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4/3/2017 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Forum individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA APRIL 3, 2017 – 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ADOPT AGENDA 4. ADOPT CONSENT AGENDA* a. Special City Council Meeting Minutes from March 20, 2017 b. City Council Work Session Minutes from March 20, 2017 c. Regular City Council Meeting Minutes from March 20, 2017 d. Ordinance 17-01: An ordinance amending Chapter 4 of the Spring Park City Code to correct the hours of operation for brewery and taproom sales in the City e. Appoint Bruce Homan to the Spring Park Planning Commission to fill a current vacancy for a term that is set to expire in 2018 5. PUBLIC FORUM ** 6. PRESENTATIONS & GUEST SPEAKERS a. Scott Qualle of MNSPECT – Building Code 101 for elected officials 7. PUBLIC HEARINGS 8. PETITIONS, REQUESTS, & APPLICATIONS 9. ORDINANCES & RESOLUTIONS 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council b. City Staff i. Cooks Bay Bridge closure and detour through Spring Park ii. Schedule annual Council goal-setting work session c. Contract Staff 11. NEW BUSINESS & COMMUNICATIONS 12. CLAIMS FOR PAYMENT 13. UPCOMING MEETINGS & TRAINING a. April 12 – Administration Committee – 12:00 PM b. April 12 – LMCD Work Session & Regular Meeting – 6:00 PM & 7:00 PM c. April 12 – Planning Commission – 7:00 PM d. April 17 – City Council Work Session & Regular Meeting – 6:00 PM & 7:00 PM e. April 19 – Open Book Meeting – 6:00 PM 14. MISCELLANEOUS (INFORMATION ONLY) a. PeopleService February Report 15. ADJOURNMENT CITY OF SPRING PARK SPECIAL MEETING MINUTES MARCH 20, 2017 – 5:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 5:33 p.m. Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; and Megan Pavot Present: Council Members Catherine Kane Palen Absent: Staff Present: Dan Tolsma, City Administrator 2. INTERVIEW OF PLANNING COMMISSION APPLICANTS - The City Council conducted interviews of the following applicants for appointment to the Planning Commission:  Bruce Homan  Jeff Hovelsrud  Mark Chase 3. ADJOURNMENT TO WORK SESSION - The meeting was adjourned by unanimous consent at 5:51 p.m. Date Approved: April 3, 2017 _________________________ Theresa Schyma, City Clerk ____________________________ Dan Tolsma, City Administrator CITY OF SPRING PARK WORK SESSION MINUTES MARCH 20, 2017 – 6:00 PM SPRING PARK CITY HALL CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 6:00 p.m. Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and Present: Megan Pavot. Others Present: Jeff Hoffman, Planning Commission Chair. Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Beck, City Attorney (arrived 6:05 p.m.); and Theresa Schyma, City Clerk. 1. PLANNING COMMISSION APPLICANT REVIEW - Mayor Rockvam invited Planning Commission Chair Jeff Hoffman into the discussion regarding the three Planning Commission applicants. The City Council consensus was that all three applicants were highly qualified and would bring valuable insight to the Commission. Council Member Horton requested a blind vote to get the consensus of the Council before voting on the issue at the Regular City Council Meeting later this evening. City Administrator Tolsma announced that the majority of votes were for Bruce Homan. 2. SPECIAL EVENTS UPDATE – City Administrator Tolsma briefly discussed two special event applications that are scheduled to be considered at tonight’s Regular Meeting. He gave background information regarding the live music event applications at Lord Fletcher’s and stated that there are no proposed changes from last year’s approvals. Council Member Hughes has concerns regarding the amplification system of the crappie contest. City Administrator Tolsma responded that when they were approved last year the City sent them the City Code and State Statutes regarding the noise levels and permitted hours. Also, City staff did recommend not using the amplification system before 8 a.m. in order to be respectful of the neighborhood. Council Member Pavot stated that she would be recusing herself from the Consent Agenda vote since Lord Fletcher’s manages other properties that one of her bands performs at and doesn’t want there to be a conflict of interest. 3. ASSET MANAGEMENT STUDY PROPOSAL a. Attached for review is the staff memo from the January 17 work session. Also included is the latest proposal from Sambatek for the remainder of the study, which includes the not to exceed language that was asked for at the January work session. Mayor Rockvam is questioning why there was no formal contract for the asset management study, how there seemed to be an original estimate of $10,000-20,000 that nobody can figure out where those numbers came from, and how that project amount increased to its current total. Council Member Hughes read from the January 25, 2016 City Council work session minutes. He stated the Council asked about cost cutting and bringing in projects under cost and City Engineer Kuno responded that was his goal. City Administrator Tolsma stated the study is now approximately two-thirds complete with a current total of $39,000. Council Member Pavot stated that her interpretation of the work session was that the meeting was a general get-to-know-you with the new city engineer and that it was a very generic statement to keep the project under budget and do a comprehensive study. A budget was never discussed at that work session and believes the $10,000-20,000 amount came from the Administration Committee. Council Member Hughes stated that in City Engineer Kuno’s defense much of the work and information that he expected to be available was not. City Attorney Beck stated that this project seems to be the perfect storm of miscommunication, no formal proposal or contract, and a budget that was not approved by the full Council. Mayor Rockvam stated that there were errors on both sides and we have no contract. There have been two backups on Black Lake Road so a study does need to be done. Council Member Kane Palen recommended moving forward with the project but stated that a proposal with expectations and specific tasks needs to be put in writing. City Administrator Tolsma stated that each one of the backups on Black Lake Road cost approximately $100,000 and also caused the City’s insurance rates to increase. City Administrator Tolsma stated that getting on an up-to-date infrastructure schedule is what the asset management study is trying to accomplish. This will provide a full picture of Spring Park instead of doing feasibility studies on a project-by-project basis. This will help prioritize projects and take a more comprehensive approach with updating the City’s infrastructure. Mayor Rockvam believes the City Council should offer two options for payment of the current balance due of approximately $33,000 for the Asset Management Study: 1) pay the entire balance now with an approximate 10% discount or 2) pay the balance over three years with no discount. Mayor Rockvam added that Sambatek needs to identify the project more thoroughly so that the City knows what it is getting for its money. City Administrator Tolsma stated that our Comprehensive Plan is also benefitting from this information because Sambatek was able to reduce the engineering charges by approximately $4,000- 5,000 for that project based on the information that will come from the asset management study. Council Member Pavot stated that the City is already a year behind in payment and concessions have been made by Sambatek for the communication issues. Council Member Hughes stated he thinks the City needs to make a payment as soon as possible. City Administrator Tolsma stated that the Council can make a motion at tonight’s regular meeting on how they would like to pay the amount currently owed and request a report on what tasks are still waiting for completion. 4. SEXUAL PREDATOR RESIDENY RESTRICTIONS DISCUSSION a. Chief Farniok has approached the police contract cities to determine if there is interest in adopting residency restrictions for sexual predators. Attached is an ordinance that the City of Orono recently adopted. The City Council consensus was to proceed with having the City Attorney research the ordinance and provide guidance on the distance restriction of 1000 feet or 2000 feet. City Attorney Beck responded that she will research the reasonableness of the distance and report back to the Council. 5. OUTDOOR STORAGE UPDATE & REQUEST FOR FEEDBACK a. Attached for review is a summary provided by Al Brixius of the proposed changes to the City’s outdoor storage and nuisance ordinances. Copies of the draft ordinances in full are also attached. City Administrator Tolsma requested that Council Members look at the draft ordinance and provide him with feedback and comments. 6. LMCD UPDATE Council Member Hughes provided an LMCD handout and update. ADJOURNMENT The meeting was adjourned by unanimous consent at 6:55 p.m. Date Approved: April 3, 2017 ___________________________ Theresa Schyma, City Clerk ____________________________ Dan Tolsma, City Administrator CITY OF SPRING PARK CITY COUNCIL MINUTES MARCH 20, 2017 – 7:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:03 p.m. Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane Present: Palen; and Megan Pavot Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and Theresa Schyma, City Clerk. 2. PLEDGE OF ALLEGIANCE – Mayor Rockvam led the audience in the Pledge of Allegiance. 3. ADOPT AGENDA - Council Member Hughes requested that Item #11 be amended to include a vote regarding the amount currently owed for the asset management study and that Item #9 be moved to Item #4 and all subsequent items follow in order. M/Hughes, S/Horton to adopt the agenda as amended. Motion carried 5-0. 4. ORDINANCES & RESOLUTIONS (ORIGINALLY ITEM #9) a. Resolution 17-08: Recognition of Alan W. Bell & Establishing March 29th as Alan W. Bell Day in the City of Spring Park Mayor Rockvam presented the resolution to Alan W. Bell and spoke of Mr. Bell’s many accomplishments and contributions to the community. M/Hughes, S/Kane Palen that the following resolution be adopted and that it be made part of these minutes: RESOLUTION NO. 17-08 RESOLUTION RECOGNIZING MR. ALAN W. BELL (A GENTLEMAN’S GENTLEMAN) FOR HIS YEARS OF SERVICE AS A MAITRE D’, MANAGER, GENERAL MANAGER & PRESIDENT AT LORD FLETCHER’S OLD LAKE LODGE Motion carried 5-0. This resolution appears as Resolution No. 17-08. 5. ADOPT CONSENT AGENDA a. Regular City Council Meeting Minutes from March 6, 2017 b. Annual Garbage Hauler Licenses c. LMCD Ports of Call Certifications d. Minnesota Bound Crappie Contest Permit e. Lord Fletcher’s Summer Music Permit Council Member Pavot stated that she would be recusing herself from the Consent Agenda vote since Lord Fletcher’s manages other properties that one of her bands performs at and doesn’t want there to be a conflict of interest. M/Horton, S/Kane Palen to adopt the Consent Agenda. Motion carried 4-0. (Pavot recused) 6. PUBLIC FORUM - None. 7. PRESENTATIONS & GUEST SPEAKERS - None. 8. PUBLIC HEARINGS - None. 9. PETITIONS, REQUESTS, & APPLICATIONS - None. 10. REPORTS OF OFFICERS AND COMMITTEES a. Mayor & Council – None. b. City Staff – City Administrator Tolsma updated the Council on garbage hauling. Randy’s Sanitation will now provide residential garbage hauling in Spring Park instead of commercial only. This will be the first garbage hauler in Spring Park to offer organics recycling to residential customers. The Council was glad that residents who wish to participate in organics recycling now have an option in the City. c. Contract Staff – None. 11. NEW BUSINESS & COMMUNICATIONS a. Asset Management Study Proposal – City Administrator Tolsma presented a brief summary of the history of the study. M/Rockvam, S/Hughes to approve offering Sambatek two options for payment of the current balance due of approximately $33,000 for the Asset Management Study: 1) pay the entire balance now with a 12% discount or 2) pay the balance over three years with no discount. Mayor Rockvam stated there has been miscommunication and blame on both sides in regards to the Asset Management Study. Council Member Kane Palen stated she would like to get this issue resolved in order to move forward with the study. Mayor Rockvam requested a roll call vote. Motion carried 5-0. (Pavot, Hughes, Horton, Kane Palen, and Rockvam all ayes.) 12. CLAIMS FOR PAYMENT M/Horton, S/Hughes to approve all claims for payment. Motion carried 5-0. 13. UPCOMING MEETINGS & TRAINING a. March 22 – LMCD – 6:00 PM b. April 3 – City Council – 7:00 PM 14. MISCELLANEOUS (INFORMATION ONLY) a. MFD Press Release & February Report b. Property Sales Data – Hennepin County Assessor Council Member Horton reported on the success of “Stuff the Bus” event on March 10. She thanked the community for their participation in the charity event that benefited the Westonka Food Shelf. 15. ADJOURNMENT M/Hughes, S/Horton to adjourn the City Council Meeting at 7:23 p.m. Motion carried 5-0. Date Approved: April 3, 2017 _________________________ Theresa Schyma, City Clerk ____________________________ Dan Tolsma, City Administrator STAFF MEMO ORDINANCE CORRECTING HOURS OF OPERATION FOR BREWERY/TAPROOMS 1. BACKGROUND: On October 17, 2016 the City Council approved Ordinance No. 16-04 amending Chapter 4 of the Spring Park City Code to allow breweries and taprooms in Spring Park. Section 6 of the approved ordinance addressed the hours of operation for breweries and taprooms. However, there was an error and Saturday hours were inadverten tly left out of the ordinance that was presented to the Council. 2. DISCUSSION: The City Council was presented and thoroughly discussed the hours of operation regarding breweries and taprooms in 2016. The attached ordinance is simply correcting an unintentional error and not changing any other details that the City Council approved on October 17, 2016. 3. RECOMMENDATION: Approve Ordinance No. 17-01 amending Spring Park City Code Chapter 4, Alcoholic Beverages, to correct the hours of operation for brewery and taproom sales within the City of Spring Park. CITY OF SPRING PARK HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 17-01 AN ORDINANCE AMENDING SPRING PARK CITY CODE CHAPTER 4, ALCOHOLIC BEVERAGES TO CORRECT THE HOURS OF OPERATION FOR BREWERY AND TAPROOM SALES WITHIN THE CITY OF SPRING PARK THE CITY COUNCIL OF THE CITY OF SPRING PARK, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Chapter 4 Article V, Hours of Operation is hereby amended to read as follows: Sec. 4-231. - Off-sale, on-sale, setup licenses. (c) Holders of a setup/and taproom license shall be permitted to operate from 12:00 noon to on Sundays to 1:00 a.m. on Mondays and from 8:00 a.m. to 1:00 a.m. of any weekday and Saturdays. Section 2. Effective Date. This ordinance shall be in full force and effective immediately upon its passage and publication. ADOPTED by the City Council of Spring Park this 3rd day of April, 2017. CITY OF SPRING PARK By __________________________________ Jerome P. Rockvam, Mayor ATTEST: By __________________________________ Theresa Schyma, City Clerk Mound A rea Sewer and Lift Station Improvements Project Update Februar y 28, 2016 Full closure of Wilshire Blvd. scheduled to begin in early April Metropolitan Council Environmental Services (MCES), operator of the metro-area wastewater collection and treatment system, will continue to upgrade the sanitary sewer line along Wilshire Blvd. between Maywood Rd. and Bradford Ln. Construction is anticipated to occur from April 2017 through early 2018, with restoration following in the summer/fall 2018. Wilshire Boulevard is anticipated to close (see map below) at the beginning of April and remain closed through the end of the year. During the closure, traffic will be detoured using Interlachen Rd., Shoreline Dr. and Commerce Blvd. City of Mound updates The City of Mound will have nearby work occurring on other local streets in 2017. For more information about city projects and to sign up for city road construction and other updates, visit the City of Mound’s website at www.cityofmound.com. Contact us Contact us with questions or concerns at any time during the project. Email: MCESMound@zanassoc.com Hotline: 952-222-3912 Web: metrocouncil.org/sewerconstruction/mound SIGN UP FOR PROJECT UPDATES Have updates delivered directly to your email or phone! Visit us online at: metrocouncil.org/sewerconstruction/ mound And enter your information. When we update the website, you’ll be the first to know.