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3/6/2017 - City Council - Regular - AgendasSPRING PARK On tak=:+tmn,tonka CITY OF SPRING PARK CITY COUNCIL AGENDA MARCH 6, 2017 — 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT AGENDA 4. ADOPT CONSENT AGENDA* a. Regular City Council Meeting Minutes from February 6, 2017 b. League of MN Cities Insurance Trust Tort Liability Waiver c. LMCC Joint Powers Agreement Amendment 5. PUBLIC FORUM** 6. PRESENTATIONS & GUEST SPEAKERS a. County Commissioner Jan Callison b. Kandis Hanson Introduction & Summary of MNSPECT Services 7. PUBLIC HEARINGS 8. PETITIONS, REQUESTS, & APPLICATIONS 9. ORDINANCES & RESOLUTIONS 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff c. Contract Staff 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYMENT 13. UPCOMING MEETINGS & TRAINING a. March 8 — LMCD — 7:00 PM b. March 8 — Planning Commission — 7:00 PM c. March 14 — Administration Committee — 12:00 PM d. March 20 — City Council — Special Meeting (Planning Comm. Interviews) — 5:30 PM e. March 20 — Work Session — 6:00 PM f. March 20 — City Council — 7:00 PM 14. MISCELLANEOUS (INFORMATION ONLY) a. PeopleService January Report 15. ADJOURNMENT * The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. SPRING PARK rnnLake ai nMronk CITY OF SPRING PARK CITY COUNCIL MINUTES FEBRUARY 6, 2017 - 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Acting Mayor Hughes at 7:08 p.m. Council Members Gary Hughes, Acting Mayor; Pamela Horton; and Megan Pavot. Present: Council Members Jerome P. Rockvam, Mayor and Catherine Kane Palen Absent: Staff Present: Dan Tolsma, City Administrator; Nancy Beck, City Attorney; and Theresa Schyma, City Clerk. 2. PLEDGE OF ALLEGIANCE - Acting Mayor Hughes led the audience in the Pledge of Allegiance. 3. ADOPT AGENDA M/Horton, S/Pavot to adopt the agenda. Motion carried 3-0. 4. ADOPT CONSENT AGENDA a. City Council Work Session Minutes from January 17, 2017 b. Regular City Council Meeting Minutes from January 17, 2017 c. Cancel Regular City Council Meeting and Work Session for February 21, 2017 d. Approve Submittal of 2017 Pay Equity Report M/Pavot, S/Horton to adopt the Consent Agenda. Motion carried 3-0. 5. PUBLIC FORUM - None. 6. PRESENTATIONS & GUEST SPEAKERS - None. 7. PUBLIC HEARINGS - None. 8. PETITIONS, REQUESTS, & APPLICATIONS - None. 9. ORDINANCES & RESOLUTIONS a. Resolution 17-07: Authorizing Facsimile Signatures — City Administrator Tolsma provided details regarding using facsimile signatures for payment of City claims. M/Pavot, S/Horton that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 17-07 RESOLUTION AUTHORIZING FACSIMILIE SIGNATURES FOR PAYMENT OF CITY CLAIMS Motion carried 3-0. This resolution appears as Resolution No. 17-07. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council i. Fire Commission Report — Acting Mayor Hughes provided an update from the most recent Fire Commission meeting. He further detailed statistics about volunteer firefighters in Minnesota including age demographics and cost of training. Acting Mayor Hughes provided an update from the most recent Lake Minnetonka Conservation District (LMCD) meeting including new meeting times for work sessions. The LMCD will now have work sessions beginning at 6:00 p.m. before all regular meetings which begin at 7:00 p.m. Council Member Pavot discussed fire safety in Spring Park apartment buildings. She mentioned response times, alarms and current signage. She further stated she would like to see an increase in the number and type of signs that are posted in apartment buildings. City Administrator Tolsma responded that Fire Chief Pederson will be approaching apartment buildings regarding a current assessment of fire alarms and signage. He will be looking at the number of signs, improving the language on signs for better understanding, and placement for increased visibility. Council Member Pavot stated that a resident contacted her regarding the high speeds of motor vehicles on Northern Avenue and requested a sign be posted that reads "slow down — children at play." The City Council was in agreement and directed staff to order a sign and have it installed. b. City Staff — None. c. Contract Staff — None. 11. NEW BUSINESS & COMMUNICATIONS - None. 12. CLAIMS FOR PAYMENT M/Horton, S/Hughes to approve all claims for payment. Motion carried 3-0. 13. UPCOMING MEETINGS & TRAINING a. February 8 — LMCD — 7:00 PM b. February 8 — Planning Commission — 7:00 PM c. February 9 — LMCC — 7:00 PM d. February 22 — LMCD — 6:00 PM e. March 6 — City Council — Special Meeting (Planning Comm. Interviews), time TBD f March 6 — City Council — 7:00 PM 14. MISCELLANEOUS (INFORMATION ONLY - None. 15. ADJOURNMENT M/Horton, S/Pavot to adjourn the City Council Meeting at 7:30 p.m. Motion carried 3-0. Date Approved: March 6, 2017 Theresa Schyma, City Clerk Dan Tolsma, City Administrator o� j,EAGUE oe [y�INNESOTA CITIES `/b CONNECTING & INNOVATING SINCE 1913 LIABILITY COVERAGE — WAIVER FORM LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Please return the completed form to your underwriter or email to pstech@lmc.org This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits apply regardless of whether the city purchases the optional excess liability coverage. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name Check one: ❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council/governing body meeting Signature 145 UNIVERSITY AVE. WEST ST. PAUL, MN 55103-2044 Positio PHONE: (651) 281-1200 FAx: (651) 281-1299 TOLL FREE: (800) 925-1122 WEB: WWW.LMC.ORG Ll � L C LAKE MINNETONKA COMMUNICATIONS COMMISSION 4071 SUNSET DRIVE ■ BOX 385 ■ SPRING PARK, MN 55384-0385 ■ 952,471.7125 ■ FAX 952.471.9151 ■ Imcc@Imcc-tv.org To: All LMCC Member Cities From: Jim Lundberg, Operations Manager LMCC Date:2/14/17 Reason: Amendment to the LMCC Joint Powers Agreement DEEPHAVEN At last week's 2/9/17 LMCC Commission meeting the group unanimously approved an amendment to our current JPA. The amendment updates Section X regarding withdrawing EXCELSIOR member cities. GREENWOOD The amendment, which is attached, is designed to protect LMCC Member Cities and their subscribers should an existing Member chose to the leave the Commission. Basically, it says INDEPENDENCE that if a City chooses to leave, that the City would be responsible for any costs incurred by the LMCC when they leave. LONG LAKE The main concern currently, is the costs associated with rebuilding Mediacom's cable plant to allow our channels to only be viewed by residents of Member Cities, due to the fact that LORETTO existing cabling is not bound by each City's boarders. MAPLE PLAIN I ask that you add this amendment to your agenda of an upcoming City Council meeting for action. Please get back to me with your Cities approval or disapproval by March 151h, 2017. MINNETONKA BEACH Of course, please feel free to contact me if you have any questions regarding this amendment. ST. BONIFACIUS Thank you and have a great day! SHOREWOOD J • �IAJV� (l SPRING PARK Jim Lundberg Operations Manager WOODLAND LMCC (952) 471-7125 x104 Section X: 4A: Withdrawing Member Responsibilities: A Member withdrawing from the Commission shall be responsible for any costs incurred as a result of such Member's withdrawal.. This includes, but is not limited to, any costs incurred by a franchised cable operator for reconfiguration of its cable system in order to keep airing the LMCC's community programming channels as required by the franchise. MNSPEC'Y'LLC 235 First Street West • Wacnnia, MN 55387--1302 WHY MNSPECT STANDS OUT...... As a client municipality of MNSPECT, you may get asked the question: Why MNSPECT? Feel confident in your reply by responding: MNSPECT's customer service is their priority. They pride themselves on professionalism, reasonable rates and complete customer satisfaction. They ensure building safety in the community, saving tax- payer dollars the whole time. MNSPECT provides outstanding value to our community. At the close of a year and the start of a new one, we at MNSPECT remind ourselves of how very thankful we are for our long-term clients and those new to our firm. We bring the highest commitment possible in our provision of contracted Building Official Services, and want to be there for municipalities with the right staffing at the right time by providing the full menu of back up services. As your partner in the provision of dependable Building Safety, we wish you the best of health, happiness and productivity in 20171 Kandis Hanson is Relationship Manager for MNSPECT, LLC, a comprehensive Building Official Service serving the Twin Cities Metro and beyond, providing full-time services or back-up services on an as -needed basis. Contact her with your questions or concerns at kandis@mnspect.com or 952-240-5244. Your highest compliment is your referral to your neighbor communities! Thank you for your business! MNSPECTLLC 235 First Street West • Waconia, MN 55387-1302 December 14, 2016 Q&A for the Day Q. What can it matter if the use of a property changes over time?? Converting an old building can be fun and the result a real attraction! A. Vintage being "in vogue," it is with more and more frequency that old buildings are thought of as making cool conversions, bringing old-time ambiance to a next new life. That conversion usually implies a significant change of use (i.e., barn to a home, a barn to a conference center), requiring careful advance study. Every building is designed for people endeavoring to accomplish a certain task. The specific use must then meet the Building Code requirements when built to ensure it will be safe, healthy and durable when used in the way it was designed. If that use changes, the building may need to be altered to support the new use and incorporate features that ensure safety, healthy conditions, and long-term durability. Sometimes those conversions take place without the knowledge of jurisdiction officials. Minus an evaluation by the Building Official, a new use in an old building can present a hazardous environment, especially as it relates to fire and handicapped accessibility. In addition, capacity, loads and sanitation demands come into play. There are two devastating examples that occurred very recently where this evaluation and regulation failed to take place. The first was the Oakland, CA, warehouse fire on December 2. The converted warehouse space was home and workplace for a collective of artists. There were no sprinklers in the building and the make -shift staircase was a configuration of wooden pallets. To multiply the danger, there were known electrical problems. The building was cluttered with furniture and art, fueling the fire hazard. The combustibles ignited during a concert and 36 perished in the dense smoke and fire, the youngest of which was 17. Although Oakland city officials were aware of the multiple issues surrounding the building, it had not been inspected for three decades. The responsible party, the owner, had not obtained the proper permits and inspections to protect the life and safety of his tenants. Just three days later, a second devastation occurred. A construction company was demolishing the interior of a transitioning downtown Sioux Falls, SD, building when it collapsed. The three- story brick building, built in 1916, was undergoing conversion to a drug store. There was a permit from the City for removing furnishings, floor coverings, ceiling tiles and the bar, but there was no permit for demolition of a load -bearing wall. Facebook photos showed workers i i ype nerej progressing on the tear -down of the brick wall, which then collapsed, killing a construction worker and leaving a 22-year-old woman trapped under rubble for three hours. The right course of action would have included submittal of architectural and structural engineering plans for a solution to the removal of the load -bearing wall, and then proper permitting for supervised progress. When there is a material change of use of a structure, building requirements for the new use must be the subject of a thorough review and determination by the building department of the jurisdiction. The importance of long-term durability of the building cannot be underestimated and the health and safety of future occupants depend upon it. If you are aware of those kinds of plans underway, direct Individuals to the local Building Official for guidance. X,a* .cU*Uar wYi/ Relationship Manager MNSPECT, LLC Helping You Comply with the Code 235 First Street West Waconia, Mid 55397 0: 952-442-7520 x102 C: 952-240-5244 F: 952-442-7521 kandis@mnspect.com [;MNSPECT,11 NEL PiNQ YOU CO82PtY W.III :. DE CITY OF SPRING PARK PERMITS AND VALUATION Year End Comparison 2016 2015 RESIDENTIAL PERMITS VALUATION PERMITS VALUATION New Single Family Homes 0 $ - 3 $ 766,347.00 TownhousefTwin Homes 0 $ _ 0 $ _ House Additions 0 $ - 1 $ 10,000.00 House Remodels/Basement Finish 7 $ 156,975.00 6 $ 105,712.00 Garages 0 $ _ 0 $ _ Garage Additions and Remodels 0 $ _ 0 $ _ 3-Season Porches/Sun Rooms 0 $ - 1 $ 10,000.00 Decks/Deck Ft s Only 0 $ - 2 $ 9,676.00 Fire Damage Repair 0 $ _ 0 $ _ Swimming Pools 0 $ _ 0 $ _ Voided Permits 0 $ _ 0 $ _ Demolition Permits 2 $ 10,276.00 2 $ 9,276.00 Sheds and Accessory Structures 0 $ _ 0 $ _ Renewals 0 $ - 0 $ - Move -in House/Garage 0 $ _ 0 $ _ Mechanical Permits 15 $ - 17 $ - Plumbing Permits 11 $ - 10 $ - Maintenance Permits Issued *OTC 11 $ - 17 $ _ Egress Window 0 $ _ 0 $ _ Fence 1 $ - 0 $ - Solar Energy 0 $ - 0 $ - Fire Sprinkler 0 $ _ 0 $ _ Electrical 19 $ - 20 $ - Trams 0 $ _ 0 $ _ Miscellaneous 2 $ 8,800.00 0 $ _ TOTALRESIbONTIAL.: 68 $. 176051..QO = .79: $. - : :.911.0.11.00 COM M ERCIA UI N D U STRIA L New Buildings 1 $ 776,256.00 0 $ - Remodel/Additions 7 $ 489,300.00 10 $ 217,780.00 Re -Roof, Re -Window and Re -Side 4 $ 213,486.00 2 $ 3%440.00 Mechanical Permits 5 $ 260,280.00 2 $ 19,780.00 Plumbing Permits 5 $ 132:540.00 1 $ 3,000.00 Fire Sprinklers 5 $ 13,772.00 3 $ 19,789.00 Fire Alarm 1 $ 1,258.00 0 $ - Solar Energy 0 $ _ 0 $ _ Electrical Permits 6 $ - 7 $ _ Miscellaneous 5 $ 28,500.00 7 $ 198,330.00 TOT,ALCOMMI:RCIALANRUiRIAL 39 " : $." 1,915,-92.00 32 $ 769,119A0 PUBLIC & INSTITUTIONAL E & I New Buitdin s 0 $ _ 0 $ Remodel/Additions 0 $ _ 0 $ _ Re -Roof, Re -Window and Re -Side 0 $ _ 0 $ _ Mechanical Permits 0 $ _ 0 $ _ Plumbing Permits 0 $ _ 0 $ _ Fire Sprinklers p $ _ 0 $ _ Fire Alarm 0 $ _ 0 $ _ Solar Energy 0 $ - 0 $ - Electrical Permits 0 $ _ 0 $ _ Miscellaneous 0 $ _ 0 $ _ TOTAL.PUBLIC&INSTITUTIONAL _ ` " 0" 0 GRAND TOTALS 107 $ ;?,091,493.00 1`11: $ 1,680,130.00. /1-/a ?�o leSemicelNC. 111- Water & Wastewater Professionals Date: February 23, 2017 To: City of Spring Park From: Dallas Roggeman, Operator O & M Report: January 2017 Spring Park Operations and Maintenance Worked with CenterPoint Energy and completed all of their forms to have a bigger gas meter built and installed to accommodate the new equipment in the water treatment facility. You will start to notice an increase in all of your utilities now that the construction is nearing completion. Your electrical bills will increase from the blowers on the air stripper and from the electrical room heaters. With code being that the chemical rooms need to be vented at all times, the heaters will be running quite frequently in the cold weather months (I tried to get a better solution for this to help minimize your expenses but everything was already designed and to far down the pipeline by the time I was able to get involved). Your gas bills will increase from the two new gas unit heaters in the addition and just from the buildings overall size being bigger. ➢ Completed the annual Tier 2 chemical inventory report for the state and also had a copy sent to the Mound fire department. It is and inventory report on the amount of chemicals we have on -site at any given time, and the health risks that come with each one. ➢ Continue to upgrade/fix water meters and readers as needed to try and get the whole system set up on radio reads, as of now there are 7 (this number changes quarterly as some are fixed and problems occur with others) that need some attention and will be looked into. Put a new 1" meter in brewery location, the old one was left, froze, and broke. They were billed accordingly. Spare metering parts were also ordered this month to have on hand. ➢ Reviewed the PeopleService Inc. companywide monthly minder on using the proper personal protective equipment for the job. �e Had a new transformer installed in the existing unit heater on the East wall. This heater is starting to corrode and got a major work out during the construction process. I tried to get this fixed as part of the project considering it worked a lot harder than It normally would, but the state and contractors wouldn't bite. ➢ Removed the marker board from the council chamber. Underneath the board was unpainted paneling with holes in it from the marker board so I filled and sanded the holes, matched and painted the area trying to get it to tie in as closely as possible. As your curiosity rises and your eyes steer you to the East side of the room, you will notice Dan has placed a large flat screen television over the Picasso. Diuover l he l uwer Of l eople www.peopleservice.com 0 f ev IeSen7lcelNC. 1-11- Water & Wastewater Professionals ➢ Review the Operation and Maintenance manuals for new equipment as they are provided to me and comment on any changes and or additions that may be required. ➢ Worked with my sidekick Sharon to complete the annual Met Council sewer study, she provides me with the billing and hookups information that needs to be provided in the report. We have many more like this that will be completed in the upcoming months (DNR report, MS4 report, WINS survey, Rate study survey, and another Met Council report). The bathroom fan in the City Hall sounded like a bearing was going out. I removed the fan cleaned the vents, lubricated the shaft, and adjusted some spacers. It appears it was not a bearing, just the fan binding on the shaft. I'm not sure how long this fix will last, but it is working as of now. ➢ Caught a dog that was running back and forth across Shoreline Drive and kept him in the shop until Orono police brought him to his owners. He is a well-known dog in the area/escape artist. Flushed wells #1 and #2 to the sanitary sewer system as preparation of startup of the new water treatment operations. These wells had not been running for a long period of time so I wanted to flush them out, and check on their operation. At this time, I also contacted Traut Well, and Bergesoncass Well your previous well service providers to get the background on all of your wells. What I found Is that when they pulled well #3 in the summer of 2016 they found a fair amount of wear on the drop pipe and recommended that it be replaced, but was not. With the new water treatment operation, well #3 will be only used for backup, but we do not want this corrosion to cause us to lose the pump or prevent us from having it as backup. I will review the photos and information they are sending me and give you my recommendation after evaluating it. I also found that wells #1 and #2 have to be idled down a fair amount to prevent pulling sand up through them, especially well #1 which is just an open hole well (basically means just as it sounds), and has no screen or anything on it (well #2 has a screen). Some well reconstruction may be a priority for you down the road, this will help get the most out of your facility. We will get more into detail on this as we get some runtime on the wells after startup and have more to monitor. ➢ An update on the water treatment facility. Construction wise, things are really winding up. The floors are still to be painted, the brick on the outside of the facility is to be acid washed, and a cleaning crew is scheduled to come. Operations wise, we are able to run all of the new equipment along with wells #1 and #2, however there are some kinks in the programming that need to be worked out that are preventing us from running things automatically 24/7. So for now we are back to well #3 and old operation until this is resolved. I expect by the end of February, most everything will be complete except maybe the acid washing which requires a stable warm outdoor temperature. ➢ Other Miscellaneous tasks include: replacing the lights up the stairwell to the City Hall with LED bulbs, completed the monthly fluoride report and sent to the state, took (2) Dkwver I he hovel, M peup". www.peopleservice.com ?o L (� �e V lce,NC. 1-�1- Water & Wastewater Professionals monthly bacteria water samples, conducted field tests on the water weekly, monitored lift stations, attended bi-weekly construction meetings, completed monthly work orders and maintenance on all equipment, startup training on new items at the water treatment facility, shovel snow as needed, daily rounds/logs at the WTP Total Water Plant Effluent -In Gallons Uiuover I he 11mver Of People www.peopleservice.com 7,500,000 7,000,000 6,500,000 5,500,000 6 5 4 3 2 1 0 ?7�oINC. 1eS L V Lc�-"�- Water & Wastewater Professionals Total Effluent to Lift Station - In Gallons Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec U 2017 " 2016 Total Precipitation for the Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec U 2017 - J 2016 biuowl- I he power Of ('eople www.peopleservice.com ?7�0 leSen7IcelNC. Water & Wastewatar Prnfaccinnalc Janua -17 December-16 Janua -16 Water Units Average Daily Pumped gallons 164,665 154,148 0 Maximum Daily Pumped gallons 252,000 232,000 0 Total Monthly Pumped gallons 5,104,600 4,778,600 0 Well #1 Pumped gallons 0 0 0 Well #1 Average Pumped gallons 0 0 0 Well #2 Pumped allons 0 0 0 Well #2 Average Pumped gallons 0 0 0 Well #3 Pumped allons 5,153,800 4,751,500 0 Well #3 Average Pumped gallons 166,252 153,274 0 Fluoride used gallons 8.5 8.4 0.0 Fluoride Average used gallons 0.3 0.3 0.0 Chlorine used Ibs 153 122 0 Chlorine Average used Ibs 5 4 0 Wastewater Effluent Flow Maximum Daily Pumped Wastewater gallons 239,080 241,910 0 Average Daily Pumped Wastewater gallons 219,990 218,430 0 Lift Station Effluent to Met Councilgallons 6,819,780 6,771,480 0 Precipitation inches 0.37 1.04 0.00 Diuover I he Power Of People www.peopleservice.com