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12/16/2020 - Planning Commission - Regular - AgendasSPRING PARK On Lake 911nnaon4 1MVIA110MIUM ; p W • =11 0 N:► is a. C ONSTDERATION/DISC I TSSION ITEMS a. 3946 Shoreline Drive Rezoning i. Staff Presentation ii. Public Hearing iii. Discussion is CITY OF SPRING PARK PLANNING COMMISSION AGENDA DECEMBER 16, 2020 — 6:00 PM SPRING PARK CITY HALL iv. Recommendation b. City Code Amendment - Interim Use Permit i. Staff Presentation ii. Public Hearing iii. Discussion iv. Recommendation FA • ►� ►� ► • u :11 ► 1 Kel • :D • ;►►VA ► Il 0 NORTHWEST ASSOCIATED CONSULTANTS, INC. 4800 Olson Memorial Highway, Suite 202, Golden Valley, MN 55422 Telephone: 763.231.2555 Facsimile: 763.231.2561 planners@nacplanning.com PLANNING REPORT TO: Dan Tolsma FROM: Alan Brixius / Daniel Elder DATE: December 1, 2020 RE: Spring Park — 3946 Shoreline Drive - Rezoning FILE NO: 175.01 — 20.08 P I D: 171-172-333-0042 BACKGROUND: • For the past several years, Mr. Anton Reder has been operating a short-term rental at his property at 3946 Shoreline Drive. The property is zoned R-1 Single and Two Family Residential District which does not allow short-term rental as either a permitted or conditional use. At the direction of the City Council, the Planning Commission has studied short-term rentals as a land use. The result of the study was a recommendation to allow these commercial uses in a residential district by license. Upon receipt of the Planning Commission recommendation, the City Council chose not to pursue the license option making the following findings. 1. Short —term rentals are a commercial use not suitable to be located in the City's residential zoning districts. Issues of traffic, parking, dock use and other nuisances are created with transient short term tenants. 2. The introduction of this commercial use into the City's residential neighborhoods has the potential of being disruptive to the adjoining residential properties. This prevents the adjoining property owners the quiet enjoyment of their property. 3. The small and narrow lots found in Spring Park are not conducive to the short-term rental use in that they cannot provide separation from adjoining homes, needed parking for tenants, or yard space for outdoor entertainment. 4. Short-term rentals are commercial uses that are already currently not allowed in any i of the City's residential zoning districts. Section 42-9 of the Spring Park Zoning Code below indicates that any land use not listed within a zoning district is considered prohibited unless the City amends its ordinance to allow the use. Under this regulation, the short-term rentals existing today are illegal uses and not eligible for "grandfathered" rights. Sec. 42-9. - Uses not provided for within zoning districts. Whenever in any zoning district a use is neither specifically permitted nor prohibited, the use shall be considered prohibited. In such case, the city council, on its own initiative or upon request, may conduct a study to determine if the use is acceptable and if so, what zoning district would be most appropriate and to determine the conditions and standards relating to development of the use. The city council or property owner, upon receipt of the staff study, shall, if appropriate, initiate an amendment to the zoning ordinance to provide for the particular use under consideration or the city council shall find that the use is not compatible for Based on these findings, the Spring Park City Council adopted Ordinance No. 2020-02 a prohibition on short-term rentals in the City's residential zoning districts. Existing short-term rentals in the City must comply with the new Code requirement by December 31, 2020. Mr. Reder believes his site is different than other short-term rental sites in the City due to its location and his maintaining his permanent residence on the site. Mr. Reder has submitted an application requesting a change of zoning from R-1 Single and Two • Family Residential district to C-1 General Commercial district to allow him the opportunity to continue his short-term rental operation. Attached for reference: Exhibit A: Site Location / Zoning Map Exhibit B: 2040 Future Land Use Map Exhibit C: Aerial Photo ISSUES AND ANALYSIS Existing conditions. The property at 3946 Shoreline Drive exists as a single family lot 8678 sq. ft. in area and 70 feet wide. The site is unique in that it has two houses and a garage on the site. The southern house is the short-term rental and the north house is Mr. Reder's permanent residence. This provides for a full time on -site caretaker of the property. The lot is located at the periphery of the Del Otero residential neighborhood abutting both CR. 15 (Shoreline Drive) Bayview Place and Del Otero Avenue. The site is across the street from the Bayview Shops and condominiums which are zoned C-1 General Commercial District. S • Comprehensive Plan. The Comprehensive Plan guides this area as R-1 Single and Two Family Residential. The Comprehensive Plan also indicates a need to investigate and remedy existing land use compatibility problems and to make changes accordingly. City Wide General Goals Goal 4: Ensure compatibility and strong functional relationships between land uses. Policies: A. Maintain and strengthen the character of individual neighborhoods. B. Prevent over -intensification of land use development, that is, development which is not accompanied by a sufficient level of supportive services and facilities (utilities, parking, access, etc.). C. Investigate remedies to correct or eliminate existing land use compatibility problems and review and make changes to the zoning map accordingly. D. Examine requested land use changes in relation to adjoining land uses, site accessibility, utility availability, and consistency with the City's Comprehensive Plan and policies. E. Accomplish transitions between distinctly differing types of land uses in an orderly fashion which does not create a negative (economic, social or physical) impact on adjoining developments. F. Address conflicting and non -complementary land uses through code enforcement or improved site design options, where practical. G. Examine and re-evaluate under-utilized commercial parcels to insure full land utilization and proper infill development of parcels. H. Amend the R-1 zoning district to limit uses to single family homes. Comment: The current R-1 zoning of the lot is consistent with the balance of the Del Otero neighborhood. While the site abuts commercial zoning to the west: the change of zoning to C-1 General Commercial was not anticipate in the Comprehensive plan and would not be consistent with the aforementioned policies. C� Land Use Compatibility. The proposed use is not compatible with present and future • land uses of the area. Land Use Zonin North Single Family R-1 South County Road 15 ROW East Single Family R-1 West Mixed Commercial/Residential C-1 Comment: The surrounding land uses are shown above. While the change to C-1 zoning is being pursued to accommodate the existing short-term rental, the Planning Commission and City Council must recognize that the C-1 zoning offers a broad range of commercial uses that may not be as sedate as the present use of the property. The commercial uses allowed within the C-1 district would not be compatible with balance of the residential uses in the Del Otero neighborhood. Utilities. The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. Comment. A change in zoning district and will not have an impact on City utilities. Streets. Traffic generation by the proposed use is within capabilities of the streets serving the property. Comment: The traffic generated by the proposed use will not have an impact on the City Streets. Alternative C-1 commercial uses will create issues for parking, street access and travel patterns that will impact adjoining land uses. Alternative Options: The introduction of a commercial land use into a residential area is always an issue of concern. Based on the findings of the City Council short-term rentals are a commercial land use. If the City finds that the Reder short-term rental is an acceptable use of the site that will not negatively impact the adjoining residential neighborhood, the alternative to changing the zoning would be to allow the short-term rental as an Interim use permit within the R-1 zoning. The Interim use permit would establish standards to geographically limit the number and location of this use; establish performance standards for their operation on -site and the interim use permit would allow the city to put a sunset deadline on the land use. The details for code changes to allow interim use permits are outlined in a separate report and draft ordinance. • 4 RECOMMENDATION: The change in land use or zoning is a policy decision for the planning commission and City Council. In consideration of the request to change the zoning for the lot at 3946 Shoreline Drive from R-1 Single and Two Family Residential district to C-1 General Commercial the City must consider the consider the recommendations of the Comprehensive plan, the impact on the adjoining neighborhood both under current conditions and future opportunities. In considering the change in zoning we offer the following options. Option 1: Approval of the change in zoning from R-1 to C-1 for property located 3946 Shoreline Drive based on the following findings: 1. The location of the lot at the periphery of the Del Otero residential neighborhood will allow the use to operate without impacting the adjoining residential uses. 2. The Site's location abutting CR. 15 will provide site access without having commercial traffic impacting the residential neighborhood. 3. The Site's Location adjoining the C-1 zoning district to its west, results in a contiguous zoning pattern. Option 2: Deny the change in Zoning from R-1 to C-1 for the property located at 3946 Shoreline Drive based on the following findings: 1. The change in land use and zoning is inconsistent with the Spring Park 2040 Comprehensive plan. 2. The current R-1 Zoning is appropriate for the land uses within the same block. 3. The C-1 Zoning district allows a range of land uses that will not be compatible with the adjoining Del Otero Residential Neighborhoods. 4. The range of land uses allowed within the C-1 zoning district presents issues for parking, site access and commercial traffic impacting residential uses. Option 3: Deny the change in zoning and recommend a zoning text change establishing interim uses within the Spring Park Zoning Code and allowing Short -Term Rentals as an interim use permit within the R-1 Single and Two Family Zoning District with conditions that limit the location and operation of these commercial uses within the city. CC: Dan Tolsma Scott Qualle Anton Reder Mary Tietjen • Zoning Map City of Spring Park Deering •.. ►� EZoning Island Districts R-1 Single and Two Family Residential R-2 Medium Density Residential Density ;•��ifWC-1 General Commercial Office M Manufacturing P Public/Semi-Public Floodplain City Limits ve ite °°°®°°°°°®°°°,�� '� ; •. ; ,- ter-. Location Seto Lak '-°.!°°°�....;�%°°�►Black Lake ♦-� � Buy • Feet �' Lake Minnetonka .:0 1,360 ( 1t�lln B Minnesota Department of Natural Resources Northwest Associated Consultants, Inc. Map Date: August PW Exhibit A 2040 Future Land Use 000001E- Lake Minnetonka • City of Spring Park p. t.#slt�aer.+rri Legend = Low Density (1-4 units/acre) Medium Density (5-19 units/acre) - High Density (20+ units/acre) _ Mixed Use Residential (40+ units/acre) - Commercial _ Industrial and Utility - Institutional - Parks and Open space Wetlands ® Potential Redetelopment QBoundary Lakes Feet 0 250 500 1,000 1,500 Sour—, Hennepin County, City of Spring Park Minnesota Department of Natural Resources, & Northwest Associated Conau Ita nN, Inc. Prepared: January 2018. Exhibit B nb NORTHWEST ASSOCIATED CONSULTANTS, INC. 4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422 Telephone: 763.957.1100 Website: www.nacplanning.com MEMORANDUM TO: Dan Tolsma FROM: Alan Brixius / Daniel Elder DATE: December 1, 2020 RE: Spring Park — Interim Use Permit — Short Term Rental FILE NO: 175.01 Background. Over the last 3 years, the Spring Park Planning Commission & City Council worked to develop a rental property ordinance for the of Spring Park. The result of the study was a recommendation to allow these commercial uses in a residential district by license. Upon receipt of the Planning Commission recommendation, the City Council chose not to pursue the license option making the following findings. 1. Short —term rentals are a commercial use not suitable to be located in the City's residential zoning districts. Issues of traffic, parking, dock use and other nuisances are created with transient short term tenants. 2. The introduction of this commercial use into the City's residential neighborhoods has the potential of being disruptive to the adjoining residential properties. This prevents the adjoining property owners the quiet enjoyment of their property. 3. The small and narrow lots found in Spring Park are not conducive to the short-term rental use in that they cannot provide separation from adjoining homes, needed parking for tenants, or yard space for outdoor entertainment. 4. Short-term rentals are commercial uses that are already currently not allowed in any of the City's residential zoning districts. Section 42-9 of the Spring Park Zoning Code below indicates that any land use not listed within a zoning district is considered prohibited unless the City amends its ordinance to allow the use. Under this regulation, the short-term rentals existing today are illegal uses and not eligible for "grandfathered" rights. The subsequent ordinance No 2020-02 prohibited short-term rentals in the City's residential zoning districts. Existing short-term rentals in the City must comply with the new Code requirement by December 31, 2020. Mr. Reder believes his site is different than other short-term rental sites in the City due to its location and his maintaining his permanent residence on the site. Mr. Reder has submitted an application requesting a change of zoning from R-1 Single and Two Family Residential district to C-1 General Commercial district to allow him the opportunity to continue his short- term rental operation. Recognizing that changing the zoning on a single family lot to commercial zoning may not be acceptable. The Council inquired as to what alternative zoning options may be available to allow short-term rental on a limited basis and with conditions that would protect residential neighborhoods from the potential negative elements of this commercial use. In response to this inquiry City Staff has outlined the option of an Interim User Permit. An Interim Use permit is similar to a conditional use permit in that the City may impose conditions and performance standards on the use to mitigate locational or operational elements that may negatively impact adjoining land uses. The Interim use permit differs from a Condition use permit in that the city may include a termination date or event after which the permit expires and the use must discontinue. Attached for reference Exhibit A: Interim Use Ordinance Exhibit B: Site Location/Site Photo Exhibit C: 462 Minnesota State Statue Interim Uses Interim Use Permit Amending the Spring Park Zoning Code to establish an Interim Use Permit. The Interim Use permit is established by State Statute to allow land use on temporary basis which would expire on a given date or with a specific event. Unlike a conditional use permit or permitted use which run with the land; the city may establish terms under which the land use will expire. With this option the following items would be included: a) The City would establish an Interim Use Permit in the administrative section of the Spring Park Zoning Code. The process would replicate the current Conditional Use Permit Process and application submission materials. b) The City would amend the zoning code definition section to define "Interim Use" c) The City would add an Interim Use permit section in the R-1 zoning District and list Short-term Rentals as an Interim use within the district. d) Within the R-1 Interim use permit for Short-term Rental the City would establish performance standards that would geographically define and limit the locations where these uses may be located. The performance standards include: 2 • The Lot must be located adjacent to or across the street from commercially zoned districts. • The lot must be abutting an arterial street as defined in the Spring Park Comprehensive Plan. • No Physical Alterations to the house to accommodate the use • Non -Transferable. • Number of Bedrooms. • Limit on the Number of Guests. • Signage • Events • Parking, • Occupant Eligibility • House Number Visible. e) Within the interim use permit the City would outline terms under which the Interim use permit would expire and the use would discontinue. • Change of ownership • Discontinued use of the property as a short-term rental • Violations of the terms of the Interim Use Permit approval. • A date specific established by the Planning Commission / Council to allow the evaluation of the use to insure that it has not created issues . related to nuisance or operation violations within the given time period. Recommendation In considering the zoning text change establishing interim uses in Spring Park we offer the following options. Option 1: Deny the interim use zoning text change and continue with the Short -Term Rental prohibition. This will prohibit existing short term rentals starting on Dec 31, 2020. Option 2: Approval of the attached text change as may be amended establishing interim uses within the Spring Park Zoning Code and allowing Short -Term Rentals as an interim use permit within the R-1 Single and Two Family Zoning District with conditions that limit the location and operation of these commercial uses within the City. If the City approves of the IUP zoning text amendment, Staff would recommend the following actions; 1. The city would deny the zoning change for the property located at 3946 Shoreline Drive from R-1 to C-1. 2. The City approve an IUP for short-term rental for Anton Reder and his property at • 3946 Shoreline Drive with the following conditions: 3 • Mr. Reder will maintain a permanent residence and remain as a caretaker of the property. • The owner shall demonstrate there is adequate parking to meet the demands for the Short -Term Rental Business. • The Interim Use Permit will be granted for an initial period of two years ending in December 31, 2022 unless extended by Council. The permit will be reviewed for extension at that time. • The Interim Use Permit will be expire without further notice if the following conditions occur: 1. Expiration on December 31, 2022, unless extended by City Council. 2. Change in Use from Short -Term Rental back to a Single Family Cc. Mary Tietjen Anton Reder Scott Qualle use. 3. Change of Ownership of the property. 4. Violation of the condition of permit approval or other City Code Violations. N • ORDINANCE NO.2020 - CITY OF SPRING PARK HENNEPIN COUNTY, MINNESOTA AN ORDINANCE ADDING DIVISION 4, SECTION 42-185, INTERIM USE PERMIT ADMINISTRATION TO THE SPRING PARK CITY CODE, AND AMENDING SEC. 42-77. SHORT-TERM RENTALS THE CITY COUNCIL OF THE CITY OF SPRING PARK, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Article 1, Division 2, Definitions Section 42.43 — I of the Spring Park Zoning/Shoreland Ordinance is hereby amended to add the following: Interim Use. A temporary use of property until a particular date, until the occurrence of a particular event, or until zoning regulations no longer allow said use. Section 2. The City Council of the City of Spring Park hereby amends Chapter 42, Article IV Administration of the Spring Park City Code by adding a new Sec. 42-185 as follows: Division 4 Interim Use Permit. Section 42-185 Purpose and Intent. The purpose and intent of allowing interim uses is: (1) To allow a use for a brief period of time until a permanent location is obtained or while the permanent location is under construction. (2) To allow a use that is presently judged acceptable by the City Council, but that with anticipated development or redevelopment, will not be acceptable in the future or will be replaced in the future by a permitted or conditional use allowed within the respective district. (3) To allow a use which is reflective of anticipated long range change to an area and which is in compliance with the Comprehensive Plan provided that said use maintains harmony and compatibility with surrounding uses and is in keeping with the architectural character and design standards of existing uses and development. Sec. 42-186 Procedure - Uses defined as interim uses within a respective zoning district shall be processed according to the submittal requirements, standards and procedures is for a conditional use permit as established by Section 42-141 of this Code. Exhibit A • Interim uses shall comply with the following: Sec. 42-187 General Standards (1) The standards of a conditional use permit set forth in Section 42-141 of this ordinance shall be satisfied. (2) The use shall conform to the applicable performance standards of this Ordinance. (3) The use shall be listed as an allowed interim use in the respective zoning district. (4) The date or event that will terminate the use can be identified with certainty. (5) The use will not impose additional costs on the public if it is necessary for the public to take the property in the future. (6) The user agrees to any conditions that the City Council deem appropriate for permission of the use. Sec. 42-188 Termination. An interim use shall terminate on the happening of any of the following events, whichever first occurs: • (a) The date or event stated in the permit. (b) Upon violation of conditions under which the permit was issued. (c) Upon change in the City's zoning regulations which renders the use nonconforming. (d) The redevelopment of the use and property upon which it is located to a permitted or conditional use as allowed within the respective zoning district. Sec. 42-189 Revocation. If an approved interim use permit is in violation of this Ordinance or the conditions of permit approval, the City may initiate a process to revoke the interim use permit. The City shall then conduct a public hearing to consider the revocation of an interim use permit. Notifications shall be distributed and published according to Section 42-141. The public hearing shall be conducted by the Planning Commission, which shall make a recommendation to the City Council. In considering revocation, the Board and the City Council shall consider compliance with the approved conditions of the interim use permit and the standards listed in Section 42-141. Section 3. Chapter 42, Article 11, Section 42-77 (Short -Term Rentals) is hereby amending the following sections to read as follows: (b) Short-term rentals. Prohibited. 2 Exhibit A • (2) Prohibition. Short-term rental in any residential zoning district in the City is prohibited except where allowed by interim use permit within a respective district. State licensed hotels, motels, and lodging establishments located in areas where permitted by the City's land use regulations are allowed, pursuant to all applicable law and rules. Section 4. Article 8, Division 2, Section 42-280 of the Spring Park Zoning/Shoreland Ordinance (R-1, Single and Two Family Residential District Accessory Uses) is hereby amended to add a new Section 42-280 Interim Uses: Sec. 42-280. Interim Uses. The following are permitted accessory uses in an R-1 district: 1. Short Term Rental. — Short-term rentals constitute a commercial use of residential property, which may conflict with the fundamental character of residential zoning districts. To ensure there is no disruption to the fundamental character of residential zoning districts an interim use permit for short term rentals meeting all the following conditions is required is to ensure the public health, safety, and welfare of its citizens. (a) The lot must be located adjacent to or across the street from commercially zoned districts. (b) The lot must be abutting an arterial street as defined in the Spring Park Comprehensive Plan. (c) No Physical Alterations. No physical alterations of a primary residence shall be permitted in conjunction with the operation of a short-term rental dwelling unit, except that additional onsite parking may be provided, to the extent that such parking is otherwise permitted by the applicable provisions of the city code. (d) Non -Transferable. Interim Use Permits issued under this section are non- transferable. Each Interim Use Permit shall automatically terminate upon the sale or other conveyance of the property to an unlicensed person or entity. (e) Number of Bedrooms. Each Interim Use Permit shall indicate the number of bedrooms which are contained in the primary residence. No Interim Use Permit holder shall advertise the primary residence as containing any more than the identified number of bedrooms. (f) Limit on the Number of Guests. The maximum number of transient guests permitted to stay within a short-term rental dwelling unit at any one time shall be the sum of the number of bedrooms contained in the primary residence multiplied by two, up to a maximum of 10. Such sum shall include both adults and children. (g) Signage. No commercial signage is allowed on the property of any short-term • rental dwelling unit. 3 Exhibit A (h) Events. Events are not allowed to be hosted by transient guests on short term property. For purposes of this prohibition, an event shall mean a gathering on the property of the total number of people permitted to stay on the premises plus five. Events hosted by the owner are exempt from this prohibition, but must otherwise abide by state and local law and policies. (i) Parking. A property with a short-term rental dwelling unit shall provide a minimum of two off-street parking stalls for guests. The maximum amount of vehicles allowed at the property shall be limited to the number of off-street parking spaces provided. To be valid, off-street parking shall meet any applicable requirements set forth in the city code. (j) Occupant Eligibility. The primary overnight and daytime occupant of a short-term rental dwelling unit must be an adult 18 years of age or older. This adult must provide a telephone number to the owner and shall be accessible to the owner by telephone at all times. (k) House Number Visible. Property containing a short-term dwelling unit must have a visible house number that can be easily seen from the street at all times. Section 5. Effective Date. This ordinance amending the Spring Park Zoning/Shoreland Ordinance shall be in full force and effect immediately upon its passage and publication. ADOPTED by the City of Spring Park this day of 2020. CITY OF SPRING PARK ATTEST: By: Dan Tolsma, City Administrator Jerome Rockvam, Mayor 4 Exhibit A • C� Zoning Map City of Spring Park Zoning Districts 0 R-1 Single and Two Family Residential 0 R-2 Medium Density Residential 0 R-3 High Density Residential �C-1 General Commercial C-2 Shopping Center C-3 Health Care Facility M C-4 Office Commercial ® M Manufacturing P Public/Semi-Public ® Floodplain 1; ; I City Limits Feet 0 340 680 1,360 Sount: Minnesota Department of Natural Resources Northwest Associated Consultants, Inc Map Date: August 2010 Exhibit B 41 • 462.3597 INTERIM USES. Subdivision 1.Definition. An "interim use" is a temporary use of property until a particular date, until the occurrence of a particular event, or until zoning regulations no longer permit it. Subd. 2.Authority. Zoning regulations may permit the governing body to allow interim uses. The regulations may set conditions on interim uses. The governing body may grant permission for an interim use of property if. (1) the use conforms to the zoning regulations; (2) the date or event that will terminate the use can be identified with certainty; (3) permission of the use will not impose additional costs on the public if it is necessary for the public to take the property in the future; and (4) the user agrees to any conditions that the governing body deems appropriate for permission of the use. Any interim use may be terminated by a change in zoning regulations. • Subd. 3.Public hearings. Public hearings on the granting of interim use permits shall be held in the manner provided in section 462.357, subdivision 3. 0 Exhibit C U • 0 CITY OF SPRING PARK POSITION DESCRIPTION Position Title: City Clerk Department: Administration Accountable to: City Administrator Status: Full -Time Non-exempt Position Summary: The City Clerk performs the statutory responsibilities of a municipal clerk as prescribed by state law and city ordinance. Significant responsibilities of the position are: assists and interacts with the general pub- lic on a daily basis; attends and takes minutes at evening city council and planning commission meet- ings; performs maintenance of official city records and public documents; provides oversight and direc- tion for primary and general elections; ensures compliance with state law regarding the publishing, mail- ing, and filing of public notices; assists in various land use and building permit related processes; and manages municipal licenses and special event applications. Supervision Received: The City Clerk is supervised by the City Administrator and City Council, and is evaluated through meet- ings, conferences, and results of assigned tasks, receiving minimal supervision and generally operating from goals and objectives. Supervision Exercised: The City Clerk may provide training and work direction to other support staff to assist with City Clerk functions and is responsible for training and supervising election judges. Education and Experience: (a) High School Diploma or GED equivalent supplemented by a minimum of two years post- secondary education in Business Administration, Records Management, Public Administration, or a closely related field, plus a minimum of three (3) years related experience; or (b) An equivalent combination of related education and high level administrative experience, with additional work experience substituting for the required education on a year for year basis. Necessary Knowledge Skills and Abilities: (a) Self -directed and self -motivated with a willingness to accept ongoing change, continual learning, and the ability to identify the necessity of such. (b) Thorough knowledge of municipal codes, ordinances, policies, and other legal requirements gov- erning municipal operations. Considerable knowledge of the principals and practices of public administration. Excellent communication and customer service skills. Considerable skill in the use of computers and electronic data processing equipment. Working knowledge of modern of- . fice practices and procedures. Knowledge of principles and practices of customer relations. Knowledge of the functions, organization and staffing procedures. (c) Ability to communicate effectively, both written and orally. Excellent spelling, punctuation and vocabulary skills. Skilled in operation of the listed tools and equipment. (d) Ability to type minimum of 40 words per minute. Ability to prepare reports and correspondence from gathered data. (e) Ability to independently conduct research. Ability to maintain strict confidentiality when re- quired by legal standards. Ability to read and interpret documents and procedural manuals. Abil- ity to use basic arithmetic to compute rates, ratios, and percentages. Ability to organize and maintain records. Ability to meet and deal effectively with the public, vendors, other employees, and public officials. Ability to attend several evening meetings per month. Position Hours: The position hours are flexible within the range of 32 — 40 hours per week as long as the determined and agreed upon schedule is consistent and regular (i.e. 32 hours a week consistently, not 32 hours one week, then 40 hours the next, etc.) and in a manner that provides a consistent daily schedule that is well estab- lished and regular (i.e. 7 hours a day / 5 days a week, or 8 hours a day / 4 days a week) and not an unpre- dictable number of hours to be worked in an inconsistent and irregular manner at the discretion of the employee. 0 Pay & Benefits: The starting pay range for the position is $24.00 - $34.00 per hour depending on experience and qualifi- cations. Benefits include health insurance, flex time, long-term disability insurance, and a pension through the Public Employees Retirement Association of Minnesota (PERA). Special Requirements: (a) Must have a valid driver's license. (b) Must be a Certified Municipal Clerk or be willing to attend training to obtain certification within three (3) years. (c) Must be bondable. (d) Must be able to acquire a notary public certification. Essential Job Duties: The duties listed below are intended only as illustrations of the various types of work that may be per- formed. The omission of specific duties does not exclude them from the position if the work is similar, re- lated or a logical assignment to the position. 1. Attends regular and special city council meetings, and planning commission meetings; per- forms an accurate recording of the proceedings, preparation of the minutes using proper legis- • . lative terminology, recording, indexing and filing for the public record; distributes information as requested. 2. Administers local elections in accordance with County, State and Federal requirements: Over- sees schedules, and trains election judges, maintain election records, receives affidavit of candi- dacy, posts and publishes all notices required by law, acts as chief election judge, delivers all ballots and voters' records to the County Auditor at the close of Election Day. 3. Assists in the coordination and preparation of City Council and Planning Commission agen- das. 4. Participates as a member of the management team; engages in short and long range planning. 5. Executes documents that have been approved by the City Council. 6. Issues permits and licenses for the City in accordance with established guidelines, including as- sisting applicants with proper completion of applications of licenses and permits. 7. Assists the City Administrator with the handling of correspondence on behalf of the City Council and executes any assignments given by them. 8. Oversees processing of incoming mail and preparation of outgoing mail. 9. Serves as backup to the Utility Billing Clerk/Receptionist; provides backup for lunch or vaca- tions in special circumstances. 10. Acts as the City Administrator in his/her absence. 11. Maintains City records, files and public documents, as defined by the Records Retention Schedule. 12. Maintains assessment information under the direction of the Administrator and handles all as- sessment searches and payments. 13. Files reports with appropriate state, federal, or county offices. 14. Receives building permit applications and reviews them for zoning requirements. 15. Attends meetings and seminars in order to remain current with administrative duties and in- forms Council of new developments. 16. Direct approved minutes and various other documents to City's website for posting. 17. Posts, publishes and mails all necessary public notices. 18. Maintains book of Ordinances and Resolutions for the City. 19. Assists in planning or coordinating special events (minimal but occasional). 20. Provide certified copies of proceedings and records of the City upon request. 21. Sign all official papers. 22. Develop and oversee the quarterly e-newsletter and mailed City Newsletter. 23. Provides quality customer service to all those visiting the City. 24. Answers telephones, takes messages and relays correct information to various staff as neces- sary. 25. Seals and attests signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents requiring city certification. 26. Provides public records and information to citizens, civic groups, the media and other agencies • as requested. 27. Responds and follows up to resident requests. • 28. Serve as a liaison between city and MNSPECT, the city's contracted building inspections firms with receiving permit applications, checking for compliance, routing, issue permits. 29. Continually consult zoning ordinances for code clarification and compliance. 30. Update vendor contracts, assemble required annual reporting for recycling, monthly building permit reports to County, census data reporting, Met Council SAC reports. 31. Maintains current licensing for liquor, trash, massage, cigarette, gaming. 32. Tracks deadlines for variance approvals and CUP expirations. 33. Maintain and organize individual property files. 34. Acts as city signer on city accounts. 35. Performs related duties as assigned. • Updated 10/2020 • • October 26,2020 City of Spring Park Dan Tolsma 4349 Warren Avenue Spring Park, MN 55384 Re: City Clerk Position Dear Mr. Tolsma, Please accept this letter of application for the position of City Clerk. I was thrilled to come across the posting on the League of Minnesota Cities website. This position is not only closely aligned with my current experience but also my desired career goals. The opportunity to become a licensed city clerk stood out to me, as this something I am looking to pursue. I have been the lead Administrative Assistant at Independence Elementary STEM for the past seven years. Aside, from being the first point of contact for staff, public and administrators, some of the duties I manage on a daily basis are; facilitating clerical work flow, supervision of other office staff, management of official student records and student activities accounts, maintaining our student information system, typing correspondence, maintaining calendars for administration and MARSS reporting. In addition, I also back up other office personnel with duties such as; answering phones, monitoring the secure entry, coordinating substitutes as needed and assisting with non - routine issues. Prior to my experience in the public school system I held two previous clerical positions where I supported the needs of executive officers. My ability to build and maintain professional relationships with both the public and staff is one of my strongest attributes. I believe my experience of wearing many hats has not only taught me to be self -directed but also how to multi -task, prioritize, pay attention to detail, be organized, and efficient. I work well independently with minimal supervision and I lead with confidence. I have enclosed my resume along with the required application materials to provide you with the details of my background and skills. I would welcome to the opportunity to meet with you in person or virtually to discuss my qualifications with you. If you have any immediate questions please do not hesitate to call. You can contact me on my cell phone at 763-238-3117 or email: jodij.pawlicki@gmail.com Thank you for your consideration. Kind Regards, 0 Jodi Pawlicki Jodi J. Pawlicki 14383 Itasca Bay Dayton, MN 55327 Administrative Assistant Versatile professional with over seven years of experience providing effective office support to lead personnel, including Executive Officers and Administrators -Detail oriented, efficient and well organized - Excellent written and verbal communication skills - Effective problem solver with a strong work ethic - Ability to work with a variety of office equipment - Work well independently -Knowledge of Data Privacy practices and sensitive to confidentiality - Ability to multi -task and adapt to changing situations - Administrative Assistant Big Lake School District 727 August 2013 to Present Big Lake, MN • Coordinates, leads and prioritizes clerical work projects • Schedules and maintains calendars for Principal and Vice Principal • Perform MARSS data collection needed for district and state reports • Serves as a liaison between staff, public, parents and district administrators • Assists in scheduling event organization • Provides customer service duties such as assisting visitors and answering telephone • Supervise and serve as a resource to other office personnel and assists them in addressing non -routine issues Special Education Paraprofessional ASD/DCD and EBD September 2007 to August 2013 Big Lake School District 727 Big Lake, MN • Reinforce education of students either one on one or small group as needed • Monitor and assist with behavior management or modification, consistent of IEP • Assist in lesson plan modification per student need • Assist instructional personnel in preparation of classroom • Meet with instructional staff as needed to provide input regarding any problems, concerns, issues and student progress Title One Paraprofessional Big Lake School District 727 September 2006 to September 2007 Big Lake, MN • Reinforce education of students in a small group setting • Prepare lesson plans as needed • Create Educational materials as needed • Aide in Playground supervision • Assist instructional personnel in preparation of class room or large group events • Offered a Special Education position within the district • • 0 Substitute Paraprofessional Becker Public School District 726 March 2006 to September 2006 Becker, MN • Assist and provide support to Administrator, Instructor or other lead personnel as required • Answer phones • General office support - filing, mail, data entry • Collaborate clerical duties as assigned • Aide in lunch room supervision • Aide in playground supervision • Left to accept permanent position with Big Lake Schools Receptionist/Administrative Assistant McCombs Frank Roos Associates, Inc. October 1998 to March 2000 Plymouth, MN • Answer telephones and direct calls at main switch board • Greet Clients - Direct Public Contact/Customer Service • Facilitate secretarial support for various departments • Provide customer service to clients • Serve as a resource to other office personnel • Manage office organization • Left to stay at home with my children Shipping and Receiving Manager September 1996 to June 1997 Meier Tool and Engineering Champlin, MN • Track and monitor incoming and outgoing shipments, Arrange required paperwork, inventory Control, Assist Supervisor as required. Supply Department Manager/Receptionist March 1993 to September 1996 Vision World, Inc. Roseville, MN Supply Department Manager Responsibilities- Purchase office supplies for 34 retail locations and corporate facility, inventory control, Supervise and manage shipping and receiving area to include other personnel, organize inter -department mail, Receptionist Responsibilities- answer telephone, 12 lines 66 extensions, Greet Clients, provide administrative support to various departments, data entry, filing, Direct Contact with public, customer service Professional Certifications • Para Pro Certification • CPI Certification • Personal Care Assistant Training Education & Community Service • 1987 to 1990 Buffalo Senior High School Graduated in June of 1990 • 1988 to 1990 Wright Vocational Cooperative Center • Volunteer Sunday School Coordinator • Volunteer /Assist Teachers in classroom -2nd Grade and Kindergarten i t{�FH:), 624 Independent School District No. 624 Timothy R. Schochenmaier Otter Lake Elementary Principal 1401 County Rd H2 White Beer Lake, MN 66110 651-653-2831I Fax 651-653-2833 June 27, 2015 Dear Search Committee, It is with great confidence I recommend Mrs. Jodi Pawlicki for the administrative support position in your school. 1 had the privilege of working with Jodi for three years while I was the principal at Independence Elementary School in Big Lake, MN. I found Jodi to be highly effective in the areas of organization, communication, management and technical skills. I was able to move Jodi from an instructional support position in the school to an administrative assistant job in the clerical area when a late vacancy occurred three summers ago. Having known Jodi as a highly effective paraprofessional in the emotional/behavior disorder room, I could see how her strengths in communication could be leveraged for the entire school in the office. I was immediately Impressed as she exceeded the already high expectations I had for her. She immediately began assisting me in recruiting kindergarten families for the upcoming school year, organizing all the materials and teaming with the other lead administrative assistants in the district. She did all these things while the district was migrating to a new student information systeml Jodi's communication and management style is top notch. I have personally witnessed her in extremely sensitive and high stress situations. She always has the right words to calm a parent, get a kid unstuck or to move a staff member to a positive frame of thinking. She is highly confidentiaand always has the them feel valued, without taking a side. Her gentle demeanor c, my last year at Independence we came best interests of the children, and school, in mind. For examplel across a tricky custody situation with two parents. Jodi was magical how she made each one of the aimed both parents down before a high stress meeting and I have no doubt her influence helped get all parties to an amicable resolution. Jodi is a great office manager. She has excellent technical skills and I have zero reservations that she could synthesis what she already knows about Big Lake's student information system to your own. She knows how to anticipate issues and she works ahead during "slower" times so she does not get overwhelmed during busy times. There is not one office task that I gave Jodi that she could not handle. She made my life easier as a principal and she allowed me to leave my office to be the instructional leader of the school. Though I think it is fairly obvious how I feel about Mrs. Pawlicki, 1 will be crystal clear; Jodi is the best administrative assistant ► have worked with in my eight years as a principal. I have no doubt she is one of the best candidates you have in your pool. If you would like to discuss further how Jodi may assist your school in moving towards Vision, please feel free to contact me. In Partnership, Tim Schochenmaier 651-815-7788 (c) 0 -- School Board -- Ashley Altstadt Sam Bellig Wes Hull Tanya Maethner Paul Ness Sheila Newark Battle Lake Public Schools February 3, 2020 Re: Letter of Recommendation To Whom it May Concern, Independent School District No. 542 402 Summit Street West Battle Lake, Minnesota 56515 4029 218-864-5215 • Fax 218-864-8651 DARREN KERN Superintendent/K-6 Principal RYAN SEVERSON 7-12 Principal DAVID MARSO Activities Director ELIZABETH KLINTWORTH Business Manager It is my pleasure to write this letter of recommendation for Jodi Pawlicki. Jodi was the Administrative Assistant in the building I was Principal at for 5 years. I am honored to write on her behalf. I will spoil the letter of recommendation by stating right from the start that Jodi was the best Administrative Assistant I have ever worked with. Of the many strengths Jodi has, her greatest strength is that she can anticipate what needs to be done and requires no direction to get it done. Jodi has her "pulse" on the building. She is very familiar with the staff and can take care of their needs before they even arise. For me, Jodi was critical in helping make sure that I was completing everything I needed and she could also help me look at things from different perspectives. Jodi is also a self-starter. Jodi does not need to be asked to get things done, rather, she usually has them done before anyone even asks for it. Through her effective organizational skills, Jodi is extremely efficient and thorough in the work that she does. Jodi knows everything in the building, and when I say everything, I mean everything. She is the go to person for all in the building. Jodi also goes above and beyond what is asked of her. Jodi genuinely cares about the students, the staff and the building. I often witnessed Jodi helping students when she could have easily waited for another staff member to do that. When families were in need, Jodi was the first person to connect the family with a person resource or another resource that would help meet their needs. Jodi is also highly respected. Staff, students, and families all recognize how important Jodi is to the building. As stated in my opening of this letter, Jodi is the best Administrative Assistant I have ever worked with. Of importance to me is Jodi's skill in challenging my thinking and often times helping me reach a more effective decision than I would have made without her input. I trust Jodi to always do what is right and what is best for students. It is without reservation, that I recommend Jodi for a position within your organization. You would regret passing on her; she is that good. erely, J Darren Kern "COMMITTED TO EXCELLENCE IN EDUCATION" City of Spring Park, Minnesota Employment Application City of Spring Park, 4349 Warren Avenue, Spring Park, MN 55384 Phnnc Or,7_A71 nnG1 1) Title (of position for which you are vvv 2) Date of Application 3) Date Available for Work applying) City Clerk 10/23/2020 Two weeks from date of hire 4) Last Name First Name Middle 5) Social Security Number Pawlicki Jodi Jene 475-98-0576 6) Street Address City State Zip Code 14383 Itasca Bay Dayton MN 55327 Email Address (optional) 7) Home Phone 8) Business Phone jodij.pawl icki@gmail_com 763-238-3117 763-262-2537 9) Are you under the age of 18? 10) Do you have relatives working for the City? — YES X NO If yes, date of birth: —YES X NO If yes, relationship Department 11) Employment Condition Desired (check any you would accept) 12) Have you previously been employed _Permanent X Full-time _Part-time —Temporary by the City? _YES X NO If yes, position 13) Work Experience List your present or most recent experiences first. (Do not include dates more than 10 years ago.) Attach additional sheet if necessary. Be complete. Employing Firm Address Phone Number Big Lake Schools 701 Minnesota Avenue 763-262-2537 Position Title Number and types of positions supervised Administrative Assistant 2 -Clerical Length of Employment From: Supervisor Supervisor's Title 08/2013 To. Present Jona Deavel Principal Last Salary Hours per Reason for Leaving $ 4078.74/Month 40 Week 40 Seeking an opportunity that will provide professional growth ate clerical workprojects for staff, maintain student records, maintain calendars for Principals.spondence, provide supervision and assistance to other office personnel rPrincipalonsibilities swering the phone, monitoring the secure entry and helping address non -routine issues. udent activities accounts, order office supplies, and distribute mail. Fwect this employer? AYes No L� • 0 • Employing Firm Big Lake Schools Work Experience Address Phone Number 701 Minnesota Avenue 763-262-2537 Position Title Education Assistant Number and type of positions you supervised 0 Length of Employment From:09/2006 To: 08/2013 Supervisor enmaier Tim S�to Supervisor's Title Principal Last Salary 2772.001month Hours per Week 33 Reasoaving Promotdministrative Assitant Principal Responsibilities Help prepare and modify lesson plans as required per student IEP. Support supervisor with student behaviors as needed. May we contact this employer? x Yes _ If no, explain: No Employing Firm Address Phone Number Position Title Number and type of positions you supervised Length of Employment From: To: Supervisor Supervisor's Title Last Salary Hours per Week Reason for Leaving Principal Responsibilities May we contact this employer? _ Yes _ If no, explain: No EmLF liFim Work Experience Address Phone Number Number and type of positrons you supervised loyment To: Supervisor Supervisor's Title Hours per W eek Reason for Leaving onsibilities May we contact this employer? _ Yes If no, explain: _ No 14i Education Did you graduate from high school or How many years of education have you completed (circle one) receive a GED? Grade Sch: 7 8 High Sch: 9 10 11 12X __X_ Yes —No School attended: College: 13 14 15 16 Post Grad: 1 2 MA PHD Name, Location of College, University or Tech School Qtr. or Sem. H rs Did you graduate? Certif. or Degree Course of Study NA Relevant current professional memberships, registrations or licenses. Include date issued. MASP - Minnesota Association of Secretaries to the Principal— issued annual) r • • 0 • • 0 Kind of Volunteer Activity (Do not Major Responsibilities Percent of No. Years specify organization) Time per Hrs. From To Responsibility per month NA 17) Describe any additional experience or training that qualifies you for this job. My extensive public service experience has taught me how to build relationships with staff, administrators and the public. Hardware Experience (be specific) Computer (PC and Mac) faxes, scanners, copiers, duplicators, laminator, mailing machines, multi -line telephone systems l Software Experience (be specific) Microsoft Word, Excel, PowePoint, Google Docs, Google Sheets, Google Slides, Gmail, Infinite Campus, Ties/TSIS Other Typing Speed (words per minute) 50 19) Driver's Information (include if position involves driving) Driver's License Number State Class NA 20) References Present Address Tele hone Position and Relation to Your Work Deavel BigLake Schools 763-262-2537 Principal- Supervisor rJona Big Lake, MN 55309 Katie Thompson Big Lake Schools 763-262-2537 Assistant Principal Big Lake, MN 55309 Supervisor Tim Schochenmaier CenlralPublic schoois Nomood- Young America, MN 55368 651-815-7788 Superintendent P Former Supervisor Darren Kem Battle Lake School District Battle Lake, MN 56515 612-419-1805 Superintendent Former Supervisor Do you legally have the right to work in the United States? X_ Yes No In accordance with the Immigration Reform and Control Act of 1986, the City of Spring Park hires only U.S. Citizens and lawfully authorized alien workers. If hired, you will be required to provide written documentation of citizenship or legalized alien programs. The City of Spring Park is an Equal Opportunity Employer. The City of Spring Park does not discriminate in employment on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation or age. Managers and supervisors are required to make all employment decisions on the basis of individual ability and merit, without discrimination or favor. • • 0 City of Spring Park Employment Application Instructions InformationGeneral • IMPORTANT! You must complete all parts of the application. Read the job announcement carefully before you apply. Announcements may contain special instructions and requirements. • Type or print clearly in dark ink. Legible photocopies are acceptable. • We can not be responsible for failure of other agencies or postal services to forward applications by the deadline. Applications will not be accepted unless they are received at the City of Spring Park City Hall on or before the closing date of the job announcement. • If your application is incomplete or does not clearly show the experience and/or training required, your application will be rejected. • Resumes may be submitted with the application, but not in lieu of a completed application. • Your application and all attachments become the property of the City of Spring Park and will not be returned. Keep a copy of your completed application. This application is to assist in the process of referring you for possible employment. Certain information requested on the application is private; it may be released only to you or to agencies where you may be considered for employment (to comply with Minnesota Statutes 13.43, Subd. 2). If you are employed, the data will be available to the Administrator/Deputy Clerk, the Internal Revenue Service and the Social Security Administration for payroll and tax purposes. If you disagree with the data we have about you, notify the City Administrator or Deputy Clerk of Spring Park. Private Data Why we ask for it? Are you What may happen if legally you do not provide it? obligated to provide it? Social Security Number To distinguish you from all other NO In most cases, nothing. However, it will applicants and to make processing help to ensure we do not confuse your Name more efficient. To distinguish you from all other YES records with those of others. Failure to provide information may be Address applicants To make it possible for us to send YES cause for rejecting an application. Failure to provide information may be Home Telephone You messages. To enable us to contact you to NO cause for rejecting an application. We may not be able to employ you in arrange an interview. certain jobs where you may be required to Conviction Record To determine whether we may YES come to work on short notice. We will not be able to make process an application from you and determinations required by law. Failure to to determine whether your record provide relevant conviction information may be ajob-related consideration mav be wounds for dismissal. TENNESSEN WARNING In accordance with the Minnesota Government Data Practices Act, the City of Spring Park is required to inform you of your rights as they relate to the private information collected from you. Private data is information that is available to you, but not the public. The personal information we collect about you is private. Minnesota Statutes 13.04 and 13.43 are two sections that govern what affects you as an applicant for employment with the City of Spring Park. I data collected is considered private except for the following: 475*6 (1) Your veteran's status. (2) Relevant test scores. (3) Your rank on our eligibility list. (4) Your job history. (5) Your education and training. (6) Your work availability. Your name is considered private information; however, if you are selected to be interviewed as a finalist, your name becomes public information. The data supplied by you may be used for such other purposes as may be determined to be necessary in the administration of personnel policies, rules, and regulations of the City of Spring Park. Furnishing social security numbers, date of birth (unless a minimum age is required), sex, age group, and disability data is voluntary, but refusal to supply other requested information will mean that your application for employment may not be considered. Private data is available only to you, appropriate City employees, and others as provided by state and federal law who have a bona fide need for the data. Public data is available to anyone requesting it and consists of all data furnished in the application for employment that is not designated in this notice as private data. Except for race, sex, age, and disability data, the information you give us about yourself is needed to identify you and to assist the Spring Park City Administrator's Office in determining your suitability for the position for which you are applying. Race, sex, age, and disability data are used in summary form by the City of Spring Park to monitor protected class employment and to meet federal, state, and local reporting requirements. I declare that I have read and understand the information given above regarding the Minnesota Data Practices Act. Applicant's Printed Name: Jodi Pawlicki Applicant's Signature: _ / '00aCV16� Date 10/26/2020 • 0 • 0 CLAIM FOR VETERAN'S PREFERENCE The eligibility requirements for veteran's preference are listed below. Read them carefully to see if you qualify. If you do wish to receive preference, be sure to complete this section. Anyone eligible for receiving a monthly veteran's pension benefit based exclusively on length of military service is not eligible. Providing the information in this section is voluntary. You must do so if you wish to obtain the preference Veteran Eligibility for Open Competitive Position (5 Points) Must be a U.S. Citizen or resident alien who has separated under honorable conditions: (1) After serving on active duty for 181 consecutive days, or (2) By reason of disability incurred while serving on active duty. Disabled Veteran Eligibility for Open Competitive Position (10 Points) Must have a compensable service connected disability as adjudicated by the United States Veteran's Administration or by the Retirement Board of the several branches of the armed forces and the disability must exist at the time preference is claimed. Disabled Veteran Eligibility for Promotional Position (5 Points) Must, at the time of election to use preference, be entitled to disability compensation for a permanent service -connected disability rated at 50% or more and the position for which you are applying must be the first promotion after entering public employment. Eligibility as a Spouse of a Deceased or Disabled Veteran Must be a spouse of either a deceased veteran or the spouse of a disabled veteran who, because of a disability, is unable to qualify for the particular position due to his/her disability and who would have or does meet the criteria for one of the above -listed preferences. ALL APPLICANTS CLAIMING VETERAN'S PREFERENCE MUST ATTACH A COPY OF HIS/HER FORM DD214 FAILURE TO DO SO MAY RESULT IN LOSS OF VETERANS PREFERENCE ELIGIBILITY. City of Spring Park Veteran's Preference Claim Form For V.A. Use Only: Is the veteran named below rated as having a compensable service -related disability? O No ❑ Yes % of Disability By ame of Veteran(last — first — middle) Name of Applicant — if different than veteran (last — first — middle) Address Classification Date. State Zip To Be Completed by Veteran or Spouse of Deceased Veteran Are you a U.S. Citizen or resident alien? ❑ No ❑ Yes Were you honorably discharged from military service? ❑ No ❑ Yes Were you separated from military service after serving active duty for at least 181 consecutive days? ❑ No ❑ Yes Do you currently have a compensable service -related disability? ❑ No ❑ Yes If ves, and if you are seeking your first promotion with the City of Spring Park, what is the % of your disability? % Are you currently receiving a monthly pension based exclusively on length of military service? ❑ No ❑ Yes Branch of Service Date of Discharge Serial Number Type of Separation Date of Entry For spouse of deceased veteran, date of death If Spouse of Disabled Veteran, please answer the following: If spouse is disabled, please explain why your spouse does not qualify for this Claim Number (if disabled) State Claim is Filed 9 Signature of Veteran Social Security Number Date EMPLOYEE CERTIFICATION 40 Before signing this application, please read the following waiver carefully. (1) I have read and understand the job announcement for the position for which I am applying and certify that the answers given in this application are true and complete to the best of my knowledge. (2) 1 authorize all current and previous employers to release job -related information upon the written request of the City Administrator's Office. However, I un ft t that if, in the Employment History section, I have answered "No" to the question, IVlai v e contact this employer?," contact with the employer will not be made without my specific authorization. (3) 1 authorize the City Administrator's Office to verify all information on this application to determine whether or not I am qualified for the position for which I am applying. (4) 1 understand that providing false information on this application may result in dismissal from any position gained on the basis of that false information. Applicant's Printed Name: Jodi Pawlicki Applicant's Signature: �� Pam" Date 10/26/2020 BEFORE YOU SUBMIT YOUR APPLICATION, HAVE YOU: 0 Thoroughly read this entire application with special attention to the Tennessen Warning? 0 Signed this application in all the required places? This application will not be accepted without all necessary signatures. • Tennessen Warning • Claim for Veteran's Preference, if applicable • Employee Certification Provided sufficient information so that proper credit for training and experience are given? 0 Completed the claim for Veteran's Preference if applicable to you? Also, a copy of your Form DD214 must be submitted at the time of application to determine your eligibility for points. 0 Have you included copies of all required licensing and / or certificates? • 9 • The City of Spring Park needs your cooperation in the completion of this form. It will enable the City to report accurate information to both the State and Federal governments. • AFFIRMATIVE ACTION APPLICANT INFORMATION To All Applicants: The following information in no way affects you as an individual applicant. This information will be used to find out how effective our recruitment efforts are in reaching all segments of the population and in validation of our selection methods. The information will not be maintained in personnel files and it will not be made available to any person involved in decisions affecting an individual's appointment or promotion to a position. Although providing this information is voluntary, it is important that all applicants answer these questions so that we may take steps to prevent discrimination in the recruitment and selection of employees for public service. Position Applying For: City Clerk Department: Administration Instructions. Check the choice that answers each of the following questions. (1) What sex are you? ❑ Male B Female (2) Of the following, of what racial ethnic group do you consider yourself? American Indian/Alaskan Native African American Asian and Pacific Islander Spanish or Mexican American x White Other (3) Do you have a disability? 0 No ❑ Yes (4) How did you learn about this job opening? (check any that apply) City Website The Laker The Lakeshore Weekly News School City Employee X League of MN Cities Website or Bulletin Other (be specific): 10 APPLICANT . FINALIST INTERVIEW QUESTIONS Give us a brief summary of your previous work and educational experience? Notes Tell us what you know about Spring Park, and why you would be interested in joining our organization? Notes What challenges do you anticipate in the transition from your current position to working for a city of only 1,700 residents and four full-time employees? Notes What opportunities are you most looking forward to with this position? Notes Tell us about your approach to customer service? Notes Tell us about a time when you provided a level of service above and beyond what was requested or expected? Notes Give us an example of a work situation when you had to deal with a difficult personality (coworker, resident, vendor, etc.)? How did you maintain a professional relationship and ensure that your productivity didn't suffer? 0 Notes What is one of your proudest on the job accomplishments in your career? Notes Tell us about a work project or assignment that didn't go the way you wanted it to. What lessons did you learn from that experience? Notes Is there anything job related that we haven't covered that you would like to discus? 0 Notes General Council questions, if any? Notes L] 2 0 JENNIFER NELSON 122o Nora Street East. Thief River Falls. MN 56701. 218-689-2550. jennifer.neLsonl3@outlook.com Dan Totsma City of Spring Park 4349 Warren Avenue Spring Park. MN 55384 Dear Mr. Totsma. I am writing today in application to the City Clerk position. which I saw on the League of MN Cities job opportunities site. I am confident that my motivation. excellent organizational skills. as well as my experience in City operations make me an excellent fit for this position. As stated in my resume and application. I have over 9 years of experience as Deputy Clerk with the City of Thief River Falls working directly with the City Administrator and City Council. I have worked with several City Administrators and Council Members and take pride in my position and abilities. Attached please find my resume and application for your review. I took forward to the opportunity to speak with you further regarding how I can contribute to the City of Spring Park and I thank you for your consideration. Yours sincerely. Jennifer Nelson 218-689-2550 jennifer.neLson1300utlook.com JENNIFER NELSON 1220 Nora Street East. Thief River Falls. MN 56701, 218-689-2550.jennifer.neLsonl3@)outtook.com PROFESSIONAL SUMMARY Productive Municipal Clerk versed in drafting and proofreading documents. Dedicated professional with demonstrated strengths in customer service and time management. Excellent communicator with strong background cultivating positive relationships and exceeding goals. SKILLS • City operations and • Standard office practices, • Election laws, rules, and procedures equipment, and software requirements • Permit and license processing • File management • Task prioritization • Customer relations • Detail oriented • Time management EXPERIENCE Deputy City Clerk April 2011- Current City of Thief River Falls I Thief River Falls. MN • Performed skilled administrative and staff support to the City Council and City Administrator. • Prepared and recorded meeting agendas and minutes. • Drafted and disseminated public notifications of official meetings. • Updated City Code. Ordinances and Proclamations. • Maintained City records as Data Practices Compliance Officer. • Assisted in administration of elections. • Processed City licenses. • Maintained high level of professionalism and customer service. • Notary Public Business Office Administrator July 2007 - April 2011 Edward Jones I Thief River Falls. MN • Preserved customer loyalty by quickly and completely responding to inquiries. • Collaborated with supervisor to meet daily demands and handle challenging projects. • Updated office files daily and kept records organized. • Oversaw schedule, including making and preparing for appointments. • Notary Public r1 0 • Office Administration/Insurance Agent November 2000 - July 2007 • Northern State Bank/Northern State Agency I Thief River Falls, MN • Greeted clients. answered phone calls, and quickly responded to inquiries. • Sold and processed property/casualty insurance policies and claims. • Completed advanced clerical tasks, including account reconciliation and document management. • Processed online enrollment forms and serve as technical support to online/mobile banking. • Maintained accurate accounting records, inputting new invoices and payments. EDUCATION Real Estate Agent License May 2oi8 Minnesota Certified Municipal Clerk March 2017 Property/Casualty Insurance Producer August 2001 Professional Training Institute, Fargo, ND Associate Degree majoring in Business Management Northland Community College. Thief River Falls, MN • 0 City of Spring Park, Minnesota Employment Application City of Spring Park, 4349 Warren Avenue, Spring Park, MN 55384 Phone 952-471-9051 1) Title (of position for which you are 2) Date of Application 3) Date Available for Work applying) � 4) Last Name First Name Middle 5) Social Security Number 6) Street Address City {� J�orcL S}rr.c_.� ��;,c+' � Jv .}-,� S State M lJ Zip Code 5 (070 I Email Address (optional) Jt�r;.`rcr. ne\sue, ok}laoK 7) Home Phone a �8' 689- �55o 8) Business Phone N 9) Are you upder the ape of 18? YES ,]_ NO If yes, date of birth: 10) Do you have relatives working for tM City? YES •k NO If yes, relationship Department 11) Employment Condition Desired (check any you would accept) ,K-Permanent _X_ Fug -time _Part-time _ Temporary 12) Have you previously been employed by the C � YES NO If yes, position List your present or most recent experiences first. (Do not include dates more than 10 years ago.) Attach additional sheet if necessary. Be complete. Employing Firm C,; 0�--T �\;'L /�.uv 115 Address 'k/0t; 3 — S♦. 7%;c'r rlls,ftw Phone Number 6&l-j9'i3 �:vv .2IB- Position Tale ��pw�y C1�,-+� Number and types of positions supervised No Cleo', Length of Employment From: 'y%�1011 To: �rCSe,t� Supervisor 1 kn "\CL-'�i�,l'. Su rvisor s Title l �►} w-C.ev r Last Salary .0 �7. ig � hots Hours per Week,yo ' Reason for Leaving S+ ; ►� c ►o � lCCe— � CA/ r•�.A Principal Responsibilities :,\c\ 0.•t'r r S 1i. o�"t�h L c G ;S -Ab' G .—?r se sts- Go Li\ + Co••.n�. Q vui.�S l7a�-o-�i r t, r ,Lit- cer . LA. A,Ae. to A t-.Ord: - 4- S - .� '(p•y.n.�r�; Cvt, on �+- Cu S�vmv Ser u i t �c. S S - May we contact this employer Yes _ No If no, explain: 0 • r� • • 0 Employing Firm C" d S one Address 1la a.N-cam} E Phone Number -r�:. ,,,, kkS µ I ;I' 8 - b81- a (b qs Position Tide \\ 1 _ �w$i YICSS �� iGC� r�Mtrl 5}Yw�f Number and type of positions you supervised !� Length of Employment From:� , To: 1,' (� O\ 1 Supervisor ,,A ' / Tt�dd l"W[.C�:n[� Supervisor's Tide (� ` ►�4U�St5� Last Salary , b �5 �r Hours per Week A,. Reason for Leaving Principal Responsibilities /� 1 rtr�s w er 'i r\ t.orn• ►�o n c C.a�, S �- r e.c,i Ci i Cn� • � r1av t� t_ -I T\�Z%qr nk&Ar fj !1 Am Co Gv nS i fOC�- S �f e`{- Q11Se.S . 0 1.r1�.A Q. .a- rOc.tSScd +l5. May we contact this employer? Yes —No If no, explain: Employing Firm N Ar I rvtolrc- 'tu,,,n 10 es rS Address Phone Number Position Title Number and type of positions you supervised Length of Employment From: To: Supervisor Supervisor's Title Last Salary Hours per Week Reason for Leaving Principal Responsitiftes Msy we contact this employer? _ Yes _ If no, explain: No Employing Finn Address Phone Number Position Title Number and type of positions you supervised Length of Employment From: To: Supervisor Supervisors Title Last Salary Hours per Week Reason for Leaving Principal Responsibilities May we contact this employer? _ If no, explain: Yes _ No Did you graduate from high school or How many years of education have you com~ (circle one) receive a GED? Grade Sch: 7_Q High Sch: 9 10 11 12 JL Yes —No School attended. College: 13 4 15 16 Post Grad: 12 MA PHD Lnco) Li. h &-Jo l Name, Location of College, University or Tech School Otr. or Sam. Hrs Did you graduate? Certif. or Degree Course of Study ^' 1 q eS A, 15) Relevant current professional memberships, registrations or licenses. Include date issued. Inn o�-ar L.,11007 11 • • • 0 Unpaid;,'elevant Volunteer and Work Kind of Volunteer Activity (Do not specify organization) Major Responsibilities Percent of Time per Responsibility No Hrs. per month Years From To 17) Describe any additional experience or training that qualifies you for this job. �ind computer Hardware Experience (be specific) /1 n Cki MRcI.,; n c, Software Experience (be specific) Ser �� Op er rob . Ll) r i CA V -, Ger Other Typing Speed (words per minute) 19) Driver's Information (i)clude if position involves driving) Driver's License Number ^ S 3 V z o b c1 j a- State M Class Name Present Address Telephone Position and Relation to Your Work y05 34sf. MAI 547o i Ci �Ed�T3niSTr�ra'/ 1 -56ian 0`n,e✓ q,15- 3-4 st E -rA ell ;►w lis o?l$- t'$b-Bay a�{or �kSlrusS Owne.-! MN 56101 S t:rvisor [AarK &rs4k *5 34 6; , - —e; ►+�- zii aig- 68� L7i rcc / ,Mnl t &76 / C a - Ltbr cr • Do you legally have the right to work in the United States? Yea _No In accordance with the Immigration Reform and Control Act of 1986 the City of Spring Park hires only U S Citizens and lawfully authorized alien workers If hired you will be required to provide written documentation of citizenship or legalized alien programs • The City of Spnng Paris is an Equal Opportunity Employer. The City of Spring Park does not discriminate in employment on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation or age. Managers and supervisors are required to make all employment decisions on the basis of individual ability and merit, without discrimination or favor. • �J City of Spring Park Employment Application Instructions LJ IMPORTANT! You must complete all parts of the application. Read the job announcement carefully before you apply. Announcements may contain special instructions and requirements. 0 Type or print clearly in dark ink. Legible photocopies are acceptable. 0 We can not be responsible for failure of other agencies or postal services to forward applications by the deadline. Applications will not be accepted unless they are received at the City of Spring Park City Hall on or before the closing date of the job announcement. If your application is incomplete or does not clearly show the experience and/or training required, your application will be rejected. Resumes may be submitted with the application, but not in lieu of a completed application. 0 Your application and all attachments become the property of the City of Spring Park and will not be returned. Keep a copy of your completed application. ApplicationImportant Facts AbOUt Information on Your This application is to assist in the process of referring you for possible employment. Certain information requested on the application is private; it may be released only to you or to agencies where you may be considered for employment (to comply with Minnesota Statutes 13 43, Subd. 2). If you are employed, the data will be available to the Administrator/Deputy Clerk, the Internal Revenue Service and the Social Security Administration for payroll and tax purposes. If you disagree with the data we have about you, notify the City Administrator or Deputy Clerk of Spring Park. Private Data Why we ask for it? Are you What may happen if legally you do not provide it? obligated to provide it? Social Security Number To distinguish you from all other NO In most cases, nothing. However, it will applicants and to make processing help to ensure we do not confuse your more efficient. records with those of others. Name To distinguish you from all other YES Failure to provide information may be applicants cause for rejecting an application. Address To make it possible for us to send YES Failure to provide information may be you messages, cause for rejecting an application. Home Telephone To enable us to contact you to NO We may not be able to employ you in arrange an interview. certain jobs where you may be required to come to work on short notice - Conviction Record To determine whether we may YES We will not be able to make process an application from you and determinations required by law. Failure to to determine whether your record provide relevant conviction information may be a ob-related consideration may be wounds for dismissal. TENNESSEN WARNING In accordance with the Minnesota Government Data Practices Act. the City of Spring Park is required to inform you of your rights as they relate to the private information collected from you. Private data is information that is available to you, but not the public The personal information we collect about you is private. Minnesota Statutes 13.04 and 13.43 are two sections that govern what affects you as an applicant for employment with the City of Spring Park. All data collected is considered private except for the following: (1) Your veteran's status. (2) Relevant test scores. (3) Your rank on our eligibility list (4) Your job history. (5) Your education and training. (6) Your work availability. Your name is considered private information. however, if you are selected to be interviewed as a finalist, your name becomes public information The data supplied by you may be used for such other purposes as may be determined to be necessary in the administration of personnel policies, rules, and regulations of the City of Spring Park. Furnishing social security numbers, date of birth (unless a minimum age is required), sex, age group, and disability data is voluntary, but refusal to supply other requested information will mean that your application for employment may not be considered. Private data is available only to you. appropriate City employees. and others as provided by state and federal law who have a bona fide need for the data Public data is available to anyone requesting it and consists of all data furnished in the application for employment that is not designated in this notice as private data. Except for race. sex, age, and disability data, the information you give us about yourself is needed to identify you and to assist the Spring Park City Administrator's Office in determining your suitability for the position for which you are applying. Race, sex, age, and disability data are used in summary form by the City of Spring Park to monitor protected class employment and to meet federal. state, and local reporting requirements I declare that I have read and understand the information given above regarding the Minnesota Data Practices Act Applicant's Printed Name: �_I �•n.�� r�i �I f �SUr Applicant's Date //!' // "o�� LJ • CLAIM FOR VETERAN'S PREFERENCE The eligibility requirements for veteran's preference are listed below. Read them carefully to see if you qualify. If you do wish to receive preference, be sure to complete this section Anyone eligible for receiving a monthly veteran's pension benefit based exclusively on length of military service is not eligible. Providing the information in this section is voluntary You must do so if you wish to obtain the preference. Veteran Eligibility for Open Competitive Position (5 Points) Must be a U S. Citizen or resident alien who has separated under honorable conditions. (1) After serving on active duty for 181 consecutive days, or (2) By reason of disability incurred while serving on active duty Disabled Veteran Eligibility for Open Competitive Position (10 Points) Must have a compensable service connected disability as adjudicated by the United States Veteran's Administration or by the Retirement Board of the several branches of the armed forces and the disability must exist at the time preference is claimed. Disabled Veteran Eligibility for Promotional Position (5 Points) Must, at the time of election to use preference be entitled to disability compensation for a permanent service -connected disability rated at 50% or more and the position for which you are applying must be the first promotion after entering public employment. Eligibility as a Spouse of a Deceased or Disabled Veteran Must be a spouse of either a deceased veteran or the spouse of a disabled veteran who, because of a disability, is unable to qualify for the particular position due to his/her disability and who would have or does meet the criteria for one of the above -listed preferences ALL APPLICANTS CLAIMING VETERAN'S PREFERENCE MUST ATTACH A COPY OF HIS/HER FORM DD214 • • 9 • • . 0]I1t�:7:J►`16I1��1:1�i[�Ixf1L�i1 ]L City of Spring Park Veteran's Preference Claim Form For V.A. Use Only: Is the veteran named below rated as having a compensable service -related disability? ,L No T]Yes % of Disability By Date Name o Veteran (last- first- middle) Name of Applicant - it different than veteran (last - first - middle) Address City State Zip Classification To Be Completed by Veteran or Spouse of Deceased Veteran Are you a U.S. Citizen or resident alien? ElNo OYes Were you honorably discharged from military service? MNo ElYes Were you separated from military service after serving active duty for at least 181 consecutive days? ONo 11Yes Do you currently have a compensable service -related disability? IDNo IMYes If ves, and if you are seeking your first promotion with the City of Spring Park, what is the % of your disability? % Are you currently receiving a monthly pension based exclusively on length of military service? ONci MYes Branch of Service Date of Discharge Serial Number Type of Separation Date of Entry For spouse of deceased veteran, date of death If Spouse of Disabled Veteran, please answer the following: If spouse is disabled. please explain why your spouse does not qualify for this position Claim Number (if disabled) State Claim is Filed Signature of Veteran Social Security Number Date 9 EMPLOYEE CERTIFICATION Is Before signing this application, please read the following waiver carefully. (1) 1 have read and understand the job announcement for the position for which I am applying and certify that the answers given in this application are true and complete to the best of my knowledge. (2) 1 authorize all current and previous employers to release job -related information upon the written request of the City Administrator's Office. However. I understand that if, in the Employment History section. I have answered "No" to the question. -May we contact this employer?," contact with the employer will not be made without my specific authorization. (3) 1 authorize the City Administrators Office to verify all information on this application to determine whether or not I am qualified for the position for which I am applying. (4) 1 understand that providing false information on this application may result in dismissal from any position gained on the basis of that false information. Applicant's Printed Name: " J P/1� r 3� �e,_ /V e !SO ✓ Applicant's Signature A Date BEFORE YOU SUBMIT YOUR APPLICATION, HAVE YOU: 0 Thoroughly read this entire application with special attention to the Tennessen Warning? Signed this application in all the required places? This application will not be accepted without all necessary signatures Tennessen Warning Claim for Veteran's Preference, if applicable 0 Employee Certification Provided sufficient information so that proper credit for training and experience are given? Completed the claim for Veteran's Preference if applicable to you? Also, a copy of your Form DD214 must be submitted at the time of application to determine your eligibility for points. ❑ Have you included copies of all required licensing and / or certificates? • The City of Spring Park needs your cooperation in the completion of this form. It will enable the 0 City to report accurate information to both the State and Federal governments AFFIRMATIVE ACTION APPLICANT INFORMATION To All Applicants: The following information in no way affects you as an individual applicant. This information will be used to find out how effective our recruitment efforts are in reaching all segments of the population and in validation of our selection methods The information will not be maintained in personnel files and it will not be made available to any person involved in decisions affecting an individual's appointment or promotion to a position. Although providing this information is voluntary, it is important that all applicants answer these questions so that we may take steps to prevent discrimination in the recruitment and selection of employees for public service. /i t 1 Position Applying For: 1... � ,J \\C l f r Department: ry-1 . n S-i r Ir— i O n Instructions Check the choice that answers each of the following questions. (1) What sex are you? ElMaleFemale (2) Of the following, of what racial/ethnic group do you consider yourself? American Indian/Alaskan Native African American Asian and Pacific Islander Spanish or Mexican American • �_ White Other (3) Do you have a disability? XNo Yes (4) How did you learn about this job opening? (check any that apply) City Website The Laker The Lakeshore Weekly News School City Employee _ League of MN Cities Website or Bulletin Other (be specific) 0 APPLICANT . FINALIST INTERVIEW QUESTIONS Give us a brief summary of your previous work and educational experience? Notes: Tell us what you know about Spring Park, and why you would be interested in joining our organization? Notes What challenges do you anticipate in the transition from your current position to working for a city of only 1,700 residents and four full-time employees? Notes What opportunities are you most looking forward to with this position? Notes Tell us about your approach to customer service? Notes Tell us about a time when you provided a level of service above and beyond what was requested or expected? Notes: Give us an example of a work situation when you had to deal with a difficult personality (coworker, resident, vendor, etc.)? How did you maintain a professional relationship and ensure that your productivity didn't suffer? Notes: What is one of your proudest on the job accomplishments in your career? Notes Tell us about a work project or assignment that didn't go the way you wanted it to. What lessons did you learn from that experience? Notes Is there anything job related that we haven't covered that you would like to discus? • Notes General Council questions, if any? Notes: 0 • JAMIE HOFFMAN 2259 Lilac Road, Spring Park, Minnesota 55384, 612-720-6757,jamiekhoffman@gmaiL.com gmail.com PROFESSIONAL SUMMARY Strategic -thinker and proactive Client Relationship Director With proven record of accomplishment in customer relations. Equipped to drive necessary change and enable long-term growth and organizational success. Talented team leader, builder, and motivator With expertise in administrative management and optimization. Ability to cultivate a collaborative environment With efficient operations and effective team dynamics With problem -solving skills and conflict management abilities. SKILLS • Effective Communication • Customer relations • Legal Documentation • EXPERIENCE Director SIRVA Worldwide Inc. I Plymouth, MN is • Self -Directed • Detail oriented • Written Communication • Project Management • Complaint Resolution • Decision making April 2018 - September 2020 • Relocation account management for clients in the industries of manufacturing, food distribution, healthcare, banking, airline, medical device, government, packaging, biopharmaceuticals, and insurance • Provide consultative support to internal and external partners for corporate relocations & real estate transactions, conduct client business presentations, relocation policy review, coordinate contract renewals, client training for online system & problem resolution • Work with internal operational team on service failures/escalations, title & mortgage issues, property closing procedures, billing questions, past due accounts receivable, contract questions & system updates • Partner with sales management and proposal team on request for proposals, conduct client pricing reviews and assist with new client onboarding & implementations Account Executive Cartus Relocation I Danbury, CT June 2014 - April 2018 • Responsible for account management, sales, and customer and client satisfaction for a portfolio of clients • Provide relocation policy recommendations, process and negotiate contract renewals and extensions along with counseling and communications on industry trends • Responsible for expansion of services via upsetting, contract renewal, and contract negotiations • Resolve billing issues and follow up on past due A/R with clients Director SIRVA Worldwide Inc. I Plymouth, MN June 2008 - January 2014 0 • Client partner for a portfolio of clients in the industries of manufacturing, food distribution, healthcare, banking, airline, medical device, packaging, biopharmaceuticals, and insurance. • Provide consultative support to internal and external partners for corporate relocations & real estate transactions, conduct client business presentations, policy review, coordinate contract renewals, online system training, problem solving, and operational support. • Work with internal operational team on problem resolutions and escalations of real estate transactions, negotiations, title & mortgage issues, & property closings • Partnered with sales management and proposal team on request for proposals pricing reviews and client implementations EDUCATION Richfield High School, Richfield, MN Rasmussen Business College, Minneapolis, MN CERTIFICATIONS/LICENSES MN Real Estate License Worldwide ERC - CRP and GMS certifications 9 • 0 City of Spring Park, Minnesota Employment Application City of Spring Park, 4349 Warren Avenue, Spring Park, MN 55384 Phone 952-471-9051 1) Title (of position for which you are 2) Date of Application 3) Date Available for Work applying) City Clerk 10/15/2020 11/16/2020 4) Last Name First Name Middle 5) Social Security Number Hoffman Jamie Kathleen 477-90-8978 6) Street Address City State Zip Code 2259 Lilac Road Spring Park MN 55384 Email Address (optional) 7) Home Phone 8) Business Phone jamiekhoffman@gmail.com NA 612-720-6757 9) Are you under the age of 18? 10) Do you have relatives working for the City? YES X NO If yes, date of birth: —YES X NO If yes, relationship Department 11) Employment Condition Desired (check any you would accept) 12) Have you previously been employed XPermanent X Full-time XPart-time _ Temporary by the City? 13) Work Experience YES X NO If yes, position List your present or most recent experiences first. (Do not include dates more than 10 years ago.) Attach additional sheet if necessary. Be complete. Employing Firm Address Phone Number SIRVA Worldwide Relocation 3300 Fernbrook Lane, Plymouth, MN 763-525-3600 Position Title Number and types of positions supervised Director, Global Account Management NA Length of Employment Supervisor uervisor's Title From: 4/2018 To: 9/2020 Chris Vedral TVPpAccount Management Last Salary Hours per Reason for Leaving Week 40-50Early $97,000.00 retirement due to pending company layoffs due to COVID Principal Responsibilities Lead point of contact for assigned corporate clients; developed trusted advisor relationships with key accounts, customer stakeholders, and executive sponsors; generated sales and negotiated contracts; communicated client needs and demands to company; partnered with staff members working on same accounts to ensure consistent service; forecasted and tracked key account metrics; ensured timely and successful delivery of solutions to client based on their needs and objectives; prepared reports on account status; assisted with challenging client requests and resolved client and employee escalations; clearly communicated the progress of monthly/quarterly initiatives to internal and external stakeholders. Provided online system training to client and trained operations team on client policy changes. Resolved billing issues and laised with client on past due A/R. May we contact this employer? _X_ Yes _ No SIRVA uses Work Number to verify employment dates and salary. If no, explain: Employing Firm Cartus Relocation Work Experience -. Address Phone Number [40 Apple Ridge Road, Danbury, CT 203-205-3400 Position Title Account Executive Number and type of positions you supervised NA Length of Employment From: 6/2014 To: 4/2018 Supervisor David Eubanks Supervisor's Title Director, Account Management Last Salary $80,000.00 Hours per Week 40 Reason for Leaving Offered Director position at SIRVA Principal Responsibilities Responsible for account managment, sales, and customer/client satisfaction for assigned accounts, client advisor and consultant on escalations, policy changes, process improvements, contract renewals, annual business reviews and communications on industry Vends. May we contact this employer? .X_ Yes _ If no, explain: No Cartus uses Work Number to verify employment & salary information. Employing Firm SIRVA Worldwide Relocation Address 300 Fernbrook Lane, Plymouth, MN Phone Number 763-525-3600 Position Title Director, Global Account Management Number and type of positions you supervised NA Length of Employment From: 6/2008 TO: 1/2014 Supervisor Peter Meyers Supervisor's Title VP, Account Management Last Salary $110,000.00 Hours per Week 40-50 Reason for Leaving Company financial problems, filed prepackaged Chapter 11 bankruptcy - reorganization Principal Responsibilities Same as Director position noted above May we contact this employer? _X_ Yes _ If no, explain: No SIRVA uses Work Number to verify employment dates and salary. • • • 0 16) Kind of Volunteer Activity (Do not specify organization) Job Relevant Volunteer and Unpaid Major Responsibilities Work Experience Percent of Time per Responsibility No. Hrs. per month Years From To 17) Describe any additional experience or training that qualifies you Election Judge - City of Spring Park for this job. 18) Off ice Equipment, word processing and computer experience Hardware Experience (be specific) Dell & HP laptop, desktop, fax machine, scanners, multiple printers Software Experience (be specific) Microsoft Office (Word, Excell, PPT, etc.), Outlook, Google Chrome, Explorer, Adobe, OneNote, Skype, Sniplt Other CRM-Salesforce Typing Speed (words per minute) 45 19) Driver's Information (include if position involves driving) Driver's License Number K451195003810 State MN Class D Name Present Address Telephone Position and Relation to Your Work Karen Prestly 763-525-3639 Colleague - worked together for 20 years Kris Dailey 708-205-1377 Colleague - worked together for 15 years Employing Firm Work Experience (contintied) Address Phone Number Position Title Number and type of positions you supervised Length of Employment From: To: Supervisor Supervisor's Title Last Salary Hours per Week Reason for Leaving Principal Responsibilities May we contact this employer? _ If no, explain: Yes _ No 14) Education Did you graduate from high school or How many years of education have you completed (circle one) receive a GED? Grade Sch: 7 8 High Sch: 9 10 11(3 X Yes _No School attended: College: 13 14 15 16 Post Grad: 1 2 MA PHD Name, Location of College, University or Tech School Qtr. or Sem. H rs Did you graduate? Certif. or Degree Course of Study Richfield High School Yes Diploma General Rasmussen Business College 16 No Business Admin. 15) Relevant current professional memberships, registrations or licenses. Include date issued. MN Real Estate License - issued 2002 - provides relevant knowledge of zoning, land use, and building permit requirements. • is • 0 Ll Do you legally have the right to work in the United States? X Yes _No In accordance with the Immigration Reform and Control Act of 1986, the City of Spring Park hires only U.S. Citizens and lawfully authorized alien workers. If hired, you will be required to provide written documentation of citizenship or legalized alien programs. The City of Spring Park is an Equal Opportunity Employer. The City of Spring Park does not discriminate in employment on the basis of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation or age. Managers and supervisors are required to make all employment decisions on the basis of individual ability and merit, without discrimination or favor. City of Spring Park Employment Application Instructions 0 General Information • IMPORTANT! You must complete all parts of the application. Read the job announcement carefully before you apply. Announcements may contain special instructions and requirements. • Type or print clearly in dark ink. Legible photocopies are acceptable. • We can not be responsible for failure of other agencies or postal services to forward applications by the deadline. Applications will not be accepted unless they are received at the City of Spring Park City Hall on or before the closing date of the job announcement. • If your application is incomplete or does not clearly show the experience and/or training required, your application will be rejected. • Resumes may be submitted with the application, but not in lieu of a completed application. • Your application and all attachments become the property of the City of Spring Park and will not be returned. Keep a copy of your completed application. Important Facts About Information on Your Application This application is to assist in the process of referring you for possible employment. Certain information requested on the application is private; it may be released only to you or to agencies where you may be considered for employment (to comply with Minnesota Statutes 13.43, Subd. 2). If you are employed, the data will be available to the Administrator/Deputy Clerk, the Internal Revenue Service and the Social Security Administration for payroll and tax purposes. If you disagree with the data we have about you, notify the City Administrator or Deputy Clerk of Spring Park. Private Data Why we ask for it? Are you What may happen if legally you do not provide it? obligated to provide it? Social Security Number To distinguish you from all other NO In most cases, nothing. However, it will applicants and to make processing help to ensure we do not confuse your more efficient. records with those of others. Name To distinguish you from all other YES Failure to provide information may be applicants cause for rejecting an application. Address To make it possible for us to send YES Failure to provide information may be you messages. cause for rejecting an application. Home Telephone To enable us to contact you to NO We may not be able to employ you in arrange an interview. certain jobs where you may be required to come to work on short notice. Conviction Record To determine whether we may YES We will not be able to make process an application from you and determinations required by law. Failure to to determine whether your record provide relevant conviction information may be ajob-related consideration mav be clrounds for dismissal. • • TENNESSEN WARNING In accordance with the Minnesota Government Data Practices Act, the City of Spring Park is required to inform you of your rights as they relate to the private information collected from you. Private data is information that is available to you, but not the public. The personal information we collect about you is private. Minnesota Statutes 13.04 and 13.43 are two sections that govern what affects you as an applicant for employment with the City of Spring Park. All data collected is considered private except for the following: (1) Your veteran's status. (2) Relevant test scores. (3) Your rank on our eligibility list. (4) Your job history. (5) Your education and training. (6) Your work availability. Your name is considered private information; however, if you are selected to be interviewed as a finalist, your name becomes public information. The data supplied by you may be used for such other purposes as may be determined to be necessary in the administration of personnel policies, rules, and regulations of the City of Spring . Park. Furnishing social security numbers, date of birth (unless a minimum age is required), sex, age group, and disability data is voluntary, but refusal to supply other requested information will mean that your application for employment may not be considered. Private data is available only to you, appropriate City employees, and others as provided by state and federal law who have a bona fide need for the data. Public data is available to anyone requesting it and consists of all data furnished in the application for employment that is not designated in this notice as private data. Except for race, sex, age, and disability data, the information you give us about yourself is needed to identify you and to assist the Spring Park City Administrator's Office in determining your suitability for the position for which you are applying. Race, sex, age, and disability data are used in summary form by the City of Spring Park to monitor protected class employment and to meet federal, state, and local reporting requirements. I declare that I have read and understand the information given above regarding the Minnesota Data Practices Act. Applicant's Printed Name: Jamie K. Hoffman Applicant's Signature: Date 10/15/2020 7 CLAIM FOR VETERAN'S PREFERENCE The eligibility requirements for veteran's preference are listed below. Read them carefully to see if you qualify. If you do wish to receive preference, be sure to complete this section. Anyone eligible for receiving a monthly veteran's pension benefit based exclusively on length of military service is not eligible. Providing the information in this section is voluntary You must do so if you wish to obtain the preference. Veteran Eligibility for Open Competitive Position (5 Points) Must be a U.S. Citizen or resident alien who has separated under honorable conditions: (1) After serving on active duty for 181 consecutive days, or (2) By reason of disability incurred while serving on active duty. Disabled Veteran Eligibility for Open Competitive Position (10 Points) Must have a compensable service connected disability as adjudicated by the United States Veteran's Administration or by the Retirement Board of the several branches of the armed forces and the disability must exist at the time preference is claimed. Disabled Veteran Eligibility for Promotional Position (5 Points) Must, at the time of election to use preference, be entitled to disability compensation for a permanent service -connected disability rated at 50% or more and the position for which you are applying must be the first promotion after entering public employment. Eligibility as a Spouse of a Deceased or Disabled Veteran Must be a spouse of either a deceased veteran or the spouse of a disabled veteran who, because of a disability, is unable to qualify for the particular position due to his/her disability and who would have or does meet the criteria for one of the above -listed preferences. ALL APPLICANTS CLAIMING VETERAN'S PREFERENCE MUST ATTACH A COPY OF HIS/HER FORM DD214. FAILURE TO DO SO MAY RESULT IN LOSS OF VETERAN'S PREFERENCE ELIGIBILITY. City of Spring Park Veteran's Preference Claim Form For V.A. Use Only: Is the veteran named below rated as having a compensable service -related disability? ❑ No ❑ Yes % of Disability By Date: Name of Veteran (last — first — middle) Name of Applicant — if different than veteran (last — first — middle) Address City State Zip Classification To Be Completed by Veteran or Spouse of Deceased Veteran Are you a U.S. Citizen or resident alien? ❑ No ❑ Yes Were you honorably discharged from military service? ❑ No ❑ Yes Were you separated from military service after serving active duty for at least 181 consecutive days? ❑ No ❑ Yes Do you currently have a compensable service -related disability? ❑ No ❑ Yes If Yes, and if you are seeking your first promotion with the City of Spring Park, what is the % of your disability? % Are you currently receiving a monthly pension based exclusively on length of military service? ❑ No ❑ Yes Branch of Service Date of Discharge Serial Number Type of Separation Date of Entry For spouse of deceased veteran, date of death If Spouse of Disabled Veteran, please answer the following: If spouse is disabled, please explain why your spouse does not qualify for this Claim Number (if disabled) State Claim is Filed I Signature of Veteran Social Security Number Date • • • 0 r� U EMPLOYEE CERTIFICATION Before signing this application, please read the following waiver carefully. (1) 1 have read and understand the job announcement for the position for which I am applying and certify that the answers given in this application are true and complete to the best of my knowledge. (2) 1 authorize all current and previous employers to release job -related information upon the written request of the City Administrator's Office. However, I understand that if, in the Employment History section, I have answered "No" to the question, "May we contact this employer?," contact with the employer will not be made without my specific authorization. (3) 1 authorize the City Administrator's Office to verify all information on this application to determine whether or not I am qualified for the position for which I am applying. (4) 1 understand that providing false information on this application may result in dismissal from any position gained on the basis of that false information. Applicant's Printed Name: Jamie K. Hoffman Applicant's Signature: Date 10/15/2020 BEFORE YOU SUBMIT YOUR APPLICATION, HAVE YOU: 0 Thoroughly read this entire application with special attention to the Tennessen Warning? 0 Signed this application in all the required places? This application will not be accepted without all necessary signatures. • Tennessen Warning • Claim for Veteran's Preference, if applicable • Employee Certification 0 Provided sufficient information so that proper credit for training and experience are given? 0 Completed the claim for Veteran's Preference if applicable to you? Also, a copy of your Form DD214 must be submitted at the time of application to determine your eligibility for points. 0 Have you included copies of all required licensing and / or certificates? I The City of Spring Park needs your cooperation in the completion of this form. It will enable the City to report accurate information to both the State and Federal governments. • AFFIRMATIVE ACTION APPLICANT INFORMATION To All Applicants: The following information in no way affects you as an individual applicant. This information will be used to find out how effective our recruitment efforts are in reaching all segments of the population and in validation of our selection methods. The information will not be maintained in personnel files and it will not be made available to any person involved in decisions affecting an individual's appointment or promotion to a position. Although providing this information is voluntary, it is important that all applicants answer these questions so that we may take steps to prevent discrimination in the recruitment and selection of employees for public service. Position Applying For: City Clerk Department: Administration Instructions: Check the choice that answers each of the following questions. (1) What sex are you? ❑ Male IvI Female (2) Of the following, of what racial/ethnic group do you consider yourself? American Indian/Alaskan Native African American Asian and Pacific Islander Spanish or Mexican American X White Other (3) Do you have a disability? B No ❑ Yes (4) How did you learn about this job opening? (check any that apply) X City Website The Laker The Lakeshore Weekly News School City Employee League of MN Cities Website or Bulletin Other (be specific): • 10 APPLICANT FINALIST INTERVIEW QUESTIONS Give us a brief summary of your previous work and educational experience? Notes Tell us what you know about Spring Park, and why you would be interested in joining our organization? Notes What challenges do you anticipate in the transition from your current position to working for a city of only 1,700 residents and four full-time employees? Notes What opportunities are you most looking forward to with this position? Notes: Tell us about your approach to customer service? Notes Tell us about a time when you provided a level of service above and beyond what was requested or expected? Notes Give us an example of a work situation when you had to deal with a difficult personality (coworker, resident, vendor, etc.)? How did you maintain a professional relationship and ensure that your productivity didn't suffer? • Notes: What is one of your proudest on the job accomplishments in your career? Notes Tell us about a work project or assignment that didn't go the way you wanted it to. What lessons did you learn from that experience? Notes Is there anything job related that we haven't covered that you would like to discus? 0 Notes General Council questions, if any? Notes 0 City Clerk Employment Offer Wage: Initial starting wage of $ per hour during initial six months of employment. If a satisfactory performance review is completed after six months of employment, the wage will be increased to be $ per hour. Additionally, the accumulated difference between the initial rate and the newly adopted rate for the first six months shall be retroactively paid to the employee at this time. Flex Time: The employee will be credited with 40 hours of flex time upon starting employment. The employee will be able to use this flex time for any purpose, and in any manner they choose, so long as it is consistent with the City's employee manual. The employee will also begin accruing flex time at the rate of 7.33 hours per pay period as established in the City's employee manual. If the employee regularly works less than 40 hours per week the rate of accumulation shall be prorated. Health Insurance: The City will provide a 50% contribution to the employee's HSA account in January 2021. The remainder will be deposited in July 2021. The full contribution amount provided by the City is $2,400. The City will pay the full monthly premium amount for `single' coverage for enrollment in the HealthPartners $2,400 HSA Gold Plan beginning January 2021. If the employee wishes to enroll in one of the optional employee + spouse, employee + children, or employee + family coverage plans,the City will contribute 50% towards the difference of the additional monthly premium. Long-term Disability Insurance: The City will pay the annual premium amount (currently $210 per year) to enroll the employee in a long- term disability insurance plan. Life Insurance: The City will pay the annual premium amount (currently $45 per year) to enroll the employee in a $10,000 life insurance plan. Moving Expenses: The City is willing to contribute up to $1,500 to reimburse the employee for valid moving expenses if the employee chooses to move within a 10 mile radius of the City of Spring Park within one year of employment. This provision will not apply if the employee already lives within 10 miles. • E •