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12/6/2021 - City Council - Regular - AgendasSPRING PARK On Lake Winnetonka CITY OF SPRING PARK CITY COUNCIL AGENDA DECEMBER 6, 2021 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* a. Approve Work Session Meeting Minutes from November 15, 2021 b. Approve Regular City Council Meeting Minutes from November 15, 2021 c. Recycling Contract Renewal - Republic Services 2022-2026 5. PUBLIC FORUM** 6. PRESENTATIONS & GUEST SPEAKERS 7. PUBLIC HEARINGS 8. PETITIONS, REQUESTS, & APPLICATIONS 9. ORDINANCES & RESOLUTIONS a. Resolution 21-10: 2022 Final Levy Approval b. Resolution 21-11: 2022 Budget Approval 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff i. Finance Clerk Employment Offer c. Contract Staff i. Black Lake Road Engineering Estimate 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYMENT a. December 6, 2021 Claims b. West Arm Road West Final Pay Request 13. UPCOMING MEETINGS & TRAINING a. December 8 - Police Commission - 8:OOAM b. December 8 - Planning Commission Meeting - 6:OOPM c. December 13 (Tentative) - City Hall Tree Lighting - 6:OOPM d. December 20 - Work Session Meeting - 6:OOPM e. December 20 - City Council Regular Meeting - 7:OOPM 14. MISCELLANEOUS (INFORMATION ONLY) a. Mound Westonka Rotary Holiday Luncheon - 12/14/21 15. ADJOURNMENT * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. 'la SPRING PARK On Lake 911nktonk CITY OF SPRING PARK WORK SESSION MINUTES NOVEMBER 15, 2021 - 5:00 PM SPRING PARK CITY HALL CALL TO ORDER Present: Jerome P. Rockvam, Mark Chase, Jeff Hoffman, Pamela Horton, and Gary Hughes Mayor Rockvam chaired the meeting. Others present: City Administrator Tolsma, City Attorney Tietjen, City Engineer Nielson, Mike Mason 5:00 - Black Lake Road Update City Engineer Nielson stated the public meeting with the Black Lake Road residents went well and no one raised any specific concerns. Rockvam concurred and stated the meeting was very productive. The big questions were how it will affect their property, how will it impact parking, and where will the road lay within the existing right- of-way. Nielson recommended that since we don't have answers to those questions at this point that we move forward with the survey. Discussion was had surrounding the survey process, marking the existing road conditions, obtaining prescriptive easements, and communication to the residents. Further discussion was had on the detailed cost of the survey which will be around $7,500.00 and should be completed within the next couple of weeks. The Council consensus was unanimous to approve the cost of the survey. 5:25 - Protect Financing Discussion a. Street Reconstruction Assessment Policy: Rockvam stated the Council needs to determine if they want to continue with the current street reconstruction assessment policy or move towards a revised policy for Black Lake Road and future road projects. Discussion was had. The Council consensus was unanimous to revise the current policy and not assess for the Black Lake Road project. Per City Attorney recommendation, the policy will be reviewed & modified to incorporate the consensus of the council from tonight's meeting. The Council will vote on it at the next regular meeting. b. Overhead to Underground Electric Policy: Tolsma brought forward the discussion surrounding burying the lines on Black Lake Road. Discussion was had. It was determined that the main lines would be covered by the city and the resident would be responsible for burying the lines from their home to the transformer. Hoffman stated, and Chase agreed, the cost for streetlights should be covered by the city as part of the beautification. Neilson will obtain the estimated cost for residents to bury their lines and bring back to the Council. 6:00 - Adjourn There being no further discussion, Hoffman motioned, being seconded by Chase, to adjourn the meeting. LlO .............. SPRING PARK On Lake Wmkr.o,ka 1. CALL TO ORDER CITY OF SPRING PARK CITY COUNCIL MINUTES NOVEMBER 15, 2021 — 6:00 PM SPRING PARK CITY HALL The meeting was called to order at 6:00p.m. The following Council Members were present: Jerome P. Rockvam, Jeff Hoffman, Mark Chase, Pamela Horton, and Gary Hughes. No council members were absent. Mayor Rockvam chaired the meeting. Others present: City Administrator Tolsma, City Attorney Tietjen, Mike Mason, Rick Gorra 2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council Member Hughes motioned, being seconded by Council Member Horton to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 4. ADOPT CONSENT AGENDA Council Member Horton motioned, being seconded by Council Member Hoffman to: a. Approve Regular City Council Meeting Minutes from October 18, 2021 b. Approve Work Session Meeting Minutes from October 18, 2021 c. Approve Summary Publication for Ordinance 21-01 - Schedule of Fees and Charges On vote being taken, the motion was unanimously approved. 5. PUBLIC FORUM - none 6. PRESENTATIONS & GUEST SPEAKERS - none 7. PUBLIC HEARINGS - none 8. PETITIONS. REQUESTS. & APPLICATIONS - none 9. ORDINANCES & RESOLUTIONS - none Council Proceedings November 15, 2021 Page 2 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council - Council Member Hughes provided brochures from the LMCD regarding preserving Lake Minnetonka. City Administrator Tolsma stated they will be available to residents at City Hall. Mayor Rockvam asked for an update on the Yacht Club. Discussion was had. City Administrator Tolsma stated a draft letter has been prepared for City Council review & approval. Mayor Rockvam asked about the status of the properties that require clean up as they are out of compli- ance with city ordinances. City Administrator Tolsma stated one property will be cleaned up by the end of the month and the other one has been brought into compliance. Council Member Hughes inquired about properties along the sidewalk that don't maintain their weeds. City Administrator Tolsma stated proactive enforcement will begin in 2022. b. City Staff - none C. Contract Staff - none 11. NEW BUSINESS & COMMUNICATIONS - none 12. CLAIMS FOR PAYMENT a. November 1 & 15, 2021 - Claims Council Member Horton motioned, being seconded by Council Member Chase to approve the claims for payments. On vote being taken, the motion was unanimously approved. 13. UPCOMING MEETINGS & TRAINING a. November 15 - Sunset Drive Virtual Open House Meeting - 7:00 PM b. November 24 - LMCD Work Session Followed by Regular Meeting - 6:00 PM c. December 1 - Fire Commission Meeting - 11:00 AM d. December 6 - City Council Regular Meeting & Truth in Taxation - 7:00 PM 14. MISCELLANEOUS (INFORMATION ONLY) 15. ADJOURNMENT There being no further discussion, Mayor Rockvam motioned, being seconded by Council Member Hoffman to adjourn the meeting at 6.08p.m. On vote being taken, the motion was unanimously approved. Council Proceedings November 15, 2021 Page 3 Jamie Hoffman, City Clerk Dan Tolsma, City Administrator y(, SPRING PARK On Lake 911innetonka STAFF MEMO 2022 — 2026 AGREEMENT FOR RESIDENTIAL RECYCLING COLLECTION SERVICES 1. BACKGROUND: The City of Spring Park is part of the Lake Minnetonka Recycling Group (LMRG) along with Mound, Minnetonka Beach, and Excelsior. Since 2007, the LMRG has contracted with Republic Services to provide single -sort curbside recycling services on a bi- weekly basis. 2. DISCUSSION: The City's current recycling contract with Republic Services expires on December 31, 2021. Spring Park's current monthly recycling rate per household is $3.69. In comparison with other communities, each city & contract is different and based on multiple factors such as community size, density, drive time, and other services offered. However, Republic just recently won the Deephaven contract at a monthly rate of $6.31, they serve the city of Woodland at a monthly rate of $6.50 and extended their contract with Minnetonka Beach at a monthly rate of $5.50. 3. FINANCIAL CONSIDERATIONS: Republic Services is proposing a new rate of $4.70 per month with no variable processing charge or other adjustments beyond a flat 4% annual escalator. The city does apply for and receive grant money for residential recycling services through Hennepin County to help offset some of the associated costs. The upcoming Residential Recycling Grant application process will be initiated by Hennepin County in January 2022. 4. TIMING: The current recycling agreement expires on December 31, 2021. s. RECOMMENDATION: To approve the agreement for residential recycling collection services with Republic Services January 1, 2022 through December 31, 2026. R� REPUBLIC SERVICES December 1, 2021 Dan Tolsma City Administrator City of Spring Park 4349 Warren Ave Spring Park, MN 55384 Dear Mr.Tolsma, Republic Services is pleased to submit renewal pricing to the City of Spring Park. We have enjoyed our partnership over the years and look forward to renewing the recycling contract for an additional five years. As we have discussed we are offering curbside recycling services in 2022 at a rate of $4.70 per month with no variable processing charge or other adjustments beyond a flat 4% annual escalator, which is lower and more predictable than the current consumer price indexes that are commonly used. We hope the city and the residents will enjoy the predictability of this pricing structure. The services and pricing proposed here will leave the city with a comprehensive recycling program at an outstanding value. We look forward to working with your team to finalize the necessary contract language. We are confident you will continue to find Republic Services the Ideal Fit for Your Recycling Needs. 4-A� Matt Herman Manager Municipal Sales 9a CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-10 A RESOLUTION ADOPTING 2022 FINAL TAX LEVY BE IT RESOLVED by the Council of the City of Spring Park, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2022, upon taxable property in the City of Spring Park, for the following purposes: General Revenue Levy: $1,056,937.00 Debt Service Levy: $116,273.00 Total General Fund Levy: $1,173,210.00 The City Administrator is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Spring Park, Minnesota on December 06, 2021. Approved: Jerome P. Rockvam Mayor Attest: Jamie Hoffman City Clerk 96 CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-11 A RESOLUTION ADOPTING THE 2022 GENERAL FUND BUDGET BE IT RESOLVED, by the Spring Park City Council, County of Hennepin, Minnesota, that the fma12022 General Fund Budget be accepted as follows: (Per attached fmal 2022 Budget) Total General Fund Budget is $1,498,960 Adopted by the City Council of the City of Spring Park, Minnesota on December 6, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam Mayor Attest: Jamie Hoffman City Clerk CITY OF SPRING PARK 2022 BUDGET GENERALFUND LINE ITEM REV./EXP. 2022 BUDGET LINE ITEM REV./EXP. 2022 BUDGET GENERAL ADMINISTRATION TAXES/ASSESSMENTS Council Expenditure $23,000.00 Property Taxes (General) Revenue $1,056,937.00 Elections Expenditure $8,500.00 Property Taxes (Debt Service) Revenue $116,273.00 Staff Wages Expenditure $75,000.00 Special Assesments Revenue $0.00 Staff PERA/FICA Expenditure $12,500.00 Payment In Lieu of Taxes Revenue $34,000.00 Staff Insurance/Benefits Expenditure $17,000.00 TIF 1-3 Revenue $160,000.00 Audit Prep +Audit Expenditure $9,000.00 INTERGOVERNMENTAL Technology Support Expenditure $5,000.00 Grants +Aid Revenue $5,000.00 Office Equipment/Supplies/Postage Expenditure $3,500.00 Court Fines Revenue $9,000.00 Memberships/Trainings Expenditure $5,000.00 SERVICE FEES Mailings/Codification/Publication Fees Expenditure $7,500.00 Building Permits Revenue $50,000.00 League of MN Cities Insurance Trust Expenditure $7,350.00 Variance/CUP/Zoning Requests Revenue $4,000.00 Westonka Historical Society Expenditure $3,000.00 PERMITS/LICENSES Miscellaneous Expenditure $2,500.00 Alcohol/Cigarette Revenue $15,000.00 Suburban Rate Authority Expenditure $461.00 Amusement/Dance Permits Revenue $4,000.00 CONTRACTED SERVICES Food Truck Permits Revenue $2,000.00 Assessing Services (Hennepin County) Expenditure $24,000.00 Sign Permits Revenue $500.00 Legal Services (Kennedy + Graven) Expenditure $20,000.00 Dock Licenses Revenue $1,000.00 Prosecuting Attorney (Greg Keller) Expenditure $12,000.00 Garbage Hauler Revenue $1,250.00 Planning Services (NAC Planning) Expenditure $37,500.00 MISCELLANEOUS Engineering Services (Sambatek) Expenditure $12,500.00 Interest Earnings Revenue $5,000.00 Building Code Compliance (MNSPECT) Expenditure $40,000.00 LMCIT Dividend Revenue $2,500.00 PUBLIC SAFETY Other Revenue Revenue $2,500.00 Lake Minnetonka Conservation District Expenditure $4,926.00 Transfer Revenue $30,000.00 Police Contract Expenditure $473,870.00 GENERAL FUND TOTAL REVENUE $1,498,960.00 Bookings/Workhouse Fees Expenditure $1,500.00 Fire Contract Expenditure $171,980.00 WASTE REMOVAL Drop -Off Site Expenditure $1,500.00 Fall/Spring Clean -Up Events Expenditure $20,000.00 CAPITAL PROJECTS 2021-2026 YEAR(S) FUNDING COST ESTIMATE Recycling Services Expenditure $15,000.00 Locate, Raise, GPS Water Curb Boxes 2022-2026 Bonding $50,000.00 PUBLIC WORKS City Hall Exterior Maintenance 2022 Capital Reserves $15,000.00 Orono Contract Expenditure $47,750.00 Black Lake Road Reconstruction + Utilities 2022 or 2023 Bonding $2,125,000.00 Street + Sidewalk Maintenance Expenditure $10,000.00 City -Wide Road Chip Sealing 2022 Capital Reserves $25,000.00 Street Lighting Expenditure $15,000.00 Shoreline Drive Utilities Replacement 2022 or 2023 Bonding $1,500,000.00 Snow Removal Expenditure $60,000.00 Sunset Drive Lake Access Improvements 2022 Bonding $35,000.00 Boulevard Tree Maintenance Expenditure $4,000.00 Water Plant + Lift Station Alarm Upgrades 2021-2022 Water Fund $22,500.00 City Beautification Expenditure $33,350.00 Water Meter + Radio Unit Replacement 2022-2026 Bonding $250,000.00 Storm Water Management Expenditure $7,500.00 CAPITAL PROJECTS TOTAL EXPENDITURES $4,022,500.00 City Hall Building & Grounds Expenditure $5,000.00 RECREATION + PARKS Park Maintenance Expenditure $22,500.00 Park Equipment Expenditure $2,500.00 Gillespie Center Expenditure $11,000.00 TIF/DEBT SERVICE TIF 1-3 Expenditure $150,000.00 2010 Bond Expenditure $11,542.00 2015 Bond Expenditure $104,731.00 GENERAL FUND TOTAL EXPENDITURES $1,498,960.00 CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 21-11 AVRESOLUTION ADOPTING THE 2022 GENERAL FUND BUDGET BE IT RESOLVED, by the Spring Park City Council, County of Hennepin, Minn ta, that the final 2022 General Fund Budget be accepted as follows: (Per attached final 2022 .Budget) Total General Fund Budget is $1,173,210 Adopted by the City Council of the City of Spring Park, Minnesota on December 6, 2021. CITY OF SPRING PARK Approved: Jerome P. Rockvam Mayon Attest: Jamie Hoffman City Clerk i IN lU6 City of Spring Park Patria Xiong Employment Offer Wage: Initial starting wage of $25.00 per hour during initial six months of employment. If a satisfactory perfor- mance review is completed after six months of employment, the wage will be increased to be $27.00 per hour. Additionally, the accumulated difference between the initial rate and the newly adopted rate for the first six months shall be retroactively paid to the employee at this time. Flex Time: The employee will be credited with 25 hours of flex time upon starting employment. The employee will be able to use this flex time for any purpose, and in any manner they choose, so long as it is consistent with the City's employee manual. The employee will also begin accruing flex time at the rate of 7.33 hours per pay period as established in the City's employee manual. If the employee regularly works less than 40 hours per week the rate of accumulation shall be prorated. Health Insurance: The City will pay the full monthly premium amount for single coverage or 75% of family coverage for en- rollment in the HealthPartners $2,400 HSA Gold Plan upon starting employment. Additionally, the City will contribute 100% of the single deductible amount, or 75% of the family deductible amount, into an HSA account in the name of the employee. Long-term Disability Insurance: The City will pay the annual premium amount to enroll the employee in a long-term disability insurance plan. Life Insurance: The City will pay the annual premium amount to enroll the employee in a $10,000 life insurance plan. Start Date: January 1, 2022 or as soon as practicable. Accepted: Date: / /. � ' Sambatek Engineering I Surveying I Planning I Environmental December 6, 2021 Mr. Dan Tolsma City Administrator City of Spring Park 4349 Warren Avenue Spring Park, MN 55384 SUBJECT: Black Lake Road SLIP - Final Design and Construction Services Sambatek Project No. 21963 Dear Mr. Tolsma, Thank you for the opportunity to submit this proposal regarding the Black Lake Road Street and Utility Improvement Project. We understand that the city intends to complete the proposed improvement for Black Lake Road. The attached proposal assumes that assessments will not be utilized for this project. If they council determines that assessments will be levied in accordance with the State Statute Chapter 429, Sambatek will provide you with a revised proposal that will include the necessary steps to comply with the 429 statute. The final design will include replacing the sanitary sewer and watermain in the Black Lake Road corridor and a trenchless repair for the sanitary sewer along the north shore of the lake from Black Lake Road to Lafayette Lane. The services for the sewer and water along Black Lake Road will be replaced to the right of way or easement lines. The roadway will be widened to 20-feet and include concrete curb & gutter and storm sewer to convey the 5-year design storm. Any additional services as noted at the bottom of the attached fee schedule will be provided in writing at your request. The proposed project schedule is as follows: Approve Feasibility Report December 20, 2021 Public Informational Meeting January 3, 2022 Order Improvements and Preparation of Plans and Specs January 3, 2022 Approve Plans and Specs and Order Advertisement for Bids March 2022 Construction May 2022 Sambatek is submitting this proposal to complete the Feasibility Report for the proposed project. Sambatek proposes to complete the scope of services for an estimated fee of: 60% Plans $ 94,800 100% Plans and Specifications $ 41,000 Construction Admin & Inspection $117,600 Total $ 253,400 City of Spring Park December 6, 2021 Page 2 I look forward to working with the City of Spring Park on this project and would appreciate the opportunity to discuss any questions you may have regarding this proposal. Please feel free to contact me at 763.307.4812 or MNielson(o)sambatek.com if you would like to discuss. Respectfully submitted, Mike Nielson, PE Municipal Group Practice Leader/City Engineer Accepted this day of 12021 By: Title: City of Spring Park Cost Proposal for Black Lake Road Sambatek. Project No. 21963 acsambatek Date: 11/29/2021 Prepared by: Mike Nielson Mike Nielson Paul Herubin Jousue G. Dave Danzl Alex Frye Brian Hauth Dustin Le Duc Julie Sabacky Title CSM Sr. PM Project Engineer CADD Technicial III Staff Engineer Evironmental Engineer Construction Services Admin Total Description Hours Hours Hours Hours Hours Hours Hours Hours Hours Task Phase 2: Black Lake Road 60% Plans 1.01 Project Management 10 10 1.02 Meetings (City Staff (2) 7 6 1 13 1.03 Meetings Public Homeowners (2) 1 Informational Meeting and 1 Public Hearing 12 12 16 40 1.04 Topography data collection - Previously Apporoved ($3,500) 1.05 Roadway Design 60 80 80 40 260 1.06 Sanitary Sewer Design 2 8 16 20 24 70 1.07 Watermain Design 2 6 16 20 44 1.08 Storm Sewer Design 2 24 32 24 82 1.09 Erosion Control Plan 20 20 10 12 62 1.10 SWPP 8 8 16 1.11 Standard Details 10 10 10 30 1.12 Estimated Quantities 4 3 16 24 47 1.13 Special Provisions 12 12 1.14 QA/QC 12 3 2 17 1.15 Permiting/MDH Coordination 1 1 TOTAL Task 111 20 185 194 160 20 2 12 704 Phase 2: Black Lake Road 100% Plans 2.01 Project Management q 4 2.02 Meetings (City Staff (2) 4 4 8 2.03 Roundabout Profile 4 8 12 2.04 Roadway Profile Adjustment Per City Request 1 20 32 16 69 2.05 Watermain Design 1 4 5 2.06 Storm Sewer Design 1 20 15 36 2.07 Erosion Control Plan 8 4 12 2.08 SWPP 4 4 4 12 2.09 Standard Details 1 4 5 2.1 Estimated Quantities 2 8 8 18 2.11 Bidding Documents /Special Provisions 8 16 16 40 2.12 QA/QC 8 4 16 16 44 2.13 Permiting/MDH Coordination 2 8 16 26 2.14 Bidding Services 4 8 4 16 TOTAL Task 2 34 6 1 84 1 68 51 24 20 20 307 TOTAL DESIGN 145 26 1 269 262 211 44 22 1 32 1011 HOURLY RATE $172.00 $181.00 1 $128.00 $128.00 $117.00 $181.00 $127.00 $85., $135,779.00 $24,940.00 $4,706.00 1 $34,432.00 $33,536.00 $24,687.00 $7,964.00 $2,794.00 1 $2,720.00 Phase 3 Black Lake Road Construction Services Mike Nielson Jason Lempola Jousue G. Dave Danzl Alex Frye 2 man Survey Crew Dustin LeDuc Julie Sabacky 3.01 Project Management 20 20 4 44 3.02 Council Meetings (3) 6 6 3.03 Weekly Construciton Meetings (6) 24 12 6 42 3.04 Resident Coorespondence - Bi Weekly Updates (3) 3 20 32 16 6 77 3.05 Construction Staking 1 16 3 120 140 3.06 Construction Observation Assume 6 weeks at 55 hrs/week+40 hours close out 1 370 371 3.07 Erosion Control Inspections 18 1S 3.08 Record Drawing Survey 1 8 8 17 3.09 Record Drawing Plan Set 4 16 8 4 32 3.10 Punch List 16 24 4 44 3.11 Project Close out 8 16 8 4 36 TOTAL CONSTRUCTION SERVICES 84 16 75 1 48 416 128 46 14 1 827 HOURLY RATE $172.00 $181.00 $128.00 $128.00 $117.00 $225.00 $127.00 $85.00 1 $117,592.00 $14,448.00 $2,896.00 $9,600.00 1 $6,144.00 $48,672.00 $28,800.00 1 $5,942.00 1 $1,190.00 Additional Services will be provided by the hour if needed and requested. 1. Assessments 2. Roadway and or utility easements 3. Right of Way Staking for viewing 4. Individual Property Owner meetings. 5. Roadway Design changes based on property owner meetings. Phase 2: Black Lake Road 60% Plans Subtotal = $ 94,838.00 Phase 2: Black Lake Road 100% Plans Subtotal = $ 40,941.00 Construction Services Subtotal = $117,592.00 TOTAL ESTIMATED ENGINEERING FEE= $253,371.00 City Spring of S rin Park 11/30/21 Staff/Council Payroll Check#32596- 32619and EFT Payments Check # Employee/Council Name Check Amount Check Date 5838 Famiok, Sharon L. Hoffman, Jamie K. Tolsma, Daniel J. Sub Total Chase, Mark Hoffman, Jeff — Horton, Pam Hughes, Gary Rockvam, Jerry Sub Total Electronic Misc. Disbursements $1,918.37 11/30/2021 5839 $2,058.18 11/30/2021 5840 $3,071.67 11/30/2021 $7,048.22 5841 $277.05 11/30/2021 5842 $277.05 11/30/2021 5843 $277.05 11/30/2021 5844 $277.05 11/30/2021 5845 $369.40 11/30/2021 $1,477.60 EFT#30744 PERA Employer Poll Payment for 11/15/21 $1,359.40 11/17/2021 EFT#30743 FICA Employee/Employer Payroll Withholding Taxes for 11/15/21 $2,277.87 11/16/2021 EFT#30746 Nov.21' Wells Faro Monthly Bank Charge $144.61 11/12/2021 EFT#30748 PERA Employer Payroll Payment for 11/30/21 $1,341.07 12/1/2021 EFT#30749 FICA Employee/Employer Payroll Withholding Taxes for 11/30/21 $2,487.91 12/1/2021 EFT#30750 Dec.21' Em to ee Health Insurance Premium - $2,363.15 12/1/2021 EFT#30751 Nov.21 Employee State Payroll Withholding Taxes $804.14 12/1/2021 EFT#30752 Dec.21' Sun Life Insurance Premium $1.50 12/1/2021 EFT#30753 Dec.21' Sun Life Insurance Premium for Long Term Disability $83.42 12/1/2021 Sub Total $10,863.07 Claims: Ck#32596-32619 $48,886.94 12/1/2021 TOTALS $68,275.83 CITY OF SPRING PARK *Check Summary Register© Batch: 120621 PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 12/01/21 1:28 PM Page 1 32596 BACK CHANNEL BREWING COLL 12/1/2021 $1,000.00 Refund Escrow for 2021 Special Event Applica 32597 BLACKOWIAK & SON, INC. 12/1/2021 $148.15 City Parks Garbage Pick -Up 12/01/21-01/31/22 32598 CITY OF BLOOMINGTON 12/1/2021 $21.00 Oct.21' Water Testing Fees 32599 CORE & MAIN LP 12/1/2021 $889.13 Purchased (5) Radio Readers & Supply Atttach 32600 ECM PUBLISHERS, INC. 12/1/2021 $196.26 Publish Ordinance 21-01 for Schedule of Fees 32601 FIVE TECHNOLOGY, INC. 12/1/2021 $280.00 Dec.21' Monthly IT Managed Utility Service 32602 GOOD TO BE HOME CLEANING 12/1/2021 $375.00 Oct 21' City Hall Cleaning Service 10/3/21, 10/ 32603 HAWKINS, INC. 12/1/2021 $707.39 Purchased Chemicals for WTP 32604 HENNEPIN CNTY TREASURER 12/1/2021 $179.28 2021 Postal Verification Address Card Mailings 32605 HENNEPIN COUNTY PROPERTY 12/1/2021 $128.35 2022 Fee for Mailing Truth & Taxation Notices 32606 INDELCO PLASTICS CORPORATI 12/1/2021 $1,113.40 Purchased Water (2) 1/3" FPT Solenoid Valve, 32607 INNOVATIVE OFFICE SOLUTION 12/1/2021 $63.00 Misc. Office & Grocery Supplies 32608 GREGORY E. KELLER, P.A. 12/1/2021 $1,000.00 Dec.21' Prosecution Services 32609 KENNEDY & GRAVEN, CHARTER 12/1/2021 $1,054.00 Oct.21' Legal Services for General Municipal M 32610 LOFFLER COMPANIES, INC. 12/1/2021 $224.08 Oct.21' Copier Usage Agreement for 10/22/21- 32611 METRO COUNCIL ENVIRON SER 12/1/2021 $18,073.09 Dec.21' Wastewater Treatment Monthly Fee 32612 NORLINGS LAKE MTKA LANDSC 12/1/2021 $4,166.65 Nov.21' Monthly IT Managed Utility Service - J 32613 NORTHWEST ASSOC. CONSULT 12/1/2021 $1,683.30 Oct.21' Planning Services - 4000 Sunset Dr. R 32614 CITY OF ORONO 12/1/2021 $1,034.95 Aztec Irrigation Services & Repairs & WTP Loc 32615 QUALITY CONTROL & INTEGR., 1 12/1/2021 $1,597.50 WTP Service Call on 11/17/21 to work thru rem 32616 SAMBATEK, INC. 12/1/2021 $8,656.29 Engi.Fees - Black Lake Road - Design Service 32617 UNICLEAN CLEANROOM SERVIC 12/1/2021 $120.09 Nov. 21' Cleaning Services for Rugs 32618 US BANK 12/1/2021 $720.48 Fall 2021 Newsletter Direct Mail USPS 32619 XCEL ENERGY 12/1/2021 $5,455.55 Electric Usage for Lift#6 - 9/22/21-10/23/21 Total Checks $48,886.94 CITY OF SPRING PARK *Check Detail Register© Batch: 120621 PAY Check # Check Date Vendor Name Amount Invoice 10100 Wells Fargo Bank NA 32596 12/01/21 BACK CHANNEL BREWING COLLECTIV G 101-21700 Escrow Account $1,000.00 111021 Total $1,000.00 Comment 32597 12/01/21 BLAGKOWIAK & 50N, ING. E 101-45200-384 Refuse/Garbage Disposal $76.57 010122A E 101-41900-384 Refuse/Garbage Disposal $71.58 010122B Total $148.15 32598 12/01/21 CITY OF BLOOMINGTON E 601-49400-306 Testing Fees $21.00 20035 Total $21.00 32599 12/01/21 CORE & MAIN LP E 601-49400-201 Meters & Supplies $889.13 P931518 Total $889.13 32600 12/01/21 ECM PUBLISHERS, INC. E 101-41600-351 Legal Notices Publishing $150.00 863095 E 101-41600-353 Ordinance Publication $46.26 865274 Total $196.26 32601 12/01/21 FIVE TECHNOLOGY, INC. E 101-41500-330 IT Technology Support $93.34 11221-15 E 601-49400-330 IT Technology Support $93.33 11221-15 E 602-49450-330 IT Technology Support $93.33 11221-15 Total $280.00 32602 12/01/21 GOOD TO BE HOME CLEANING SERVI E 101-41900-310 Contracted Services $375.00 1125 Total $375.00 12/01/21 2:09 PM Page 1 Refund Escrow for 2021 Special Event Applications City Parks Garbage Pick -Up 12/01/21-01/31/22 City Hall Garbage Pick -Up Oct.21' Water Testing Fees Purchased (5) Radio Readers & Supply Atttachments Publish Ad for Finance Clerk Position Publish Ordinance 21-01 for Schedule of Fees & Charges Dec.21' Monthly IT Managed Utility Service Dec.21' Monthly IT Managed Utility Service Dec.21' Monthly IT Managed Utility Service Oct 21' City Hall Cleaning Service 10/3/21, 10/17/21 & 10/31/21 32603 12/01/21 HAWKINS, INC. E 601-49400-216 Chemicals and Chem Pro $707.39 6067753 Purchased Chemicals for WTP Total $707.39 32604 12/01/21 HENNEPIN CNTY TREASURER E 101-41410-437 Other Miscellaneous $179.28 20211 2021 Postal Verification Address Card Mailings - (390) Total $179.28 32605 12/01/21 HENNEPIN COUNTY PROPERTY TAX E 101-41550-310 Contracted Services $128.35 111621 2022 Fee for Mailing Truth & Taxation Notices Total $128.35 32606 12/01/21 INDELCO PLASTICS CORPORATION E 601-49400-400 Repairs/Maint General $1,113.40 INV294078 Purchased Water (2) 1/3" FPT Solenoid Valve, PVC-VITON CITY OF SPRING PARK *Check Detail Register© Batch: 120621 PAY 12/01/21 2:09 PM Page 2 Check # Check Date Vendor Name Amount Invoice Comment Total $1,113.40 32607 12/01/21 INNOVATIVE OFFICE SOLUTIONS E 101-41500-200 Office Supplies $21.00 IN3550703 Misc. Office & Grocery Supplies E 601-49400-200 Office Supplies $21.00 IN3550703 Misc. Office & Grocery Supplies E 602-49450-200 Office Supplies $21.00 IN3550703 Misc. Office & Grocery Supplies Total $63.00 32608 12/01/21 GREGORY E. KELLER, P.A. E 101-42000-304 Legal Fees $1,000.00 120121 Dec.21' Prosecution Services Total $1,000.00 32609 12/01/21 KENNEDY & GRAVEN, CHARTERED E 101-41600-304 Legal Fees $1,003.00 164333A Oct.21' Legal Services for General Municipal Matters (Review Agendas for Meetings) - 5.90 hrs. E 101-41600-304 Legal Fees $51.00 164333B Oct.21' Legal Services for (4000 Sunset Drive Lot Line Matter) - .30 hrs. Total $1,054.00 32610 12/01/21 LOFFLER COMPANIES, INC. E 101-41500-413 Office Equipment/Rental $74.70 3882384 Oct.21' Copier Usage Agreement for 10/22/21- 11 /21 /21 E 601-49400-413 Office Equipment/Rental $74.69 3882384 Oct.21' Copier Usage Agreement for 10/22/21- 11 /21 /21 E 602-49450-413 Office Equipment/Rental $74.69 3882384 Oct.21' Copier Usage Agreement for 10/22/21- 11 /21 /21 Total $224.08 32611 12/01/21 METRO COUNCIL ENVIRON SERVICES E 602-49450-327 MCES Sewer Service Chg $18,073.09 0001131793 Dec.21' Wastewater Treatment Monthly Fee Total $18,073.09 32612 12/01/21 NORLINGS LAKE MTKA LANDSCAPE E 101-41940-432 Landscaping/Gardens/Mai $4,166.65 39289 Nov.21' Monthly IT Managed Utility Service - Job#M139 Total $4,166.65 32613 12/01/21 NORTHWEST ASSOC. CONSULT., INC E 101-41910-310 Contracted Services $160.20 25567-1A Oct.21' Planning Services - 4000 Sunset Dr. Review corresp. & conference- .90 hrs. E 101-41910-310 Contracted Services $1,223.10 25567-2 Oct.21' Planning Services - General (6.90 hrs.) E 101-41910-310 Contracted Services $300.00 25568 Oct.21' Planning Services - Meetings (5.00 hrs.) Total $1,683.30 32614 12/01/21 CITY OF ORONO E 601-49400-103 People Service/Orono $986.55 20141881A Aztec Irrigation Services & Repairs & WTP Locks Re -keyed E 602-49450-103 People Service/Orono $48.40 20141881 B Rent snake from Al Rent It for 50' small sewer line Total $1,034.95 32615 12/01/21 QUALITY CONTROL & INTEGR., INC E 601-49400-400 Repairs/Maint General $1,597.50 41980 WTP Service Callon 11/17/21 to work thru remaining punchlist & mileage reimb. CITY OF SPRING PARK 12/01/21 2:09 PM Page 3 *Check Detail Register© Batch: 120621 PAY Check # Check Date Vendor Name Amount Invoice Comment Total $1,597.50 32616 12/01/21 SAMBATEK, INC. E 203-43200-515 Sunset Drive Improvemen $154.50 20848A Engi.Fees - Black Lake Road - Sunset Drive CR#51 PMT Meeting (4.0 hrs.) 10/16/21-11/13/21 E 101-41910-303 Engineering Fees $482.54 20848E Engi.Fees - General Services (3 hrs.)-10/16/21- 11/13/21 E 201-43200-526 West Arm Road West 202 $484.00 20849 Engi.Fees - 2020 West Arm Road West (SUIP) Improv.Project - Project Close -Out (4.0 hrs.) 10/16/21 - 11/13/21 E 201-43100-529 Black Lake Rd Feasibility $7,149.00 20850 Engi.Fees - Black Lake Road - Design Services & Reimb.Exp. (47.50 hrs.) 10/16/21-11/13/21 E 201-43100-528 Road Pavement Project 2 $386.25 20851 Engi.Fees - 2021 WARW Road Pavement Project Const.Admin.) 10/16/21-11/13/21 (2.50 hrs.) Total $8,656.29 32617 12/01/21 UNICLEAN CLEANROOM SERVICES E 101-41500-310 Contracted Services $120.09 192726 Nov. 21' Cleaning Services for Rugs Total $120.09 32618 12/01/21 US BANK E 101-41500-322 Postage & Meter $87.14 110821A Fall 2021 Newsletter Direct Mail USPS E 601-49400-322 Postage & Meter $87.13 110821A Fall 2021 Newsletter Direct Mail USPS E 602-49450-322 Postage & Meter $87.13 110821A Fall 2021 Newsletter Direct Mail USPS E 101-41500-299 Admin Expenses $83.00 110821B Oct.21' GoToMyPC Zoom Fee E 101-41500-207 Computer Support/Supplie $75.25 110821C Microsoft 425 Software Renewal E 101-41410-200 Office Supplies $100.27 110821D Purchased Fellows Powershred E 601-49400-200 Office Supplies $100.28 110821D Purchased Fellows Powershred E 602-49450-200 Office Supplies $100.28 110821D Purchased Fellows Powershred Total $720.48 32619 12/01/21 XCEL ENERGY E 602-49450-381 Utilities/Electric/Gas $92.31 0932501470 Electric Usage Lift#1 - 9/22/21-10/23/21 E 602-49450-381 Utilities/Electric/Gas $180.70 0932501519 Electric Usage for Lift#2 - 9/22/21-10/23/21 E 101-43100-381 Utilities/Electric/Gas $230.83 0932501975 Electric Usage for Central & North Street Lights - 9/23/21-10/24/21 E 601-49400-381 Utilities/Electric/Gas $2,894.27 0932502185 Electric Usage for WTP - 9/23/21-10/22/21 E 101-43100-381 Utilities/Electric/Gas $263.56 0932502197 Electric Usage for City Hall - 9/27/21-10/24/21 E 101-43100-381 Utilities/Electric/Gas $52.72 0932502823 Electric Usage for West Street Lights - 9/23/21- 10/24/21 E 602-49450-381 Utilities/Electric/Gas $20.41 0932503095 Electric Usage for Lift#4 - 9/23/21-10/24/21 E 602-49450-381 Utilities/Electric/Gas $105.60 0932503231 Electric Usage for Lift#3 - 9/23/21-10/24/21 E 101-43100-381 Utilities/Electric/Gas $172.68 0932503470 Electric Usage for Signal & East Street Lights - 9/23/21-10/24/21 E 602-49450-381 Utilities/Electric/Gas $70.56 0932503754 Electric Usage for Lift#5 - 9/23/21-10/24/21 E 101-43100-381 Utilities/Electric/Gas $66.62 0932503817 Electric Usage for Traffic Signal at 4300 Shoreline Drive - 9/23/21-10/24/21 E 602-49450-381 Utilities/Electric/Gas $651.16 093504945 Electric Usage for Lift#6 - 9/22/21-10/23/21 E 101-43100-381 Utilities/Electric/Gas $13.07 0935806758 Electric Usage for Unit X-Mas Lights - 10/24/21- 11 /22/21 E 101-43100-381 Utilities/Electric/Gas $107.39 0935896962 Electric Usage for Middle Street Lights - 10/24/21- 11 /22/21 CITY OF SPRING PARK *Check Detail Register© Batch: 120621 PAY 12/01/21 2:09 PM Page 4 Check # Check Date Vendor Name Amount Invoice Comment E 101-43100-381 Utilities/Electric/Gas $533.67 932503457 Electric Usage for Co -Owned Street Lights - 9/27/21-10/23/21 Total $5,455.55 10100 Wells Fargo Bank NA $48,886.94 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $12,508.86 201 PUBLIC IMPROV REVOLVING FUND $8,019.25 203 CAPITAL SPEC REV FUND $154.50 601 WATER FUND $8,585.67 602 SEWER FUND $19,618.66 4)v0,000.aw 126 ul�t Sambatek December 6, 2021 Mr. Dan Tolsma City Administrator City of Spring Park 4349 Warren Avenue Spring Park, MN 55384 Engineering I Surveying I Planning I Environmental SUBJECT: West Arm West Sewer and Water Project Final Payment Release Sambatek Project No. 21815 Dear Mr. Tolsma, Geislinger and Sons have submitted the required documents to close this project out. Sambatek has reviewed the work and has deemed the work acceptable. Attached are the following contract documents for your file. 1. Original Contract with Performance and Payment Bonds. 2. Consent of Surety to Final Payment (AIA Doc G707-1994) 3. Dept of Revenue IC-134's a. Safety Signs b. Bituminous Roadways c. Granite Inliner d. American Environmental e. Tree Top Clearing 4. Mechanics Lien Waivers a. Safety Signs b. Bituminous Roadways c. Granite Inliner d. American Environmental e. Tree Top Clearing f. Core & Main acsambatek 5. Final Pay Voucher No. 6 Engineering I Surveying I Planning I Environmental Please make the final payment to Geislinger and Sons, Inc. in the amount of $8,906.57. The current bonds will remain in effect until the warranty period expires as noted in the project manual. If you have any questions in this regard, please contact me at mnielson(a sambatek.com or 763.307.4812. Respectfully Submitted, Mike Nielson, PE City Engineer EJCD C __ Contractor's Application for Payment No. 6 & Final ENGINEERS JOINT CONTRACT Application DOCUMENTS COMMITTEE er July 31, 2021-Octob31, 2021 Application Date: 1-Nov-21 .............__. _.. .. Period: To CityofSpring Park Fmm(Contractor): Via (Engineer): Sambatek, Inc (Owner): Geislinger & Sons, LLC Project: 2020 WARW Sanitary & Water Improvements Contract: Owner's Contract No.: Contractor's Project No.: Engineer's Project No.: 21815 Application For Payment I...,... n.a.. Q­­ Approved Change Orders Number Additions Deductions 1 $1,000.00 2 $8,836.23 TOTALS NET CHANGE BY CHANGE ORDERS S9,836.23 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owneragainst any such Liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor Signature ByL Date: i 1. ORIGINAL CONTRACT PRICE-__......„... .................... ............ S $907522.00 !. Net change by Change Orders......__„._..___..„..____...„„_.....».»..___... S S9,83623 I. Current Contract Price (Line 1 t Z}„„„„„.„„......._....„„».„............... $ $917,358.23 1. TOTAL COMPLETED AND STORED TO DATE (Column F total on Progress Estimates)»..._._...._.....„ ..............._____.». $ $890,656.70 i. RETAINAGE: a. X Release 100"/o Work Completed._.__. S 0.00 b. NttN#tl X Stored Material.._._.... $ c. Total Retainage (Line 5.a+Line S.b)......_.._...__......__ $ 0.00 i. AMOUNT ELIGIBLE TO DATE (Line 4 - Line S S890,656.70 F. LESS PREVIOUS PAYMENTS (Line 6 from prior Application)-._..... S $881,750.13 I. AMOUNT DUE THIS APPLICATION..»._»..._„_.._„».._.______„„._. S $8,906.57 I. BALANCE TO FINISH, PLUS RETAINAGE $U 00 (Column G total on Progress Estimates +Line 5.c above).____-»„.. . S Payment of $ $8,906.57 (Line 8 or other - attach explanation exxppllanaation of the other amount) / is recommended by: %� nZ4` 11/l/2021 (Engineer) (Date) Payment of. $ is approved by: Approved by: (Line 8 or other - attach explanation of the other amount) (Owner) (Date) Funding or Financing Entity (ifapplicable) (Date) EJCDCV C-620 Contractor's Application for Payment ® 2013 National Society of Professional Engineers for EJCDC. All rights reserved. Page I of 1 Progress Estimate - Unit Price Work Contractor's Application ' 0000© ��F'S�r� �.. �Sf��[',fRffli�!SL7�s�Sf■�!1•�•T7•���f�'rL'.'�� 11 t 15 aalt.... a�a©��scx!����r� ��s!srrt• � 111111IT11111111 IIEW 1�1e a�a©ranTo sr�s^�� ���r,,e>��s�r�r��nr.>•�s�>•��!srt����r�. stf•E� ���a���.r•..>•�r��r,■�secf•��;:rr:>•��s*t wpm Mfl=1111111�� now ss>.s>t a�ar�rt�����r>•�sn���rr..r>•�rr�a�� L,. '. L. •1. S4u1�•e elmcro C63D Cassvt Applieeee Gr Ppm. O }pll tLomY 9may,(R•YumJ Cyuw. fu e1WC. 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