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1/3/2022 - City Council - Regular - AgendasSPRING PARK On Lake arnnaonka 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* CITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 3, 2022 - 7:00 PM SPRING PARK CITY HALL a. Approve City Council Work Session Minutes from December 20, 2021 b. Approve Regular City Council Meeting Minutes from December 20, 2021 c. Resolution 22-01: Naming Official Depository d. Resolution 22-02: Establishing Order of Business e. Resolution 22-03: Approving Pre -Authorization of Certain Claim Payments f. Resolution 22-04: Authorizing the Use of City Credit Card by Designated Employees g. Resolution 22-05: Designating Annual Polling Place 5. PUBLIC FORUM** 6. PRESENTATIONS & GUEST SPEAKERS 7. PUBLIC HEARINGS 8. PETITIONS, REQUESTS, & APPLICATIONS 9. ORDINANCES & RESOLUTIONS a. Resolution 22-06: Dates of Meeting, Holidays, and Office Hours 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff c. Contract Staff i. Black Lake Road: Authorization of Plans & Specifications 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYMENT a. January 3, 2022 Claims 13. UPCOMING MEETINGS & TRAINING a. January 12 - Planning Commission Meeting - 6:00 PM b. January 12 - LMCD Work Session with Regular Meeting to Follow - 6:00 PM c. January 18 (Tuesday) - City Council Work Session Meeting - 6:00 PM d. January 18 (Tuesday) - City Council Regular Meeting - 7:00 PM * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. 14. MISCELLANEOUS (INFORMATION ONLY) 15. ADJOURNMENT * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. q SPRING PARK On Lake Winnetonka CITY OF SPRING PARK CITY COUNCIL MINUTES DECEMBER 20, 2021 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 7:00p.m. The following Council Members were present: Jeff Hoffman, Mark Chase, Gary Hughes, and Jerome P. Rockvam. Council Member Horton was absent. Others present: City Administrator Tolsma, City Engineer Mike Nielson, City Attorney Tietjen, Rick Gorra 2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council and staff noted the Feasibility Study provided by City Engineer Nielson needed to be added to the agenda. Council Member Hughes motioned, being seconded by Council Member Hoffman to approve the agenda as amended. On vote being taken, the motion was unanimously approved. 4. ADOPT CONSENT AGENDA Council Member Chase motioned, being seconded by Council Member Hoffman to: a. Approve Regular City Council Meeting Minutes from December 6, 2021 b. Approve License & Certificate to Practice Renewal for Skingevity Spa On vote being taken, the motion was unanimously approved. 5. PUBLIC FORUM - none 6. PRESENTATIONS & GUEST SPEAKERS - none 7. PUBLIC HEARINGS - none 8. PETITIONS. REQUESTS. & APPLICATIONS - none 9. ORDINANCES & RESOLUTIONS - none Council Proceedings December 20, 2021 Page 2 10. REPORTS OF OFFICERS AND COMMITTEES - none a. Mayor & Council - Council Member Chase commented the lighting ceremony at City Hall went very well and thanked city staff, Jamie & Dan, for pulling it together. He also stated he was looking forward to carrying it on in the future. Mayor Rockvam noted the P.O. Box residents were missed when the invite was sent out but commented the ceremony and turnout was a success nonetheless and he was looking forward to the next one. b. CiStaff - City Administrator Tolsma stated it is a short week for staff and the administrative offices are closed on Thursday and Friday for the Christmas holiday. C. Contract Staff - i. Feasibility Report - Project #21963: City Engineer Nielson stated the Feasibility Report for the reconstruction of Black Lake Road from Shoreline Drive to the south terminus near 2494 Black Lake Road was completed. The project includes roadway improvements, drainage improvements, and sanitary sewer & water im- provements. Nielson requested the Council's acceptance of the Feasibility Report and authorization to hold the public hearing on January 3`d at 7:OOPM or shortly thereafter. Council Member Hoffman motioned, being seconded by Mayor Rockvam, to approve the Feasibility Re- port on the condition the language for the assessment was removed, and, to hold the public hearing on January 3rd at 7.00PM or shortly thereafter. On vote being taken, the motion was unanimously ap- proved. 11. NEW BUSINESS & COMMUNICATIONS - none 12. CLAIMS FOR PAYMENT a. December 20, 2021 Claims Council Member Chase motioned, being seconded by Council Member Hughes to approve the claims for payment. On vote being taken, the motion was unanimously approved. 13. UPCOMING MEETINGS & TRAINING a. January 3 - City Council Regular Meeting - 7:OOPM Council Proceedings December 20, 2021 Page 3 14. MISCELLANEOUS (INFORMATION ONLY) a. MFD November Report - Council Member Hoffman noted the multiple false alarms and commented we need to determine how to address moving forward. City Administrator Tolsma stated he will research to provide further detail. 15. ADJOURNMENT There being no further discussion, Council Member Hoffman motioned, being seconded by Mayor Rock- vam to adjourn the meeting at 7:10p.m. On vote being taken, the motion was unanimously approved. PE M-1.1 '. •� Dan Tolsma, City Administrator LZQ SPRING PARK On Lake xinkm„k CALL TO ORDER CITY OF SPRING PARK WORK SESSION MINUTES DECEMBER 20, 2021 — 6:00 PM SPRING PARK CITY HALL Present: Jerome P. Rockvam, Mark Chase, Jeff Hoffman, and Gary Hughes. Mayor Rockvam chaired the meeting. Others present: City Administrator Tolsma, City Attorney Tietjen, City Engineer Nielson 6:00 - Black Lake Road Update City Engineer Nielson stated stakes were put down on Black Lake Road and he and others walked the project about a week or so ago. They compromised on the layout that will save about 6 inches on either side of the roadway but will still meet the intent of the fire code. Nielson noted there are some retaining walls that may need to be moved and some parking spaces that may be affected but overall, it looked pretty good. The cost was revised and is now approximately $1,900,000.00 of which an estimated $202,600.00 or about $7,800.00/per parcel could be assessed to the resident. The assessment would be spread over 10 years and interest would be at prime rate. Discussion was had. Council Member Hoffman stated the city should cover the assessments for all road and sewer improvement projects moving forward so we can continue with the beautification of the city V. assessing the residents for these costs. Mayor Rockvam agreed. Nielson stated if we agree not to assess, he will remove the assessment language from the Feasibility Report. He will also get notice out to the Black Lake Road residents regarding the January 3rd meeting. 6:41 - Discussion on Establishing a Policy for the Burying of Electric Utilities City Administrator Tolsma passed out a list of points for discussion when creating a policy to bury electric lines. Discussion was had. One point in question was does each homeowner pay their individual costs to bury the power lines from their house to the pole or is the cost averaged out and divided amongst all affected residents. The cost to bury the lines is based linear footage and includes a base labor charge to hook up the power. A resident that is 500 feet from the electrical hookup is going to have a much higher cost than one that is 50 feet away. Further discussion was had on how to structure and what would be the fair process for each resident. 7:00 - Adjourn There being no further discussion, Hoffman motioned, being seconded by Rockvam, to adjourn the meeting. CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-01 NAMING OFFICIAL DEPOSITORY BE IT RESOLVED by the City Council of the City of Spring Park that Wells Fargo Bank of Minnesota, Mound is hereby appointed the official depository for the funds of the City of Spring Park retroactive to January 1, 2022. BE IT FURTHER RESOLVED that Wells Fargo Bank of Minnesota, Mound, is hereby directed to honor and pay any checks or orders when signed by the Mayor and City Clerk or their duly appointed alternates as indicated on signature card duly executed and previously transmitted to said depository for the withdrawal or transfer of funds on deposit in said bank in whatever form. BE IT FURTHER RESOLVED that in case such deposits shall at any time exceed Two Hundred and Fifty Thousand ($250,000) dollars, said depository shall immediately furnish bond or securities in lieu of bond as collateral according to law. BE IT FURTHER RESOLVED that said bank shall be entitled to rely upon this resolution until written notice of modification or revision has been furnished to and received by said bank. ADOPTED by the City Council of the City of Spring Park this 3rd day of January, 2022. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk Lld CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-02 ESTABLISHING ORDER OF BUSINESS BE IT RESOLVED by the City Council of the City of Spring Park that the business of the City Council shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance 3. Adopt Meeting Agenda 4. Adopt Consent Agenda 5. Public Forum 6. Presentations & Guest Speakers 7. Public Hearings 8. Petitions, Requests, Applications 9. Ordinances and Resolutions 10. Reports of Officers & Committees 11. New Business & Communications 12. Claims for Payment 13. Upcoming Meetings & Training 14. Miscellaneous (Information Only) 15. Adjournment ADOPTED by the City Council of the City of Spring Park this 3rd day of January, 2022. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk L/e CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-03 RESOLUTION APPROVING PRE -AUTHORIZATION OF CERTAIN CITY CLAIM PAYMENTS WHEREAS, the Spring Park City Council is required to review expenditures before payments are made, and WHEREAS, Minnesota Statute §412.271 permits that a City Council can delegate authority in the payment of certain claims and disbursements that do not require prior Council approval, and WHEREAS, business and contractor billing cycles do not always align with the City Council meeting schedule, and WHEREAS, some businesses and contractors include finance charges for bills not paid within 10, 15, 20, or 30 days, and WHEREAS, it is in the City's best interest to pay debts in a timely manner. THEREFORE BE IT RESOLVED, that the Spring Park City Council authorizes City staff to issue payments, drawn on the proper fund, for the following expenditures: All utilities (water, sewer, electrical, natural gas, telephone, etc.); postage; payroll activity; lease and rental payments; monthly insurance premiums; miscellaneous claims and office expenses not to exceed $7,500; principal or interest on bond obligations where the exact amounts have been previously fixed by contract; replenishment of the petty cash fund; and other set payments from a contract that was previously approved by the City Council. AND BE IT FURTHER RESOLVED, that City staff will present documentation regarding payment of the above mentioned claims to the City Council for its review at its next regularly scheduled meeting. ADOPTED by the City Council of the City of Spring Park this 3rd day of January, 2022. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk L/ / CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-04 RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE CITY OF SPRING PARK FOR 2022 WHEREAS, pursuant to Minnesota Statute 471.382, the City Council may authorize the use of credit cards by City employees otherwise authorized to make purchases on behalf of the City; and WHEREAS, the City of Spring Park has developed a City Purchasing Card Policy which complies with State Statutes, Rules and the City of Spring Park's policies regarding City purchases; and WHEREAS, the authorization is subject to modification and revocation at any time by the Spring Park City Council; NOW, THEREFORE, BE IT RESOLVED, that the following designated City staff are hereby authorized to use purchasing/credit cards in the name of the City of Spring Park: • City Administrator • City Clerk • Finance Clerk BE IT FURTHER RESOLVED, that the aforementioned designated City staff are hereby authorized to use the following City credit card to make purchases on behalf of the City of Spring Park: • One VISA credit card issued through US Bank in the name of the City. ADOPTED by the City Council of the City of Spring Park this 3rd day of January, 2022. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION NO.22-05 RESOLUTION DESIGNATING ANNUAL POLLING PLACE WHEREAS, it is important that citizens exercise their right to vote at their local polling place; and WHEREAS, Minn. Stat. § 204B.16 requires the City Council to designate its local polling place for elections annually; NOW, THEREFORE, BE IT RESOLVED that as required by Minn. Stat. § 204B.16, Subd. 1 the City Council of the City of Spring Park, in Hennepin County, Minnesota does hereby designate Spring Park City Hall, located at 4349 Warren Avenue, Spring Park, Minnesota as its polling place in 2021. BE IT FURTHER RESOLVED, that the City notify residents of this designation by following the requirements of Minn. Star. § 205.16. ADOPTED by the City Council of the City of Spring Park this 3rd day of January, 2022. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk Y6 CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-06 DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS WHEREAS, the City of Spring Park has established a program of setting administrative office hours for Spring Park City Hall and dates for City Council, Planning Commission, and other various committee meetings; and WHEREAS, the City Council has appointed Commissioners and committee members to represent the City as a recommending body; and WHEREAS, the meetings and committees will meet on specific dates as listed; and WHEREAS, if these meetings and committee dates are changed unless listed below, they will be announced at regular Council meetings. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Spring Park that the following dates are designated for the purpose of such meetings: I. Council Meetings will be held on the first and third Monday of each month at the Spring Park City Hall at 7:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 2. Council Study Sessions will be held the third Monday of the month starting at 6:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. I Planning Commission Meetings will be held on the second Wednesday of each month at the Spring Park City Hall at 6:00 p.m. 4. Administrative Committee Meetings will be held on the Tuesday of the week following the first regular council meeting of each month. 5. Investment, Finance, & Personnel Committee Meetings will be held periodically, and time and place will be announced at regular Council Meetings. 6. Police Commission Meetings will be held periodically, and time and place will be announced at regular Council Meetings. 7. Fire Commission Meetings will be held periodically, and time and place will be announced at regular Council Meetings. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that the normal administrative office hours for Spring Park City Hall will be Monday through Friday 8:00 a.m. to 4:30 p.m. Furthermore, summer administrative office hours will be Monday through Thursday 7:30 a.m. to 5:00 p.m. and Fridays 7:30 to 11:30 a.m. starting the Monday before Memorial Day weekend and ending the Friday before Labor Day weekend. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that on the following holidays the office will be closed in 2022: January 17, Monday, Dr. Martin Luther King, Jr. Day February 14, Monday, Presidents Day May 31, Monday, Memorial Day July 4, Monday, Independence Day September 5, Monday, Labor Day November 11, Friday, Veterans Day November 24, Thursday, Thanksgiving November 25, Friday, (swap for Columbus Day) December 23, Friday, (floating holiday) December 26, Monday, Christmas (observed) January 2, Monday, New Year's Day (observed) ADOPTED by the City Council of the City of Spring Park this 3rd day of January, 2022. CITY OF SPRING PARK Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk FEASIBILITY AND COST ESTIMATE FOR IMPROVEMENT PROJECT NO. 21963 BLACK LAKE ROAD STREET AND UTILITY IMPROVEMENTS CITY OF SPRING PARK, MINNESOTA December 20, 2021 Street reconstruction, concrete curb and gutter, storm sewer, sanitary sewer rehabilitation, water main, fitting, valves, hydrants, services, and appurtenant construction. I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. I Michael J. Nielson, PE City Engineer Minn. Reg. No. 23623 X?4iL�� SPRING PARK On Cake 4finnetunkq CITY OF Spring Park 4349 Warren Ave Spring Park, Minnesota 55384 (952) 471-9051 �' Sambatek LIPROJECTS21963\FEAS REPORT 2021\COVER SHEET.DOC EXECUTIVE SUMMARY The proposed project will include: • Reconstruction of Black Lake Road from Shoreline Drive (CSAH-15) to 2494 Black Lake Road. Drainage Improvements. Sanitary and Watermain Utility improvements. Proposed utility improvements include replacement of the sanitary sewer main, manholes and water main piping, valves and fire hydrants. In addition to the main line replacements the sewer and water service lines will be replaced to the Right -of -Way limits. The roadway improvements will include widening the street to 20-feet between the back of the concrete curb and gutter on both sides of the road. Drainage improvements will include adding catch basins and replacing the storm sewer discharge pipes to the lake. The roadway will be surfaced with a 3.5" bituminous pavement. The estimated cost of the street, storm sewer, sanitary sewer and water systems improvements is $1,866,500. The roadway and storm sewer portion of the project estimated to be $803,000 is eligible to be assessed to benefitting properties at a cost of $7792 per parcel, but the City Council has decided to change the policy to eliminate the assessments for roadway and drainage improvements. The City may be eligible for reimbursement for I&I improvements through the MCES I&I Grant. Costs not covered by Grants or Sewer and Water funds will be covered by the City's General Obligation Funds and Bonding. As an alternate for consideration with this project is converting the overhead power to underground power and the construction of standalone streetlights. The additional cost to complete these improvements is estimated to be $250,000. If the council determines that completing the undergrounding of the power and streetlights is feasible a separate assessment calculation will be completed and this work will proceed as separate project an additional public hearing at a later date. It is the recommendation of the engineer that this project is feasible and cost effective as outlined in this report and we recommend moving forward with public hearing in assessments in accordance with State Statue 429. City of Spring Park - Feasibility Report FR-1 Sambatek Project No. 21963 1. PROJECT AREA CHARACTERISTICS Existing Conditions Black Lake Road is a dead-end street serving a residential neighborhood with 26 abutting homes that has an aging infrastructure that needs replacement. Right -of -Way - The platted right-of-way is 16-feet wide with a 10-foot permanent easement on the east side of the road throughout the entire length of the roadway. The currently roadway width is generally 16-feet but does vary in certain locations. The existing roadway does not follow platted right-of-way and is outside of the right-of-way in several locations. There are several locations where private improvements are encroaching into the right-of-way. The 10-foot permanent easement has been identified on the record drawing as -built plan from the 1963 sewer improvement project. This easement will need to be verified to ensure that it was recorded and legal. Utilities -The sanitary sewer, watermain and storm sewer servicing the residents along Black Lake Road were constructed in 1963 and are currently 58 years old. The 8-inch Vitrified Clay Pipe (VCP) sanitary sewer and 6-inch Cast Iron Pipe (CIP) water main exist along the approximate centerline of Black Lake Road. Based on project records and sanitary sewer televising reports, there have been minimal improvements made to the sanitary sewer, water main and storm sewer systems since their installation in the mid-1960s. Roadway - The roadway last received improvements that included some patching and a bituminous overlay in 1993 making this pavement 28 years old. The current paved road width varies throughout this corridor but is generally 16 feet wide. The existing roadway does not follow the alignment of the platted right-of-way in all locations, with portions of the pave surfacing outside of the right-of-way. In other locations there are encroachments by driveways and landscaping of the residences along Black Lake Road see Figure 1. The existing right of way appears to be 16 feet wide with a 10-foot permanent easement to the east side of the roadway as indicated on as -built drawings from the 1963 construction. Easements and right of way areas would need to be confirmed during the feasibility of the project. Pedestrian Accommodations — There are currently no pedestrian accommodations along this section of roadway. 2. PROPOSED IMPROVEMENTS Sanitary Sewer and Water Main Two alternatives were considered for replacing the sanitary sewer and watermain including trenchless technology with cured in place pipe (CIPP) for the sanitary sewer and pipe bursting to replace the watermain. The second alternative looked at replacing City of Spring Park - Feasibility Report FR-2 Sambatek Project No. 21963 January 3, 2022 the sewer and watermain with conventional methods or excavating, removing and replacing the pipe with new materials. Trenchless methods are generally used where: 1. Pavement is in good condition and does not need to be replaced. 2. Where a trenchless method can save time and allow better access to properties or. 3. Where a trenchless method would be cost effective compared to an overly deep excavation. Traditional, excavate, remove and replace methods are typically chosen for the following reasons. 1. Pavement is going to be replaced due to age and poor conditions 2. Where services lines to homes need to be replaced. 3. Where digging depths are not excessive and 4. Where the traditional methods are less costly. After meeting with a reputable contractor to discuss the pros and cons of traditional excavating methods versus trenchless methods we are recommending that the sewer and water be replaced with the traditional methods for the following reasons. 1. Due to the limited right-of-way, pipe bursting pits would not allow traffic to access homes on a daily basis and therefore would not provide a benefit over excavating methods. 2. The age and materials of the service lines requires that the service line from the main to the property line be replaced. Even with trenchless methods for the main line replace and excavating from the centerline of the road to each home would be required to replace the service lines. With tradition excavation methods the connection to sewer and watermain are easier to complete and can be completed with a higher level of confidence that the connection will not leak and will provide a much longer service line. 3. Sanitary sewer manholes can be replaced with new manholes versus spray lining the old manholes and therefore will further reduce I&I and provide a lower long term life cycle cost. 4. Traditional methods can be completed at a lower cost with minimal additional disruption to access or homes on the roadway. The water main on Black Lake Road is fed from three locations. The watermain will be replaced with 8" C-900 PVC from Shoreline Drive (TH15) to House number 2494 and approximately 10-feet of the lines feeding the Black Lake Road water main from Interlachen Road via Channel Road and Rose Hill Drive. The project will include the replacement of gate valves and hydrants in addition to corporation stops, services from main to property line, and curb stop box and valves. The sanitary sewer will be replaced with 8" PVC Pipe and new precast concrete manholes and casting, and each home will receive a new service line wye and PVC service line pipe to the property line. City of Spring Park - Feasibility Report FR-3 Sambatek Project No. 21963 January 3, 2022 Minnesota Department of Health will conduct a plan review of the project as it pertains to water main improvements. Street Construction Right of Way -Black Lake Road The existing roadway width varies throughout the corridor but is generally 16 feet wide. State fire code guidance on minimum roadway width for two-way traffic is 20 ft. Therefore, road widening will be necessary. As indicated in the ROW paragraph above, there are existing encroachments along the corridor which will be considered in the final design of the project. A typical road width of 20-feet from curb face to face will be the goal but will be adjusted to 18-feet wide as necessary to avoid existing obstacles. To allow for a 20- foot roadway from face of curb to face of curb, we will need to provide a 24-foot-wide combination of right-of-way and permanent easement to allow for the construction of the road. Temporary easements or right of entry may be required to complete the sanitary sewer and water service line connections to the individual homes. The existing street section will be reconstructed with a new typical section with 3.5" of bituminous surfacing and a Class 5 aggregate base to provide a 7-ton design. The new street section will include a ribbon concrete curb and gutter in most locations and where required to control drainage a B618 curb & gutter will be used. a� rwoort RiA[ r, � r In" R W L0� " T A ANON MIICOR 11tl1Oe11 FIDE. RIBBOti ClNt9 A, GURER •nmu nn il= T• iara"r `• Ale Nnn wrms SIR-$ T r 1r i In . In • r ww�r -1 YALtiY MIRet sm-io City of Spring Park - Feasibility Report FR-4 Sambatek Project No. 21963 January 3, 2022 Storm Drainage Black Lake Road - The project will include installation of new storm sewer pipe and catch basins at project low points. The new system will direct and capture flow and address spread issues in high intensity rain events. Stormwater treatment devices are proposed to aid in the removal of pollutants prior to discharging to the lake. Revised MS4 requirements that go into effect for the 2022 construction season require treatment of existing impervious areas. Due to site constraints which include limited ROW areas, these devices are intended to provide this required treatment. Where excessive runoff on the lake side of the road is causing problems, B618 Curb & Gutter will be used to prevent runoff or reduce the amount of onto private properties. The storm sewer will be designed to current City standards for a five-year storm event. No changes to the existing drainage patterns are proposed. 3. IMPACT OF PROPOSED IMPROVEMENTS The proposed street improvements will not create new maintenance issues for the Public Works staff. The City will work with affected property owners and the Contractor to resolve any situations that may arise during construction. Short term traffic delays, construction dust and noise, and erosion may occur. Efforts to minimize these impacts include the restriction of work hours and dust and erosion control measures included in the project. Any disruptions that occur to existing yards, sprinkler systems, and driveways will be restored. 4. OPINION OF PROBABLE COST Sambatek Project No: 21963 Description: Black Lake Road Street and Utility Improvements Cost Item Percent Amount Construction Costs Street and Drainage Improvements $ 823,000* Water and Sanitary Sewer Improvements $1,083,500 Total Construction Costs $1,886,500 Note: Construction Costs include a 20% Contingency. *Includes $150,000 for ROW Costs and Fees noted below. Administrative Costs Engineering 15% $236,000 Assessment 1 % $15,700 City of Spring Park - Feasibility Report FR-5 Sambatek Project No. 21963 January 3, 2022 Legal Administration Capitalized Interest Bonding Total Administrative Costs TOTAL ESTIMATED PROJECT COSTS 5. PROJECT FINANCING 1 % $15,700 1 % $15,700 1 % $15,700 1 % $15,700 $314,500 Grants — The city will continue to pursue any available grant funding or low interest loans through the Met Council I&I program for the replacement of the sanitary sewer. Assessments — The current city assessment policy allow for up to 25% of the Roadway Improvement cost to be assessed on accordance with State Statute Section 429. The Assessment Policy states that the replacement of existing sewer and water mains and services lines will not be assessed. Street improvements can be assessed by the unit or by the adjusted front foot method. There are 26 properties that will benefit from the roadway improvements to Black Lake Road with varying front footage from 39' to 70' of abutting frontage. The adjusted front footage method could be applied to this project, but it would be our recommendation to use the Unit method of Assessments. The preliminary assessment for roadway, storm sewer and right-of-way acquisitions for this project would be 25% of $803,000 or $200,750 or $7,721.15 per parcel assuming 26 equal assessments. The council would need to set the terms of the assessment including length of payback and interest rate. If the option to underground the power and construction a standalone streetlight system at an estimate cost of $250,000 the council would need to determine an appropriate assessment and or method of financing this cost. 6. PROJECT SCHEDULE • Council Accepts the Feasibility Report and Orders Public Hearing ..............December 20, 2021 • Public Hearing.................................................................................... January 3, 2022 • Authorize the preparation of the Plans and Specifications ............................. January 3, 2022 • Approve the Plans and Specifications and Authorize the Ad for Bid...................March 7 , 2022 • Open Bids...............................................................................................April 18, 2022 • Award of Bids........................................................................................... May 2, 2022 • Begin Construction......................................................................................June, 2022 • Complete Construction...............................................................................August ,2022 Note: If the council decides to move forward with placing the power underground and construction a new streetlight system a separate public hearing will be held. It is assumed that the underground power and streetlights would be constructed at the same time as the street work. A separate assessment hearing would be held after the bids are opened but prior to awarding the bids or after the construction has been completed to ensure the City of Spring Park - Feasibility Report FR-6 Sambatek Project No. 21963 January 3, 2022 project costs are finalized. The assessment public hearing dates can be adjusted based on the council's preference for before or after construction is completed. 7. SUMMARY AND RECOMMENDATION The project as proposed addresses deteriorating infrastructure needs along Black Lake Road. Several alternatives for utility replacement have been reviewed and it has been determined that the sanitary sewer and water utilities will be replace by conventional open trench methods. The roadway will be widened up to a width of 20-feet to meet state fire codes where possible and concrete curb & gutter will be provided to control drainage along the roadway with storm sewer treatment structures provided to enhance the water quality of the discharge to the lake. Additional right-of-way or permanent easement will be required in several areas and the final requirements will be determined during the preliminary design stages. The City Council has determined that the abutting properties will benefit from the improvements and that assessments in accordance with the City Assessment Policy will be levied in accordance with the State Statutes with a public hearing scheduled prior to approving the project and an assessment hearing held after the costs of the project has been determined. The project has been determined to be feasible and cost effective and provides for the long-term needs of the abutting properties and community and the recommendation is to move forward with this project. City of Spring Park - Feasibility Report FR-7 Sambatek Project No. 21963 January 3, 2022 1 Doman ir "N IF 17 J, 9t so w j*,tl� icy-` # �� •, .' './ •lest�.. p 1 Legend Proposed Catch Basin Proposed Storm Sewer Storm Sewer Line Size "New" Roadway within ROW "New" Roadway outside ROW h4i Parcels /Z City of Spring Park 12/31/21 Staff/Council Payroll Check#32643- 32653 and EFT's Payments Check # Employee/Council Name Check Amount Check Date 5849 Farniok, Sharon L. Hoffman, Jamie K. Tolsma, Daniel J. $2,395.36 12/31/2021 5851 $3,071.67 12/31/2021 5850 $2,232.95 12/31/2021 5852 Xion , Patria $2,069.70 12/31/2021 Sub Total $9,769.68 5853 Chase, Mark $277.05 12/31/2021 5854 Hoffman, Jeff $277.05 12/31/2021 5855 Horton, Pam $277.05 12/31/2021 5856 Hughes, Gary $277.05 12/31/2021 5857 Rockvam, Jerry $369.40 12/31/2021 Sub Total $1,477.60 Electronic Misc. Disbursements EFT# PERA Employer Payroll Payment for 12/31/21 $1,871.97 1/3/2022 FICA Employee/Employer Payroll Withholding Taxes for 12/31/21 $3,248.19 1/3/2022 EFT# EFT# Dec.21 Employee State Payroll Withholding Taxes $1,000.18 1/3/2022 EFT# Dec.21' Wells Faro Monthly Bank Charge EFT# Jan.22' PSN monthly fee for (Payment Services Network EFT# Dec.21' Optum Bank - HSA Deposit for Patria Xion $150.00 1/3/2022 EFT# Dec.21' Sales & Use Taxes collected from 3rd Qtr.2021 Business Utility Payments EFT# Dec.21' Sun Life Insurance Premium EFT# Dec.21' Sun Life Insurance Premium for Long Term Disability EFT# Dec.21' Em to ee Health Insurance Premium $3,796.06 1/3/2022 Sub Total $10,066.40 Claims: Ck# 32643-32653 $44,563.25 12/29/2021 TOTALS $65,876.93 CITY OF SPRING PARK *Check Summary Register© Batch: 122921 PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 12/30/21 4:03 PM Page 1 32643 CITY OF BLOOMINGTON 12/30/2021 $21.00 Nov.21' Water Testing Fees 32644 GOPHER STATE ONE -CALL 12/30/2021 $12.15 Nov. 21' Locates - 9 ea. 32645 MARK HODGES 12/30/2021 $60.00 Work Session Recordings - 12/20/21 32646 JUBILEE FOODS 12/30/2021 $37.91 Water Cases (2), Paper Plates, & Diet Coke (3 32647 KODIAK POWER SOLUTIONS 12/30/2021 $3,249.78 Maint./Service & Labor for Lift Stations #2, 3, 5 32648 LARSON LAWNSCAPE, INC. 12/30/2021 $9,880.00 Sidewalk/Trail Snow Removal (19.75 hrs) Dec 32649 LOFFLER COMPANIES, INC. 12/30/2021 $138.48 Oct.21' Copier Usage Agreement for 11/22/21- 32650 CITY OF ORONO 12/30/2021 $13,916.05 Remb. for watermain break services at 4501 S 32651 RANDY'S ENVIRONMENTAL SER 12/30/2021 $34.49 City Hall Doc. Shredding Services on 11/23/21 32652 SAMBATEK, INC. 12/30/2021 $17,113.57 Engi. Fees - West Arm Road Pavement Projec 32653 UNICLEAN CLEANROOM SERVIC 12/30/2021 $99.82 Dec. 21' Cleaning Services for Rugs Total Checks $44,563.25 CITY OF SPRING PARK *Check Detail Register© Batch: 122921 PAY 12/30/21 4:21 PM Page 1 Check # Check Date Vendor Name Amount Invoice Comment 10100 Wells Fargo Bank NA 32643 12/30/21 CITY OF BLOOMINGTON E 601-49400-306 Testing Fees $21.00 20138 Nov.21' Water Testing Fees Total $21.00 32644 12/30/21 GOPHER STATE ONE -CALL E 601-49400-310 Contracted Services $6.08 1110748 Nov. 21' Locates - 9 ea. E 602-49450-310 Contracted Services $6.07 1110748 Nov. 21' Locates - 9 ea. Total $12.15 32645 12/30/21 MARK HODGES E 101-41100-109 Recording Service $60.00 20211220-Sp Work Session Recordings - 12/20/21 Total $60.00 32646 12/30/21 JUBILEE FOODS E 101-41500-437 Other Miscellaneous $37.91 122921 Water Cases (2), Paper Plates, & Diet Coke (3) Total $37.91 32647 12/30/21 KODIAK POWER SOLUTIONS E 602-49450-491 LS Repair/Maint $3,214.36 915 Maint./Service & Labor for Lift Stations #2, 3, 5 & 6 and shop supplies E 602-49450-215 Shop Supplies $35.42 915 Maint./Service & Labor for Lift Stations #2, 3, 5 & 6 and shop supplies Total $3,249.78 32648 12/30/21 LARSON LAWNSCAPE, INC. E 101-43101-307 Snow Removal - Sidewalk $2,561.25 77735A Sidewalk/Trail Snow Removal (19.75 hrs) Dec 1 - Dec 15, 2021 E 101-43101-309 Snow Plowing - Streets $4,913.75 77735E Roads & City Hall Snow Removal (51.25 hrs.) Dec 1 - Dec 15, 2021 E 101-43101-318 Street Salt -Sanding $2,405.00 77735C Salt Application (16.50 hrs.) Dec 1 - Dec 15, 2021 Total $9,880.00 32649 12/30/21 LOFFLER COMPANIES, INC. E 101-41500-413 Office Equipment/Rental $46.16 3907406 Oct.21' Copier Usage Agreement for 11/22/21- 12/21 /21 E 601-49400-413 Office Equipment/Rental $46.16 3907406 Oct.21' Copier Usage Agreement for 11/22/21- 12/21 /21 E 602-49450-413 Office Equipment/Rental $46.16 3907406 Oct.21' Copier Usage Agreement for 11/22/21- 12/21/21 Total $138.48 32650 12/30/21 CITY OF ORONO E 601-49400-411 Repairs / Breaks $4,655.85 20141918A Remb. for watermain break services at 4501 Shoreline Dr on 11/15/21 from Klein Underground LLC E 601-49400-411 Repairs / Breaks $8,884.15 20141918B Remb. For watermain break services at 4501 Shoreline Dr on 11/05/21 from Valley -Rich E 601-49400-220 Repair/Maint Supply $231.05 20141918C Remb. water treatment plant supply from Grainger E 101-42000-313 Booking Per Diem/Jail Ch $145.00 20141918D Remb. forjail charge Total $13,916.05 32651 12/30/21 RANDY'S ENVIRONMENTAL SERVICES CITY OF SPRING PARK *Check Detail Register© Batch: 122921 PAY 12/30/21 4:21 PM Page 2 Check # Check Date Vendor Name Amount Invoice Comment E 101-41500-310 Contracted Services $11.50 337600-8 City Hall Doc. Shredding Services on 11/23/21 E 601-49400-310 Contracted Services $11.50 337600-8 City Hall Doc. Shredding Services on 11/23/21 E 602-49450-310 Contracted Services $11.49 337600-8 City Hall Doc. Shredding Services on 11/23/21 Total $34.49 32652 12/30/21 E 201-43100-528 E 101-41910-303 E 203-43200-515 E 602-49450-303 E 201-43100-529 SAMBATEK, INC. Road Pavement Project 2 Engineering Fees Sunset Drive Improvemen Engineering Fees Black Lake Rd Feasibility $463.50 21082A $968.67 21085A $849.75 21085E $139.05 21085C $14,692.60 21086 Total $17,113.57 32653 12/30/21 UNICLEAN CLEANROOM SERVICES E 101-41500-310 Contracted Services $99.82 193304 Total $99.82 10100 Wells Fargo Bank NA $44,563.25 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $11,249.06 201 PUBLIC IMPROV REVOLVING FUND $15,156.10 203 CAPITAL SPEC REV FUND $849.75 601 WATER FUND $13,855.79 602 SEWER FUND $3,452.55 $44,563.25 Engi. Fees - West Arm Road Pavement Project - Construction Admin. 11/14/21-12/18/21 (3 hrs.) Engi.Fees - General Services (5.9 hrs.)-11/14/21 - 12/18/21 Engi. Fees - Sunset Drive CR#51 (5.5 hrs.) 11/14/21 - 12/18/21 Engi.Fees - General Services - CIPP Sewer Utilities (.90 hrs.) 11/14/21 - 12/18/21 Engi.Fees - Black Lake Road - Roadway Design/Survey/Addi.Services/Reim b.Exp. 11 /14/21- 12/18/21 (105.75 hrs) Dec. 21' Cleaning Services for Rugs