2012 - Agendas & MinutesSPRING PARK
On Lake 9 nneton a
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CITY OF SPRING PARK
CITY COUNCIL AGENDA
JANUARY 3, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from December 19, 2011
7. PUBLIC FORUM
8. PETITIONS, REQUESTS & APPLICATIONS
9. ORDINANCES AND RESOLUTIONS
a. Resolution 12-01: Naming Official Depositories
b. Resolution 12-02: Establishing Order of Business and Time of Regular Council
Meetings and Monthly Study Session
c. Resolution 12-03: Appointments
d. Resolution 12-04: Dates of Meetings, Holidays and Office Hours
e. Resolution 12-05: Adopting The Hennepin County All -Hazard Mitigation Plan
f. Resolution 12-06: Fees for Licenses, Permits and Services
g. Resolution 12-07: Public Utilities Rate Schedule
h. Resolution 12-08: Rescind Swanson and Temporarily Appoint Hughes To LMCD Board
10. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Approve Summary Language for Ordinance 11-07
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
11. UPCOMING MEETINGS & TRAINING
a. January 11, 2012 —Administration Committee— 11:00 PM
b. January 11, 2012 — Planning Commission — 7:00 PM
c. January 16, 2012 — City Council — 7:30 PM
12. UNFINISHED BUSINESS
13. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
14. MISCELLANEOUS (Information Only)
a. Hennepin County Sheriff Letter
b. 2012 Open Book Meeting Date Information
15.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake �Wnneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 3, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Reinhardt. Widmer excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion to adopt the consent agenda and
Stone seconds. All votes ayes, motion carries.
a. City Council Meeting Minutes from December 19, 2011
7. PUBLIC FORUM - None
8. PETITIONS, REQUESTS & APPLICATIONS — None.
9. ORDINANCES AND RESOLUTIONS
a. Resolution 12-01: Naming Official Depositories — Williamson makes a motion and
Stone seconds to adopt Resolution 12-01. All votes ayes, motion carries.
b. Resolution 12-02: Establishing Order of Business and Time of Regular Council
• Meetings and Monthly Study Session — Reinhardt explained the timing of the meetings.
Hughes makes a motion and Stone seconds to adopt Resolution 12-02. All votes
ayes, motion carries.
c. Resolution 12-03: Appointments — Reinhardt explained because it wasn't an election
year there were very few changes. Hughes will be the acting mayor. Williamson said
the Cable Commission can also have a representative from the community serve. He
said one has to be a council member. Williamson would like Hughes to consider but
Hughes said he has a scheduling conflict on that day. Williamson said, if possible, he
would like Hughes to remain on the roster as an alternate. Williamson said it could also
be left blank for consideration in the future. Hughes said he would remain as an
alternate but his hope is that he could be replaced soon. Reinhardt suggests to leave it
open for now and she will fill in if necessary. She said something could be placed on
the website and maybe something placed in The Laker stating there is an open spot on
the Cable Commission. Williamson suggests the Administrator be appointed to the
SRA. Hughes asked about the PC appointment and Lewin said it hasn't been
discussed with Hoffman yet. Reinhardt makes a motion to reappoint Hoffman to the
PC. Hughes seconds to extend the term. All votes ayes, motion carries. Hughes
makes a motion to adopt Res 12-03 and Stone seconds. All votes ayes, motion
carries.
d. Resolution 12-04: Dates of Meetings, Holidays and Office Hours — Discussion will be
held later in the year about the Study Session in December. Hughes makes a motion
and Williamson seconds to adopt Resolution 12-04. All votes ayes, motion
carries.
• e. Resolution 12-05: Adopting The Hennepin County All -Hazard Mitigation Plan —
Reinhardt explained this is an annual item. Williamson makes a motion and Stone
seconds to adopt Resolution 12-05. All votes ayes, motion carries.
f. Resolution 12-06: Fees for Licenses, Permits and Services
g. Resolution 12-07: Public Utilities Rate Schedule — Reinhardt asked Tolsma what has
changed. Tolsma said the SAC charge has changed as determined by the Met Council.
He said the equalization fee could be adjusted in the near future if Ellingson comes
back with different numbers. Williamson wondered why there is redundancy among the
• resolutions for utility fees. He said there might be a reason to combine Resolution 06
and 07 to cover everything. Williamson said he feels they are in no position to analyze
costs for fences. He suggests plugging $25 in and it can always be raised in the future,
if necessary. Hughes asked about the garbage and refuse collection and it was
explained that it was a licensing fee for garbage haulers. Tolsma said land use fees
have been discussed and Brixius said he was going to follow up on his most recent fees
to determine if the expenses are being covered in the fees charged. Hughes makes a
motion and Stone seconds to move to approve Resolutions 12-06 and 07. All
votes ayes, motion carries.
h. Resolution 12-08: Rescind Swanson and Temporarily Appoint Hughes To LMCD Board
— Reinhardt explained Swanson will be away for two months and Hughes has agreed to
temporarily replace him. Williamson said he heard Swanson might also miss the first
meeting in March. Williamson thinks maybe this should be a little more open-ended,
just in case. Hughes said he spoke with Swanson and the plan is that he will be back in
March. Reinhardt said a clause could be added to this resolution stating the possibility
of a short extension. It is suggested to add "...for the duration of Swanson's
absence..." instead. Williamson makes a motion and Stone seconds to adopt
Resolution 12-08. Reinhardt thanks Hughes for volunteering to take this temporary
position.
10. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
L Approve Summary Language for Ordinance 11-07 —Reinhardt said a summary
ordinance was drafted for publication in lieu of the long text. Williamson moves
• to approve the summary language and Hughes seconds. All votes ayes,
motion carries.
Stone said there was a police commission meeting recently. She said their budget
is predicted to be right on. She said there have been some thefts from autos along
the Shoreline Drive corridor. She said a couple other cities have passed
ordinances to recoup police costs regarding political fund raisers. She said police
costs can be extreme and it's necessary to have a charge back. Williamson
explained Spring Park doesn't typically host political events but Orono has hosted
political fund raisers and police expenses have been huge. Reinhardt said Orono
now has an ordinance where the host can be billed for these police expenses.
b. City Administrator — Nothing.
c. City Engineer — Nothing.
d. City Attorney — vacation of easements — Beck said they're waiting for a legal description
for one final parcel.
e. Utility Superintendent — Nothing.
11. UPCOMING MEETINGS & TRAINING
a. January 11, 2012 —Administration Committee— 11:00 PM —correction a.m.
b. January 11, 2012 — Planning Commission — 7:00 PM
c. January 16, 2012 — City Council — 7:30 PM
12. UNFINISHED BUSINESS - Nothing.
13.NEW BUSINESS & COMMUNICATION Williamson makes a motion and Hughes seconds
to approve the bills. All votes ayes, motion carries.
a. Bills & Payroll
14. MISCELLANEOUS (Information Only)
a. Hennepin County Sheriff Letter — Reinhardt explained this is for information purposes.
0
b. 2012 Open Book Meeting Date Information — Reinhardt said this is the second year for
the open book process. Reinhardt wondered if the time could be extended. She said i
seems like more time is needed, such as 6-8 p.m.
15.ADJOURNMENT — Williamson makes a motion and Stone seconds to adjourn the meeting at
• 8:06 p.m. All votes ayes, motion carries.
Dan Tolsma, Administrator
:7
Wendy Lewin, City Clerk
SPRING PARK
On Lake Minnetonka
is
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JANUARY 17, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from January 3, 2012
7. PUBLIC FORUM
9.
10
11
12
13
14
PETITIONS, REQUESTS & APPLICATIONS
a. Lord Fletcher's 2012 Live Music Application Including 2011 Permit Conditions — For
Discussion Only — Administration Committee Will Meet With Police Chief Farniok On
1/18/12 To Discuss In Depth
ORDINANCES AND RESOLUTIONS
REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. Summary of 1/12/12 Meeting With Presbyterian Homes Regarding High Volume
of Fire Calls
00 AM (Rescheduled from 1/11/12)
New Draft Alarm Activation Report for
2012
b. Letter from Hennepin County Sherriff Richard Stanek
c. Email from Jeff Hoffman Accepting Planning Commission Reappointment
15.ADJOURNMENT
c. City Engineer
d. City Attorney
e. Utility Superintendent
UPCOMING MEETINGS & TRAINING
a. January 18, 2012 — Administration Committee — 1'
b. January 23, 2012 — Work Session — 7:00 PM
c. February 6, 2012 — City Council — 7:30 PM
UNFINISHED BUSINESS
NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
MISCELLANEOUS (Information Only)
a. Mound Fire Department End of Year Reports and
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
-
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SPRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 17, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Widmer, Hughes, Reinhardt
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Stone seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Stone seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from January 3, 2012
7. PUBLIC FORUM — None.
8. PETITIONS, REQUESTS & APPLICATIONS
a. Lord Fletcher's 2012 Live Music Application Including 2011 Permit Conditions — For
Discussion Only — Administration Committee Will Meet With Police Chief Farniok On
1/18/12 To Discuss In Depth
Reinhardt said staff received the application for their music permit for 2012. She said attached
• are the requirements for the 2011 permit. Reinhardt said Admin Committee will be meeting
tomorrow and the police chief will also be attending. She said this was brought on the
council's agenda to see if there is anything the council wants to discuss. Tolsma said there
was summer and fall meetings where it was discussed there would be no percussion on
certain days, no amplified music on certain days, decimal limits at the stage would be enacted
and no lewd or inappropriate lyrics at all times. Hughes remembers the Boogie Wonderland
band many years ago and he wonders about deck capacity and how it will be determined as
far as load limits. He wonders what the trigger point will be and how they'll handle this.
Reinhardt said these questions will be asked of Emer tomorrow. Stone mentioned the dates
and times on the permit application and Reinhardt said there have been some reductions in
hours in the past year. Williamson said refining what is existing should be the objective and do
a better job of enforcing what is in place. He said the city has incurred time and expense in
following through with the music permit for Lord Fletcher's. He said it's possible the music
permit fee should be examined and costs associated with processing this permit.
9. ORDINANCES AND RESOLUTIONS — None.
10. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council —
Reinhardt said at the last council meeting there was discussion about the second assignment
for the LMCC appointment. Reinhardt said Stone has agreed to fill that position and
Reinhardt makes a motion for Stone to act as the second representative for the LMCC.
Hughes seconds. All votes ayes, motion carries.
• Hughes said he attended the LMCD meeting and the year in review was covered. He said
when they are treating the various bays, they are not treating the bays the same. He said
topography and depths are considered. Williamson said the LMCC just met. He said normal
and routine functions are ongoing. He said the big issue is the digital conversion experience.
He said there is a lot of frustration in terms of what kind of televisions viewers have. The
channels may not line up because of the different components in the televisions. Also,
recording of programs has encountered problems and the price has increased. He
recommends viewers contact the LMCC if they are having problems. Widmer said the channel
• line-ups can be requested but the numbers that are given are not accurate. Widmer asked
how viewers can contact the cable t.v. provider. Williamson said the Mound Mediacom office
is not a customer service contact anymore. Williamson suggests anyone contact Sally
Koeneke at 952-471-7125.
b. City Administrator
i. Summary of 1/12/12 Meeting With Presbyterian Homes Regarding High Volume
of Fire Calls —
Tolsma said there is a brief summary of the meeting included in the packet. He said there
haven't been any conclusions but they are going to meet again in a few weeks. Tolsma said in
The Dispatch there is a Christmas lighting update and he thinks there should be some
clarification. He said there was about $1100 savings in energy costs after converting to LED
lights. He said the cost for the bulbs was almost equal to the savings so they've essentially
paid for themselves already. Williamson wants to go back to the Pres Homes meeting
discussion and wondered about imposing a fee or charge on fire response for assists. Hughes
said Rob Lahammer of Pres Homes was appreciative of the list of calls presented. Lahammer
wants more specifics however. Hughes said Pres Homes recognized some of the issues and
they are purchasing a replacement alarm panel that has been presenting problems.
c. City Engineer— Nothing.
d. City Attorney — Nothing.
e. Utility Superintendent — Nothing.
11. UPCOMING MEETINGS & TRAINING
• a. January 18, 2012 — Administration Committee — 11:00 AM (Rescheduled from 1/11/12)
b. January 23, 2012 — Work Session — 7:00 PM
c. February 6, 2012 — City Council — 7:30 PM
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Stone asked about the City of Orono payment. Reinhardt explained to
look in the detail report and it says It is the police contract. Reinhardt asked Tolsma if
the larger amount could show up on the first page in the future. Williamson makes a
motion and Stone seconds to approve the bills. All votes ayes, motion carries.
Williamson said maybe before these are copied out a brief explanation could be added
on some of the bigger items. Widmer asked if there is increased police action in
response to some of the break-ins. Reinhardt said there have been several break-ins in
autos and thefts from garages. She said the police chief said there have been some
suspects apprehended.
14. MISCELLANEOUS (Information Only)
a. Mound Fire Department End of Year Reports and New Draft Alarm Activation Report for
2012
b. Letter from Hennepin County Sheriff Richard Stanek — Williamson is concerned about
changes made in terms of this year's budget. He said the budget has already been
established.
c. Email from Jeff Hoffman Accepting Planning Commission Reappointment.
d.
• 15.ADJOURNMENT —Williamson makes a motion and Hughes seconds to adjourn at 8:05
p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Wan Tolsma, Administrator
•
0
SPRING PARK
On Lake Minnetonka
C7
CITY OF SPRING PARK
CITY COUNCIL AGENDA
FEBRUARY 6, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from January 17, 2012
b. Accept Administration Committee Minutes from January 18, 2012
c. City Council Work Session Minutes from January 23, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. Lord Fletcher's 2012 Live Music Application
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Banners & Holiday Decorations
ii. Proposed Bill H.F. 1923 To Eliminate Water Conservation Rate Structure
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. February 8, 2012 —Administration Committee— 11:00 AM
b. February 21 (Tuesday), 2012 — City Council — 7:30 PM
c. February 27, 2012 — Work Session — 7:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Updated 2012 Fee Schedule
b. Mound Curbside Chat Invitation
c. Presbyterian Homes Fire Response Information
d. End of Year Financial Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
NG PARK
On Lake 914innetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
FEBRUARY 6, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Acting Mayor Hughes called the meeting to order at 7:30 p.m.
2. ROLL CALL — Williamson, Hughes, Stone. Reinhardt and Widmer excused.
3. INTRODUCTIONS — Hughes introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck. Tom Emer and Peter Peyrl, Lord Fletcher's
Restaurant, attending the meeting.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Stone seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Stone had a correction on item c. under #2, and says it should
read Shoreline Dr, not Sunset Dr. Stone makes a motion and Williamson seconds to adopt
the consent agenda with the correction. All votes ayes, motion carries.
a. City Council Meeting Minutes from January 17, 2012
b. Accept Administration Committee Minutes from January 18, 2012
c. City Council Work Session Minutes from January 23, 2012
7. PUBLIC FORUM — None.
8. PRESENTATIONS AND & GUEST SPEAKERS — None.
.9. PETITIONS, REQUESTS & APPLICATIONS
a. Lord Fletcher's 2012 Live Music Application — Tolsma explained this has been worked
on for a while now in response to some noise issues raised last year. He said the main
objective is to create something that is concise and clear and is black and white for
enforcement purposes. Tolsma said the document outlining the conditions to the music
permit is the most recent draft of language after deliberating with Attorney Beck and
Police Chief Farniok. Emer said they are okay with the changes that have been made.
Hughes requests Emer to highlight some of the pending changes. Emer said the
biggest thing is the hiring of a sound technician and this company will be running the
live music production. He said they are looking for consistency. Emer said they've
added a fence and a drum shield and they try to make changes that are necessary.
Hughes asked if there is a sound system that the bands will plug into and the sound
technician will be responsible for the noise levels and Emer confirmed. Williamson said
this has been a work in progress and they were looking for some precise definitions. He
said if this is workable for Lord Fletcher's, the council feels it's ready to go forward.
Williamson moves acceptance of the permit as presented. Stone seconds.
Hughes would ask that number 7 have the decibel levels specified once established.
Williamson said the key language is the council can modify the limits at any time. He
thinks everyone's interests are protected. All votes ayes, motion carries. Hughes
thanks Emer and Peyrl for their cooperation.
10.ORDINANCES & RESOLUTIONS — None.
11. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
i. Banners & Holiday Decorations — Hughes said there has been some discussion
about going out for RFP bid for installing the banners, flags and decorations. He
said in the past there has been some assistance from the City of Mound. Tolsma
said the concern is because of equipment failures, the current contractor is
sometimes unable to meet deadlines regarding install and removal. Hughes
• wondered about the process. Tolsma explained the install is scheduled and at a
later date it is decided when to remove. Hughes said there are a couple of
options. Williamson said he doesn't think this warrants an RFP. He said it's
always been casual in the past. He said they try to coordinate events so when
removing one set, i.e. Christmas decorations, flags can be put up. Williamson
thinks the utility superintendent, the administrator and the telephone would work
better. He suggests this be laid over to the Admin Committee and maybe come
back to the council for a decision. Hughes and Stone agree. They feel this is an
internal decision and staff can come back to the council with their findings.
ii. Proposed Bill H.F. 1923 To Eliminate Water Conservation Rate Structure —
Tolsma said this is something that should be watched closely but it is only
proposed legislation at this time. Williamson said he hopes there is a hearing
because it needs to be discussed.
Hughes asked Williamson and Stone about anything from the committees they
serve and there is nothing. Hughes reads from a handout from the LMCD. He
said service provider business owners must attend a class and take a test as well
as their employees in order to administer invasive species identifiers.
b. City Administrator — Nothing.
c. City Engineer — Tolsma said the soil bores were performed on Black Lake and the
results should be forthcoming in the next week or two.
is d. City Attorney — Nothing to report.
e. Utility Superintendent — Nothing.
12. UPCOMING MEETINGS & TRAINING
a. Febwap- 8, '^—�Adnin+stratiefl Committee 1' :00 AM Rescheduled to February 15.
b_F=ebFuory 71 (Tuesday), 2012 Gity GG RGH 7:30 PM Canceled — see below.
c. February 27, 2012 — Work Session — 7:00 PM
Tolsma said regarding the second meeting in February, it was historically canceled. He said there
probably will be some business so there probably should be some discussion tonight about this.
Stone wonders if there is anything that couldn't be done at a work session. Tolsma said since the
Lord Fletcher's music permit has been approved there isn't anything too pressing unless claims for
payment. Williamson moves to cancel the second council meeting in February. Stone
seconds. Williamson said it's been past practice. Hughes said a special meeting could be called at
the work session in order to pay some claims, if necessary. All votes ayes, motion carries.
13. UNFINISHED BUSINESS — Nothing.
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Stone makes a motion and Williamson seconds to pay the claims.
Williamson asked about an unemployment payment on a part-time person and he
wonders why this is being paid. Williamson wonders why we have this liability and if we
do, why we haven't been budgeting and possibly rethinking that position. Stone
questions a payment for chemicals and supplies and why this is paid in advance.
Tolsma explained if this is paid in advance there is a better price offered. All votes
ayes, motion carries.
15. MISCELLANEOUS (Information Only)
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
a. Updated 2012 Fee Schedule — Tolsma said the fee schedule didn't have the false alarm
charge so that's the only change in the fee schedule.
b. Mound Curbside Chat Invitation — Tolsma said Reinhardt has been in contact with the
presenter and it's for information purposes.
• c. Presbyterian Homes Fire Response Information — Hughes thinks as they work through
this there will be a good resolution. He said Lahammer of Pres Homes is going to try
and document the 911 calls that they have been able to cancel before being actually
being dispatched.
d. End of Year Financial Report — Williamson said he assumes these are closing numbers
for 2011.
Williamson said it's been brought to his attention in the fee schedule there is a fee for dog licensing.
He wonders what's being achieved with the dog licensing process. Hughes requests this be put on
the study session. Williamson would like to know how many licenses have been sold.
%ADJOURNMENT — Stone makes a motion and Williamson seconds to adjourn at 8:12
p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
0
0
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 94innetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MARCH 5, 2012 — 7:30 PM
SPRING PARK CITY HALL
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from February 6, 2012
b. Accept Administration Committee Minutes from February 15, 2012
c. City Council Work Session Minutes from February 27, 2012
d. Amendment of Public Works Director Employment Contract Regarding Vehicle Use
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. CUP Extension Request: Linder's Greenhouses, Inc.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-09: Reestablishing Unchanged Precincts and Polling Places
b. Resolution 12-10: Appointing Gary Hughes To Serve On LMCD Board
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Proposed Bill S.F. 1190 Regarding Vacation Rentals
ii. Lake Minnetonka Permitted Service Providers
b. City Administrator
i. Insurance Liability Waiver Form
c. City Engineer
i. Black Lake Discussion
ii. Reconditioning of Wells 1 & 2 (Documents will be provided at meeting)
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 6, 2012 —City Administrator Six Month Review— 10:00 AM
b. March 14, 2012 — Administration Committee — 11:00 AM
c. March 14, 2012 — Planning Commission — 7:00 PM
d. March 19, 2012 — City Council Meeting — 7:30 PM
13, UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. New Email Account Information
b. January Financial Report
c. Recycling Information
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MARCH 5, 2012 - 7:30 PM
SPRING PARK SPRING PARK CITY HALL
Ott Gale Minnetonka
1. CALL TO ORDER — Mayor Reinhardt calls the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Reinhardt. Widmer is excused.
3. INTRODUCTIONS —Administrator Tolsma, Clerk Lewin, Engineer Ellingson, Attorney Beck,
AJ Chouinaard in the audience.
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Stone seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from February 6, 2012
b. Accept Administration Committee Minutes from February 15, 2012
c. City Council Work Session Minutes from February 27, 2012
d. Amendment of Public Works Director Employment Contract Regarding Vehicle Use
7. PUBLIC FORUM — No one.
•8. PRESENTATIONS AND & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS
a. CUP Extension Request: Linder's Greenhouses, Inc. —Williamson makes a motion
and Hughes seconds to accept the continuation of the CUP application. All votes
ayes, motion carries.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-09: Reestablishing Unchanged Precincts and Polling Places — Reinhardt
explained this is a standard resolution that is required to be adopted by all cities after
redistricting. Williamson makes a motion and Hughes seconds to approve the
resolution. All votes ayes, motion carries.
b. Resolution 12-10: Appointing Gary Hughes To Serve On LMCD Board — Reinhardt
explains our previous representative had to step down and Hughes has volunteered to
serve on a permanent basis. Stone makes a motion and Williamson seconds to
approve the resolution. All votes ayes, motion carries. Reinhardt said the LMCD is
a time commitment and she appreciates Hughes willingness to serve.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt states that the Water Patrol building in Spring Park now
accepts unused prescription drugs for proper disposal. She also added the Celebrate
Greater Mound group might come to the council in the near future regarding a banner
program to promote area businesses. Reinhardt said these banners would be
displayed along Shoreline Drive.
i. Proposed Bill S.F. 1190 Regarding Vacation Rentals — Reinhardt said there is
proposed legislation at the capitol that addresses vacation rental and zoning
• which prohibits cities from prohibiting short-term rentals. Reinhardt said she
thinks the city should follow this closely especially due to the small lots in our city
and the desirability of the lake access. Hughes asks about the 30 day time
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
period. Williamson said that is the key defect in this proposed legislation.
Reinhardt said she'll try to keep her eye on this. Williamson said this will allow
someone to purchase a lake home and then rent the premise out to vacationers.
• He said that puts pressure on the residents in private neighborhoods. Williamsor
said this is not prudent legislation for our area.
ii. Lake Minnetonka Permitted Service Providers
Hughes said at the last LMCD meeting it was noted that yellow stickers will be
issued for dock installers to display on their vehicles. Hughes said the Water
Patrol attended the meeting and there is discussion about the Save the Lake
program and to promote fund raising for an underwater camera that can search
the lake bottom. He said this can be a search tool and various attachments can
be added for other purposes. Hughes asked the Water Patrol how many times in
the past year would a tool such as this have been helpful and he was told about
six times. Williamson said he thinks this might be a good tool for public safety
purposes. Reinhardt agrees but thinks it would be beneficial. Williamson said
the question is if the service is applied to the correct funding source. Hughes
said another promotion being looked at is fuel stations at docks and a fund
raising campaign. He said there might be a discount on fuel if a donation is
made to Save the Lake fund.
b. City Administrator
i. Insurance Liability Waiver Form — Tolsma said this is an annual form the council
needs to vote on. Williamson makes a motion and Hughes seconds to not
waive the monetary limits on tort liability. All votes ayes, motion carries.
c. City Engineer
i. Black Lake Discussion — Engineer Ellingson said the report presented tonight
• reflects what was discussed at the study session. He said ten bores were taken
with two control bores. All bores were then reviewed. Of the ten, nine were
found to be typical existing "muck." One sample about 60 feet SW of the pipe
outlet showed a silty sand layer of about an inch. There were no large deposits
found. Based upon the previous dredging done, the sampling demonstrates no
other action is warranted at this time. Ellingson said there was some sediment at
the pipe outlet but Pres Homes will be taking care of that. Williamson asked
about removing the sand deposits in rip rap; he wonders if it's vacuumed.
Ellingson said it will mostly be hand work. They may remove the rocks and hand
shovel the sediment out and replace the rock. Reinhardt said a letter was
received from the Watershed that confirms these findings and states the
Watershed will monitor the site and measurable sediment adjacent to the
shoreline will be removed. Tolsma said the Watershed stated the test results
were what was expected and that if the city revisited a dredging action, it most
likely would not be allowed. Reinhardt recommends directing staff to draft a
letter to the resident of Black Lake including the data. She said the letter should
state the city feels there is no further obligation other than the clean up expected
by Pres Homes. Williamson doesn't believe a motion is necessary.
ii. Reconditioning of Wells 1 & 2 (Documents will be provided at meeting) —
Ellingson said this was a late delivery. He said wells 1 and 2 are scheduled for
routine maintenance as they were last done in 2000. He said normal is seven to
ten years and well 1 has a leaking packing gland. Ellingson said this was
• included in the 2012 budget and $20,000 was designated. Ellingson said it could
end up $12-15,000 per well. He said also well 1 has sand in the well. Ellingson
said with pumping at 250 gpm it pulls sand and it causes wear and tear.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Ellingson said this has been a chronic problem with this well and it needs to be
addressed. He said increased reliability for both wells should be explored. Well
1 is 640 feet deep. Williamson said the estimated cost per well is $12-15,000 but
• he wonders about the projected fees quoted on the second page. He said
according to the figures it could go as high as $25,000 per well. Williamson said
this has been an on -going issue for many years yet this is the first time he's
heard of it. Williamson said if this was such a big deal, why wasn't it mentioned
prior to this? Ellingson explained a complete overhaul makes sense at this time.
Williamson said he understands the wear and tear on the wells is spread around.
Ellingson said right now well 1 can't pump enough on its own. Wells 1 and 2 turn
on at the same time, they are not separated. Williamson thinks this is important
and more thinking and examination needs to be done on this. Hughes wonders
about the feasibility report for increasing pumping capacity and removing sand.
Ellingson said they'd be looking to increase the capacity above 250 gpm so the
well could be run separately. Hughes wondered if a larger drill would be
required. Ellingson said possibly. Stone asked how sand is removed. Ellingson
said one method is air lifting. Water is forced down and the sand comes to the
surface. Another method is a crane and drilling equipment. Televising would be
done to examine the casing and the condition of the well. Reinhardt asked about
well 3. Ellingson said in 2000 all three wells were done. In 2004 there was an
electrical problem in well 3 and the motor was replaced so it would not need
maintenance at this time.
Williamson asked how this relates to the separate project for well head
protection. Ellingson said this is not related at all. He said well head protection
• is looking at the land use around the well, drinking water supply management,
surface protection preventing pollution, etc. Reinhardt asked Tolsma to look
through the budget to see where funds could be gathered. Tolsma said he can
look through the budget to find some money for this project.
Reinhardt wonders about timing of the project. Ellingson said peak watering
times should be avoided. He said the packing gland on well 1 is failing. He
thinks this needs to be done sooner than fall. Ellingson said he can refine the
costs estimates for the rehab. Hughes wonders about the costs for televising
and Ellingson said it isn't included in the bid. He said the project will have
unknowns built in. Reinhardt asked how long this will take. Ellingson said it
could take a month to six weeks to get the motors rebuilt. Williamson asks if this
will affect the control panel in the water plant. Ellingson said nothing needs to be
changed other than a slight modification to the wiring.
d. City Attorney — Nothing.
e. Utility Superintendent — Nothing.
12. UPCOMING MEETINGS & TRAINING
a. March 6, 2012 — City Administrator Six Month Review — 10:00 AM — Reinhardt reminds
the council that Tolsma's review is on schedule.
b. March 14, 2012 — Administration Committee — 11:00 AM — Reinhardt wonders about
changing the meeting as she will be gone next week. She's looking at the following
week.
c. March 14, 2012 — Planning Commission — 7:00 PM
.d. March 19, 2012 — City Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS -
14. NEW BUSINESS & COMMUNICATION
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
a. Bills & Payroll — Williamson asked about Al Electric Service claim of $3500 for well #2
and #3. Tolsma said it's work to the electrical components of the well system. He said
he doesn't have specifics but it's related to issues with corrosion with the electrical
10 system because of the fans drying out the water in the drains and the sewer gas
escaping. Williamson asked about vacuuming of lift 6 with Infratech. He wondered how
often we have those charges. Tolsma said he'd have to research how often this is
done. Reinhardt recommends this going in the next dispatch. Ellingson said he thinks
it's once a year. He said because of the volume for lift 6 it might be more than once a
year. Williamson would like information on lift 1 too. Williamson asks about Morton
Salt. He said there has been a lot of salt purchased and it's stored at city hall. He
wonders what the plan is for the salt that is presently stored as it probably won't be used
this season. Tolsma said he believes the salt can be returned. Tolsma said this is the
first time the city has purchased salt in bulk. Williamson makes a motion to pay the
bills and Stone seconds. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. New Email Account Information — Reinhardt said these a -mails have not been activated
yet. She said it is the next step if the Ipads are decided and a password is needed.
b. January Financial Report
c. Recycling Information — A tour of the facility is scheduled for March 23ra
16.ADJOURNMENT — Williamson makes a motion and Hughes seconds to adjourn the
meeting at 8:30 pm. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
PRIMG PARK
On Lake 94innetonka
CALL TO ORDER
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MARCH 19, 2012 — 7:30 PM
SPRING PARK CITY HALL
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from March 5, 2012
b. Accept Planning Commission Minutes from March 14, 2012
c. Garbage Haulers Licensing
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Kevin Borg — Superintendent of Westonka Schools
9. PETITIONS REQUESTS & APPLICATIONS
a. 44 th Annual Minnesota Bound Crappie Contest (Lord Fletcher's Restaurant)
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
• a. Mayor and Council
i. Total Maximum Daily Load (TMDL) Update
ii. Spirit of the Lakes Sponsorship Discussion
b. City Administrator
i. Yard Waste Drop -Off Program Review and 2012 Agreement
•
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. March 21, 2012 — Administration Committee — 11:00 AM
b. March 26, 2012 —Work Session — 7:00 PM
c. April 2, 2012 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. MPCA Advance Machine Site Remediation Letter
b. April Calendar
c. Met Council Newsletter
d. Hennepin County Sherriff's Annual Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MARCH 19, 2012 — 7:30 PM
SPRANG PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Acting Mayor Hughes called the meeting to order at 7:30 pm.
2. ROLL CALL — Stone, Williamson, Widmer, Hughes. Reinhardt is excused.
3. INTRODUCTIONS — Mayor Hughes introduced the council to the viewing public. Administrator
Tolsma, Clerk Lewin, Attorney Beck, Westonka Superintendent Borg.
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Williamson makes a motion and Stone seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Widmer makes a motion to adopt the consent agenda and
Stone seconds. Williamson asked about garbage haulers and it was explained it's the same
haulers and no new ones. All votes ayes, motion carries.
a. City Council Meeting Minutes from March 5, 2012
b. Accept Planning Commission Minutes from March 14, 2012
c. Garbage Haulers Licensing
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Kevin Borg — Superintendent of Westonka Schools — Borg passed out some folders for
• the council. Borg said this is an update about how the school is doing and an
opportunity to ask questions. Borg said it's his 15th year in the district. Borg said Mayor
Reinhardt is actively involved in the classrooms and she has a strong commitment to
improve the education of the kids and he really appreciates how hard she works. He
said the strategic plan has six goals and they've been approved by the Board. He won't
talk about all six tonight. Borg said Westonka serves all the students in Spring Park.
He said a consistent way to measure schools is the MN Comprehensive Assessment
and every district assesses in the same way. He said Mound Westonka placed fourth in
the state in math and fifth in the state in reading grades 3 through 11. Borg said one of
the primary schools has been nominated for a blue ribbon and they are one of eight
schools nominated. He said the Deca group (business and marketing) is sending 31
students to nationals. Borg said they have a 13% fund balance and it's recommended
they be between 8-15%. He said they've received the finance award and a AA2 rating
was received for a bond rating. He said the bond was voted on last year and both bond
questions on the ballot were passed. Borg said the bonds have been sold and a good
interest rate was achieved. He said they are assembling a team to put together the
projects and assign the dollars. He said the first year smaller projects will be worked on
and the next two years will undertake the bigger projects.
Williamson said the district used to struggle with budget shortfalls and he said the
district worked hard and long to get out of the operating deficit. He said a lot of people
feel that school districts weren't run properly and then when money accrued slowly,
some wondered why there was all this money. He said he is concerned about the
• underfunding of special education. He said mandates have been levied but it's been
subsidized by the general fund. He said that's the situation that exists today and he
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
wonders what they plan on for tomorrow. He wonders about cushions or rainy day
funds. Borg said the school district has been building the fund balance so it can be
used for a rainy day. He said they use all the fund balance and more to prevent from
borrowing. Borg said recently with the state surplus there might be some adjustments
• made towards school. Borg said special education is unpredictable. They have to meet
guidelines and prove success. He said their approach is a contingency in order to cover
student numbers and their needs. He said they try to forecast and plan but he thinks
mandates need to be discussed further. Widmer asked about enrollment numbers.
Borg said when comparing the year audit for last year and this year, the numbers were
exact. He said at the primary grades there is increased enrollment. He said they are
looking to the future projections for the anticipated development in Minnetrista. Borg
said open enrollment in and out numbers have increased. Williamson asked why and
Borg said a neighboring district offers foreign language immersion at the elementary
level. He said it's been looked at for Westonka but the model they follow doesn't really
fit for immersion.
Hughes asked about the teachers and what they do to make a difference. Borg said
one is the relationship investment and interaction with the students. He said students
need to feel safe and supported and there needs to be a relationship. He said
concentration on their intentional instruction is also important. Thirdly, coordination with
the overall systems so that teachers are aware of building according to pacing charts.
Williamson asked about SAT scores. Borg said they don't have a lot of students that
take the SAT's. Borg said graduation is about 95-96%. He said their program is built
upon post secondary education. He said they are looking for successful transition of
students to whatever they choose whether it be the military or college or technical
schools. Borg said with social media they may be able to do a better job of tracking the
students after graduation. Williamson wonders what the number one problem is that
keeps him awake at night. Borg said he wants to make sure a sharp direction is defined
in making academic achievement at a high level a priority through direction and
execution. He said assessments don't necessarily define critical thinking, problem
solving and collaboration. He said the importance of knowledge is changing due to
technology. They must imbed skills now and successfully use technology and use the
dollars devoted the best they can. Borg said he welcomes anyone who wants to
discuss this further. Hughes said the teachers and staff make the volunteers feel
welcome so it goes both ways.
9. PETITIONS REQUESTS & APPLICATIONS
a. 44t Annual Minnesota Bound Crappie Contest (Lord Fletcher's Restaurant) — Tolsma
said this application has been received recently but this is the first time they've applied
for a special event permit. Lewin explained that the permit application has been
forwarded to the police, fire, water patrol and the LMCD. Tolsma said this doesn't have
to be approved tonight and can come back after we hear back from the other agencies.
Williamson isn't too concerned about this as it's similar to what's been held in the past.
Hughes asked about the LMCD and boat inspection. Widmer said they've probably
gone through this. Hughes said the LMCD should be notified. Widmer makes a
motion and Stone seconds to approve the application for the special event permit
for the MN Bound Crappie Contest. All votes ayes, motion carries.
10.ORDINANCES & RESOLUTIONS
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Total Maximum Daily Load (TMDL) Update — Tolsma said the Watershed District
has been involving cities throughout the process. He said an overview was
presented about this TMDL study. He said Jennings Bay, West Arm and
Painter's Creek are included in the study. Tolsma said it's daily load of pollutants
introduced in the lake. Williamson said a contract was signed to do one extra
•
street sweeping per year to measure pollutants. He's wondering how that fits.
Tolsma thinks the end goal is to get information and come up with some action
plans to mitigate the pollutant runoffs.
ii. Spirit of the Lakes Sponsorship Discussion — Hughes said he thought the mayor
might have something to discuss on this sponsorship. Tolsma said it's for the
festival and she was going to discuss it to see if the council was interested in
offering a level of sponsorship. Hughes suggested this be brought to the next
workshop. Hughes said the LMCD is starting with the budget for next year. He
said by the end of June they hope to have their budget in place for next year.
Williamson said he watched part of the last LMCD meeting. He said a year ago
there were record high water levels. He said this year it's the exact opposite. He
said the LMCD is likely to declare a low water condition and it affects docks.
They will be permitted to extend their docks. Businesses and multiple docks will
have to go through a permit process. Hughes said 952-745-0789 is the phone
number for the LMCD if there are questions.
b.
City Administrator
i. Yard Waste Drop -Off Program Review and 2012 Agreement — Tolsma said a
memo has been included. He said last year the city contracted with SET for
yardwaste drop off site. The city would pay $3000 for 600 Cu yards. Tolsma said
the total used was significantly less so a refund will be received for $2305. He
said an agreement needs to be discussed for this year. Tolsma said the city
benefits from a lower upfront allocation. He said the lowest upfront allocation
Swould
be half of last year so 300 Cu yards. Williamson said other communities
are also using this service. Hughes wondered about brush being included.
Widmer said it's important to have identification along to prove residency from
Spring Park. Tolsma said brush is allowed and is part of the agreement.
Williamson wondered about lawn service contractors who live in Spring Park and
then bringing their yard waste to the site on Spring Park's dime. Hughes
wondered if on a monthly basis an update can be gotten from SET. Tolsma said
they've been very responsive so far. Tolsma said SET is fine with all the terms.
Williamson makes a motion with the modification that brush is included.
Stone wondered if the brush needs to be bundled and is told no, it's not
necessary. Hughes seconds. All votes ayes, motion carries.
c.
City Engineer — Tolsma said Goman had quite a weekend with the water plant. He said
there is a malfunctioning valve and, as of yesterday, the city is on the Interconnect with
Orono at night. Tolsma said Goman can manually control it during the day. Williamson
wondered about the expected cost. Tolsma said Goman isn't sure at this point. Tolsma
said there will be more information regarding the wells at the work session.
d.
City Attorney — Nothing.
e.
Utility Superintendent — Tolma said the street sweepers will be sweeping the streets
starting tomorrow.
12. UPCOMING MEETINGS & TRAINING
a.
March 21, 2012 — Administration Committee — 11:00 AM — Tolsma said Chief Farniok
and the Tour de Tonka representative will be at the meeting.
• b.
March 26, 2012 — Work Session — 7:00 PM
c.
April 2, 2012 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Repairs to city snow plow. Tolsma said the snowplow was bought in
2003 and this is the first time it has needed repair. Stone makes a motion and
Widmer seconds to pay the bills. All votes ayes, motion carries.
• 15. MISCELLANEOUS (Information Only_)
a. MPCA Advance Machine Site Remediation Letter — Tolsma said it's more informative
but there is a site in Spring Park and it was lower priority and it's now moved up the
priority ladder.
b. April Calendar
c. Met Council Newsletter
d. Hennepin County Sherriffs Annual Report
16.ADJOURNMENT — Widmer makes a motion and Stone seconds to adjourn the meeting at
8:40 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
SPRING PARK APRIL 2, 2012 — 7:30 PM
SPRING PARK CITY HALL
On Ga(e illinnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from March 19, 2012
b. Accept Administration Committee Minutes from March 21, 2012
c. Work Session Minutes from March 26, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Scott Qualle — MNSPECT Update
9. PETITIONS, REQUESTS & APPLICATIONS
a. Revised MNSPECT Contract
b. Spirit of the Lakes Sponsorship Request
c. Municipal Certifications — Watercraft for Hire Ports of Call
10.ORDINANCES & RESOLUTIONS
is a. Ordinance 12-01: Special Events Amendment
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
i. Well Repair
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. April 11, 2012 — Administration Committee — 11:00 AM
b. April 11, 2012 — Planning Commission — 7:00 PM
c. April 12, 2012 — Police Commission— 10:00 AM
d. April 16, 2012 — Council Meeting — 7:30 PM
e. April 18, 2012 — Open Book Meeting (Attendance Not Required) — 6:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. LCMD / DNR Draft Joint Powers Agreement
b. February Financial Report
c. Minnesota Municipal Clerk Certificate for Sharon Farniok
d. WeCAN 2011 Statistics Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Winneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
APRIL 2, 2012 — 7:30 PM
SPRING PARK CITY HALL
CALL TO ORDER - Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Williamson, Widmer, Hughes, Reinhardt. Stone excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Engineer Ellingson
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Widmer makes a motion and Williamson seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from March 19, 2012
b. Accept Administration Committee Minutes from March 21, 2012
• c. Work Session Minutes from March 26, 2012
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Scott Qualle — MNSPECT Update — Qualle said he did a presentation in 2010 and this
is a continuation of that. He said use and occupancy classifications will be discussed.
(Handout given.) Williamson asked if the specifics are cited in the code. He said the
city has adopted the state and international building code, as he recalls. Qualle said the
International code is the model code used by the State. A city can't adopt anything
more or less restrictive than the state building code. Qualle said the code can be quite
gray however. Williamson wondered if Spring Park was deficient and this led to the
presentation. Hughes asked about the uniform fire code and the relationship. Qualle
said three codes merged and they don't always talk to each other.
9. PETITIONS, REQUESTS & APPLICATIONS
a. Revised MNSPECT Contract — Reinhardt said the contract is being reviewed for some
minor changes. Reinhardt said the contract is being changed from incorporated to
limited liability. Hughes said with some of the lettered sections he finds some
inconsistencies and thinks they are somewhat confusing. Such as, the responsibility of
the inspector who performs the plumbing review and he thinks R-1 may have been left
out. He said on page ten, electrical is not included and yet section B deals with
• electrical. Qualle said he doesn't believe any of those things changed from the previous
contract. He said residential plumbing review is an over-the-counter issue. Williamson
asked about plan review and he wonders if a plan review ever involves review by the
planner as well as the inspector. Qualle said the theory is the building fees are for the
building review and planning costs are done outside of the planning review. Williamson
asked about the due date of the inspection contract. He is concerned about the 90 days
renewal and he is concerned about the reliability and continuity of the business. He
said it's speculative and he wonders if the city can have a better way to know where
they stand with the contract. Williamson is just concerned that the 90 day option might
• have passed over. Hughes asked about the new code coming into effect in July of next
year, he wonders if there would be a summary document available at that time noting
the changes. Qualle said he can do that but it might be comprehensive. He can
perhaps cull it out. Beck said if the contract is going to be approved tonight she has a
couple of items. Beck points out a couple of boilerplate changes. Widmer makes a
motion to approve the contract with the corrections pointed out by Beck. Hughes
seconds. Motion carries. Qualle said he has a video that points to change of
occupancy problems and he would be happy to share it at a work session.
b. Spirit of the Lakes Sponsorship Request — Reinhardt said they are a 501(3c) and she
wanted to bring this to the council's attention to consider some financial support. She
said it's a tri-city festival with Mound, Minnetrista and Spring Park. She said Mound
bQ'`w bares a lot of the in -kind expenses such as extra policing. Williamson asks Beck about
a state statute from forbidding cities to donate. He said there are a lot of cities hosting
festivals and there are costs associated with these events, whether it be policing or
public works. Beck said cities can only spend money for a public purpose. She said
there are limitations on the kind of entities donated to. She said there is a chart with
four questions when deciding whether this is a public purpose. She can do more
specific research on this. Reinhardt said she feels the city is included in these festivals
and she feels support would be welcome. Hughes said the sponsorship due date is
today. Reinhardt said that's for a high level sponsorship and the others are due in June.
c. Municipal Certifications — Watercraft for Hire Ports of Call — Reinhardt said this is more
of an FYI. She said this is a standard approval as it comes up every year. Hughes
• moves to approve and Williamson seconds for Bayview Charter Cruises. All
votes ayes, motion carries.
10.ORDINANCES & RESOLUTION
a. Ordinance 12-01: Special Events Amendment — There are some provisions that have
been suggested for changes to the existing permit. Williamson moves adoption of
the ordinance and Widmer seconds. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said the last League publication has information for the
annual conference in Duluth in June. She said she's hoping to attend and others should
review if they're interested. Williamson said a fire hydrant on the corner of Shoreline
and Bayview Place has been covered with a black bag. He said it's been about a
month now. There is another fire hydrant that could serve in an emergency. He said he
spoke to Goman about this and there was a broken part and it's scheduled to be
installed and operational within the next week or so.
b. City Administrator — nothing.
c. City Engineer
i. Well Repair — Ellingson said at the work session a history of wells and repair
options has been discussed. He said option one is to complete the repair with
the packing glands. Option two is to full service the wells by pulling the pumps,
motors, and do the sand removal — everything previously discussed. He said
requests for quotes would be solicited. Ellingson said option two is the shortest
0 time frame the wells would be taken out of service. Option three the contractor
would take the wells out of service, an inspection would be performed and bids
sought. He said it's the more time consuming option. Reinhardt said option two
was a shorter time frame and that's the way they are leaning at the work session.
2
Hughes wondered about option two and option three for getting back in service
and he wonders about the difference in cost. Ellingson said it's difficult to
determine the difference in the down time. He said it could be two to three
weeks but it's difficult to determine. He said depending upon the timing of the
• event, it might be difficult to stage the initial examination of the equipment and
then getting the repair accomplished. Ellingson said he's been told they would
get better pricing with option three but he suggests different pricing for sand
removal. He thinks for zero to x amount of feet should be one price and so on.
Williamson asked for Ellingson's opinion on which way to go. Ellingson said he's
thought about this and he's leaning towards option three. Hughes asked what
the time frame would be once the repairs are identified. Ellingson said
contractors are usually given three weeks. It could maybe be shortened to two
weeks. Reinhardt feels a little uncomfortable with not having time to examine the
choices and a special meeting might be necessary if there is going to be a cost
savings. Hughes makes a motion for option three and then hold a special
meeting to approve. Widmer seconds. Williamson said when the pumps are
pulled, they are examined, everything is apart and the bids begin, he wonders if
there would be a scenario wherein the city says no. He said once an option is
picked, the city is going to approve it. Reinhardt wonders if there is a possibility
where a contractor would walk away. Ellingson said no, they are parts. He said
they'll get replaced and it will be put back together. Williamson said this is a
project that's going to happen. He said if the council messes with it too much, it
might not be the best way. He said the policy is the wells should be serviced
every ten years and it's now been twelve years. He thinks the best advice by the
knowledgeable people should be followed. Understanding this is a one out of a
ten year repair that won't have that much of a budget impact. All votes ayes,
motion carries.
ii. Utility Superintendent - nothing
iii. Attorney — nothing
12. UPCOMING MEETINGS & TRAINING
a. April 11, 2012 — Administration Committee — 11:00 AM
b. April 11, 2012 — Planning Commission — 7:00 PM
c. April 12, 2012 — Police Commission — 10:00 AM
d. April 16, 2012 — Council Meeting — 7:30 PM
e. April 18, 2012 — Open Book Meeting (Attendance Not Required) — 6:00 PM — Reinhardt
said this is an opportunity for property owners to talk with the county assessor. She
recommends property owners call in advance and if there is a dispute, property owners
must come to the meeting.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — One additional claim has been added for the BP gas card. Williamson
asks about Quality Flow bill for almost $9,000. Tolsma said that's the valve that
malfunctioned and overflowed into the street that caused us to go with the interconnect.
He said it was an urgent matter and there weren't a lot of choices. The part had to be
expedited from Kentucky. Williamson makes a motion and Widmer seconds. All
votes ayes, motion carries.
�15. MISCELLANEOUS (Information Only)
a. LCMD / DNR Draft Joint Powers Agreement — Hughes said this has been approved.
b. February Financial Report — Tolsma said the total will be broken out into the individual
funds so there will be a better way of looking at this.
c. Minnesota Municipal Clerk Certificate for Sharon Farniok — completed three years for
her certification.
d. WeCAN 2011 Statistics Report —
*An additional document was added for the Pres Homes escrow account.
16.ADJOURNMENT — Widmer makes a motion and Hughes seconds to adjourn the meeting
at 8:50 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
E
0
CITY OF SPRING PARK
CITY COUNCIL AGENDA
APRIL 16, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from April 2, 2012
b. Accept Planning Commission Minutes from April 11, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. LMCD 2011 Annual Report Summary (PowerPoint)
• c. City Engineer
i. Well Repair Update & Special Meeting Date Discussion
d. City Attorney
i. Special Event Ordinance Summary Publication
ii. Public Purpose Expenditure Information
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. April 18, 2012 —Administration Committee— 10:00 AM (Moved From 4-11-12)
b. April 18, 2012 — Open Book Meeting (Attendance Not Required) — 6:00 PM
c. April 23, 2012 — Work Session — 7:00 PM
d. May 7, 2012 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. MNSPECT Minute
b. Police Report
c. Tour de Cure Memo
d. LMCD Low Water Declaration
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 91,1inneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
APRIL 16, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Ellingson, Attorney Beck
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Hughes makes a motion and Widmer seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA —
a. City Council Meeting Minutes from April 2, 2012 — Williamson has a correction to the
minutes under 11a and wants Tolsma instead of Goman inserted and under item b, the
word bares needs to be changed to bears.
b. Accept Planning Commission Minutes from April 11, 2012 —Williamson asked about
non -conformities, redevelopment and eminent domain and about the part where it says
"...cannot be a part of the condition for approval" Williamson thinks something is
missing. He wants Brixius to review this for errors or omissions. Williamson makes a
motion and Widmer seconds to approve the consent agenda with the noted
changes. All votes ayes, motion carries.
407. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS -
9. PETITIONS, REQUESTS & APPLICATIONS -
10.ORDINANCES & RESOLUTIONS -
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt stated DJ Goman's mother passed away and there will
be a celebration of her life on Wednesday, April 18th from 3-6 p.m. Stone said at the
police commission meeting the new drug is heroin and it's very pure. She said the
gateway drug is prescription pain killers. She said it might be worthwhile to think about
disposing unused prescriptions if there is exposure to persons that might be tempted by
this. Reinhardt reminded viewers of the medication disposal drop-off box at the
Hennepin County Water Patrol in our city.
b. City Administrator
i. LMCD 2011 Annual Report Summary (PowerPoint) — Tolsma said this is a
condensed version and a general background summary of the LMCD. He said
demographics are included of the Lake community and highlights of 2011 are
outlined. Also, upcoming projects are stated. Tolsma said AIS zebra mussels is
the big concern going forward and watercraft inspections are being contracted
out to assist with the inspection process. He said special event permitting was
designated to the Water Patrol in 2011. Lake Minnetonka patrol hours are high
and the next closest is the Mississippi River. Tolsma said the full report is
• available for examination. Hughes added a low water status was declared last
week for Lake Minnetonka.
c. City Engineer
i. Well Repair Update & Special Meeting Date Discussion — Ellingson said
presently there are two holes in the water plant after Bergeson Caswell pulled the
1 - Corrected
pumps and motors and televised the wells. He said the parts have been stripped
down and cleaned in order to review. He said the motors are in good condition
and only need minor work. There is more wear on the pumps than what was
anticipated. There's about a $1,000 difference to recondition versus replacing so
• reconditioning is not considered an option. Ellingson said a hole was discovered
in the threading of the pipe but said the 16" casing looks good. He said there's a
heavy mineral buildup that can be brushed out. He said there is as much as 70
feet of sand in the bottom of well. He said it's not a surprising discovery.
Ellingson said documents have been sent to five contractors for bids. He said all
contractors are interested in bidding the job. Ellingson said quotes are due on
the 27th and a special meeting will be called to award the project. Hughes said
regarding the 16" casing, he wonders if brushing will damage the casing.
Ellingson said no, it's a light abrasion of the casing. Reinhardt wonders about
calendars for April 271h, after 3:30. It's agreed this works for the special meeting.
d. City Attorney
i. Special Event Ordinance Summary Publication —Williamson makes a motion
and Hughes seconds to approve summary publication. Beck requests an
amendment to the motion to state that the summary clearly informs the public of
the intent and effect of the ordinance. Williamson accepts the friendly
amendment and Hughes seconds. All votes ayes, motion carries.
ii. Public Purpose Expenditure Information — Beck said the League has a lengthy
memo on this. Beck said cities can only spend money for public purposes. She
said even though it's a good cause, it might not be a public purpose. City
expenditures should benefit the community as a whole and be related to the
function of government. Beck said the third thing to consider is whether cities
• have power to authorize the expenditure under state statute. For example, cities
are specifically authorized by statute to spend a limited amount of Memorial Day
celebrations and to support a senior citizens center. When there is not a specific
authorizing statute, there may be implicit authority that can be derived from the
statute in order to legitimize the expenditure. For example, some cities use the
statutes which grant cities authority to operate recreational programs as granting
implicit authority to finance community centers. The MN Attorney General's
office has issued opinions which offer some guidance on this issue such as: a
city cannot support sport teams, cannot sponsor private groups such as boy
scouts, etc. Beck said at the last meeting the question was asked about donating
to the Spirit of the Lakes festival. Beck said it is the role of the elected city
council to determine what is a public purpose expenditure based on the facts and
to determine what sort of services it wants to provide to its residents. Beck said
whether the Spirit of the Lakes festival is a benefit to Spring Park residents isn't
so clear as the event is being held in Mound instead of Spring Park. She said
this could be discussed in more detail at a work session. Beck said a request for
a donation was also made from WeCan. She said if there are specific services
WeCan provides that benefit residents of Spring Park, a contractual relationship
could be considered. She suggests further discussion at a work session if the
council wants to pursue this. Williamson said on WeCan, this is a consortium of
small communities. He said CDBG grants have been given to funding requests.
Reinhardt said staff recently received a letter from WeCan soliciting donations.
e. Utility Superintendent
�2. UPCOMING MEETINGS & TRAINING
a. April 18, 2012 — Administration Committee — 10:00 AM (Moved From 4-11-12)
b. April 18, 2012 — Open Book Meeting (Attendance Not Required) — 6:00 PM — Residents
can speak with the HC assessor regarding the property tax statements. Attendance is
2 - Corrected
not required but, if there is a concern, the assessor must be contacted in order to review
the property.
c. April 23, 2012 —Work Session — 7:00 PM
d. May 7, 2012 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
• 14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson said there is an article for Mound's Centennial book. This
request came to staff in February when there was not a meeting. Beck confirmed there
is city discretion for something like this and Reinhardt stated there wasn't a meeting
scheduled in order to approve this. Williamson asked about Ehlers and Associates for a
TIF note analysis and wonders why Ehlers performed this. Tolsma said there is a typo
and this relates to Lakeview Lofts, not Presbyterian Homes. Tolsma said this came
about with Bruce Kimmel to have a comprehensive review of this. Williamson said he
isn't concerned then as long as it isn't for Pres Homes. Williamson asked about Mary
Pat McNeil for the e-newsletter. Williamson thought this was discontinued and
Reinhardt stated this is for the electronic newsletter that goes out quarterly. Tolsma
explained there are several days in which there is a close working relationship with
McNeil to produce this electronic document. Hughes wondered if this is an hourly basis
or a flat fee. Tolsma said it's hourly. Hughes thinks this can be discussed further at a
workshop. Williamson makes a motion to pay the bills. Stone asked about Michael
Klein for the spring clean up. Tolsma explained it's the spring clean up of city
properties. Stone asked about 4100 Spring Street for electrical and Tolsma refers
them to the detail where it explains it is for street lights and lift stations. Stone seconds
Williamson's motion. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
• a. MNSPECT Minute
b. Police Report
c. Tour de Cure Memo — American Diabetes Association is proposing a bike tour on the
trail in June. Tolsma said the letter was discussed with the applicant and was informed
a special event permit application would be necessary. This was received and it will be
included in the work session packet. He said it's an event that's been done for several
years but they are looking to change the route. Hughes asked about the number of
riders. Tolsma said there is a count included in the application. Williamson said all
applications need to be treated by the same standards.
d. LMCD Low Water Declaration — Hughes encourages those with questions to go to the
website to download the specifics. He said it's complex. Widmer said a new bridge is
going in over the Forest Lake Channel so there will be some traffic pattern changes.
16.ADJOURNMENT — Stone makes a motion and Widmer seconds to adjourn at 8:30 p.m.
All votes ayes, motion carries.
Wendy Lewin, City Clerk
0
Dan Tolsma, Administrator
3 - Corrected
SPRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MAY 7, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from April 16, 2012
b. Accept Administration Committee Minutes from April 18, 2012
c. City Council Work Session Minutes from April 23, 2012
d. City Council Special Meeting Minutes from April 27, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Bill Tyler — CGM Banners
b. Tim Litfin — Tour de Tonka
9. PETITIONS, REQUESTS & APPLICATIONS
a. Tour de Cure Special Event Application
• 10.ORDINANCES & RESOLUTIONS
a. Resolution 12-11: Recycling Grant Agreement
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. Basketball Court Discussion
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. May 9, 2012 — Administration Committee — 11:00 AM
b. May 16, 2012 — Fire Commission — 11:00 AM
c. May 21, 2012 — Council Meeting — 7:30 PM
d. May 29, 2012 (Tuesday) — Work Session — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. LMCD Draft 2013 Budget
b. 2012 State of the County Address Invitation
c. Upper Minnetonka Yacht Club Regatta
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MAY 7, 2012 - 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake .Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Celebrate Greater Mound Representative
Bill Tyler and Tour de Tonka representative Litfin.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA -
a. City Gounnil Meeting Minutes from April 16 '�0
r
b. Accept Administration Committee Minutes from April 18, 2012
c. City Council Work Session Minutes from April 23, 2012
d. City Council Special Meeting Minutes from April 27, 2012
Beck has revisions to a portion of the April 16th minutes and she suggests to remove item a. and
bring it back to the next meeting. Stone makes a motion and Widmer seconds to adopt the
consent agenda except for item a. All votes ayes, motion carries. Williamson said on the
•work session minutes under technical discussions GasB should be GASB.
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Bill Tyler — CGM Banners - Reinhardt said there are some documents in the packet
showing the banners and a schedule for putting them up and taking them down. Tyler
said there are different sized banners with Spring Park being the largest. Tyler said
they were looking for banners that were more legible and would pop for visual effect.
Widmer asked about the signs being sponsored by businesses and wondered if there
will be a requirement for a certain number. Widmer wondered what would happen if
there weren't enough businesses that wanted a buy in. Tyler said they have found
there should be a good subscription rate. Widmer asked about the cloth weight. Tyler
said they'll be double ply vinyl fabric and there will be a one year warranty. Widmer said
one of the previous problems was that they were heavy and the wind was hard on the
brackets. Tyler said they're going to have one made up and will test it but it will be in
Mound. Reinhardt said there is hope Spring Park businesses will support this but there
is a possibility there might be businesses outside of Spring Park and Tyler confirmed.
Reinhardt wondered about conflicts with businesses. Hughes said as an example if
Certified Auto purchased a banner would it be placed in front of their actual business or
could a competitor end up in front. Tyler said the banner placement is up to the City of
Spring Park. Mound is going to fill from a central area out so there aren't gaps. Hughes
is concerned about the wordage on the signs. Reinhardt said the top of the sign will
always say Spring Park and then the business will be below. Reinhardt said the
• banners could be put up in Spring Park after the 4th of July to coordinate with the
removal of the flags. Tyler said Orono has the same issue and they've used Wayzata's
boom truck. Williamson said it's not only the vehicle, it's the man power. He wonders
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
about a contract or letter of understanding for managing this. Hughes is concerned
about the heavy weight and a windstorm bending the brackets. Tyler said the pricing
will be finalized tomorrow. They think for members it will be around $100. Williamson
asked the formal name of the organization and Tyler said it's Celebrate Greater Mound.
• He said it's made up of Navarre, Spring Park, Mound, Minnetrista and St. Boni. Widmer
would like the city administrator and superintendent to look at the sample banner when
it's ready. Reinhardt is concerned about this taking longer. She would like to see this
voted on tonight in order to keep this moving. Williamson said it's not necessary to
have a legal contract drawn up but there seems to be the need for an understanding as
to responsibilities. Hughes makes a motion and Williamson seconds to proceed
with the assumption that there will be a letter of understanding outlining the
mechanics. Tolsma wants more direction on the letter of understanding. Reinhardt
said something regarding the hanging and the care. Tolsma said the concern is one
fails and it's the expense and labor of repairing the failed banner. Williamson said there
is an admin meeting this week and there could be a set of proposed subjects and work
from there. Tyler would like to see what is drawn up. Four votes ayes, one vote
opposed (Stone). Stone said she's concerned because the past banners did not hold
up to the weather.
b. Tim Litfin — Tour de Tonka — He's the community education director in Minnetonka and
he said the Tour is a bike ride. Litfin has a Power Point presentation. Reinhardt said
there is a list that has been compiled to be considered. She understands the event
organizer will have police at the intersection of Sunset Drive and Litfin said that is the
plan. Reinhardt said there will be Two uniformed tour volunteers at the Kings Rd
intersection. Hughes asked what a uniform means. Litfin said they wear bright yellow
or green safety vests and the intersections in Spring Park being discussed will have
vests. Hughes wants volunteers that know how to direct traffic. Reinhardt said they are
requesting bike patrols at least 45 minutes to inform trail users of the tour coming
through. Litfin said someone on a scooter has been assigned to pre -patrol the trail.
Williamson wondered if a motorized scooter will be allowed. Litfin said he will be
discussing this and looking for this approval. Reinhardt is happy to hear that this person
on a scooter will be patrolling the duration. Litfin said the trail is anticipated to be open
during the event rather than being closed to the general public. He said there will be
education material about trail etiquette and it's posted on the website. Also, a rider
goody bag is handed out to registered participants and etiquette material will be a part
of it. Litfin said rest stops will be available, corner guards will be placed throughout the
trail and will be instructing. The morning announcements are broadcast and trail
etiquette will be announced. He said specific signs will be lettered and placed
throughout stating trail etiquette.
Hughes asked about bike repair and mechanics and Litfin said they are located at all
the rest stops. There will be roving vans to pick up stranded riders. Widmer asked about
the timing. Litfin said the ride starts at 7:30 a.m. with the 100 miler group. The actual
group going through Spring Park doesn't start until around 7:45 so they anticipate them
coming through around 9 a.m. Reinhardt said condition 5 is installing information signs
at both intersections is Spring Park. Litfin said the signs go up starting around 2 a.m.
that morning. Reinhardt said there is a request to publish an informational notice in
various local papers. Widmer suggests the time frame could be published along with
the ad. Litfin said they don't normally do that other than a general PR announcement.
• Hughes asked if there will be a map. Litfin said they refer to the website. Williamson
said a press release versus a paid ad has no guaranty it won't be cut at the last minute.
Litfin mentions something be put in the utility bill or newsletter. Williamson asked about
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
fees and Litfin said they are listed on the website and he's not sure about the exact
number. Williamson asked about accepting the permit subject to the conditions
contained herein. Reinhardt said this has thoroughly been discussed and she is
comfortable. Reinhardt makes a motion to approve the permit for the Tour de
• Tonka for 2012 subject to the discussed conditions. Williamson seconds. All
votes ayes, motion carries. Reinhardt said she is philosophically opposed to events
coming through other cities for the benefit of their particular community. Litfin said he
feels it benefits everyone by the exposure of coming through a community.
9. PETITIONS, REQUESTS & APPLICATIONS
a. Tour de Cure Special Event Application — Tolsma said this event is coming through for
the first time. He said it's informational but they are requesting the council's opinion.
Tolsma said they are requesting feedback on the whether they should use the trail or
the roads. Tolsma said the event is leaning towards using the road and Chief Farniok is
wanting them to use the trail. Tolsma said they are looking for feedback. Williamson
said this is happening soon. Reinhardt said one of the differences between the two
groups is Tour de Cure would be coming through Spring Park earlier in the day.
Reinhardt said some of the conditions set out for the Tour de Tonka could be a basis for
approval. Hughes asked about the sailing regatta and Tolsma said it's in July. Stone
said if they are directed to the trail, they should be subject to the same conditions.
Williamson said if they are racing, he doesn't think they should be on the trail. Hughes
said there could be a trail person and there could be a street person as there are more
intersections on the street so there will need to be more uniformed personnel.
Reinhardt thinks if they are on the trail they should be given the same list of conditions.
Hughes asked what is the exact route, where are the rest stops, first aid stations, water
stops, portapotties, that sort of thing. Williamson doesn't like to set a rigorous set of
standards with one group and being lax with another. He thinks the same standards
should apply to all. Reinhardt thinks the questions can be asked but it shouldn't be part
of the approval. Reinhardt said the list of conditions should be presented and see if
they are interested in pursuing this.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-11: Recycling Grant Agreement
Williamson makes a motion and Hughes seconds to adopt Resolution 12-11. All
votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said she received a complaint that the flag at city hall is
tattered and faded and needs replacing. Hughes suggested the park flag be checked at
the same time. Hughes said there is an LMCD meeting this week and there is a
proposal to have a low impact snack barge and waste containers at Cruiser Cove on
Big Island. Williamson said he ran into some key individuals involved in the Coffee
Cove area. He said there is private property (Lord Fletchers) involved in this. The
desire is to clear the dead heads and take out some of the trees and stabilize the
embankment with plantings. Tolsma said he spoke with this individual today and he
may be able to come to the admin meeting. Williamson thinks this could be taken in
steps. Widmer said Lord Fletchers has always been on board with this.
b. City Administrator
Parking lot update. Tolsma said initially there was going to be $70,000 available with
the Watershed contributing $35K and Park District the other $35K. Since then, the Park
• District has the allocation but the Watershed got a $20K allocation related to water
quality. So there is $55K available and an alternative has been discussed. They are
looking at the existing parking lot and suggesting redoing the parking lot and
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
designating four stalls on the east end and relocating the trail access point on the east
end. Williamson asked about it going into the storage yard area and Tolsma said it will
not go into it. Reinhardt and Williamson said they are not interested in giving over
parking spots. Hughes said he would like to see the new stalls, make those pervious
• pavers and leave the city parking lot the way it is.
Basketball Court Discussion — Tolsma said there is a conflict with the location and a tree
that would need to be moved. Williamson said the area marked with orange cones was
underwater last year. He is concerned about the concrete base and having it
deteriorate. Williamson really questions the location. Tolsma said that has been
brought up with Ellingson. Ellingson said it's the highest area of a low area and it can
be built up with aggregate. Williamson said the problem is water drains into a small
valley and it drains towards Sunset Drive retention. Williamson said Ellingson should
know the problems. Reinhardt asked if the tree that needs to be moved can be moved.
Tolsma said it's been moved once already so it's risky. Stone said the further north the
sport court can be moved, it probably would be better. Hughes said he's in favor of
losing the tree and moving this sport court to the higher ground. Tolsma agrees.
Hughes moves to removing the tree and placing the sport court as far north as
practical. Stone seconds. All votes ayes, motion carries. Williamson asked about
Dan's Dispatch about further discussion regarding drainage from Pres Homes. Tolsma
said he's had discussions with resident Groth and Weiss Builders regarding the shore
cleanup that needs to be finished.
c.
City Engineer — Nothing.
d.
City Attorney — Nothing.
e.
Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a.
May 9, 2012 — Administration Committee — 11:00 AM Reinhardt asks about changing to
12:30 p.m. and it's agreed.
b.
May 16, 2012 — Fire Commission — 11:00 AM
c.
May 21, 2012 — Council Meeting — 7:30 PM
d.
May 29, 2012 (Tuesday) — Work Session — 7:30 PM — time is 7 pm, not 7.30 pm.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll — Hughes/Stone.***
15. MISCELLANEOUS (Information Only)
a.
LMCD Draft 2013 Budget — Reinhardt said there is a 2.6% increase and Spring Park's
impact is minimal. Hughes said the LMCD has used some reserves and Spring Park
actually had a $10 decrease but they've wanted to replenish the reserves so that's why
there is an increase.
b.
2012 State of the County Address Invitation
c.
Upper Minnetonka Yacht Club Regatta — Reinhardt said there is a sailing Regatta being
proposed. Reinhardt said this doesn't trigger the special event but the Water Patrol
wants a letter from the city. Williamson wondered about the parking and the private lot.
Tolsma said they have permission from Buttenhoff to use the lot but Tolsma will make
sure.
d.
Hughes asked about the downed street light. Tolsma said he has some photographs of
the street light that fell down this weekend. It fell on the sidewalk. Stone wondered why
it fell down. Widmer said there were some storms over the weekend. Tolsma said
there was an analysis done on all 38 street lights and seven of the lights are considered
•
an emergency replacement. Williamson wondered about a systematic replacement of
the lights and updating the technology. He said it may not make sense to replace
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
randomly versus sequencing them together for economic sense. Williamson said if
something is purchased new he wants to see at least a 50% energy savings.
16.ADJOURNMENT — Stone makes a motion and Widmer seconds to adjourn at 9:35 p.m.
All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
MAY 21, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from April 16, 2012
b. City Council Meeting Minutes from May 7, 2012
c. Accept Administration Committee Minutes from May 9, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Kevin Wynn — Hennepin County Assessor Update
9. PETITIONS, REQUESTS & APPLICATIONS
a. Tour de Cure Special Event Application
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-12: Mound 100 Year Congratulatory Resolution
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Fire Commission Update
b. City Administrator
i. Basketball Court Color Scheme Selection
ii. LTD authorization
iii. Tennis Court Backboard
c. City Engineer
d. City Attorney
e. Utility Superintendent
i. Street Lights
12. UPCOMING MEETINGS & TRAINING
a. May 29, 2012 (Tuesday) — Work Session — 7:00 PM
b. June 4, 2012 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
•
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. April Financial Report
b. April Fire Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
:j.7
SPRING PARK
On Lake Minnetonka
-7 C
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MAY 21, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Williamson, Hughes, Reinhardt. Widmer and Stone excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Planning Commissioner John Ericson, City
Assessor, Kevin Wynn.
4. PLEDGE OF ALLEGIANCE -
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Williamson said there were changes made by Beck to the April
16th minutes and he wonders about the changes. Beck said it was clarification of her
comments. Williamson makes a motion to adopt the consent agenda and Hughes
seconds. All votes ayes, motion carries.
a. City Council Meeting Minutes from April 16, 2012
b. City Council Meeting Minutes from May 7, 2012
c. Accept Administration Committee Minutes from May 9, 2012
�7. PUBLIC FORUM — John Ericson, Planning Commissioner, asks as a citizen of Spring Park
about two light poles that are down and wondered what the status is regarding replacement.
Reinhardt said it's on the agenda and it is being discussed this evening.
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Kevin Wynn — Hennepin County Assessor Update. Wynn said he will present a recap of
the open book process for 2012 value for pay taxes 2013. He said it's been extremely
quiet. He said he had only two reviews, one being a field inspection resulting in no
change and one review in Lakeview Lofts that received a reduction. He said there was
a second call in Seton Village and an appointment was scheduled and the appointment
was canceled for medical reasons. Wynn said he wouldn't have anticipated a change
regardless. Wynn said no taxpayers showed for the open book meeting scheduled.
Wynn said it's typical of what they're seeing this year. He said there is a concern about
values going too low. Wynn said for 2013 there is not a lot of data but they are about
half way through the assessment period. He said early sales are still pointing to a
downward trend. Hughes asked about the cutoff date for gathering data. Wynn said
around September. Williamson said the current trend is to be declining and he wonders
if this is true around the lake. Wynn said yes. Williamson wonders if this could be
related to the AIS. Wynn said the lake values hung on for longer so fell off later. He
said the overall trend is 1-5% down. Williamson said comparable sales have been used
for determining value and he is concerned about foreclosures or sell -offs right before
foreclosure. Williamson said the review and verification is to find out the reasons for the
sale. Wynn said short sales are not foreclosures so they are indicative of market value.
• He said they'll see more urgency and a drop in asking prices before it goes to
foreclosure. Wynn said the state doesn't want foreclosures used as indicators but they
are watched closely. He said traditional sales are competing with foreclosure sales.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
Hughes said some are listing their homes around 5% less than the assessed value.
Wynn said that was obvious last year but it's falling off somewhat this year. Reinhardt
said this is the second year as open book and there is one more year left in the three •
year cycle. She wonders if there is anything the city needs to do before the expiration.
Wynn said the office will send something out in order to confirm the continuation of the
open book meeting.
9. PETITIONS, REQUESTS & APPLICATIONS
a. Tour de Cure Special Event Application — Reinhardt explained this application. Tolsma
said the conditions are similar to the Tour de Tonka, recently approved. He said new
information came in today from Orono and Minnetonka Beach and the city administrator
of Minnetonka Beach said their council denied this application. Tolsma said Farniok
said it was approved for Orono but has a list of conditions similar to Spring Park.
Tolsma said he thinks the event will happen but suspects the route will have to change.
He said when speaking with the event's coordinator, the conditions were not
problematic and they are excited for the event. Williamson said if the permit isn't
approved it muddies things and the alternative is to put them out on the street and it
might end up being more hazardous. He said approval has to be on the stated
conditions and to monitor this closely. Reinhardt agrees. Hughes asked why
Minnetonka Beach denied it and Tolsma said the concern was the high number of
cyclists on the trail and the driveways of some residents that cross over the trail.
Williamson makes a motion to issue the permit and Hughes seconds. All votes
ayes, motion carries.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-12: Mound 100 Year Congratulatory Resolution — Hughes makes a
motion to approve Resolution of 12-12. Williamson seconds. Reinhardt requested
that this be printed on special paper and be submitted to the City of Mound. She will
draft a cover letter.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Fire Commission Update — Hughes said the fire pension change has been
approved by the Mound City Council and the membership will be voting in July,
both retired and active members. He said they are about 90% funded today.
Hughes said the vast majority is the lump sum pay out and is the more popular.
Hughes said what is disturbing is the comparison between volunteer and career
departments. He said the stats from 2002-2010 shows volunteer departments
are getting smaller. He said the combination departments are increasing. In
other words, full time firefighters or duty crews are being hired. Hughes said it's
a growing trend and the fact sheet says there is a decrease in firefighters
nationally. Hughes said calls, false alarms and lift assist calls to Presbyterian
Homes has decreased. Williamson said policy changes for the pension was
looked at. One discussion was about added incentive to keep trained and
physically prime firefighters. Another change discussed was reducing the time
for vesting. Williamson said Mound has a waiting list to get on the department.
He said the concern is what to do about preventing discouragement to those who
have waited a long time to get called. Hughes said a ten year vesting was •
added. He said if a firefighter has more than ten years there is an option for
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
monthly pension payout or lump sum. Hughes said the annual Fish Fry is
coming up on June 2nd.
• b. City Administrator
i. Basketball Court Color Scheme Selection — Tolsma said color selections have
been presented to the council and the takeaway is the options are limitless. In
keeping with the Spring Park theme, staff has chosen a bluish/gray theme. He
said another thought is to choose a green color to blend in with the surroundings.
Reinhardt agrees with staffs recommendation. Hughes asked about the fade
factor of the colors and wondered if some colors were more susceptible.
Williamson said brighter colors seem to fade faster. He suggests extra pieces be
kept in reserve for replacement. Williamson also wants to make sure the under
surface is well done in the event the surface has to be used in the future. Hughes
said it will be concrete. Williamson likes the cerulean blue color. Reinhardt likes
a more grey key so the logo stands out. Hughes likes the tan colored example
for that reason. Tolsma said the feedback has been the tan shows dirt more.
Reinhardt wondered about replacing the blue with a green color. Hughes thinks
some sample tiles should be presented for color comparison and moves to
select dusty blue as the base and the grey as the key. Motion fails due to
lack of a second. Williamson makes a substitute motion and picks the
middle example of those presented. Reinhardt seconds. Hughes said he's
wondering about the shade of grey. Reinhardt likes the contrast she sees in the
example provided. Williamson suggested using white instead of grey. Hughes
agrees. The motion is amended to select the middle design scheme and to
eliminate the shading. Reinhardt agrees to the amendment. All votes ayes,
motion carries.
ii. LTD authorization — Reinhardt said the admin committee and work session has
discussed the options. Tolsma said the Sun Life plan is basic long term disability
and the difference was the elimination period. Fifty seven dollars would be the
premium for all four staff members. Williamson makes a motion to approve
LTD to Sun Life for $57 per month. Hughes seconds. Reinhardt said she
would have been fine with going with the shorter elimination period but this is
fine. All votes ayes, motion carries.
iii. Tennis Court Backboard — Tolsma said what he's heard is the council has
discussed this in the past and he would get some quotes and present them to the
council at upcoming meetings. Hughes asked if this was going to be done on
one court and Tolsma confirmed. Williamson makes a motion that the
administrator be authorized to shop the options, select a vendor and
proceed with immediate installation at a cost to not exceed $2,000. Hughes
seconds. All votes ayes, motion carries.
Williamson asked about further discussion regarding the Coffee Cove. Tolsma
said he spoke with Tom Emer of Lord Fletcher's. Discussion was not held in depth
but they will be getting together this week to discuss further. Tony Brough is to put
together a memo of understanding to include the involved agencies. He said tree
removal providers have been gathered.
c. City Engineer
d. City Attorney
e. Utility Superintendent
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
4
i. Street Lights — Reinhardt said Goman is recommending the removal of seven street lights. Tolsma said
most of the seven are located on the west end of town. Goman recommends those seven be taken out no
matter what's decided. Hughes wondered about replacement. Tolsma said at this time this is to just take
those down. Williamson said this is a proactive approach. He said surface rust is cosmetic. Williamson is not
willing to eliminate street lighting until a more comprehensive study is done on these faulty street lights. He
also wants to see a more comprehensive study for future capital lighting replacement. Williamson said it will
be very noticeable to drivers once this lighting is removed. He said they're too close together to remove them
all. He said there needs to be a strategic plan in place and not do this piecemeal. Reinhardt said that
Goman's memo states seven of these are rusted out on three sides. Tolsma said the street light base has four
corners and on the bottom there is rusting and Goman can see a hole on three sides. Tolsma said there are
38 lights on the corridor. Reinhardt senses more of an urgency for this due to the risk of safety and property
damage potential. Williamson wants this to be a conscious plan. Reinhardt said she feels this is a safety
concern. Reinhardt makes a motion to remove the lights indicated and use a replacement light on the
west end, south side, center light. Motion fails due to lack of second. Williamson said the lack of a
second is not for lack of concern. He thinks it needs to be more systematic. Williamson thinks this should be a
high priority on the agenda. Hughes would like to make a decision at the work session and Reinhardt asked
what decision. Williamson said a decision on strategy needs to be formulated.
12. UPCOMING MEETINGS & TRAINING
a. May 29, 2012 (Tuesday) — Work Session — 7:00 PM
b. June 4, 2012 — Council Meeting — 7:30 PM
Hughes said a safety meeting upcoming with the LMCD with Water Patrol meeting is coming up the first week
in June and Hughes will be attending this.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Hughes makes a motion and Williamson seconds to pay the bills. All
votes ayes, motion carries. •
15. MISCELLANEOUS (Information Only)
a. April Financial Report
b. April Fire Report
Williamson said the first half tax payment is coming in July. Williamson said the balances seem to be dipping
in the accounts. Tolsma said cash flow dips twice and it's getting close. Reinhardt said she doesn't agree with
the planting of the planters after Memorial Day. She said going forward she would like to see them planted
before Memorial Day and Williamson agrees. Tolsma said he'll find out the schedule for this.
Williamson said the LMCC is engaged in franchise renewal. He said a state meeting was held and franchise
renewal is at the top of everyone's list. He said $50,000 is going to be spent on testing of the system and
technical assessment in a standard setting. He said a needs -assessment will also be a part of this as well as I -
net potential studied and un served areas. Williamson said annual elections were held and most on the
executive committee were re-elected. Williamson remains on the board and several other committees within
the LMCC.
16. ADJOURNMENT — Hughes makes a motion and Williamson seconds to adjourn at 8:58 p.m. All
votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
PRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JUNE 4, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from May 21, 2012
b. City Council Work Session Minutes from May 28, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Boe Carlson — Three Rivers Park District
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-13: Establishing Limited Liability for Sewer/Water Damage
b. Resolution 12-14: Shoreline Drive Beautification Plan
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
. b. City Administrator
i. Lord Fletcher's Music Permit Conditions
ii. Port of Call Request
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. June 13, 2012 — Administration Committee — 11:00 AM
b. June 13, 2012 — Planning Commission — 7:00 PM
c. June 14, 2012 — Police Commission— 10:00 AM
d. June 18, 2012 — Council Meeting — 7:30 PM
e. June 20-22, 2012 — LMC Annual Conference
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. MNSPECT Minute
b. Metropolitan Council Population and Household Estimate
c. Correspondence Regarding Lord Fletcher's Live Music
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JUNE 4, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER — Mayor Reinhardt calls the meeting to order at 7:30 p.m.
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA Hughes makes a motion and Widmer seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA With the changes, Hughes makes a motion and Widmer
seconds to adopt the consent agenda. All votes ayes, motion carries.
Hughes has a correction to 6a. , item 11 a. where it says " ...fire pension change has been
approved..." and add by the Mound City Council. Beck said there is a minor word change on
page two under 2. a. and it should read "...brought up by..." not to.
a. City Council Meeting Minutes from May 21, 2012
7. City Council Work Session Minutes from May 28, 2012
8. PUBLIC FORUM — No one
9. PRESENTATIONS AND & GUEST SPEAKERS
10. Boe Carlson — Three Rivers Park District — Reinhardt said she assumes he will be talking
•about the parking plan in front of City Hall. Carlson said they appreciate the patience and said
it's been time consuming but they are hoping for the best type of project. He said there's been
some modifications. Six parking stalls for each community along the trail have been offered.
Pervious pavement was suggested for water quality and a demonstration type project was
discussed. Carlson said this went beyond budget allowances so modifications to the plan
have come about. They are now suggesting rebuilding the parking lot using pervious
pavement to deal with water quality and identify five or six stalls on the east side designated
for trail users. They would have an ADA accessible spur for access to the trail. Carlson said
the designated spots could be loaned back to the city for special events. He said this new plan
has up to $22,000 that would be contributed and they are at about $40,000. He said half would
come from the Watershed and half from Three Rivers as the contributors. Carlson said they
would look for a three-way partnership, including the city, but it would be a park district project,
they would bid it and supervise it. Carlson said there would be maintenance agreements.
Williamson said he is concerned about the changes. He said the price and concept has
changed. He said it originally was to be on the west end incorporating the established path
and installed amenities. He's wondering why the change happened and it being a three-way
partnership yet the maintenance would be the City's. He's wondering what would be required.
Carlson said this is really pavement, not pavers so it would be no different than any bituminous
surface. He said there can be some sediment buildup so there might be some drainage
directions required. Carlson said the west end allowed more space for additional six stalls but
said there have been concerns about loss of trees and mailboxes. Carlson said the east end
is more easily adaptable for ADA. Hughes said he is not in favor of giving up six stalls of city
•parking and he believes permeable pavement needs to be vacuumed, not swept. Hughes
asked what happened to the six additional sites the Park District was going to provide to the
city. Carlson said the six stalls could still be revisited. He said the limitation is to not be able to
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
reconstruct the city hall's parking lot. He said if the city feels this is too much of a compromise,
losing six stalls, they can revisit providing six stalls to the west of the lot. Reinhardt said when
the budget dropped and the additional stalls were taken out, she said it feels like the city is
giving something up and not gaining anything in return. She feels the city values the additional
• six stalls more than giving up six designated stalls. Carlson said the good news is that plan
has already been designed so it's a matter of updating the costs.
11. PETITIONS, REQUESTS & APPLICATIONS — None.
12.ORDINANCES & RESOLUTIONS — Administrator Tolsma wants to remove item 10a. He
recommends not taking any action on this. Beck said this was revised last year and she would
like to look at the changes.
13. Resolution 12-14: Shoreline Drive Beautification Plan — Reinhardt said Planner Brixius brought
this to the Council at the work session to prevent city trees from being removed without the
city's consent. She said the tree inventory was done about a year ago in response to the
Emerald Ash Borer. Widmer said she was looking at the tree inventory and she questions the
trees along the Bayview parking lot on Shoreline Drive. She wonders if they die will they be
replaced again or do they acknowledge they don't thrive there. Tolsma said an assessment
would be done and they would look at other alternatives. He said there isn't a requirement to
replace trees that have died. Hughes said he likes the tree inventory but he thinks there are
other trees that are not doing very well. Reinhardt said this was more of an inventory to set a
benchmark for the boulevard landscape. Stone makes a motion to approve Resolution 12-14
and Williamson seconds. All votes ayes, motion carries. Reinhardt said there is also a draft
ordinance amending the code that references the plan just adopted. Tolsma said this has not
gone to Planning Commission yet but will at the June meeting.
14. REPORTS OF OFFICERS & COMMITTEES
15. Mayor and Council — Reinhardt said a letter has been drafted to the Cure de Cure that took
•place this last weekend. She felt that the list of conditions submitted to the organizer were not
followed. She said there were no signs posted, no tour volunteers posted at the intersection.
She said it is her recommendation that the city not approve this event in the future. Hughes
asked how many non Tour de Cure users were out there. Reinhardt said not as many as
usual as it was early. She is looking for confirmation from the council to send this letter.
Council agrees to forward the draft letter to the organizer. Hughes said there is a safety
meeting with the Water Patrol and the LMCD this coming Wednesday.
a. City Administrator
b. Lord Fletcher's Music Permit Conditions — Reinhardt said in February the permit was
approved but some decibel levels were left blank until a determination could be made.
Tolsma said testing was conducted on Memorial Day weekend and at the stage the
decibel meter was between 80-90 depending upon if it's instrumental and vocal.
Testing was conducted at a residence in Orono and the meter reading was between 55-
65. It was likened to when sitting outside and the neighbor's radio was on. Tolsma said
3801 Sunset Drive was tested and there was no detectible music. He said he has made
a recommendation of an 85 limit at the stage, 75 at the island and 65 at the residential
property. Reinhardt said she was present at the testing and said the volume at the
stage did not seem to be to the level of a nuisance. She thinks staffs recommendation
of 85 at the stage is a good starting point. Hughes asked if there were any high wind
factors and Reinhardt confirmed it was very windy that day and it was blowing to the
northeast. Reinhardt said the road noise sometimes was louder. Tom Emer from Lord
Fletcher's said he was present at the testing and he wonders why the recommendation
is 80-85. Emer wonders why 90 would not be acceptable. Tolsma said they felt it was
• a little bit of a compromise to the complainant. They felt 80 was too low and 85 was a
good middle range. Reinhardt asked what the range was this past weekend and Emer
said it was between 80 and 90. Williamson suggests a fair measurement is a persistent
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
or consistent level. He doesn't want to regulate the spikes. He said 85 is a strong
standard of measure. Reinhardt said based upon the two complaints received this
weekend and the reporting officer validated the loud music, to start, 85 seemed to be
fair. Widmer asked how long the sound is measured. Tolsma said the decibel meter
• purchased by Fletcher's can be set to measure over a long period of time or a short
period of time and the maximum level reached can also be detected. Reinhardt said the
sound technician has the control and the band members do not have the control. Stone
asked if the police officers carry decibel meters. Tolsma said they have one but it is not
sophisticated like the one Fletcher's has. Reinhardt thinks spot checks by the outside
consultant will also back up the sound levels. Williamson said the city is concerned and
they take citizen reaction very seriously and a lot of staff time and consultant expense is
borne but he doesn't remember any other business having to jump through as many
hoops as LF has with this. He said this will be watched and monitored but he believes
Fletcher's has gone above and beyond any other enterprise in this city. He feels this
needs to move forward and expresses appreciation to Lord Fletcher's to their response
and willingness to work with the city and the resident complaint. Williamson makes a
motion and Hughes seconds to approve the conditions with staff
recommendations. All votes ayes, motion carries.
c. Port of Call Request — Tolsma said there is a request for Looneytunes boat.
Williamson makes a motion to approve and Widmer seconds. Hughes has some
major reservations. He said he is concerned about what the applicant has to meet in
the ordinance requirements. Williamson said this is all provided for by higher levels. He
said this is a courtesy to let a city know a watercraft will be stopping in the community
from time to time at an appropriately designated port of call. Widmer thought it also had
something to do with adequate parking for persons boarding the boat. Hughes
wondered about requiring a liquor license. Williamson said the LMCD, who governs this
• process, is an agency established for statutory authority. Four to one vote, Hughes
votes nay.
d. City Engineer — Tolsma said he will have an in depth update at the end of this week for
the water plant. It is coming to a conclusion and test pumping is being conducted this
week. He said they didn't quite achieve what they hoped for in regards to sand
removal.
e. City Attorney — Beck said there might be a brief discussion about the street lights
agreed to at the work sessions. Reinhardt said there was action taken at the work
session to take immediate action to remove seven faulty street lights and a plan is being
developed to replace all the street lights. She said it is a high priority project for the city.
f. Utility Superintendent — nothing.
16. UPCOMING MEETINGS & TRAINING
a. June 13, 2012 — Administration Committee — 11:00 AM
b. June 13, 2012 — Planning Commission — 7:00 PM
c. June 14, 2012 — Police Commission — 10:00 AM — Hughes would like the police
department complimented on their seat belt enforcement. He wonders who gets the
citation, the driver or the passenger. Daphne, the videographer said it's the passenger
as she experienced.
d. June 18, 2012 — Council Meeting — 7:30 PM
e. June 20-22, 2012 — LMC Annual Conference
17. UNFINISHED BUSINESS - None
18. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Widmer asked about the flags and banners and she wonders when
• they're coming down and Tolsma said they're coming down after July 4th. Williamson
makes a motion and Widmer seconds to approve the bills. All votes ayes, motion
carries.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
19. MISCELLANEOUS (Information Only)
a. MNSPECT Minute
b. Metropolitan Council Population and Household Estimate — Williamson said housing
total is over a thousand and households are 900. He said this matters because the
• voting strengths are by household when it comes to LMCC. He thinks this terminology
should be explored to see how they arrive at their numbers.
c. Correspondence Regarding Lord Fletcher's Live Music
20.ADJOURNMENT — Williamson makes a motion and Widmer seconds to adjourn at 8:38
p.m. All votes ayes, motion carries.
Dan Tolsma, Administrator
Wendy Lewin, City Clerk
40
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
NG PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JUNE 18, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from June 4, 2012
b. Accept Administration Committee Minutes from June 13, 2012
c. Accept Planning Commission Minutes from June 13, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-13: MnWARN Agreement
b. Draft Illicit Discharge Ordinance — For Review Only
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. June 20-22, 2012 — LMC Annual Conference
b. June 25, 2012 — Work Session — 7:00 PM
c. July 2, 2012 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. LMCD Bowfishing Information
b. Police Report
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
I - corrected
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JUNE 18, 2012 — 7.30 PM
SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER —Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Widmer, Hughes, Reinhardt, Williamson, Stone excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck and Engineer Pearson.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Widmer seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Widmer seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from June 4, 2012
b. Accept Administration Committee Minutes from June 13, 2012
c. Accept Planning Commission Minutes from June 13, 2012
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS — No one.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS
• a Resolution 12-13: MnWARN Agreement — Tolsma said this is essentially a joint powers
agreement for cities in MN in the event of disaster where cities need assistance. He said it's
volunteer and no one is required to respond. He said there is no cost and it's a formal network
of cities. Williamson said it seems like a good idea and it is emphasized it isn't binding and it's
volunteer. However, he said further within the document there is mention of billing procedures.
He is concerned about a large liability being created because it's an unknown. Reinhardt said
if there was a situation wherein the city needed help, it might be important. Tolsma said there
already are agreements with Mound and Orono to provide assistance. Tolsma said if it comes
down to this, it probably would be pretty bad and perhaps FEMA would be involved at that
point. Williamson said there's already an emergency plan with Hennepin County and he
wonders why this might be necessary. Williamson wonders what other cities have this and
Tolsma said the closest are Excelsior, Mayer, Loretto - smaller cities. Williamson wondered
where this came from. Tolsma said Goman has been bringing this up for a while now and has
mentioned that this is an option available. Hughes said he would like to compare this to what
is already in place and in more detail. He is concerned that Spring Park is small and doesn't
have a lot to dedicate towards helping out. Hughes is looking for some input from our police
and fire chiefs. Reinhardt agrees and thinks this is probably just another tool but she would
like more input.
b. Draft Illicit Discharge Ordinance — For Review Only — Tolsma said the draft version has been
going back and forth between the engineers and staff. He said they're looking at some small
modifications. Engineer Pearson said some may wonder why this is required. He said there is a
handout and it is taken from the MS4 Permit. The permit is mandated and an ordinance is
• required. Pearson said the draft ordinance included in the packet is based on a model
ordinance from the MCPA and it's been modified to fit Spring Park. He said the intent of the
ordinance is provide for health and safety through the regulation of non -storm water discharges.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2 - corrected
Hughes asked about the part that says activity subject to land disturbance of five acres or more.
He said there aren't lots that size in Spring Park other than commercial. He wonders how this
complies with existing codes related to construction around the lake. Pearson said he believes
the more stringent codes would apply. Tolsma said this will probably come in to play with an
after -the -fact illegal discharge. Beck wonders if the code should be compared along with this to
determine there isn't anything in direct conflict with this ordinance. Williamson said this could
create uncertainty instead of certainty. He said Spring Park has a storm water management
plan developed and it was reviewed and approved by the Minnehaha Creek Watershed District.
Hughes wonders if the Watershed should be contacted for their thoughts. Reinhardt asked
about violations. She said there is an administrative fine procedure and appeal and she
wonders if that process should be referenced. Hughes wonders what chemicals are being used
for snow and ice abatement and how that affects flow to the storm sewer. Tolsma said this will
be discussed at the staff meeting and will be brought back to the council in July.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said there is an invitation to council and staff for the
Night to Unite at Park Shore Apartments being held on August 7th. She said the Tour de Cure
came up at the recent police commission meeting and the Chief Farniok stated it was not a good
event and would not be recommended in the future. Reinhardt said there were some complaints
regarding the music at Lord Fletchers and the officer stated in the report that the traffic was
louder than the music. Reinhardt said seatbelts was discussed and Chief Farniok said citing has
to do with if the minor is not seat belted the driver would get the ticket and if the passenger was
an adult, the passenger would receive the ticket. She said if there are questions, please call
Orono PD for further clarification.
b. City Administrator — Tolsma said he spoke with Brimeyer and he said they are wrapping
up some of the small items that remain to be finished.
• C. City Engineer — nothing.
d. City Attorney — nothing.
e. Utility Superintendent — nothing.
12. UPCOMING MEETINGS & TRAINING
a. June 20-22, 2012 — LMC Annual Conference — Tolsma will be gone on Thursday and
Friday.
b. June 25, 2012 — Work Session — 7:00 PM
c. July 2, 2012 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS — Nothig.
`14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson asked about a radio read for Minnetonka Drive-in and
wonders why that was necessary. Lewin said she thought it was for the irrigation meter.
Williamson makes a motion and Widmer seconds to approve the bills. All votes ayes,
motion carries.
15. MISCELLANEOUS (Information Only)
a. LMCD Bowfishing Information — Hughes said there have been two meetings on this. He
said the city is being asked for comments. Hughes would like a few minutes at the workshop
and Williamson wonders how many people are trying to do this.
b. Police Report — Reinhardt said county wide there is an increase in crime activity.
16.ADJOURNMENT —Hughes makes a motion and Widmer seconds to adjourn at 8:25
p.m. All votes ayes, motion carries.
11
Wendy Lewin, City Clerk
Dan Tolsma, City Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JULY 2, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 94innetonka
1 CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from June 18, 2012
b. City Council Work Session Minutes from June 25, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-13: No Fault Sewer & Water Back-up Coverage
b. Resolution 12-14: Appointment of Election Judges
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
• b. City Administrator
i. Entrance Sign Design Options
ii. Street Light Report From Barr Engineering
c. City Engineer
d. City Attorney
i. Draft Illicit Discharge Ordinance
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. July 11, 2012 —Administration Committee— 11:00 AM
b. July 11, 2012 — Planning Commission — 7:00 PM
c. July 16, 2012 — City Council — 7:30 PM
d. July 18, 2012 — Police Commission — 8:00 AM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information OnlV)
a. 2012 Liquor Licenses
b. Channel 8 & 20 Schedules
16.ADJOURNMENT
n
�J
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JULY 2, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Reinhardt, Hughes. Widmer excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council to the viewing public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson and Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Williamson makes a motion and Stone seconds to adopt
the consent agenda with the changes. All votes ayes, motion carries.
a. City Council Meeting Minutes from June 18, 2012 — Hughes said there is a correction
needed to page two under 11 a, reports. He said the citation is to the person without the
seatbelt, not the driver. Williamson said on page one under 10a. he said there "Already
is an emergency plan with Hennepin County..." not Homeland Security.
b. City Council Work Session Minutes from June 25, 2012
7. PUBLIC FORUM — No one.
108. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-13: No Fault Sewer & Water Back-up Coverage — Reinhardt said
Tolsma had a memo explaining. He said it's additional coverage and an extra
safeguard. Tolsma said if there is a sewer back-up with a no fault claim, the claim could
be eligible to $10,000. Hughes asked about a homeowner who needs a sewer pump
and how this would cover. Tolsma said he's not sure but a LMCIT investigator would
investigate. Williamson recalls a water main break and an undermined driveway that
threatened the foundation and LMCIT found the city not negligent. He believes the
modest increase to $25K would be worthwhile and Williamson makes a motion to
adopt the backup coverage and increase the level of coverage to $25K. Hughes
seconds. All votes ayes, motion carries.
b. Resolution 12-14: Appointment of Election Judges — Hughes makes a motion and
Stone seconds. Williamson had some general questions about training judges. All
votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said there is a proposal for a bike event on the trail for
July 21st. She explained it's a multi -day ride and one of the stopover rest stops is
Spring Park and Thor Thompson Park. A special event permit application is being
explored and discussed. Hughes wonders about the numbers of bikers (135) and
whether they'll be expecting to use the city's Port -a -Potty. Reinhardt said the event
• organizers would probably bring in another. Hughes said he wants to compliment city
staff and encourages residents to stop by city hall. He said this building was a former
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
school house and staff brought out from hiding a vintage storage cabinet formerly used
during the school days for storing school supplies and lunch supplies.
• b. City Administrator
c. Entrance Sign Design Options — Tolsma said what's displayed on the overhead is
based upon feedback from the last work session. He said there is a comparison
spelling out Spring Park versus the logo that has the SP. Stone likes the one where
Spring Park is spelled out but questions the absence of the flying gull (bird). Reinhardt
said she could go either way. Hughes agrees with Stone and said it needs the bird
back in. Williamson also prefers the one with Spring Park spelled out but he's okay
either way. Hughes moves to approve the sign with Spring Park spelled out but
with the addition of the bird. All votes ayes, motion carries.
i. Street Light Report From Barr Engineering — Tolsma said there is a report and
it's detailed regarding existing conditions, installing conduit options, industrial
versus decorative light poles, LED versus high pressure sodium, and the options
available with pricing. Hughes said whatever is decided, a good size access
panel is critical. Reinhardt said she thinks staff is looking for a narrowing of the
options. Reinhardt said reusing existing wiring or conduit needs to be decided
upon and LED versus high sodium needs to be explored. She said pole height
and pole style needs to be decided upon. She was surprised that the 10%
savings was not higher so she feels more specifics are needed. She also wants
more information on the life length of the LED lighting. She likes the idea of a
lower pole if it meets approval with the county. Williamson agrees something
more definitive needs to be on the LED's and sodium. He said there is no detail
to the 10% savings and he thinks more is needed in order to compare. He asked
• about durability about the lamp and the pole. He said the lights, right now, are
okay; it's the poles that are deteriorating. Hughes is concerned about the
securing bolts and he wonders about epoxying those. Williamson said some of
the poles also support the traffic semaphore. He wonders if there will have to be
something sturdier to support those signals. Reinhardt said she doesn't believe
those are being replaced. Williamson said $282,000 is for the wiring and conduit
and he suggests this not be done as it's too costly. He said wire in the ground
might last a century. He said most coaxial cables are buried in the ground and
there is no sign of deterioration when they've been exposed. Stone said money
could be budgeted later on to cover the cost of deteriorating wires. Reinhardt
would like to see a hybrid. She said there's an opportunity to place more
decorative lighting by the Drive-in and a few more by The Mist Lofts. She said
the rest of the corridor could have a utilitarian pole. Hughes thinks they should
be more uniform in style. He agrees with not replacing the wiring — if it's okay -
but he thinks it needs to be investigated more. Stone wondered if there is
something in between. She said she's never really noticed street lights up until
now and never realized how unattractive they are. Reinhardt said it sounds like
they would look to reuse existing wiring, a 25 foot decorative pole, and pricing
LED versus sodium plus get more detail regarding cost savings. Williamson
reminded that the neighboring community needs to be consulted to see about a
joint project.
d. City Engineer -
• e. City Attorney -
i. Draft Illicit Discharge Ordinance — There is a new draft. Beck said she
reformatted it to fit into the city code. She said it's still in draft form and there are
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
a few changes that need to be added. She said construction activity definition
needed to be changed to one acre instead of five acres. Beck outlined various
other changes made. She said there are options for enforcing. Reinhardt said
on page three under illegal discharge there is a placeholder still inserted.
Williamson said he thinks Beck has done a terrific job due to the complexity.
Williamson would like this to proceed yet says it's not ready for adoption. He
wonders if this needs a public hearing and Beck said no, just when it's a zoning
change. Hughes is concerned that this might have gotten complicated.
Williamson likes the discretion.
f. Utility Superintendent — Reinhardt said Lift station five needed some repairs.
Williamson said there have always been two spare pumps on the shelf and they
become the new pumps and the old ones are rebuilt and put back on the shelf so they
are rotated.
12. UPCOMING MEETINGS & TRAINING
a. July 11, 2012 —Administration Committee — 11:00 AM
b. July 11, 2012 — Planning Commission — 7:00 PM — Tolsma said there will be a public
hearing on the Shoreline Drive boulevard landscape plan.
c. July 16, 2012 — City Council — 7:30 PM
d. July 18, 2012 — Police Commission — 8:00 AM
Williamson is wondering about a July work session. Tolsma said he's planning on one, he just
didn't put it out that far. Williamson said it can always be canceled but thinks it should be
scheduled. Tolsma said there will be a rough draft budget presented at the work session in July.
Hughes would like to see added the LMCD and LMCC meetings.
13. UNFINISHED BUSINESS -
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Hughes makes a motion and Stone seconds to approve the bills.
Hughes wants to include the additional claim in front of the council for BP. All
votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. 2012 Liquor Licenses
b. Channel 8 & 20 Schedules
16.ADJOURNMENT — Stone makes a motion and Hughes seconds to adjourn at 8:39 p.m.
All votes ayes, motion carries.
Dan Tolsma, Administrator
Wendy Lewin, City Clerk
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
I - Revised
r7i n17'qC2jZ1T"0r
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JULY 16, 2012 — 7:30 PM
SPRING PARK CITY HALL
1 CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Widmer, Hughes, Reinhardt
3 INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Engineer Pearson.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Hughes makes a motion to adopt the agenda and Stone seconds. All
votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Stone makes a motion to adopt the consent agenda and
Hughes seconds. All votes ayes, motion carries.
a. City Council Meeting Minutes from July 2, 2012
b. Accept Administration Committee Minutes from July 11, 2012
c. Accept Planning Commission Minutes from July 11, 2012
7 PUBLIC FORUM -No one.
8..PRESENTATIONS AND & GUEST SPEAKERS - None
9. PETITIONS, REQUESTS & APPLICATIONS
• a. MS4 Public Hearing — Reinhardt explained this is an annual submission and she
opens the public hearing at 7.33 p.m. There is no one in attendance and nothing received
in writing. Reinhardt closes the public hearing at 7:33 p.m. Tolsma said it's an annual
report through MN Pollution Control and is technical but relates to storm sewer. He said
our city is not large and currently there is no development so it is similar to last year's.
Reinhardt asked about the illicit discharge and if that will affect this and Tolsma confirmed.
It is part of it and it will be checked off and submitted if it's approved. Williamson said this
is observed technically. The public hearing allows the public to speak about any identified
problem. He said most communities have done things about the problem, including Spring
Park, so this has almost become defunct.
b. Habitat For Humanity Ride Special Event Application — Reinhardt said this was
an information item at the last meeting. She said this ride is Saturday, July 21st and they've
filled out an application. Tolsma said the event organizers agree to the conditions. They
hope to make this an annual ride so they want to remain in good standing. Tolsma said the
conditions are slightly different than the last event because this is a more casual ride and
there are less participants. Reinhardt said this coincides with the Spirit of the Lakes parade
in Mound and there will be a lot of participants for both events. Hughes said he is
concerned about the time frame being two hours (120 minutes) and 135 bikes and if they're
incorporating a rest stop, he thinks there's a math problem. He thinks they should have two
portable toilets. Tolsma said there is another rest stop so not all participants will be
stopping at the rest stop. Reinhardt asked about council or staff being available to help
monitor this. Hughes and Widmer said they'd probably be able to watch. Williamson
moves for approval with the required conditions. Hughes seconds. Reinhardt said
Tolsma, Goman and Reinhardt are meeting with Three Rivers Park tomorrow to discuss
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2 - Revised
special event permits and to meet with the new representative as a result of the
redistricting.
010. ORDINANCES & RESOLUTIONS
a. Ordinance 12-02: Illicit Discharge Ordinance — Beck said in the packet was the
redline version with four changes. She said there were some minor changes and insertions
of section numbers. She said there is also included a shortened summary version for
publishing purposes. Reinhardt said this has been looked at a couple of times. Hughes
said at the top of the summary it should include the ordinance number. Beck looks for two
actions, one to adopt the ordinance and one to adopt the summary version. Stone makes
a motion and Widmer seconds to adopt the ordinance. Hughes asked if this will be
online. Beck said the entire ordinance will be online, eventually. Reinhardt said if someone
asks about when it will be incorporated in the online code and it was explained it could be
within a couple of weeks once it is submitted. Williamson makes a motion and Stone
seconds to approve publication of the summary of the Spring Park Illicit Discharge
Ordinance prepared by the City Attorney because of the length of the full ordinance
and the title and the text of the summary clearly inform the public of the intent and
effect of the ordinance. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said it is the Mound Centennial celebration and there
are a lot of planned events this weekend in celebration.
Hughes said he has some slides from the Watershed District presented at the June 27th LMCD
meeting. Hughes talks of the partnerships with other agencies, monitoring and other projects.
Water quality measures are shown and where they are conducted. Williamson wondered if
there is a comparison from previous years.
b. City Administrator
Street Light Options — Tolsma said when he was in Duluth at the League's conference
he met with several vendors. He said he picked up a lot of material and what's included in the
packet is what he feels is a good, all around document of choices and options. Tolsma said
this can be discussed further at the work session. Hughes said there is another style that isn't
included in tonight's handout and it is commonly seen along CR 15. He said it is located on
the ramp approaching 394 going over the RR tracks. Williamson said the Planning
Commission is supposed to be part of the beautification. He thinks a judgment about
aesthetics should include the PC in this discussion. Widmer suggests inviting them to the work
session to discuss this. Hughes would also like to see costs associated with the selections.
Reinhardt thought the budget will potentially be on the work session agenda too.
c. City Engineer — nothing.
a. City Attorney — nothing.
b. Utility Superintendent — nothing.
12. UPCOMING MEETINGS & TRAINING
a. July 17, 2012 — LMCC — 5:00 PM
b. July 18, 2012 — Police Commission — 8:00 AM
c. July 23, 2012 — Work Session — 7:00 PM
d. July 25, 2012 — LMCD — 7:00 PM
e. July 25, 2012 — Fire Commission meets at 11 a.m. according to Hughes.
1013. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
3 - Revised
•
a. Bills & Payroll — Hughes makes a motion and Stone seconds to approve the
claims. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. June Fire Report
b. Erik Saxvik Proclamation — Reinhardt said on Friday, July 13th there was a proclamation
issued for Pres Homes Chaplain's 70th birthday.
c. Met Council Newsletter — Williamson said on the front page there is an article about
tiered rates and it is similar to Spring Park's. He said three year's, quarter by quarter
should be looked at gallons of used water to see if there has been in any change in
water used. He said conservation needs to be determined. Widmer said she thinks the
Coffee Cove cleanup is really nice. She encourages all to look at this nice change.
16.ADJOURNMENT — Stone makes a motion to adjourn and Widmer seconds at 8:19 p.m.
All votes ayes, motion carries.
Dan Tolsma, Administrator
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
AUGUST 6, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 91(inneton(a
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from July 16, 2012
b. Work Session Minutes from July 23, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-16: Easement Vacation
b. Resolution 12-17: BCA Agreement (Chief Farniok or Sergeant Fischer Will Be Present
To Discuss)
c. Ordinance 12-03: Boulevard Landscape Ordinance
11. REPORTS OF OFFICERS & COMMITTEES
•
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. August 8, 2012 — Special Council Meeting — 1:00 PM
b. August 9, 2012 — Police Commission — 10:00 AM
c. August 20, 2012 — City Council — 7:30 PM
d. August 21, 2012 — LMCC — 5:30 PM
e. August 22, 2012 — LMCD — 7:00 PM
13. UNFINISHED BUSINESS
C7
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information OnI0
a. Three Rivers Park District Letter
b. Star Tribune Article
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 6, 2012 — 7.30 PM
SPRING PARK CITY HALL
On Lao Minnetonka
1 s CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL —Williamson, Hughes, Widmer, Reinhardt, Stone excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council to the viewing public.
Administrator Tolsma, Clerk Lewin, Planner Brixius, Beck Attorney, Pres Homes Project
Manager, Jim Brimeyer.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Widmer seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from July 16, 2012
b. Work Session Minutes from July 23, 2012
7. PUBLIC FORUM — No One.
8. PRESENTATIONS AND & GUEST SPEAKERS
• 9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-16: Easement Vacation — Brimeyer said he thought the project
would be finished by now. He said the easements to be vacated were ready to go and the
dedicated easements were on the plat but the legal descriptions weren't done. He said the
submitted as-builts were really just redline plans. Brimeyer said the escrow was fully
funded and the easements were really for Pres Homes' benefit so they needed to finish
this. Brimeyer said by June it was dragging on too long. He said the easement
descriptions were finished and the as-builts were supposedly okay red -lined. Brimeyer said
that was unacceptable for the City so they will be updated in the next couple of weeks. He
said two things remain, the letters of credit were reduced in December, the landscape has
two years left on the warranty and the other has one year and then the dredging issue.
Brimeyer said he doesn't believe this was part of the project but, because of the heavy rain
fall a year ago in July, there was some runoff. Weiss builders claims they've done all
they're going to do. Reinhardt said it's a shoreline clean-up issue and not a dredging issue.
Williamson wants to be clear if Brimeyer is asking for action to relieve them of outstanding
obligations. Brimeyer said no, just the resolution. Williamson said the status of the escrow
remains unaffected at this time and Brimeyer said that is the case. Williamson moves
adoption of the resolution and Hughes seconds. Williamson asked if Beck has had a
chance to review and is satisfied with the accuracy and Beck said both she and the city
engineer, Pearson, are satisfied. All votes ayes, motion carries.
b. Resolution 12-17: BCA Agreement (Chief Farniok or Sergeant Fischer Will Be
Present To Discuss) — Sgt Fischer from Orono Police is present to discuss. He said by
2014 there will be a process called e-charging. He said it's supposed to save the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
investigator a lot of time. He said right now, the prosecutor reviews the case and if it's
decided to charge it out, a complaint is generated and the judge signs the complaint. In the
• future the complaint is processed and it comes back to Orono PD for their signature.
Hughes asked if this system is in place elsewhere. Fischer said they use this system now
with DWI's. Hughes wondered how much time is saved using the new system versus the
old. Fischer said it saves drive time and court time waiting for a signing judge. Reinhardt
asked about other cities in Hennepin County and Fischer said some other counties in
Minnesota have been using this. Williamson said if this is approved tonight, he wonders
when the implementation would be. Fischer said that's up to the county. Williamson said
the resolution is very unspecific, especially when it comes to dollar figures. He wonders if
those costs will be distributed through the police contract formula or will there be a
supplemental billing. Fischer said this will be incorporated into the police budget.
Williamson is worried about a cost to sustain the system and doesn't want to be blindsided
by this. Fischer said this is state mandated. Reinhardt mentioned the option of termination
of 30 days. They wonder how a mandate can be terminated. Fischer said he questioned
that as well. Williamson said he thinks this sounds like a good idea and he doesn't doubt
that this will happen but he feels there are loose ends in terms of budgeting and he would
like our prosecutor to weigh in on this. Williamson makes a motion to lay this over to
offer this opportunity to Prosecutor Keller. Reinhardt seconds for discussion.
Hughes wonders what's the hesitation. Williamson said he wants to hear specifically from
the prosecutor. Beck said she also recommends this be laid over as she questions the
agreement that Spring Park is signing and there are various obligations for Spring Park.
Reinhardt agrees that this should be researched a little more. She wonders if this
agreement needs to be signed by Spring Park, at all. Fischer said he doesn't see any
• future costs other than some small ones that are going to be absorbed by the police
department. All votes ayes, motion carries.
C. Ordinance 12-03: Boulevard Landscape Ordinance — Brixius said early this year
Planning Commission discussed this and they asked what the referred to plan was. They
ended up on June 4th formalizing the plan and the inventory and maps were approved. He
said there is now a formal beautification plan in place. He said the new ordinance is
appropriate and this investment requires public and private approval. Brixius said it was
brought to PC on July 11th for public hearing. He said it changes 42-64 pertaining to
maintenance of landscaping. He said the PC asked for changes to planting season to be date
specific. He said flexibility for property owners has been addressed in the ordinance regarding
tree canopies and obstruction of site lines. Hughes has some concerns. He said he spent
some time with Norlings about tree trimming. Hughes said Laura of Norling's said they follow
standard landscape practices based on the type of tree and size of tree. Hughes believes tree
trimming should be done by a city contractor and property owners should not be allowed to
trim without discussing with the city. Brixius said the contractor is working under the city's
approval. Hughes is opposed to having a number. He said it's seasonally based and disease
can be spread at certain times. Brixius said he can reword this slightly to state trimming of
trees installed as part of the shoreland beautification shall be subject to the approval of a city
contract professional. Williamson makes a motion approve Ordinance 12-03 and Widmer
seconds. Hughes moves to amend the motion on item #7f trimming of trees to add
trimming of trees shall require city approval by city approved contractor. Reinhardt
seconds the amendment. All votes ayes, amendment passes. Reinhardt asks for a vote
• on the motion to approve Ordinance 12-03. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
a. Mayor and Council — Reinhardt mentions the upcoming Orono Police Academy and
encourages those who are interested to sign up. Reinhardt said she received a letter
from Dick Osgood regarding lake associations and the aquatic invasive species plan.
She said it's a twenty page document and they are asking for cities' response. She said
it is Thursday night so it's short notice. She said there could be future stakeholder
participation so, it's important. Reinhardt said the Tour de Tonka was this past weekend
and she felt the organizers did a nice job following the conditions of the special event
approval. She said the only thing that wasn't great was the behavior of the cyclists. She
said it was much improved though. Hughes said for the Habitat for Humanity Event, he
wanted to send a complimentary letter to the trail organizers as to the success of the
event.
b. City Administrator — Nothing.
c. City Engineer — Nothing.
d. City Attorney — Nothing.
e. Utility Superintendent — Nothiing.
12. UPCOMING MEETINGS & TRAINING
a. August 8, 2012 — Special Council Meeting — 1:00 PM — this is for budget purposes and
a performance review for the administrator.
b. August 9, 2012 — Police Commission — 10:00 AM
c. August 20, 2012 — City Council — 7:30 PM
d. August 21, 2012 — LMCC — 5.30 PM
e. August 22, 2012 — LMCD — 7:00 PM
Reinhardt reminded the viewers of the Primary election to be held August 14th from 7 a.m.
through 8 p.m.
.13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Reinhardt said there are two extra claims, one for Bergeson Caswell for
work done and the BP claim. Williamson said it says Well #1 and it's really Well #1 and
#2. Hughes wondered how those numbers came in compared to the estimate. Tolsma
said they came in very close. He said there was a little more sand removed so there
were a few extra costs there. Hughes makes a motion and Williamson seconds to
approve the claims including the added items. All votes ayes, motion carries.
Williamson asked about the Coffee Cove cleanup as it came in as $1750 and he
wonders if that was the total cost. Tolsma said that was half; Lord Fletcher's paid the
other half. Tolsma said the goal is to do maintenance periodically so this stays
controlled.
15. MISCELLANEOUS (Information Only)
a. Three Rivers Park District Letter
b. Star Tribune Article — article about water use.
%ADJOURNMENT — Widmer makes a motion and Hughes seconds to adjourn at 8:28 p.m.
All votes ayes, motion carries.
Dan Tolsma, Administrator
•
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JULY 16, 2012 — 7:30 PM
SPRING PARK CITY HALL
On Lake 9Ilinnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from July 2, 2012
b. Accept Administration Committee Minutes from July 11, 2012
c. Accept Planning Commission Minutes from July 11, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. MS4 Public Hearing
b. Habitat For Humanity Ride Special Event Application
10.ORDINANCES & RESOLUTIONS
a. Ordinance 12-02: Illicit Discharge Ordinance
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. Street Light Options
n
LJ
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. July 17, 2012 — LMCC — 5:00 PM
b. July 18, 2012 — Police Commission — 8:00 AM
c. July 23, 2012 — Work Session — 7:00 PM
d. July 25, 2012 — LMCD — 7:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. June Fire Report
b. Erik Saxvik Proclamation
c. Met Council Newsletter
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
1MG PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
AUGUST 20, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from August 6, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
a. TRPD Dakota Trail Winter Use Application
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
d. City Attorney
• e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. August 21, 2012 — LMCC — 5:30 PM
b. August 22, 2012 — LMCD — 7:00 PM
c. August 27, 2012 — Work Session — 7:00 PM
d. September 4, 2012 — Council Meeting — 7:30 PM
e. September 5, 2012 — Police Commission — 8:00 AM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. July Fire Report
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 20, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Acting Mayor called the meeting to order at 7:30 p.m.
2 ROLL CALL — Williamson, Widmer, Hughes. Reinhardt and Stone excused.
3 INTRODUCTIONS — Acting Mayor Hughes introduced the council and staff to the viewing
public. Administrator Tolsma, Clerk Lewin.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Widmer seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Williamson makes a motion and Widmer seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from August 6, 2012
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS - None
9. PETITIONS, REQUESTS & APPLICATIONS
a. TRPD Dakota Trail Winter Use Application — Tolsma said this is an annual application.
He said it's an application to the city for winter maintenance of the trail since Three
• Rivers Park does not maintain the trail during the winter months. Tolsma said
traditionally the city has not maintained the trail. Widmer makes a motion to not
accept the winter contract. Williamson seconds. Hughes adds the City of Spring
Park does not take part and directs staff to return the letter stating so. All votes ayes,
motion carries.
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Hughes said there is an LMCD meeting with the Water Patrol and
bow hunting on the lake will be discussed. He said other cities are against this as well.
b. City Administrator — Tolsma gave an update on what is being worked on for future
discussions and said the 2013 budget and levy discussion will be coming at the work
session and for the September 4th council meeting there will be an overview of the
budget and levy discussion affecting tax level. Tolsma said they are looking at keeping
the levy the same so the city's impact to property taxes shouldn't be affected. Tolsma
said a proposal has been sent to residents of Channel Road for the rain garden and
they've asked for comments. Most have been favorable. Tolsma said ash trees had
two different treatment methods depending upon the diameter of the tree. He said trees
treated annually will be looked at again and the service will be extended to the residents
who wish to treat their trees. Also the perimeter of the basketball court by the
playground equipment at Thor Thompson Park will be considered. Widmer asked about
Emerald Ash Borer and ash trees. Tolsma said he checked the DNR website and they
are spreading closer. He said the ash borer spreads more quickly due to human
• transport and the moving of firewood that is infected is the problem. Hughes said
regarding the annual treatment of trees, he wonders if they are the younger or older
tree. Tolsma said he believes it is the younger trees under 10 inches in diameter.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
When they grow beyond that diameter they can move to the biannual treatment.
Williamson supports offering this treatment to our residents so they have an opportunity
• to buy in on this treatment program. Widmer suggests in the newsletter, residents
should not buy firewood from out of the area or from unreputable dealers. Widmer said
some dealers are certified. Hughes wondered if the water usage would be discussed
and Tolsma confirmed it will be part of the September 4th council meeting and his
presentation. Tolsma said water usage and conservation efforts will be discussed.
Tolsma said there is a staff meeting on Wednesday and the BCA e-charging will be
discussed and the Certified Auto landscape plan.
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. August 21, 2012 — LMCC — 5:30 PM — Williamson said this will be a full commission and
he said it's the adoption of the annual budget. He said within two weeks it is distributed
to the cities. He said franchise renegotiation is taking place but it's been slow and
tedious.
b. August 22, 2012 — LMCD — 7:00 PM
c. August 27, 2012 — Work Session — 7:00 PM
d. September 4, 2012 — Council Meeting — 7:30 PM
e. September 5, 2012 — Police Commission — 8:00 AM — Dan said this is not a regularly
scheduled meeting but it is a special meeting to discuss the impending Mound contract.
Widmer wondered how the public meeting went. Tolsma said Mayor Reinhardt
attended the meeting and was invited to speak about Spring Park's experience with the
• Orono PD. Reinhardt said the meeting got into alleged dysfunction with staff but Mayor
Hanus got it back on track.
13. UNFINISHED BUSINESS - Williamson asked about the canvassing of the election and
Tolsma explained because there wasn't anything local on the ballot for the election so it isn't
necessary to canvass the primary election at the local level.
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson asked about an item $2600 for tree replacement and the
detail states it's other things besides the tree. Tolsma said it was a tree damaged in a
storm. Widmer said it was sheared off. Tolsma said Norling's replaced it and it's the
labor time and the replacement of the tree. Tolsma said there is money allocated for
new plantings and there is money left. Williamson wondered why this tree was so
costly. Tolsma said part of the labor cost was removal of the old tree. He said the tree
cost was around $3-400 but it was the labor costs. Widmer said the location made it
difficult too. Williamson moves approval of payment of the bills and Widmer
seconds. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. July Fire Report -
16.ADJOURNMENT — 7:55 p.m. Williamson makes a motion to adjourn at 7:55 p.m. and
Widmer seconds. All votes ayes, motion carries.
Amk
Tolsma, Administrator
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
NG PARK
On Lake Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
SEPTEMBER4, 2012-7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from August 20, 2012
b. Work Session Minutes from August 27, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-17: BCA Agreement (No action required)
b. Resolution 12-18: Preliminary Levy (Action required)
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
• i. Certified Auto Landscaping Agreement (No action required)
ii. Channel Road Rain Garden Improvements (No action required)
c. City Engineer
d. City Attorney
e. Utility Superintendent
i. Snow Removal Contract (Action required before snow season)
12. UPCOMING MEETINGS & TRAINING
a. September 5, 2012 — Police Commission — 8:00 AM
b. September 12, 2012 — Administration Committee — 11:00 AM
c. September 12, 2012 — Planning Commission — 7:00 PM
d. September 12, 2012 — LMCD — 7:00 PM
e. September 17, 2012 — City Council — 7:30 PM
f. September 18, 2012 — LMCC — 5:00 PM
g. September 27, 2012 — Appreciation Dinner (Please verify if this date will work)
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Lord Fletcher's Sound Test Results
b. Pres Homes Escrow Report
c. Emerald Ash Borer Seminar
16. ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
SEPTEMBER 4, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public. Administrator
Tolsma, Clerk Lewin, Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Stone seconded to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Widmer seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from August 20, 2012
b. Work Session Minutes from August 27, 2012
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS — None.
9. PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-17: BCA Agreement (No action required) — Reinhardt explained this is for e-
18 for the police department and the city prosecutor to file actions electronically.
Tolsma said this has been discussed with everyone involved. He said if the council isn't
comfortable, it doesn't have to be adopted tonight. Williamson said the key questions he raised
seem to have been addressed in the memo. He wondered who drafted the resolution. Tolsma
said it was provided by the BCA. Williamson wondered if the city attorney is comfortable with
this. She said the city has certain obligations and it's mostly record keeping because of
contracting out for police services and Orono will be doing it on the city's behalf. Beck
suggests a one page agreement with the City of Orono as part of the provided services that
they will undertake all these obligations. Beck said Tolsma has discussed this with Chief
Farniok and he is willing to do this. Reinhardt asked if they can approve this tonight but have
the contingent agreement drafted. Williamson said he thinks the advice to cover that
agreement is wise and since this is not time -critical he suggests this be laid over one more time
so the supplemental agreement can be reviewed. He makes a motion to lay this over to the
next council meeting contingent with the supplemental agreement with Orono Police
Department. Widmer seconds. All votes ayes, motion carries. Hughes wonders if it could
be prepared, sent to the Chief for his review, and perhaps approved and ready for adoption at
the next meeting.
b. Resolution 12-18: Preliminary Levy (Action required) — Reinhardt said a preliminary levy has
to be set by September 15. She said in the past the levy has been consistently flat or reduced
since 2009. Tolsma has a small presentation for the viewing public. He said expenditures are
a little over $1 million. He has broke these expenses out to public safety, public works, debt
service, administration and legal, planning and assessing. He said revenue is 91 % property
taxes. Payment in lieu of taxes and licenses, permits and fees make up the remaining. Tolsma
talks about levy history. He said the major capital projects for 2013 are street lighting but, that
could be financed. He also reviews other 2013 projects that could happen. Tolsma discussed
water pumped and water sold and the water conservation rates adopted are not noticeable yet
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
due to not enough time to track. Reinhardt thanks staff for coming up with a budget that has
remained flat. Williamson moves adoption establishing the proposed tax levy as
outlined. Hughes seconds at $950,000. All votes ayes, motion carries. It is noted the
• date for the adoption of the final levy will be at the City's Truth and Taxation hearing scheduled
for December 3, 2012.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt does not have anything this evening other than the recent
agreement with Mound contracting with Orono for their police services.
b. City Administrator
i. Certified Auto Landscaping Agreement (No action required) — Reinhardt said this was
reviewed at the study session. Tolsma said Beck has done the work on this and believe it protects
the city's interest and achieves the goal of beautifying the area. Tolsma said in discussion with the
tenant and owner, feedback has been positive. Tolsma said if the council is comfortable, they can
approve and take this to the tenant and property owner. Hughes wondered what happens if the
owner of the property changes hands. Beck said it will be recorded with the property so future
owners will be bound by this. Williamson said he's concerned about item 6, page two about if
Spring Park does not maintain. He is concerned about the "one month" timetable and thinks it's
too tight of a window. Hughes also wonders about the time of year it can be trimmed. Tolsma said
it's the same hedge that's in front of City Hall and they trim it periodically. Beck said the way this
works is if the hedge hasn't been trimmed for a period of more than one month, the property owner
can give notice to terminate and the city has 30 days to trim the hedge. She said the concern is
the untrimmed hedge could affect visibility of the owner's business. She said 30 days was not a
magic number so it could be changed. Williamson thinks it's too easy of an out for the money that
the city is spending for the public good. He suggests the time be made longer or the remedy less
severe such as an appeal versus a cancelation. Beck said the property owner is the one that has
to put the city on notice. Beck suggests there might be a longer period to cure the problem, such
as 60 days instead of 30 days. Stone refers to the hedge in front of city hall and said this is
automatically groomed according to Norling's scheduling so she thinks this is not going to be a
problem. Williamson makes a motion to extend the time period from 30 to 45 days. Widmer
seconds. Widmer said Norling watches things but sometimes things slip so she too is concerned
about the 30 days. All votes ayes, motion carries.
ii. Channel Road Rain Garden Improvements (No action required) — Tolsma said this is the
ongoing improvement to the rain garden and it's been worked on for several months at the request
of the Channel Road residents. He got feedback from the Watershed District and what was
recommended. The administration committee recommended a letter be sent to the residents
soliciting input from them. Tolsma said the feedback has been positive. He said the Norling
proposal has been updated and the price is up slightly by a few hundred dollars. He said the
plantings are low maintenance. Widmer asked about the language in the agreement saying it does
not include underground utility relocation. She wondered if they would be running into any of that.
Tolsma said he doesn't think they'll encounter anything. Reinhardt thinks this is boilerplate
language. Reinhardt wondered about the optional items and if they are on the photo and if this is
what was sent to the residents. Reinhardt said she likes the ornamental grasses but doesn't think
the fourth birch tree is necessary. Williamson said the basic project is what is in mind. The
additional suggestions might be marginal. The key benefit is the cattails have been objected to by
the residents and this landscaping is to camouflage this. Hughes makes a motion to approve the
project and moves to add the six ornamental grasses to the project. Stone seconds. All
votes ayes, motion carries.
c. City Engineer— nothing.
d. City Attorney — nothing.
. Williamson asked about the Pres Homes escrow account. Beck asked the status of the as-
builts. Tolsma said there were some modifications to the as-builts. Those were completed and
received on Friday. The engineer reviewed them and had a couple small changes. Brimeyer
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
agreed this wasn't a rush at this point and everything should be complete before this is closed
out.
e. Utility Superintendent
•i. Snow Removal Contract (Action required before snow season) — Reinhardt said there are a
few small changes regarding a fuel surcharge and some equipment changes. Tolsma said they've
been reviewing this occasionally throughout the summer. He said Beniek wants to keep the
contract with Spring Park. Tolsma said it depends upon the winter. Hughes asked about the fuel
surcharge. He wonders what kind of fuel the equipment burns because oxyfuel is over $4 a gallon
now. Beck wondered if there is an additional item to be signed establishing the pricing. Tolsma
said there is a separate sheet showing the pricing and that is adopted with the contract.
Williamson thinks under provision two where it references contract prices would be appropriate to
insert per attachment or addendum. Beck agrees that would be more clear. Williamson said he's
wondering about the three year agreement and then the reference to 2012 and 2013. Tolsma said
it's a typo. Beck said pricing is in effect for two years, the third year they'd go up another $5 and
the possibility of a fuel surcharge. Reinhardt said this needs to be clarified before agreeing to it.
She requests this be cleared up with Goman before this is approved.
12. UPCOMING MEETINGS & TRAINING
a. September 5, 2012 — Police Commission — 8:00 AM
b. September 12, 2012 — Administration Committee — 11:00 AM
c. September 12, 2012 — Planning Commission — 7:00 PM
d. September 12, 2012 — LMCD — 7:00 PM
e. September 17, 2012 — City Council — 7:30 PM
f. September 18, 2012 — LMCC — 5:00 PM
g. September 27, 2012 — Appreciation Dinner (Please verify if this date will work) — Reinhardt
asks about availability. Perhaps October 11th would work, staff will check. Williamson
suggests the Planning Commission be consulted on these dates.
. UNFINISHED BUSINESS
14..NEW
BUSINESS & COMMUNICATION
a. Bills & Payroll — Reinhardt said there was an additional bill for BP as it always comes in late.
Williamson makes a motion to pay the bills. Widmer asked about gas purchase and
there being multiple dates. Reinhardt explained it's split out to different accounts. Hughes
seconds. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. Lord Fletcher's Sound Test Results — Reinhardt said LF was in compliance with the
ordinance.
b. Pres Homes Escrow Report
c. Emerald Ash Borer Seminar — Reinhardt said it's on October 19th. Tolsma said he's
thinking about attending.
16. ADJOURNMENT — Widmer makes a motion and Stone seconds to adjourn the meeting at
8:35 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake .Minnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
SEPTEMBER 17, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
a. Special Presentation — Resolution 12-19: Life Saving Award
b. Recess
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from September 4, 2012
b. Administration Committee Minutes from September 12, 2012
c. Planning Commission Minutes from September 12, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-17: BCA Agreement & Supplemental Agreement with Orono
•
b. Resolution 12-20: LMCC 2013 Budget Approval
11. REPORTS OF OFFICERS & COMMITTEES
a.
Mayor and Council
b.
City Administrator
i. Pres Homes As-Builts Acceptance
ii. Assessment Services Agreement
c.
City Engineer
d.
City Attorney
e.
Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a.
September 18, 2012 — LMCC — 5:00 PM
b.
September 19, 2012 — Fire Commission — 11:00 AM
c.
September 24, 2012 — City Council Work Session — 7:00 PM
d.
October 1, 2012 — City Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a.
Bills & Payroll
15. MISCELLANEOUS (Information Only)
a.
LMCC Needs Assessment Information
b.
August Fire Report
c.
Planning and Zoning Workshop Invitation
d.
Incident Command System Training for Elected Officials
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
SEPTEMBER 17, 2012 — 7:30 PM
rRiN=:zG PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
a. Special Presentation — Resolution 12-19: Life Saving Award — Award presented to
various responders to the lifesaving efforts to a child who fell from a three story window.
Reinhardt reads the details of the incident. A 4-year-old fell from a window. Upon arrival, CPR
was being performed on the victim. Multiple officers were in the area at the time of incident
and responded. The victim was transported by air ambulance to North Memorial. Victim's
condition was updated within 24 hours and medical personnel were recognized as playing a
big role in saving this child's life. Each responder served an important role in the saving of this
child. Chief Farniok presented life saving awards to responding personnel. Hughes makes a
motion to adopt the life saving award resolution. Widmer seconds. All votes ayes,
motion carries. Chief Farniok of Orono Police Department and Major Darryl Hugget of
Hennepin County Sheriff's Office presents life saving awards to responders including Three
Rivers Park District, Hennepin County and Mound Police. Chief Greg Pederson of Mound Fire
presented awards to the various Mound Firefighters responding to the scene. Chief Pederson
said everyone who responded did a great job. He said as a fire department they typically do
not recognize individually because all of the department works as a whole. Reinhardt said the
residents of Spring Park feels confident that there are such excellent responders in our
community.
b. Recess — Called back to order at 7:50 p.m.
2. ROLL CALL —Williamson, Hughes, Widmer, Reinhardt. Stone excused.
3. INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Engineer Pearson. Shirley Bren, Council
member elect.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Widmer seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes said regarding item c he was pleased to see the
Planning Commission notes, their thoughts and their thoughtful ideas. Reinhardt agreed.
Hughes makes a motion to adopt the consent agenda and Williamson seconds. All
votes ayes, motion carries.
a. City Council Meeting Minutes from September 4, 2012
b. Administration Committee Minutes from September 12, 2012
c. Planning Commission Minutes from September 12, 2012
7. PUBLIC FORUM — No one.
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-17: BCA Agreement & Supplemental Agreement with Orono.
Williamson makes a motion and Widmer seconds to adopt Resolution 12-17. Reinhardt
•said there is a supplemental agreement further defining the responsibilities. Tolsma said on
the supplemental agreement it is agreed Orono will act on this administratively. Williamson
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
said the motion was to approve 12-17 which is the final page. He said the supplemental
agreement is separate. He said this should be contingent upon each other. All votes ayes,
motion carries. Williamson makes a motion to accept the agreement between the two
cities contingent upon receiving an executed agreement and Widmer seconds. All
votes ayes, motion carries.
•b. Resolution 12-20: LMCC 2013 Budget Approval — Reinhardt said the proposed budget
for 2013 is included. Williamson said most on the council see this every year as it's routine.
He said there is zero tax impact on the residents of Spring Park but the agreement requires
legal standing. Williamson moves to adopt R 12-20 approving the budget and Hughes
seconds. Hughes asked about item 443, licenses and wondered if that is for software or
vehicles. Williamson said licenses for studio functions are in the studio budget. He said his
understanding is this is for the ban. Reinhardt said she feels the LMCC provides a very
valuable service. Williamson said the biggest expense was to pay off the building free and
clear and now those monies can be put towards maintenance of the building. He said another
change has been agenda parsing on line and the meeting can be advanced to the item of
interest on the agenda. Williamson said expenses forthcoming have to do with franchise
renewal. He said a needs -assessment is being performed and it comes up later in the agenda.
Reinhardt said there is a small typo on one of the dates that needs to be corrected. All votes
ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt said on November 1 St from 7-8.30 PM there is a
community meeting on illegal drug use in our city. She said it's sponsored by Mound Crime
Free Coalition. Reinhardt asked for the council's support and receives it. Hughes mentions a
recent article in the Star & Tribune regarding bow -fishing and said the LMCD will be receiving
a speaker at 7 p.m. at Wayzata City Hall (what date?). He said at the last LMCD there was a
boat use report for 2012 and he will present that at a later date.
b. City Administrator
• i. Pres Homes As-Builts Acceptance — Jim Brimeyer is the project manager and said he is
here for an update. He said he was here in August and there were three or four remaining
items to be finished. Easements needed to be vacated and adopted but the big issue was
as-builts. Brimeyer said previously provided were redlined marked up documents and they
were deemed unacceptable. He said the as-builts had to go back to the engineer to be
updated per the city's standards. Brimeyer said as of this date, the as-builts have been
accepted by staff. Brimeyer doesn't recommend the escrow funds be released yet. He
said letters of credit have been reduced, utility improvements and landscaping have been
reduced to 10%, stormwater to 25% and dredging has been performed. He suggests the
letters of credit be reduced to 5% perhaps in November and that should be enough to have
a safety factor. Hughes wonders if an e-mail or note can be sent out for final billing to the
escrow. Brimeyer said that has been done. Williamson said in the final stages he would
like to see the percentages translated to dollar amounts. Hughes makes a motion to
accept the as-builts for Pres Homes project. Widmer seconds. All votes ayes,
motion carries. Williamson asked Brimeyer his thoughts on the city hall parking lot since
discussion was started while he was still interim administrator. Tolsma said they went out
for bids and the bids came in higher. The Watershed is prepared to make up the
difference and they'll be meeting next week on this. He said the expectation is this will
take place yet this fall. Hughes wants to thank Brimeyer for his work on this project.
ii. Assessment Services Agreement — Tolsma said the current contract expired in July. He
said there isn't a recollection of this being done before. Williamson said he thought there
was a contract in place about three years ago but there are not significant changes and
• the price remains the same. Williamson said the County has done the assessment for at
least two decades. Williamson suggests if this is just an extension of the contract
he moves to accept a proposal to extend the current contract. Reinhardt seconds.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
Hughes wonders about language that's contained in the agreement about providing the
space. Beck said she hasn't reviewed this yet. She would like more time to review this.
Williamson said there are only two options — contract with HC or contract with a private
assessor. Williamson thinks legal fees might be incurred to review this when in fact there
are requirements by law and private assessment can prove to be detrimental if there is a
• problem. He doesn't want the attorney to devote more than two hours in reviewing this.
Hughes moves to table the pending motion for a not to exceed two hour review by
the attorney. Reinhardt seconds. All votes ayes, motion carries.
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. September 18, 2012 — LMCC — 5:00 PM
b. September 19, 2012 — Fire Commission — 11:00 AM
c. September 24, 2012 — City Council Work Session — 7:00 PM
d. October 1, 2012 — City Council Meeting — 7:30 PM
e. Hughes wants to add the LMCD meeting upcoming on September 26.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Widmer asked about upgrading the cost of stones for entrance signs.
Tolsma said everything is ready other than discussion on lighting the signs. Tolsma
said this is an upgrade to the original stone. Widmer makes a motion and
Williamson. seconds to pay the bills. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only —Tolsma said the appreciation dinner has been
confirmed for October 11tt' and there will be information forthcoming.
a. LMCC Needs Assessment Information -
b. August Fire Report
• c. Planning and Zoning Workshop Invitation — Reinhardt encourages anyone to attend this
as it's good information.
d. Incident Command System Training for Elected Officials — Reinhardt said there is a
session in November and one in January. Tolsma said it's geared towards newly
elected officials. Reinhardt said this might be a very good refresher as they haven't had
this training in a long while.
Tolsma said the Spring Park Post Office is sending out survey information to residents to
solicit feedback on issues they are facing. There will be a meeting on October 17th at 1:30
PM at City Hall to answer questions. Hughes said this just came out today He said they
are cutting the hours at the post office. Widmer said it's something to think about and to
attend the meeting if there are questions. Williamson said there are several reasons but it
has a lot to do with staffing.
%ADJOURNMENT — Williamson makes a motion and Widmer seconds to adjourn the
meeting at 8:45 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
0 Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
9R!I-N-G�P�AR�k
On Lake Winnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
OCTOBER 1, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from September 17, 2012
b. City Council Work Session Minutes from September 24, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10. ORDINANCES & RESOLUTIONS
a. Resolution 12-21: Rockvam Boat Yard 50 Year Recognition
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. West Arm East / West Arm Drive Drainage Agreement
• ii. Snow Removal Agreement
iii. Three Rivers Park District Parking Lot Agreement
iv. Hennepin County Assessment Services Agreement
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. October 10, 2012 — Administration Committee — 11:00 AM
b. October 10, 2012 — Planning Commission — 7:00 PM
c. October 10, 2012 — LMCD — 7:00 PM
d. October 11, 2012 — Police Commission — 10:00 AM
e. October 15, 2012 — Council Meeting — 7:30 PM
f. October 16, 2012 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
•
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. Star Tribune LED Streetlight Article
b. MCWD AIS Task Force Meeting Invitation
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 1, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1: CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt
3 INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Council Elect Bren, Attorney Beck, various members of the
Rockvam family.
4 PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Reinhardt said there is a presentation under item 10 and the group being
recognized will be a little late so it will be worked into the agenda once they arrive.
Williamson makes a motion and Hughes seconds to adopt the agenda. All votes ayes,
motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Widmer seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from September 17, 2012
b. City Council Work Session Minutes from September 24, 2012
T. PUBLIC FORUM — No one.
PRESENTATIONS AND & GUEST SPEAKERS - None
PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-21: Rockvam Boat Yard 50 Year Recognition — 7:45 p.m. Reinhardt said
it's an honor to have such a long-term business in Spring Park. She said it's an interesting
history and it has done so much for the City of Spring Park. Reinhardt goes through a picture
slide show. She described Rockvam Boatyards as a business that has evolved from canoe
sales to dry stacking storage which defines the business today. Reinhardt said Rockvam has
been inducted into the Marina Hall of Fame, recognized as a distinguished alumni from Orono
Scools, was awarded the Lake Minnetonka Chamber business of the year, received the Clean
Marina award, and Jerry Rockvam was past Mayor of Spring Park for 37 years. She said it is
the city's pleasure to celebrate along with Jerry and Joyce 51 years of doing business.
Hughes makes a motion and Widmer seconds the official resolution. Reinhardt said
Rockvam's business is adaptable to the times and they now offer the boat club, boat repair
and have the cleanest and sharpest marina on Lake Minnetonka.
Jerry Rockvam said Spring Park has changed. He said when he got out of the Navy he and
Joyce were looking for a place and they found property next to Spring Park hardware. He said
the building was in place but it had no electricity or water and had a dirt floor. Rockvam said
the times have gone by fast and they accumulated other properties as they became available.
Rockvam said the dry stack storage was started in the 1960's but in 1980's the concept was
easier to move forward. He said they have hired a lot of kids and they've been exceptional
•
kids. He said their two daughters have also worked for them while in school and they continue
to do so. Rockvam said he has a lot of memories and for 45 years he was involved with the
city government. He said one of the highlights was when Bob Naegle, Sr. proposed a new
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
restaurant on property that was tax delinquent and mosquito infested. He said it was very
controversial and the council was packed with the public. Rockvam said the options were to
rezone or the developer could go door-to-door and get 50% signatures and that's the way it
•went. He said there was opposition from Orono residents. Jerry said he was the tie breaker in
that development and he said it has been a very good endeavor. Rockvam said the city has
been very good to Rockvam Boatyards. He and his family appreciate the award and look
forward to getting another award in another 50 years.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt reminds the council and the public of the community
awareness for illegal heroin use to be held at the Gillespie Center in Mound on November 1st.
Hughes said for the LMCD the summer is winding down and reports are coming in. He has a
slide show with statistics. He said the boat storage inventory taken since 1971 is now taken in
even years only. Code enforcement will be done on the odd years. Hughes said there are
three objectives, the total number of watercraft stored, historical data and trends. He said the
documents are available for review on the LMCD website. Hughes said he represents the city
on the LMCD and serves on the safety committee with the Water Patrol. A summary has been
provided through September. He said three new boats have been purchased. Hughes said an
ongoing item is bow fishing and the LMCD is interested in having one set of rules for the lake.
b. City Administrator
L West Arm East/West Arm Drive Drainage Agreement — Tolsma said the council
discussed this at the work session and the consensus is that everyone is in favor of
this. Jerry Rockvam, president of the association, said they thought this looked good
and everything is in place. The intent is for this to be done this fall. The agreement
is hopefully a document that can go forward as things change in the future. Stone
makes a motion to approve and Widmer seconds. All votes ayes, motion
• carries.
ii. Snow Removal Agreement — Tolsma said it's the same agreement in place for
the past three seasons. He said the attached Exhibit A relates to unit prices for the
equipment. He said the first year there is a $5/hr increase for certain equipment, the
second year no increases and the third year $5/hr for all equipment used. He said
this is hard to predict. He said the fuel surcharge is new and will be based upon fuel
pricing over $4.50 per gallon. Hughes makes a motion and Widmer seconds to
approve the agreement. Reinhardt said the city is very pleased with the job Beniek
has provided the city these past years. All votes ayes, motion carries.
iii. Three Rivers Park District Parking Lot Agreement — Reinhardt said this plan has
been before the council for several years and she feels it's been agreed upon several
times. Tolsma said there was an extensive draft period where agreements were
traded among staff and the park district and it is in final version. He said one thing
that came up today was on the western most parking bay on the plans is a smaller
tree that will be grubbed. In earlier discussions the tree would be replaced. The
thought is to show this on the agreement and where it says clear and grub it will be
stated replaced at a location determined by the city. Williamson said he thinks he's
lost track after all of these changes. He said he thought this was going to be done on
the east end for the access. Tolsma said the access trail will be made ADA
available. Williamson said there has been some investment by the city with the
picnic table and the bike rack. Williamson said it's relevant to him because of the
access and he wants to make sure it's done correctly in the first place. Tolsma said
• the on ramp to the trail will be in the same place but the connection to the trail will be
towards the east to manage the grade. Hughes said regarding the signage, he
wonders if this has been applied for through the Planning Commission. Tolsma said
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
I
it's just parking signage that will be placed. Williamson moves acceptance with
Three Rivers and Hughes seconds. All votes ayes, motion carries.
iv. Hennepin County Assessment Services Agreement — Tolsma said the county
• said take it or leave it, so to say. He said they were receptive to changes but it would
be our resources that would be used to make the changes and they might not be
accepted. He said in another conversation there was the same outcome. Tolsma
said it's the same language used in all of the other cities and they would appreciate if
it's adopted in it's present form. Williamson said at the last time they discussed this
there was almost an open invitation to redo this agreement and the city attorney had
a chance to look this over. Beck said it's important to note that clearly this is not
something she had drafted. She said they should know the issues before they agree
to this. She said it's a fine agreement if nothing goes wrong and, nothing has gone
wrong so far. She said if the council is interested in going to the county with half of
the stronger issues she has pointed out, that's an option. She said it will take 1-3
hours of her time. She said if all the cities would negotiate as a group, there might be
some room for change. Stone asked how long this agreement has been renewed.
No one really knows how far this goes back. Williamson said Beck has identified
some substantive items. He said there is a wide open clause regarding costs to
exceed $15,000 and the county can asses the costs. He said there is liability to the
cities but the county doesn't seem to have much liability in this. He said the county
has the power to say take it or leave it. If you leave it, it can be privatized or brought
in house but it still has to be coordinated with the county and it has to meet county
standards and ultimately the state. He said however he doesn't see a practical
alternative. Reinhardt said she is concerned to pursue changes as the county will
most likely not alter their stand. Hughes wonders at the next work shop if Beck's
work could be shared with other communities and start a ground swell for in four
years when the term of the agreement is up. Reinhardt suggest this be put on the
calendar for 2015 to maybe start this. Williamson said if this system changes, it
probably won't be a group of cities. He said it would be a matter for the state
legislature. Williamson makes a motion and Widmer seconds to accept the HC
agreement. All votes ayes, motion carries.
c. City Engineer - nothing.
d. City Attorney - nothing.
e. Utility Superintendent — Tolsma said Goman is trying to get some feedback from the
council regarding the curb and gutter for the soon to be changed parking lot in front of
city hall. Tolsma said Goman thought they could get some good pricing but it looks like
it's coming in at fairly standard prices. Tolsma said it's not budgeted so it would be
coming from the PIR fund. Tolsma said there will be some curb and gutter installed
because of the project. Hughes wondered if this is a raised curb. Tolsma said it would
be like what's currently on the east side of the lot. Reinhardt said when the plan initially
came forward and doing the entire city lot, the Watershed asked for contributing funds.
She said the feeling was this was a Watershed/Park District project. She said while it
would look nice, she is concerned about drainage and puddling issues.
12. UPCOMING MEETINGS & TRAINING
a. October 10, 2012 — Administration Committee — 11:00 AM
b. October 10, 2012 — Planning Commission — 7:00 PM
c. October 10, 2012 — LMCD — 7.-00 PM
• d. October 11, 2012 —Police Commission — 10:00 AM
Reinhardt said the volunteer appreciation dinner is on October 11th and she requests rsvp's
be called in no later than Friday.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
F,
e. October 15, 2012 — Council Meeting — 7:30 PM
f. October 16, 2012 — LMCC — 5:00 PM
Reinhardt said the Post Office will be having an informational meeting on October 17 in
• relation to the comments received on the recently mailed survey.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Stone makes a motion and Williamson seconds to approve the
claims. All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. Star Tribune LED Streetlight Article — Reinhardt said this is a very timely article
considering the city is looking at replacing some street lights.
b. MCWD AIS Task Force Meeting Invitation
16.ADJOURNMENT — Stone makes a motion and Widmer seconds to adjourn the meeting at
8:32 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
0
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 9tinneton
CITY OF SPRING PARK
CITY COUNCIL AGENDA
OCTOBER 15, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from October 1, 2012
b. Administration Committee Minutes from October 10, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
c. City Engineer
• i. Wellhead Protection Plan Phase 2 Public Hearing
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
•
a. October 16, 2012 — LMCC — 5:00 PM
b. October 22, 2012 — Work Session — 7:00 PM
c. October 24, 2012 — LMCD — 7:00 PM
d. November 5, 2012 — City Council — 7.30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. LMCD Letter Regarding Board Member Term Lengths
b. September Fire Report
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
140 `
0i
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 15, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1 CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2 ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt.
3: INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Attorney Beck, Engineer Karwacki.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Stone makes a motion and Hughes seconds to adopt the agenda. All
votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes makes a motion and Widmer seconds to adopt
the consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from October 1, 2012
b. Administration Committee Minutes from October 10, 2012
7 PUBLIC FORUM — No one.
8 PRESENTATIONS AND & GUEST SPEAKERS — None.
9 PETITIONS, REQUESTS & APPLICATIONS — None.
• 10.ORDINANCES & RESOLUTIONS — None.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Hughes said there is a report regarding watercraft inspection on
Lake Minnetonka including total hours. He said it's up on the screen for review.
b. City Administrator — Tolsma has nothing. Reinhardt asked for an update on city hall
parking lot. Tolsma said it should be finished by the end of the week. There will be
restoration done and they're just waiting for concrete curbing to cure. He said the trail
access is ADA compliant and grading has been done. Hughes asked if the trail was
going to be blacktopped. Tolsma said he thought it was going to be asphalted.
c. City Engineer
i. Wellhead Protection Plan Phase 2 Public Hearing — John Karwacki said it's nice to be
back with the city after so long. Karwacki explained this is a public hearing for both part
one and part two. He said the purpose is to define where the city gets their water and how
to protect from pollution. Phase one was completed in November of 2010 and the
Department of Health did most of the work for the city. Karwacki said in phase two a
database is developed to list potential sources of water contamination and determine
management strategies. He said the plan has been through its 60 day review process and
the Met Council has also reviewed and has no comments. Reinhardt wondered if there is
action that the council needs to take. Williamson said the public hearing is an invitation to
the community to bring forward questions and observations. Karwacki said this is correct.
He believes once the Department of Health reviews this the council then acts. Williamson
suggests relative documents be submitted to the administrator and they can be reviewed
• and discussed at a work session. Reinhardt officially opens the public hearing and closes
the public hearing at 7:45 p.m. No one comments and no submissions were received.
d. City Attorney — nothing.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. October 16, 2012 — LMCC — 5:00 PM
b. October 22, 2012 — Work Session — 7:00 PM
c. October 24, 2012 — LMCD — 7:00 PM
d. November 5, 2012 — City Council — 7:30 PM — Reinhardt explained the meeting will be
held on the staff side of the building due to the elections being conducted the next day.
Williamson asked about the post office meeting to be held on Wednesday, October 17 at 1:30
p.m. at city hall. Reinhardt requested this be posted in case the council has a quorum.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson makes a motion and Stone seconds to pay the claims.
All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. LMCD Letter Regarding Board Member Term Lengths — Reinhardt said Hughes'
position is up in 2013 and she is hopeful he will consider reappointment. She said he
has perfect attendance and is a very valuable member of that committee. She thanks
him for his service to that committee.
b. September Fire Report
16.ADJOURNMENT — Williamson makes a motion and Stone seconds to adjourn at 7:49
p.m. All votes ayes, motion carries.
•
Dan Tolsma, Administrator
n
�J
Wendy Lewin, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 5, 2012 — 7:30 PM
SPRING PARK LMCC BUILDING
On .cake Minnetonka
NOTICE: MEETING WILL BE HELD AT THE LMCC BUILDING ON
SUNSET DRIVE.
tr CALL TO ORDER
2. ROLL CALL
3: INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5: ADOPT AGENDA
6 ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from October 15, 2012
b. City Council Work Session from October 22, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Ordinance 12-04: Section 2-31. Council Salaries
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Mayor Term Length Discussion
b. City Administrator
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. November 6, 2012 — Election — 7:00 AM until 8:00 PM
b. November 14, 2012 — Administration Committee — 11:00 AM
c. November 14, 2012 — LMCD — 7:00 PM
d. November 14, 2012 — Planning Commission — 7:00 PM
e. November 19, 2012 — City Council — 7:30 PM
f. November 20, 2012 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
16.ADJOURNMENT
C]
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 5, 2012 — 7:30 PM
SPRING PARK LMCC BUILDING
On Lake 91linnetonka
NOTICE: MEETING WILL BE HELD AT THE LMCC BUILDING ON
SUNSET DRIVE.
1. CALL TO ORDER - Mayor Reinhardt calls the meeting to order at 7:30 p.m.
2. ROLL CALL - Stone, Williamson, Hughes, Widmer, Reinhardt.
3. INTRODUCTIONS - Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Attorney Beck.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA - Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA - Hughes makes a motion and Widmer seconds to approve
the consent agenda with the noted correction. All votes ayes, motion carries.
a. City Council Meeting Minutes from October 15, 2012
b. City Council Work Session from October 22, 2012 - Williamson notes a spelling error on
the first page.
7. PUBLIC FORUM - No one.
8. PRESENTATIONS AND & GUEST SPEAKERS - None.
9. PETITIONS, REQUESTS & APPLICATIONS - None.
10.ORDINANCES & RESOLUTIONS
a. Ordinance 12-04: Section 2-31. Council Salaries - Reinhardt notes a reference to a
state statue about setting salaries and the timing of this event. She notes the council
members will be increased to $3600 annually and the mayor's annual salary will be set
at $4800 per annum. Williamson moves adoption of Ordinance 12-04 and Hughes
seconds. On rollcall: Stone, yes; Williamson, yes; Hughes, yes; Widmer, no,
Reinhardt, no. Motion passes, three to two.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council - Mayor Reinhardt said John Ericson, a Spring Park Planning
Commissioner, passed away on Saturday, November 3rd. She said on behalf of the
City of Spring Park she wishes to express deepest condolences to John's wife and
family. Reinhardt said services will be held on Thursday, November 8th, at 11 a.m. at
Our Lady of the Lake Catholic Church in Mound with visitation one hour prior. She said
the passing of John is very sad; he was an active commissioner and had a vibrant
personality and added a lot of value. Reinhardt also noted Ericson was on the General
Election ballot for special election for council. Reinhardt asks the city attorney for input
on this untimely event. Beck expresses her condolences to the family as well. Beck
said regarding the election staff is focusing on what should happen regarding
• tomorrow's election. She said the law changed in 2012 and death of a candidate no
longer requires removal from the ballot. She said staff has prepared a script of answers
in case voters have questions about how to proceed. She said responses are brief and
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
limited as election judges don't give explanations of the law and their role is to answer
procedural questions on the election only. Beck further explained the law provides
direction to follow regarding this vacant seat.
• i. Mayor Term Length Discussion - Reinhardt said this has been discussed at study
sessions and currently the mayor's term is a two year term but could potentially be
increased to a four year term. Reinhardt said this is something that doesn't have to be
decided tonight. She said there are advantages and disadvantages to both. She
leans towards leaving it as a two year term. She said this doesn't need to be decided
until four weeks before the filing period of the next election, slightly less than two
years. Williamson agrees there is time to discuss this but believes it should not be
dropped. He said there will be new members to the city council in the new year and
they may have some input on this. Hughes wonders about the reference to the clerk
not being elected and Williamson explained it's just a different form and not relevant to
Spring Park. Reinhardt said the recent informational meeting regarding the use of
heroin in the community was very well attended and some very good information was
brought forth. She said the LMCC filmed this meeting and she encourages those who
were unable to attend to view this at the website or on cable t.v.
b. City Administrator - Tolsma spoke of the special meeting being called to canvass the
election results. He recommends an official motion take place for Friday, November 9th
at 1 p.m. Hughes moves to hold the election results canvass board at the
aforementioned date and time. Widmer seconds. All votes ayes, motion carries.
Williamson said normally there is a work session at the end of each month and he
wonders about November's work session failing so close to the Thanksgiving season.
Tolsma said he would check his calendar but he did have the renderings of the street
lights scheduled for that meeting. He said it's possible to work around this but the
• schedule is for this to go out to bid in January. Hughes suggests this be discussed at a
council meeting. Reinhardt said she prefers to continue to discuss this at a study
session and if she had a choice about cancelling a study session she would prefer
perhaps the December one versus the November. Tolsma said this can be decided at
the next council meeting.
c. City Engineer - nothing.
d. City Attorney - nothing.
e. Utility Superintendent - nothing. Tolsma said Goman was working with the water tower
inspection.
12. UPCOMING MEETINGS & TRAINING
a. November 6, 2012 — Election — 7:00 AM until 8:00 PM
b. Reinhardt adds November 9, 2012 - Canvass Board - 1 p.m.
c. November 14, 2012 — Administration Committee — 11:00 AM
d. November 14, 2012 — LMCD — 7:00 PM
e. November 14, 2012 — Planning Commission — 7:00 PM
f. November 19, 2012 — City Council — 7:30 PM
g. November 20, 2012 — LMCC — 5:00 PM
13. UNFINISHED BUSINESS - None.
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll - Stone makes a motion and Hughes seconds to approve the claims.
All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only) - Hughes said he rode his bike on the trail and the new
• trail access in front of city hall is really nicely done.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
MADJOURNMENT - Williamson makes a motion and Stone seconds to adjourn the
meeting at approximately 7:58 p.m. All votes ayes, motion carries.
• Wendy Lewin, City Clerk
Dan Tolsma, Administrator
•
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 9, 2012 — 1:00 PM
SPRING PARK CITY HALL
On Lake Minnetonka
•
1. CALL TO ORDER
2. ROLL CALL
3. ADOPT AGENDA
4. ORDINANCES & RESOLUTIONS
a. Resolution 12-22: Canvass Of Election Results
5. MISCELLANEOUS
a. Tree Lighting Ceremony
6. ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
SPRING PARK, MINNESOTA
• RESOLUTION 12-22
A RESOLUTION FOR THE REVIEW AND DECLARATION OF THE CANVASSING BOARD
WHEREAS, the City Council of the City of Spring Park has met this date as a canvassing board for the canvass
of votes cast in the General Election on November 6, 2012; and
WHEREAS, said canvassing board has reviewed the returns of said election and found them to be correct.
NOW, THEREFORE, in consideration of the foregoing, it is hereby:
RESOLVED: by the City Council of the City of Spring Park that the following canvass be declared:
Mayor: Two (2) year term
Sarah Reinhardt 758
Write -In 16
Council: Four (4) Year Term
Shirley Bren 503
• Bruce Williamson 495
Write -In 7
Council: Two (2) Year Term
John Ericson
459
Elgah Trask
193
Write -In
6
BE IT FURTHER DECLARED THE WINNERS ARE:
Mayor:
Two (2) year term ending 1/5/2015
- Sarah Reinhardt
Council :
Four (4) year term ending 1/2/2017
- Shirley Bren
Council :
Four (4) year term ending 1/2/2017
- Bruce Williamson
Council :
Two (2) year term ending 1/5/2015
- John Ericson
Adopted by the City Council of the City of Spring Park, Minnesota on November 9, 2012.
•
Approved:
Sarah Reinhardt, Mayor
Attest:
Wendy Lewin, City Clerk
SPRING PARK
On Lake %finneton a
CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 9, 2012 — 1:00 PM
CITY HALL
1. CALL TO ORDER - Reinhardt called to order at 1 p.m. the meeting of the Canvassing Board.
2. ROLL CALL - Stone, Williamson, Hughes, Widmer and Reinhardt. Administrator Tolsma and
Clerk Lewin as staff.
3. ADOPT AGENDA
4. ORDINANCES & RESOLUTIONS
a. Resolution 12-22: Canvass Of Election Results - Hughes asked what happens about
when someone has a change of address and how fast they are on the roster. Reinhardt
asked about viewing write-in votes. Williamson makes a motion and Stone seconds
to adopt Resolution 12-22. All votes ayes, motion carries.
5. MISCELLANEOUS
Reinhardt wondered what we've learned from the Secretary of State's office for John Ericson's
seat. Tolsma said we haven't heard anything concrete at this time. Tolsma said it's not time
critical yet but said they will be pressed for an answer. Reinhardt asked about speaking with
candidate Elgah Trask. Tolsma said if this goes to an appointment she would be welcome to
apply but when speaking with her she did not indicate if she would pursue this or not.
. Tree Lighting Ceremony - Widmer asked about Mound's ceremony and it was noted their event
is on the 15t . Widmer recalls the day when Spring Park had an official tree lighting and it was
at the Marina Center. Hughes suggested holding the tree lighting before the council meeting
on November 19th. Tolsma said he'll watch how the agenda is shaping up; otherwise
Wednesday night, the 21 st is the traditional option. Williamson thinks before the meeting works
better rather than after in case the meeting runs later.
LMCD bow fishing — Hughes said there is a meeting scheduled for Wednesday morning. He
referred to a state law about no bow fishing at night but there is no regulation during the day.
Hughes said the process is starting over. He is looking for a copy of the ordinance as it relates
to projectiles, including sling shots.
6. ADJOURNMENT - Meeting is adjourned at 1:33 p.m.
•
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 19, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 9tinnetonka
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from November 5, 2012
b. City Council Meeting Minutes from November 9, 2012
c. Planning Commission Minutes from November 14, 2012
d. Administration Committee Minutes from November 15, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-23: Reduce Letters of Credit — Lake Minnetonka Shores
b. Resolution 12-24: Release Escrow Account — Lake Minnetonka Shores
• 11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Celebrate Greater Mound Discussion
b. City Administrator
c. City Engineer
d. City Attorney
i. Memo Regarding Vacant Council Seat
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. November 20, 2012 — LMCC — 5:00 PM
b. November 21, 2012 — Fire Commission — 11:00 AM
c. November 26, 2012 — Work Session — 7:00 PM
d. November 28, 2012 — LMCD — 7:00 PM
e. December 3, 2012 — Council Meeting — 7:30 PM
13. UNFINISHED BUSINESS
•
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. MCWD Request for Input Concerning AIS Activities
b. October Fire Report
c. Emergency Management Training Opportunities
16.ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
NOVEMBER 19, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1 CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2 ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt
3 INTRODUCTIONS — Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Council Elect Bren, Engineer Pearson, Attorney Beck, Pam
Belz from Presbyterian Homes.
4 PLEDGE OF ALLEGIANCE
5 ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda. All votes ayes, motion carries.
60 ADOPT CONSENT AGENDA — Stone makes a motion and Widmer seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from November 5, 2012
b. City Council Meeting Minutes from November 9, 2012
c. Planning Commission Minutes from November 14, 2012
d. Administration Committee Minutes from November 15, 2012
7 PUBLIC FORUM — No one.
• 8 PRESENTATIONS AND & GUEST SPEAKERS — None.
9 PETITIONS, REQUESTS & APPLICATIONS — None.
10.ORDINANCES & RESOLUTIONS
a. Resolution 12-23: Reduce Letters of Credit — Lake Minnetonka Shores — Tolsma said
this is the second time for this resolution. He said a year ago the LOC were reduced to
10%, right now they are at 5% and next year they will be released. He said there are
three LOC and they have met the requirements to reduce. Williamson moves for
reducing the LOC to 5%. Stone seconds. All votes ayes, motion carries.
b. Resolution 12-24: Release Escrow Account — Lake Minnetonka Shores —Tolsma said
there's been a modification after discussion and that is sentence one should read with a
current balance of $20,629.26 as of the date hereof may be reduced to $2,000 because
a couple of small costs for recording fees and review costs. Williamson agreed there
are continued expenses just for review and filing costs and wonders how they arrived at
the amount. Tolsma said Brimeyer decided on the amount and isn't set on a specific
number. Williamson makes a motion to change the resolution to read leaving
$5000 in escrow instead of $2000. Stone seconds. Hughes wonders about the exact
wording and thinks it should be reworded to something noting the current balance and
authorizing it to be reduced to $5,000. Williamson rewords the motion to state the
escrow deposit be reduced to $5000 and the balance in the account be released
and returned to the developer. Reinhardt and Hughes agree that is a better
clarification. All votes ayes, motion carries. Williamson said Pres Homes
representative Pam Belz just arrived and Reinhardt informs Belz that both resolutions
• were passed.
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council Celebrate Greater Mound Discussion — Mayor Reinhardt said this
• organization acts like a Chamber of Commerce. She said they are considering a name
change to recognize the surrounding cities' membership. She met with the president of
the group, Bill Tyler. She said they are looking for other city support on this. She said
they are looking for city involvement as well and wondered if they could possibly use
city hall for their meeting space. Reinhardt told Tyler she would bring it to the council.
Widmer said she likes the idea of a name change. She also likes the idea of hosting the
meetings. She said in the past the communities have worked together and she would
like to see that come around again. Williamson agrees with Widmer. He's not in favor
of using Tonka unless it is Upper Tonka. Widmer also would like to see meetings held
at a time that is convenient for everyone. Reinhardt said Kandis Hansen, Mound's City
Manager, was the mover behind this organization being started.
Widmer said there is a new pharmacy in Spring Park and they are now officially open.
Widmer said they also are owners of Watertown Pharmacy. Widmer said the new store
is nicely laid out and well done. Widmer said the owner worked at Keaveny's Pharmacy
in Navarre many years ago. Williamson asks where the new pharmacy is located and
Widmer said it's adjacent to the Ridgeview Clinic in Spring Park.
Williamson said he noticed in the news the announcement of the Rhodes Scholars and
32 recipients were selected. He said it's one of the most prestigious honors a student
can get. He said two of them are from MN and one was an Orono graduate in 2008.
He said he requests a resolution of commendation be drafted to not only the student but
• the public schools too congratulating them on this substantial distinction. The Orono
scholar's name is Annie Whitely.
Williamson said there was an article in The Laker about underserved city considers
leaving the LMCC. He said there was a presentation made with several quotes from the
City of Medina. He said the article had substantial misstatement of fact in franchise
renewal and the role of broadband. He said the LMCC plays no role in broadband. He
said the federal government has rules and regulations produced and supported by the
FCC. He said that local organizations that are franchised authorities, such as the
LMCC, may only deal with t.v., video and systems. Anything to do with broadband and
telephone is unregulated and therefore they cannot make decisions. He reads from the
article that cities are requested to contribute to franchise fees and then turn around and
contract with Mediacom in regard to broadband. He said that is a false statement. He
said the idea that the LMCC is not proactive in extending service to sparsely populated
areas is false. He said the cable companies want public subsidies to pay for extending
services to others. He said the franchise fees stays local but the money paid for
schedule of services, goes to Middleton New York and it does not stay local. He said
federal law dictates what has to be done. He said records are kept in order to prevail
for customer service requirements.
b. City Administrator — Nothing.
c. City Engineer — Nothing.
d. City Attorney Memo Regarding Vacant Council Seat — Beck said it's difficult because
this is technical and convoluted. She said when Tom Scanlon resigned, Jackie Stone
was appointed until a special election was held. The special election was held at the
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
general election but unfortunately the person who prevailed in that election passed
away. She said this created a new vacancy. She said if it's deemed the vacancy
occurs after January, a special election would not have to be held because it would be
less than two years. She has taken the position that the practical approach is the best
way. She said if the vacancy is decided to occur now, a special election would have to
be held at the next election and they would be electing a replacement for someone for
approximately six weeks and also someone to serve the next term beginning that
January. She believes the intent was to have Jackie Stone stay on through the year
and the new council person would begin in January. She said the vacancy can be
declared in January but a council person could be immediately appointed at that time.
Reinhardt said she was hoping to take this time to advertise for the position, accept
applications and appoint relatively quickly in the new year. She said it's been discussed
to accept applications through January 7th and conduct interviews and take action
shortly thereafter. Reinhardt said in light of the upcoming holidays she would like to
initiate this process as soon as possible. Hughes asks Beck about the legality of this
process and Beck cautioned about the language used in the notifications process. Beck
said language should be used such as there is an anticipated vacancy or the city
expects there will be a vacancy, etc. Reinhardt asked about previous applications used
for applying.
e. Utility Superintendent — Tolsma said Goman asked the council be informed about a
program regarding the state of MN's water infrastructure. He said there is a DVD
available to learn about the water infrastructure of our state and cities.
12. UPCOMING MEETINGS & TRAINING
a. November 20, 2012 — LMCC — 5:00 PM
. b. November 21, 2012 — Fire Commission — 11:00 AM
c. November 26, 2012 — Work Session — 7.00 PM
d. November 28, 2012 — LMCD — 7:00 PM — Hughes stated this meeting is canceled.
e. December 3, 2012 — Council Meeting — 7:30 PM — Williamson said this is the levy
certification and budget meeting. Reinhardt said residents have been mailed their
property tax statement and residents who want to comment on the city's budget are
welcome to come. She said this meeting does not allow comment about property taxes.
13. UNFINISHED BUSINESS — None.
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Williamson makes a motion and Stone seconds to pay the claims.
All votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. MCWD Request for Input Concerning AIS Activities — Reinhardt explained a draft of
stop -gap measures have been sent out. She said there is a short -time frame for this.
She is looking for input from the council. Hughes said the LMCD set December 12th for
a public hearing on the AIS five year study. He said there are some parallels and some
differences. Reinhardt said the LMCD doesn't address everything. Reinhardt wonders
why there is a stop gap plan versus a plan. She feels we're beyond stop gap.
Reinhardt said she asked some clarifying budget questions. Williamson said he
suspects there will be legislation introduced on a larger scale. He thinks a value should
be attached and positions that should be pursued or defended.
b. October Fire Report
• c. Emergency Management Training Opportunities — Reinhardt said this is for new council
members of refresher for existing. She said this isn't required but there is a training
coming up in January. Hughes asked about a previous misidentified address. Tolsma
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
0
FJ
•
said he'd follow up with Vicki at Mound Fire. There are two that the council would like to
be followed up on. Williamson said it looks as though the false alarm fees are
continuing to drop.
16.ADJOURNMENT — Hughes makes a motion and Widmer seconds to adjourn at 8:28 p.m.
All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL AGENDA
DECEMBER 3, 2012 — 7:30 PM
SPRING PARK CITY HALL
On Lake Ali
7.
8.
9
10
12
13
14
15
16
E
CALL TO ORDER
ROLL CALL
INTRODUCTIONS
PLEDGE OF ALLEGIANCE
ADOPT AGENDA
ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from November 19, 2012
b. City Council Work Session Minutes from November 26, 2012
PUBLIC FORUM
PRESENTATIONS AND & GUEST SPEAKERS
PETITIONS, REQUESTS & APPLICATIONS
ORDINANCES & RESOLUTIONS
a. Resolution 12-25: 2013 Tax Levy
b. Resolution 12-26: 2013 Budget
i. 2013 Staff Wages Information
c. Ordinance 12-05: Amending The Spring Park Planning Commission Size
REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
b. City Administrator
i. Street Light Drawings
c. City Engineer
d. City Attorney
e. Utility Superintendent
UPCOMING MEETINGS & TRAINING
a. December 12, 2012 — Administration Committee — 11:00 AM
b. December 12, 2012 — LMCD — 7:00 PM
c. December 12, 2012 — Planning Commission — 7:00 PM
d. December 13, 2012 — Police Commission — 10:00 AM
e. December 17, 2012 — Council Meeting — 7:30 PM
UNFINISHED BUSINESS
NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
MISCELLANEOUS (Information Only)
a. LMCD AIS Powerpoint Handout
b. September Financial Report
c. Presbyterian Homes Escrow Report
d. Tonka Bay Open House Invitation
ADJOURNMENT
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 3, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake .Minnetonka
1. CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2. ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt
3. INTRODUCTIONS - Mayor Reinhardt introduced the council and staff to the public.
Administrator Tolsma, Clerk Lewin, Engineer Pearson, Attorney Beck, Council Elect Bren.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Hughes seconds to adopt the
agenda All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Stone makes a motion and Widmer seconds to adopt the
consent agenda. All votes ayes, motion carries.
a. City Council Meeting Minutes from November 19, 2012
b. City Council Work Session Minutes from November 26, 2012
7. PUBLIC FORUM - None
8. PRESENTATIONS AND & GUEST SPEAKERS - no one.
9. PETITIONS, REQUESTS & APPLICATIONS - None.
10.ORDINANCES & RESOLUTIONS
• a. Resolution 12-25: 2013 Tax Levy — Reinhardt said for several years the tax levy has
either been held flat or slightly reduced. She said tonight this is a public hearing for
residents that would like to speak about the budget and levy. Hughes wondered if
anything was received by mail and Tolsma responded nothing. Reinhardt said there
have been several meetings regarding the budget and they are pleased to keep the
budget flat again. Williamson would move for adoption but said because this is a truth
and taxation hearing procedurally there should be an open and closing of the hearing
before adoption. Reinhardt said prior research was done and it states it needs to be a
public meeting but a public hearing is also acceptable. Williamson makes a motion to
open the public hearing at 7:34 p.m. and Hughes seconds the motion. Reinhardt asks
for public comment and there is none. The public hearing is closed at 7:34 p.m.
Williamson moves to adopt Resolution 12-25, the 2013 Tax Levy. Stone seconds.
All votes ayes, motion carries.
b. Resolution 12-26: 2013 Budget - 2013 Staff Wages Information — Reinhardt explained
the budget is set at $1,051,082. Tolsma said there have been some updated figures as
they relate to staff wage increases. He said there is a $5,000 transfer from the general
fund and what that means is if every line item in the general fund maxed out, there
would be a transfer to cover anything additional. He said $16,000 was budgeted last
year and the year before that it was $20,000. He said the number is coming down
despite the revenue withholdings from the county for The Mist settlement. Williamson
said everything is pretty level. He said The Mist challenged their valuation over a three
year period and the city had to pay back for prior years' taxes paid. He said
• adjustments had to be made. He said this will be the first free and clear year. He said
that money is once again available or can act as a cushion. Williamson said the general
fund balance is substantial as they run close to a half of million dollars. Williamson said
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
it should be noted that the city is good fiscal shape. Reinhardt said there is a 2013
wage adjustment for staff based on discussions held at the work session. She said
• these numbers have been incorporated into the budget presented tonight. Stone
moves to adopt the resolution. Widmer seconds. All votes ayes„ motion carries.
Reinhardt asks for a separate motion to adopt for staff salaries. Williamson said the
budget reflects the staff increases so it is not necessary.
c. Ordinance 12-05: Amending The Spring Park Planning Commission Size — Reinhardt
said historically the Planning Commission has been seven members but it has proved
difficult to keep seven members. She said the city has decided to decrease the number
from seven to five members. Hughes asked about the length of terms and wonders if
that would call for a resolution change. Williamson said the terms are staggered.
Reinhardt suggests to verify they are staggered in a way to accommodate the change
from seven to the five person body. Williamson said he would rather re -word the
second Whereas clause to read "... it has been difficult to maintain participation by
seven city residents..." as he believes it is more discreet. Hughes makes a motion to
approve Ordinance 12-05 with the correction on the second Whereas. Williamson
seconds. All votes ayes, motion carries.
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council — Reinhardt reminds Spring Park residents that there is a potential
vacancy on the City Council and urges interested parties to call city hall or herself. She
said her contact information is on the city's website. Reinhardt said it's December and
she will be contacting the city council to find out their expressed interest towards serving
on various city committees.
Hughes wants to update for the public safety for the LMCD. He said there is a meeting
on Monday regarding the bow fishing. He said he has expressed the city's wishes that
they are not in favor of bow fishing. He said there are options available. He said one
option is no action. Option two is to totally prohibit bow fishing on Lk Mtka. Option
three is to prohibit nighttime but allow daytime bow fishing. He said the big issue is the
bow fishing around public docks. Widmer said that this should not be allowed
whatsoever and Williamson agrees. Hughes said there are feelings for both sides.
Williamson said Lk Mtka is a public park but it's not the Boundary Waters. He said this
is a high density and high use lake and the risks are too great.
b. City Administrator
i. Street Light Drawings — Tolsma said he tried to emphasize in his memo that the
drawings are drafts and they are not final. He said they should be final at the next
council meeting and they would show the fixture, the banner arm, the flag holder and
a sense of scale. Tolsma said the last drawing was discussed at the last meeting. He
refers to the poles for the banners. Hughes asked about the standard anchor base
and the access panel. Hughes said easy access for maintenance is important.
Tolsma said he's discussed this with Goman and he doesn't seem to have a problem
with what's being proposed.
ii. Tolsma said he would like to comment, and the council will note, the Money market
balance is high. He said CD's that have matured have been deposited in the MM and
would be available for the street light project unless the council decides to bond.
c. City Engineer -
• d. City Attorney -
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
a. December 12, 2012 — Administration Committee — 11:00 AM
b. December 12, 2012 — LMCD — 7:00 PM
• c. December 12, 2012 — Planning Commission — 7:00 PM — Reinhardt said there is a
public hearing on a variance application.
d. December 13, 2012 — Police Commission — 10:00 AM
e. December 17, 2012 — Council Meeting — 7:30 PM
Reinhardt said the study sessions are on the fourth Mondays and December's falls on the
24th. She is recommending to cancel the study session. Hughes makes a motion and
Stone seconds to cancel the December study session. Williamson wonders about
calling a special meeting between the last council meeting and the end of the year. Tolsma
said he will be checking his calendar and stacking the agenda for the second meeting in
December to accommodate items. All votes ayes, motion carries.
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Reinhardt said the BP bill was placed in front of council tonight.
Hughes moves to pay the claims, including BP and Williamson seconds. All
votes ayes, motion carries.
15. MISCELLANEOUS (Information Only)
a. LMCD AIS Powerpoint Handout — Hughes said PowerPoint slides have been made part
of the packet. Reinhardt said it would be helpful to know of the additional $75K, how
much will follow Spring Park. She said regarding treatment to bays not located in
Spring Park, she wonders why the city has to pay. Hughes said there are a lot of
unanswered questions right now and he said he's uncomfortable with this the more he
studies this. He reminded the public of the upcoming public hearing at Wayzata City
• Hall on Wednesday. He said he doesn't think there will be final action at that time as it's
controversial. Williamson asks for the budget of the LMCD. Hughes doesn't have the
exact amount. Williamson said the money might not be the issue but it might be more
the program and the execution.
b. September Financial Report
c. Presbyterian Homes Escrow Report — Reinhardt said there is $5,000 remaining in the
escrow. Williamson asked how much was given back and Tolsma said $15,698.
d. Tonka Bay Open House Invitation
16.ADJOURNMENT — Stone makes a motion and Widmer seconds to adjourn the meeting
at 8:09 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
SPRING PARK
On Lake 9Ilinnetonka
CITY OF SPRING PARK
CITY COUNCIL AGENDA
DECEMBER 17, 2012 — 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. ROLL CALL
3. INTRODUCTIONS
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA
6. ADOPT CONSENT AGENDA
a. City Council Meeting Minutes from December 3, 2012
b. Accept Planning Commission Minutes from December 12, 2012
7. PUBLIC FORUM
8. PRESENTATIONS AND & GUEST SPEAKERS
a. Recognition of Service: Joanna Widmer & Jackie Stone
9. PETITIONS, REQUESTS & APPLICATIONS
10.ORDINANCES & RESOLUTIONS
11. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council
i. Council Application Submitted
• b. City Administrator
i. Street Light Drawings
c. City Engineer
d. City Attorney
e. Utility Superintendent
12. UPCOMING MEETINGS & TRAINING
a. December 18, 2012 — LMCC — 5:00 PM
b. December 19, 2012 — Police Commission — 8:00 AM
c. January 7, 2013 — City Council — 7:30 PM
13. UNFINISHED BUSINESS
14. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll
15. MISCELLANEOUS (Information Only)
a. October Financial Report
b. November Financial Report
c. November Fire Report
16.ADJOURNMENT
•
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
40� � CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 17, 2012 — 7:30 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1: CALL TO ORDER — Mayor Reinhardt called the meeting to order at 7:30 p.m.
2 ROLL CALL — Stone, Williamson, Hughes, Widmer, Reinhardt.
3 INTRODUCTIONS - Mayor Reinhardt introduced the council and staff to the viewing public.
Administrator Tolsma, Clerk Lewin, Council Elect Bren.
4. PLEDGE OF ALLEGIANCE
5. ADOPT AGENDA — Williamson makes a motion and Stone seconds to adopt the agenda.
All votes ayes, motion carries.
6. ADOPT CONSENT AGENDA — Hughes said he wants to mention that the Planning
Commission minutes included in item 8 under miscellaneous regarding future agenda items in
2013 are discussed is impressive and he encourages the PC to work on those items. With
that, Hughes makes a motion and Stone seconds to adopt the consent agenda. All votes
ayes, motion carries.
a. City Council Meeting Minutes from December 3, 2012
b. Accept Planning Commission Minutes from December 12, 2012
7 PUBLIC FORUM — No one.
• 8.; PRESENTATIONS AND & GUEST SPEAKERS
9 Recognition of Service: Joanna Widmer & Jackie Stone — Reinhardt said there is special
recognition for two outgoing council members. She said Stone had been a member of the
council in the early 2000's and a prior member of the Planning Commission. Reinhardt said
she appreciated Stone's willingness to join the council midyear to fill a vacancy and
appreciated an experienced member able to slide right in. Reinhardt presents a
commemorative box to Stone to recognize her service to the City of Spring Park. Stone said
she wants to thank the council and said she appreciates the opportunity to serve. Reinhardt
said Widmer has served the council for 14 years. Reinhardt said she has served alongside
Widmer for eight years and Widmer has been the one constant throughout. She said the
historical background and perspective brought forward by Widmer was a valuable addition.
Reinhardt said the council will miss Widmer and appreciates all her years of service. Widmer
said it's always been interesting to stay in touch with the city and she has enjoyed serving.
She said she'll actually miss it, at times, and she thanks the council and staff.
10. PETITIONS, REQUESTS & APPLICATIONS
11.ORDINANCES & RESOLUTIONS
12. REPORTS OF OFFICERS & COMMITTEES
a. Mayor and Council -
Council Application Submitted — Reinhardt said an application has been submitted by
Planning Commissioner Doug Sippel and they are looking for other applications until the
Friday, January 4th cutoff. She said the Celebrate Greater Mound changed their name
and have selected Westonka Community Commerce. She said city staff will be
• contacted to inquire about future meetings being held at city hall. Reinhardt said on
Friday she was at city hall and observed snowmobiling taking place on city property.
The snowmobiler was advised this was not allowed. Se said the newly laid grass seed
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
2
has been disturbed and damaged. Information will be forwarded to Orono Police for
review. Hughes wondered about posting signage. Reinhardt said lastly they will holc
off with the committee appointments until council is fully staffed. She said if there are
meetings held before the new appointments, the alternate will be asked to attend.
Hughes said the LMCD public hearing on AIS lasted about an hour and he thought it
was well organized and speakers were allowed five minutes. He said he thinks it should
be discussed at a work session. He said there is concern about the chemical and
harvester costs if a city doesn't benefit from this. He encourages the public to watch
this meeting. Hughes said this goes to committee and the cities have input.
Widmer said at the last PC meeting Chair Hoffman asked about permanent sign
applications and that the PC feels this could be administratively decided. She said
Hoffman and the PC agreed that if it was an obvious approval, it didn't seem necessary
for the PC to approve this. Tolsma said Hoffman feels that if all the requirements have
been met, it's approved anyway. Reinhardt said she is concerned about if there are
questions or issues, staff shouldn't have to singularly make the call. Reinhardt said she
thinks the planner still has to review the application and staff also reviews it but she
likes the extra sets of eyes that would be reviewing this. Tolsma said Brixius would
review every sign application and would make a recommendation to staff. He said if
there is an issue it would go to PC. He said Hoffman felt it might save some costs on
the planning side of this. Tolsma said when this was discussed, Brixius said there are
costs associated with the report and the presentation by the planner to the PC.
Reinhardt still thinks the planner's report is necessary. Hughes said he agrees that
• Brixius needs to review the application and write a report but he doesn't think it's
necessary for him to come to the meeting. Reinhardt said this could be a study session
topic and she wonders about other cities and their processes. Williamson said it's not
the routine applications. It's the exceptional ones that need careful review. He thinks
the review process should continue. Williamson said without extra eyes, it can create
bigger problems later. He said it's an opportunity to ask questions about safety issues
and it can be a strategy to address other concerns. Reinhardt said this can be explored
further. Widmer added that routine sign applications sometimes miss the monthly cutoff
and it seemed to make sense to administratively approve routine signage.
Williamson said the LMCC is in negotiations and an executive board meeting is
scheduled for tomorrow and they will be reviewing the technical report. He said public
relevance is some cable connections to homes are not properly grounded. He said the
standards have changed over the years and sampling checks have revealed 30-50%
have fallen short of properly grounded cables. He said the renewal committee meets on
Thursday and a report for general needs assessment will be reviewed. Williamson said
broadband is a speed component on the interview. He said there is a demand and
interest in a higher capacity.
b. City Administrator
Street Light Drawings — Tolsma said option one is a typical MnDot pole with a cobra
head and various brackets for banners and holders. He said options two and three are
• the same except one pole is octagonal stainless steel and the other is fluted with
stainless steel. He said same set up with banner and holder brackets. Tolsma said the
height of the banner and flag pole were rough estimates. Tolsma said pricing was
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
broke down over lifespan. Reinhardt asked about the estimates and clarified that this
would be an RFP process to get true numbers. Hughes wondered about the banner
• over the sidewalk and wondered if it will tangle. Reinhardt said the old poles have one
or the other and not both. Reinhardt likes options two and four. She said she doesn't
have a preference. She said option one is okay but it's got a highway look. She thinks
with the decorative poles it looks more like a streetscape. She is in favor of two and
four. Stone said she's never been in favor of curli-q's, although she does like option
two. She thinks the banner should be a little lower for visibility. Williamson said he
thinks octagonal is better than fluted because fluted is cut into. He said he thinks fluted
is more difficult when it comes to maintenance. Hughes wondered about converting an
existing cobra head to LED, such as the signal lights for continuity. Tolsma said it's
been discussed with the vendor. The vendor said that is a straightforward and simple
fix but there won't be a big cost savings.
Reinhardt wondered what Tolsma is looking for. He said it's helpful to know how to
move forward on the next step. Reinhardt makes a motion to proceed with options
two and four and put plans and specs for those options. Widmer seconds.
Hughes wants to know the difficulty of having an option for the cobra head for price
comparison. Reinhardt said it's probably okay to have three options but she thinks
option one is not viable. Williamson said he thinks the savings could be more than a
few dollars. He agrees with Hughes to look at option one for a benchmark and it might
be leverage with the vendor for negotiation. Hughes said he will amend the motion
to say to also include specs and pricing for option one. Williamson seconds the
amended motion. Stone asked if there is major preference between two and four.
Reinhardt said she wasn't ready to pick one yet as they are similar. Four votes ayes,
Reinhardt votes nay. Main motion, all votes ayes, motion passes unanimously.
One two and four for plans and specs and RFP. Reinhardt suggests questions for
banners and flags be pursued for design criteria. Williamson asked about the status of
conformity with Orono. Tolsma said the last discussion was their council had reviewed
the first draft of drawings presented and it was felt they would like to go in the same
direction and directed their public works director to meet with Tolsma. A meeting is
scheduled for this week following this meeting. Williamson said the design issues and
placement of banners and flags should be cohesive. He is very interested in getting
better pricing if Orono is included. Widmer wondered if there are new decorations on
Spring Street or if this is the Lakeview Lofts addition. Tolsma said he wasn't sure but
would check with Goman on this.
c. City Engineer — nothing.
d. City Attorney — nothing.
e. Utility Superintendent — nothing.
13. UPCOMING MEETINGS & TRAINING
a. December 18, 2012 — LMCC — 5:00 PM
b. December 19, 2012 — Police Commission — 8:00 AM
c. January 7, 2013 — City Council — 7:30 PM
14. UNFINISHED BUSINESS
15. NEW BUSINESS & COMMUNICATION
a. Bills & Payroll — Reinhardt said there is an additional memo regarding the entrance
• signs. Tolsma said he wanted to give a memo in writing to explain the process. He
said he was surprised when the final invoice was received so he is explaining the
thought process. Tolsma said the original estimate was based on a two year old
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
11
0
estimate. He said when the project was brought back an updated estimate was
received. He said there was some fine print language about the estimate not including
retaining walls, etc. Tolsma said he should have followed up closer but with the
urgency to complete the project some permission was granted. He said he thinks the
final project is very nice and is built to last but the costs did add up. Reinhardt thinks it
might be worthwhile to have some words put on the back of the signs as it's a lot of
white space. Hughes said the photos shown of the keystone retaining walls explains a
lot. Reinhardt said she's disappointed that there was not more break-out detail of the
added costs. Williamson would like added detail for the future replacement purposes.
Stone makes a motion and Widmer seconds to accept the $19,000 and withhold
the remainder until a detailed accounting for the retaining wall costs is received.
All votes ayes, motion carries.
Widmer asked about tree work on Northern Avenue and West Arm Road. Tolsma said
there were a number of areas that fell under the annual tree maintenance. He said
there was also some Wilkes Park work done included in this. Williamson said the
$4,000 bill caught his eye and he wonders about it. Williamson asked about HD Water
Supply for radio readers. Williamson said there has been a long history on radio reads.
He said the council has rejected this in the past. He wonders if this is being broken into
small pieces to sneak this through. Tolsma said he spoke with Goman about this and
was told there was some criteria that would be met about replacement of the meters.
He said replacement meters were going to be installed with shut -offs, defects, etc.
Williamson said reading meters faster or more efficiently was going to be the goal. He
said it was decided that recouping the cost of the meters would take a long time to
break even and it wasn't worth it. Williamson said this matters because this hits on the
water fund and, when it comes to raising rates on the customers, it's because the fund
has been depleted. Reinhardt said this needs to be discussed further and a policy
should be developed. Hughes makes a motion to pay the bills including the V&S
Jewelry recently added. Stone seconds. All votes ayes, motion carries.
16. MISCELLANEOUS (Information Only)
a. October Financial Report
b. November Financial Report
c. November Fire Report
Hughes wanted to add that he brought his laptop with that had the e-packet loaded. He said
he likes the idea of pursuing this process.
17.ADJOURNMENT - Williamson makes a motion and Stone seconds to adjourn the
meeting at 8:55 p.m. All votes ayes, motion carries.
Wendy Lewin, City Clerk
Dan Tolsma, Administrator
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160