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10/5/2020 - City Council - Regular - MinutesSPRING PARK On Lake Minnetonka CITY OF SPRING PARK CITY COUNCIL MINUTES OCTOBER 5, 2020 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER -The meeting was called to order by Mayor Rockvam at 7:00 p.m. Council Members Jerome P. Rockvam, Mayor; Mark Chase; Jeff Hoffman; Pamela Horton; Present: and Gary Hughes Staff Present: Dan Tolsma, City Administrator 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA Hughes said item #13 e and f under upcoming meetings and training the dates are incorrect. It's actually the 191h of October, not the 21st. M/Hughes, S/Horton to adopt the meeting agenda. Motion carried 5-0. 4. ADOPT CONSENT AGENDA a. Cancel November 2nd Regular City Council Meeting b. Schedule Special City Council Meeting for Friday, November 13th at 2:00 pm to Canvass Election Results c. Resolution 20-23: Appointing Additional Election Judges M/Horton, S/Chase to adopt the Consent Agenda. Discussion: Hoffman questions regarding item b. and why the council is tasked with that. Tolsma said it is a requirement to canvas the vote and Hoffman wonders if it is required review. Rockvam thought it is to verify the findings of the election judges. 5. PUBLIC FORUM — None. 6. PRESENTATIONS & GUEST SPEAKERS a. Andrew Myers — MN House District 33B Candidate Andrew Myers has been involved in his community serving on the council and planning commission. He wants to run on rebuilding the community, protecting the tax dollars and insuring safe communities. * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a uncil Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for _ouncil discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. 7. PUBLIC HEARINGS — None. 8. PETITIONS, REQUESTS, & APPLICATIONS — None. 9. ORDINANCES & RESOLUTIONS — None. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council Rockvam wonders how the search for a new City Clerk is going. Tolsma said it should be posted this week on the League of MN Cities website and in The Laker in three weeks. Tolsma recommends the deadline to be the week following the election of November 3rd with interviews conducted towards the end of November. He said former City Clerk Lewin stated she would be willing to work to the end of the year. Rockvam asked about compensation being the same as the former city clerk and Tolsma said essentially yes. Rockvam thinks it's important to look for a replacement who has good people skills along with knowledge of the job. Tolsma said de-escalation is a big part of the job. Chase asked about the League of MN Cities and Tolsma explained it is the primary source for city employment opportunities and every city in the state belongs to the League. Rockvam asks about the water and sewer project on West Arm West. Tolsma explained today was the first day. He said the watermain on the west side of West Arm Central was dug to put in a valve and temporary water was hooked up to adjacent properties. Rockvam wonders if everyone affected has been made aware. Tolsma said the public meeting was few weeks ago and in general everyone seemed to have their questions answered. Chase asked the projected end date is and Tolsma said six to eight weeks around mid to late November. Rockvam asked about the proposed increase for current staff, Farniok. Tolsma said he is proposing this because of the extra tasks she will have to take on. Tolma refers to the next work session discussing public works and perhaps part of that conversation can be about potential contracting out utility billing. b. City Staff Temporary City Hall Staffing Plan & Authorization 1. Tolsma is looking for a motion for the staffing adjustments. M/Hoffman S/Horton. Motion carried 5-0 c. Contract Staff 11. NEW BUSINESS & COMMUNICATIONS * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. 12. CLAIMS FOR PAYMENT a. October 5, 2020 Claims M/Rockvam 2/Horton Motion carried 5-0 13. UPCOMING MEETINGS & TRAINING a. October S — Lake Minnetonka Cable Commission — 7:00 PM b. October 13 — Administration Committee —12:00 PM c. October 14 — LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM d. October 14 — Planning Commission — 6:00 PM e. October 21 — City Council Work Session Meeting — 5:00 PM (Note Time Change) f. October 21 — City Council Regular Meeting — 7:00 PM (Cancelled) h. November 13 — Special Council Meeting (Canvass Election Results) — 2:00 PM 14. MISCELLANEOUS (INFORMATION ONLY) 15. ADJOURNMENT — 7:22 pm M/Horton S/Hoffman Motion carried 5-0 Dan Tolsma, City Administrator Wendy Lewin, Acting City Clerk * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a uncil Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for -ouncil discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report.