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9/8/2020 - City Council - Regular - AgendasCITY OF SPRING PARK CITY COUNCIL AGENDA SEPTEMBER 8, 2020 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake 911inneton(<g 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* a. Special City Council Work Session Meeting Minutes from August 17, 2020 b. City Council Work Session Meeting Minutes from August 17, 2020 c. City Council Regular Meeting Minutes from August 17, 2020 d. Resolution 20-18: Adopting the 2021 LMCC Budget 5. PUBLIC FORUM** 6. PRESENTATIONS & GUEST SPEAKERS 7. PUBLIC HEARINGS 8. PETITIONS, REQUESTS, & APPLICATIONS 9. ORDINANCES & RESOLUTIONS a. Resolution 20-19: Ordering West Arm Road West Utility Improvements b. Resolution 20-20: A Refunding Resolution 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff c. Contract Staff 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYMENT a. September 8, 2020 Claims 13. UPCOMING MEETINGS & TRAINING a. September 9 — LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM b. September 9 — Planning Commission Meeting — 6:00 PM c. September 14 — Special City Council Budget Meeting — 6:00 PM d. September 21 —Council Work Session at 6:00 PM with Regular Meeting at 7:00 PM 14. MISCELLANEOUS (INFORMATION ONLY) a. Mound Fire Department July Report 15. ADIOURNMENT * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. "There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. Ya SPRING PARK On Gab Minnetonka CITY OF SPRING PARK WORK SESSION AGENDA AUGUST 17, 2020 — 5:30 PM 4000 SUNSET DRIVE, SPRING PARK CALL TO ORDER - The work session was called to order by Mayor Rockvam at 5:30 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Pamela Horton; and Gary Hughes Present: Council Members Jeff Hoffman Absent: Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; and Mary Tietjen, City Attorney 1. *ON -SITE* 4000 SUNSET PROPERTY LINE DISCUSSION The City Council met on -site at 4000 Sunset Drive to visually inspect and consider several options for resolving the recent property line issue brought forward by the newest owner of the property next to a public access area for Lake Minnetonka. Joe Cheney, owner of 4000 Sunset Drive, and Don Driggs, owner of 3990 Sunset Drive, were also on -site and part of the discussion. 2. ADJOURN — The work session was adjourned by unanimous consent at 5:50 p.m. in order to return to City Hall for regular work session beginning at 6:00 p.m. Date Approved: September 8, 2020 Dan Tolsma, City Administrator Theresa Schyma, City Clerk yb SPRING PARK On Lake 911nnaonka CITY OF SPRING PARK WORK SESSION MINUTES AUGUST 17, 2020 — 6:00 PM SPRING PARK CITY HALL CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Pamela Horton; and Gary Hughes Present: Council Members Jeff Hoffman Absent: Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk 1. 4000 SUNSET PROPERTY LINE DISCUSSION City Planner Brixius presented a summary of a property line issue at 4000 Sunset Drive. He reviewed the history of the property and past surveys that are in dispute. He further discussed a meeting with the owner of 4000 Sunset Drive and a land surveyor to establish a compromise to correct this issue. He further detailed four options available to the City to resolve this dispute. Mayor Rockvam asked how the City came to be involved in this discussion. City Planner Brixius responded with details about the property line issue at 4000 Sunset Drive. Mayor Rockvam stated that the City has owned and maintained that piece of property for over 50 years. He believes the City has a case for adverse possession. Joe Cheney, 4000 Sunset Drive, stated he does not believe that the City maintains it and that he has been the one to maintain it since he purchased the adjoining property two years ago. City Planner Brixius stated that the compromised survey was prepared by Mr. Cheney's surveyor and he is unsure if Mr. Cheney agrees with it. Mr. Cheney responded that he does not agree with it. Donald Driggs, adjoining property owner at 3990 Sunset Drive, stated he has a torrens title and that means his survey has more reliable information. He stated that he will request a copy of the torrens from the County to help clear up any dispute on his side of the property. Mayor Rockvam stated that he would like to have a copy of the Driggs torrens to have a starting point on resolving this issue. Mr. Cheney stated that he wants his building remodeling/addition plans approved based on his survey without further delay. He stated that if the City used his survey then he would not need a variance to get the remodel/addition approved. Mayor Rockvam restated his earlier point that once the City can view the Driggs torrens then the City will have a starting point in resolving the issue. Mr. Cheney disagrees with the need for a variance since the remodel/addition aren't going any closer to the alley, his plans expand into the street -side setback. He added that he is bleeding money and needs to move forward on the project. City Planner Brixius responded that the setback Mr. Cheney is proposing does meet the standard for averaging. He further detailed what the Code states about the standards of averaging. Mayor Rockvam stated that setbacks are in place for a reason. City Planner Brixius stated that the City could wait for the torrens information from the Driggs property before moving forward. Council Member Horton agrees with Mayor Rockvam and that the City should view the torrens information from the Driggs property to have an appropriate starting point. Council Member Chase agreed as well. Mr. Cheney stated that he would like to move forward and get his new remodel/addition plans approved soon. 2. FIRE DISTRICT DISCUSSION City Administrator Tolsma provided an update on the most recent Fire Commission meeting. Fire Chief Pederson recommended that all administrators go back to their Councils to take a straw poll and gauge interest on what the future of the department should be. This will help determine the next steps and what questions to include on a questionnaire that will be sent to all cities. Council Member Hughes believes it is a good idea to take a closer look at the properties in the City and where the proposed fire district's stations would be located. City Administrator Tolsma provided a summary for the reason a fire district is currently being discussed. He stated that the City would not see a big shift in service other than the fact that instead of Mound Fire Department providing services to the City it would be the West Metro Fire District of which Mound would be a part of. He discussed how the funding mechanism would shift; currently the City pays an annual amount based on a formula. However, a fire district would show up as a line item on the tax bill. He added that another benefit would be that multiple fire departments in the district would be sharing equipment and personnel. Mayor Rockvam stated that the financial aspect of the fire district is going to be the driver in the decision. He added that he believes this is the future of fire service in the area so it may be better to be proactive about this issue. Council Member Chase likes the idea of a fire district but questioned if there were any counter - arguments for not going in that direction. Council Member Hughes stated that he believes the biggest stumbling block for changing to a fire district is the merging of several retirement packages since each department has their own package and those packages are separate from the department budget. City Administrator Tolsma agreed that one of the biggest logistical challenges is that each department has their own fire department retirement packages. The biggest hurdle will be merging those departments and packages and making sure that all parties involved believe they have been heard and compensated fairly. Council Member Hughes stated that another issue to consider is medical assist calls. City Administrator Tolsma added that approximately 90% of the calls Mound Fire Department responds to are medical -related calls. Over the years, that percentage has dramatically shifted to the point that now medical assist calls are the lions -share of what the department does. Mayor Rockvam stated that he believes a fire district is the way to go. City Administrator Tolsma stated that the cities that are the main drivers in considering a fire district are Mound, Minnetrista, and Saint Bonifacius. Spring Park's density may change over the years but it will not change as dramatically as those other communities. City Administrator Tolsma stated that he would report back to Fire Chief Pederson with the Council's comments. 3. PARK HOURS DISCUSSION City Administrator Tolsma presented a summary of some recent comments received from residents regarding noise from early morning tennis and pickleball play at Thor Thompson Park. Pickleball has become increasingly popular and the proximity of the courts to residential houses is not ideal for early morning play. He would like Council feedback to see if they have any interest in considering adding official hours for the courts only, not the overall park. He added that summertime is Minnesota is when people want to be outside, especially during COVID-19, and people are eager to get out and enjoy the weather at different hours. The complaints received so far have stated that people are gathering as early as 6:30 a.m. Council Member Horton stated that she understands the noise issue but also does not want to discourage residents from using the facilities. City Administrator Tolsma stated that people in the area do enjoy using the facilities because the City has done a good job of maintaining the courts. Council Member Hughes stated that the City requires construction equipment to wait until 7 a.m. for noise standards so adding tennis/pickleball court hours to start at 7 a.m. would be in line with that standard. The City Council consensus was to apply hours for the tennis/pickleball court to start at 7 a.m. City Administrator Tolsma stated that a sign would be installed at the court stating that "no tennis or pickleball before 7 a.m." 4. CODE ENFORCEMENT POLICY DISCUSSION City Administrator Tolsma provided a summary about the history and current process for complaint -based code enforcement in Spring Park. The issue has been raised that with the adoption of the nuisance ordinance a few years ago, the City decided to make cleanup a pretty big priority, and that just because a property doesn't receive a complaint does not mean it is not a significant nuisance in the City. Mayor Rockvam stated that the City spent so much time adopting the outdoor storage ordinance and there are still several properties that have violations. He believes every property should be treated the same. At a certain point the City needs to decide how we would like residents and visitors to view the community. He believes the City should take a look at another approach to get more compliance in the City. Council Member Chase asked what could some possible new approaches be to code enforcement if the City moves away from complaint -based. He wondered if City staff would proactively go around the City several times per year and look for violations. City Administrator Tolsma responded that it could be a multi -faceted approach. The Public Works contract staff is moving throughout the City daily and could report back anything he sees Also, the City Administrator could put it on the schedule to drive around every month or every other month for the sake of proactive enforcement. Council Member Hughes asked how much time that would take from staff. City Administrator Tolsma responded that the properties that staff will need to invest the most time are the properties that the City is already dealing with right now. He added that most other properties with violations are probably much smaller and would be resolved quicker than the major violations at long neglected properties that staff are currently dealing with. Mayor Rockvam stated that it is a slow process but staff are working on it. City Administrator Tolsma agreed that the progress is slow but it is happening. He restated that some properties have had more progress than others but the City just needs to keep on top of it. Council Member Chase stated he is in favor of looking at other options so that all properties are treated the same regardless of complaint status. Council Member Horton agreed with Council Member Chase. City Administrator Tolsma stated that he would work on a draft amendment to the code enforcement policy and bring it to the next work session for Council discussion. Mr. Cheney returned to the work session to discuss his property line issue further. He had concerns over the speed at which Mr. Driggs would request and submit a copy of his torrens. He stated that his property is constantly encroached on, he discussed damage to his property by snow plow crews, and the trash, traffic, and noise he endures from boaters, snowmobilers, kayakers, and other individuals. He asked the Council to get their own survey of the property so that the issue would not be at the mercy of Mr. Driggs and his timeline. He stated that he has a lot of money invested in this property and he needs an answer soon. City Administrator Tolsma stated that the City Attorney could see if she can access the torrens information through her law firm so that the issue does not rely on the timeline of Mr. Driggs. Mayor Rockvam asked how much more money the City is going to spend to resolve this issue for Mr. Cheney. He restated that the City has had this access point for decades and now the City is pouring money into a dispute between two surveyors and now the new property owner states the decision needs to be made immediately. He stated that he is not in favor of vacating the access because it has been there forever and Mr. Cheney was aware of that when he bought the property. He stated that Mr. Cheney may not like boats and snowmobiles nearby but that is the nature of Lake Minnetonka. Mr. Cheney responded that he does not have an issue with the rights -of -way and with the public access but he believes it is in the wrong spot. City Administrator Tolsma responded to Mr. Cheney that the consensus of the Council was clear in that the City wants to view the torrens information on the Driggs property before tackling this issue further. City Attorney Tietjen stated that she wants to be clear that Mr. Cheney's claim that the access is in the wrong spot is not a given because the public has been using the access for decades and it has been maintained by the City. She restated that it is not a given that the line is in the wrong place. She added that, in this context, the issue would not be considered "adverse possession" but it is similar in thought. She continued that there is validity to the fact that the access has been there since 1906 and purportedly used by the public for that time. The City Council consensus was to have City Attorney Tietjen do some searching to see if she can access the torrens information. City Attorney Tietjen will alert City Administrator Tolsma if more research and time would be necessary. 5. ADJOURN — The work session was adjourned by unanimous consent at 7:05 p.m. Date Approved: September 8, 2020 Dan Tolsma, City Administrator Theresa Schyma, City Clerk y6 SPRING PARK On Lake 911innetonka CITY OF SPRING PARK CITY COUNCIL MINUTES AUGUST 17, 2020 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:06 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Pamela Horton; and Gary Hughes Present: Council Members Jeff Hoffman Absent: Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; Mary Tietjen, City Attorney; and Theresa Schyma, City Clerk 2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA M/Hughes, S/Chase to adopt the meeting agenda. Motion carried 4-0. 4. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from August 3, 2020 M/Horton, S/Chase to adopt the Consent Agenda. Motion carried 4-0. 5. PUBLIC FORUM — None. 6. PRESENTATIONS & GUEST SPEAKERS — None. 7. PUBLIC HEARINGS — None. 8. PETITIONS, REQUESTS, & APPLICATIONS — None. 9. ORDINANCES & RESOLUTIONS a. Ordinance 20-02: Long -Term Rental Licensing M/Rockvam, S/Chase to aynrove Ordinance No 20-02, amending Spring Park City Code to license and regulate long-term rental properties in single-family and two-family properties in the Cites. Council Member Hughes stated he is not in favor of this ordinance. He believes that the escrow process with Hennepin County is adequate to resolve landlord and tenant issues in the City. City Administrator Tolsma stated that the short-term rental ordinance will come to the Council for consideration at the second Council meeting in September. Mayor Rockvam thanked the Planning Commission for the time and effort they put into crafting this proposed ordinance. Mayor Rockvam requested a roll call vote. Motion DENIED 4-0. (Nay votes — Chase, Horton, Hughes, and Rockvam; no votes in favor) 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council Mayor Rockvam discussed the current contract and future of Public Works services for the City. He stated that he would like to see all Public Works services be contracted to the City of Orono instead of the current contractor PeopleService. He added that he would like to make this decision soon so that the current contractor and future contractor would have adequate time to transition. City Administrator Tolsma responded that he has had conversations with the City of Orono and PeopleService regarding proposals for Public Works services once the current contract with PeopleService ends in September 2021. He stated that the proposals should be ready for discussion at the September City Council Work Session. Council Member Chase provided an update from the most recent Lake Minnetonka Cable Commission Meeting. Council Member Hughes provided an update on the Mound Fire Department and discussed a recent grant the department received. b. City Staff — City Clerk Schyma provided an update on the State Primary Election held on August 11, 2020. c. Contract Staff — None. 11. NEW BUSINESS & COMMUNICATIONS — None. 12. CLAIMS FOR PAYMENT a. August 17, 2020 Claims M/Horton, S/Chase to approve all claims for payment. Motion carried 4-0. 13. UPCOMING MEETINGS & TRAINING a. August 26 — LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM b. September 8 (Tuesday) — City Council Meeting — 7:00 PM 14. MISCELLANEOUS (INFORMATION ONLY" a. Mound Fire Department Grant Press Release 15. ADJOURNMENT The meeting was adjourned by unanimous consent at 7:22 p.m. Date Approved: September 8, 2020 Dan Tolsma, City Administrator Theresa Schyma, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 20-18 A RESOLUTION APPROVING THE PROPOSED 2021 BUDGET FOR THE LAKE MINNETONKA COMMUNICATIONS COMMISSION WHEREAS, the Lake Minnetonka Communications Commission (LMCC) provides telecommunication services to the Lake Minnetonka area; and WHEREAS, per the joint powers agreement among the cities served by the LMCC requires approval of the proposed budget; and WHEREAS, the LMCC has submitted the proposed 2021 budget to the city. NOW, THEREFORE, IT IS HEREBY RESOLVED: That the City of Spring Park approves and supports the LMCC proposed 2021 budget. Adopted by the City Council of the City of Spring Park, Minnesota on September 8, 2021. APPROVED: Jerome P. Rockvam Mayor ATTEST: Theresa Schyma City Clerk 4071 SUNSET DRIVE • BOX 385 ■ SPRING PARK, MN 55384-0385. 952.471.7125 • FAX 952.471.9151 ■ Imcc@Imcc-tv.org 8/14/20 To: All LMCC Member Cities From: Jim Lundberg, Operations Manager DEEPHAVEN Reason: LMCC's 2021 Budget EXCELSIOR Attached, please find a copy of the Lake Minnetonka Communications Commission's 2021 Budget and Capital Plan. The Budget was approved Thursday night at our August 13th Full GREENWOOD Commission meeting. Our 2021 budget is balanced, and we have funded all of our prime initiatives for 2021. INDEPENDENCE The major highlight for 2021 is that the LMCC will be installing 3 more 2 camera pan/tilt/zoom recording systems into Member Cities Council Chambers. This keeps us on track to install these LONG LAKE great recording systems into all of our Member City Council Chambers by the end of 2022! 1 am including some vendor information on these systems so that you can all see what a great LORET70 addition to your City Council Chambers these systems will be! At our November meeting, we will determine the next 3 Member Cities to receive these great systems! MINNETONKA BEACH I ask that you bring our budget to your Council for approval. Also, please feel free to call or e- 5T. BONIFACIUS mail me if you have any questions. Interested parties can view our August 13th Commission meeting from the LMCC's website at www.Imcc-tv.org SHOREWOOD Sincerely, SPRING PARK WOODLAND Jim Lundberg Operations Manager LMCC 612-205-2047 cell B C D E F G 2 Lake Minnetonka Communications Commission 3 2021 LMCC Proposed Budget 4 P&L 2020 2021 5 Code g 2019 EOY Annualized Annualized 6 Incl. New 7 3 for Free 8 IBudgetRevenues Health Plan 9 JFranchisefees 990.1 $ 238,517.33 $ 240,000.00 $ 235,000.00 10 JPEG fees 915.2 $ 86,945.60 $ 84,000.00 $ 83,000.00 111 Mound usage fees Code 925.20 925.20 $ 36,961.68 $ 35,OD0.00 $ 33,000.00 12 15tudio Rental/DVD Dubs 930.1 $ 684.00 $ 2,500.00 $ 2,500.00 13 JAJI other(VOD Services) 9S0 $ 4,300.00 $ 4,200.00 S 4,500.00 14 Interest Income $ 2,500.00 15 Total Budgeted rewnues $ 367,408.61 $ 365,700.00 $ 360,900.00 16 17 Franchise Salaries Franchise 101 $ 122,278.42 $ 119,203.32 $121,587.00 18 PEG Production Salaries PEG 10 $ 86,608.95 $ 85,150.26 $ 96,001.76 19 Franchise PERA Contributions Franchise 121 $ 8,548.35 $ 8,973.45 $ 9,063.18 20 PEG Production PERA Contributions PEG 120 $ 5,566.69 $ 6,281.42 $ 6,344.23 21 Franchise FICA Contributions Franchise 122 $ 8,494.14 $ 11,487.75 $ 8,923.24 22 PEG Production FICA Contributions PEG 323 $ 5,487.89 $ 8,162.28 $ 5,765.58 23 Franchise Health insurance Franchise 131 $ 20,939.71 $ 15,012.69 $ 18,341.99 24 PEG Production Health Insurance PEG 132 $ 9,193.07 $ 10,508.91 $ 10,629.20 25 Franchise Worker's Compensation Insurance Franchise 151 $ 416.50 $ 455.50 $ 496.50 26 1 PEG Prod. Worker's Compensation Insurance PEG 152 $ 416.50 $ 455.50 $ 496.S0 27 ITatal Budget - Personnel Expenses $ 267,950.22 $ 265,691.08 $ 267,649.18 28 29 JOffice Supplies Franchise 200 $ 985.02 $ 1,400.00 $ 1,000.00 30 JSpeclal Events/Meetings Franchise 210 $ - $ SO0.00 $ - 311 Repairs & Maintenance Supplies PEG 220 $ 620.42 $ 500.00 $ 500.00 32 IStudic, Expendables PEG 221 $ 782.62 $ 750.00 $ 500.00 33 Audit/Accounting Fees Franchise 301 $ 6,500.00 $ 6,500.00 $ 6,500.00 34 Access Contractors PEG 302 $ 16,750.00 $ I5,600.00 $ 16,750.00 35 Legal Fees Franchise 304 $ 3,408.77 $ 4,000.00 $ 2,500.00 36 Copier Expense Franchise 309 $ - $ 500.00 $ - 37 Payroll Services Franchise 314 $ 1,761.83 $ 1,400.00 $ 1,750.00 38 Janitorial Services Franchise 81g $ 3,243.11 $ 3,000.00 $ 3,250.00 39 Security Services Franchise 319 $ 296.04 $ 300.00 $ 300.00 40 Telephone/Communications Franchise 321 $ 1,500.76 $ 1,500.00 $ 1,500.00 41 Postage Franchise 322 $ 343.94 $ 500.00 $ 250.00 42 Computer Consulting Franchise 32S $ 285.00 $ 1,000.00 $ 300.00 43 ITraining Franchise 326 $ - $ - $ 44 JTravel Franchise 331 $ - $ - $ - 45 IMileage Franchise 332 $ 1,100.17 $ 1,000.00 $ 1,000.00 46 1 Printing & Publishing Franchise 350 $ - $ 400•00 $ 47 Insurance Franchise 360 $ 3,288.00 $ 3,500.00 $ 3,500.00 48 1 Utilities Franchise 390 $ 8,763.55 $ 10,000.00 $ 9,800.00 49 1 Refuse & Recycling Franchise 384 $ 812.55 $ 750.00 $ 850.00 50 JBank Finance Fees Franchise 39S $ 60.94 $ - 51 Contracted Building Repair PEG 401 $ 3,390.15 $ 2,000.00 $ 3,400.00 52 Maintenance Repair Equipment PEG 404 $ 18.04 $ 500.00 $ - 53 Equipment Rental PEG 413 $ - $ - $ 54 Advertising Franchise 440 $ - $ - 5 55 Van Operation PEG 441 $ 166.29 $ 1,000.00 $ 250.00 56 Web streaming/Broadband Franchise 442 $ 4,991.43 $ 3,000.00 $ 5,000.00 57 1 ucenses Franchise 443 $ 1,615.88 $ 500.00 $ 1,600.00 58 1 Other Expenses / Contingency Franchise 740 $ - $ 118.92 $ - 59 1 Capital Building Improvements PEG 44S $ - $ 1,000•00 $ - 60 611 Expenses Total $ 60,694.51 $ 61,218.92 $ 59,500.00 62 63 1 Capital equipment expenditures budget PEG 720 $ 33,829.15 $ 37,500.00 $ 37,500.00 64 1 CWW Software PEG 722 $ 1,348.14 $ 1,290.00 $ 1,290.00 65 JTotal Capital Expenses $ 35,177.29 $ 38,790.00 $ 38,790.00 66 67 ITotal A8 Expenses $ 363,835.38 $ 365,700.00 $ 365,939.18 68 69 70 JTotal Income $ 367AM61 $ 36S,700.00 $ 360,500.00 71 Total All Expenses $ 363,835.38 $ 365,700.00 $ 365,939.18 72 Annual Funding Balance after AN Expenses $ 3,573.23 $ - $ (5,439.18) 73 Transfer from cash reserves $ 5,439.18 74 Total after transfer from cash reserves $ ZMLIVE LMCC CITY COUNCIL CHAMBERS EDITION A TWO CAMERA ALL -IN -ONE HD LIVE )DUCTION SYSTEM W/ INSTALLTION INCLUDED (2x) PTZOPTICS PTZ-1 HD Pan/Tilt/Zoom Cameras PTZOPTICS PT -JOY Joystick Camera Controller ROLAND V1-SDI 4-Channel Switcher D-Link DGS-1008P PoE Ethernet Switch (2x) DATAVIDEO NVS-33 H.264 Video Recorders Laptop for SD Card Preview or Hard Drive for Video Storage SCOPE OF • � TOTAL PRICE: $12,500 • Any existing wall -mounted cameras will be removed. Any other existing equipment that needs to be removed for the system to function is expected to be removed from install site before installation begins. • Cameras will be mounted on the walls. • Depending on building construction, wires will be installed to run either on surface -mounted raceway or inside the walls. SDI and Category cabling will be pulled from camera locations to a junction box, and cabling will be pulled from presentation system to junction box. • A wall box with (2x) SDI (camera video), (2x) RJ45 (camera control), and (1x) HDMI (presentation PC) ports will be installed. • Switcher, video recorders, PoE switch, and camera controller will be installed on a customer supplied mobile cart. • This scope assumes that customer will provide a monitor to view the switcher output. • Each city is expected to have a pre-existing audio system. We will provide connectivity from the audio system into the Roland switcher, but the audio system will not be routed to wall box. It is expected that a cable from the audio system will connect directly to switcher. • System will be tested and configured. • Included with system will be high-level sketches of basic system connectivity. Detailed CAD drawings are not included in this scope • Includes one hour overview and one hour of phone support. Z Systems, In freddieg@zsyst.com 3724 Oregon Ave South (952) 974-3140 St. Louis Park, MN 55426 www.zsyst.com 9a Sambatek September 8, 2020 Engineering I Surveying I Planning I Environmental Honorable Mayor and Members of the City Council City of Spring Park Subject: City of Spring Park 2020 West Arm Road West Sanitary and Water Improvements Sambatek #21815 Honorable Mayor and Council Members: As requested, we have obtained bids for the 2020 West Arm Road West Sanitary and Water Improvements Project. We received three bids on the project and shown the Engineer's Estimate for comparison: Bid Results Base Bid Engineer's Estimate $ 629,003.00 Geislinger & Sons' $ 907,522.00 Meyer Contracting $ 927,060.89 Widmer Construction" $ 1,029,061.35 'Total Original Bid from Geislinger was $898,522.00. After verifying unit prices and totals, actual total was shown to be $907,522.00. "`Total Original Bid from Widmer was $1,035,824.85. After verifying unit prices and totals, actual total was shown to be $1,029,061.35. The low bidder was Geislinger & Sons. We have reviewed the unit bid prices submitted by Geislinger and Sons and compared their unit costs to other projects that have been recently bid in the area. Based on our review, we believe that the bid submitted by Geislinger & Sons is a competitive bid. It is our opinion that a contract for the Base Bid + Alternative B ( 907 522.00) to Geislinger & Sons should be discussed at the September 8th City Council Meeting to determine. If you have any questions or need additional information, please contact me at 763.398.0888 or bhare@sambatek.com. Sincerely, j/ Brian Hare, PE Project Manager, Municipal Services CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 20-19 A RESOLUTION ORDERING WATER & SANITARY SEWER IMPROVEMENTS ON WEST ARM ROAD WEST WHEREAS, the City of Spring Park, Minnesota has expressed a desire to make water and sanitary sewer utility improvements to West Arm Road West; and WHEREAS, the City, in accordance with its assessment policy will pay 100% of the cost for the proposed water and sanitary sewer improvements; and WHEREAS, the City has completed a feasibility report, which has found the project both beneficial and feasible; and WHEREAS, the City has received multiple bids for the project and wish to award the project to , in the bid amount of $ BE IT THEREFORE RESOLVED that the City Council of Spring Park, Minnesota does hereby order water and sanitary sewer improvements for the West Arm Road West area. Adopted by the City Council of the City of Spring Park this 8th day of September, 2020. APPROVED: Jerome P. Rockvam Mayor ATTEST: Theresa Schyma City Clerk �h CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 20-20 DECLARING THE OFFICIAL INTENT OF THE CITY OF SPRING PARK TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; and WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SPRING PARK AS FOLLOWS: 1. The City proposes to undertake the West Arm Road West utility improvement project (the "Project"). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $1,000,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1. 1 50-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Adopted by the City Council this 8th day of September, 2020. APPROVED: Jerome P. Rockvam Mayor ATTEST: Theresa Schyma City Clerk City of Spring Park Staff Payroll 08-31-20 Checks 31974-31991 /)a Check # Employee/Council Name Check Amount Check Date 5673 Farniok, Sharon L. $1,341.76 8/31/2020 5674 Schyma, Theresa J. $2,024.96 8/31/2020 6675 Tolsma, Daniel J. $2,780.23 8/31/2020 Sub Total $6,146.95 5676 Chase, Mark $277.05 8/31/2020 5677 Hoffman, Jeff $277.05 8/31/2020 5678 Horton, Pam $277.05 8/31/2020 5679 Hughes, Gary $277.05 8/31/2020 6680 Rockvam, Jerry $369.40 8/31/2020 Sub Total $1,477.60 Electronic Misc. Disbursements EFT#30559 PERA Employee/Employer Payroll Payment for 8/31/20 $1,193.06 9/2/2020 EFT#30561 FICA Employee/Employer Payroll Withholding Taxes for 8/31/20 $2,318.12 9/2/2020 EFT#30556 Se t.20' Sun Life Insurance Premium for Employees $18.00 9/2/2020 EFT#30557 Se t.20' Sun LTD Insurance Premium for Employees $32.83 9/2/2020 EFT#30558 Se t.20' Health Partners Insurance Premium for Employees $4,737.94 9/2/2020 EFT#30555 Jul.20' Wells Fargo Bank Charges $148.43 8/31/2020 EFT#30562 Au .20' Sales Tax from 2nd Quarter Utility Bills $956.00 9/3/2020 EFT#30560 Au .20' State Employee Payroll Withholding Deposit $823.70 9/1/2020 Sub Total $3,511.18 Claims Ck#031974 - Ck#031991 TOTALS $69,706.69 8/31/2020 $80,842.42 CITY OF SPRING PARK *Check Summary Register© August 2020 Name Check Date 10100 Wells Fargo Bank NA Paid Chk# 031974 AMY & NATHAN DOLENTZ 8/27/2020 Paid Chk# 031975 BIFFS, INC. 8/31/2020 Paid Chk# 031976 DIVERSIFIED INFRASTRUCTURE 8/31/2020 Paid Chk# 031977 EHLERS 8/31/2020 Paid Chk# 031978 FIVE TECHNOLOGY, INC. 8/31/2020 Paid Chk# 031979 MARK HODGES 8/31/2020 Paid Chk# 031980 KENNEDY & GRAVEN, CHARTER 8/31/2020 Paid Chk# 031981 LOFFLER COMPANIES-131511 8/31/2020 Paid Chk# 031982 NORLINGS LAKE MTKA LANDSC 8/31/2020 Paid Chk# 031983 NORLINGS LAKE MTKA LANDSC 8/31/2020 Paid Chk# 031984 NORLINGS LAKE MTKA LANDSC 8/31/2020 Paid Chk# 031985 NORLINGS LAKE MTKA LANDSC 8/31/2020 Paid Chk# 031986 CITY OF ORONO 8/31/2020 Paid Chk# 031987 SAMBATEK, INC. 8/31/2020 Paid Chk# 031988 STAR TRIBUNE 8/31/2020 Paid Chk# 031989 SUBURBAN RATE AUTHORITY 8/31/2020 Paid Chk# 031990 VELOCITY TELEPHONE 8/31/2020 Paid Chk# 031991 XCEL ENERGY 8/31/2020 Total Checks Check Amt 09/03/20 $190.00 Final Billing Credit Refund 00 $164.00 Portable Restroom Service at T $530.00 Sewer Televised Services on We $1,445.00 Prepare Presbyterian Homes & S $237.00 Onsite Support to replace & tr $60.00 Work Session Recordings - Augu $3,622.25 Jul.20' Legal Services for Mas $570.46 Aug.20' Copier Usage Agreement $5,850.00 Aug.20'- Oct.20' Lawn Mowing $2,115.00 Landscape Services for Basebal $1,615.00 Seton Bridge Drainage Project $4,105.07 Jul.20' Landscaping Services - $37,404.00 Aug.20' Contracted Police Sery $10,850.50 Engi.Fees - 2020 West Arm Road $258.96 StarTribune Newspaper Renewal $230.50 2020 2nd Half Membership Asses $223.97 Aug.20' Phone & Long Distance $234.98 Electric Usage for West Street $69,706.69 CITY OF SPRING PARK *Check Detail Register© 10100 Wells Fargo Bank NA Paid Chk# 031974 8/27/2020 AMY & NATHAN DOLENTZ R 601-37100 Water Sales Total AMY & NATHAN DOLENTZ Paid Chk# 031975 8/31/2020 BIFFS, INC. E 101-45200-384 Refuse/Garbage Disposal August 2020 Check Amt Invoice Comment 09/03/20 2:23 PM Page 1 $190.00 Final Billing Credit Refund 000003782901 ;)lyu.uu $164.00 W775379 Portable Restroom Service at Thor Thompson Park - 7/15/20 - 8/11/20 Total BIFFS, INC. $164.00 Paid Chk# 031976 8/31/2020 DIVERSIFIED INFRASTRUCTURE SER E 101-43100-402 Repairs/Maint Streets/Strm Sew $530.00 37005855 rotal DIVERSIFIED INFRASTRUCTURE SER $530.00 Paid Chk# 031977 8/31/2020 EHLERS & ASSOCIATES, INC. E 205-46500-439 Other -TIF $132.50 84305 E 205-46500-439 Other - TIF $1,312.50 84320 Total EHLERS & ASSOCIATES, INC. $1,445.00 Paid Chk# 031978 8/31/2020 FIVE TECHNOLOGY, INC. E 101-41500-330 IT Technology Support $79.00 P238-45 E 601-49400-330 IT Technology Support $79.00 P238-45 E 602-49450-330 IT Technology Support $79.00 P238-45 Total FIVE TECHNOLOGY, INC. $237.00 Paid Chk# 031979 8/31/2020 HODGES, MARK E 101-41100-109 Recording Service $60.00 20200817 Total HODGES, MARK $60.00 Paid Chk# 031980 8/31/2020 KENNEDY & GRAVEN, CHARTERED E 101-41600-304 Legal Fees $2,352.25 156428A E 101-41600-304 Legal Fees E 101-41600-304 Legal Fees $613.00 156428E $657.00 156428C Total KENNEDY & GRAVEN, CHARTERED $3,622.25 Paid Chk# 031981 8/31/2020 LOFFLER COMPANIES, INC. E 602-49450-413 Office Equipment/Rental $190.15 3500732 E 601-49400-413 Office Equipment/Rental $190.15 3500732 E 101-41500-413 Office Equipment/Rental $190.16 3500732 Total LOFFLER COMPANIES, INC. $570.46 Paid Chk# 031982 8/31/2020 NORLINGS LAKE MTKA LANDSCP INC E 101-41900-105 Mowing Contract $2,925.00 37278 E 101-45200-105 Mowing Contract $2,925.00 37278 Sewer Televised Services on West Arm Road Prepare Presbyterian Homes & Services 1st Half 2020 Developer Payment Schedule - .50 hrs. TIF Reporting for 2019 Reports Pesbyterian Homes Services - 5.25 hrs. Onsite Support to replace & troubeshoot UPC Battery Onsite Support to replace & troubeshoot UPC Battery Onsite Support to replace & troubeshoot UPC Battery Work Session Recordings - August 17, 2020 Jul.20' Legal Services for General Municipal Matters - (14.0 hrs.) Jul.20' Legal Services for Stan Wise Property Violations at 2433 Interlachen Road - 3.4 hrs. Jul.20' Legal Services for Mason Property Violations at 2254 Lilac Road - 4.20 hrs. Aug.20' Copier Usage Agreement for 7/22/20-8/21/20 Aug.20' Copier Usage Agreement for 7/22/20-8/21/20 Aug.20' Copier Usage Agreement for 7/22/20-8/21/20 Aug.20' - Oct.20' Lawn Mowing Services - Job#M496 Aug.20' - Oct.20' Lawn Mowing Services - Job#M496 CITY OF SPRING PARK 09/03/20 2:23 PM Page 2 *Check Detail Register© August 2020 Check Amt Invoice Comment otal NORLINGS LAKE MTKA LANDSCP INC $5,850.00 Paid Chk# 031983 8/31/2020 NORLINGS LAKE MTKA LANDSCP INC E 101-45200-310 Contracted Services $2,115.00 37287 Landscape Services for Baseball Field at Thor Thompson Park - Job#M400 otal NORLINGS LAKE MTKA LANDSCP INC $2,115.00 Paid Chk# 031984 8/31/2020 NORLINGS LAKE MTKA LANDSCP INC E 101-43150-402 Repairs/Maint Streets/Strm Sew $1,615.00 37288 Seton Bridge Drainage Project - Job#M463 otal NORLINGS LAKE MTKA LANDSCP INC $1,615.00 Paid Chk# 031985 8/31/2020 NORLINGS LAKE MTKA LANDSCP INC E 101-41940-432 Landscaping/Gardens/Maint $4,105.07 37289 Jul.20' Landscaping Services - Job#M413 otal NORLINGS LAKE MTKA LANDSCP INC $4,105.07 Paid Chk# 031986 8/31/2020 ORONO CITY OF E 101-42000-310 Contracted Services $37,404.00 20141638 Aug.20' Contracted Police Services Total ORONO CITY OF $37,404.00 Paid Chk# 031987 8/31/2020 SAMBATEK, INC. E 201-43200-526 West Arm Road West 2020 (SUI Total SAMBATEK, INC Paid Chk# 031988 8/31/2020 STAR TRIBUNE E 101-41500-433 Membership/Dues/Edu E 601-49400-433 Membership/Dues/Edu E 602-49450-433 Membership/Dues/Edu Total STAR TRIBUNE $10,850.50 17995 a iv,aov.av Engi.Fees - 2020 West Arm Road West SUIP - 7/19/20 thru 8/15/20 - (83.75 hrs.) $86.32 081620 StarTribune Newspaper Renewal Subscription for 26 weeks - 9/6/20-3/7/20 $86.32 081620 StarTribune Newspaper Renewal Subscription for 26 weeks - 9/6/20-3/7/20 $86.32 081620 StarTribune Newspaper Renewal Subscription for 26 weeks - 9/6/20-3/7/20 $258.96 Paid Chk# 031989 8/31/2020 SUBURBAN RATE AUTHORITY E 101-46000-310 Contracted Services $230.50 081220 2020 2nd Half Membership Assessment Fee Total SUBURBAN RATE AUTHORITY $230.50 Paid Chk# 031990 8/31/2020 VELOCITY TELEPHONE E 101-42000-321 Telephone and Mtce Agreement $74.65 13589434-n Aug.20' Phone & Long Distance Service - 8/21/20-9/21/20 E 601-49400-321 Telephone and Mtce Agreement $74.65 13589434-n Aug.20' Phone & Long Distance Service - 8/21/20-9/21/20 E 602-49450-321 Telephone and Mtce Agreement $74.67 13589434-n Aug.20' Phone & Long Distance Service - 8/21/20-9/21/20 Total VELOCITY TELEPHONE $223.97 Paid Chk# 031991 8/31/2020 XCEL ENERGY E 101-43100-381 Utilities/Electric/Gas E 101-43100-381 Utilities/Electric/Gas E 101-43100-381 Utilities/Electric/Gas E 101-43100-381 Utilities/Electric/Gas E 101-43100-381 Utilities/Electric/Gas E 101-43100-381 Utilities/Electric/Gas $44.68 0855872395 Electric Usage for West Street Lights - 12/26/20-1/28/20 $64.95 0855872398 Electric Usage for West Street Lights - 1/28/20-2/26/20 $53.36 0855872404 Electric Usage for West Street Lights - 2/26/20-3/26/20 $50.19 0855872404E Electric Usage for West Street Lights - 3/26/20-4/26/20 $36.46 0855872407 $32.50 0855872410 Electric Usage for West Street Lights - 5/26/20-6/24/20 CITY OF SPRING PARK 09/03/20 2:23 PM Page 3 *Check Detail Register© August 2020 Check Amt Invoice Comment E 101-43100-381 Utilities/Electric/Gas $34.86 0855872414 Electric Usage for West Street Lights - 6/24/20-7/26/20 E 101-43100-381 Utilities/Electric/Gas ($82.02) 824566381 Electric Usage for West Street Lights - 1/28/20-1/30/20 Total XCEL ENERGY $234.98 10100 Wells Fargo Bank NA $69,706.69 Fund Summary 10100 Wells Farcto Bank NA 101 GENERAL FUND $56,360.93 201 PUBLIC IMPROV REVOLVING FUND $10,850.50 205 TIF PRESBYTERIAN HOMES $1,445.00 601 WATER FUND $620.12 602 SEWER FUND $430.14 $69,706.69 RECEIVED AUG 2,1 2020 MOUND FIRE DEPARTMENT ACTIVITY REPORT MONTH: July Emergency Response and Firefighter Hours Detail 2020 2019 Month Firefighter YTD YTD Month Firefighter YTD YTD City Call Type Calls Hours Calls Hours Calls Hours Calls Hours MOUND Fire Rescue Duty Officer 7 15 3 142 253 3 55 99 12 1503 1913 13 18 19 8 346 293 10 60 121 15 1189 1895 18 MINNETRISTA Fire Rescue Duty Officer 2 8 2 45 144 2 26 37 5 577 698 5 6 3 0 124 45 0 18 29 3 301 569 3 SHOREWOOD Fire Rescue Duty Officer 0 2 0 0 39 0 2 4 0 28 68 0 0 0 0 0 0 0 0 0 0 0 0 0 SPRING PARK Fire Rescue Duty Offier 1 9 1 28 159 1 22 45 2 470 825 2 3 9 0 45 128 0 15 56 4 262 872 4 MUTUAL AID Fire Rescue 3 0 79 0 14 3 431 58 1 0 30 0 21 0 763 0 Weather, Special STAND BY Event, Etc. 0 0 0 0 0 0 0 0 Total Activity All Cities Fire 13 294 119 3009 28 545 114 2,515 Rescue 34 595 188 3562 31 466 206 3336 Duty Officer 6 6 19 20 8 10 22 25 Stand By 0 0 0 0 0 0 0 0 TOTAL 53 895 326 6591 67 1021 342 5876 Monthly Activity by Call Category 2020 2019 COMMERCIAL 1 6 RESIDENTIAL 45 51 OTHER (OUTSIDE/ROADWAY/LAKE/OPEN AREA/MISC) 7 10 SERVICE CALLS (Smoke/CO Detectors) 3 7 LEGITIMATE FIRE ALARMS 0 3 FALSE FIRE ALARMS 1 4 MUTUAL AID AND TRAINING/DRILL SUMMARY 2020 2019 Category Month YTD Month YTD MUTUAL AID CALLS RECEIVED 0 3 0 1 MUTUAL AID CALLS GIVEN 3 17 1 21 TRAINING/DRILL HOURS 2 .4 230 32 .25 272 5 Mound Fire Department Incident Reports - Spring Park July, 2020 FIRE FIRE/ FF NO. DATE CITY ADDRESS RESCUE DESCRIPTION ACTION TAKEN HOURS 284 7/6/2020 Spring Park 2400 Interlachen Road, #403 Fire Cooking Fire Ventilated 28 Total Fire Calls 1 Total Fire Hours 28 276 7/1/2020 Spring Park 4601 Shoreline Dr, #104 Rescue EMS Assist 15 278 7/3/2020 Spring Park 4559 Shoreline Drive Rescue EMS Cancelled Enroute 18 290 7/9/2020 Spring Park 4515 Shoreline Drive Rescue EMS Transported 17 293 7/11/2020 Spring Park 4515 Shoreline Dr Rescue EMS Cancelled upon arrival 18 295 7/11/2020 Spring Park 4523 Shoreline Dr, #212 Rescue EMS Unknown Transport 11 300 7/12/2020 Spring Park 4658 Shoreline Drive Rescue PI Accident Transported 20 312 7/20/2020 Spring Park 4601 Shoreline Drive, #104 Rescue EMS Assist 30 319 7/27/2020 Spring Park 2400 Interlachen Road, #211 Rescue EMS Transported 15 322 7/29/2020 Spring Park 4501 Shoreline Drive, #16 Rescue EMS Assist 15 Total Rescue Calls 9 Total Rescue Hours 159 316 1 7/23/2020 1 Spring Park 4349 Channel Road I Fire Check Burn Legal Rec Fire 1 Total Duty Officer Calls 1 Total Dutv Officer Hours 1 TOTAL FIRE, RESCUE & DUTY OFFICER CALLS 11 TOTAL FIRE, RESCUE & DUTY OFFICER HOURS 188 Mound Fire Department City of Spring Park January -July, 2020 Fire Alarm / False Alarm Report Fire No Date Address Alarm TV e Activity or Action Taken False Alarm Pre - ventable Fire Smoke CO 6 13 18 26 29 39 67 68 84 133 1/13/2020 1/18/2020 1 /22/2020 1/26/2020 1/28/2019 2/4/2020 2/22/2020 2/23/2020 3/3/2020 4/3/2020 4599 Shoreline Drive, #205 4601 Shoreline Drive 4250 West Arm Road 4599 Shoreline Drive 4250 West Arm Road 4250 West Arm Road 3746 Sunset Dr 3746 Sunset Dr 4559 Shoreline Drive 4601 Shoreline Drive, #106 x x x x x x x x x x Burnt Food Set off by cooking Set off by contractor Child Pulled Pull Station Set off by contractor Cancelled enroute Water Issue Set off by construction Burnt Food, ventilated Ventilated N N Y Y Y Y N Y N N Y Y Y Y Y Y N Y Y Y 169 205 213 4/26/2020 5/27/2020 5/28/2020 4559 Shoreline Drive 3818 Sunset Drive 4599 Shoreline Dr, #204 x x x Set off by haze - unknown origin Set off by Area Power outage Burnt Food N N N N N Y 2020 YTD TOTALS FIRE ALARM -DETECTOR 13 False Alarms 5 SMOKE 0 Legitimate Alarms 8 CO DETECTOR 0 Preventable 10 TOTAL-ALLALARMS 13 J:\admin\REPORTS - Fire Incident & Performance\2020 Performance Reports\2020 Fire Alarm - False Alarm Reports by City SPRING PARK On Lake 91+nnewnka CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 8, 2020 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:01 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Jeff Hoffman; Pamela Horton; and Present: Gary Hughes Staff Present: Dan Tolsma, City Administrator; Brian Hare, City Engineer; and Theresa Schyma, City Clerk 2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council Member Hughes requested that the agenda be amended to eliminate Item #13a since the September 9 LMCD work session and meeting have been cancelled. M/Hughes, S/Hoffman to adopt the meeting agenda as amended. Motion carried 5-0. 4. ADOPT CONSENT AGENDA a. Special City Council Work Session Meeting Minutes from August 17, 2020 b. City Council Work Session Meeting Minutes from August 17, 2020 c. City Council Regular Meeting Minutes from August 17, 2020 d. Resolution 20-18: Adopting the 2021 LMCC Budget M/Horton, S/Chase to adopt the Consent Agenda. Motion carried 5-0. 5. PUBLIC FORUM Michael Mason, Del Otero Avenue, wants the Council to make a motion to get the plaques and dedication ceremonies to move forward. Rockvam asked if the plaques are ready Mason said the placement has been discussed and the text has been Rockvam said we know what we want but we're waiting to have them done. 1 Tolsma said that they are ready to be made but the plan to have dedication ceremonies this summer changed with COVID-19 since it was for family members, council, and planning commission, and the communities. The festivities had to change. The proofs are done and the language has been decided. They are ready to go. He has received a cost estimate and depending on the budget discussion for 2021, and he can go over the proposed expenditures for those. He said we just need to allocate the money, get them made, and wait for a better time to have a dedication event. Rockvam wonders if it is realistic to get it done this fall? Tolsma said the signs could be made tomorrow and it really comes down to having the money allocated for them. He said it is the amount that staff could make the decision but they are right at the threshold per the procurement policy Tolsma said the final authority for the purchase will come to the council. 6. PRESENTATIONS & GUEST SPEAKERS — None. 7. PUBLIC HEARINGS — None. 8. PETITIONS, REQUESTS, & APPLICATIONS — None. 9. ORDINANCES & RESOLUTIONS a. Resolution 20-19: Ordering West Arm Road West Utility Improvements City Engineer Hare presented a summary of the project and the results of the bid opening on Friday, September 4. He stated that bids came in higher than expected for several items including pipebursting, service connections, hydrants, and sanitary sewer lining. However, he said the bids ended up being fairly similar and consistent with each other for the project. The need for the improvement is still there and the risk for not completing the project is still there. Rockvam discussed the history of the cost estimates of the project and he is concerned with the discrepancies in the estimates from the start of the discussions of this project. Hare responded that part of the discrepancy is also due to the project being later in the year. He added that the de -watering costs played a big role in this bid because it is on the lakeshore and that is adding to the cost of the project that will not need to be factored into other projects in the City. Rockvam said it is a Council decision but he is disappointed with how this project is turning out. He asked what the timetable is to start the project. He also asked end date. Hare said the start date is in the next week or two and the potential end date is in October. Rockvam said his choice would be the highest bidder which is Widmer because the City has a history with the contractor and have been happy with his work but he realizes we cannot do that. He stated that sometimes the choice can be made in the "extras" and he is wondering how the "extras" were factored into each bid. 2 Hare said that the specifications were very clear and specific so he is unsure why Widmer bid the highest. Rockvam asked if there a penalty for not completing the project on time. Hare said yes there is a penalty clause and the contractor has incentive to finish the project on time. He further discussed the allowance for unforeseen issues that could complicate the project. Chase said it is a good time of year to do this project but the difference in the estimate to the bids is concerning. He asked Hare if he believed they could receive better bids if they re -bid next year. Hare said it is a gamble. It is a higher risk project so close to the lakeshore so I think there is added risk in the water main cost, and de -watering project. It is a higher risk project with higher costs. It is unknown and something you cannot predict what the prices will be next year. Rockvam said this is the time of year to do it. It is less intrusive to residents. He said he doesn't believe the water is a big concern on this project. He said the big concern is infiltration. Hughes asked if the residents are going to go south for the winter and will that pose a problem for what the contractors need to do. Hare said no. Every resident will be contacted by the contractor and given details about service interruptions He said everything will be communicated to them. Hughes asked if residents have already left how can they flush the toilets if they are needed. Chase said that Hughes is asking if the resident needs to run water after the project. Hare said no, everything will be televised but sometimes if they don't properly set their traps there could be a smell issue but all of that will be communicated. He said when they come back from vacation they will have directions. Rockvam said there needs to be a meeting with the residents. He said the mailer is a good idea but also personal touch with these residents. He said this is a very small community and we need to work in some PR with the residents. Hare said part of the discussion about meeting with the residents was going to take place after the decision was made tonight. He said the contractor needs to be in on those discussions. Tolsma said he wanted to look at the bigger picture because we need to move forward. He asked Hare if the sanitary sewer is the priority over the water main. Hare said he could see what the idea is to maybe breaking up the project. Tolsma said maybe we just get the sewer portion done in the winter and re -bid the other portion next year. He said maybe work with the contractors for the sanitary sewer portion of the project in the winter because it may be advantageous. He said there are advantages to doing everything at once but maybe getting the most risky project completed this year is an option. 3 Hare said the idea with doing it all at once is that then the residents are only disturbed once instead of twice. He also said you cannot do the water mains in the winter. Hare said both can be done separately but it would be in the interest of cost savings to do them together. He said trying to distinguish the riskier portion of the project is hard to assess. Tolsma discussed the disturbance to the area and how the sanitary sewer portion of the project is minimally invasive for residents. Horton asks how much would the costs decrease if we separated it out? Hare said if you rebid it with that option it may show savings but they then might recalculate their numbers knowing that the project has been cut in half. Tolsma said that if it was estimated to be below a certain threshold then they could do RFP's instead of bids. Hare thought it would be over $200k and would not qualify for RFP's. Hare did a quick recalculate of how the bids could potentially change — about $300k for sanitary and about $600k for water. Rockvam said it seems like there are no good options for this project. He said one of the reasons we haven't had any problems with those lines, in his opinion, is because those lines are laying in "muck" so they are surrounded. He thinks if we are going to do it, let's just do it and get it over with instead of dragging it out. He said the less intrusive we can be for the neighborhood, the better. Rockvam said something that bothers him is the infiltration in the area, how much infiltration costs, and also the potential for reversal of the infiltration which would cause horrible issues and a PR nightmare. He wonders if there grants the city could qualify for. Tolsma believes there are definite funds available from the Met Council for the sewer portion but that was being factored in and they were going to request some reimbursement. Hare discussed reimbursement grants and funds available that staff will be applying for. He further detailed the reconfiguration of the fire hydrants per the Fire Department's recommendation. Hoffman asked Hare if in his professional opinion he sees any reason to not move forward at this time. Hare said he spoke with the contractor to discuss the increased costs. He wasn't happy with where the bids came in but there are risks with waiting to rebid. He said as for the need in the improvements, that is real. Hare said the contractor's reasons for increases were legitimate. The need for improvement is definitely still there even if the cost is not exactly what was hoped for. Hofman said that he is in the construction business and they have seen an increase in costs and see it continuing over the winter months. His thinks that if we wait and re -bid in the Spring they will actually see higher costs. 0 Rockvam said he doesn't think there is an option to wait because the potential risk is there and they definitely will have to get it done soon. Rockvam asked the next step for speaking with residents. Tolsma said tomorrow they will reach out to the contractor to discuss details and an ASAP meeting date with residents. His thoughts are to have the meeting on -site on WARW with the residents. He will make sure to reach out to all residents including those who travel south in the winter. Rockvam feels the sooner, the better. M/Hoffman, S/Hughes to approve Resolution 20-19 ordering Water and Sanitary Sewer Improvements on West Arm Road West. Mayor Rockvam requested a roll call vote. Motion carried 5-0. (all ayes) b. Resolution 20-20: A Refunding Resolution City Administrator Tolsma discussed the details of the refunding resolution. He recommends approving a refunding resolution because it gives the City some financial options with larger infrastructure improvement projects. The resolution does not lock the City into bonding but it does give the City options if it is decided that is the best course of action. He also noted the how favorable the bond market is right now. M/Hoffman, S/Horton to approve Resolution 20-20 declaring the official intent of the City of Spring Park to reimburse certain expenditures from the proceeds of bonds to be issued by the City. Motion carried 5-0. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council Mayor Rockvam asked for an update on the property line issue at 4000 Sunset Drive. City Administrator Tolsma stated he will have an update but has not heard back specifically. He said it will be on the work session agenda for September 21. Rockvam stated that once the issue is resolved, physical monuments should be installed to make it known what is the City's property and what is private property. b. City Staff — City Administrator Tolsma noted that City Hall is back to regular hours. c. Contract Staff — None. 11. NEW BUSINESS & COMMUNICATIONS — None. 5 12. CLAIMS FOR PAYMENT a. September 8, 2020 Claims M/Horton, S/Hughes to approve all claims for payment. Motion carried 5-0. 13. UPCOMING MEETINGS & TRAINING a. Septernber9 LAIGD Work Session at 6.00 PNI with Regular Meeting at 7-00 PNI b. September 9 — Planning Commission Meeting — 6:00 PM c. September 14 — Special City Council Budget Meeting — 6:00 PM d. September 21 —Council Work Session at 6:00 PM with Regular Meeting at 7:00 PM Tolsma discussed the tentative meeting on September 14 to discuss the budget. He asked the Council for their thoughts on that date. He also stated that ideas for the CARES Act money will be discussed. Council consensus is that the date will work. 14. MISCELLANEOUS (INFORMATION ONL)I a. Mound Fire Department July Report 15. ADJOURNMENT The meeting was adjourned by unanimous consent at 7:55 p.m. Date Approved: September 21, 2020 Dan Tolsma, City Administrator Theresa Schyma, City Clerk on I s ' t aa. r fWA �`• ?fir y ii September 9, 2020 Planning Commission Meeting City of Spring Park Attn: Planning Commission Members Re: Short -Term Rental —Anton Reder Please see the names listed below that are neighbors of Anton Reder and they would like to show their support either by their presence tonite and/or with their name and address below, Anton Reder maintains a exceptional property and all of his renters have been very considerate of the other surrounding neighbors. Besides having his short- term rental, Anton is always willing to help his neighbors when he is available. That is the type of neighbor who considers his neighbors first when he thinks of his short- term rental. He deserves a chance keep his small business. arri Address q �SharzaY. (�l �c�sa�� Zqqa 5110 a-e- L, Ne Drz..