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4/4/2022 - City Council - Regular - Agendas CITY OF SPRING PARK CITY COUNCIL AGENDA APRIL 4, 2022 - 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* a. Approve Regular City Council Meeting Minutes from March 21, 2022 b. Approve Work Session Minutes from March 21, 2022 5. PUBLIC FORUM** 6. PRESENTATIONS & GUEST SPEAKERS 7. PUBLIC HEARINGS 8. PETITIONS. REQUESTS. &APPLICATIONS a. Minnesota Bound Crappie Contest b. Denny's Super 30 Bass Tournament c. Lord Fletcher's 2022 Live Music d. Curbside Waste Garbage Hauler 9. ORDINANCES & RESOLUTIONS a. Ordinance 22-01: Amending Zoning/Shoreland Ordinance Requiring Interim Use Permits for Short-Tern Rentals b. Ordinance 22-02: Amending Chapter 10, Building and Building Regulations and Signs 10.REPORTS OF OFFICERS AND COMMITTEES a. Mayor& Council: b. City Staff: i. Interim Administrator Report& Hours for week of 4/4/22 ii. City of Spring Park Audit Engagement Agreement iii. Emerald Ash Borer Tree Care Agreement iv. Agreement with Yacht Owner c. Contract Staff: 11.NEW BUSINESS &COMMUNICATIONS 12.CLAIMS FOR PAYMENT a. April 4, 2022 Claims *The Consent Agenda lists those items of business which are considered to be routine,recommended for approval,and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request,in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others.The Council will take no official action on items discussed at the forum,with the exception of referral to staff for future report. 13.UPCOMING MEETINGS &TRAINING a. April 13 - Planning Commission Meeting - 6:00PM b. April 13 - LMCD Board Meeting - 6:00PM c. April 18 - Regular City Council Meeting - 7:00PM d. April 18 - City Council Work Session - 6:00PM e. April 19 - Special City Council Meeting- 7:00PM 14.MISCELLANEOUS (INFORMATION ONLY) a. April 21 - Metro Cities Annual Meeting - 4:00PM 15.ADJOURNMENT *The Consent Agenda lists those items of business which are considered to be routine,recommended for approval,and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request,in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others.The Council will take no official action on items discussed at the forum,with the exception of referral to staff for future report. CITY OF SPRING PARK iiiiiii) Atir" CITY COUNCIL MINUTES MARCH 21, 2022 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake 911innetonka 1. CALL TO ORDER The meeting was called to order at 7:00p.m. Mayor Jerome P. Rockvam and Council Member's Chase, Hughes, Hoffman, and Horton were pre- sent. Staff Present: Interim City Administrator Brimeyer and City Engineer Nielson Guest Presenters: Marge Beard -Three River's Park 2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council Member Hughes motioned, being seconded by Council Member Chase to adopt the meeting agenda as presented. On vote being taken, the motion was unanimously approved. 4. ADOPT CONSENT AGENDA Council Member Horton motioned, being seconded by Council Member Hughes to: a. Approve Regular City Council Meeting Minutes from March 7, 2022 b. Approve February 22, 2022, Council Minutes from Continuation on March 1, 2022 c. Approve Garbage Hauler 2022 Annual License Renewals d. Approve Appointment of Kathleen Terryll as Planning Commissioner e. Approve League of MN Cities Insurance Trust-Workers Compensation Insurance Renewal f. Approve Communications/Subscriber Agreement- Hennepin County Sheriffs Office On vote being taken, the motion was unanimously approved. 5. PUBLIC FORUM - none 6. PRESENTATIONS &GUEST SPEAKERS - a. Marge Beard - Three Rivers Park Update - Marge Beard provided an overview of Three River's Parks - what they are responsible for&what they can do to assist the City. Council Member Hoffman commented that additional camping on the islands on Lake Minnetonka would be beneficial for residents. Council Member Chase ques- tioned who was responsible for the maintenance of the Dakota Trail as he had experienced glass & debris on certain portions of the Trail. Marge stated once snow removal responsibilities are com- pleted the maintenance reverts to Three Rivers and she will bring this back to be addressed. Council Proceedings March 21, 2022 Page 2 7. PUBLIC HEARINGS - none 8. PETITIONS, REQUESTS.&APPLICATIONS - none 9. ORDINANCES & RESOLUTIONS a. Resolution 22-09: Seasonal Weight Road Restrictions Council Member Horton motioned, being seconded by Council Member Hoffman to approve Resolu- tion 22-09: Seasonal Weight Restrictions. On vote being taken, the motion was unanimously ap- proved. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor&Council: i. Mound Fire Report: Council Member Hughes stated Mound Fire will be coming over in a couple of weeks to review the final numbers for last year. Mayor Rockvam shared his concern from non-contract Cities using Mound Fire and would like to have a discussion to clarify and address the situation. Council Member Hoffman brought forward a clarification from a comment he made in the February 22, 2022, Council Meeting regarding the ongoing issue with the Seallote Yacht and the Court Order from the Hennepin County Judge. The comment he made inadvertently referred to the Plaintiff in the case however, he meant to say Defendant. b. City Staff: Report from Administrator: Brimeyer provided an update on the memorial plaques &boulders for the Parks and the Yacht at the Hennepin County launch. i. Lift Station #6 - Public Works is requesting replacing all pumps at Lift Station #6. ii. Plan Commission Minutes -The Property Maintenance Code was re- viewed,with some changes made. A revised copy will be presented to the Council for approval in the April 4th meeting. c. Contract Staff: i. Authorization to Advertise for Bids for Black Lake Road: City Engineer Nielson requested approval for the advertisement for bids for the Black Lake Road Street&Utility improvement project. He stated bid opening will occur on Thursday April 14th at 11:00am at City Hall with Council approval of the final bid occurring at the April 18th Council Meeting. Council Member Hoffman motioned, being seconded by Council Member Chase to approve the request for the ad for bids for the street& utility improvements on Black Lake Road. Mayor Rockvam called for a Role Call. On vote being taken, the motion was unanimously approved. 10. NEW BUSINESS &COMMUNICATIONS - none Council Proceedings March 21, 2022 Page 3 12. CLAIMS FOR PAYMENT a. March 21, 2022, Claims Council Member Horton motioned, being seconded by Council Member Hughes to approve the claims for payment. On vote being taken, the motion was unanimously approved. 13. UPCOMING MEETINGS &TRAINING - a. April 4- Regular City Council Meeting- 7:00PM b. April 13 - Planning Commission Meeting- 6:00PM c. April 18 - Regular City Council Meeting- 7:00PM d. April 18 -Work Session Meeting- 6:00PM 14. MISCELLANEOUS (INFORMATION ONLY) - none 15. ADJOURNMENT There being no further discussion, Council Member Hoffman motioned, being seconded by Council Member Horton to adjourn the meeting at 7:44 p.m. On vote being taken, the motion was unanimously approved. Jamie Hoffman, City Clerk Jim Brimeyer, Interim City Administrator iik ..,... CITY OF SPRING PARK WORK SESSION MINUTES MARCH 21, 2022 - 6:00 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka CALL TO ORDER Present: Jerome P. Rockvam, Mark Chase,Jeff Hoffman, Pamela Horton,and Gary Hughes Mayor Rockvam chaired the meeting. Staff Present: Interim City Administrator Brimeyer, City Engineer Nielson, City Planner (Work Session times are approximate) 6:00 -The Yacht Club: Mixed Use Proposal from Potential Buyer Kelly Olson, a potential buyer for The Yacht Club, provided a reimagined rendering for a mixed-use ap- plication for The Yacht Club property. Discussion was had. City Planner Brixius stated that the park- ing would need to align with the proposed new uses and the dock slips would remain as they are cur- rently zoned and at this point,they are simply looking for agreement from the Council that they would be interested in moving this forward. All Council Members were in agreement that while there are challenges to address,they thought it was a great idea and it should be moved forward with the City Planner. Mayor Rockvam suggested Kelly and Al get together and address all compliance issues, park- ing,handicap accessibility, LMCD, etc. and come back to the Council with their findings and plans for next steps. 6:15 - Black Lake Road and West Arm West: Status Update on ROW Agreements City Engineer Nielson brought the Council up to speed on the status of the Right-of-Entry agreements on Black Lake Road. All but 2 agreements have been signed - one we don't need and the other we only need a utility easement. If we can't get that,we will move the utilities into the street portion. Regarding the undergrounding,we need to relocate14 overhead services. Of the 14, nine homes al- ready have been undergrounded so there will be no cost to those residents. Nielson asked if the cost for homes that are not undergrounded will be assessed. The Council stated the City is not going to as- sess for these costs. Mayor Rockvam added that he would like to ensure that the Laker/Pioneer pub- lish the road construction projects as he would like folks to know that the City will not be assessing residents for the undergrounding. Regarding West Arm West, Nielson sent out a survey for under- grounding-all property owners were in favor except 2. Bickman was one and Rich was the other one and their power is already underground. Nielson stated there are 9 properties that need under- grounding and 5 of them are Bickman's. Xcel Energy will be instructed to move forward with the un- dergrounding project. 6:35 - Refunding Resolution: Draft Brimeyer gave the Council a draft copy of the Refunding Resolution and brought forward the City's fi- nancial situation and tight cash flow due to paying cash for the road reconstruction projects and the delay that occurred with the filing for the MN PFA grant. Discussion was had. Brimeyer stated the $1.5M grant application was in process and advised what costs were included in the submission. Work Session Proceedings March 21, 2022 Page 2 Brimeyer said he will create a spreadsheet that shows the projected cash outlay for the Bond's for the next 5 -10 years and bring to Council at the next meeting. 6:50 - Utility Billings: Past Due Report Brimeyer provided a utility billing past due report to the Council. $18K was past due - $15K was for one commercial property. We will continue to monitor the utility receivables moving forward. 6:55 - Kathleen Tarryll: Planning Commission Candidate Kathleen introduced herself and provided her background to the Council. Vote will be taken at the Regular Council Meeting. 7:00 -Adjourn There being no further discussion, Hoffman motioned, being seconded by Horton to adjourn the meet- ing. STAFF MEMO MINNESOTA BOUND CRAPPIE CONTEST SPECIAL EVENT SPRING PARK MAY 7m, 2022 On Lake Minnetonka 1. BACKGROUND: Ron Schara Productions is requesting a special event permit for the MN Bound Crappie Contest at Lord Fletcher's which is to be held on May 7`h 6:00 a.m. to 2:00 p.m. There will be amplified sound between the hours of 10:00 a.m and 2:00 p.m. 2. DISCUSSION: The request for a fishing contest with amplified sound requires a special event permit. The event organizers will ensure all parking will take place on private property and conform to all City rules related to parking and advise the on-site sound technician to stay within the allowed times and sound levels. They will also coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event permit #22-01 SPEV. ail) ,4" STAFF MEMO DENNY'S SUPER 30 BASS TOURNAMENT SPECIAL EVENT SPRING PARK MULTIPLE DATES On Lake Minnetonka 1. BACKGROUND: Denny Nelson is requesting a special event permit for the Denny's Super 30 Bass Tournament to be held at Lord Fletcher's on May 31sT,June 20TH,July 18TH, August 22ND & September 12th, 2022. There will be amplified sound between the hours of 2:00 p.m. and 2:45 p.m. 2. DISCUSSION: The request for a fishing contest with amplified sound requires a special event permit. The event organizers will ensure all parking will take place on private property and conform to all City rules related to parking and advise the on-site sound technician to stay within the allowed times and sound levels. They will also coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event permit #22-02 SPEV. S 111ii__ _7*IA-*)1A----01 LORD FLETCHERSTAFFMEMO SUMMER MUSIC SPECIAL EVENT SPRING PARK MULTIPLE DATES — SEE A'I"IACHED On Lake Minnetonka 1. BACKGROUND: Lord Fletchers is requesting a seasonal music permit for a series of music events to be held on multiple dates throughout the summer starting May 26th and ending September 10th. The summer music events are scheduled at various times between 3:00 p.m. and 9:00 p.m., depending on the day, and fall within the permitted hours. 2. DISCUSSION: The request for outdoor music requires a special event application. The event organizers will ensure all parking will take place on private property and conform to all City rules related to parking and advise the on-site sound technician to stay within the allowed times and sound levels. They will also coordinate with the Mound Fire Department and Orono Police Department prior to the events to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event - Seasonal Music permit #22-03 SPEV. STAFF MEMO ADDITIONAL LICENSE REQUEST SPRING PARK NEW GARBAGE/REFUSE HAULER PROVIDER IN WESTTONKA AREA On Lake 91MLinnetonka 1. BACKGROUND: Curbside Waste out of Brooklyn Park sent in an application for a Garbage/Refuse Hauler license. They said they recently received a license to haul for Mound and due to recent industry consolidation, they would like to provide the Spring Park residents with another option. 2. DISCUSSION: Currently the City has 3 licensed garbage haulers, Aspen, Republic, and Waste Management. With the Republic acquisitions of Randy's and Blackowiak, this would provide the residents with an additional garbage hauler option to choose from. Curbside Waste has returned the following required materials for issuance of a license: • Complete & signed renewal license applications • Copy of Certificate of Liability Insurance • Performance Bond • List of motor vehicle information for all trucks operating in Spring Park • All required license fees City staff will ensure that the new garbage hauler is made aware of the City's noise ordinance and road restrictions and that there will be no exemptions granted for either of these items. 3. FINANCIAL CONSIDERATIONS: All required licensing fees have been received. 4. RECOMMENDATION: Approve the application for a new garbage hauler to allow the resident's an additional option to choose from. CITY OF SPRING PARK COUNTY OF HENNEPIN SPRING PARK,MINNESOTA ORDINANCE NO. 22-01 AN ORDINANCE AMENDING THE ZONING/SHORELAND ORDINANCE OF THE SPRING PARK CITY CODE (Chapter 42) REQUIRING INTERIM USE PERMITS FOR SHORT-TERM RENTALS TO COMPLY WITH ALL BUILDING CODES, FIRE CODE,AND PROPERTY MAINTENANCE CODES THE CITY COUNCIL OF THE CITY OF SPRING PARK, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Chapter 42,Article VIII, Division 2, R-1, Single and Two Family Residential District, Section 42- 280(1) Interim use — short term rental, Provision b2 Building Code Compliance of the Spring Park Zoning/Shoreland Ordinance is hereby amended to read as follows: Sec. 42-280. —Interim uses. (1) Short-term rental b. Conditions required to maintain interim use permits. 2.Building Code/Property maintenance code compliance. All dwellings pursuing an interim use permit for short-term rental shall be in compliance with all applicable City Building Codes and the City's Fire and Property Maintenance Codes. Inspection and verification of code compliance by the City Building Inspector shall be required. Section 2. This ordinance amending the Spring Park Zoning/Shoreland Ordinance shall be in full force and effect immediately upon its adoption and publication. ADOPTED by the City of Spring Park this 4th day of April 2022. CITY OF SPRING PARK By: Jerome P. Rockvam, Mayor ATTEST: By: Jamie Hoffman, City Clerk CITY OF SPRING PARK COUNTY OF HENNEPIN SPRING PARK,MINNESOTA ORDINANCE NO. 22-02 AN ORDINANCE AMENDING CHAPTER 10, BUILDINGS AND BUILDING REGULATION AND SIGNS OF THE SPRING PARK,MINNESOTA CITY CODE ADDING ARTICLE II SECTION 10-37 ADOPTING THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE WITHIN SPRING PARK MINNESOTA SECTION 1: The Spring Park,Minnesota City Code Chapter 10,Article 1I,Section 10-37 is hereby amended to add the following adoption of the 2021 International Property Maintenance Code (IPMC). ARTICLE II. —BUILDING CODE Sec. 10-37.—International Property Maintenance Code (IPMC)Adopted. (a) The 2021 International Property Maintenance Code and its amendments are adopted by reference as the property maintenance code for short-term rental interim use permits. A copy of the code shall be kept on file in the office of the city administrator/clerk/treasurer. SECTION 2. Effective Date. This ordinance shall be in full force and effect immediately upon its adoption and publication. ADOPTED by the City of Spring Park this 4th day of April 2022. CITY OF SPRING PARK By: Jerome P. Rockvam, Mayor ATTEST: By: Jamie Hoffman, City Clerk CITY OF SPRING PARK COUNTY OF HENNEPIN SPRING PARK,MINNESOTA ORDINANCE NO. 22-02 AN ORDI CE AMENDING CHAPTER 10, BUILDINGS AND BUILDING REGULATION AND SIG OF THE SPRING PARK,MINNESOTA CITY CODE ADDING ARTICLE II SECTION 10- 7 ADOPTING THE 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE WITHIN SPRING PARK MINNESOTA SECTION 1: The Spr*g Park,Minnesota City Code Chapter 10,Article II,Section 10-37 is hereby amended to add the following adop`t4on of the 2021 International Property Maintenance Code (IPMC). ARTICLE II. —BUILDING CODE Sec. 10-37. —International Property Maintenance Code (IPMC) Adopted. (a) The 2021 International Property Maintenance Code and its amendments are adopted by reference as the property maintenance code for the City. A copy of the code shall be kept on file in the office of the city administrator/clerk/treasurer. SECTION 2. Effective Date. This ordinance shall be in full force and effect immediately upon its adoption and publication. ADOPTED by the City of Spring Park this 4th day of April 2022. CITY OF SPRING PARK By: Jerome P. Rockvam, Mayor ATTEST: By: Jamie Hoffman, Ci Clerk AL. NAC} .: NORTHWEST ASSOCIATED CONSULTANTS. INC. 4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422 Telephone: 763.957.1100 Website: www.nacplanning.com MEMORANDUM: TO: Dan Tolsma FROM: Alan Brixius DATE: December 31, 2021 RE: Short-Term Rental IUP / International Property Maintenance code FILE NO: 175.01 21.04 BACKGROUND In 2020, the City of Spring Park amended its zoning code to allow short-term rentals as an interim use permit within the R-1 zoning district, along with performance standards to regulate these uses. The City also approved an IUP Short-term Rental interim use permit for the property located at 3946 Shoreline Drive. In the preparation of the IUP Short-term Rental performance standards, the City put in- place locational requirements to limit the proliferation of short-term rentals within the City. Zoning performance standards were also put in place to address land use and operational issues related to short-term rentals to protect the health, safety and welfare of their potential tenants as well as the properties adjoining the Short-term rental site. City Staff is recommending the adoption of the 2021 International Property Maintenance Code IPMC to be applied to the IUP Short-term Rentals. The IPMC will provide regulations and safeguards beyond the building and fire codes to insure that dwellings and the properties used as Short-term Rentals are kept in good repair and well maintained and properly operated. ANALYSIS The IUP provisions currently include the following: 2. Building Code compliance. All dwellings pursuing an interim use permit for short- term rental shall be in compliance with the City's building and fire codes. Inspection and verification of compliance by the City Building Inspector shall be required. The application of the building code is limited to the building code that was in-place at the time of the dwelling was constructed or applicable to any new construction or building improvement activities. In this respect the building code may not address all the structure, lot conditions or operational elements needed to be in place for the introduction of a short-term rental (commercial use) within a residential neighborhood. CONCLUSION Attached for City consideration, are two code amendments. Chapter 1. Buildings and Building Regulations and Signs. This chapter is amended adoption the 2021 International Property Maintenance Code by reference. Through this code amendment the IPMC is available for City use. Chapter 42 Zoning / Shoreland Ordinance This chapter amendment places the requirement for IPMC compliance in the Interim use Permit for Short-term Rentals allowed only in the R-1 Single and Two Family Residential District. The Code amendments contemplate using the IPMC exclusively for the IUP- Short-term rentals. The Code amendments are provided for Planning Commission and Council review and consideration. 2 City of Spring Park Short-Term Rental Inspection Checklist Property Owner Name Property Owner's Address Phone Number / Email Short Term Rental Address Exterior Safety and Maintenance(2021 IPMC) P/F/NA ❑❑❑ Address numbers are visible from the street ❑❑❑ Deck and stair rails and guards are properly attached and capable of supporting imposed loads(314.12) ❑❑❑ Stairs,walkways,and exits are unobstructed and shall always be maintained unobstructed(702.1) V ❑❑0 Trash containers with tight fitting lids are provided and are stored on the side or back of house(308.2) -._.- ❑❑❑ All exterior areas of the property are in good condition and all structures are in good repair(304.1) ❑0 0 Window wells serving basement sleeping rooms are provided with escape ladders and operable windows to allow for secondary egress from rooms(702.4) J Interior Safety and Maintenance(2021 IPMC) ❑0 0 Fire extinguisher(type 2A:10B:C)is in plain view and must be certified annually(704.1)•— ❑❑0 Smoke alarms are installed in each sleeping room and immediately outside each sleeping room such as in a corridor, hallway or great room serving the individual sleeping rooms(704.6) ❑0❑ Carbon monoxide detector are installed on each level within 10 feet of sleeping rooms(705.1)4 ❑0❑ Stairs,walkways,and exits are free of tripping hazards,are unobstructed and shall always be maintained unobstructed (702.1) 0 0 0 Bathroom has a toilet,sink,and shower or bathtub and is clean and sanitary(502.1) — ❑❑0 Bathroom and kitchen electrical outlets are GFCI protected(605.2) — 0❑ Electrical system is in good repair,including electrical panel,receptacle outlets,switches and lighting fixtures are in good repair,without exposed wiring,and without extension cords or electrical strips(605.1,605.4) ❑0❑ Mechanical systems(vent fans,heating,cooling and water heater)are operable and in good repair;dryer vent is clean and free of lint(603.1) 1 0❑0 AID eas of th terior ar Itary a in good co ition an aintain ' good re (305.1)'I Notice:No Short-Term Rental occupancy until license has en issued by City Inspection Date Time: Reinspection Date Time: Inspector Date Property Owner Date „J.- mic-;341 ), SPRING PARK On Lake Minnetonka To: City Council From: Interim Administrator Subject: Agenda Items&Administrator Hours for 4/4/2022 9.a, 9.b These two ordinances are back before council for official action.The issue was discussed at the March 9, 2022 Plan Commission meeting.They discussed it thoroughly and made one change dealing with enforcing the sanitary and good repair conditions(See attachment) 10.b.i The Letter of Engagement is from the city's auditor and needs to be accepted and authorize a member of council and the administrator to sign it.The auditor advises that over the past few years, the cost has been in the $20,000.00 range. They anticipate starting the process on April 25tn 10.b.ii This is an agreement with Rainbow Treecare to provide treatment for emerald ash borer for trees on city property.The price per diameter inch is$4.10.They will also provide services to private property at the expense of the property owner.The private trees are priced at$6.70 per diameter inch. 10.b.iii In order to have adequate documentation for the use of the property at 4444 Shoreline Drive for boat "repair and storage”, a memo from the Planner was used to ensure the owner understood the conditions.That message (attached) was delivered to the owner, and signed, this past week. Administrator Hours for the period of April 4-15 is attached. C/ of S'prin jc Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US Administrator Hours — April 4 - 15 4/4 — 2:00 — 8:00 4/5 — 8:30 — 1:30 4/6 — 9:00 — 1:30 4/7 — 9:00 — 1:30 4/8 — 8:00 — 11:00 4/11 — 1:30 — 4:30 4/12 — 8:30 — 1:30 4/13 - 2:00 — 7:00 4/14 - 9:30 — 1:30 4/15 - 8:30 - 1:30 From: Al Brixius — City Planner 3.28.2022 It is my understanding that the boat is moved to 4444 Shoreline Drive under the guise of needing to be repaired. The site is zoned C-1 General Commercial District which allows Commercial Service uses as a permitted uses in this district. Other C-1 repair uses include Blue Lagoon Marine and Certified Auto. The current tenant of 4444 Shoreline Drive is a marine service business which includes repair services. The Judge has declared that the boat owner has right to take their boat to the site for repairs as allowed by zoning. As I outlined in a previously, we do not have a definition that distinguishes outdoor storage from repair services. In this light while the boat repair may be allowed it must still meet the following standards. 1. Section 42-67(j) States that required accessory parking spaces in any district shall not be utilized for open storage, sale or rental of goods, storage of inoperable vehicles and or storage of snow. The only exception to this section is the Seasonal Storage of boats. 2. Section 42-352(6) allows seasonal outdoor storage of boats accessory to marinas and marina sales businesses as a permitted accessory use. No boats or other watercraft are allowed within required parking or driveway areas between June first and September first. 3. The boat repair must be within a definitive schedule, not a forever circumstance. The boat must be repaired not scrapped or abandoned. In this regard, a deadline for the boat's repair and removal must be established. We should request the judge to establish a deadline for repair and removal or establish a deadline for the boat's removal between the property owner and the City. With the Judge's order, the City cannot deny the boat owner the ability to take the boat in for repairs per our zoning code. However, we can apply the aforementioned items as a means to avoid having the boat being abandoned. C j/\jry L a &el y v DCA ( v 3 / 3 v 12 C).7 Z <-2y1,4e-,r.. ►' 1 (ig I f 5 ` I' C1ii City of Spring Park 04/04/2022 Staff/Council Payroll Checks#32762-32772 and EFT Payments Check# Employee/Council Name Check Amount Check Date 5884 Hoffman,Jamie K. $2,053.81 3/31/2022 5885 Xiong,Patria $1,618.14 3/31/2022 Sub Total $3,671.95 5886 Chase,Mark $277.05 3/31/2022 5887 Hoffman,Jeff $277.05 3/31/2022 5888 Horton,Pain $277.05 3/31/2022 5889 Hughes,Gary $277.05 3/31/2022 5890 Rockvam,Jerry $369.40 3/31/2022 Sub Total $1,477.60 Electronic Misc.Disbursements EFT#30806 PERA Employer Payroll Payment for 03/31/22 $672.00 4/1/2022 EFT#30811 FICA Employee/Employer Payroll Withholding Taxes for 03/31/22 $1,211.24 4/1/2022 _ EFT#30807 April 22'Optum Bank-HSA Deposit for Employees $650.00 4/4/2022 EFT#30808 April 22'Sun Life LTD Insurance Premium $41.45 4/1/2022 EFT#30809 April 22'Health Partners Insurance Premium $1,404.37 3/31/2022 EFT#30810 March 22'Employee State Payroll Withholding Taxes $473.67 4/1/2022 EFT#30812 1st Qtr.Federal Tax Return Payment $125.96 4/4/2022 Sub Total $4,578.69 Claims: Ck#32762-32772 $61,738.79 3/30/2022 TOTALS $71,467.03 CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 1 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget GENERAL FUND Revenues $1,348,210.00 $85,739.15 $6,005.02 $1,262,470.85 6.36% Expenditures $1,391,000.00 $407,534.01 $140,406.22 $983,465.99 29.30% Gain/(Loss) ($42,790.00) ($321,794.86) ($134,401.20) $279,004.86 752.03% Revenue Active R 101-31010 Current Ad Valorem T $1,173,210.00 $9,544.43 $0.00 $1,163,665.57 0.81% Active R 101-31090 In Lieu of Taxes $34,000.00 $0.00 $0.00 $34,000.00 0.00% Active R 101-32000 Dock Licenses $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active R 101-32105 Cigarette Permits $100.00 $0.00 $0.00 $100.00 0.00% Active R 101-32110 Alchoholic Beverages $14,750.00 $0.00 $0.00 $14,750.00 0.00% Active R 101-32120 Sign Permits $250.00 $0.00 $0.00 $250.00 0.00% Active R 101-32160 Garbage Haulers $1,000.00 $675.00 $675.00 $325.00 67.50% Active R 101-32170 Amusements $2,500.00 $0.00 $0.00 $2,500.00 0.00% Active R 101-32180 Other Licenses/Permit $10,000.00 $2,900.25 $992.00 $7,099.75 29.00% Active R 101-32210 Building Permits $30,000.00 $25,252.50 $1,106.25 $4,747.50 84.18% Active R 101-32215 Building Permit-Surch $0.00 ($237.61) $39.63 $237.61 0.00% Active R 101-33100 Grants and Aids $5,000.00 $5,000.00 $0.00 $0.00 100.00% Active R 101-33404 PERA Aid $700.00 $0.00 $0.00 $700.00 0.00% Active R 101-33620 Recycling $2,200.00 $0.00 $0.00 $2,200.00 0.00% Active R 101-34103 Variance/CUP Reques $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active R 101-34104 Plan Check Fee $20,000.00 $15,908.50 $1,004.14 $4,091.50 79.54% Active R 101-34105 Dance&Police Fees $2,000.00 $0.00 $0.00 $2,000.00 0.00% Active R 101-34401 Recycling Apartments $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-35100 Court Fines $10,000.00 $1,845.00 $163.00 $8,155.00 18.45% Active R 101-36100 Special Assessments $0.00 $0.00 $0.00 $0.00 0.00% Active R 101-36210 Interest Earnings $5,000.00 $71.87 $0.00 $4,928.13 1.44% Active R 101-39102 LMCIT Dividend $2,500.00 $0.00 $0.00 $2,500.00 0.00% Active R 101-39104 Other Revenue $3,000.00 $24,779.21 $2,025.00 ($21,779.21) 825.97% Active R 101-39203 Trsfr from General Fun $30,000.00 $0.00 $0.00 $30,000.00 0.00% Total Revenue $1,348,210.00 $85,739.15 $6,005.02 $1,262,470.85 6.36% Expenditure Active E 101-41100-105 Salaries $19,200.00 $3,200.00 $0.00 $16,000.00 16.67% Active E 101-41100-109 Recording Service $800.00 $180.00 $120.00 $620.00 22.50% Active E 101-41100-121 PERA/FICA/Hosp $2,000.00 $244.80 $0.00 $1,755.20 12.24% Active E 101-41100-437 Other Miscellaneo $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-41410-105 Salaries $5,000.00 $0.00 $0.00 $5,000.00 0.00% Active E 101-41410-200 Office Supplies $500.00 $0.00 $0.00 $500.00 0.00% Active E 101-41410-351 Legal Notices Pub $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41410-437 Other Miscellaneo $3,000.00 $1,011.60 $0.00 $1,988.40 33.72% Active E 101-41500-101 Administrator $40,000.00 $9,355.03 $3,513.33 $30,644.97 23.39% Active E 101-41500-102 Clerk $26,500.00 $5,668.99 $1,047.20 $20,831.01 21.39% Active E 101-41500-107 Office Assistant $18,000.00 $5,586.97 $1,032.28 $12,413.03 31.04% Active E 101-41500-119 Ordinance Codific $2,000.00 $225.00 $0.00 $1,775.00 11.25% Active E 101-41500-121 PERA/FICA/Hosp $34,000.00 $6,937.20 $504.40 $27,062.80 20.40% Active E 101-41500-200 Office Supplies $500.00 $253.09 $241.78 $246.91 50.62% Active E 101-41500-207 Computer Support $1,500.00 $128.94 $0.00 $1,371.06 8.60% Active E 101-41500-299 Admin Expenses $1,000.00 $679.00 $0.00 $321.00 67.90% Active E 101-41500-301 Auditing Services $7,000.00 $666.66 $0.00 $6,333.34 9.52% Active E 101-41500-302 Accounting Servic $675.00 $1,471.33 $0.00 ($796.33) 217.97% Active E 101-41500-310 Contracted Servic $2,000.00 $1,852.61 $1,584.67 $147.39 92.63% CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 2 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active E 101-41500-321 Telephone and Mt $125.00 $250.76 $83.45 ($125.76) 200.61% Active E 101-41500-322 Postage&Meter $900.00 $329.24 $95.91 $570.76 36.58% Active E 101-41500-323 Web Host $200.00 $220.00 $220.00 ($20.00) 110.00% Active E 101-41500-324 Internet Service $300.00 $0.00 $0.00 $300.00 0.00% Active E 101-41500-330 IT Technology Su $3,000.00 $280.00 $93.33 $2,720.00 9.33% Active E 101-41500-350 Print/Binding $1,200.00 $370.72 $307.09 $829.28 30.89% Active E 101-41500-361 Liability/Prop Ins/ $7,800.00 $0.00 $0.00 $7,800.00 0.00% Active E 101-41500-413 Office Equipment/ $1,500.00 $1,650.51 $1,650.51 ($150.51) 110.03% Active E 101-41500-433 Membership/Dues $5,000.00 $1,334.65 $1,334.65 $3,665.35 26.69% Active E 101-41500-437 Other Miscellaneo $5,000.00 $1,170.70 $209.69 $3,829.30 23.41% Active E 101-41500-439 Other-TIF $2,500.00 $759.41 $0.00 $1,740.59 30.38% Active E 101-41500-581 Historical Society $3,000.00 $3,000.00 $0.00 $0.00 100.00% Active E 101-41510-310 Contracted Servic $18,000.00 $11,937.51 $7,958.34 $6,062.49 66.32% Active E 101-41550-310 Contracted Servic $21,000.00 $0.00 $0.00 $21,000.00 0.00% Active E 101-41600-304 Legal Fees $20,000.00 $3,757.58 $3,014.00 $16,242.42 18.79% Active E 101-41600-351 Legal Notices Pub $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-41600-353 Ordinance Publica $500.00 $38.55 $0.00 $461.45 7.71% Active E 1 01-4 1 900-1 05 Salaries $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41900-106 Mowing Contract $8,000.00 $0.00 $0.00 $8,000.00 0.00% Active E 101-41900-215 Shop Supplies $250.00 $88.79 $0.00 $161.21 35.52% Active E 101-41900-220 Repair/Maint Supp $250.00 $0.00 $0.00 $250.00 0.00% Active E 101-41900-310 Contracted Servic $5,500.00 $1,849.20 $1,349.20 $3,650.80 33.62% Active E 101-41900-316 Tree Maintenance $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-41900-361 Liability/Prop Ins/ $3,500.00 $0.00 $0.00 $3,500.00 0.00% Active E 101-41900-381 Utilities/Electric/G $3,500.00 $673.75 $305.75 $2,826.25 19.25% Active E 101-41900-384 Refuse/Garbage D $500.00 $76.57 $0.00 $423.43 15.31% Active E 101-41900-401 Repairs/Maint Buil $2,000.00 $0.00 $0.00 $2,000.00 0.00% Active E 101-41900-404 Repairs/Existing E $500.00 $0.00 $0.00 $500.00 0.00% Active E 101-41900-410 Facility Lease $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41900-437 Other Miscellaneo $250.00 $0.00 $0.00 $250.00 0.00% Active E 101-41910-303 Engineering Fees $15,000.00 $1,561.17 $943.17 $13,438.83 10.41% Active E 101-41910-304 Legal Fees $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-41910-310 Contracted Servic $30,000.00 $5,766.30 $1,069.60 $24,233.70 19.22% Active E 101-41940-431 Flags/Banners/Mai $15,000.00 $0.00 $0.00 $15,000.00 0.00% Active E 101-41940-432 Landscaping/Gard $37,000.00 $0.00 $0.00 $37,000.00 0.00% Active E 101-42000-304 Legal Fees $12,000.00 $1,000.00 $0.00 $11,000.00 8.33% Active E 101-42000-310 Contracted Servic $473,870.00 $117,119.04 $78,593.04 $356,750.96 24.72% Active E 101-42000-312 Workhouse Exp R $200.00 $0.00 $0.00 $200.00 0.00% Active E 101-42000-313 Booking Per Diem $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-42000-321 Telephone and Mt $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-42000-324 Internet Service $800.00 $355.47 $118.64 $444.53 44.43% Active E 101-42100-310 Contracted Servic $6,000.00 $1,231.50 $0.00 $4,768.50 20.53% Active E 101-42260-310 Contracted Servic $171,980.00 $42,995.00 $0.00 $128,985.00 25.00% Active E 101-42400-305 Plan Check Fees $15,000.00 $2,167.91 $286.99 $12,832.09 14.45% Active E 101-42400-310 Contracted Servic $30,000.00 $5,162.20 $2,326.88 $24,837.80 17.21% Active E 101-42800-310 Contracted Servic $20,000.00 $0.00 $0.00 $20,000.00 0.00% Active E 101-42900-310 Contracted Servic $14,500.00 $3,008.28 $1,494.60 $11,491.72 20.75% Active E 101-43100-226 Sign Repair Materi $500.00 $81.05 $81.05 $418.95 16.21% Active E 101-43100-227 Street Light Repai $2,500.00 $0.00 $0.00 $2,500.00 0.00% Active E 101-43100-302 Accounting Servic $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43100-303 Engineering Fees $5,000.00 $0.00 $0.00 $5,000.00 0.00% CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 3 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active E 101-43100-308 Street Sweeping $4,500.00 $0.00 $0.00 $4,500.00 0.00% Active E 101-43100-310 Contracted Servic $1,500.00 $0.00 $0.00 $1,500.00 0.00% Active E 101-43100-315 Sidewalk Repair $2,000.00 $0.00 $0.00 $2,000.00 0.00% Active E 101-43100-316 Tree Maintenance $3,500.00 $0.00 $0.00 $3,500.00 0.00% Active E 101-43100-361 Liability/Prop Ins/ $2,750.00 $0.00 $0.00 $2,750.00 0.00% Active E 101-43100-381 Utilities/Electric/G $16,000.00 $4,998.66 $1,770.89 $11,001.34 31.24% Active E 101-43100-399 Storm Damage $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 101-43100-402 Repairs/Maint Stre $7,500.00 $0.00 $0.00 $7,500.00 0.00% Active E 101-43100-410 Facility Lease $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-43101-307 Snow Removal-S $15,000.00 $8,800.00 $5,262.50 $6,200.00 58.67% Active E 101-43101-309 Snow Plowing-St $20,000.00 $15,993.75 $11,358.75 $4,006.25 79.97% Active E 101-43101-318 Street Salt-Sandin $25,000.00 $17,677.50 $12,055.00 $7,322.50 70.71% Active E 101-43150-303 Engineering Fees $5,000.00 $0.00 $0.00 $5,000.00 0.00% Active E 101-43150-402 Repairs/Maint Stre $5,000.00 $0.00 $0.00 $5,000.00 0.00% Active E 101-45180-310 Contracted Servic $11,000.00 $0.00 $0.00 $11,000.00 0.00% Active E 101-45200-105 Salaries $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-45200-106 Mowing Contract $7,500.00 $0.00 $0.00 $7,500.00 0.00% Active E 101-45200-310 Contracted Servic $6,000.00 $0.00 $0.00 $6,000.00 0.00% Active E 101-45200-316 Tree Maintenance $2,000.00 $0.00 $0.00 $2,000.00 0.00% Active E 101-45200-361 Liability/Prop Ins/ $1,250.00 $0.00 $0.00 $1,250.00 0.00% Active E 101-45200-381 Utilities/Electric/G $750.00 $0.00 $0.00 $750.00 0.00% Active E 101-45200-384 Refuse/Garbage D $1,500.00 $71.58 $0.00 $1,428.42 4.77% Active E 101-45200-404 Repairs/Existing E $2,000.00 $144.53 $144.53 $1,855.47 7.23% Active E 101-45200-410 Facility Lease $0.00 $0.00 $0.00 $0.00 0.00% Active E 101-46000-310 Contracted Servic $450.00 $235.00 $235.00 $215.00 52.22% Active E 101-47500-601 Debt Sry Bond Pri $106,250.00 $106,280.00 $0.00 ($30.00) 100.03% Active E 101-47500-611 Bond Interest $10,250.00 $7,160.91 $0.00 $3,089.09 69.86% Active E 101-47500-620 Fiscal Agents Fee $1,000.00 $475.00 $0.00 $525.00 47.50% Total Expenditure ($1,391,000.00) ($407,534.01) ($140,406.22) ($983,465.99) 29.30% Total GENERAL FUND ($42,790.00) ($321,794.86) ($134,401.20) $279,004.86 752.03% PUBLIC IMPROV REVOLVING FUND Revenues $0.00 $0.00 $0.00 $0.00 0.00% Expenditures $0.00 $88,330.71 $35,870.88 -$88,330.71 0.00% Gain/(Loss) $0.00 ($88,330.71) ($35,870.88) $88,330.71 0.00% Revenue Active R 201-36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 0.00% Active R 201-39108 Inter.Gov.Aid $0.00 $0.00 $0.00 $0.00 0.00% Total Revenue $0.00 $0.00 $0.00 $0.00 0.00% Expenditure Active E 201-41900-520 City Hall Ramp Pr $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-41900-521 Records Presevati $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-41900-522 Sidewalk/ADA Pro $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-41900-527 City Hall Improve $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-41900-723 Playgrounds $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-43100-227 Street Light Repai $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-43100-407 Seal Coating $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-43100-501 West Arm West F $0.00 $10,000.00 $0.00 ($10,000.00) 0.00% Active E 201-43100-528 Road Pavement P $0.00 $1,344.75 $695.25 ($1,344.75) 0.00% Active E 201-43100-529 Black Lake Rd Fe $0.00 $74,593.46 $32,783.13 ($74,593.46) 0.00% Active E 201-43100-724 Comprehensive PI $0.00 $0.00 $0.00 $0.00 0.00% CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 4 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active E 201-43150-209 West Arm Road E $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-43150-402 Repairs/Maint Stre $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-43200-526 West Arm Road $0.00 $2,392.50 $2,392.50 ($2,392.50) 0.00% Active E 201-43200-599 Water&Sewer Inf $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-43200-724 Comprehensive PI $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-45200-518 Thor Thompson P $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-47500-620 Fiscal Agent s Fee $0.00 $0.00 $0.00 $0.00 0.00% Active E 201-49999-720 Operating Transfe $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 ($88,330.71) ($35,870.88) $88,330.71 0.00% Total PUBLIC IMPROV REVOLVING FUND $0.00 ($88,330.71) ($35,870.88) $88,330.71 0.00% HOUSING DEV PROJ FUND(TIF) Revenues $0.00 $0.00 $0.00 $0.00 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 $0.00 $0.00 $0.00 0.00% Expenditure Active E 202-46500-301 Auditing Services $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-46500-304 Legal Fees $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-46500-437 Other Miscellaneo $0.00 $0.00 $0.00 $0.00 0.00% Active E 202-49999-720 Operating Transfe $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total HOUSING DEV PROJ FUND(TIF) $0.00 $0.00 $0.00 $0.00 0.00% CAPITAL SPEC REV FUND Revenues $0.00 $50.78 $0.00 -$50.78 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 S50 78 $0.00 ($50.78) 0.00% Revenue Active R 203-36210 Interest Earnings $0.00 $50.78 $0.00 ($50.78) 0.00% Total Revenue $0.00 $50.78 $0.00 ($50.78) 0.00% Expenditure Active E 203-43200-515 Sunset Drive Impr $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-46500-301 Auditing Services $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-46500-304 Legal Fees $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-46500-437 Other Miscellaneo $0.00 $0.00 $0.00 $0.00 0.00% Active E 203-49999-720 Operating Transfe $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total CAPITAL SPEC REV FUND $0.00 $50.78 $0.00 ($50.78) 0.00% TIF LAKEVIEW LOFTS Revenues $0.00 $12.93 $0.00 -$12.93 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 S12.93 $0.00 ($12.93) 0.00% Revenue Active R 204-36210 Interest Eamings $0.00 $12.93 $0.00 ($12.93) 0.00% Total Revenue $0.00 $12.93 $0.00 ($12.93) 0.00% Expenditure Active E 204-46500-439 Other-TIF $0.00 $0.00 $0.00 $0.00 0.00% Active E 204-49999-720 Operating Transfe $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 5 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Total TIF LAKEVIEW LOFTS $0.00 $12.93 $0.00 ($12.93) 0.00% TIF PRESBYTERIAN HOMES Revenues $160,000.00 $8.86 $0.00 $159,991.14 0.01% Expenditures $150,000.00 $70,477.88 $0.00 $79,522.12 46.99% Gain/(Loss) $10,000.00 ($70,469.02) $0.00 $80,469.02 -704.69% Revenue Active R 205-31050 Tax Increments $160,000.00 $0.00 $0.00 $160,000.00 0.00% Active R 205-36210 Interest Earnings $0.00 $8.86 $0.00 ($8.86) 0.00% Total Revenue $160,000.00 $8.86 $0.00 $159,991.14 0.01% Expenditure Active E 205-46500-439 Other-TIF $150,000.00 $70,477.88 $0.00 $79,522.12 46.99% Total Expenditure ($150,000.00) ($70,477.88) $0.00 ($79,522.12) 46.99% Total TIF PRESBYTERIAN HOMES $10,000.00 ($70,469.02) $0.00 $80,469.02 -704.69% TIF DEBT SERVICE Revenues $0.00 $0.00 $0.00 $0.00 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 $0.00 $0.00 $0.00 0.00% Revenue Active R 301-36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 0.00% Total Revenue $0.00 $0.00 $0.00 $0.00 0.00% Expenditure Active E 301-47500-437 Other Miscellaneo $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47500-601 Debt Sry Bond Pri $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47500-611 Bond Interest $0.00 $0.00 $0.00 $0.00 0.00% Active E 301-47500-620 Fiscal Agent s Fee $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total TIF DEBT SERVICE $0.00 $0.00 $0.00 $0.00 0.00% 2010A GO BONDS Revenues $0.00 $4.06 $0.00 -$4.06 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 S4 06 $0.00 ($4.06) 0.00% Revenue Active R 302-31010 Current Ad Valorem T $0.00 $0.00 $0.00 $0.00 0.00% Active R 302-36210 Interest Earnings $0.00 $4.06 $0.00 ($4.06) 0.00% Total Revenue $0.00 $4.06 $0.00 ($4.06) 0.00% Expenditure Active E 302-47500-601 Debt Sry Bond Pri $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47500-611 Bond Interest $0.00 $0.00 $0.00 $0.00 0.00% Active E 302-47500-620 Fiscal Agent s Fee $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total 2010A GO BONDS $0.00 $4.06 $0.00 ($4.06) 0.00% 2015 GO BONDS Revenues $0.00 $21.35 $0.00 -$21.35 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 $21.35 $0.00 ($21.35) 0.00% Revenue CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 6 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active R 303-31010 Current Ad Valorem T $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-36100 Special Assessments $0.00 $0.00 $0.00 $0.00 0.00% Active R 303-36210 Interest Earnings $0.00 $21.35 $0.00 ($21.35) 0.00% Total Revenue $0.00 $21.35 $0.00 ($21.35) 0.00% Expenditure Active E 303-47500-601 Debt Sry Bond Pri $0.00 $0.00 $0.00 $0.00 0.00% Active E 303-47500-611 Bond Interest $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total 2015 GO BONDS $0.00 $21.35 $0.00 ($21.35) 0.00% CHANNEL ROAD Revenues $0.00 $0.00 $0.00 $0.00 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 $0.00 $0.00 $0.00 0.00% Expenditure Active E 401-49999-720 Operating Transfe $0.00 $0.00 _ $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total CHANNEL ROAD $0.00 $0.00 $0.00 $0.00 0.00% KINGS RD/WARREN DRAINAGE IMPRV Revenues $0.00 $0.00 $0.00 $0.00 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 $0.00 $0.00 $0.00 0.00% Revenue On Hold R 402-36210 Interest Earnings $0.00 $0.00 $0.00 $0.00 0.00% Total Revenue $0.00 $0.00 $0.00 $0.00 0.00% Total KINGS RD/WARREN DRAINAGE IMPRV $0.00 $0.00 $0.00 $0.00 0.00% WATER FUND Revenues $355,000.00 $69,349.21 $6,557.82 $285,650.79 19.53% Expenditures $334,300.00 $140,651.12 $33,714.12 $193,648.88 42.07% Gain/(Loss) $20,700.00 ($71,301.91) ($27,156.30) $92,001.91 -344.45% Revenue Active R 601-33100 Grants and Aids $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-33439 PERA Pension Reven $0.00 $0.00 $0.00 $0.00 0.00% Active R 601-36210 Interest Earnings $20,000.00 $137.87 $0.00 $19,862.13 0.69% Active R 601-37100 Water Sales $315,000.00 $66,813.16 $6,220.88 $248,186.84 21.21% Active R 601-37150 Meter Deposit&Permi $250.00 $0.00 $0.00 $250.00 0.00% Active R 601-37151 Connect/Reconnect Fe $1,500.00 $0.00 $0.00 $1,500.00 0.00% Active R 601-37160 Water Penalty $8,250.00 $352.23 $121.74 $7,897.77 4.27% Active R 601-39100 Testing Fees $10,000.00 $2,045.28 $215.20 $7,954.72 20.45% Active R 601-39104 Other Revenue $0.00 $0.67 $0.00 ($0.67) 0.00% Active R 601-39311 Trsfr from Water Fund $0.00 $0.00 $0.00 $0.00 0.00% Total Revenue $355,000.00 $69,349.21 $6,557.82 $285,650.79 19.53% Expenditure Active E 601-47500-601 Debt Sry Bond Pri $56,800.00 $56,240.00 $0.00 $560.00 99.01% Active E 601-47500-611 Bond Interest $12,000.00 $4,732.41 $0.00 $7,267.59 39.44% Active E 601-47500-620 Fiscal Agents Fee $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49400-101 Administrator $30,000.00 $5,193.89 $3,513.33 $24,806.11 17.31% Active E 601-49400-102 Clerk $28,000.00 $5,502.26 $1,016.40 $22,497.74 19.65% Active E 601-49400-103 People Service/Or $37,000.00 $11,937.50 $5,968.75 $25,062.50 32.26% CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 7 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active E 601-49400-107 Office Assistant $18,000.00 $5,429.49 $1,008.77 $12,570.51 30.16% Active E 601-49400-121 PERA/FICA/Hosp $22,000.00 $6,379.33 $496.20 $15,620.67 29.00% Active E 601-49400-129 Pension Expense $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49400-200 Office Supplies $500.00 $48.32 $37.01 $451.68 9.66% Active E 601-49400-201 Meters&Supplies $3,000.00 $1,500.78 $0.00 $1,499.22 50.03% Active E 601-49400-206 GIS $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49400-207 Computer Support $2,000.00 $128.95 $0.00 $1,871.05 6.45% Active E 601-49400-215 Shop Supplies $250.00 $5,088.00 $5,088.00 ($4,838.00) 2035.20% Active E 601-49400-216 Chemicals and Ch $4,000.00 $817.93 $817.93 $3,182.07 20.45% Active E 601-49400-220 Repair/Maint Supp $2,500.00 $0.00 $0.00 $2,500.00 0.00% Active E 601-49400-299 Admin Expenses $500.00 $421.72 $421.72 $78.28 84.34% Active E 601-49400-301 Auditing Services $7,000.00 $666.67 $0.00 $6,333.33 9.52% Active E 601-49400-302 Accounting Servic $2,500.00 $1,471.33 $0.00 $1,028.67 58.85% Active E 601-49400-303 Engineering Fees $3,000.00 $0.00 $0.00 $3,000.00 0.00% Active E 601-49400-306 Testing Fees $3,000.00 $1,151.00 $877.00 $1,849.00 38.37% Active E 601-49400-310 Contracted Servic $5,000.00 $9,702.52 $8,284.12 ($4,702.52) 194.05% Active E 601-49400-321 Telephone and Mt $1,000.00 $250.75 $83.44 $749.25 25.08% Active E 601-49400-322 Postage&Meter $500.00 $329.25 $95.92 $170.75 65.85% Active E 601-49400-323 Web Host $250.00 $220.00 $220.00 $30.00 88.00% Active E 601-49400-324 Internet Service $1,000.00 $355.45 $118.63 $644.55 35.55% Active E 601-49400-330 IT Technology Su $4,000.00 $279.99 $93.33 $3,720.01 7.00% Active E 601-49400-350 Print/Binding $0.00 $307.08 $307.08 ($307.08) 0.00% Active E 601-49400-361 Liability/Prop Ins/ $5,500.00 $0.00 $0.00 $5,500.00 0.00% Active E 601-49400-381 Utilities/Electric/G $28,000.00 $8,759.40 $3,083.97 $19,240.60 31.28% Active E 601-49400-400 Repairs/Maint Gen $10,000.00 $1,309.52 $532.02 $8,690.48 13.10% Active E 601-49400-405 Depreciation $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49400-410 Facility Lease $0.00 $0.00 $0.00 $0.00 0.00% Active E 601-49400-411 Repairs/Breaks $45,000.00 $10,422.28 $0.00 $34,577.72 23.16% Active E 601-49400-413 Office Equipment/ $1,500.00 $1,705.30 $1,650.50 ($205.30) 113.69% Active E 601-49400-433 Membership/Dues $500.00 $300.00 $0.00 $200.00 60.00% Active E 601-49400-437 Other Miscellaneo $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure ($334,300.00) ($140,651.12) ($33,714.12) ($193,648.88) 42.07% Total WATER FUND $20,700.00 ($71,301.91) ($27,156.30) $92,001.91 -344.45% SEWER FUND Revenues $454,500.00 $105,207.59 $10,773.03 $349,292.41 23.15% Expenditures $586,577.00 $210,276.22 $48,078.11 $376,300.78 35.85% Gain/(Loss) ($132,077.00) ($105,068.63) ($37,305.08) ($27,008.37) 79.55% Revenue Active R 602-33100 Grants and Aids $0.00 $0.00 $0.00 $0.00 0.00% Active R 602-33439 PERA Pension Reven $0.00 $0.00 $0.00 $0.00 0.00% Active R 602-36210 Interest Eamings $2,500.00 $0.00 $0.00 $2,500.00 0.00% Active R 602-37200 Sewer Sales $450,000.00 $104,629.02 $10,578.00 $345,370.98 23.25% Active R 602-37260 Swr Penalty $2,000.00 $577.90 $195.03 $1,422.10 28.90% Active R 602-39104 Other Revenue $0.00 $0.67 $0.00 ($0.67) 0.00% Active R 602-39312 Trsfr from Sewer Fund $0.00 $0.00 $0.00 $0.00 0.00% Total Revenue $454,500.00 $105,207.59 $10,773.03 $349,292.41 23.15% Expenditure Active E 602-47500-601 Debt Sry Bond Pri $58,600.00 $57,480.00 $0.00 $1,120.00 98.09% Active E 602-47500-611 Bond Interest $12,000.00 $4,519.82 $0.00 $7,480.18 37.67% Active E 602-49450-101 Administrator $30,000.00 $5,193.90 $3,513.34 $24,806.10 17.31% CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 8 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active E 602-49450-102 Clerk $28,000.00 $5,502.25 $1,016.40 $22,497.75 19.65% Active E 602-49450-103 People Service/Or $37,000.00 $11,937.50 $5,968.75 $25,062.50 32.26% Active E 602-49450-107 Office Assistant $18,000.00 $5,429.50 $1,008.77 $12,570.50 30.16% Active E 602-49450-121 PERA/FICA/Hosp $24,000.00 $6,379.31 $496.18 $17,620.69 26.58% Active E 602-49450-129 Pension Expense $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-200 Office Supplies $500.00 $48.33 $37.01 $451.67 9.67% Active E 602-49450-206 GIS $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-207 Computer Support $1,500.00 $128.95 $0.00 $1,371.05 8.60% Active E 602-49450-215 Shop Supplies $250.00 $5,088.00 $5,088.00 ($4,838.00) 2035.20% Active E 602-49450-220 Repair/Maint Supp $250.00 $0.00 $0.00 $250.00 0.00% Active E 602-49450-301 Auditing Services $7,000.00 $666.67 $0.00 $6,333.33 9.52% Active E 602-49450-302 Accounting Servic $2,500.00 $1,471.34 $0.00 $1,028.66 58.85% Active E 602-49450-303 Engineering Fees $5,000.00 $0.00 $0.00 $5,000.00 0.00% Active E 602-49450-310 Contracted Servic $2,500.00 $9,702.54 $8,284.14 ($7,202.54) 388.10% Active E 602-49450-321 Telephone and Mt $1,000.00 $250.75 $83.44 $749.25 25.08% Active E 602-49450-322 Postage&Meter $500.00 $329.26 $95.92 $170.74 65.85% Active E 602-49450-323 Web Host $250.00 $220.00 $220.00 $30.00 88.00% Active E 602-49450-324 Internet Service $1,000.00 $355.45 $118.63 $644.55 35.55% Active E 602-49450-327 MCES Sewer Sery $216,877.00 $78,459.80 $19,614.95 $138,417.20 36.18% Active E 602-49450-330 IT Technology Su $5,000.00 $5,750.26 $93.34 ($750.26) 115.01% Active E 602-49450-350 Print/Binding $250.00 $307.08 $307.08 ($57.08) 122.83% Active E 602-49450-361 Liability/Prop Ins/ $4,500.00 $0.00 $0.00 $4,500.00 0.00% Active E 602-49450-381 Utilities/Electric/G $12,000.00 $2,714.96 $94.15 $9,285.04 22.62% Active E 602-49450-400 Repairs/Maint Gen $1,000.00 $1,165.00 $387.50 ($165.00) 116.50% Active E 602-49450-403 Cleaning-Televisin $20,000.00 $0.00 $0.00 $20,000.00 0.00% Active E 602-49450-404 Repairs/Existing E $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 602-49450-405 Depreciation $75,000.00 $0.00 $0.00 $75,000.00 0.00% Active E 602-49450-410 Facility Lease $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-411 Repairs/Breaks $1,000.00 $0.00 $0.00 $1,000.00 0.00% Active E 602-49450-413 Office Equipment/ $1,500.00 $1,705.30 $1,650.51 ($205.30) 113.69% Active E 602-49450-433 Membership/Dues $600.00 $0.00 $0.00 $600.00 0.00% Active E 602-49450-437 Other Miscellaneo $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-491 LS Repair/Maint $18,000.00 $5,470.25 $0.00 $12,529.75 30.39% Active E 602-49450-492 LS Repair/Maint $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-493 LS Repair/Maint $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-494 LS Repair/Maint $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-495 LS Repair/Maint $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-496 LS Repair/Maint $0.00 $0.00 $0.00 $0.00 0.00% Active E 602-49450-497 LS Repair/Maint $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure ($586,577.00) ($210,276.22) ($48,078.11) ($376,300.78) 35.85% Total SEWER FUND ($132,077.00) ($105,068.63) ($37,305.08) ($27,008.37) 79.55% CONVERSION FUND Revenues $0.00 $0.00 $0.00 $0.00 0.00% Expenditures $0.00 $0.00 $0.00 $0.00 0.00% Gain/(Loss) $0.00 $0.00 $0.00 $0.00 0.00% Revenue Active R 999-31010 Current Ad Valorem T $0.00 $0.00 $0.00 $0.00 0.00% Active R 999-33439 PERA Pension Reven $0.00 $0.00 $0.00 $0.00 0.00% Total Revenue $0.00 $0.00 $0.00 $0.00 0.00% Expenditure CITY OF SPRING PARK 03/30/22 11:43 AM *Budget YTD Rev-Exp© Page 9 Current Period: March 2022 2022 2022 March 2022 %of YTD Budget YTD Amt MTD Amt YTD Balance Budget Active E 999-49999-100 Wage $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49999-129 Pension Expense $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49999-405 Depreciation $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49999-500 Capital Outlay $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49999-601 Debt Sry Bond Pri $0.00 $0.00 $0.00 $0.00 0.00% Active E 999-49999-611 Bond Interest $0.00 $0.00 $0.00 $0.00 0.00% Total Expenditure $0.00 $0.00 $0.00 $0.00 0.00% Total CONVERSION FUND $0.00 $0.00 $0.00 $0.00 0.00% Report Total ($144,167.00) ($656,876.01) ($234,733.46) $512,709.01 455.64% CITY OF SPRING PARK 03/30/22 11:11 AM Page 1 *Check Summary Register Batch:032822PAY Name Check Date Check Amt IIIIIIMMNINIMI 10100 Wells Fargo Bank NA 32762 CITY OF BLOOMINGTON 3/30/2022 $22.00 Feb 22'Water Testing Fee 32763 JAMES L.BRIMEYER 3/30/2022 $4,360.00 Interim City Administrator 03/14/22-03/25/22 32764 THE GILLESPIE CENTER 3/30/2022 $62.50 Room Rental for Public Hearing for Black Lake 32765 GOOD TO BE HOME CLEANING 3/30/2022 $250.00 Feb 22'City Hall Cleaning Services 32766 HAWKINS, INC. 3/30/2022 $817.93 Purchased Chemicals for WTP 32767 MARK HODGES 3/30/2022 $60.00 Work Session Recording-03/21/22 32768 MN DNR ECO-WATER-RES 3/30/2022 $421.72 2022 MN DNR-Annual Report of Water Use F 32769 OPIUM BANK 3/30/2022 $15.00 1st QTR.22'HSA Employee Monthly Service F 32770 CITY OF ORONO 3/30/2022 $55,213.19 Feb 22'Contracted Police Services 32771 STANDARD INSURANCE COMPA 3/30/2022 $6.80 To record&pay April 22'Life Insurance Premiu 32772 XIONG, PATRIA 3/30/2022 $509.65 2022 MCFOA Conference Lodging&Mile Reim Total Checks $61,738.79 CITY OF SPRING PARK 03/30/22 11:37 AM Page 1 *Check Detail Register© Batch:032822PAY Check# Check Date Vendor Name Amount Invoice Comment 10100 Wells Fargo Bank NA 32762 03/30/22 CITY OF BLOOMINGTON E 601-49400-306 Testing Fees $22.00 20506 Feb 22'Water Testing Fee Total $22.00 32763 03/30/22 JAMES L. BRIMEYER E 101-41500-101 Administrator $1,453.33 032922 Interim City Administrator 03/14/22-03/25/22 E 601-49400-101 Administrator $1,453.33 032922 Interim City Administrator 03/14/22-03/25/22 E 602-49450-101 Administrator $1,453.34 032922 Interim City Administrator 03/14/22-03/25/22 Total $4,360.00 32764 03/30/22 THE GILLESPIE CENTER E 201-43100-529 Black Lake Rd Feasibility $62.50 3-0520 Room Rental for Public Hearing for Black Lake Road Improvement Project-March 2022 Total $62.50 32765 03/30/22 GOOD TO BE HOME CLEANING SERVI E 101-41900-310 Contracted Services $250.00 1130 Feb 22'City Hall Cleaning Services Total $250.00 32766 03/30/22 HAWKINS,INC. E 601-49400-216 Chemicals and Chem Pro $817.93 6136342 Purchased Chemicals for WTP Total $817.93 32767 03/30/22 MARK HODGES E 101-41100-109 Recording Service $60.00 03212022-Sp Work Session Recording-03/21/22 Total $60.00 32768 03/30/22 MN DNR ECO-WATER-RES E 601-49400-299 Admin Expenses $421.72 032922 2022 MN DNR-Annual Report of Water Use Fee Total $421.72 32769 03/30/22 OPTUM BANK E 101-41500-437 Other Miscellaneous $15.00 0001287699 1st QTR.22'HSA Employee Monthly Service Fee Total $15.00 32770 03/30/22 CITY OF ORONO E 101-42000-310 Contracted Services $39,296.52 20141961 Feb 22'Contracted Police Services E 101-41510-310 Contracted Services $3,979.17 20141962 Feb 22'Public Works Services E 601-49400-310 Contracted Services $5,968.75 20141962 Feb 22'Public Works Services E 602-49450-310 Contracted Services $5,968.75 20141962 Feb 22'Public Works Services Total $55,213.19 32771 03/30/22 STANDARD INSURANCE COMPANY E 101-41500-121 PERA/FICA/Hosp Ins $2.26 033022 To record&pay April 22'Life Insurance Premium E 601-49400-121 PERA/FICA/Hosp Ins $2.27 033022 To record&pay April 22'Life Insurance Premium E 602-49450-121 PERA/FICA/Hosp Ins $2.27 033022 To record&pay April 22'Life Insurance Premium Total $6.80 32772 03/30/22 XIONG,PATRIA E 101-41500-433 Membership/Dues/Edu $509.65 032222 2022 MCFOA Conference Lodging&Mile Reimbursement(127.2 miles) CITY OF SPRING PARK 03/30/22 11:37 AM Page 2 *Check Detail Register© Batch:032822PAY Check# Check Date Vendor Name Amount Invoice Comment Total $509.65 10100 Wells Fargo Bank NA $61,738.79 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $45,565.93 201 PUBLIC IMPROV REVOLVING FUND $62.50 601 WATER FUND $8,686.00 602 SEWER FUND $7,424.36 $61,738.79 Jim Brimeyer From: Dorn,Jennifer <jennifer@metrocitiesmn.org> Sent: Wednesday, March 30, 2022 9:00 AM To: Jim Brimeyer Subject: NOTICE OF METRO CITIES'ANNUAL MEETING:APRIL 21, 2022 METRO CITIES Annual Meeting Notice Metro Cities Annual Meeting will be held as a virtual meeting on Thursday,April 21,2022 at 4:00 pm.The meeting will begin with a guest speaker(see below), followed by elections to the Metro Cities Board of Directors,and remarks by President Matt Stemwedel. The meeting is expected to last one hour. See below for the nominations to the Board. Meeting call-in instructions will be provided. A quorum is required. Please plan to attend! RSVP to Jennifer Dorn at jennifergmetrocitiesmn.org. Contact us with any questions at 651-215-4000. Guest speaker:Distinguished Professor,David Schultz. Professor Schultz will discuss political trends and the upcoming elections. NOMINATING COMMITTEE RECOMMENDATIONS Metro Cities Board of Directors President Matt Stemwedel, City Manager, City of Coon Rapids Vice President Jay Stroebel,City Manager, City of Brooklyn Park For Election to the Board Bryan Bear,City Administrator, City of Hugo Julie Strahan, Councilmember, City of Roseville Kris Wilson,City Administrator, Inver Grove Heights For Re-Election to the Board Jamie Verbrugge,City Manager, City of Bloomington Jeffrey Dahl,City Manager, City of Wayzata 1 PRINCIPALS Thomas A.Karnowski,CPA Paul A.Radosevich,CPA William J.Lauer,CPA James H.Eichten,CPA CERTIFIED PUBLIC Aaron J.Nielsen,CPA ACCOUNTANTS Victoria L.Holinka,CPA/CMA Jadyn M.Huegel,CPA Kalen T.Karnowski,CPA March 14,2022 To the City Council and Management of the City of Spring Park 4349 Warren Avenue Spring Park,MN 55384 Dear Councilmembers and Management: We are pleased to confirm our understanding of the services we are to provide the City of Spring Park (the City)for the year ended December 31,2021. Audit Scope and Objectives We will audit the financial statements of the governmental activities, the business-type activities, and each major fund, and the disclosures, which collectively comprise the basic financial statements of the City as of and for the year ended December 31, 2021. Accounting standards generally accepted in the United States of America(GAAS)provide for certain required supplementary information (RSI), such as management's discussion and analysis(MD&A),to supplement the City's basic financial statements.Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board (GASB) who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with GAAS. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements,and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S.generally accepted accounting principles (GAAP) and will be subjected to certain limited procedures,but will not be audited: 1) MD&A 2) GASB-required pension and other post-employment benefits information We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS,and we will provide an opinion on it in relation to the financial statements as a whole in a separate written report accompanying our auditor's report on the financial statements OR in a report combined with our auditor's report on the financial statements: 1) Individual fund schedules Malloy, Montague, Karnowski, Radosevich & Co., P.A. 5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Phone: 952-545-0424 • Fax: 952-545-0569 • www.mmkr.com City of Spring Park Page 2 March 14,2022 g In connection with our audit of the basic financial statements, we will read the following other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If,based on the work performed, we conclude that an uncorrected material misstatement of the other information exists,we are required to describe it in our report. 1) Introductory section We will perform the required State Legal Compliance Audit conducted in accordance with auditing standards generally accepted in the United States of America and the provisions of the Legal Compliance Audit Guide, promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65, and will include such tests of the accounting records and other procedures we consider necessary to enable us to conclude that, for the items tested,the City has complied with the material terms and conditions of applicable legal provisions. We will also prepare a management report for the City Council and administration. This report will communicate such things as our concerns regarding accounting procedures or policies brought to our attention during our audit, along with recommendations for improvements. The report will also contain certain financial comparisons and analysis, and a summary of legislative activity affecting Minnesota cities. Our services will not include an audit in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), which would only be required if the City expended $750,000 or more in federal assistance funds during the year. If the City is required to have a Single Audit of federal assistance funds, this engagement letter would need to be modified. The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor's report that includes our opinion about whether your financial statements are fairly presented,in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole.Reasonable assurance is a high level of assurance but is not absolute assurance and, therefore, is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. Auditor's Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GAAS and will include tests of your accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS, we exercise professional judgment and maintain professional skepticism throughout the audit. City of Spring Park Page 3 March 14,2022 We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management.We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement,whether from(1)errors,(2)fraudulent financial reporting,(3)misappropriation of assets,or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent fmancial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and fmancial institutions. We will also request written representations from your attorneys as part of the engagement. Audit Procedures—Internal Control We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements,whether due to error or fraud,and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify deficiencies in internal control. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under American Institute of Certified Public Accountants (AICPA) professional standards. City of Spring Park Page 4 March 14,2022 Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Other Services We will also assist in preparing the financial statements of the City in conformity with accounting principles generally accepted in the United States of America based on information provided by you. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, and maintaining internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including monitoring ongoing activities; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements in conformity with accounting principles generally accepted in the United States of America. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers).You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements and related matters. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate, to the fmancial statements of each opinion unit taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1)management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws and regulations. City of Spring Park Page 5 March 14,2022 You are responsible for the preparation of the supplementary information in conformity with accounting principles generally accepted in the United States of America. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2)you believe the supplementary information,including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. You agree to assume all management responsibilities for the financial statement preparation services and any other nonattest services we provide; oversee the services by designating an individual, preferably from senior management,with suitable skill,knowledge, or experience; evaluate the adequacy and results of the services; and accept responsibility for them. Engagement Administration,Fees,and Other The assistance to be supplied by your personnel, including the preparation of schedules and analysis of accounts, typing all cash or other confirmations we request, and locating any invoices selected by us for testing,will be discussed and coordinated with you. We will provide copies of our reports to the City; however,management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information,copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to a regulatory agency or its designee. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of MMKR personnel. Furthermore,upon request,we may provide copies of selected audit documentation to a regulatory agency or its designee. The regulatory agency or its designee may intend or decide to distribute the copies or information contained therein to others,including other governmental agencies. James H. Eichten, CPA, is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. We expect to begin our audit shortly after the end of the fiscal year and to issue our report no later than June 30,2022. Our fee for services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.). Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit.Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. City of Spring Park Page 6 March 14,2022 g In accordance with our firm policies, work may be suspended if your account becomes 60 days or more overdue and may not be resumed until your account is paid in full.If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination,even if we have not completed our report.You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. These fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If we find that additional audit procedures are required, or if additional services are requested by the City, those services will be billed at our standard hourly rates. Additional audit procedures might be required for certain accounting issues or events, such as new contractual agreements,transactions and legal requirements of new bond issues,new funds,major capital projects, new tax increment districts, if there is an indication of misappropriation or misuse of public funds, or if significant difficulties are encountered due to the lack of accounting records, incomplete records, or turnover in the City's staff. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our audit engagement ends on delivery of our audit report.Any follow-up services that might be required will be a separate, new engagement. The terms and conditions of that new engagement will be governed by a new,specific engagement letter for that service. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. If you intend to publish or otherwise reproduce the financial statements, such as in a bond statement, and make reference to our firm name,you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. During the year, you might request additional services such as routine advice, assistance in implementing audit recommendations, review of your projections or budgets, and other similar projects. Independence standards allow us to perform these routine services; however, it is important that you understand that we are not allowed to make management decisions, perform management functions, nor can we audit our own work or provide nonaudit services that are significant to the subject matter of the audit. Please be aware that e-mail is not a secure method of transmitting data. It can be intercepted, read, and possibly changed. Due to the large volume of a-mails sent daily, the likelihood of someone intercepting your e-mail is relatively small, but it does exist. We will communicate with you via e-mail, if you are willing to accept this risk. To ensure that MMKR's independence is not impaired under the AICPA Code of Professional Conduct, you agree to inform the engagement partner before entering into any substantive employment discussions with any of our personnel. City of Spring Park Page 7 March 14,2022 If a dispute occurs related in any way to our services, our firm and the City agree to discuss the dispute and,if necessary,to promptly mediate in a good faith effort to resolve it.We will agree on a mediator,but if we cannot, either of us may apply to a court having personal jurisdiction over the parties for appointment of a mediator. We will share the mediator's fees and expenses equally, but otherwise will bear our own attorney fees and costs of the mediation. Participation in such mediation shall be a condition to either of us initiating litigation. To allow time for the mediation, any applicable statute of limitations shall be tolled for a period not to exceed 120 days from the date either of us first requests in writing to mediate the dispute. The mediation shall be confidential in all respects, as allowed or required by law, except that our final settlement positions at mediation shall be admissible in litigation solely to determine the identity of the prevailing party for purposes of the awarding of attorney fees. We both recognize the importance of performing our obligations under this agreement in a timely way and fully cooperating with the other. In the event that either of us fails to timely perform or fully cooperate, the other party may, in its sole discretion, elect to suspend performance or terminate the agreement regardless of the prejudice to the other person. We agree we will give 10 days' written notice of an intent to suspend or terminate, specifying the grounds for our decision, and will give the other an opportunity to cure the circumstances cited as grounds for that decision. In the event of suspension or termination,all fees and costs are immediately due on billing. We agree that it is important that disputes be discussed and resolved promptly. For that reason, we agree that,notwithstanding any other statutes of limitations or court decisions concerning them,all claims either of us may have will be barred unless brought within one year of the date the complaining party first incurs any damage of any kind, whether discovered or not, related in any way to acts or omissions of the other party, whether or not the complaining party seeks recovery for that first damage and whether or not we have continued to maintain a business relationship after the first damage occurred. Notwithstanding anything in this letter to the contrary, we agree that regardless of where the City is located, or where this agreement is physically signed, this agreement shall have been deemed to have been entered into at our office in Hennepin County, Minnesota, and Hennepin County shall be the exclusive venue and jurisdiction for resolving disputes related to this agreement. This agreement shall be interpreted and governed under the laws of Minnesota. Reporting We will issue a written report upon completion of our audit of the City's financial statements. Our report will be addressed to the City Council and management of the City. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances,it may be necessary for us to modify our opinions,add a separate section,or add an emphasis-of-matter or other-matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If,for any reason,we are unable to complete the audit or are unable to form or have not formed opinions,we may decline to express opinions or withdraw from this engagement. City of Spring Park Page 8 March 14,2022 g We will also provide a report(that does not include an opinion) on the City's compliance with applicable provisions of the Minnesota Legal Compliance Audit Guide,promulgated by the State Auditor pursuant to Minnesota Statutes § 6.65. The report will state (1)whether, in connection with our audit, anything came to our attention that caused us to believe that the City failed to comply with the applicable provisions of the Minnesota Legal Compliance Audit Guide, insofar as they relate to accounting matters, and (2) that the purpose of the report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. The report will also state that the report is not suitable for any other purpose. We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the significant terms of our engagement.If you have any questions,please let us know.If you agree with the terms of our engagement as described in this letter, please sign the attached copy and email it to mmkr@mmkr.com. Sincerely, MALLOY,MONTAGUE,KARNOWSKI,RADOSEVICH&CO.,P.A. J es H.Eichten,CPA rincipal JHE:wls Response: This letter correctly sets forth the understanding of the City of Spring Park. City Council Representative City Management Representative By: By: Title: Title: Date: Date: DI KerberRose Certified Public Accountants Report on the Firm's System of Quality Control To the Principals of Malloy, Montague, Karnowski, Radosevich, and Co., P.A. and the Peer Review Committee of the Minnesota Society of CPAs We have reviewed the system of quality control for the accounting and auditing practice of Malloy, Montague, Karnowski, Radosevich, and Co., P.A. (the firm) in effect for the year ended May 31, 2019. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants (Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at www.aicpa.org/prsummary. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards, when appropriate, and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards, including compliance audits under the Single Audit Act and an audit of an employee benefit plan. As part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if applicable, in determining the nature and extent of our procedures. Opinion In our opinion, the system of quality control for the accounting and auditing practice of Malloy, Montague, Karnowski, Radosevich, and Co., P.A. in effect for the year ended May 31, 2019 has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies)or fail. Malloy, Montague, Karnowski, Radosevich, and Co., P.A. has received a peer review rating of pass. 14,44,4, /fie, Sc KerberRose SC September 25, 2019 4211 N. Lightning Drive Appleton, WI 54913 PrimeGlobal P: (920) 993-0105 Toll Free: (888) 725-5277 F: (920) 993-0116 Website: https:://kerberrose.com A„r.,r,. • , .,..r.:,,,,,, ,.„ •. .. ., ,,..;,, AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is made effective February 11th 2022 by and between the City of Spring Park, (the "City") and Rainbow Treecare (the "Contractor") whose business address is 11571 K-Tel Drive Minnetonka MN 55343. PRELIMINARY STATEMENT The purpose of this agreement is to set forth terms and conditions for the provision of certain professional tree care services by the Contractor to residents and property owners within the City, and to the City. The City and the Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide professional tree care services as described in Attachment A—Scope of Services and made a part of this Agreement ("the Work"). If there is any conflict between the language of this document and the language of Attachment A, the language of this document prevails. 2. Project Manager and Staffing. The Contractor has designated Ryan Spencer to be the project superintendent for the Work. This person may be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms of this Agreement. The Contractor may not remove or replace the designated project superintendent without the City's prior approval. 3. Time for Performance of Services. The Contractor must perform the Work within the timeframe set forth in the attached Scope of Services. If Contractor is delayed in performance due to any cause beyond its reasonable control, such as strikes, riots,fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance will be extended by the period of time lost by reason of the delay 4. Method of Payment. The Contractor must submit an itemized invoice for Work provided to the owner of the property on which the services are provided. Invoices submitted for Work provided to the City will be paid in the same manner as other invoices submitted to the City. The Contractor must verify all statements submitted to the City for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. 5. Audit Disclosure. The Contractor must allow the City or its duly authorized agents reasonable access to the Contractor's books and records that are pertinent to all Work provided to the City under this Agreement, including books and records of any approved subcontractors, for six years after the effective date of this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Contractor and its subcontractors under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. 6. Data Privacy and Security. The Contractor will take all reasonable and prudent measures to ensure the security of all data that it handles in connection with the Work. The Contractor agrees to comply with the applicable provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests.The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. 7. Document Ownership. All finished or unfinished documents, data, and reports prepared by the Contractor related to Work for the City will become the property of the City upon termination of this Agreement, but Contractor may retain copies of such documents as records of the Work provided. Except to the extent that Minnesota Statutes Chapter 466 limits the City's liability, the City agrees to defend and indemnify the Contractor for any claims or losses resulting from the City's use of such documents not contemplated by the parties at the time of the preparation. 8. Term. The term of this Agreement is from the Effective Date through December 31st, 2022, the date of signature by the parties notwithstanding.This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as stated in this Agreement. 9. Termination. This Agreement may be terminated by either party by thirty days advance written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Contractor, the Contractor will be paid for Work rendered and reimbursable expenses hereunder until the effective date of termination. If however,the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment will be made to the Contractor, and the City may retain another Contractor to undertake or complete the Work. 10. Subcontractor. The Contractor may not enter into subcontracts for Work provided in this Agreement without the express prior written consent of the City.The Contractor agrees to pay any subcontractor within ten days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1.5% per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100 or more is $10. For any unpaid balance of less than $100, the Contractor must pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. This paragraph is inserted in this Agreement pursuant to Minn. Stat. §471.425, Subd. 4a. 11. Independent Contractor. At all times and for all purposes under this Agreement, the Contractor is an independent contractor and not an employee of the City. No statement in this Agreement may be construed to find the Contractor an employee of the City. 12.Assignment. Neither party may assign this Agreement without the written consent of the other party. 13. Services not Provided For. No claim for services furnished by the Contractor not specifically provided for in this Agreement will be honored by the City or its residents. 14. Severability. The provisions of this Agreement are severable. If any portion is held by a court of competent jurisdiction to be contrary to law,that decision will not affect the remaining provisions of the Agreement. 15. Entire Agreement. The entire agreement of the parties is contained in this Agreement.This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter of this Agreement as well as any previous agreements presently in effect between the parties relating to the same subject matter. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and signed by the parties, unless otherwise provided in this Agreement. The residents and property owners of the City of City who are provided Work under the terms of this Agreement are third party beneficiaries and shall have all of the rights afforded to the City hereunder related to such Work. 16. Compliance with Laws and Regulations. In providing services under this Agreement, the Contractor must abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided. Any violation constitutes a material breach of this Agreement and entitles the City to immediately terminate this Agreement. 17. Equal Opportunity. The contractor agrees during the life of this contract not to discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age. This contract may be cancelled or terminated by the City, and all money due or to become due hereunder may be forfeited, for a second or subsequent violation of the terms and conditions of this paragraph. The Contractor must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect,the validity of the remainder of this Agreement. 19. Indemnification. Contractor agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs,judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Contractor, its agents, employees, or subcontractors in the performance of the Work and against all losses by reason of the failure of the Contractor fully to perform, in any respect, all obligations under this Agreement. 20. Insurance. During the term of this Agreement, Contractor must maintain the following insurance and furnish a certificate of insurance. The certificate must specifically state and verify that the contractor has the required insurance coverage: 1. Worker's Compensation Insurance a. Statutory Compensation Coverage b. Coverage B - Employers Liability with limits of not less than: $100,000 Bodily Injury by Disease per Employee $500,000 Bodily Injury by Disease Aggregate $100,000 Bodily Injury by Accident 2. Automobile Liability Insurance a. Minimum Limits of Liability: $1,000,000 - Per Occurrence- Bodily Injury and Property Damage Combined Single Limit. b. Coverages: X Owned Automobile X Non-owned Automobile X Hired Automobile 3. General Liability Insurance a. Minimum Limits of Liability: $1,000,000 - Per Occurrence $2,000,000 -Annual Aggregate $2,000,000 -Annual Aggregate applying to Products/Completed Operations b. Coverages: X Premises and Operations Bodily Injury and Property Damage X Personal &Advertising Injury X Blanket Contractual X Products and Completed Operations X Other; if applicable, please list: X City of City is named as Additional Insured The contractor must obtain insurance policy(ies) from insurance companies having an "AM Best" rating of A-(minus), Financial Size Category of VII or better, and be authorized to do business in the State of Minnesota. An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor's policy limits to satisfy the full policy limits required by the Contract. The contractor and authorized insurance representatives must maintain coverage in these amounts during the term of the contract and notify the City thirty (30) days before the required insurance is cancelled or changed. The insurance policies must name the City as an additional insured for the services provided under this Agreement and must provide that the Contractor's coverage will be the primary coverage in the event of a loss. A certificate of insurance on the City's approved form that verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. Any policy deductibles or retention shall be the responsibility of the Contractor. No deductible greater than $50,000 is allowed on any required insurance policy without prior approval of the City's attorney. 21. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 22. Disputes. In an effort to resolve any conflicts that arise during or following the completion of the Work described in this Agreement, the dispute will first be submitted to non-binding mediation unless the parties mutually agree otherwise.The cost of mediation will be shared equally by the parties. Attachments A. Scope of Services B. Ash Tree Injection Price Quote Form for City Property C. Ash Tree Injection Price Quote Form for Private Property SIGNATURES City By (NAME/TITLE) By (NAME/TITLE) Contractor DoeuSigned by: By: cogorw.c-oQvc.. Name: Ryan Spencer Title: Municipal Consulting Arborist Attachment A—Scope of Services Ash Tree Injection Services to the City of Project Understanding The Emerald Ash Borer(EAB)threatens the lives of the thousands of ash trees located in the City of(the "City"). As the City continues to prepare for this devastating infestation and infection,the City has agreed to enter a contract with Contractor to provide tree injection services for ash trees ("ash injections" or the "Work") within two separate areas: City-owned property and private property as specified herein (the "Project"). Project Goals • Protect ash trees from emerald ash borer infestation on City-owned properties, including parks. Treatments of City-owned trees will begin after City staff makes the decision to begin treatments. • Provide a bulk discount program to all private property owners within the City of City to encourage residents to proactively inject their ash trees growing in order to help preserve the City's tree canopy and the accompanying economic and environmental benefits. Project Areas Area 1- City property Ash trees on City property identified by the City as trees to receive injection treatments will begin after staff has made the decision to proceed with such Work. Unless City staff directs otherwise, all ash injections must be completed between May 15th and October 15th of each year, or before fall leaf color, whichever occurs sooner. Area 2— Private property Homeowners will contact Contractor directly to initiate an inspection, receive a quote and provide permission to perform the Work. Contractor will inspect the ash trees on private property and determine whether they are appropriate for treatment and all invoices will be submitted directly to the homeowner, and the City shall have no liability for or involvement in the provision of such Work. All ash injections must be completed between May 15th and October 15th of each year or before fall leaf color, whichever occurs sooner. Project Period and Completion Dates The tree injection period will run from approximately May 15th—October 15th of each year. Contractor may reserve the right to group tree injections based on geographic proximity within the injection period in order to achieve the efficiency needed to provide a discounted rate. Injections will occur on trees that have fully expanded leaves and have not reached fall senescence (fall leaf color). The city forester or person designated by the City Manager reserves the right to extend or limit the time period based on seasonal conditions. Contractor Qualifications Founded in 1976, Rainbow Treecare (RTC) has built a reputation on a solid commitment to the science of tree care and is uniquely positioned to offer the most comprehensive ash and elm protection services in the state. A pioneer of Dutch elm disease protection since 1976 and emerald ash borer protection since 2004, RTC has been working on a national level to develop cost-effective management solutions for EAB. RTC currently has more than 60,000 ash trees under protection with numerous government and public agency clients. With the most International Society of Arboriculture (ISA) Certified Arborists, Board-Certified Master Arborists, and members of the American Society of Consulting Arborists in Minnesota, no other company can offer the depth of skill, experience, and knowledge of tree pest and pathogen issues. Full-time GIS/GPS staff is available to manage tree inventory data and develop interactive maps of public and private trees, and our in-house art and marketing department can produce materials that widely and effectively communicate the Project details and assist with homeowner enrollment and involvement Indemnification Contractor shall indemnify and hold harmless the City and its employees, and its residents and property owners from and against all claims, damages, losses and expenses including attorney's fees, arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is: (a) Attributable to bodily injury, sickness, disease or death, or to injury to, or destruction of tangible property including the loss of use resulting there from, and (b) Caused in whole or in part by any negligent or wrongful act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them for whose acts any of them may be liable. The Project Team Contract Supervisor: Ryan Spencer, ISA Certified Arborist MN-4926A will act as the Contract Supervisor for this Project. Mr. Spencer, Rainbow Treecare's Municipal Consulting Arborist, has a bachelor's degree in Environmental Sciences, Policy, and Management from the University of Minnesota and brings four years of arboriculture and client service experience. As a dedicated full-time employee focused on municipal and governmental forestry, Mr. Spencer is available to quickly respond to any issues that might arise throughout the contract period. Field Inspectors: Private property tree inspections will be primarily performed by Eric Lundstrom, ISA Certified Arborist MN-4540A Technicians: All treatment technicians for this Project will be drawn from the production staff at RTC and will serve the citizens of Spring Park with a commitment to the highest level of customer service during the protection of trees located within the City. Equipment and Treatment Specifications Upon request, Contractor will demonstrate proficiency with the injection equipment and knowledge of the products used to prevent EAB. Safety Standards: Contractor will use work methods, safety procedures and personal protective equipment conforming to all ANSI and OSHA standards in performing the work under this contract and will supply any Material Safety Data Sheets (MSDS) to the City upon request. Formulation Rates: It is the responsibility of Contractor to follow all insecticide instructions. Any alterations in the formulations or equipment must be approved in advance by the city forester or person designated by the City Manager. In order to remain responsive to emerging research, the City reserves the right to request a change in formulation rates or application methods for the duration of the contract. Any such change and additional costs incurred would be agreed to in written correspondence between the Contractor and the City. Ash Trees 1) All injections of ash trees must be with a liquid formulation of 4% Emamectin benzoate every two years. No substitutions of the formulations shall be allowed. 2) Contractor shall inject Emamectin benzoate at a variable rate up to but not exceeding 5 ml per diameter inch. Determination of dosage shall be on the inches of diameter at breast height (DBH) within specific diameter classes listed in Attachment (B) and (C). 3) Injections must be made at the root flare to ensure the best distribution of the insecticide throughout the tree. Equipment: Contractor will provide all necessary equipment to complete the Work under these specifications: 1) Equipment will remain in proper operating condition throughout the term of the Agreement and RTC is responsible for cleaning and providing upkeep to the injection system on a daily basis. Any maintenance issues or repairs are the sole responsibility of Contractor. 2) Treatment technicians will use a high-helix drill bit and must replace the drill bits after every 100 DBH inches to maintain high efficiency. Drilled holes must be the size recommended by the injection equipment manufacturer. 3) Injection holes on ash must be drilled to a depth of approximately 1 inch below the bark to maximize delivery of Emamectin benzoate into ash trees. 4) Emamectin benzoate will be injected into ash trees using current industry standard injection systems that have efficacy data that supports their use, and follow all manufacturers' specifications. 5) All injected trees must be tagged with the year of injection clearly indicated on the tag. Contractor shall provide tags for all injected trees. The tags must be of a design and type that can persist on the tree for at least 3 years. Property Access and Notification Contractor shall not enter private property without having previously obtained permission from the property owner. If Contractor personnel desire to enter private property to access trees on a City owned property, it is their responsibility to notify the underlying property owner by knocking on the door at the time of the site visit or making a phone call ahead of time. Every attempt shall be made to contact the City forester to notify of the intent on accessing a City owned site through private property. Contract Supervision and Form of Order to Proceed The City shall refer residents interested in private property tree injections throughout the treatment period of May-October of each year in a format mutually agreed upon prior to the start of the Project. Private Property Tree Inspections Prior to recommending treatment, all proposed ash trees shall be inspected by a qualified Contractor employee.There may be instances when a tree is not in suitable health or condition to recommend treatment. Contractor shall have an individual experienced in communicating tree information to the general public to explain such decisions. The person assigned to inspect the trees shall be, at the very minimum, a Certified Minnesota Tree Inspector, or have a degree in forestry, or be an ISA Certified Arborist. The individual shall be qualified to diagnose emerald ash borer; and have experience evaluating tree condition. Additionally, the individual shall be able to explain the benefits and risks of all ash protection options, with regard to pollinators, water quality, human health, and tree health and condition. Hours of Operations and Uniform The City reserves the right to set limits on hours of operation for Work on Saturdays, Sundays and holidays. All weekend or holiday Work must be approved by the city manager ahead of time. Certified applicators and GPS staff shall wear company uniform and/or a high visibility/safety vest at all times during field operations. Every vehicle associated with the Project shall display a company logo or name. Rainbow Treecare Tree Injection Services Proposal to the City of Spring Park Attachment B-Ash Tree Injection Price Quote for Emamectin benzoate- Right-of-Way(Area 1)over the contract time period at a variable rate from 2.5 ml./inch up to 5 ml./inch for trees under 22"and 5 mi./inch for trees 22" and larger. Tree Diameter(DBH) Price Per Tree(B) Price per inch (DBH) 9 $ 36.90 $ 4.10 10 $ 41.00 $ 4.10 11 $ 45.10 $ 4.10 12 $ 49.20 $ 4.10 13 $ 53.30 $ 4.10 14 $ 57.40 $ 4.10_ 15 $ 61.50 $ 4.10 16 $ 65.60 $ 4.10_ 17 $ 69.70 $ 4.10 18 $ 73.80 $ 4.10 19 $ 77.90 $ 4.10 20 $ 82.00 $ 4.10 21 $ 86.10 $ 4.10 22 $ 90.20 $ 4.10 23 $ 94.30 $ 4.10 24 $ 98.40 $ 4.10 25 $ 102.50 $ 4.10 26 $ 106.60 $ 4.10 27 $ 110.70 $ 4.10 28 $ 114.80 $ 4.10 29 $ 118.90 $ 4.10 30 $ 123.00 $ 4.10 31 $ 127.10 $ 4.10 32 $ 131.20 $ 4.10 33 $ 135.30 $ 4.10 34 $ 139.40 $ 4.10_ 35 $ 143.50 $ 4.10 35+ All trees priced at $ 4.10 Name of Company: Rainbow Treecare Authorized Signature: Address: -74"----- 11571 K-Tel Drive ICi?''`4. -- Minnetonka, MN 55343 952P252 0553 Date: 2/11/2022 �!Trrcme Rainbow Treecare Tree Injection Services Proposal to the City of Spring Park Attachment C-Ash Tree Injection Price Quote for Emamectin benzoate- Private property over the contract time period at a variable rate from 2.5 ml./inch up to 5 ml.inch for trees under 22" and 5 ml./inch for trees 22" and larger. Price per inch Tree Diameter(DBH) Price Per Tree(A) (DBH) 9 $ 60.30 $ 6.70 10 $ 67.00 $ 6.70 11 $ 73.70 $ 6.70 12 $ 80.40 $ 6.70 13 $ 87.10 $ 6.70 14 $ 93.80 $ 6.70 15 $ 100.50 $ 6.70 16 $ 107.20 $ 6.70 17 $ 113.90 $ 6.70 18 $ 120.60 $ 6.70 19 $ 127.30 $ 6.70 20 $ 134.00 $ 6.70 21 $ 140.70 $ 6.70_ 22 $ 147.40 $ 6.70 23 $ 154.10 $ 6.70 24 $ 160.80 $ 6.70 25 $ 167.50 $ 6.70 26 $ 174.20 $ 6.70 27 $ 180.90 $ 6.70 28 $ 187.60 $ 6.70 29 $ 194.30 $ 6.70 30 $ 201.00 $ 6.70 31 $ 207.70 $ 6.70 32 $ 214.40 $ 6.70 33 $ 221.10 $ 6.70 34 $ 227.80 $ 6.70 35 $ 234.50 $ 6.70 35+ All trees priced at $ 6.70 Name of Company: Rainbow Treecare Authorized Signature: Address: 11571 K-Tel Drive .74.,-- - Minnetonka, MN 55343 Phone: tit t 4 Date: 2/11/2022 :%halr1t A 952-252-0553 Rainbow lreeccxe