6/10/2020 - Planning Commission - Regular - MinutesSPRING PARK
On Lake 911innetonka
CITY OF SPRING PARK
PLANNING COMMISSION MINUTES
JUNE 10, 2020 — 6:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Chair Hoffman at 6:01 p.m.
2. PLEDGE OF ALLEGIANCE — Chair Hoffman led the audience in the Pledge of Allegiance
3. ROLL CALL
Planning Commissioners Jeff Hoffman, Chair; Michael Mason; Max Avalos; Pete Kaczanowski; and
Present: Bruce Homan (via telephone)
Staff Present. Dan Tolsma, City Administrator; Al Brixius, City Planner; and Theresa
Schyma, City Clerk
4. ADOPT AGENDA
Chair Hoffman asked for the agenda to be amended to include Item #8a — Noise Complaint at The
Mist Lofts.
Commissioner Mason asked for the agenda to be amended to include Item #8b — Parks
rededication update.
Commissioner Kaczanowski asked for the agenda to be amended to include Item #8c —
Maintenance at City parks.
M/ Kaczanowski, S/Mason to approve as amended.
Motion carried 5-0
5. APPROVAL OF MINUTES
a. Planning Commission Meeting Minutes from May 13, 2020
M/Mason, S/Kaczanowski to approve the minutes.
Motion carried 5-0.
6. CONSIDERATION/DISCUSSION ITEMS
a. 2463 Black Lake Road Variance Continuation
i. Staff Presentation
City Planner Brixius presented the revised options for the setback variance application to expand
the home and garage at 2463 Black Lake Road. He discussed zoning and engineering feedback
regarding each option.
• Option 1 — revised two -car garage that gained one foot setback from existing garage
• Option 2 — oversized 12 foot single -car garage which creates a nine foot setback at the
northeast corner and an 11 foot setback at the southeast corner
• Option 3 — oversized 14 foot single -car garage which creates a seven foot setback on the
northeast corner and a nine foot setback on the southeast corner
i. Public Hearing Continuation
Chair Hoffinan re -opened the public hearing.
Gregg and Carol Steiger, owners of 2463 Black Lake Road, were available for questions.
Commissioner Kaczanowski asked about the future road improvement projects on Black Lake
Road, including widening the road, and how this variance would be impacted by Option 3.
City Planner Brixius responded that Option 3 would actually provide more room for the road
improvement project. He stated that the homeowners have the option of rebuilding the garage as -is
since it is a legal non -conforming site with grandfather rights. He added that this is a difficult
situation on a narrow road but Option 3 is an improvement and a good compromise that staff can
endorse.
Commissioner Mason asked about hardcover on the property.
City Planner Brixius responded that the hardcover is actually going to be reduced with Option 3 so
that is another improvement.
Commissioner Mason asked about the Engineer's thoughts on the revised design.
City Planner Brixius stated that City Engineer Hare has been included on all correspondence
regarding this application and has commented that he believes Option 3 is a good compromise for
the property owner and the City since it should not impact future road improvements.
M/Hoffman, S/Kaczanowski to close the public hearing at 6:28 p.m.
Motion carried 5-0.
ii. Discussion
City Administrator Tolsma discussed the curb stop location that is listed on the property's tie card.
He stated that Option 3 should work but that the curb stop location will need to be verified before
the final plans would be approved for building permitting.
iii. Recommendation
M/Hoffman, S/Avalos to recommend to the City Council to approve Options 1 and 2 from
revised Land Use Application No. 20-01 VAR, for a setback variance to allow a garage expansion at
2463 Black Lake Road.
Motion denied 5-0. (All voting nay)
M/Mason, S/Kaczanowski to recommend to the City Council to approve Option 3 from revised
Land Use Application No. 20-01 VAR, to approve a 14 foot garage at 2463 Black Lake Road with a
street side setback of 7 feet between the northeast corner of the new garage to the east lot line and a
street side setback of 9 feet between the southeast corner of the new garage and the east lot line
subject to the conditions of the June 5, 2020 planning report and the City Engineer's
recommendation to locate the water service shut off valve prior to the building permit.
Motion approved 5-0.
7. COMMUNICATIONS — None.
8. MISCELLANEOUS
a. Noise Complaint at The Mist Lofts
Chair Hoffman asked if City Administrator Tolsma could contact the owners of The Mist Lofts in
writing to see if they are willing to work with the City regarding noise mitigation efforts for their
building. He also asked if the City's noise engineer contractor could give the City an opinion, not
about testing, but about height.
City Administrator Tolsma responded that he will contact the building's owner. He added that the
first question the building owner will probably ask is about who is going to pay for any noise
mitigation that the City is requesting since all noise tests have shown the building to be in
compliance with State noise standards. He stated that using public money for something that many
only benefit a few properties could be a discussion for the City Council, depending on the
estimated cost of mitigation.
b. Parks Rededication Update
City Administrator Tolsma stated that the plaques are ready to be made but everything is on hold
regarding a rededication ceremony considering the current State limitations on large gatherings due
to the COVID-19 pandemic.
Commissioner Mason thought that each of the three plaques would have their own dedication
ceremony and that would help reduce the number of people at each event.
City Administrator Tolsma responded that he was of the understanding that there was going to be
one ceremony where all three families of the memorial plaques would be invited and that it would
be open to the public and include a food truck so that it would be a true celebration for the City.
Commissioner Avalos stated that he wanted a good turnout for the rededication event and that
holding an event right now would minimize the event. He suggested reviewing event plans in a few
months since it is too soon to determine when the State's limitations on large gatherings will
change.
Commissioner Kaczanowski suggested placing the plaques in their locations now but waiting to
hold the official rededication event until larger gatherings are allowed.
Commissioners Mason and Kaczanowski will meet with City Administrator Tolsma in the coming
weeks to visit the City's two parks and discuss possible locations for each of the plaques.
City Administrator Tolsma also discussed the idea of a smaller tribute plaque on a pedestal in the
City's community garden in memory of Council Member Megan Pavot who passed away last year
but was instrumental in the creation of the community garden.
The Planning Commission consensus was that they liked the idea and would like staff to explore
the option of adding an additional plaque in the community garden.
c. Maintenance at City parks
Commissioner Kaczanowski discussed a few maintenance items that he noticed when he was
visiting the City's two parks recently; not major items but he believes a few small touchups will
help the parks look better. He also asked about getting a new picnic table at Wilkes Park.
City Clerk Schyma noted that tree trimming at the parks will be occurring in a couple of weeks
when the City's contractor will be in town doing other tree trimming projects.
City Administrator Tolsma stated he would visit the parks and look at the items that Commissioner
Kaczanowski noted.
9. ADJOURNMENT
M/Avalos, S/Mason to adjourn the Planning Commission Meeting at 7:02 p.m.
Motion carried 5-0.
Date Approved: July 8, 2020
Dan Tolsma, City Administrator
Theresa Schyma, City Clerk