1/17/2017 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or
which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will
be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed
from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action.
** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each
speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official
action on items discussed at the forum, with the exception of referral to staff for future report.
CITY OF SPRING PARK
CITY COUNCIL AGENDA
JANUARY 17, 2017 – 7:00 PM
SPRING PARK CITY HALL
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ADOPT AGENDA
4. ADOPT CONSENT AGENDA*
a. Regular City Council Meeting Minutes from January 3, 2017
b. Set Open Book Meeting Date for Wednesday, April 19, 2017 6:00 – 7:30 PM
5. PUBLIC FORUM **
6. PRESENTATIONS & GUEST SPEAKERS
7. PUBLIC HEARINGS
8. PETITIONS, REQUESTS, & APPLICATIONS
9. ORDINANCES & RESOLUTIONS
a. Resolution 17-05: Municipal Recycling Grant
b. Resolution 17-06: WeCAN Resolution of Support
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council
b. City Staff
c. Contract Staff
11. NEW BUSINESS & COMMUNICATIONS
12. CLAIMS FOR PAYMENT
a. Purchase Order 17-01: Server Upgrade
13. UPCOMING MEETINGS & TRAINING
a. January 25 – LMCD – 6:00 PM
b. February 6 – City Council – 7:00 PM
c. February 8 – LMCD – 7:00 PM
d. February 8 – Planning Commission 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. MFD Press Release
b. MFD December Report
15. ADJOURNMENT
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JANUARY 3, 2017 – 7:30 PM
SPRING PARK CITY HALL
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:30 p.m.
2. OATHS OF OFFICE
a. Jerry Rockvam, Mayor / Catherine Kane Palen, Council / Megan Pavot, Council
City Clerk Schyma administered the oaths of office to Mayor Rockvam, Council Member Palen, and
Council Member Pavot.
3. PLEDGE OF ALLEGIANCE - Mayor Rockvam led the audience in the Pledge of Allegiance.
4. ROLL CALL
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot.
Staff Present: Dan Tolsma, City Administrator; Nancy Beck, City Attorney; and Theresa
Schyma, City Clerk.
5. ADOPT AGENDA
M/Hughes, S/Horton to adopt the agenda.
Motion carried 5-0.
6. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from December 19, 2016
M/Horton, S/Pavot to approve the Consent Agenda.
Motion carried 5-0.
7. PUBLIC FORUM - None.
8. PRESENTATIONS & GUEST SPEAKERS - None.
9. PUBLIC HEARINGS - None.
10. PETITIONS, REQUESTS, & APPLICATIONS - None.
11. ORDINANCES & RESOLUTIONS
a. Resolution 17-01: Naming Official Depositories
M/Hughes, S/Horton that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-01
RESOLUTION NAMING OFFICIAL DEPOSITORY
Motion carried 5-0. This resolution appears as Resolution No. 17-01.
b. Resolution 17-02: Establishing Order of Business
M/Pavot, S/Hughes that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-02
RESOLUTION ESTABLISHING ORDER OF BUSINESS
Motion carried 5-0. This resolution appears as Resolution No. 17-02.
c. Resolution 17-03: Appointments
Mayor Rockvam asked if the entire Council was agreeable to the proposed appointments.
The City Council consensus was that the appointments were acceptable.
M/Hughes, S/Palen that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-03
RESOLUTION FOR APPOINTMENTS
Motion carried 5-0. This resolution appears as Resolution No. 17-03.
d. Resolution 17-04: Dates of Meetings, Holidays, & Business Hours – Mayor Rockvam
presented a summary report of the changes to meeting times and dates for 2017.
The city council consensus was to change the start time of regular City Council meetings to 7:00
p.m. and to change the date and time of the monthly work session to the third Monday at 6:00 p.m.
M/Horton, S/Pavot that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-04
RESOLUTION SETTING DATES OF MEETINGS, HOLIDAYS & OFFICE HOURS IN 2017
Motion carried 5-0. This resolution appears as Resolution No. 17-04.
12. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council – Mayor Rockvam asked the Council to give more direction to City staff
and to utilize them more than in the past since they are fully competent.
Council Member Hughes provided an update from the most recent Lake Minnetonka Conservation
District (LMCD) meeting.
Council Member Palen asked about updating the City’s communications network.
Mayor Rockvam agreed an update is necessary and asked for a progress report at the next meeting.
City Administrator Tolsma responded that the research has been completed and staff will provide
an update at the next Council meeting.
Council Member Hughes asked for a project update regarding the audio/visual upgrade in the
Council Chambers and on the security upgrade in City Hall.
City Administrator Tolsma responded that the Council Chambers upgrade is scheduled for
installation next week. The research for the City Hall security upgrade is generally done and staff
will begin reaching out to vendors. The security upgrade was put on hold during the election but
could see completion by the end of February.
b. City Staff – City Administrator Tolsma discussed the City’s snow removal services due to the
recent snow and ice events.
c. City Planner – None.
d. City Engineer
i. Agreement for Comprehensive Plan Services – City Administrator Tolsma discussed
the proposed agreement for engineering services relating to updating the Comprehensive Plan.
Mayor Rockvam asked if the estimate for engineering services was realistic.
City Administrator Tolsma responded yes; Spring Park is fully developed and should not see
significant changes when updating the Comprehensive Plan.
Mayor Rockvam stated that he would like to see a future work session topic added to discuss how
the City budgets for updating the Comprehensive Plan.
M/Hughes, S/Palen to approve the agreement for professional engineering services regarding the
Comprehensive Plan Update.
Motion carried 5-0.
e. City Attorney – None.
13. NEW BUSINESS & COMMUNICATIONS - None.
14. CLAIMS FOR PAYMENT
M/Horton, S/Hughes to approve the bills & payroll.
Motion carried 5-0.
15. UPCOMING MEETINGS & TRAINING
a. January 10 – Administration Committee – 12:00 PM
b. January 11 – LMCD – 7:00 PM
c. January 11 – Planning Commission – 7:00 PM
d. January 17 – City Council – 7:00 PM
16. MISCELLANEOUS (INFORMATION ONLY)
a. MFD Press Release
17. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:51 p.m.
Motion carried 5-0.
Date Approved: January 17, 2017
_________________________
Theresa Schyma, City Clerk
____________________________
Dan Tolsma, City Administrator
To: Theresa Schyma, City Clerk
From: Nancy Wojcik, Assistant County Assessor
Kim Jensen, Administrative Senior Appraiser
Date:
Re: 2017 Open Book Meeting Dates
____ Wednesday _________________ __ April 19, 2017 _______
Day of the Week Date
Your city has opted for an Open Book meeting in place of a Local Board of Appeal and
Equalization meeting. After reviewing previous meeting dates, the date noted above has been
selected for the 2017 appeal process.
Please confirm the date as noted, or if you wish to change the date, call us with an alternative by
January 25th. In addition to the date, please complete the form with the name of the Mayor and
Council Members. This will allow for Notices of Valuation and Classification to be prepared
timely. If you have any questions, please feel free to call Kim Jensen at (612) 348-6106.
Please return the confirmation to Kim Jensen, A-2103 Government Center, Minneapolis, MN,
55487, or email to AO.Admin@hennepin.us.
-------------------------------------------------------------------------------------------------------------------
CONFIRMATION
City: Mayor
Date: Council
Time: Council
Place: Council
Council
Council
Clerk/Administrator Signature Date
________________
STAFF MEMO
RESOLUTION TO APPROVE
2017-2020 RESIDENTIAL RECYCLING
GRANT AGREEMENT
1. BACKGROUND: Hennepin County receives annual funding from the State of Minnesota
for recycling collection programs. The county then proportionally distributes these funds to
cities that meet the terms of the recycling grant agreement. Spring Park’s most recent
residential recycling grant agreement with the county expired at the end of 2016. The City
Council is considering the attached resolution, grant agreement, and funding policy to ensure
the City continues to receive funds to help offset the costs associated with administering the
City’s recycling program.
2. DISCUSSION: The Hennepin County Board of Commissioners is recognizing that organics
recycling is the greatest opportunity to reduce residential trash. The new funding policy will
continue to fund city recycling programs, but will gradually shift more funds to cities to
support organics recycling.
Organics recycling is not yet an option for residential properties in Spring Park. The City’s
current recycling contractor, Republic Services, as well as all other licensed residential
garbage haulers in the City do not yet offer organics recycling. Rich Hirstein, Ma nager of
Municipal Recycling and Waste Services for Republic Services, stated at the November 28,
2016 Council Work Session, that before residential organics recycling can be implemented in
this geographical area there will need to be more collection centers. City staff will keep
residents informed once there are viable options for residential organics recycling in Spring
Park.
The terms of this agreement are similar to past agreements and have been reviewed by the
City Attorney.
3. FINANCIAL CONSIDERATIONS: The projected recycling grant funds for Spring Park
are listed below. These numbers are subject to change based on state funding and the
number of households in the city.
Year Projected Recycling Grant Funds
2017 $2,760
2018 $2,415
2019 $2,070
2020 $1,725
4. RECOMMENDATION: Approve a resolution authorizing the Hennepin County Grant
Agreement to help fund the City’s residential recycling program.
CITY OF SPRING PARK
SPRING PARK, MINNESOTA
RESOLUTION 17-05
RESOLUTION AUTHORIZING MUNICIPAL
RECYCLING GRANT AGREEMENT
WHEREAS, pursuant to Minnesota Statute 115A.552, Counties shall ensure that residents
have an opportunity to recycle; and
WHEREAS, Hennepin County Ordinance 13 requires each City to implement a recycling
program to enable the County to meet its recycling goals; and
WHEREAS, the County has adopted a Hennepin County Residential Recycling Funding
Policy to distribute funds to cities for the development and implementation of a recycling
program; and
WHEREAS, to be eligible to receive these County funds, cities must meet the conditions set
forth in the funding policy and the agreement; and
WHEREAS, the City wishes to receive these municipal recycling grant funds;
NOW, THEREFORE, BE IT RESOLVED, that the Spring Park City Council authorizes and
directs the Mayor, City Administrator and city staff to execute a Residential Recycling Grant
Agreement with Hennepin County for the years 2017 through 2020.
BE IT FURTHER RESOLVED, that as a condition to receive grant funds under the
Hennepin County funding policy, the City agrees to implement a recycling program as
committed to by its submission of the 2017 Hennepin County Residential Recycling Grant
Application and the City will use such County funds for the limited purpose of implementing
the City’s waste reduction and recycling program.
ADOPTED by the City Council of the City of Spring Park this 17th day of January 2017.
Approved:
________________________________
Jerome P. Rockvam, Mayor
Attest:
__________________________________
Theresa Schyma, City Clerk
Hennepin County Residential
Recycling Funding Policy
January 1, 2017 – December 31, 2020
Board Adopted: November 29, 2016
1
I. Policy Description
A. Background
The Hennepin County Board of Commissioners has determined that curbside collection of
recyclables and organics from Hennepin County residents is an effective strategy to reduce
reliance on landfills, prevent pollution, conserve natural resources and energy, improve public
health, support the economy, and reduce greenhouse gases. Therefore, the county adopted the
goals established in State Statute and by the Minnesota Pollution Control Agency (MPCA) in its
Metropolitan Solid Waste Management Policy Plan and developed a Residential Recycling
Funding Policy to help reach a 75% recycling rate by 2030.
The county will distribute all Select Committee on Recycling and the Environment (SCORE) funds
received from the state to cities for curbside collection of residential recyclables and organics. If
cities form a joint powers organization responsible for managing a comprehensive recycling and
waste education system for the residents of those cities, the county will distribute recycling and
organics grants to that organization. Cities are expected to fulfill the conditions of the policy.
B. Term of the Policy
Hennepin County is committed to implement this policy and continue distributing all SCORE
funds received from the state for the purpose of funding curbside residential recycling and
organics programs from January 1, 2017 through December 31, 2020. The county may revise this
policy if it determines changes are needed to assure compliance with state law and MPCA goals
established for metropolitan counties. In the event that SCORE funds are eliminated from the
state budget or significantly reduced, the county will consult with municipalities at that time and
develop a subsequent recommendation to the board on continuation of this policy and future
funding of curbside recycling and organics programs.
C. Grant Agreements
Each municipality seeking funding under the terms of the Residential Recycling Funding Policy
must enter into a recycling grant agreement with the county for a term concurrent with the
expiration of this policy, December 31, 2020. The grant agreement must be accompanied by a
resolution authorizing the city to enter into such an agreement.
D. Fund Distribution
The county will distribute to Hennepin County municipalities 100% of SCORE funds that the
county receives from the state. SCORE funds will be dedicated to two different purposes: 1)
2
curbside recycling and 2) curbside organics recycling. SCORE funds are based on revenue
received by the State of Minnesota from the solid waste management (SWM) tax on garbage
services. SCORE funds are subject to change based on the SWM tax revenue received by the
state and funds allocated by the legislature. Funds distributed to municipalities for the current
calendar year will be based on SCORE funds received by the county in the state’s corresponding
fiscal year.
II. Recycling
A. Allocation of Funds
The following formula will be utilized to determine a city’s recycling SCORE grant each year.
Percent of SCORE funds allocated to curbside recycling:
2017 80%
2018 70%
2019 60%
2020 50%
City recycling grant calculation:
Number of households with
curbside recycling in city
-------------------------------
Total number of households
with curbside recycling in
county
x
Total SCORE
Funds available
for recycling
=
Recycling grant
amount available
to the city
Eligible residential households are defined as single family through eight-plex residential
buildings or other residential buildings where each housing unit sets out its own recycling
container for curbside collection. The number of eligible households will be determined by
counting the number of eligible households on January 1 of each funding year. The city will
report the number in its application for funding.
B. Application for Funding
Each municipality must complete an annual grant application by February 15 to receive funding
for that year. The application consists of a web-based report and a planning document provided
by the county. The web-based report asks for contract, program, tonnage, and financial
3
information. The participation rate for the curbside recycling program must also be included in
the web-based report. The municipality must calculate its participation rate during the month of
October. The methodology for measuring participation must be provided to the county upon
request. The planning document asks for a description of activities the city will implement to
increase recycling and make progress toward county objectives.
C. Use of Funds
The following requirements apply to the use of recycling funds:
1. All grant funds accepted from the county must be used for waste reduction and recycling
capital and operating expenses in the year granted. The county will not reimburse any
funds in excess of actual expenses.
2. A municipality or joint powers organization may not charge its residents through
property tax, utility fees, or any other method for the portion of its recycling program
costs that are funded by county grant funds.
3. Municipalities must establish a separate accounting mechanism, such as a project
number, activity number, or fund that will separate recycling revenues and expenditures
from other municipal activities, including solid waste and yard waste activities.
4. Recycling and waste reduction activities, revenues, and expenditures are subject to audit.
5. Municipalities that do not contract for curbside recycling services will receive grant funds
provided that at least 90% of the grant funds are credited back to residents and the city
meets all minimum program requirements. The additional 10% may be used for
municipal administrative and promotional expenses.
D. City Requirements
1. Materials Accepted
At a minimum, the following materials must be collected curbside:
• Metal food and beverage cans;
• Glass food and beverage containers;
• Cardboard boxes;
• Newspaper and inserts;
• Mail, office and school papers;
4
• Cereal, cracker, pasta, cake mix, shoe, gift, and electronics boxes;
• Boxes from toothpaste, medications and other toiletries;
• Magazines and catalogs;
• Aseptic and gable-topped containers; and
• Plastic bottles and containers, #1 – Polyethylene Terephthalate (PET, PETE), #2 High
Density Polyethylene (HDPE), #4 – Low Density Polyethylene (LDPE) and #5 –
Polypropylene (PP) plastic bottles, except those that previously contained hazardous
materials or motor oil.
The county may add materials to this list and require municipalities to begin collection within
one year of receiving notification from the county. Municipalities will notify the county if
materials not found on this list will be collected.
2. Education and Outreach
The partnership between the county and municipalities has been highly effective in
educating residents and motivating behavior change. In order to continue this partnership
and increase these efforts, program activities of municipalities must be coordinated with
county and regional efforts. Municipalities must adhere to the following requirements:
a. Use county terminology when describing recycling guidelines, including the
description of materials accepted and not accepted, preparation guidelines, and
promotional materials;
b. Use images provided by the county or the Solid Waste Management Coordinating
Board (SWMCB) if using images of recyclables;
c. Provide recycling information on the city’s website, including materials accepted and
not accepted, a recycling calendar, and links to county resources;
d. Mail a recycling guide to residents each year using a template developed jointly with
the county. The county will design and print the guide. If a municipality does not use
the template produced by the county, the municipality may develop its own guide at
the municipality’s expense, but it must be approved by the county. If the municipality
relies on the hauler to provide the recycling guide, this guide requires approval by
the county.
e. Complete two educational activities from a menu of options developed by the
county.
5
Any print material that communicates residential recycling guidelines that were not provided
by the county template will require county approval. This does not apply to waste reduction
and reuse, articles on recycling that do not include guidelines, or social media posts. The
county will respond within five business days to any communication piece submitted.
3. Recycling Performance
On an annual basis, municipal recycling programs must demonstrate that a reasonable effort
has been made to maintain and increase the pounds of recyclables per household collected
from their residential recycling programs.
If a municipality does not demonstrate measureable progress, a recycling improvement plan
must be submitted by the municipality within 90 days of being notified by the county. The
recycling improvement plan must be negotiated with the county and specify the efforts that
will be undertaken by the municipality to improve its recycling program to yield the results
necessary to achieve county objectives.
In cooperation with the county, the municipality may be required to participate in waste and
recycling sorts to identify recovery levels of various recyclables in its community. Based on
the results of the study, the county and municipality will collaborate to increase the recovery
of select recyclable materials being discarded in significant quantities.
E. Grant Payments
The county will make two equal payments to the municipality. One payment will be made after
the county receives the application, which consists of the web-based report and the planning
document. A second payment will be made after basic program requirements, education and
outreach requirements, and recycling performance have been confirmed and approved. If the
municipality meets the county requirements, both payments will be made during the same
calendar year. Funding will be withheld until the municipality meets the requirements of this
policy.
III. Organics Recycling
A. Allocation of Funds
The following formula will be utilized to determine a city’s organics recycling SCORE grant each
year:
6
Percent of SCORE funds allocated to curbside organics recycling:
2017 20%
2018 30%
2019 40%
2020 50%
City organics recycling grant calculation:
Number of households with
curbside organics in city
---------------------------------
Total number of households
with curbside organics in
county
x
Total SCORE
funds available for
organics
=
Organics grant
amount available
to the city
If the formula above results in cities receiving grants where the dollar amount per participating
household is greater than $25 per year, then a cap will apply. The funding cap per participating
household is $25 per year. The most the county will grant a city is $25 per participating
household per year. If funds are left over because of the cap, those funds will carry over into the
following year’s SCORE funds.
Eligible residential households are defined as single family through eight-plex residential
buildings or other residential buildings where the household is signed up for organics service
and the household sets out its own container with organics for curbside collection. The number
of eligible households will be determined by counting the number of eligible households on
September 1 of each funding year. The city will report the number in the application for funding.
B. Application for Funds
Each municipality must complete an annual application provided by the county by September 1
to receive funding. As a part of the application, a city must submit the number of households
signed up for and receiving curbside organics service.
C. Use of Funds
The grant funds may be used for program expenses, including the following:
• Discount to new customers
• Discount to existing customers
• Referral incentives
• City contract costs
7
• Education and outreach
• Compostable bags
• Kitchen containers
• Carts
Program administration is not an eligible expense. Yard waste expenses are not eligible. If
organics are co-collected with other waste, the organics expenses must be tracked separately. If
a city passes funds through to a hauler, 100% of those funds must be credited to residents’ bills.
In addition, the following requirements apply:
• All grant funds must be used during the term of the agreement. Funds not spent must be
returned to the county.
• Funds must be expended on eligible activities per Minnesota State Statute 115A.557.
• A municipality or joint powers organization may not charge its residents through
property tax, utility fees, or any other method for the portion of its organics program
costs that are funded by county grant funds.
• Municipalities must account for organics expenditures separately upon request by the
county. Expenditures are subject to audit.
D. Education and Outreach Requirements
The partnership between the county and municipalities has been highly effective in educating
residents and motivating behavior change. In order to continue this partnership and increase
these efforts, program activities of municipalities must be coordinated with county and regional
efforts. The following requirements apply:
1. Use county terminology when describing organics recycling guidelines, including the
description of materials accepted and not accepted, preparation guidelines, and
promotional materials;
2. Use images provided by the county or the SWMCB if using images of organic materials;
3. Provide organics recycling information on the city’s website, including material accepted
and not accepted, service options, and links to county resources;
4. Work with the county to develop promotional resources to increase participation.
8
E. Reporting
A report on the city’s organics program must be submitted electronically to the county by
February 15 following each year. The report must include, but is not limited to, the following:
Basic Program Information
• Hauler(s)
• Collection method
• Where organics were delivered to and processed
• Is service opt-in or opt-out
• Cost of service to residents; contract cost for city
• How the service was billed
• Items included in service, such as curbside collection, cart, compostable bags, etc.
Results
• Tons
• Number of households signed up
• Average pounds per household per year
• Participation (set-out rate on pickup day)
• Program costs
• How funds were used
F. Grant Payment
The county will make one organics grant payment to a municipality each year. The payment will
be made after the county receives the application and confirms that the municipality meets the
requirements of this policy.
CITY OF SPRING PARK
SPRING PARK, MINNESOTA
RESOLUTION 17-06
RESOLUTION RECOMMENDING CONTINUATION OF CDBG FUNDING OF
WESTERN COMMUNITIES ACTION NETWORK (WeCAN)
WHEREAS, the City of Spring Park has supported services for its residents given by WeCAN, a
community-based human service organization dedicated to helping low-income people achieve
greater self-sufficiency and family stability; and
WHEREAS, these services include emergency assistance for housing stability, family support
services, Meals on Wheels, job seeking support and public assistance intake services and other
resources; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Spring Park
recommends to the Consolidated Pool Selection Committee that Community Development Block
Grant (CDBG) funding of Western Communities Action Network be continued.
Adopted by the City Council of the City of Spring Park this 17th day of January, 2017.
Approved:
__________________________________
Jerome P. Rockvam, Mayor
Attest:
_________________________________
Theresa Schyma, City Clerk
4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160
WWW.CI.SPRING-PARK.MN.US
PURCHASE ORDER REQUEST
PO # ___________
1 $
2 $
3 $
4 $
5 $
6 $
7 $
8 $
Total Project Estimate $
Council Authorization Received: Yes ___ No ___
Date of Council Meeting _________________
Date: _______________________________
Staff Completing Request: ___________________________________________________________
Department: ______________________________________________________________________
Project: __________________________________________________________________________
Justification for purchase(s):
No. Item / Service Vendor Estimated Cost
FIVE TECHNOLOGY
GENERAL SUMMARY DESCRIBING SCOPE OF SERVICES
1) We will install a new updated Firewall/Backup/FileShare/Router solution. It is a new Dell
“Utility” Server that will handle all “utility” tasks;
Create and maintain your network (not wifi, but wired network and assign IP addresses, etc -
aka Router)
Protect you from the outside threats on the internet (security and monitoring - aka Firewall)
Act as a File Server (gives you additional space for network file shares and backup drive)
Backup your New Windows Server / File Shares locally (in your office) daily as well as move
those backups offsite to our servers - for disaster recovery (fire, flood, tornado, theft, etc)
Allow us secure access to your network for remote troubleshooting and monitoring of both
servers for issues (Pro-active Support)
Additionally it can be used for many other purposes and grow with your needs over time.
NOTE: The firewall / Utility Server solution that you have in place is dated. The support
for the Unix based operating system it relies on is no longer receiving major software
patches/updates or security fixes. This means that as vulnerabilities are discovered in a
VERY active hacking world you are leaving yourself and the City’s data open to potential
threats. (think the security breeches that are making headlines regularly right now and for the
last few years) The hardware is also beyond it’s typical/recommended lifespan and no
longer in warranty.
2) We will be installing a new Windows Server.
Latest Windows Server operating system
Major security and feature updates
Much faster and improved hardware reliability
Significant improvement in Storage Space, RAM and Processors (Hardware Specs - a lot has
changed in last few years)
Hard Drive and Power Supply Redundancy (less prone to failure/downtime - in the event of
a Power Supply failure will keep running and switch over to alternate power supply. In the
even of a Hard Drive failure - will start copying data to other available drives)
Note: Windows Server software currently installed on existing server is end-of-life and no
longer supported. Similar issues to above and also not compatible with many newer
software applications, etc. Hardware is also dated and beyond expected life expectancy.
3) Acronis Imaging Software (Backup Software)
Creates a complete “image” - exact copy - of Windows Server for quick/easy recovery in the
event of a failure or disaster
Minimizes impact and downtime as there is no need to re-setup and reconfigure/re-
install/reactivate all software, Users, File Shares, Shared Printers/Scanners, etc
Simply select the date of last image and restored exactly as it was in that snapshot in time.
4) New Battery Backup for Servers
Will maintain power in the event of a power outage and allow servers to safely shut down.
Typically runtime is approx 30 mins - so will not keep them running during longer outages,
but will allow them to safely be shutdown and avoid potential data loss/corruption
5) Email migration to a Hosted Online Exchange platform
Uses similar technology to existing Exchange Server, but updated to provide better features
and support for mobile devices. (Exchange is the gold standard in business world for
features, security, mobility, reliability and support)
Hosted online so email, calendars an contacts can easily be accessed anywhere, regardless of
your server being up or down.
Offloads a LOT of the server overhead and workload. Result is that the server will run
much smoother and faster.
Gives you/us flexibility in management of your email addresses, account access, calendars,
contacts, etc from anywhere.
Supports all current PCs and mobile devices; Smart Phones, Tablets, Desktops, Laptops, etc
Allows for easy sharing of calendars, appointments, contacts, files online, etc
So the end result will be a vastly improved experience across nearly every aspect of your daily
computing experience. The Servers will much more capable, faster, and secure than your existing
solution. Backups will be better equipped to handle disaster recovery or data loss. The hardware is
much more redundant (good thing) and stable - which ultimately leads to less downtime. More
space and resources.
Note: This does not include the desktops that you are using. However, accessing files and
applications on the Server will be much faster and frustrations with running out of space on shared
drives will not be an issue any longer. But if your personal PCs were slow before replacing the
server, they still will be, unless also updated/upgraded. We would be happy to assist and consult
with you on those machines too. We are an Authorized Dell Reseller and have access to better
pricing for Dell Laptops/Desktops than you will find in nearly any storefront. They are also much
less “bloated” with additional software and “bonus/trial” software. They are designed for
business/professional use and a much different experience than what you would order online
through a retailer or Best Buy, etc. Most of those stores have an option to remove all of the
garbage, but often don’t because they are paid kickbacks to leave it on there - and on top of that
they charge you to clean it up if requested. The Dells we order come direct from the factory and
avoid all of the other junk software that gets installed.
Phone: (763) 972-6392 | Fax: (763) 201-7100 | FiveTechnology.com
Network Services Proposal
________________________________________________
Prepared For
City of Spring Park
Network Upgrades - Server Replacement,
Online Exchange
Different
The Managed Data Solution from Five Technology is different because of the mesh of services and technology we
employ. We do everything from gathering requirements to procurement, implementation, and ongoing management &
support, in effect; we act as an extension to your company. Our three tiered approach produces a solution that provide
our customers security, reliability and redundancy that they need.
Scope of Solution
Prices and specifications are subject to change until final agreement is signed.
Hardware and Software
Description Unit Price Qty Total
File Server Hardware, Software and Support $4500.00 1 $4500.00
Base Level Dell Server
Intel Xeon Processor
32 GB RAM
Data Storage Drives: 2 - 2 TB SATA Hard Drives RAID1
Redundant Power Supply
Multiport Gigabit Network Card
Server 2012 R2 w/ 10 User CALs
3 Years of ProSupport Next Business Day On-site
Service
Acronis Imaging Software (disaster recovery)
Includes 1 yr of manufacturer support
$1200.00 1 $1200.00
2 - 3TB Hard Drives for Firewall / Backup Server $460.00 1 $460.00
APC 1500VA UPS $235.00 1 $235.00
Hardware/Software Total: $6,395.00
Hardware and Software (optional)
Description Unit Price Qty Total
Replace Firewall / Backup Server $2315.00 1 $2315.00
T130
Xeon Processor
8 GB RAM
4 - 2 TB hard drives in RAID10
3 year pro support with nbd onsite service
High Availability Redundant Server Upgrade $3000.00 1 $3000.00
Solid State Drives for Operating System
4 - RAID 10 Hard Drives
64 GB RAM
Redundant Hot Swap Power Supplies
Hardware / Software Total: (optional upgrades) $5,315.00
Professional Services
Description Unit Price Qty Total
Server Labor $120.00 30 $3600.00
Bench Test Server at Five’s Office (setup RAID, OS,
Updates)
Reconfigure existing shelf to accommodate new server
and switches (may need to purchase new shelf)
Install New Server
Setup Domain Roles (Active Directory, DNS, File Sharing,
etc)
Install Critical Software (Banyon, etc)
Migrate data and setup file sharing on new server
User Communication and Testing
Setup and configure backup server
Test
Online Exchange Migration Labor (Optional &
Recommended)
$120.00 30 $3600.00
Domain Configuration to accommodate Online Exchange
Online Exchange Account Setup
Outlook Configuration
Email Transfer
Test Restore Online Exchange
Online Exchange Features and Benefits - No upfront hardware costs, Business-class Email,
Calendar, Contacts, Guaranteed 99.9% uptime, financially backed Microsoft service level
agreement, 24/7 Phone Support, Integration with Active Directory and Outlook. Fully
integrates with most Smartphones, Shared Contacts & Calendars, Calendars & Contacts
sync with Smartphones, World Class data security, Less likely for email issues to take down
the network. The absence of a Exchange Server on the city network will free up network and
server resources to improve access to 3rd party software applications.
Kaspersky Cloud-Based Anti-Virus Install and Labor (Optional & Recommended) TBD
Estimated $30/user for 3 yrs
Cloud-based Security Layer (OpenDNS) Install and Labor (Optional & Recommended) TBD
Estimated $50/mo for all Users
Professional Services Total (including optional/recommended items): $7,200.00
Pricing Summary
Description
Hardware & Software $6,395.00
Hardware & Software (optional) $5,315.00
Professional Services $7,200.00
Total: $18,910.00
Monthly Managed Services
Description Unit Price Qty Total
Use Existing Managed Service Agreement w/ Five
Technology
N/A
Online Exchange to be paid directly to Microsoft (Optional) $3.50 15 $52.50
Need final count of email users but estimated at 10
Managed Services Increase: ~$52.50
/month
By signing this estimate, all parties agree to the terms and conditions of this estimate. Please refer to Project Plan for payment
schedule, including down payment, mid project payments, and final payment. Estimates are valid for 30 days.
Proposed By: ________________________________
_
________________________________
_
________________________
_
Print Name Signature Date
Accepted By: ________________________________
_
________________________________
_
________________________
_
Print Name Signature Date
Project Team
# Description Team Member
1. Project Manager / Technology Consultant Jay McQuillan
2. Lead Onsite Engineer Matt Raske
3. Onsite Engineer Ryan Dunlop
4. Remote Engineer Andy Meagher
Terms and Conditions
1.A down payment of hardware, software, and 50% of the labor must be collected upon signing of this agreement.
Upon completion of the final 50% is collected. Managed Service begins after installation.
2.All work outside “scope of solution” will be billed at current Five Technology T&M hourly rate. Work outside the
“scope of solution” will require notification and sign-off from client before commencing.
j:\admin\public relations\news release\mfd happenings newletter\2016\12-2016 mfd news release.docx
Contact The Mound Fire Department
Telephone 952-472-3555
Fax 952-472-3775
Email moundfire@moundfire.com
Website Moundfire.com
FOR IMMEDIATE RELEASE
January 10, 2017
MOUND FIRE DEPARTMENT HAPPENINGS
Mound, MN, January 10, 2017– During the month of December 2016, the Mound Fire Department
responded to 20 fire related calls and 29 medical related calls, for a total of 49 callouts for the month.
The total callouts for 2016 was 588, as compared to 2015 call outs of 550. In December, 19% of our fire
and rescue calls were received on Christmas Day. Many of the Mound Firefighters were away from their
families on Christmas responding to these calls.
Chris Heitz, Mound Firefighter of the Year 2016
Since 1980, the Mound Fire Department has recognized one firefighter as the department “Firefighter of
the Year”. The tradition continued in 2016, with the Mound “Firefighter of the Year” award going to
Firefighter Chris Heitz. The recipient of the firefighter of the year award is determined by and based
upon a nomination and evaluation process. The nomination process involves all of the current Mound
firefighters. All active firefighters are eligible to win the award.
The award is based upon predetermined performance criteria including:
A firefighter’s level of participation, involvement, and contribution to department
The number of responses to emergency fire & rescue calls
By attending and leading and department training sessions
The amount of time dedicated to public relations activities
Support of the department’s teamwork environment, and a positive attitude
Chris Heitz has been a volunteer with the Mound Fire Department since joining the ranks in March 2013.
Firefighter Heitz is relatively new as a firefighter with four years with the fire department, which makes
his accomplishments even more significant.
Congratulations to Firefighter Chris Heitz on his many accomplishments and this award, and for being
selected as the 2016 Mound Firefighter of the Year!
Page | 2
Notable Events:
12-08-2016: On Thursday, December 8, 2016 at 08:25 hours, the Mound Fire Department responded to
an Auto-Aid request from the St Boni Fire Department for residential fire in the 6500 Block of South Bay
Drive in Minnetrista. Upon arrival, the attached garage was substantially involved in fire. The Mound
Fire Department, along with multiple mutual aid fire departments, assisted St. Boni Fire with
extinguishing the fire. There were no injuries to the residents or firefighters.
12-25-2016: On Sunday December 25, 2016 at 15:49 hours and again at 23:04 hours, the Mound Fire
Department was dispatched to a report of powerlines lying across the road and on fire in the 4300 block
of Wilshire Blvd. The Mound Fire Department secured the area until Xcel Energy Crews arrived on scene
to cut off power to the line. The downed line caused large power outages in the area. There were no
injuries to any civilians or firefighters.
12-31-2016: On Saturday, December 31, 2016 at 14:25 hours the Mound Fire Department responded to
a report of a possible fire in an attached garage in the 5400 block of Morningview Court in Minnetrista.
Upon arrival, crews found a working fire with heavy smoke and fire in the attached garage. The fire was
quickly extinguished which prevented the fire from extending into the house. There were no injuries to
the residents or firefighters.
Please Keep those Fire Hydrants Accessible!
The Minnesota winter snow fall continues to rise which creates problems with piled snow on and
around fire hydrants. The snow makes it difficult for firefighters to quickly find the buried fire hydrants.
Having clearly marked and rapid access to fire hydrants is critical to the fire suppression efforts of the
fire department, especially when responding to any type of structure fire.
It normally takes a firefighter less than a minute to locate and connect a large fire hose to the fire
hydrant. If a fire hydrant is buried under a pile of snow or hidden behind bushes or shrubs, then the time
involved to hook up to a hydrant can double or even triple.
The Mound Fire department requests that you please take the time to keep fire hydrants in your
neighborhoods clear of snow. This will help us be much more efficient and timely in the event of a fire
emergency! Help us help our customers by clearing away snow from fire hydrants.
If you need help shoveling out or clearing your neighborhood fire hydrant…please contact Vicki Weber
at the Mound Fire Administration Office 952-472-3555 and the fire department staff will make sure the
fire hydrant is cleared.
Thank you for your assistance!
If you would like more information, please contact The Mound Fire Department at 952-472-3555 or
email at moundfire@moundfire.com.