8/15/2022 - City Council - Work Session - Agendas CITY OF SPRING PARK
WORK SESSION AGENDA
AUGUST 15, 2022 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
(Work Session discussion times are approximate)
1. 6:00: Discuss Brimeyer Options
2. 6:05: Outsourcing Payroll
3. 6:10: Code Enforcement
4. 6:15: 2022 Budget/Water Sewer Rates
5. 6:50: Miscellaneous
6. 7:00: Adjourn
Brimeyer Proposal
$200.00 a month for five hours at the offsite rate of$40.00/hour.
That would include onsite (including travel time), phone, email, text, zoom etc.
Above the five hours, billed on a per hour basis.
Suggest a four-six month arrangement.
There has also been a suggestion on having Jim Brimeyer watch over City financials for the next 6-12
months. Staff believes we have a solid plan in place moving forward into 2023 and beyond. Which will
be discussed in the next portion of this work session.
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Program Fundamentals: SPRANG PARK
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• PTO/Benefit time accruals
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• On-Boarding Module—new-hire orientation and data acquisition process
o Electronic signature of documents
Fees Schedule:
DESCRITPION
Payroll Processing and Tax Filing-federal,state(Full Service,Dedicated Support) Included
Employee Self-Service-Online Access Included
Online Reporting -Access Anywhere Anytime -Integrated Report Writer Included
Configurable"Rules Based"HR Technology(native) Included
Employee Onboarding Platform(native) Included
Time Management Platform(native) Included
Per Employee Per Month(PEPM) $6.00 8 $48.00
Monthly Base Fee $108.00 1 $108.00
Effective Monthly TOTAL $156.00
Year End Fee
Federal ID's-Base Fees(W-2) $95.00 1 $95.00
W-2 Form $6.50 8 $52.00
Implemen
Payroll,and HCM Core Implementation $250.00 1 $250.
Terms:
Proposal is valid for 30 days
Fees are invoiced monthly with first payroll of each month
Funds are collected via AC
Pv'7•Proprietary and Confidential •copyright 2021
SPRING PARK
On Lake Minnetonka
Water & Sewer Enterprise Funds
To: Spring Park—Mayor and Council
From: Mike Anderson,Administrator
Subject: 2023 Water& Sewer Rates
Enterprise Fund: An enterprise fund is a separate accounting and financial reporting mechanism for which revenues and
expenditures are segregated into a fund with financial statements separate from all other governmental activities.
Enterprise Funds should also self-supporting.
Spring Parks Water Enterprise Fund(WEF)was self-sufficient in 2019&2020 but lost$40,000 in 2021. Because of
inflation and material costs,I believe that is why we have fallen behind. We are on the same trend in 2022.
1 cannot find any documentation prior to 2010 on rates increases(as of today). I will continue to look as we head into the
final stretch of budget season. We are using the Tier system to charge for water. The reason for this is,the more water you
use the more expensive it is.The more water you use,the faster the infrastructure wears out and the more contribution to
the cost of fixing you will have. Below are the tiered rates,not shown is the$20/Q unit charge.
0-8999 $2.65
9000-17999 $3.98
18000+ $5.31
Right now we have 1351 "units". If we increase the unit rate by$1, $2 or$5,we will see additional revenue plus the new
tier rate increase.Here are some rates to consider($is estimated)
15%increase=$4,700/QR+unit increase
20%increase=$6,200/QR+unit increase
25%increase=$7,800/QR+unit increase
The Sewer Fund has lost$200,000 the last three years.We generate around$66,000 in revenue but lose over$80,000+in
expenditures each QR.The Met Council charges us $20,000/month to treat our sanitary sewer water. This does not
include electric costs(can show those at a later date)or maintenance costs.
We currently charge $3.33 per 1000 gals. In order to break even we would need to increase the sewer rates by about 25%
(.83). Increase by 30% ($1.00)we would see an estimated$5,000/QR in revenue. If we raised it by 40%($1.33)we would
generate an estimated$12,500/QR.
Staff are looking for discussion and guidance on this matter and would like to see Council pass a Resolution with new
rates effective January 1,2023 before the end of 2022.
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4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
WWW.CI.SPRING-PARK.MN.US
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SPRING PARK
On Lake Minnetonka
General Fund Levy Discussion
To: Spring Park—Mayor and Council
From: Mike Anderson,Administrator
Subject: 2023 General Fund Levy
The purpose of this memorandum is to give you some information regarding future adoption or amending the proposed
2023 preliminary levy in preparation for Truth In Taxation in December.
Over the last two months I have been looking at the current and future financial situation. Our current one is not looking
good for the remainder of 2022.As of now,we have gone through more than 75%of our budgeted expenditures and we
still have the last quarter of the year to worry about. Staff will be doing everything we can to keep us on check and
minimize the remaining years expenditures.
Next year we are expecting some increases in contracted services and are forecasting increases in other areas as well. The
main increases we are expecting right now are:
- Police Services: 8% increase(approx. $40,000)
- Public Works: 8%increase(approx.. $15,400)
- Public Works Extra OT Cost: $15,000
- Public Works Extra Materials Cost: $50,000
- Met Council: 5.5%increase($22,000)
- Norlings: 1.5%
- Outsourcing Payroll: $2500
Here are some increases we are forecasting based on the market:
- COLA: proposed 5%($11,800)
- Attorney Rate: +$5/hr(200 hrs/$1000)
- Sambatek: 3%increase
Some of this pain will be absorbed by our enterprise funds,but we will also need to take a hard look at those.But with the
expecting and forecasting increases we are looking at an estimated 12%increase from 2022.
$1,498,960—2022
$1,658,960—proposed for 2023 (doesn't include Sambatek, MetC,Attorney)
2023 can be our"catch up"year to get us back on track. Staff ask for guidance as we move forward to the Preliminary
Levy vote on September 19.
Ci� o f l' r n j ?Park
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
WWW.CI.SPRING-PARK.MN.US