except Sippel votes nay. Motion passes 4-1.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — THIS IS CONFIDENTIAL MATERIAL — Pull these off.
i. Water Tower Discussion — Mark Vyvyan —
Reinhardt said this is a closed session due to potential litigation. She said the Council will go
into closed section and excuses the students. Reinhardt makes a motion to close the
meeting for discussion and consultation with legal council. Hughes seconds. 8:13 p.m.
The council meeting is reopened at 8:43 pm.
ii. 2014 Staff Wages —
Reinhardt said Tolsma has a report in the packet. She said there has been previous
discussion at the study session and there are some charts showing the employee benefits and
wages. Tolsma said the council can direct him to do more research and he can do that.
Reinhardt said she makes a motion to adjust staff wages with an increase of 3% for
2014. Sippel seconds. Reinhardt asks for discussion, comments or concerns. Sippel said
he doesn't like blanket wage increases and feels there should be merit associated with this.
He said there has been talk about performance reviews and he would be more comfortable
seeing the output of that review process. Hughes said he thinks the staff does a good job.
Reinhardt asked about the review process and Tolsma said he has not done individual reviews
but there have been some internal reviews based on observation. He said staff reviews are
many times spontaneous because of the small staff. He said he commends staff on their
ability to adapt or change based on the direction. Tolsma said there has been some budget
savings to the city and the upgrading to the bond rating is indicative to the performance of the
staff. Hughes said he can go either way. Bren asks about the chart showing differences in the
• percentages and Reinhardt said that was last year's percentages and this year the proposal is
for 3% for each employee. All votes ayes, motion carries.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
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•
Reinhardt said she received a letter from the Department of Revenue letting cities know
of the sales tax exemption for cities and if there are any questions. She said this was
• •
received too late to have any affect on the budget.
Reinhardt said she will be sending an e-mail for committee assignments.
•
Williamson said the LMCC is establishing membership and six cities have reserved the
right to withdraw from the franchise. He said the number has changed but it does
appear Tonka Bay is departing the LMCC and Minnetrista is voting tonight. He said
there could be a deferral to leaving the LMCC due to the new rules of the JPA.
Williamson said Medina, Victoria, Tonka Bay and Orono are leaving. He said it looks
like there will be twelve cities remaining but it will change the budget. Williamson feels
there will be unintended consequences. Reinhardt encourages those to call their
respective mayors who opted out of the LMCC to voice their views. Hughes wonders
about future costs that cities will have to pick up due to the departure of other cities.
Williamson said absolutely as they are dealing with a potential reduction of $300,000 to
their budget.
b.
City Administrator - Nothing
c.
City Engineer - Nothing
d.
City Attorney - Nothing
e.
Utility Superintendent — Tolsma said the high service pumps have been pulled and they
are being sent to the shop for maintenance.
12. UPCOMING MEETINGS & TRAINING
a.
Desem"eF 17, 2013 ""G-6 0 P.M — Williamson said this meeting was already
held and there won't be one on the 17tn
b.
December 18, 2013 — Full Police Commission — 8:00 AM
c.
DesernbeF 23, 2013 —` VoFk Session : 0 P (reschedule or cancel) — Reinhardt asks
•
if there is anything critical or pending or could the items be delayed. Tolsma said the
only thing is the moratorium. Reinhardt is hoping this would be coming in January.
Sippel wonders about the second Monday of the month in January in order to provide
some guidance to the Commissioners. Reinhardt said it won't work because the first
council meeting in January is on the 6tn and the PC meeting is on the 8tn. Reinhardt
said she thinks the PC have ideas as to where they would like to direct this. Sippel said
he has some very specific thoughts on this and Hughes does also. Reinhardt makes a
motion to cancel the work session. Sippel seconds. All votes ayes, motion
carries. December 2013 Work Session is canceled.
d.
January 6, 2014 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll — Sippel asked about the retaining wall and Norlings bill. He said his
question is about the allocation and he doesn't know why that is split across two
different accounts. He said he'd rather see that dedicated to one account. Tolsma said
that could be done. He said the rationale was to split it in order to account for adequate
funds. Sippel said his perspective is it looks like it's getting buried.
Hughes asked if there is a letter to let the hardware store know that we don't pay sales
tax anymore and all the vendors we purchase from for that matter and provide them the
tax exempt ID number. Tolsma said there is an effort to watch the claims and have
contact with vendors in order to watch this. Hughes makes a motion and Sippel
•
seconds to pay the claims with the reallocation to the funds. Williamson said this
work is very close to where he lives. He said when he investigated this he noticed a lot
of the work was concentrated around the fire hydrant in order to have a clear space. He
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said that's maybe why it was partially allocated. Tolsma said that is correct as it was
part of an internal discussion that was held. Sippel said he questions that it was put in
building improvement fund. Sippel said he likes to keep the project costs together.
Reinhardt wonders if staff should come back with alternatives as to where that project
should be coded. All votes ayes, motion carries.
15. MISCELLANEOUS (Information On
a. WeCAN Correspondence
b. Mound Fire Department Press Release
c. Mound Fire Department November Report
d. Final Pres Homes Payment Report
%ADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn the
meeting at 9:19 pm. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PAR
CITY COUNCIL
CLOSED SESSION MINU I C) "F
CO� DECEMBER 1 — ���
SPRING PARK 6, 2013 HALL
PM 4`
On Lake 9Minnetonka SPRING PARK CITY HALL
Mark Vyvyan said he provided a memo. He said since the last time he was here�egwir'FFton
requested 2008 report that KLM did and the field quality control data and that has not en
produced. Two inspections were schedule and there were two delays. saidinspection
finally was able to take place. The inspection was of the interior`w exterior. He aid the
substantive report was the interior of the wet portion of the tiro It'°looks like delamination and
it's mineral build up and not blistering of the interior portiot)*.,the tank The good news it's not
a problem. The exterior there is not a dispute it's the degree in .which the"'delamination. After
the inspection there was a one page report and the offer was made to clean and apply an
expoxy and a urethane coating to $18,000. Vyvyan saide thinks that's the way this should
go. This would be a spot repair. Vyvyan suggests as a counter proposal six categories of
repairs, two are interior wet and dry coating repairs should beremoved$58,7 cost. He said
four, interior wet inter dry structural repair exterior replacement and mobilization costs for
$30,000. He said structural are 10,200 a re -, McgMre Iron's fault and they won't pay for
them. In coming up with a number two thing co4#ings have served 40% of their useful
life. He would discount the cost K ll` m up` With by 20% as they would have built in a profit
margin. When doing the math it comes tout $71,112. He said another option is a lower
cash payment offer and he doesn't" e that yc tion. Hughes asks about inspection of the
exterior of the tower showed mold and''mildeii. Hughes asked if that's a correct statement.
Vyvyan said it is due to condensation and buildup. It is a maintenance issue. Sippel asked
about mCquires abou�he spot fixif ndwonders if there is a sense to the value of this.
Sippel asked what..the ri arket value I of that repair. Sippel asks what percentage of the
surface of the towproposed to be repaired. Vyvyan said it's the upper knuckle but he
can't put a number on it. He said it's not a big portion. Sippel said a 40% discount off the
useful life of the b_it�#ire surf ce�of the structure. Sippel said he doesn't mind asking for that but
he doesn't feel 60y'II go for�that. He wonders what the bottom limit we would accept. Sippel
thinks the delaminatipn is occurring on the upper part of the tower and it's not visible he would
go for the spot repair.,,, Sippel said what's noticeable to him is th rt and grime on the
underside. Williamson said Goman showed him phot botos it's a large area. He
also said new coatings goes on to the water tow �an impact on the logo and
letterings and that's an additional expense that ci�ld be incurred. Reinhardt is inclined to say
this is a good starting point. She said its logical and fair. Hughes said the starting point
looking to do the entire thing. Vyvyan said that's his recommendation. Sippel asked Pearson
if the costs include sandblasting and repainting. Vyvyan said it's not painting over, it's starting
over. Bren said she agrees it's a good starting point. Reinhardt makes a motion to direct
attorneys to start negotiation to repaint the water tower for $71,112. Williamson seconds. He
said he wants the numbers redone so they are sure the numbers are right. Vyvyan said he
tower would be redone and it would look like it does now. Sippel said he would prefer not to
go through rounds of negotiations. He said he'd like to have a better feel for the floor and give
the attorneys the leverage to work within those boundaries. Vyvyan said he can get some
more answers to those questions. Sippel doesn't want Vyvyan to go round and round either.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
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•
Reinhardt asked if the motion is still in place or to hold off. Sippel doesn't see what the
urgency is at this point. He said he'd rather have the correct numbers. Reinhardt can
withdraw the motion. Reinhardt said she feels okay with presenting the $71,000 number but it
might be better to get a feel for this with concrete numbers. Reinhardt does withdraw her
motion.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160