6/21/2022 - City Council - Work Session - Agendas CITY OF SPRING PARK
WORK SESSION AGENDA
JUNE 21, 2022 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake 3finnetonka
(Work Session discussion times are approximate)
1. 6:00: Mike Anderson: New Administrator - Welcome
2. 6:10: Update: Sunset Drive: Lake Access: Agreement, Ramp, Street Name
3. 6:20: Update: The Yacht Club: Public Hearing
4. 6:25: Review: Interim Administrator Proposal
5. 6:35: Update: Park Lane: Engineer Survey, Easement Draft
6. 6:40: Update: Water/Sewer Rates
7. 6:45: Review: Long Term Financing
8. 7:00: Adjourn
Apollo""
SPRING PARK
On .cake Minnetonka
To: City Council
From: Interim Administrator
Subject: Work Session Summary—6.21.22
• Administrator Report—Mike Anderson
o Mike will be at the meeting and on the job beginning Tuesday,June 21s'
o Mike would like to set up some time to meet with each council member in the next couple of weeks to
discuss current and future activities
• Sunset Drive—Lake Access—Update
o The access has been cleared on the north side near the water.The engineer has been directed to place a
property stake on the north side of the access closest to the water and to develop a description of the
access.The city attorney will incorporate that description into an agreement between the city and the
property owner on the south side of the access. Staff has met with the DNR about providing cement
planks for the access.The DNR rep indicated late this week that the person in charge of maintaining the
plank inventory is out of the office, returning this coming week.Assuming planks are available, the next
steps would be for the council to authorize staff to retain a contractor to install the planks on the access.
o There has been some conversation about formally naming the access. Staff thinks that makes a great
deal of sense and is recommending the access be called—Rockvam Rd.
• The Yacht Club-Update on Public Hearing
o Chair opened planning meeting and asked the City Planner to provide a recap of the applicant's request
to amend the C4 zoning and allow for conditional use permits for hotel & restaurant with outdoor
dining. Applicant and opposition (Edgewater) presented. Chair opened the public hearing for residents
to share their comments&concerns both for and against the project. Public hearing was closed.
Another public hearing to be held July 131h to allow for the applicant to supply additional documents
addressing the resident concerns and review planning commission recommendations. Public notice
posted in The Laker 6/25 edition. Planning Commission and City Planner scheduling work session in next
few weeks to review and address each issue brought forward and determine how to resolve.
• Interim Proposal
o Council was provided a proposal for additional services beyond the current arrangement. Council
received that proposal earlier. A copy of the proposal is included with the Council agenda packet.
• Park Lane Easement
o The engineer has provided staff and legal counsel with a drawing for the easement. He has been
authorized to prepare a legal description and submit to legal counsel. Once a document is prepared, it
will come before council for approval and then be recorded.
Ci� o f ll �rinj Park
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
WWW.CI.SPRING-PARK.MN.US
• Water/Sewer Rates—Update
o There has been some discussion about adjusting the water and sewer rates due to losses being shown in
the 2020 and preliminary 2021 audit. It may not be necessary to do that. Single family users are paying
the proper amount.The multi-family uses are, and have been, undercharged. It is a bit complicated,yet
basically simple. Please see the attached—2021 Schedule of Fees and Charges for Water Usage. Staff
will "walk through" this at the meeting.
• Long Term Financing&Investments
o Attached are several documents
■ Assets as of 6.30.2022
■ Debt Payments 2022—2027
■ Cash Flow—remainder of 2022 and into 2023 &2024
■ Non-Monthly expenses that need to be anticipated annually.
The purpose is to provide some guidance to staff and council and to be used by future councils and staff.
Ci� o f s�rin,y ?park
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
WWW.CI.SPRING-PARK.MN.US
RUOH111
June, 2022
Mike,
Thank you for your time to discuss your interest in coaching.
You indicated that you would like a coach to work with you as you attempt to advance your
career, specifically in assuming a new role in your first Administrator position and to develop
more fully your strengths and experience.
To that end, I propose the following approach:
1. A six-month coaching engagement as a start. We begin in July—August of 2022depending
on your schedule as well as my schedule.
As we discussed you will complete the DiSC profile. This assessment will provide us with
quick and important insights about your thinking and behavioral traits. It shows how you
might adapt to communicate more effectively with your team.
2. One-hour coaching sessions every other week that will:
a. Set specific goals and track them throughout our engagement to assure progress
and value to you.
b. Based on our discussion of the assessment, identify one or two major new habits to
put in place to improve performance.
c. Discuss current challenges and use those as an examples to improve your leadership
flexibility and capabilities.
d. Cover a coaching curriculum based on any of the following topics, as warranted by
our assessment and desired by you: leadership dashboard, engage and mobilize
employees, resolve conflict, communicate with impact, influence effectively, set
strategic direction, develop strong relationships throughout the organization,
become more aligned with and improve your relationship with your Council, create a
high-performance culture, juggle multiple priorities/manage time more effectively,
and shift limiting perceptions that might be holding you back. We can cover other
topics depending on the challenges you face.
e. Leave you with specific ideas and accountability to improve performance and
achieve your goals.
Ongoing email and phone support is also included for the term of our agreement.
For our coaching relationship to work, I ask that you agree to the following:
1. The coaching relationship is important to you and you are committed to achieving the goals
outlined above.
2. You will attend all coaching sessions on time.
3. You commit to the full six months of coaching, unless we achieve your goals sooner.
4. If you need to reschedule a coaching session, you will do so with at least a 48 hour notice.
5. During coaching sessions you will be present, with no external distractions (cell phones,
other people, email, etc.).
6. You will complete any assignments that you agree to do, on time.
7. You will be open and honest during the sessions, which includes giving advice to me about
how you can get more value from sessions.
8. The agreement we have includes bi-weekly sessions, email and phone.
9. You understand that I rely on referrals to build my business. Therefore, if you are pleased
with our coaching relationship, you agree to serve as a reference and/or have at least one
meeting with me outside of our coaching meetings where we discuss possible introductions
to people you know who might also find value in my services.
Your investment for the engagement is calculated at $2,400.00 for six months (Normal fee is
$3,000.00 discounted 20% based on my knowledge of your new organization). Payment will be
made 33%, or $800.00, as we begin the engagement, 33%, or $800.00, mid-term in the
engagement and 33%, or $800.00, at end of the engagement (all payable within 30 days of the
invoice date).
My goal is that you achieve a 5 to 10 times return on this investment. If you don't believe that
this is possible based on your aspirations, we should not move forward.
Mike, I am excited about working with you and helping you more effectively manage your role
in your current position. Please sign below to indicate that you accept the above terms.
Sincerely, Approved:
James Brimeyer Mike Anderson
Certified Coach/Strategic Advisor
Skyehillcoaching.com
City Administrator—Spring Park
SkUOH111
Jim Brimeyer Qualifications
Executive Coach/Strategic Advisor 2015— Present
Jim is currently enjoying bringing his 45+years of experience to bear as an Executive
Coach/Strategic Advisor to highly-motivated clients.
Education / Certifications
In 2015 Jim received certification as an Executive Coach from the Center for Executive
Coaching, sanctioned by the International Coaching Federation.
Jim holds a Master's Degree in Public Administration from Northern Illinois University and a
B.A. Degree from Loras College.
Experience
Public Sector Management
Served in a full-time management role for four cities in Illinois, Ohio and Minnesota, most
recently as a City Manager in St. Louis Park, Minnesota 1980-1988.
Within the last few years, served as the Interim Administrator in Kenyon in 2007, Spring
Park from 2008-2011 and again in 2022 and as Interim Executive Director of the Lake
Minnetonka Conservation District in 2016.
Business Management
In 1992 established The Brimeyer Group, Inc., an executive search firm serving cities, counties,
non-profit organizations, semi-public agencies and private sector companies. This company is
now Huelife—facilitation consultants.
Memberships and Community Service
Member of the International City Management Association and Minnesota City
Management Association.
Past President of the St Louis Park Rotary Club and the St. Louis Park Rotary Foundation,
currently serving as Treasurer. Past President at Minnesota Valley Country Club (2016) and
past President of the Skyehill Townhome Association.
Elected/Appointed Public Service
Served as City Council Member at-large in St. Louis Park, Minnesota for eight years (1996 -
2003).
In 1994-95 chaired the first Vision St Louis Park process and in 2005-2006 again served as
Chair of the Steering Committee for Vision St Louis Park, resulting in the publication of the
Book of Dreams for St Louis Park.
From 2011 to 2015 was a member of the Metropolitan Council District#6, which served
Southwest Minneapolis, St Louis Park, Golden Valley, New Hope and Crystal. Served as Chair
of the Management Committee and was a member of the Transportation Committee.
2021 Schedule of Fees and Charges for Water Usage
Sm*M Vrlla a Load Park Island Apartments star
0-8999 S 2.65 8.999 S 23.85 0-8999 $ 2.65 1 8.999 S 23.85 0-8999 S 2.65 1 8.999 $ 23.85 0-8999 $ 2.65 8.999 S 23.85
9000-17999 S 3.98 8.999 $ 35.82 9000-17999 $ 3.98 8.999 S 35.82 9000-17999 S 3.98 8.999 $ 35.82 9000-17999 S 3.98 8.999 S 35.82
18000+ S 5.31 239.002 S 1,269.10 18000 $ 5.31 368.002 $1,954.09 18000+ S 5.31 550.002 S 2,920.51 18000+ S 5.31 264.002 S 1,401.85
Total Water Used 257 Total Water Used 386 Total Water Used 568 Total Water Used 282
S 1,328.76 $2,013.75 $2,980.17 $ 1,461.51
Units 20 Units 88 Units 81 Units 82
Water Connection Water Connection Water Connection Water Connection
Fee($20/Unit) $ 400'00 Fee(M/Unit) L
$1,760.00 Fee $20/Unit) S 1,620.00 Fee $20/Unit) S 1,640.00
22'1st Qtr.Charge S 1,347.77 22'1st Qtr.Charge $2,782.90 22'1st .Char e $3,125.20 22'1st Qtr.Char e $3,049.80
Water Service Total $1,728.76 Water Service Total S 3,773.75 Water Service Total S 4,600.17 Water Service Total S 3,1OL51
Difference S 380.99 Difference S 990.85 Difference 1474.97 Difference
$ 51.71
Pres.Homes-Public&Employee Apts Pres.Homes-HesM Care Cemor Pies.Homes-AasisW LrNss P=L Homes-TownCentmlAaaisted Liv' Rem
0-8999 $ 2.65 8.999 S 23.85 0-8999 LS19E8
5�777.002
8.999 $ 23.85 0-8999 S 2.65 8.999 S 23.85 0-8999 S 2.65 8.999 S 23.85
9000-17999 S 3.98 8.999 S 35.82 9000-17999 �795
S 35.82 9000-17999 S 3.98 8.999 $ 35.82 9000-17999 S 3.98 8.999 $ 35.82
18000+ S 5.31 716.002 $3,801.97 18000+ $4,125.88 18000+ S 5.31 251.002 $1,332.82 18000+ $ 5.31 583.002 S 3,095.74
Total Water Used 734 Total Water Used Total Water Used 269 Total Water Used 601
$3,86L63 $4,185.54 $1,392.48 $3,155.40
Units 92 Units 90 Units 66 Units 70
Water Connection Water Connection Water Connection Water Connection
Fee(S20/Unit) S 1,840.00 Fee($20/Unit $1,800.00 Fee S20/Unit) $1,320.00 Fee S20/Unit $ 1,400.00
22'1st Qtr.Charge $3,785.10 22'1st .Char e $3,906.75 22'1st .Char e $2,0 22.85 22'1st Qtr.Ch e S 2,992.65
Water Service Total $5,701.63 Water Service Total S 5,985.54 Water Service Total $2,712.48 Water Service Total S 4,555.40
Difference 1 916.53 Difference 2 078.79 Difference $ 6 99,63 Difference 1 62.75
Pres.Homes-Tndei wndent Living sayView Asap on Lakeview Lofts
0-8999 $ 2.65 8.999 S 23.85 78999 S 2.65 8.999 $ 23.85 0-89 99 $ 2.65 8.999 S 23.85 0-8999 $ 2.65 8.999 S 23.85
9000-17999 $ 3.98 8.999 $ 35.82 9000-17999 S 3.98 8.999 S 35.82 9000-17999 $ 3.98 8.999 S 35.82 9000-17999 S 3.98 5.001 S 19.90
18000+ $ 5.31 570.002 S 3,026.71 18000+ $ 5.31 770.002 $4,088.71 18000+ $ 5.31 992.002 $5,267.53 18000+ $ 5.31 $
Total Water Used 588 Total Water Used 788 Total Water Used 1010 Total Water Used 14
$3,086.37 $4,148.37 $5,327.19 $ 43.75
Units 100 Units 107 Units 116 Units 39
Water Connection Water Connection Water Connection Water Connection
Fee($20/Unit) $2'�'� Fee $20/Unit) S 2,140.00 Fee(S20/Unit) $2,320.00 Fee $20/Unit) $ 780.00
22'1st Qtr.Char $3,558.20 22'1st .Charge Flfl22�8]20 22'1st .Ch e $4,996.50 22'1st .Ch e $ 817.10
Water Service Total E 5,086.37 Water Service Total 7 Water Service Total $7,647.19 Water Service Total S 823.75
Difference 1,528.1 Difference 2 060.1 Difference 2 650.69 Difference S 6.65
Total of 2022 1st Qtr. Lost Revenue Ts 15 381.95
ASSETS AS OF 6/30/2022
CDs $730,000 Current
PFA funds $890,000 Rec'd 5.25.22
ARP funds $97,000 Ant July, 2022
Bond Proceeds $2,100,000 Ant. 6.30.22
Tax Payment#1 $400,000 Ant. 6.21.22
Total $4,200,000
CAPITAL EXPENSES REMAINING
West Arm West $570,000 PFA funds$570,000
Black Lake Rd $1,400,000
Lift Station#6 $70,000
West Arm/ BLR Elect $220,000
Total $2,260,000
Two months cash $500,000
Shorter term invest $1,760,000 3 - 9 months
Bond payments
8.1.22 - 2.1.24 $920,000
Longer term invest $840,000 6- 18 months
Debt Payments- 2022 - 2027
Issue Princ Interest Total Grand Total
Date
2.21.22 2010 $36,000 $3,842 $41,485
2.21.22 2015 $145,000 $9,502 $154,502
Pres H $70,000 $265,987
8.1.22 2010 $2,883 $2,883
8.1.22 2015 8,488 $8,488
Pres H $70,000 $81,371
2.1.23 2010 $35,000 $2,883 $40,385
2.1.23 2015 $150,000 $8,488 $158,488
2.1.23 2022 $40,412 $40,412
Pres H $70,000 $309,285
8.1.23 2010 $2,105 $2,105
8.1.23 2015 $7,289 $7,289
8.1.23 2022 $29,570 $29,570
Pres H $70,000 $108,964
2.1.24 2010 $40,000 $2,105 $44,210
2.1.24 2015 $150,000 $7,287 $157,289
2.1.24 2022 $120,000 $29,569 $149,569
Pres H $70,000 $421,068
8.1.24 2010 $1,425 $1,425
8.1.24 2015 $5,938 $5,938
8.1.24 2022 $28,459 $28,459
Pres H $70,000 $105,822
2.1.25 2010 $40,000 $1,425 $42,850
2.1.25 2015 $150,000 $5,938 $155,938
2.1.25 2022 $120,000 $28,460 $148,460
Pres H $70,000 $417,248
8.1.25 2010 $725 $725
8.1.25 2015 $4,513 $4,513
8.1.25 2022 $27,289 $27,289
Pres H $70,000 $102,527
2.1.26 2010 $40,000 $725 $41,450
2.1.26 2015 $100,000 $4,513 $104,513
2.1.26 2022 $125,000 $27,290 $152,290
Pres H $70,000 $368,2S3
8.1.26 2015 $3,488 $3,488
8.1.26 2022 $26,008 $26,008
Pres H $70,000 $99,496
Possible bond payment funds
State bond 1,500,000.00 Escrow for bond payments (proposed)
Local bond 2,200,000.00 $2,000,000.00 (not comingled)
Total 3,700,000.00 Debt Service Fund
Cash Flow Projections J1June - December, 202 ;
June July Aug Sept Oct Nov Dec Jan '23 Feb'23 Aug'23 Feb '24
Revenue
CD 5.22 $500,000 $500,000
CD 11.23 $230,000 $230,000
PFA $890,000
Bond Proceeds $2.045,000
Taxes $400,000 $176,600
ARP $97,000
PFA $190,000 $190,000 $190,000
Operating Expense
Payroll, bens 25,000 25,000 25,000 25,000 25,000 25,000 25,000 28,000 28,000 32,000 40,000
Claims 185,000 185,000 185,000 185,000 185,000 185,000 190,000 200,000 200,000 225,000 250,000
Non monthly payments-See attached
Capital expense
West Arm $190,000 $190,000 $190,000
BLR $350,000 $350,000 $350,000 $350,000
Lift#6 $70,000
WArm Elec $35,000
BLR Elec $42,000
Bond Payments 82,000 310,000 109,000 420,000
Investments Cash available
PFA $500,000.00 in six mo CD $400,00 Early tax 6.21.22
$3,800,000.00 in cash $97,000 ARP July 2022
Bond Proceeds $750,00 in three mo CD $176,000 Final tax July 22
$750,000 in six mo CD
$500,000 in MM $673,000
Spring Park Non Monthly Expenses
Bond Payments (See schedule)—Feb and August Vt
Contracted Fire—Quarterly-$42,000.00
TIF payments—Pres Homes&The Mist—See Schedule
Watermain breaks—Average 2-3 month during winter, average cost$15,000.00-$25,000.00
Jail Charges-$35,000.00 Twice a year
Property/Liability Premium - $25,000.00 in May
Gillespie -$5,500.00 X 2 = $11,000.00(June &October)
County Assessment Services-$25,000.00 in September
Xcel 2"d payments for West Arm ($34,000.00) and Black Lake ($41,000.00) likely in August, 2022