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1/28/2022 - City Council - Special - AgendasCITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 28, 2022 — 12:00 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonk¢ wyk"AIC•Z• 1.1 b•' u ► ► \ • a. City Administrator Search Proposal — David Drown Associates b. Black Lake Road Update & Discussion TO FOWN 11 W.11► 101W M11 01 Celli:►u IN ►1 The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report DDA Human Resources, Inc, a David Drown Aswcfates Company January 24, 2022 City Council City of Spring Park 4349 Warren Ave Spring Park, MN 55384 Dear Honorable Mayor Rockvam and Members of the Council, St. Bonifacius Office: 4796 Merganser Drive St. Bonifacius, MN 55375 (612) 920-3320 xi 11 1 fax (612) 605-2375 www.ddahumanresources.com Sent via email only Thank you for the opportunity to submit a proposal to assist the City of Spring Park with a search for your next City Administrator. DDA is based in Minnesota, our firm has extensive experience with local governments, and we thoroughly understand the complexities faced by local governments in Minnesota. DDA uses a proven, comprehensive process ensuring clients can identify the best fit for their organization and community. The attached proposal includes several elements that sets us apart in our approach to providing this service. Highlights include: • Knowledge and experience: Our firm comprehensively knows and understands local government in Minnesota. DDA has conducted more Minnesota City and County Administrator and high-level management searches in the last five years than any other firm, by a wide margin. • Communications: Communication with the City Council is a high priority and something we take great pride in. I will be on site multiple times throughout the search process or can be available virtually, if preferred, and will provide weekly email updates to the City Council throughout the process. • National and local outreach: Our advertising penetrates a diverse market. We advertise nationally, regionally, and locally to attract a greater pool of candidates. We also concentrate our efforts on personal outreach to potential candidates who may not be actively job seeking. • Adherence to deadlines: When a deadline is established, we will meet it. • Work Personality Index: Each semifinalist will complete a work personality index which describes key features of the candidate's personal style that influence their approach to tasks, ways of interacting with people, and performance at work. • Background check process: Instead of doing a comprehensive background check on a single finalist, we do so for all interviewees including personal character references from current and former supervisors. • Intellect Profile: Each finalist will complete an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. • Comprehensive and competitive service: We take great pride in providing the best service at a fair and equitable price. We think you will find that our Minnesota based company is nimble, efficient, and personable. We know and understand local government, and that will always guide our work. • Assurance: We provide a 24-month guarantee. For any reason, if the newly hired Administrator leaves the organization within the first 24 months of employment, DDA will complete another search without professional service fees. We look forward to answering any questions you may have after reviewing the attached material. Thank you for your consideration. Sincerely, dl7r-- N. 00,0�_ Liza Donabauer DDA Human Resources, Inc. Iiza(cDdaviddrown.com CITY OF SPRING PARK City Administrator Search Proposal Submitted by DDA Human Resources, Inc. DDA Human Resources, Inc. a David drown Associates Company January 24, 2022 Prepared by: Liza Donabauer Management Consultant ■ Description of the Firm ■ Process Details ■ Approach to the Process ■ Fees ■ Service Team ■ Assurance ■ Timeline ■ References Proudly based in Minnesota, David Drown Associates (DDA) is a full -service consulting firm with more than 20 years working with local governments providing a full range of fiscal and economic development services, along with compensation and classification services and executive searches, to over 450 government clients throughout Minnesota. Over these years, we have gotten to know local government well, and we have worked hard to keep our services up to date to meet the ever -changing needs of our clients. In 2013, we expanded our scope to provide human resources services — we started with executive recruitment and organizational studies and more recently added classification and compensation studies. Because of growth in our human resource service area, a new human resource affiliate company was created in 2017. DDA Human Resources Inc. currently employs eleven individuals serving cities, counties, and special districts throughout Minnesota. The vast majority of our consultants are recent practitioners having served as Administrators or Human Resource Managers. We have provided executive search services to over 100 cities and counties throughout Minnesota. Therefore, we understand the current challenges, know hundreds of potential candidates, and have our finger on the pulse of hiring City and County Administrators and Managers anywhere in the state. We take great pride in providing the best service at a fair and equitable price. We think you will find that our small company is nimble, efficient, and personable. We know and understand local government, and that will always guide our work. Our approach to this search will be to focus on finding the best fit for the City of Spring Park. This is accomplished, first and foremost, by listening to what you are saying, understanding your goals and objectives, and building the search process off that foundation. After gathering background information, we comprehensively advertise the position and make sure that the posting gets into the hands of prospective candidates. In some cases, those persons are not active job seekers, so we will make every effort to find those folks through direct outreach efforts. After the posting closes, an analysis of candidates will be completed so that, when the semifinalists are presented to the City Council, you will be confident that these people are the best matches from the submitted applications. After the Council selects the finalists, these candidates will be fully researched, and all necessary hiring information will be available prior to the Council making a decision. Communication with the City Council is a high priority. In addition to our Consultant Liza Donabauer being on site regularly, the City Council will receive weekly email updates, and she will always be available for questions. CITY OF SPRING PARK City Administrator Search Proposal LIZA DONABAUER — PROJECT LEAD Liza came to DDA with both private and public -sector experience. With a background in construction and finance administration, her passion for public sector work led her to Wright County where she provided support to the HR Department, County Coordinator, and Commissioners. While pursuing her MBA, Liza entered city management for Clearwater, Kansas, and then later moved to Arlington, Minnesota. During her four years in Arlington as a City Administrator, she completed a reorganization of the administration department, developed an orientation and capital planning process for two new councils, conducted compensation studies for several departments, engaged in a strategic planning session, and took part in developing a leadership curriculum for up-and-coming leaders in Sibley County. Her work has centered on human resource management, strong community participation, and leadership development. Liza enjoys working with colleagues throughout the state through her involvement in MCMA, a state affiliation of ICMA. She currently serves on the MCMA Women in the Profession Committee and Annual Conference Planning Committee. Since joining DDA, Liza has conducted over 30 Administrator/Manager and Department Director searches. Contact Information: liza@daviddrown.com 612-920-3320 x111 4796 Merganser Drive St. Bonifacius, MN 55375 LIZ FOSTER Liz is an Assistant Consultant that provides support and assistance within our Human Resources Division. Since joining DDA in 2015, Liz has been involved in numerous executive searches and other HR projects. Some of Liz's duties include community research, creating position profiles, assembling interview materials for our clients, and providing general administrative support to our consultants. Contact Information: liz daviddrown.com 612-920-3320 x108 704 10th Ave SE Austin, MN 55912 CITY OF SPRING PARK I City Administrator Search Proposal MARK CASEY Mark joined as a Management Consultant specializing in executive searches, strategic planning, and organizational consulting in the Twin Cities metropolitan area. In his thirty-three years of public service, Mark has served as the City Manager for the City of St. Anthony Village, City Administrator for the City of Annandale, and Director of Community Education for both the Annandale and Maple Lake school districts. He also worked for the Cities of Faribault, Saint Peter, and Columbia Heights. Mark received his undergraduate degree from the University of Minnesota and a master's from St. Cloud State University. He has served on numerous boards and commissions including the League of Minnesota Cities, Metro Cites (President), Metro Area Management Association, and the Allina Hospital Board of Directors (Buffalo, MN), and he has been a frequent guest lecturer at the University of Minnesota, Hamline University, and Metro State University. Mark will assist with recruitment and consulting as needed. Contact Information: mark(cbdaviddrown.com 612-920-3320 x113 2241 17th Street NW New Brighton, MN 55112 GARY WEIERS Prior to joining DDA in 2013, Gary had over 20 years of county government management experience, the last 11 years as County Administrator in Rice County. Prior to becoming Administrator, Gary served as the Social Service Department Director in Rice County and worked as a Social Service Supervisor in Mower County and Sherburne County. Gary received his bachelor's degree from the University of St. Thomas and has honed his skills by working his way up from an entry level social worker position to be the head of a $50 million organization with over 350 employees. Gary has worked with local governments ranging in size from a couple thousand residents to communities of over 150,000 persons. In addition to conducting executive searches, Gary has done work with communities on sharing services, organizational analysis, strategic planning, and other management related work. Gary has conducted over 80 executive searches and numerous organizational studies. Gary will assist with recruitment and consulting as needed. Contact Information: gary(a�daviddrown.com 612-920-3320 x109 1327 Merrywood Court Faribault, MN 55021 CITY OF SPRING PARK I City Administrator Search Proposal This timeline is tentative. The final timeline will be set after the City Council's decision to proceed. The dates highlighted in yellow indicate required Council participation. Decision by City Council to January 28, 2022 proceed _._........_...____...__........_._._........ Information gathering __._._..__._.._....._._._..__.._.._._-__._......____._._..____--_._.__......___.. Gather all pertinent background information f - February 3, 2021 ■ Gather salary information and review job description i Professional position profile Meet with sta stakeholders, and each member of the Cit�C-ounciI_,_L Develop position profile and advertisement February —� ry 15 2022 -i Approve position profile City Council approves profile, job description, salary range, and hiring Special Council+ process Meeting j February 15 or 17, _ Candidate recruitment _—_ _ .. Post position immediately upon approval of profile 2022 February 21, 2022- ■ Comprehensively advertise { March 21, 2022 _- ■ ' Email and hone calls to prospective candidates Screening of applicants DDA will review and rank applicants based on job related critena and March 22, 262-Y select semifinalists ���_ I DDA will administer a work -related personality index to all semifinalists Personality Index April 8, 2022 — Video interview Each semifinalist will -Complete a video interview April 8, 2022 Selection of finalists ■ C' Council selects finalists for interviews .--> _ - -- — 1 �y __..._._._... Special Council i DDA will notify candidates not selected as finalists Meeting --------___.._...__.__:_____----.__..___.._.._.__..__... _. April 13. 14 or 19, 20, 2022 Background check of all Includes: May 2, 2022 finalists ■ Criminal background: county, state, national ■ Sex offender registry ■ Social Security number verification • Education verification ■ Credit check i , i Reference check on all I finalists DDA will conduct reference checks with current and former employers on all finalists May 2, 2022 Intellect profile DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. May 2, 2022 i Finalist packet DDA will provide the Council information including:: May 3, 2022 T I ■ Summary of references i . ■ Results of background checks ! Personality index reports '■ ` Video interview ■ Resumes, etc.' Interviews DA will prepare all interview materials and be at all interviews May present 10, 2022 and other functions. It is recommended that Council interviews be at a Special Meeting special meeting Decision ,- I City Council will select candidate for offer May 10, 2022 DDA will negotiate agreement with selected candidate May 13, 2022 j Offer and agreement New Administrator begins y -7 June � Projected start date .: Follow up DDA will follow up periodically with the new Administrator June 2023 CITY OF SPRING PARK I City Administrator Search Proposal STEP 1: INFORMATION GATHERING DDA will gather and assemble background information pertaining to the City and position. In addition, Liza will meet individually with all Council members to discuss candidate attributes, experience, and other important qualifications. Others will be interviewed as per the direction of the City. At the same time, the job description will be reviewed and updated and, if needed, we will gather relevant comparative salary information for consideration by the Council. We will quickly develop a comprehensive understanding of the organization, community, and position. Deliverables: ■ In -person information gathering via interviews with the Council ■ DDA receives information from the City such as organizational chart, logos/images, budgets, existing job description, etc. STEP 2: DEVELOPMENT OF POSITION PROFILE Based on the information received from the City Council, DDA will develop a professional position profile that is customized to present the City of Spring Park in the most positive manner and provides prospective candidates with meaningful information. A draft will be presented to the City Council for consideration and approval prior to advertising. A sample profile is attached. Deliverables: ■ Draft profile sent to City Council for approval ■ Review and approval of job description and salary range by Council ■ Review and approve proposed search timeline for purposes of advertisement and scheduling STEP 3: ADVERTISEMENT AND RECRUITMENT DDA will comprehensively advertise the position and make direct contact with possible candidates who are not active job seekers. Some of the places the position will be advertised include: League of Minnesota Cities, International City/County Management Association, Minnesota Association of City/County Managers, Association of Minnesota Counties, GovemmentJobs.com, and municipal associations in Iowa, Wisconsin, North Dakota, and South Dakota. In addition, the posting will be shared with professional networks through the Universities of Minnesota, Iowa, Wisconsin, South Dakota, and Nebraska, as well as the MN Private Colleges Consortium, MN State Universities, and other colleges and universities. Beyond the traditional advertising sites, our advertising also penetrates diverse markets such as Woman Leading Government (WLG) and International Network of Asian Public Administrators (I-NAPA). Other local advertising will be done as per direction from the City. Regular communication with candidates will occur throughout the process. The simple DDA online application process will be used unless the City prefers to use an existing City methodology. Our online application system enables us to efficiently manage applicant flow, and corresponding reference information, and allows us to communicate with each applicant quickly and effectively. We are known for our communication with both the applicant and our client which engages and informs both parties of each step. Our system also allows us to access, review, and evaluate thousands of prior applicants who may not be actively seeking a job but who may be open the "right opportunity." CITY OF SPRING PARK I City Administrator Search Proposal Deliverables: ■ Advertising outreach begins with posting on identified websites and social media platforms ■ Direct contact through established professional network ■ We utilize our database of identified prospective candidates to contact via email or phone call STEP 4: INITIAL SCREENING AND REVIEW DDA will complete a comprehensive analysis of every application received and determine approximately 8-12 semifinalists based on job related criteria to complete a video interview. Our clients have most notably been pleased with the video interview component of our process. Video interviews allow our clients to determine whether they see the candidate as a good prospect for a final interview and gain additional insight on the candidate's education, experience, personality, as well as their ability to think on their feet, all of which has been said to help lay the foundation for the final interview process. Access to, and viewing of, this information is as simple as clicking on a link from the individual client's laptop, phone, or smart device in a location and at a time that is convenient for them. Candidate confidentiality when the Council is deliberating is maintained by assigning and referring to each semifinalist candidate as a number. Candidates are considered public once they are chosen as a finalist. Each semifinalist would also complete an information disclosure and a work -related personality index. About one week prior to selecting finalists for interviews, the information disclosure, video interview, personality index, cover letter, and resume from each of the semifinalists will be made available to the Council for viewing. This will allow you ample time to comprehensively review candidates prior to determining who to bring in the for the final interviews. Upon reviewing this introductory material, DDA will then assist the Council in selecting its finalists for final interviews. After the Council selects finalists, those not selected as finalists will be notified by DDA. Deliverables: ■ List of approximately 8-12 semifinalists with cover letter, resume, and video interview ■ Results of personality assessment ■ Results of information disclosure that provides insight about conduct that could be viewed as impacting one's ability to perform the requirements of this leadership role ■ Confirm interview schedule and logistics ■ DDA will contact those not selected STEP 5: SELECTION After the City Council selects finalists, DDA will complete comprehensive background screenings including criminal history, civil court history, verification of education, driver's license review, credit check, and other items. Along with background checking all finalists, DDA will conduct character references with current and former supervisors to discuss various work responsibilities, projects, initiatives, leadership style, personality characteristics, etc. In addition, DDA will administer an intellectual profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. Approximately one week prior to the final interview process, the City Council will have access to each of the candidate's application materials, video interview, background check results, reference information, information disclosure, a work personality report, and an intellectual profile on each person. Early in the search process, Liza will discuss interview possibilities including leadership staff participation or virtual and/or in -person options for community involvement through a meet and greet event or interview panel, CITY OF SPRING PARK I City Administrator Search Proposal stakeholder interviews, individual and/or full Council interviews, a community tour, lunch with leadership staff, or other functions. Prior to interviews, Liza will prepare questions and then facilitate all interviews and other activities the City Council determines appropriate. Our goal is to make the process smooth and painless so the City Council can focus all its energy on finding the right person for the job and minimize staff disruptions to ensure the City can focus on the tasks at hand. Deliverables: ■ List of 3 to 5 finalists, confirming interview schedule and logistics ■ Leadership staff interview panel including summary of comments ■ Community engagement opportunities with virtual options ■ Tour of the community logistics ■ Video Interview ■ Summary of References ■ Results of background checks ■ Personality Index ■ Intellect Profile ■ Information Disclosure ■ Cover letter and resume ■ Press release STEP 6: OFFER After interviews are complete, Liza will assist the City Council with deliberations, and she will facilitate the offer to the selected candidate. Liza will negotiate the terms with the candidate based on the parameters established by the Council. Deliverables: ■ Employment agreement ■ Press release ■ DDA will contact those not selected STEP 7: FOLLOW UP DDA will make periodic contact with the new Administrator for at least the first year of employment. Deliverables: ■ Periodic check in with new Administrator and Council representative CITY OF SPRING PARK i City Administrator Search Proposal In addition to the specific references listed on the following page, the City is encouraged to speak with any of the entities listed below: i Morrison Count MN i_ Administrator !'`+' City of Norwood Young America MN 'Administrator City of Winthrop MN R_Wir HRA _ Administrator Executive Director` City of White Bear Lake, MN __ C' ofAitlkin MN Cam. Metro-INET Nicollet Coun , MN _ Manager City of Barnesville MN Administrator _Administrator -- Executive Director Administrator • - Kittson County, MN ' Administrator "''"f {" Roseau County, MN Ci of Redwood Falls, MN - Mahnomen CounV MN Engineer Finance Director !:-'7� _._._.._..._.._..__ _ Administrator City of Watertown, MN —_ C' of New Pre..9 ._ue .MN .� ___. Le Sueur Cou MN Administrator ..._._...__.. _._ .__ ._..___. Administrator____ Administrator Le Sueur CourHy, MN Envn /P&Z Administrator Jackson County, MN Administrator City of Staples, MN Waseca County, MN —` — Prairie Lakes Youth Programs Clerk/Finance Director PW Director/Engineer ' Executive Director City of WatertownySD Kittson..County, MN Hubbard County, MN Administrator City of St. AnthonyVillage, MN Mana er City of Cannon Falls, MN City of Painesville, MN _ _ Kittson CountytMN _..._ .__....._.-_. Cook County. MN Public Works Director City of Monticello, MN _ Administrator Administrator/ED Dir.— Beltrami Coun MN %' Administrator ^' _Administrator �= Administrator City of Albert Lea MN Mana er C of Crookston, MN Administrator °' C of Waseca MN �_ City of Aitkin MN Director of E ineeri ng Administrator Brainerd HRA MN Executive Director Hof New Brighton, MN "f�`' Administrator `' _ city of Lake Ci MN ' <�+' Finance Director City of St. James MN Manager Ci of North St. Paul, MN _Manager DDA is currently conducting searches for the Cities of Benson, Breezy Point, Corcoran, Lester Prairie, Mora, Olivia, Stillwater, and Wadena, Minnesota, Goodhue and Polk Counties, Minnesota, Des Moines Valley Health and Human Services, the Mississippi Watershed Management Organization, and the Watertown Development Company. The fee for the search process is $22,000, payable at the completion of the search. This all-inclusive fee covers professional services and all expenses including travel, advertising, personality index, intellectual profile, background checks on all finalists, etc. If the City chooses to offer a travel stipend or reimbursement for expenses of the candidates, that cost is handled directly between the City and the candidates. DDA would be available to provide input and guidance on this item. If the newly hired Administrator leaves the organization within the first 24 months of employment, DDA will complete another search without professional service fees. Only actual expenses will be billed to the City. CITY OF SPRING PARK I City Administrator Search Proposal Brian Stumpf Mayor, City of Monticello City Administrator Search Phone Number: 612-598-4016 Email: montitowing(Mgmail.com Dave Borchert Board Chair, Brown County Commissioner County Administrator Search Phone Number: 504-354-3295 Email: com missionerdistrict 1 Aco. brown. m n. us Val Johnson Former Mayor, City of New Brighton City Manager Search Phone Number: 651-491-3364 Email: valiohnson87Cc-comcast.net Vern Rasmussen, Jr. Mayor, City of Albert Lea City Manager, Econ. Dev. Executive Director (ALEDA) & HRA Executive Director Searches Phone Number: 507-377-4330 Email: mavor(cD_ci.albertlea.mn.us "Thank you again, Liza, for a well -organized, professional, and detail -oriented process/search with us. It went so smoothly. I've been on Council through quite a few hires now, and this by far has been the best." -Charlotte Gabler, City Council Member City of Monticello, MN "We are very pleased with the professional services that you and your firm provided for a City Administrator. The process was stress free and provided us with many qualified candidates; this would have been very difficult for us to accomplish on our own. Thank you to Liza and her colleagues for guiding us from start to finish. Would highly recommend other organizations to consider DDA Human Resources for their hiring needs." -Chris McKern, Mayor City of Kasson, MN "After working with then, City Administrator Liza Donabauer for over 2 1/2 years, I can truthfully say she is the epitome of hard work and dedication to her profession. Her communication skills and procedures are without compare, and she did not shy away from any challenge. I have no doubt that she will continue to provide exemplary service in any work endeavor." -Rich Nagel, Mayor City of Arlington, MN "David Drown and Associates realize that every city has its own personality and you (Liza Donabauer) worked to identify New Brighton's personality to assure us the best possible candidate to become our new City Manager. The work that was done by you prior to even advertising for the position was key to our success. You spent hours interviewing staff, council and citizens trying to identify the qualities as well as the qualifications desired in a City Manager for our community. The resulting documentation represented New Brighton well and encouraged numerous qualified candidates to apply. Throughout the process, the entire Council was informed of progress and action steps along the way." -Val Johnson, Mayor City of New Brighton, MN CITY OF SPRING PARK 1 City Administrator Search Proposal Sample Profile CITY OF SPRING PARK I City Administrator Search Proposal SOLI City Administrator/Clerk/Treasurer Position 2022 Salary Range: $88,025 to $110,032 The City of Breezy Point is located in the North-Central portion of Crow Wing County on the Western shore of Pelican Lake and just South of Lake Ossawinnamakee. This attractive bedroom community has always been a popular recreation destination, but it is also a bustling residential community with lush tree cover and hidden neighborhoods. There are 2,574 residents that call Breezy Point home. With the seasonal population, that number swells upwards of 5,000 in the summer months. Breezy Point is the fastest growing city in Crow Wing County. It is expected that the City will grow by nearly 44 percent by the year 2030 as evidenced by nearly 60 building permits issued this last year, and that is likely to continue in 2022. Breezy Point is part of the Brainerd Micropolitan Statistical Area. The City of Breezy Point is best known for being home to the resort of the same name which became popular in the 1920's when the Breezy Point Resort was opened by millionaire publicist Wilfred Hamilton Fawcett, owner of Fawcett Publications and creator of the famous Whiz Bang Magazine. With the growth of the resort, the r surrounding area also grew and was incorporated as the Village of Pelican Lakes in 1939. The owners of the resort petitioned the City government in 1969 to change the name of the Village to Breezy Point. When villages became cities in 1974, the City of Breezy Point, Minnesota was created. Members of the Breezy Point community agree that the attractive setting and ` multitude of natural resources that the City has to offer is the leading, most vital asset of the community. They enjoy the small-town feel of the City and feel safe in j their neighborhoods. Tourism and recreation are essential components of the City's economy. Citizens support efforts to create a place where people don't want to leave and to support entrepreneurs, business expansion, and retention. The community boasts a thriving tourism and hospitality industry and welcomes thousands of guests in the summer months. The resorts also employ a significant workforce in the City and can be considered an anchor institution. Tourism is an economic driver. Commercial and industrial development is located along the City's main corridors. Breezy Point Resort, the major commercial development, is located on Pelican Lake in Nelson Bay. Other commercial development includes restaurants, convenience goods, professional offices, and professional services. Industrial development is concentrated in the Evergreen and Breezy Point business parks, located north of County Highway 11. � M or L r r a-, The Pequot Lakes Public School District serves the students of Breezy Point as well as students from the nearby communities of Pequot Lakes, Crosslake, Ideal Corners, Jenkins, and Nisswa. The District enrolls over 1,750 students and has approximately 140 licensed teachers with a student to teacher ratio of 17:1. Breezy Point is home to Eagle View Elementary School which lies on a bluff overlooking Rice Lake and enrolls nearly 600 students from early childhood through 4th grade. The District has a strong partnership with Central Lakes College, located in nearby Brainerd, and makes it possible for the students of the District to complete an AA degree while attending Pequot Lakes High School. The Pequot Lakes Public School District offers a rigorous academic program, rich opportunities in the arts, and a wide range of athletics and activities for its students. Breezy Point is proud to be home to the Cuyuna Regional Medical Center (CRMC) - Breezy Point Clinic and GuidePoint Pharmacy. Built in 2019, CRMC's $3 million, 10,000 square foot facility includes nine exam rooms, a procedure room, laboratory, x-ray room, central nurse's station, registration, and a welcoming patient area. GuidePoint Pharmacy offers many services such as medication synchronization and auto -filling of prescriptions, bubble packing medications, blood glucose and blood pressure screenings, pharmacogenomic testing, immunizations, medication therapy management, and prescription delivery. aliti,i The City of Breezy Point has long been a popular recreation destination with no shortage of activities for everyone in the family. In fact, the awarding -winning Breezy Point Resort was the foundation of the establishment of the City. The Resort campus houses three golf courses and a complete boat marina. The City is also home to a private air strip for citizens and visitors to use. A city park located at City Hall offers a playground, a basketball court, a ballfield, volleyball, and small and large pavilions for folks to use. There is also another smaller neighborhood park located on Breezy Point Blvd. A public swimming beach is also available, and the City maintains a public boat access as well as a fishing pier. The City also has wonderful walking trails available. The newest recreational opportunity for the City is their highly regarded 18-hole disc golf course, soon to be expanded to 36 holes. In addition, there are 200 lakes within a 50-mile radius of the City. The Paul Bunyan National Scenic Byway is a 54-mile route located in the middle of the state that runs through Breezy Point and can be traveled by car, by bike, or just by walking. Visitors of the trail can really take in the beauty of the lakes area, rolling hills, lush green forest areas, and marshes. A popular annual event held in Breezy Point is the Monarch Butterfly Release. Dozens of folks gather at the Pelican Woods Cemetery and Nature Trail on a Saturday in July to purchase monarch butterflies from the City for $10.00 each and simultaneously release them. The City of Breezy Point is governed by a Mayor and four Council members. The Council works hard to work effectively together. They study their meeting agenda packets and come prepared to their meetings. The Council works toward finding resolutions. They worked diligently in developing a 20-year CIP and have educated the public on the importance of planning. The City has historically experienced stable leadership within its Council and senior staff. The organization enjoys the longevity of its committed and talented staff, and the staff is committed to the community. The Council is pro -employee and trusts its staff. Currently, the City is staffed by 15 full-time employees and two part-time employees. They also contract a building inspection position and a part-time City Planner position. Fire service is provided by the City of Pequot Lakes, and Crow Wing County provides septic inspections. Residents are pleased with their City services. The City has a "dream team" of a Public Works Department and is proud of its Police Department which is a proud recipient of numerous lifesaving awards. Four of the six Police Officers are also licensed as Paramedics, and the City offers a unique incentive for Officers who are licensed Paramedics. The Police Department is very active in the community and the schools. Crow Wing County as a whole is fortunate to have a great group of Administrators who meet regularly and serve as great resources for the area. The communities share services and amenities and take a regional approach versus individual communities providing similar services across the board. The new City Administrator will join a financially apt organization. The Wastewater Fund has built a healthy reserve as it prepares for future service expansion. The City will pay off its last debt by year-end. THE.CITY OF BREEZY POINT, SET IN BEAUTIFUL SURROUNDINGS WITH ABUNDANT RECREATIONAL AMENITIES, STRIVES TO PROVIDE SECURE AND ENJOYABLE NEIGHBORHOODS FOR RESIDENTS AND VISITORS OF ALL AGES. THE CITY AND RESIDENTS WORK TOGETHER TO SUSTAIN PLANNED COMMERCIAL, RESIDENTIAL, AND RECREATIONAL GROWTH, WHILE BUILDING UPON SOCIAL CONNECTIONS AND IDENTITY FOR THE COMMUNITY, Voters Mayor r9 Council City Administrator/ Clerk/Treasurer Police Chief Deputy Clerk/ Office Manager Finance Specialist Public Works Planner Supervisor (Consultant) Adstrative Assistant Sergeant Asst. Public Works Supervisor Officers Road Sewer General ' 2020 Actual 2021Budget 1 Budget City Council', :," 21,300 3 26,950 ' 26,900 Administration 298,135 291,408 i 363,056 City Attorney 6,-t-` 1,317 --i 10,000 10,000 r' Other General Government _---- 360,297 ! 414,800 594,772 Planning & Zoning'' ,, :,� r,..L_123,642 y 121,960 136,770 Public Safety ; 895,851 ~956,189 1,036,686 Public Works . •r . 478,931 545,355 544,232K Project 19-429 82,502 0 0 Parks & Recreation (Operating) `184,957, 171,874.° 32,750 Total Expenditures $2,446,932 i i $2,538,536 $2,745,166 Manages day to day functions of the City. ■ Follows all legal communication requirements including those relating to public access to information and open meetings; counsels others regarding appropriate procedure and content. • Seeks cooperation from others in the form of actions, grants, or other desired outcomes by framing requests in a concise and favorable form. ■ Builds working relationships with elected and appointed officials at the federal, state, county, and regional level in order to be in a position to advocate for the best interests of the City. ■ Ensures that the staff in each department follows appropriate procedures and complies with City policies and general government requirements. ■ Ensures that all election laws and procedures are followed and that elections are conducted in an efficient manner. ■ Ensures that all records are maintained in a manner consistent with best practices and that regulations involving data privacy are followed. ■ Under the direction of the Council, administers the use of outside consultants for those functions of government that are contracted. Provides supervision, leadership, oversight, and involvement in the activities of Administration, Public Works, Planning & Zoning, and Police. ■ Administers the hiring process, ensuring that appropriate procedures are followed. • Manages the daily and annual performance of staff directly and through department heads. ■ Takes a leadership role in the development of employment policy, staff compensation, and benefit plans. ■ Manages and coordinates special projects. ■ Ensures all employees are trained in workplace safety and works through department supervisors to ensure that best practices are followed. ! Directs the enforcement of all City codes and ordinances in a manner that protects and safeguards the welfare of the public and enhances quality of life in the City. ■ Assists with Planning & Zoning functions. Communicates with the City Council to develop priorities for new and existing activities of government. ■ Evaluates services provided by the City and develops options for improving services or matching services more closely to citizen needs. ■ Educates the City Council about City services and presents optional approaches for improvement of services. ■ Directs research at the request of the Council and presents analysis of the strengths and weaknesses of various options. ■ Seeks to identify common ground among competing interests and facilitates a productive working relationship among staff and Council. ■ Takes a leadership role in projects involving development initiatives approved by the Council. ■ Negotiates and administers contracts for City services with outside agencies. • Prepares reports, agendas and analysis to assist the City Council in its decision - making process. Directly supervises the finance function of the City and ensures proper maintenance of all official accounting records so they conform to generally accepted government accounting principles and provide an accurate and current statement of the City's financial condition. ■ Analyzes, interprets, and communicates financial operating results for the information and guidance of the Council and provides fiscal direction to all City departments. ■ Ensures that financial records and budgets are maintained and that the Council is properly advised regarding the fiscal position of the City. ■ Administers the annual budget and recommends changes in spending on line -items based on changing conditions in order to balance revenues with expenditures. ■ Oversees purchasing and bid -letting to ensure cost efficiency and compliance with 1 law. ■ Recommends appropriate fee schedules for City services and ensures that project costs are accurately tracked and charged to the correct accounts. ■ Provides technical guidance, directly and through consultants, on financing for capital improvements and Chapter 429 assessments. ■ Oversees the annual audit and annual financial statement. ■ Manages idle monies according to legally approved investment policies and practices, and acts in a direct leadership role in debt management and bond issuance to ensure the most efficient utilization of monies available. ■ Is comfortable being the point person for all City communications and is ready to engage with the public and the community. • Prior city leadership experience is preferred given the unique nature of Breezy Point as a resort community and one that's currently experiencing residential growth. ■ Is comfortable wearing many hats given the small staff size within the organization. • An avid team builder and a good listener; accepts input and communicates well. Is a positive problem solver, yet candid. Respects the knowledge of long -serving staff members. ■ Is approachable and outgoing. ■ Embraces technology and has a background in planning and zoning and grant writing. ■ A big picture thinker that thrives in finding creative funding sources. ■ A life-long learner with a vast network of contacts and resources throughout the State of Minnesota. ■ Continue to foster excellent customer service for the City's residents. Ensure that a small-town atmosphere will continue. ■ Quickly gain an understanding of the dynamics surrounding a resort community. The City is experiencing slight growing pains as its population edges over 2,500. The City enters a crossroad of balancing the needs and wants of new and long-term residents. • Must be thoughtful of the community with an eye on managed growth with a limited tax base. The City Administrator will carefully balance the needs of area businesses and residents as the City continues to lead future development. ■ Engage in a feasibility study for the expansion of the City's wastewater treatment plant. ■ Get up to speed on the upcoming Bushman Road project (involving City, Township, County, and State), future fire services in the area, and a proposed community center. Be prepared to become a resource in all areas. ■ Initiate annual goal setting sessions to help give staff direction from the Council. • Support the expansion of broadband to the entire community. • Assess personnel infrastructure and determine how to best meet the needs of the community and the organization. The 2022 Budget includes adding an Assistant Administrator to the organization. ■ Lead discussion and provide recommendations on how to handle tax forfeited lots. ■ Support efforts to increase a variety of housing: affordable, rental, multi -family, etc. ■ Utilizing the road inventory, work with the Council and Public Works to develop a plan to maintain and improve existing roadways and minimum maintenance roads. City: Breezy Point, Minnesota Position: City Administrator/Clerk/Treasurer Salary Range: $88,025 to $110,032 Application Deadline: 02/1/2022 Job Summary: As the Chief Administrative Officer of the City, the City Administrator/Clerk/Treasurer provides leadership to the City staff and helps the City Council to define, establish, and attain overall goals and objectives of local government. The City Administrator/Clerk/Treasurer manages operations of the City, provides financial oversight, and is responsible for supervising all City staff and consultants. This position is responsible for the management of all functions directly or indirectly through department heads. The City Administrator/Clerk/Treasurer assumes the statutory duties of Clerk and Treasurer and is responsible for delivering quality service to citizens in compliance with all legislative, judicial, and administrative obligations established by higher authority. Minimum Qualifications: Bachelor's degree in Public Administration or related field and a minimum of five years of experience in municipal government administration in a leadership position or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. Apply: Visit https://daviddrown.hiringplatform.com/84329-breezy-point-city- administrator-clerk-treasurer/267484-application-form/en, and complete the process by February 1, 2022. Finalists will be selected on February 22, 2022, and final interviews will be held on March 15, 2022. Please direct questions to Liza Donabauer at liza0daviddrown.com or 612-920-3320 x111. DDA Human Resources, Inc. a David Drown Associates Company DDA Human Resources, Inc. St. Bonifacius Office 4796 Merganser Drive St. Bonifacius, MN 55375 Phone: 612-920-3320 x111 Fax: 612-605-2375 liza(ddaviddrown corn www.ddahumanresources.com