1/3/2022 - City Council - Regular - MinutesSPRING PARK
On Lake 911innetonka
1. CALL TO ORDER
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CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 3, 2022 — 7:00 PM
SPRING PARK CITY HALL
The meeting was called to order at 7:00p.m. The following Council Members were present:
Jeff Hoffman, Mark Chase, Gary Hughes, Pam Horton, and Jerome P. Rockvam.
Others present: City Administrator Tolsma, City Engineer Mike Nielson, Rick Gorra, Mike Mason
2. PLEDGE OF ALLEGIANCE
Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
Council Member Hughes motioned, beingseconded by Council Member Horton to adopt the meeting agenda
as presented. On vote being taken, the motion was unanimously approved.
Council Member Horton motioned, being seconded by Council Member Hoffman to:
a. Approve City Council Work Session Minutes from December 20, 2021
b. Approve Regular City Council Meeting Minutes from December 20, 2021
c. Resolution 22-01: Naming Official Depository
d. Resolution 22-02: Establishing Order of Business
e. Resolution 22-03: Approving Pre -Authorization of Certain Claim Payments
f. Resolution 22-04: Authorizing the Use of City Credit Card by Designated Employees
g. Resolution 22-05: Designating Annual Polling Place
On vote being taken, the motion was unanimously approved.
5. PUBLIC FORUM - none
6. PRESENTATIONS & Q1 JEST SPEAK RS -none
7. PUBLIC HEARINGS - none
8. PETITIONS, REQUESTS, & APPLICATIONS - none
Council Proceedings
January 3, 2022
Page 2
9. ORDINANCES & RESOLUTIONS - Council Member Hoffman motioned, being seconded by Council
Member Chase to adopt.
a. Resolution 22-06: Dates of Meeting, Holidays, and Office Hours
On vote being taken, the motion was unanimously approved.
City Administrator Tolsma brought forth discussion surrounding city hall hours of operation and whether
they can be amended and still meet resident needs. Discussion was had. It was determined that the subject
will be moved to the next work session for further review.
10. REPORTS OF OFFICERS AND COMMITTEES - none
a. Mayor & Council - Mayor Rockvam brought forward the project list provided by City Ad-
ministrator Tolsma and stated he would like to see some of the projects completed prior to
Tolsma leaving.
b. City Staff - City Administrator Tolsma provided Council with the list of Appointments
for 2022. Discussion was had.
Council Member Hoffman motioned, being seconded by Council Member Horton to adopt the Appoint-
ments for Year 2022. On vote being taken, the motion was unanimously approved.
Tolsma provided the Council with a list of open projects and recommended holding
a special meeting to discuss the open administrator position and next steps.
Discussion was had. It was determined to meet with the prior interim administrator,
Jim Brimeyer, for coverage assistance and the search for a new one. Council Member
Hoffman also asked Tolsma to put together a job description and post on the League
of MN Cities website.
c. Contract Staff -
i. Black Lake Road: Authorization of Plans & Specifications
City Engineer Nielson stated he hoped to have the Black Lake Road public meeting to-
night but there was a glitch with sending out the notice so the public meeting will be held
2 weeks from now. Nielson said they thought maybe we could use a prescriptive ease-
ment for the right of way acquisitions, but he was advised the Torrens properties were ex-
empt from the MN ruling and roadway improvements are not covered under the current
utility easement. Discussion was had. Mayor Rockvam stated if there is property we need
to purchase, then we need to move forward and purchase it and get that resolved prior to
having a public meeting. Nielson said he will get the appraisal ordered and asked the
Council for approval to pay for the appraisal assessments.
Council Proceedings
January 3, 2022
Page 3
Mayor Rockvam motioned, being seconded by Council Member Hoffman to allow staff to approve the
cost of the appraisal. On vote being taken, the motion was unanimously approved.
Nielson brought forward whether we should use the cost estimate from Xcel or obtain
a firmer estimate for the undergrounding of the power lines. Discussion was had.
Council Member Hoffman made a motion, seconded by Council Member Horton to accept the cost esti-
mate from Xcel Energy in addition to obtaining an estimate from a licensed electrician for the hook-up
from the residence to the post. On vote being taken, the motion was unanimously approved.
11. NEW BUSINESS & COMMUNICATIONS - none
12. CLAIMS FOR PAYMENT
b. January 3, 2022 Claims
Council Member Horton motioned, being seconded by Council Member Hughes to approve the claims for
payment. On vote being taken, the motion was unanimously approved.
13. UPCOMING MEETINGS fig TR ININ T
c. January 12 - Planning Commission Meeting - 6:00 PM
d. January 12 - LMCD Work Session with Regular Meeting to Follow - 6:00 PM
e. January 18 (Tuesday) - City Council Work Session Meeting - 6:00 PM
f. January 18 (Tuesday) - City Council Regular Meeting - 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
Tolsma passed out an invitation from the Gillespie Center to present a partnership award to the partner
cities on January 131 at 6:OOpm.
MWAU 9KNIUVOWN
There being no further discussion, Council Member Hoffman motioned, beingseconded by Council Member
Chase to adjourn the meeting at 8:09p.m. On vote being taken, the motion was unanimously
approved.
J ie Hoffman, City C
Dan Tolsma, City Administrator