Loading...
1/3/2017 - City Council - Regular - Agendas CITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 3, 2017 – 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. OATHS OF OFFICE a. Jerry Rockvam, Mayor / Catherine Kane Palen, Council / Megan Pavot, Council 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. ADOPT AGENDA 6. ADOPT CONSENT AGENDA a. Regular City Council Meeting Minutes from December 19, 2016 7. PUBLIC FORUM* 8. PRESENTATIONS & GUEST SPEAKERS 9. PUBLIC HEARINGS 10. PETITIONS, REQUESTS, & APPLICATIONS 11. ORDINANCES & RESOLUTIONS a. Resolution 17-01: Naming Official Depositories b. Resolution 17-02: Establishing Order of Business c. Resolution 17-03: Appointments d. Resolution 17-04: Dates of Meetings, Holidays, & Business Hours 12. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff c. City Planner d. City Engineer i. Agreement for Comprehensive Plan Services e. City Attorney 13. NEW BUSINESS & COMMUNICATIONS 14. CLAIMS FOR PAYMENT 15. UPCOMING MEETINGS & TRAINING a. January 10 – Administration Committee – 12:00 PM b. January 11 – LMCD – 7:00 PM c. January 11 – Planning Commission – 7:00 PM d. January 17 – City Council – TBD 16. MISCELLANEOUS (INFORMATION ONLY) a. MFD Press Release 17. ADJOURNMENT CITY OF SPRING PARK CITY COUNCIL MINUTES DECEMBER 19, 2016 – 7:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Mayor Williamson at 7:36 p.m. 2. ROLL CALL Council Members Bruce Williamson, Mayor; Shirley Bren; Gary Hughes; and Megan Pavot. Present: Council Members Pamela Horton Absent: Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; Nancy Beck, City Attorney; and Theresa Schyma, City Clerk. Others Present: Catherine Kane Palen, Council Member-Elect; Jerry Rockvam, Mayor-Elect; and Michael Mason, resident. 3. INTRODUCTIONS - Mayor Williamson introduced the City Council and staff to the public. 4. PLEDGE OF ALLEGIANCE - Mayor Williamson led the audience in the Pledge of Allegiance. 5. ADOPT AGENDA - Mayor Williamson announced that Items #11d-1 and #11d-2 would be moved to immediately follow Item #9a. M/Hughes, S/Bren to adopt the agenda as amended. Motion carried 4-0. 6. ADOPT CONSENT AGENDA a. City Council Regular Meeting Minutes from December 5, 2016 b. Draft Planning Commission Meeting Minutes from December 14, 2016 M/Bren, S/Pavot to approve the Consent Agenda. Motion carried 4-0. 7. PUBLIC FORUM – None. 8. PRESENTATIONS & GUEST SPEAKERS – None. 9. PETITIONS, REQUESTS & APPLICATIONS Regular Meeting Minutes December 19, 2016 a. Back Channel Brewery & Taproom 1. Conditional Use Permit (Resolution 16-22) – City Planner Brixius provided a summary report of the application, site plan review and planning report for Back Channel Brewing Collective, 4787 Shoreline Drive. He further discussed the proposed resolu tion including changes that were recommended by the Planning Commission after conducting the public hearing at the Planning Commission Meeting on December 14, 2016. Council Member Hughes questioned the outdoor lighting and noise concerns. Matt Olson, CFO and Head Brewer of Back Channel Brewery, responded that the parking lot lights are already down-lit and should not pose a problem for surrounding residential properties. Josh Leddy, CEO and Brewer of Back Channel Brewery, responded that there is not enough space to hold large concerts at this site and the music in the building will be on small speakers where the volume can be adjusted at any time. Furthermore, the main goal of his business is to educate customers about the brewery and its products which is difficult to do with loud music. There might be the potential in the future for one or two special events but they realize they would need to apply for a permit in those cases. Council Member-Elect Palen, 4352 West Arm Road and Planning Commission Member, discussed the Planning Commission recommendations and discussion that occurred during the meeting on December 14. M/Hughes, S/Bren that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 16-22 RESOLUTION ADOPTING A CONDITIONAL USE PERMIT FOR A BREWERY TAPROOM LOCATED AT 4787 SUNSET DRIVE WITHIN THE CITY OF SPRING PARK Motion carried 4-0. This resolution appears as Resolution No. 16-22. b. Contract for Services – Comprehensive Plan (Former Item #11d-1) – Mayor Williamson discussed the proposed contract for planning services relating to updating the Comprehensive Plan. City Attorney Beck stated that she reviewed the contract and approved of its contents. M/Bren, S/Pavot to approve the agreement for professional planning services regarding the Comprehensive Plan Update. Motion carried 4-0. c. Comprehensive Plan Committee (Former Item #11d-2) – City Planner Brixius discussed his recommendations for assembling a Comprehensive Plan Committee. He strongly reco mmends that the committee is no more than 10 people, that the Planning Commission is the foundation group, and to use the Planning Commission Meetings as the regular time to discuss the Comprehensive Regular Meeting Minutes December 19, 2016 Plan. He asked the Council for direction regarding committee composition, advertising and recruitment. Mayor Williamson stated that both the Council and Planning Commission will have changes in membership to start 2017 so the details regarding committee composition and recruitment should be delayed. He noted past processes have included soliciting for interested representatives in the paper and newsletter. Council Member-Elect Palen asked about the time commitment for volunteers. City Planner Brixius responded that the time commitment is the main reason why he would like to see the Planning Commission as the base of the committee. He would try to limit the number of nights and length of meetings by adding the Comprehensive Plan discussion after the regular Planning Commission Meetings. He further stated that he believes there will not be many substantial changes in the Comprehensive Plan so that should keep things moving swiftly. Council Member Hughes stated that during the last Comprehensive Plan update there was a mixed group of residents and business owners. Mayor-Elect Rockvam stated that City Planner Brixius has done a great job with past Comprehensive Plan updates and he would like to see him take the lead on this process. He further agreed with the suggestion of including large business owners on the committee for their input. City Planner Brixius stated that staff would take the suggestions from tonight and bring it to the new Council in January. 10. ORDINANCES & RESOLUTIONS a. Resolution 16-20: 2017 Property Tax Levy – Mayor Williamson provided a summary report on the proposed 2017 Property Tax Levy and the two options that were presented to Council for a 1.9% increase in the amount of $1,027,143 or a 0.9% increase in the amount of $1,017,063. Council Member Hughes stated his concern with reducing the preliminary levy due to upcoming projects, including the Comprehensive Plan. He stated he is not in favor of reducing the preliminary tax levy. Council Member Bren agreed with Council Member Hughes and further stated she is in favor of keeping the tax levy at 1.9%. Mayor Williamson stated that reducing the preliminary tax levy by 1% only amounts to approximately $10,000. He stated he has a problem raising taxes when the City reserves are in good shape. Mayor-Elect Rockvam stated that he wants to make sure that residents realize that the City doesn’t have $4 million in unobligated money currently sitting in reserves. There are approximately $3 million in bonds that need to be repaid. It is like having credit cards and eventually that money needs to be paid back. Regular Meeting Minutes December 19, 2016 Council Member Hughes stated that the cost of items has increased including police and recycling services. He continued that the City has a changing population and should be looking at improving the parks. Council Member Bren agreed and stated that there are many areas in the City that can be improved but these items keep getting pushed back instead of being addressed and dealing with these issues costs money. Council Member Pavot stated that her main concern is that the City is facing infrastructure updates. It is important to keep the City’s reserves bolstered for aging items that can no longer be repaired and will need replacement. Furthermore, the City is losing money on sewer rates that haven’t been raised in a while. She stated that she is comfortable with keeping the tax levy at 1.9%. M/Hughes, S/Bren that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 16-20 RESOLUTION ADOPTING FINAL TAX LEVY IN THE AMOUNT OF $1,027,143 Motion carried 4-0. This resolution appears as Resolution No. 16-20. b. Resolution 16-21: 2017 Budget – City Administrator Tolsma stated that no changes had been made to the budget numbers that were discussed at previous meetings. M/Pavot, S/Bren that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 16-21 RESOLUTION ADOPTING THE 2017 GENERAL FUND BUDGET Motion carried 4-0. This resolution appears as Resolution No. 16-21. 11. REPORTS OF OFFICERS & COMMITTEES a. Mayor and Council – Mayor Williamson provided details from the most recent Lake Minnetonka Cable Commission (LMCC) meeting. Council Member Hughes provided an update from the most recent Lake Minnetonka Conservation District (LMCD) meeting and details regarding the LMCD watercraft inspection program. Council Member Bren stated that she has enjoyed her time on the City Council and that is has been a wonderful learning experience. She thanked the other council members for their support and wished the new Council well. b. City Administrator – None c. City Engineer – None. d. City Planner – None. Regular Meeting Minutes December 19, 2016 1. Contract for Services – Comprehensive Plan – moved to Item #9b. 2. Comprehensive Plan Committee – moved to Item #9c. e. City Attorney – None. f. Public Works – None. 12. UPCOMING MEETINGS & TRAINING a. December 28 – LMCD – 7:00 PM - CANCELLED b. January 3 (Tuesday) – Regular Council Meeting – 7:30 PM Council Member Hughes stated the December 28 LMCD Meeting has been cancelled. Mayor Williamson announced that there will not be a work session on December 27. 13. UNFINISHED BUSINESS – None. 14. NEW BUSINESS & COMMUNICATION a. Bills & Payroll M/Hughes, S/Bren to approve the bills & payroll. Motion carried 4-0. 15. MISCELLANEOUS (Information Only) a. Mound FD Monthly Report b. PeopleService Monthly Report Mayor Williamson and Mayor-Elect Rockvam noted the exceptional detail that was provided in the PeopleService Monthly Report. The report will become even more beneficial over time since these are statistics that the City has never had before. Mayor Williamson stated that he has enjoyed serving as mayor for the past two years. He complimented the other council members and staff for their cooperation during his term. He added that he will continue to find ways to contribute to the community in other roles. 16. ADJOURNMENT M/Hughes, S/Bren to adjourn the City Council Meeting at 9:23 p.m. Motion carried 4-0. Date Approved: January 3, 2017 _________________________ Theresa Schyma, City Clerk ____________________________ Dan Tolsma, City Administrator CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 17-01 NAMING OFFICIAL DEPOSITORIES BE IT RESOLVED by the City Council of the City of Spring Park that below listed financial institutions are hereby appointed the official depositories for the funds of the City of Spring Park retroactive to January 1, 2017. Wells Fargo Bank (Checking & Money Market) CCF Bank (Money Market) First International Bank & Trust (Money Market) HSBC Bank (CD) Bank of Baroda (CD) DMB Community Bank (CD) Sallie Mae Bank (CD) Capital One Bank USA (CD) Ally Bank (CD) Enerbank (CD) World’s Foremost Bank (CD) Capital One North America (CD) American Express (CD) Discover Bank (CD) Goldman Sachs Bank (CD) BMW Bank (CD) BE IT FURTHER RESOLVED that Wells Fargo Bank of Minnesota, Mound, is hereby directed to honor and pay any checks or orders when signed by the Mayor and City Clerk or their duly appointed alternates as indicated on signature card duly executed and previously transmitted to said depository for the withdrawal or transfer of funds on deposit in said bank in whatever form. BE IT FURTHER RESOLVED that in case such deposits shall at any time exceed Two Hundred and Fifty Thousand ($250,000) dollars, said depositories shall immediately furnish bond or securities in lieu of bond as collateral according to law. BE IT FURTHER RESOLVED that said financial institutions shall be entitled to rely upon this resolution until written notice of modification or revision has been furnished to and received by said financial institutions. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK THIS 3rd DAY OF JANUARY 2017. APPROVED: ATTEST: _______________________________ _______________________________ JEROME P. ROCKVAM, MAYOR THERESA SCHYMA, CITY CLERK CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 17-02 ESTABLISHING ORDER OF BUSINESS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK THAT: The business of the City Council shall be conducted in the following order: 1. Call to Order 2. Pledge of Allegiance 3. Adopt Agenda 4. Adopt Consent Agenda 5. Public Forum 6. Presentations & Guest Speakers 7. Public Hearings 8. Petitions, Requests, Applications 9. Ordinances and Resolutions 10. Reports of Officers & Committees 11. New Business & Communications 12. Claims for Payment 13. Upcoming Meetings & Training 14. Miscellaneous (Information Only) 15. Adjournment ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK THIS 3rd DAY OF JANUARY 2017. APPROVED: ________________________________ JEROME P. ROCKVAM, MAYOR ATTEST: __________________________________ THERESA SCHYMA, CITY CLERK CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 17-03 RESOLUTION FOR APPOINTMENTS WHEREAS, The City Council of the City of Spring Park has established a policy at the start of each new year to appoint committee members, recommending bodies, and ot her constituents to serve the City; and WHEREAS, a Council Member is appointed to serve on the Administrative Committee; and WHEREAS, a Council Member is appointed to serve on the Police Commission Committee; and WHEREAS, a Council Member is appointed to serve on the Fire Commission Committee; and WHEREAS, a Council Member is appointed to serve on the LMCD Committee; and WHEREAS, a Council Member is appointed to serve on the LMCC Committee; and WHEREAS, a Council Member is appointed to serve as Planni ng Commission Ex-Officio; and WHEREAS, Dates and time of these meetings will be posted or announced at regular Council meetings; and WHEREAS, the terms of these appointments expire December 31 each year or until a qualified successor is found to be acceptable. NOW THEREFORE BE IT RESOLVED that the City Council will approve the attached list of appointments of the City of Spring Park in January each year and does hereby approve this policy. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK THIS 3rd DAY OF JANUARY 2017. APPROVED: ________________________________ JEROME P. ROCKVAM, MAYOR ATTEST: __________________________________ THERESA SCHYMA, CITY CLERK CITY OF SPRING PARK SPRING PARK, MINNESOTA APPOINTMENTS FOR YEAR 2017 1. ACTING MAYOR Hughes 2. ACCOUNTANT Abdo Eick & Meyers, LLP 3. AUDITOR MMKR, James Eichten 4. CITY ATTORNEY Nancy Beck 5. CITY PROSECUTING ATTORNEY Greg Keller 6. EMERGENCY MANAGEMENT DIRECTOR Chief of Police LOCAL COORDINATOR PeopleService 7. CITY ENGINEER Sambatek, Mike Kuno 8. CITY ASSESSOR Hennepin County 9. OFFICIAL SIGNATURES Rockvam, Schyma 11. OFFICAL NEWSPAPER The Laker 12. WEED INSPECTOR Rockvam ALTERNATE Palen 13. ADMINISTRATIVE COMMITTEE Rockvam, Hughes, Tolsma ALTERNATE Pavot 14. GILLESPIE CENTER REPRESENTATIVES Rockvam, Horton (City may appoint up to 2 representatives) 15. POLICE COMMISSION Rockvam, Pavot, Tolsma ALTERNATE Palen (City may appoint up to 2 representatives) 16. PLANNING COMMISSION EX-OFFICIO Palen ALTERNATE Horton 17. BEAUTIFICATION COMMISSION Planning Commission 18. LAKE MTKA CABLE COMMISSION Horton, Williamson (City may appoint up to 2 representatives, at least 1 shall be a council member) 19. SUBURBAN RATE AUTHORITY (SRA) Tolsma 21. DATA PRACTICES COMPLIANCE OFFICIAL Schyma RESPONSIBLE AUTHORITY Schyma 22. INVESTMENT, FINANCE, & PERSONNEL Rockvam, Pavot, Tolsma 23. FIRE COMMISSION Hughes, Tolsma ALTERNATE Palen (City may appoint up to 2 representatives) 24. LMCD BOARD OF DIRECTORS Hughes (term ends 01/18) 25. PLANNING COMMISSIONERS Mason (term ends 5/20) Kaczanowski (term ends 5/20) Vacant (term ends 5/18) Avalos (term ends 5/19) Hoffman (term ends 5/19) CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 17-04 DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS WHEREAS, the City of Spring Park has established a program of dates for Council meetings, Planning Commission and committee meetings; and WHEREAS, the City Council has appointed Commissioners and committee members to represent the City as a recommending body; and WHEREAS, the meetings and committees will meet on specific dates as listed; and WHEREAS, if these meetings and committee dates are changed unless listed below, they will be announced at regular Council meetings; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Spring Park that the following dates are designated for the purpose of such meetings: 1. Council Meetings will be held on the first and third Monday of each month at the Spring Park City Hall at 7:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 2. Council Study Sessions will be held the third Monday of the month at 6:00 p.m. unless they fall on a legal holiday in which case they will meet on the succeeding day. 3. Planning Commission Meetings will be held on the second Wednesday of each month at the Spring Park City Hall at 7:00 p.m. 4. Administrative Committee Meetings will be held on the Tuesday of the week following the council study session of each month. 5. Investment, Finance, & Personnel Committee Meetings will be held periodically and time and place will be announced at regular Council Meetings. 6. Police Commission Meetings will be held periodically and time and place will be announced at regular Council Meetings. 7. Fire Commission Meetings will be held periodically and time and place will be announced at regular Council Meetings. 8. Normal City office hours will be M-F 8:00 a.m. to 4:30 p.m. Summer hours will be M- Thurs 7:30 a.m. to 5:00 p.m. and Fridays 7:30 to 11:30 a.m. starting the Monday before Memorial Day weekend and ending the Friday before Labor Day weekend. NOW THEREFORE BE IT FURTHER RESOLVED, by the City Council of the City of Spring Park that on the following holidays the office will be closed in 2017: January 2, Monday, New Year's Day (observed) January 16, Monday, Martin Luther King Jr Day February 20, Monday, Presidents Day May 29, Monday, Memorial Day July 4, Tuesday, Independence Day September 4, Monday, Labor Day November 10, Friday, Veteran’s Day (observed) November 23, Thursday, Thanksgiving and November 24, Friday, (swap for Columbus Day) December 25, Monday, Christmas December 26, Tuesday, (floating holiday) ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK THIS 3rd DAY OF JANUARY 2017. APPROVED: ________________________________ JEROME P. ROCKVAM, MAYOR ATTEST: __________________________________ THERESA SCHYMA, CITY CLERK j:\admin\public relations\news release\mfd happenings newletter\2016\11-2016 mfd news release.docx Contact The Mound Fire Department Telephone 952-472-3555 Fax 952-472-3775 Email moundfire@moundfire.com Website Moundfire.com FOR IMMEDIATE RELEASE December 15, 2016 MOUND FIRE DEPARTMENT HAPPENINGS Mound, MN, December 15, 2016– During the month of November 2016, the Mound Fire Department responded to 17 fire related calls and 26 medical related calls, for a total of 43 callouts for the month. The total callouts through November 30th for Mound Fire Department Year-to-Date is 539. In November, the Mound Fire Department was busy with public relations and safety events including:  Annual ice safety presentations to approximately 400 – 500 primary school students at Hilltop and Shirley Hills Elementary School.  Assisting Orono Police and Long Lake Fire Department with HEARTSafe training for the staff at Orono Public Schools. HEARTSafe training includes learning important skills such as hands-on CPR and AED training.  Another highlight of the month was transporting Mr. and Mrs. Claus to the annual community tree lighting event.  The Mound Fire Department Auxiliary held their annual Turkey Bingo on November 15th. Thank you to all who came out and supported the Auxiliary’s Turkey Bingo Event! Notable Events: 11/12/2106: On Saturday, November 21st at 12:57 hours the Mound Fire Department was dispatched to a Mutual Aid request from Maple Plain Fire for a house fire in the 2600 Block of Providence Court in Independence. Mound Fire assisted Maple Plain Fire and other mutual aid departments in extinguishing the fire. There were no injuries to residents or firefighters. Upcoming Events: Thursday, January 26, 2017: HEARTSafe Bystander CPR/AED Training from 7:00pm-8:30pm at the Mound Fire Station. Creating a Heart Safe Community is a public health initiative to help more people survive after an out-of-hospital sudden cardiac arrest (SCA). The end goal is to have widespread CPR instruction, public access to defibrillators, and aggressive resuscitation protocols Page | 2 for first responders, including our lake area citizens. This is a free training open to ages 15+. Contact Vicki Weber at the Mound Fire Department to register by phone or email: 952-472-3555 or vweber@moundfire.com. Winter Holiday Safety Winter holidays are a time for families and friends to get together. But that also means a greater risk for fire. Following a few simple tips will ensure a happy and fire-safe holiday season. The following safety tips are from the NFPA website at http://www.nfpa.org/education Holiday Decorating  Be careful with holiday decorations and where you place them.  Choose decorations that are flame resistant or flame retardant.  Keep lit candles away from decoration and other things that can burn.  Blow out lit candles when you leave the room or go to bed.  Some lights are only for indoor or outdoor use, but not for both.  Replace any string of lights with worn or broken cords or loose bulb connections. Read manufacturer’s instructions for number of strands to connect to be sure you don’t overload..  Use clips, not nails, to hang lights so the cords do not get damaged.  Turn off all light strings and decorations before leaving home or going to bed. Holiday Entertaining  Test your smoke alarms prior to entertaining your friends or relatives.  Be sure to have working carbon monoxide alarms on each floor of the residence.  Keep lit candles a safe distance away from children and pets.  Keep sidewalks and entryways clear of ice and snow to avoid slips and falls.  Stay near the kitchen when cooking on the stovetop. Facts:  Two of every five home decoration fires are started by candles.  Nearly half of decoration fires happen because the decorations are placed too close to a heat source. If you would like more information, please contact The Mound Fire Department at 952-472-3555 or email at moundfire@moundfire.com.