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9/19/2022 - City Council - Regular - Agendas CITY OF SPRING PARK CITY COUNCIL AGENDA SEPTEMBER 19, 2022 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT MEETING AGENDA 4. ADOPT CONSENT AGENDA* a. Approve Regular City Council minutes from September 6, 2022 b. Approve September 19, 2022 - Claims for Payment c. Approval of Larson's Snow Removal Contract Rates (3-year contract) PUBLIC FORUM** 5. PRESENTATIONS & GUEST SPEAKERS 6. PUBLIC HEARINGS 7. PETITIONS, REQUESTS,&APPLICATIONS 8. ORDINANCES & RESOLUTIONS: a. Resolution #22-23: Adopting Preliminary 2023 Levy 9. REPORTS OF OFFICERS AND COMMITTEES a. Mayor& Council: b. City Staff: c. Contract Staff: 10. NEW BUSINESS & COMMUNICATIONS a. City Clerk Position: Approving Full Time Status 11. UPCOMING MEETINGS & TRAINING a. October 3, 2022 - Regular City Council Meeting—7:OOPM b. October 12, 2022 - Planning Commission Meeting c. October 17, 2022 - Regular City Council Meeting—7:OOPM d. October 17, 2022 - City Council Work Session— 6:OOPM 12. MISCELLANEOUS (INFORMATION ONLY), 13. ADJOURNMENT *The Consent Agenda lists those items of business which are considered to be routine,recommended for approval,and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request,in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others.The Council will take no official action on items discussed at the forum,with the exception of referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL MINUTES SEPTEMBER 6, 2022 — 7:00 PM SPRING PARK SPRING PARK CITY HALL On Lake Minnetonka 1. CALL TO ORDER The meeting was called to order at 7:00p.m. Mayor Jerome P. Rockvam and Council Member's Chase, Hughes, Hoffman were present. Council Member Horton was absent. Staff Present: City Administrator Anderson, City Engineer Nielson 2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT MEETING AGENDA Council Member Chase motioned, being seconded by Council Member Hughes, to adopt the meeting agenda as presented. On vote being taken, the motion was unanimously approved. 4. ADOPT CONSENT AGENDA* Council Member Chase motioned, being seconded by Council Member Hoffman to a. Approve Regular City Council minutes from August 15, 2022 b. Approve Work Session minutes from August 15, 2022 c. Approve September 6, 2022 - Claims for Payment d. Approve 2023 LMCC Budget Proposal e. Special Event: Back Channel Brewery, Hoktoberfest—September 24, 2022 On vote being taken, the motion was unanimously approved. 5. PUBLIC FORUM** - Bobcat asked if the outlet dead end sign on West Arm Road West could be moved closer to Shoreline Drive so people could see it before they turn down the road. City Engineer Nielson said we can move as part of the road reconstruction. 6. PRESENTATIONS & GUEST SPEAKERS - none 7. PUBLIC HEARINGS - none 8. PETITIONS, REQUESTS, &APPLICATIONS—none 9. ORDINANCES & RESOLUTIONS: a. Resolution #22-22: Amend Resolution #22-06, Meetings, Holidays and Office Hours Council Member Hoffman motioned, being seconded by Council Member Chase, to approve Resolution #22-22;Amend Resolution #22-06 Meetings, Holidays, and Office Hours. On vote being taken, the motion was unanimously approved. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor& Council: Mayor Rockvam brought forward concerns with proper fencing surrounding the Seallote. Currently it is an orange construction fence - it should be a 6ft. chain link fence or some other similar material. He asked City Administrator Anderson to follow up on it. Council Member Hoffman asked about the status of the Sunset Drive Lake Access. City Administrator Anderson stated the City Engineer will provide an update in a few minutes. Council Member Hughes asked about the leaf pickup. Council Member Chase mentioned it would be a good idea for next year to add either Biffs or look at a permanent bathroom facility at the Parks. Council Member Hoffman suggested adding to the Planning Commission agenda to research options. City Administrator Anderson stated he has it on the list for 2023. b. City Staff: City Administrator Anderson brought forward the date for the Fall cleanup that is tentatively scheduled for November 12th. The Council agreed to schedule and post. c. Contract Staff: • Black Lake Road: • West Arm Road West: • Sunset Drive —Lake Access: City Engineer Nielson provided Council with the survey that was completed by the Sambatek surveyors and confirmed the NW property pin had been placed and that it was accurate based on the prior surveys and that both adjacent property owners have agreed. He also recapped the current encroachments from the house at 4000 Sunset and stated the attorneys are working on the metes and bounds legal description for the easement and the encroachment agreement. Discussion was had surrounding design - adding bollards & concrete pads or planks. 11. NEW BUSINESS & COMMUNICATIONS a. Citywide Clean Up (Spring and Fall) Discussion b. Quote: Bob Marty Electric: Electric Meter Socket Replacement - Black Lake Road and West Arm Road West c. Quote: Bob Marty Electric: Relocation Electrical Service at Norling's d. Quote: Quality Flow Systems —Water Treatment Plant Council Member motioned, being seconded by Council Member, to approve the quotes from Bob Mary Electric. On vote being taken, the motion was unanimously approved. 12. UPCOMING MEETINGS & TRAINING a. September 14, 2022 - Planning Commission Meeting—6:OOPM b. September 19, 2022 - Regular City Council Meeting— 7:OOPM c. September 19, 2022 - Council Work Session— 6:OOPM d. October 3, 2022 - Regular City Council Meeting—7:OOPM 13. MISCELLANEOUS (INFORMATION ONLY" 14.ADJOURNMENT There being no further discussion, Council Member Hoffman motioned, being seconded by Council Member Chase to adjourn the meeting at 7:47p.m. On vote being taken, the motion was unanimously approved. 4wf PIT ff an, City Clerk Mike Anderson, City Administrator City of Spring Park 09/19/2022 Staff Payroll Checks#32987-33006 and EFT Payments Check# Employee/Council Name Check Amount Check Date 5941 Anderson, Mike D. $2,912.07 i 9/15/2022 5942 Hoffman,Jamie K. $2,268.86 9/15/2022 5943 Xion ,Patria $1,908.86 9/15/2022 Sub Total $7,089.79 Chase,Mark Hoffman,Jeff Horton,Pam Hughes,Gary Rockvam,J Sub Total $0.00 Electronic Misc. Disbursements EFT#30872 PERA Employer Payroll Payment for 08/15/2022 $1,297.54 9/19/2022 EFT#30873 FICA Employee/Employer Payroll Withholding Taxes for 08/15/2022 _ $1,843.98 9/19/2022 EFT#30874 August 22'Sun Life LTD Insurance Premium $58.14 9/1/2022 EFT#30875 August 22'Wells Fargo Monthly Bank Charge $20.66 9/12/2022 EFT#30876 August 22'PSN monthly fee for(Payment Services Network $139.95 9/6/2022 EFT#30877 August 22'Sales&Use Taxes collected-2nd Qtr.Bus.Utility Payments $1,472.00 9/19/2022 Sub Total $4,832.27 Claims: Ck#32987-33006 $88 637.19 9/14/2022 TOTALS $100,559.25 CITY OF SPRING PARK 09/14/22 1:05 PM Page 1 *Check Summary Register© Batch: 091222PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 32987 CENTERPOINT ENERGY 9/14/2022 $275.61 Gas Usage for City Hall 07/22/22-08/19/22 32988 CITY VIEW PLMBG&HEATING,IN 9/14/2022 $460.92 Repair of all WTP eye wash stations and outsid 32989 CIVICPLUS,LLC 9/14/2022 $500.00 Annual fee for Online Code Hosting 10/01/22-0 32990 DESIGNERS OUTLOOK LLC 9/14/2022 $500.00 Escrow Return for Sign Permit No.22-02SIGN f 32991 ECM PUBLISHERS, INC. 9/14/2022 $43.73 Publish Ordinance 22-04-Ad#1249728 32992 EHLERS 9/14/2022 $750.00 2022 Continuing Disclosure Reporting Fee 32993 GOOD TO BE HOME CLEANING 9/14/2022 $250.00 August 22'City Hall Cleaning Services 32994 GOPHER STATE ONE-CALL 9/14/2022 $36.45 June 22'Locates 32995 LOFFLER COMPANIES, INC. 9/14/2022 $206.15 Copier Usage Agreement 07/22/22-08/21/22 32996 MEDIACOM, LLC 9/14/2022 $355.90 Internet Services 09/11/22-10/10/22 32997 MNSPECT,LLC 9/14/2022 $2,138.85 Aug.22'Residential&Commercial Inspections/ 32998 NELSON,DENNIS 9/14/2022 $1,000.00 Escrow Return for Special Multiday Event/Musi 32999 OPTUM BANK 9/14/2022 $22.50 2nd QTR.22'HAS Employee Monthly Service 33000 CITY OF ORONO 9/14/2022 $55,681.16 August 22'Public Works Services 33001 PITNEY BOWES GLOBAL FIN.SE 9/14/2022 $184.44 Leasing Charges for 06/30/22-09/29/22 33002 REPUBLIC SERVICES, INC 9/14/2022 $1,494.60 Aug.22'Residential Recycling Services 08/01/2 33003 SAMBATEK, INC. 9/14/2022 $18,433.26 Engi. Fees-West Arm Road Pavement Project 33004 UNICLEAN CLEANROOM SERVIC 9/14/2022 $129.53 Aug.22'Cleaning Services for Rugs 33005 VELOCITY TELEPHONE 9/14/2022 $283.43 Sept.22'Phone& Long Distance Service 09/21 33006 XCEL ENERGY 9/14/2022 $5,890.66 Electric Usage for Traffic Signal at 4468 Shoreli Total Checks $88,637.19 CITY OF SPRING PARK 09/14/22 1:22 PM Page 1 *Check Detail Register© Batch: 091222PAY Check# Check Date Vendor Name Amount Invoice Comment 10100 Wells Fargo Bank NA 32987 09/14/22 CENTERPOINT ENERGY E 101-41900-381 Utilities/Electric/Gas $16.80 091222A Gas Usage for City Hall 07/22/22-08/19/22 E 602-49450-381 Utilities/Electric/Gas $100.21 091222E Gas Usage for Lift#1-6 07/22/22-08/19/22 E 601-49400-381 Utilities/Electric/Gas $158.60 091222C Gas Usage for WTP 07/22/22-08/19/22 Total $275.61 32988 09/14/22 CITY VIEW PLMBG8,HEATING,INC. E 601-49400-220 Repair/Maint Supply $460.92 125250727 Repair of all WTP eye wash stations and outside hose bib replacement Total $460.92 32989 09/14/22 CIVICPLUS,LLC E 101-41500-119 Ordinance Codification $500.00 238278 Annual fee for Online Code Hosting 10/01/22- 09/30/23 Total $500.00 32990 09/14/22 DESIGNERS OUTLOOK LLC G 101-21700 Escrow Account $500.00 22-02SIG Escrow Return for Sign Permit No.22-02SIGN for a permanent sign at 4148 Shoreline-Lake Minnetonka Dance Academy Total $500.00 32991 09/14/22 ECM PUBLISHERS,INC. E 101-41600-353 Ordinance Publication $43.73 907350 Publish Ordinance 22-04-Ad#1249728 Total $43.73 32992 09/14/22 EHLERS E 205-46500-439 Other-TIF $750.00 91612 2022 Continuing Disclosure Reporting Fee Total $750.00 32993 09/14/22 GOOD TO BE HOME CLEANING SERVI E 101-41900-310 Contracted Services $250.00 1136 August 22'City Hall Cleaning Services Total $250.00 32994 09/14/22 GOPHER STATE ONE-CALL E 601-49400-310 Contracted Services $18.23 2060749-IN June 22'Locates E 602-49450-310 Contracted Services $18.22 2060749-IN June 22'Locates Total $36.45 32995 09/14/22 LOFFLER COMPANIES, INC. E 1 01-41 500-41 3 Office Equipment/Rental $68.72 4119574 Copier Usage Agreement 07/22/22-08/21/22 E 601-49400-413 Office Equipment/Rental $68.72 4119574 Copier Usage Agreement 07/22/22-08/21/22 E 602-49450-413 Office Equipment/Rental $68.71 4119574 Copier Usage Agreement 07/22/22-08/21/22 Total $206.15 32996 09/14/22 MEDIACOM,LLC E 101-42000-324 Internet Service $118.64 091222 Internet Services 09/11/22-10/10/22 E 601-49400-324 Internet Service $118.63 091222 Internet Services 09/11/22-10/10/22 E 602-49450-324 Internet Service $118.63 091222 Internet Services 09/11/22-10/10/22 Total $355.90 CITY OF SPRING PARK 09/14/22 1:22 PM Page 2 *Check Detail Register© Batch: 091222PAY Check# Check Date Vendor Name Amount Invoice Comment 32997 09/14/22 MNSPECT,LLC E 101-42400-310 Contracted Services $1,281.21 Aug.22'Residential&Commercial Inspections/Permit Fees/General Fees/Staff Meeting E 101-42400-310 Contracted Services $857.64 9102E Aug.22'Code Enforcement Total $2,138.85 32998 09/14/22 NELSON, DENNIS R 101-39104 Other Revenue $1,000.00 SP-22-02SPE Escrow Return for Special Multiday Event/Music Concert Permit No.SP-22-02SPEV for Denny's Super 30 Bass Tournaments Total $1,000.00 32999 09/14/22 OPTUM BANK E 101-41500-437 Other Miscellaneous $22.50 0001332129 2nd QTR.22'HAS Employee Monthly Service Fee Total $22.50 33000 09/14/22 CITY OF ORONO E 101-42000-313 Booking Per Diem/Jail Ch $75.00 20142062 Reimb for July 2022 Jail Charges E 101-41510-310 Contracted Services $5,305.56 20142080A August 22'Public Works Services E 601-49400-310 Contracted Services $5,305.56 20142080A August 22'Public Works Services E 602-49450-310 Contracted Services $5,305.55 20142080A August 22'Public Works Services E 101-42000-310 Contracted Services $39,689.49 20142080B Aug.22'Contracted Police Services Total $55,681.16 33001 09/14/22 PITNEY BOWES GLOBAL FIN.SER. LLC E 101-41500-413 Office Equipment/Rental $61.48 3105650991 Leasing Charges for 06/30/22-09/29/22 E 601-49400-413 Office Equipment/Rental $61.48 3105650991 Leasing Charges for 06/30/22-09/29/22 E 602-49450-413 Office Equipment/Rental $61.48 3105650991 Leasing Charges for 06/30/22-09/29/22 Total $184.44 33002 09/14/22 REPUBLIC SERVICES,INC E 101-42900-310 Contracted Services $1,494.60 0894-005872 Aug.22'Residential Recycling Services 08/01/22- 08/31/22 Total $1,494.60 33003 09/14/22 SAMBATEK,INC. E 101-41910-303 Engineering Fees $454.75 22655 Engi.Fees-General Services/Meetings 07/17/22- 08/13/22 E 201-43100-529 Black Lake Rd Feasibility $15,820.63 22656 Engi.Fees- Black Lake Road- Roadway Design/Survey/Addi.Services/Reimb.Exp.07/17/22- 08/13/22 E 201-43100-528 Road Pavement Project 2 $2,157.88 22657 Engi. Fees-West Arm Road Pavement Project 07/17/22-08/13/22 Total $18,433.26 33004 09/14/22 UNICLEAN CLEANROOM SERVICES E 101-41500-310 Contracted Services $129.53 197606 Aug.22'Cleaning Services for Rugs Total $129.53 33005 09/14/22 VELOCITY TELEPHONE E 101-41500-321 Telephone and Mtce Agre $94.47 13853724-n Sept.22'Phone&Long Distance Service 09/21/22- 10/21/22 CITY OF SPRING PARK 09/14/22 1:22 PM Page 2 *Check Detail Register© Batch:091222PAY Check# Check Date Vendor Name Amount Invoice Comment 32997 09/14/22 MNSPECT,LLC E 101-42400-310 Contracted Services $1,281.21 Aug.22'Residential&Commercial Inspections/Permit Fees/General Fees/Staff Meeting E 101-42400-310 Contracted Services $857.64 9102E Aug.22'Code Enforcement Total $2,138.85 32998 09/14/22 NELSON,DENNIS R 101-39104 Other Revenue $1,000.00 SP-22-02SPE Escrow Return for Special Multiday Event/Music Concert Permit No.SP-22-02SPEV for Denny's Super 30 Bass Tournaments Total $1,000.00 32999 09/14/22 OPTUM BANK E 101-41500-437 Other Miscellaneous $22_50 0001332129 2nd QTR.22'HAS Employee Monthly Service Fee Total $22.50 33000 09/14/22 CITY OF ORONO E 101-42000-313 Booking Per Diem/Jail Ch $75.00 20142062 Reimb for July 2022 Jail Charges E 101-41510-310 Contracted Services $5,305.56 20142080A August 22'Public Works Services E 601-49400-310 Contracted Services $5,305.56 20142080A August 22'Public Works Services E 602-49450-310 Contracted Services $5,305.55 20142080A August 22'Public Works Services E 101-42000-310 Contracted Services $39,689.49 20142080E Aug.22'Contracted Police Services Total $55,681.16 33001 09/14/22 PITNEY BOWES GLOBAL FIN.SER.LLC E 101-41500-413 Office Equipment/Rental $61.48 3105650991 Leasing Charges for 06/30/22-09/29/22 E 601-49400-413 Office Equipment/Rental $61.48 3105650991 Leasing Charges for 06/30/22-09/29/22 E 602-49450-413 Office Equipment/Rental $61.48 3105650991 Leasing Charges for 06/30/22-09/29/22 Total $184.44 33002 09/14/22 REPUBLIC SERVICES,INC E 101-42900-310 Contracted Services $1,494.60 0894-005872 Aug.22'Residential Recycling Services 08/01/22- 08/31/22 Total $1,494.60 33003 09/14/22 SAMBATEK,INC. E 101-41910-303 Engineering Fees $454.75 22655 Engi.Fees-General Services/Meetings 07/17/22- 08/13/22 E 201-43100-529 Black Lake Rd Feasibility $15,820.63 22656 Engi.Fees- Black Lake Road- Roadway Design/Survey/Addi.Services/Reimb.Exp.07/17/22- 08/13/22 E 201-43100-528 Road Pavement Project 2 $2,157.88 22657 Engi.Fees-West Arm Road Pavement Project 07/17/22-08/13/22 Total $18,433.26 33004 09/14/22 UNICLEAN CLEANROOM SERVICES E 101-41500-310 Contracted Services $129.53 197606 Aug.22'Cleaning Services for Rugs Total $129.53 33005 09/14/22 VELOCITY TELEPHONE E 101-41500-321 Telephone and Mtce Agre $94.47 13853724-n Sept.22'Phone&Long Distance Service 09/21/22- 10/21/22 CITY OF SPRING PARK 09/14/22 1:22 PM Page 3 *Check Detail Register© Batch: 091222PAY Check# Check Date Vendor Name Amount Invoice Comment E 601-49400-321 Telephone and Mtce Agre $94.48 13853724-n Sept.22'Phone&Long Distance Service 09/21/22- 10/21/22 E 602-49450-321 Telephone and Mtce Agre $94.48 13853724-n Sept.22'Phone&Long Distance Service 09/21/22- 10/21/22 Total $283.43 33006 09/14/22 XCEL ENERGY E 101-43100-381 Utilities/Electric/Gas $14.93 0986737383 Electric Usage for Unit X-Mas Lights 07/26/22- 08/24/22 E 101-43100-381 Utilities/Electric/Gas $79.94 0986833962 Electric Usage for Traffic Signal at 4468 Shoreline Drive 07/26/22-08/24/22 E 602-49450-381 Utilities/Electric/Gas $107.24 0988772907 Electric Usage Lift#1 -07/25/22-08/23/22 E 602-49450-381 Utilities/Electric/Gas $69.29 0988772990 Electric Usage Lift#5-07/26/22-08/24/22 E 101-43100-381 Utilities/Electric/Gas $210.44 0988773451 Electric Usage for Central&North Street Lights- 07/26/22-08/24/22 E 602-49450-381 Utilities/Electric/Gas $203.18 0988773902 Electric Usage Lift#2-07/25/22-08/23/22 E 101-43100-381 Utilities/Electric/Gas $55.04 0988774445 Electric Usage for West Street Lights-07/26/22- 08/24/22 E 602-49450-381 Utilities/Electric/Gas $23.32 0988774856 Electric Usage Lift#4-07/26/22-08/24/22 E 601-49400-381 Utilities/Electric/Gas $3,101.67 0988774935 Electric Usage WTP-07/26/22-08/24/22 E 602-49450-381 Utilities/Electric/Gas $743.58 0988775178 Electric Usage Lift#6-07/25/22-08/23/22 E 602-49450-381 Utilities/Electric/Gas $91.96 0988775625 Electric Usage Lift#3-07/26/22-08/24/22 E 101-43100-381 Utilities/Electric/Gas $204.81 0988775786 Electric Usage for Signal& East Street Lights- 07/26/22-08/24/22 E 101-43100-381 Utilities/Electric/Gas $293.22 0988776057 Electric Usage for City Hall-07/26/22-08/24/22 E 101-43100-381 Utilities/Electric/Gas $71.68 0988778864 Electric Usage for Traffic Signal at 4300 Shoreline-07/26/22-08/24/22 E 101-43100-381 Utilities/Electric/Gas $620.36 988775774 Electric Usage for Co-Owned Street Lights- 07/26/22-08/23/22 Total $5,890.66 10100 Wells Fargo Bank NA $88,637.19 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $53,514.54 201 PUBLIC IMPROV REVOLVING FUND $17,978.51 205 TIF PRESBYTERIAN HOMES $750.00 601 WATER FUND $9,388.29 602 SEWER FUND $7,005.85 $88,637.19 Jamie Hoffman From: office@larsonlawnscape.com Sent: Friday, September 2, 2022 11:36 AM To: Mike Anderson Subject: Snowplowing 2022 - 2025, CITY OF SPRING PARK Attachments: Spring Park 2019-2022 snow.pdf Mr. Anderson—as we discussed, please accept the attached previous 3 year contract as our estimate for the 2022 -2025 SNOW SERVICES contract. We are keeping the pricing the SAME, along with our current services. We are open to any suggestions or additional services, if requested by the Mayor Rockvam/Council or you. Please let us know if there are any questions or concerns. Sincerely, David P Larson Office: 952-472-9244 (my personal cell: 952-250-2843) PS: For the city's bookkeeping...we separate the areas, such as sidewalks, trail, city hall, types of equipment, special requests,etc.... for allocation of costs. CITY OF SPRING PARK SPRING PARK, MINNESOTA SNOW REMOVAL AGREEMENT OCTOBER 15, 2019 - MAY 16, 2022 .ph THIS AGREEMENT, is made as of the.94 day of Sef+eftlX✓2019 by and between the City of Spring Park, Minnesota, a Minnesota municipal corporation (hereinafter "the City") and LaWr%->-..-per °Minnesota corporation (hereinafter"the Contractor"). WITNESSETH: That the Contractor, for and in consideration of the payment or payments hereinafter specked to be made by the City at the times and in the manner set forth in this Agreement, hereby covenants and agrees to furnish and provide all materials, service, labor, equipment and supplies necessary to perform its obligations under this Agreement in accordance with the terms set forth herein. 1. CONTRACTOR'S DUTIES. The Contractor shall remove snow and ice from the City streets and sidewalks as conditions demand. The foregoing notwithstanding, the Contractor shall complete plowing of City streets before 6:00 A.M. (morning rush hour) and 3:00 P.M. (evening rush hour). Contractor agrees to a response time on calls for service from the City of no longer than 30 minutes. 2. CONTRACTOR'S UNDERSTANDINGS. A. It is understood and agreed that the Contractor has, by careful examination, satisfied itself as to the nature and location of the work, the conformations, character, quality and quantity of the work and all other matters which can in any way effect the work under this contract. No verbal agreement with any officer, agent or employee of the City, either before or after the execution of this contract, shall effect or modify any of the terms or obligations herein contained. B. It is understood by the Contractor that the use of subcontractors must receive written approval from the City Administrative Officer before any work is commenced. If the City approves the use of a subcontractor and the Contractor uses a subcontractor, the Contractor must pay the subcontractor within 10 days of the receipt of payment from the City for undisputed services provided by the subcontractor, and the Contractor must pay the subcontractor interest of 1 Y2% per month on any undisputed amount not paid to the subcontractor within said 10 day period in accordance with Minnesota Statutes 471.425, Subd. 4a. I C. It is understood by the Contractor that the ordering and storing of salt shall be their responsibility, and that that no salt will be stored on City Property unless authorized in advance by the City Administrator. 1 Snow Removal Agreement 2019-2022 D. It is understood by the Contractor that if any work is performed is deemed unsatisfactory by the City Administrator; the Contractor shall correct the problem to the City's satisfaction. 3. BONDS AND INSURANCE. Before the Contractor is permitted to engage in the business of snow removal and/or salting/sanding City streets, The Contractor will keep in full force for the duration of this agreement the following insurance: A. WORKERS COMPENSATION. The Contractor shall maintain workers' compensation insurance to the extent and limits required by applicable law for all employees employed by it and all subcontractors shall be required to maintain said insurance on identical terms as are set forth herein. Before commencement of work, the Contractor shall provide to the City a Certificate of Insurance showing evidence of this coverage or provide evidence of qualification as a self-insurer of workers' compensation. B. EMPLOYERS LIABILITY COVERAGE. If any employees of the Contractor are engaged in hazardous or other work not covered by the aforesaid workers' compensation Insurance, the Contractor shall provide, and shall require any subcontractor to provide, employer's liability coverage in the same amounts and on the same terms as are set forth herein for the Contractor's public liability coverage, for the protection of said employees. C. PUBLIC LIABILITY AND PROPERTY DAMAGE. The Contractor shall maintain commercial general liability (CGL) insurance with a limit of not less than $1,000,000 per occurrence. The CGL insurance shall cover, without limitation, liability arising from public liability, personal injury, accidental death, property damage, and contractually assumed liability covering obligations assumed under this Agreement. The City shall be named as an additional insured on the policy and the policy shall contain a waiver of subrogation as to the City. Before commencement of work, the Contractor shall provide to the City a Certificate of Insurance acceptable to the City. The certificate and the required insurance policy shall contain a provision that the coverage afforded under the contract will not be cancelled or permitted to expire until at least 30 days written notice has been given to the City. D. AUTOMOTIVE INSURANCE. The Contractor shall maintain automobile liability insurance on all self-propelled vehicles used in connection with the performance of this contract, whether owned, non-owned or hired with a combined single limit of not less than $1,000,000 each accident. Before commencement of work, the Contractor shall provide to the City a Certificate of Insurance acceptable to the City. The certificate and the required insurance policy shall contain a provision that the coverage afforded under the contract will not be cancelled or permitted to expire until at least 30 days written notice has been given to the City. 4. INDEMNIFICATION. The Contractor shall (and shall cause any subcontractor to) defend, indemnify and save harmless the City, its officers, elected officials, employees and agents from and against all losses, claims, demands, payments, suits, actions, recoveries and judgments of every nature, including those based upon negligence or strict liability in tort, and including those brought for property damage, bodily injury or death, by reason of any act or 2 Snow Removal Agreement 2019-2022 omission by the Contractor, its subcontractors, agents, employees, or anyone else it controls or exercises control over, in the performance of the work or otherwise arising out of or relating to the Contractor's work or performance under this Agreement. The Contractor understands and agrees that the obligation to indemnify the City under this Agreement is not limited or affected by the amount of insurance obtained and carried by Contractor in connection with this Agreement. This obligation of the Contractor to indemnify the City shall survive termination of this Agreement. 5. TERM; TERMINATION. The term of this Agreement shall commence on October 15, 2019 and end on May 15, 2022. The foregoing notwithstanding, in the event of willful failure or neglect by the Contractor or its employees or agents to comply with the prescribed terms and conditions contained in the Agreement, or any applicable laws, ordinances, restrictions and regulations, or if Contractor fails to perform services under this Agreement to the satisfaction of the City, this Agreement may be terminated by the City upon delivery of 30 days written notice to the Contractor. 6. PAYMENT. The City agrees to pay the Contractor on the basis of contract prices set forth in the Proposal. Payment shall be made no more frequently than twice a month. Contractor shall provide the City with detailed invoices which show the per hour, per equipment and separate costs between plowing sidewalks and streets and sanding. 7. NOTICES. All notices required to be given by either party pursuant to this Agreement shall be in writing and sent to the other party at the following addresses: To the City: City of Spring Park Attention: City Administrator 4349 Warren Avenue Spring Park, MN 55384 To the Contractor: L a,Y-g o n L w wrn 5 0 Af en T— n L, q-M-4 )A-6 _4y JO 5 +f ' el Aut.s4r: m k G+ jV`a wt e- P I c�.; �, M � 3-6-3 5cI All notices shall be deemed received when delivered, if hand-delivered, or three business days after deposit with the United States Postal Service, postage prepaid. Notices by telefax or email alone are not sufficient. The addresses for notices may be changed by the parties from time to time by delivery of written notice to the other party as provided herein. 8. HEADINGS AND CAPTIONS. The headings and captions of sections and paragraphs are for purposes of convenience of reference only and shall not be used to construe the meaning of any provision contained in this Agreement. 9. VALIDITY; SEVERABILITY. The provisions of this Agreement are severable. If any provision or provisions of this Agreement shall be held to be invalid, illegal or otherwise unenforceable, the validity, legality and enforceability of the remaining provisions shall not be affected or impaired. 3 Snow Removal Agreement 2019-2022 10. EQUAL OPPORTUNITY. In performing this Agreement, the Contractor will ensure that no person was or is excluded from full employment rights or participation in or the benefits of any program, service or activity on the ground of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status or national origin; no person who is protected by applicable federal or state laws, rules or regulations against discrimination otherwise has been or will be subjected to discrimination. Sc e 11. ENTIRE AGREEMENT; AMENDMENT. This Agreement and any attached exhibits constitute the entire agreement between the City and the Contractor and supersede any andexh'b' all other written or oral agreements between the parties. This Agreement can be modified or amended only by written agreement signed by the City and the Contractor. 12. APPLICABLE LAW. This Agreement will be governed and construed in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date first written above. Contractor: B L,,V, 60V% Li.�S c.:.� e1 �vie_ City of Spring Park, Minnesota By Jerry Rockvam, Mayor By Dan Tolsma, City Administrator 4 ..Zf/�cc gualit�y eaucta" r!' —Mj' September 26, 2019 LAW N SCAP E ALL SEASON PROPERTY MAINTENANCE COMMERCIAL • RESIDENTIAL 952.472.9244 City of Spring Park Attn: Dan Tolsma, City Adminstrator Thank you for the opportunity to provide our snowplowing services for last year's snow season. We are submitting a SNOW REMOVAL AGREEMENT (3 year) for 10-15- 19 thru 5-15-22 .... our pricing remains the same as last year. Listed prices INCLUDE operator and equipment: 1. Per ton, applied: a. White salt (above 10 degrees) .......................$185.00 b. Green salt, treated, DOT .......................some.....$240.00 (NOTE- we supply salt stored at our shop, so there are no storage fees, no loading or hauling fees, and no rental of salt bin fees.) 2. Per hour, BOBCAT/TOOLCAT, blade or bucket.......$115.00 3. Per hour, BOBCAT/TOOLCAT, blower or sweeper..$135.00 4. Per hour, Plow truck .................................................$85.00 S. Per hour, Dump truck ................................................$85.00 6. Per hour, SIDEWALK tractor, blade, blower, brush ..$95.00 Requested snow relocation to your designated areas, to be invoiced hourly with equipment rates listed above. Please let us know if there are any questions or concerns. Thank you, John P Larson (952-472-9244) office@LarsonLawnScape.com • www.LarsonLawnScape.com 5054 Industrial Street • Maple Plain, MN 55359 SPRING PARK On Lake 3tinnetonka Preliminary Levy Proposal To: Spring Park—Mayor and Council From: Mike Anderson, Administrator Subject: 2023 Preliminary Levy Proposal The purpose of this memorandum is to give you some information regarding future adoption or amending the proposed 2023 preliminary levy in preparation for Truth In Taxation in December. The last few weeks I have updated you on the major items which are calling for an approximate 21%increase for 2023. When looking at the proposed difference between the 2022 and 2023 there are some factors that are out of our control and need to be paid: - Police Contract is going up$40,000 - Public Works Contract$100,000 unaccounted for from 2022 and incorporated in 2023 - $68,000 in Bond Payments(#will be increasing yearly) Out of the$330,485 increase, $208,000 is for contracts to Orono and Bond payments.The rest is regular operating cost increases. So all in all,the increase in expenditures is out of our control at this time. Staff are continuing to look at ways to increase revenues for the General Fund as well as the Utility Funds.These discussions will continue as we move forward this fall. In 2022 the City of Spring Park's Net Tax Capacity was $4,071,042. In 2023 the NTC will be just over$5,000,000.With our proposed 21%levy increase,the Cities Net tax Capacity Rate is actually dropping from 30.1%down to 28%. In 2022 the median household value was approximately$350,000. A resident's total taxes due would have been$3,500. Of that, $1050 is City portion and the new increase for 2023 will be approximately$220.50. (Resident Previous Years Taxes x NTC x 21%increase=2023 City Taxes) Some of this pain will be absorbed by our enterprise funds,but we will also need to take a hard look at those.But with the expecting and forecasting increases we are looking at an estimated(minimum) 21%increase from 2022. As we continue to work through budget season, it is Staff's goal to be able to drop this 21%down into the"teens".We look forward to discussion on this matter and direction from the City Council. $1,173,210—2022 $1,419,435—proposed for 2023 Ci� of, Kny ?park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-23 A RESOLUTION ADOPTING 2023 PRELIMINARY TAX LEVY BE IT RESOLVED by the Council of the City of Spring Park, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2023, upon taxable property in the City of Spring Park, for the following purposes: General Revenue Levy: $1,237,967.00 Debt Service Levy: $181,468.00 Total General Fund Levy: $1,419,435.00 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Spring Park, Minnesota on September , 2022. Approved: Jerome P. Rockvam, Mayor Attest: Jamie Hoffman, City Clerk HEN NEPIN COUNTY MINNESOTA State of Minnesota County of Hennepin Taxing Jurisdiction City of Spring Park 2023 PROPOSED LEVY CERTIFICATION I, Jamie Hoffman Clerk of City of Spring Park hereby certify that the following Resolution establishing the levy upon taxable property in said Taxing Jurisdiction was passed by the governing body at a duly convened meeting held on 9/19/2022 LEVYITEM CERTIFIED LEVY* 1. General Revenue 1,237,967.00 2. Bonded Indebtedness" 181,468.00 3. Sewer District CAPACITYA. TOTAL TAX 00 B. MARKET VALUE BASED REFERENDUM LEVY*** CAPACITYTOTAL TAX 00 *The levy amount by line item should already be reduced by Local Government Aid(LGA) and other resources used to finance your taxing jurisdiction's budget. **Provide a breakdown of the certified levy by individual bond on page 2. ***Per M.S. 275.61, Levies for the payment of debt obligations that are approved by voters after June 30, 2008 must be levied on net tax capacity. Given under my hand this 19th day of September 2022 axing Jurisdiction derO 1, 6 abed uo papoda.r ao.inaas jgap aoj slejol agj golew Isnw sigh 00 • 00'000`ZZ b'ZZOZ puoa 00'099`50l ` sWz PU09 00'808`E5 Moz Pu09 • • : uidauuaH 10 AjunoD uoi13ipsunr Fuixnl 31na3HOS 331AM3S 183a - NOI1V31=111H3a AA31 V10S3NNIN AiNnOD NId ] NNIH z -AAal anoA 4J!M uoiinlosai awes ayJ ui pepn1oui aq ueo sill -puoq jell aoj spun]auaioi,}ns aae aiayl;eyl Fupels uoiinlosai e pwgns Isnw noA `puoq alp aoj alnpayas auawAed aqI woaj junowe pagnbaa agj uegj ssal si painal junowe all jl 'uoi)nlosai agi ui aoj paaun000e aq Isnw jgop ale 69'SLP, "S'W aad CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 22-23 A RESOLUTION ADOPTING 2023 PRELIMINARY TAX LEVY BE IT RESOLVED by the Council of the City of Spring Park, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2023, upon taxable property in the City of Spring Park, for the following purposes: General Revenue Levy: $1,237,967.00 Debt Service Levy: $181,468.00 Total General Fund Levy: $1,419,435.00 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Spring Park, Minnesota on September 19, 2022. AeromeP.* kvam, Mayor Attest: Ja Hoff an, City C er SPRING PARK On Lake JKinnetonka City Clerk Position To: Spring Park—Mayor and Council From: Mike Anderson,Administrator Subject: City Clerk Position Approval to Full Time The City Clerk position has been held by Jamie Hoffman for just over one year. Per the employment agreement,the Council must approve the position from temporary to regular full time along with the$3 per hour increase the position will receive the remainder of 2022. The City Administrator fully supports the approval of this position to regular full time along with the $3 per hour increase for the remainder of 2022. City of S�rnj ?Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX(952)471-9160 WWW.CI.SPRING-PARK.MN.US