1/1/2017 - City Council - Regular - Minutes CITY OF SPRING PARK
CITY COUNCIL MINUTES
APRIL 17, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:04 p.m.
Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and
Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA— City Administrator Tolsma noted a correction on Item #4C.
The Part-Time Seasonal Hourly Wage will be established at $16.00 instead of$15.50.
M/Hughes, S/Horton to adopt the meeting agenda as corrected.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA*
a. Regular City Council Meeting Minutes from April 3, 2017
b. Administration Committee Meeting Minutes from April 11, 2017
c. Establish Part-Time Seasonal Hourly Wage of$16.00 for Paul Lewin (corrected)
d. Asset Management Study—Authorization of Final Phase
M/Pavot, S/Kane Palen to adopt the Consent Agenda as corrected.
Motion carried 5-0.
5. PUBLIC FORUM— City Administrator Tolsma noted the rules for Public Forum.
Richard Wigner, 2332 Driftwood Lane in Mound, had questions regarding 5th Street Ventures and
Back Channel Brewing. He stated he was opposed to the additional docks at 5th Street Ventures but
they were approved by the LMCD with conditions. He added that the owner of 5th Street Ventures
has started addressing the lighting issues on the side of the building. However, he noted that some
vegetation was removed from the corner of the lot so now they have lighting issues from cars. He
stated he was unaware a brewery was being added and was never notified. He is concerned about
noise coming from the brewery.
Mayor Rockvam thanked Mr. Wigner for attending the Public Forum and responded that the
LMCD has control of the docks, not the City. He added that all required properties were sent
notices for the public hearing regarding the conditional use permit and no Mound residents from
Seton Channel showed up to voice any concerns.
City Administrator Tolsma noted that Mr. Wigner's property was not in the 350 feet radius of
properties that were required to be notified. However, the other Mound resident in attendance was
sent a notice for the public hearing.
Mayor Rockvam does have a concern that the owner of 5th Street Ventures has still not made access
to those docks ADA compliant.
City Administrator Tolsma responded that the City's Building Official is drafting a letter to the
owner regarding this ADA compliance issue.
Mayor Rockvam questioned the landscaping plan that was included with the conditional use permit.
City Administrator Tolsma responded that the brewery did have a requirement for a landscaping
plan as part of the conditional use permit process but that it was mainly for aesthetics not for
ensuring that lighting from cars is blocked.
City Administrator Tolsma added that noise was discussed during the public hearing regarding the
conditional use permit. However, the owners of the brewery did not state they would be hosting
music events on the application. If the brewery owners decide to change their plans, they are aware
that they would need to submit further special event and music applications with the City.
Mayor Rockvam stated that the noise issue is purely hypothetical at this point. The City will monitor
the situation once the brewery opens.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, &APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor& Council—Mayor Rockvam invited Shirley Bren, Gillespie Center liaison, to present
an update from the most recent Gillespie Center Board of Directors Meeting.
Ms. Bren provided an update and announced the Gillespie Center Open House on Saturday,June
10.
Council Member Pavot provided an update from the most recent Police Commission meeting. She
also announced the April 29 Orono Police Department's Drug Disposal Event.
Council Member Hughes stated the LMCD is working on their budget and it should be ready by
July 1.
Council Member Kane Palen presented an update from the Minnehaha Creek Watershed District's
2016 Year in Review meeting and distributed informational handouts to the City Council.
b. City Staff- None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. Purchase Order #17-02 — Fire Hydrant Repairs (Motion Required) — City Administrator
Tolsma provided information on fire hydrant repairs.
M/Hughes, S/Horton to approve Purchase Order #17-02— Fire Hydrant Repairs.
Motion carried 5-0.
b. Purchase Order #17-03 —Warren Avenue / City Hall Patching (No Motion Required) - City
Administrator Tolsma provided information on Warren Avenue/City Hall Patching.
M/Horton, S/Hughes to approve all remaining claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. April 19 — Open Book Meeting— 6:00 PM
b. April 24—Water Plant Tour& Goal Setting Session— 6:00 PM
c. April 26 —LMCD — 6:00 PM
d. May 1 —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
a. Mound Fire Department Press Release
b. Mound Fire Department March Report
c. LMCD Update
15. ADJOURNMENT
M/Horton, S/Pavot to adjourn the City Council Meeting at 7:42 p.m.
Motion carried 5-0.
Date Approved: May 1, 2017
_ Th esa Schyma, City Clerk
Da�1 ma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
APRIL 17, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot.
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Beck, City Attorney; and Theresa
Schyma, City Clerk.
1. COUNCIL RULES REFRESHER& ORIENTATION - City Attorney Jensen Beck presented a
rules refresher and orientation for the City Council regarding the most frequent issues and
questions that are asked. She discussed communication between Council Members, open meeting
law, serial meetings, what constitutes a quorum of the City Council, closed meeting requirements,
and conflicts of interest. She stated she will address more topics at a future work session.
Council Member Horton questioned how e-mails can complicate open meeting law.
City Attorney Jensen Beck responded that all City emails should go through City Administrator
Tolsma for him to distribute to the remainder of the Council. Forwarding emails for informational
purposes only is okay but the Council cannot engage in discussion. She added that the safest way to
protect the City Council is to have all emails go through the City Administrator.
City Attorney Jensen Beck also reminded Council Members that they should be using their City
email account for all City business.
City Attorney Jensen Beck stated that City funds are public/taxpayer funds and therefore
recommended a new public purpose expenditure policy to address issues such as the Planning
Commission recognition dinner, retirement gifts, and flowers sent for sympathy/get well, etc.
The City Council consensus was to have the City Attorney draft a new public purpose expenditure
policy.
2. CITY CREDIT CARD DISCUSSION — City Administrator Tolsma presented a memo regarding
updating the City's Procurement Policy to include a Purchasing Card Policy.
Council Member Hughes asked why the City still has a BP gas card since the City sold the truck.
City Administrator Tolsma responded that the BP gas card would be cancelled. He also stated that
the Home Depot card could be cancelled as well if there is a general City credit card available to
use.
The City Council consensus was to move forward with the updated policy including reducing the
City to one general credit card.
3. SEXUAL PREDATOR RESIDENCY RESTRICTIONS DISCUSSION — City Attorney Jensen
Beck presented information regarding a potential ordinance regarding sexual predator residency
restrictions. She stated that restriction of 2,000 feet would basically blanket the entire City and the
constitutionality of this new ordinance is still unclear. She presented other distance options.
Mayor Rockvam stated that enforcement would be easier if we had the same distance requirement
as Orono since they police the streets of Spring Park.
City Attorney Jensen Beck stated that Orono has a larger land area than Spring Park. With a smaller
land area and a large radius, like 2,000 feet, the City has the potential to have sexual predators
concentrated in one area of the community.
City Administrator Tolsma responded that he would discuss the ordinance with the Orono Police
Chief, produce new maps, and bring the information back to the Council at a future meeting.
4. ASSET MANAGEMENT— FINAL PHASE — City Administrator Tolsma reported that Sambatek
agreed to the 12% discount option that the Council presented.
Council Member Hughes asked what type of inspection Sambatek did on the condition of the City's
sidewalks.
City Administrator Tolsma responded that there will not be specific information regarding every
crack in every City sidewalk. The asset management plan will note the most important areas of the
City's sidewalks that need improvement.
Council Member Hughes stated he wanted to walk the sidewalks with the Sambatek engineer to
assist in documenting the condition of the City's sidewalks.
5. GOAL SETTING SURVEY HANDOUT— City Administrator Tolsma provided handouts to the
Council in advance of the April 24 Goal Setting Work Session. He asked Council to write down
specific priorities, goals and action steps prior to the meeting.
Council Member Kane Palen gave some information regarding the Minnetonka Tree Trust and
their Tree Fund. She asked the Council if they would like more information on the subject.
The City Council consensus was for Council Member Kane Palen to gather more information and
bring it forward at the Goal Setting Work Session.
6. ADJOURN URN - The meeting was adjourned by unanimous consent at 7:01 p.m.
Date Approved: May 1, 2017
Dan sma, City Administrator T resa Schyma, City lerk
CITY OF SPRING PARK
SPECIAL WORK SESSION MINUTES
APRIL 24, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot.
Staff Present: Dan Tolsma, City Administrator; Dallas Roggeman, Public Works/PeopleService;
Al Brixius, City Planner; Mike Kuno, City Engineer; and Theresa Schyma, City
Clerk.
1. CITY COUNCIL TOUR OF THE WATER PLANT EXPANSION - The City Council and City
staff toured the water plant expansion with staff members of the Minnesota Pollution Control
Agency.
2. COUNCIL GOAL SETTING AND STRATEGIC PLANNING WITH STAFF - The City
Council participated in goal setting, strategic planning and small project prioritization with City
staff. Each Council Member provided a list of their main priorities, action steps, and small projects
for the City of Spring Park. Some of the main areas of discussion were:
• Infrastructure
• Walkability
• Recreational opportunities
• Overall appearance of the City
City Administrator Tolsma stated he would gather up all of the ideas from this session and present a
summary report with possible action steps at a future meeting.
3. ADJOURN - The work session was adjourned by unanimous consent at 8:06 p.m.
Date Approved: May 1, 2017
Th4esa Schyma, City elerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
MAY 13, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER- The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE —Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from April 17, 2017
b. Regular City Council Meeting Minutes from April 17, 2017
c. Special Work Session Minutes from April 24, 2017
d. AED Agreements With Lord Fletcher's Restaurant & Minnetonka Drive In
e. Resolution 17-09: Authorizing Use of City Purchasing Card
RESOLUTION NO. 17-09
RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY
DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE
CITY OF SPRING PARK FOR 2017
This resolution appears as Resolution No. 17-09.
f. Procurement Policy Amendment
M/Horton, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS
a. Tour de Tonka Special Event Application — City Administrator Tolsma discussed the
application process for Tour de Tonka.
M/Pavot, S/Kane Palen to a1212rove the Special Event Application for Tour de Tonka.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council—Mayor Rockvam announced the May 6, 2017 Minnesota Bound Crappie
Contest at Lord Fletcher's Old Lake Lodge.
Mayor Rockvam discussed not having the City Attorney attend all City Council meetings to help
reduce the City's legal fees. He added that any questions that come up during a meeting are usually
political not legal and that any legal opinions should be formally considered and prepared.
Council Member Horton commented on the wonderful appearance of the community garden at
Wilkes Park.
Council Member Pavot discussed the 2017 expansion of the community garden and donations of
surplus food to the food shelf.
Council Member Kane Palen questioned if a date had been set for the Council to receive the asset
management study results. She noted that it would be more beneficial to have the results while
discussing the summary of the City Council Goal Setting Work Session.
City Administrator Tolsma responded that he will schedule something with the City Engineer and
report back to the Council since the asset management study is important when prioritizing the
City's goals.
Council Member Kane Palen talked about debris and junk being left out at residential properties.
City Administrator Tolsma discussed the procedure regarding debris/junk being left out at
residential properties. He stated that the City tries to work with property owners to clean up the
debris/junk before a citation is required. He also noted that property owners not allowed to set out
debris/junk more than 10 days before the City's semi-annual clean-up day.
b. City Staff- None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. Purchase Order #17-04 —Tennis Court Repairs (No Vote Required)
b. 5-1-17 Claims for Payment
Council Member Hughes questioned the warranty associated with the tennis court repairs.
City Administrator Tolsma responded that the repairs are covered for one year. He added that all
repairs were being documented to know when full replacement of the tennis court is needed.
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS &TRAINING
a. May 9—Administration Committee— 12:00 PM
b. May 10 —LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
c. May 10 —Planning Commission with Comp Plan Committee to follow—7:00 PM
d. May 11 —LMCC—7:00 PM
e. May 15 —Work Session— 6:00 PM
f. May 15—Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
a. March PeopleService Report
15.ADJOURNMENT
M/Kane Palen, S/Horton to adjourn the City Council Meeting at 7:24 p.m.
Motion carried 5-0.
Date Approved: May 15, 2017
esa Schyma, City Clerk
Dan Tolsma, City Acfininistrator
CITY OF SPRING PARK
WORK SESSION MINUTES
MAY 159 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot.
Staff Present: Dan Tolsma, City Administrator; Mike Kuno, City Engineer; Nancy Jensen Back,
City Attorney (arrived 6:03 p.m.); and Theresa Schyma, City Clerk.
1. GOAL SETTING SESSION SUMMARY— City Administrator Tolsma presented a summary of
the April 24 City Council Goal Setting Session. The majority of the Council's priorities fell into six
broader categories (sidewalks &walkability, parks & recreation, infrastructure, community
appearance, redevelopment, and public works evaluation). He discussed action steps and a draft
timeline of priorities.
City Administrator Tolsma discussed a recent meeting with City Engineer Kuno and Hennepin
County Public Works. The three main issues of discussion were sidewalks, a potential walking lane
on Sunset Drive (County Road 51) and the draft schedule of overlay projects on county roads in
Spring Park.
City Administrator Tolsma that the county currently has two overlay projects scheduled for 2019 —
Sunset Drive and Shoreline Drive (County Road 15).
City Engineer Kuno added that the 2040 Hennepin County Bike Plan includes Sunset Drive.
Council Member Kane Palen stated that she understands the county isn't overlaying Sunset Drive
until 2019 but would like the road striped before that project since it is a safety issue.
Mayor Rockvam agreed with Council Member Kane Palen about making Sunset Drive safer and
more walkable right now.
City Administrator Tolsma stated that the county was not opposed to the City's ideas for improving
walkability and safety on Sunset Drive.
City Administrator Tolsma stated that Hennepin County's only focus with sidewalks is ramps and
catch basins. In general, the City is responsible for sidewalks so staff is working on a plan and cost
estimates to address the sidewalks that need the most immediate attention. He added that the
county is willing to work with the City on retaining walls.
Council Member Hughes stated there is a 200 foot stretch of sidewalks that are in need of repair
that should still be under warranty.
City Engineer Kuno stated that the contractor forgot to use a particular chemical on that 200 foot
section and that the incorrect mixture has caused some issues. He added that staff will look into the
warranty on that particular section.
City Administrator Tolsma discussed creating an ad-hoc committee of Council Members and
Planning Commissioners to discuss redesigning the playgrounds at the City's two parks. He added
that he met with a playground consultant in 2016 and the consultant stated that none of the
playground equipment is currently compliant.
The City Council consensus was to have Council Members Hughes and Pavot represent the City
Council on the committee so that the redesign project can move forward.
Mayor Rockvam asked for an update regarding the handicapped accessibility issues at the docks
owned by 5th Street Ventures.
City Administrator Tolsma responded that City Building Official Qualle sent a letter to the property
owner stating that action was required and he has received no response.
The City Council consensus was to move forward with action to condemn the property since the
property owner is blatantly disregarding the City and ADA accessibility requirements while
continuing to operate the facility and collect rent money.
Council Member Kane Palen requested an update on banners in front of commercial businesses.
City Administrator Tolsma responded that an inventory was completed last week and the
commercial area on Sunset Drive to the post office is the main focus.
The City Council consensus was to add banners in front of all commercial businesses on Sunset
Drive including Lord Fletcher's Old Lake Lodge.
2. SIDEWALK UPDATE & DISCUSSION—Council Member Hughes presented a PowerPoint with
pictures of the current state of the City's sidewalks and the sections that need the most attention.
City Engineer Kuno discussed the recent evaluation of the City's sidewalks, meeting with Hennepin
County Public Works staff,ADA accessibility requirements, and what projects would require
upgrading the sidewalk ramps for ADA compliance. He added that the county will send somebody
out this summer to evaluate catch basins that have settled and take care of any repairs that are
necessary.
Mayor Rockvam suggested grinding down the hazardous sections now and encourage the county to
upgrade the ramps with their proposed roadway work.
City Engineer Kuno stated he would put together cost estimates and options for sidewalk repairs
and present them to the Council.
3. OUTDOOR STORAGE UPDATE—City Administrator Tolsma presented an update from the
public hearing regarding outdoor storage and nuisance ordinances that occurred at the Planning
Commission Meeting on May 10, 2017. He noted the participation from the community and that
the Planning Commission decided to continue the hearing to their July 12 meeting. The
Commission will reevaluate the proposed ordinances in June and make amendments prior to re-
opening the public hearing in July.
4. ADJOURN - The work session was adjourned by unanimous consent at 7:02 p.m.
Date Approved:June 5, 2017
f Th sa Schyma, City 8erk
Dan Tolsma, City Administrator
�J
CITY OF SPRING PARK
+, CITY COUNCIL MINUTES
MAY 153, 2017 — 7:00 PM
SPRING PARK CITY HALL
On.cake Minnetonka
1. CALL TO ORDER- The meeting was called to order by Mayor Rockvam at 7:06 p.m.
Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Pamela Horton; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and
Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from May 1, 2017
b. Multiple Family Dock Licenses
Council Member Horton questioned the signage requirements and separation of parking, rest room
facilities, and trash receptacle areas for dock renters.
City Administrator Tolsma responded that the Code does not specify that there needs to be
additional or separate areas but simply that they need to be offered within a certain distance.
M/Pavot, S/Horton to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. Vickie Schleuning—LMCD Executive Director
LMCD Executive Director Schleuning presented a PowerPoint with information on the services
and activities of the LMCD. She further discussed the LMCD's 2017 Initiatives including
recodification of the LMCD Code, increasing communication and public education, and
collaborating with member cities to share information on important topics.
Mayor Rockvam stated he would like to see a report with the average return on investments that
compares numbers prior to and with Ehlers.
M/Horton, S/Kane Palen to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS &TRAINING
a. May 24—LMCD —6:00 PM
b. June 5 —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS INFORMATION ONLY
a. MFD April Report
b. March Financial Report
15.ADJOURNMENT
M/Hughes, S/Pavot to adjourn the City Council Meeting at 8:02 p.m.
Motion carried 5-0.
Date Approved:June 5, 2017
/J The#sa Schyma, City C erk
Dan��olsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JUNE 5, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Catherine Kane Palen; and Megan
Present: Pavot
Council Members Pamela Horton
Absent:
Staff Present: Dan Tolsma, City Administrator; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE —Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Pavot to adopt the meeting agenda.
Motion carried 4-0.
4. ADOPT CONSENT AGENDA
a. Work Session City Council Meeting Minutes from May 15, 2017
b. Regular City Council Meeting Minutes from May 15, 2017
c. Annual Liquor, Cigarette, & Dance License Renewals
d. Lord Fletcher's Restaurant Special Event Permits —June 16,h &June 25th
Council Member Pavot requested a correction to the Regular City Council Meeting Minutes from
May 15, 2017 in regards to Item #8 to add "was in negotiations to perform" when discussing her
reason for recusal.
Chad Nelson, Lord Fletcher's representative, was in attendance and available for questions.
M/Pavot, S/Hughes to adopt the Consent Agenda as amended.
Motion carried 4-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS
a. Back Channel Brewery—Taproom On-Sale & Growler Off-Sale Licenses
Mayor Rockvam opened the public hearing at 7:05 p.m.
Representatives from Back Channel Brewery were in attendance and available for questions.
M/Pavot, S/Kane Palen to close the public hearing.
Motion carried 4-0.
M/Rockvam, S/Hughes to approve the issuance of new taproom on-sale and growler off-sale
licenses for Back Channel Brewery, 4787 Shoreline Drive, contingent upon the brewery owners
meeting all requirements listed in their Conditional Use Permit (Resolution No. 16-22) and
obtaining a Certificate of Occupancy from the City Building Official prior to receiving their
licenses.
Motion carried 4-0.
8. PETITIONS, REQUESTS, & APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS
a. Ordinance 17-02: Sexual Predator Residency Restrictions
b. Resolution 17-10: Authorizing Summary Publication of Ordinance 17-02
City Administrator Tolsma presented a summary of the ordinance and reviewed the distance
restrictions that were recommended by the City Attorney.
M/Hughes, S/Kane Palen to approve Ordinance No. 17-02, amending Chapter 22 of the Spring
Park City Code regarding sexual predator residency restrictions, that it be published in the official
newspaper, and that it be made part of these minutes.
Motion carried 4-0.
M/Pavot, S/Kane Palen that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-10
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE
AMENDING CHAPTER 22 OF THE SPRING PARK CITY CODE REGARDING SEXUAL
PREDATOR RESIDENCY RESTRICTIONS
Motion carried 4-0. This resolution appears as Resolution No. 17-10.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council— Mayor Rockvam questioned the City's approach on the dock issue at 5th
Street Ventures and asked for an update.
City Administrator Tolsma responded that he has had conversations with City Building Official
Qualle, City Attorney Jensen-Beck, and LMCD Executive Director Schleuning. He stated that City
Attorney Jensen-Beck researched the issue and concluded that the City does have the legal authority
to require an upgrade for ADA accessibility with the dock expansion that was granted by the
LMCD. He added that Building Official Qualle is looking into options for "red tagging" the
property until the owner is in compliance. The City would rather resolve this issue with the property
owner; however, if it is not resolved by the end of the week then action will be taken by the City.
Council Member Kane Palen questioned if there was a breakdown in communication with the
property owner about commercial marina requirements and the necessary upgrades for dock access.
She also asked why the City isn't consulted earlier in the application process with the LMCD.
Council Member Hughes, who is also the Council's representative to the LMCD, discussed the
LMCD's commercial dock application and approval process.
City Administrator Tolsma stated that he is working with the LMCD to ensure that applicants are
fully informed about all requirements throughout the application process. He added that the City
does not have any authority over the dock but does have authority as to how people access the
structure. He continued that the owner of 51" Street Ventures owns several commercial properties in
the area; he should be familiar with standard practices and ADA requirements in the commercial
field.
b. City Staff— City Administrator Tolsma announced that fire hydrant flushing is June 5-9. He
also mentioned that the five inoperable fire hydrants in the City are currently being repaired.
Mayor Rockvam stated that it bothered him that five fire hydrants were inoperable for a few weeks
and believes that PeopleService did not handle the repairs in a timely manner.
City Administrator Tolsma clarified that those five fire hydrants have been inoperable for
potentially years and that the City was unaware of that fact until PeopleService came to the City and
found the problem. City Administrator Tolsma commented that once they found the problem they
promptly made arrangements to have it corrected.
Council Member Hughes stated he did not like the placement of the sign on the hydrant because it
was not obvious enough and valuable time could be lost in an emergency situation. He questioned
why the repairs took a few weeks once the problem was discovered.
City Administrator Tolsma responded that staff was following Council direction with using a
particular contractor. The contractor was not responsive and then after some time they decided to
contract out the work to a third party which delayed the repair even longer. Staff would've directed
PeopleService to use another contractor to speed up the repair process but were following Council
direction.
Mayor Rockvam stated that the City of Mound has a policy of bagging inoperable fire hydrants so
that firefighters can easily see an inoperable hydrant in an emergency and thinks this should be
Spring Park's policy as well.
Council Member Kane Palen asked how many inoperable fire hydrants are currently in the City.
City Administrator Tolsma responded that one hydrant was fixed today and there are four
remaining hydrants that are currently being repaired.
Council Member Pavot stated that she does remember the conversation that occurred after the
water main break where Council asked staff why a certain contractor that had previously worked for
the City was not used during that situation. She believes staff was following Council direction by
using that particular contractor for the fire hydrant repairs. She added that she is grateful for the
work PeopleService has done for the City especially in finding five inoperable hydrants that the City
was unaware of. She would like Council to give staff more discretion to use whatever contractors
they believe are the best fit to get the job done.
The City Council consensus was to bag any fire hydrants that are inoperable in the future, contact
the Mound Fire Department to notify them of this change in policy, and to give staff the discretion
to use whatever contractors they believe are necessary and the best fit for the job.
c. Contract Staff—None.
11. NEW BUSINESS & COMMUNICATIONS — Council Member Hughes read a letter from the
contractor responsible for the new home construction at 2494 Black Lake Road. He appreciated the
contractor being proactive and open with neighbors to help prevent any tension.
12. CLAIMS FOR PAYMENT
a. 6-5-17 Claims for Payment
M/Hughes, S/Kane Palen to approve all claims for payment.
Motion carried 4-0.
13. UPCOMING MEETINGS & TRAINING
a. June 7 —Police Commission— 8:00 AM
b. June 8 —LMCC — 7:00 PM
c. June 13 —Administration Committee — 12:00 PM
d. June 14 —Planning Commission with Comp Plan Committee to follow— 7:00 PM
e. June 14 —LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
f June 19 — City Council Work Session— 6:00 PM
g. June 19 —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. April PeopleService Report
b. Metropolitan Council Population & Household Numbers Estimate
15. ADJOURNMENT
M/Pavot, S/Kane Palen to adjourn the City Council Meeting at 7:43 p.m.
Motion carried 4-0.
Date Approved:June 19, 2017
T esa Schyma, City (Aerk
Dan olsma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
JUNE 19, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot (arrived at 6:03 p.m.)
Staff Present: Dan Tolsma, City Administrator; Mike Kuno, City Engineer; Nancy Jensen Back,
City Attorney; Dallas Roggeman, Public Works/PeopleService; Greg Stang,
PeopleService Region Manager; and Theresa Schyma, City Clerk.
1. PEOPLESERVICE ONE YEAR REVIEW
A. Introductions
B. Contract Summary
C. Year in Review
D. Areas of Success / Areas for Improvement
E. Reality of the Contract vs. Original Expectations
Mayor Rockvam questioned the type of equipment that PeopleService provides.
PeopleService Regional Manager Stang responded that PeopleService provides manpower not large
equipment like backhoes and cranes. However, they do have access to small equipment like valve
exercisers, smoking equipment, etc.
City Administrator Tolsma stated that the City has never owned large equipment and for bigger
projects the City uses contractors.
Council Member Hughes asked about trimming public trees. He stated that simple tree maintenance
should be done when it affects sign visibility.
Mr. Roggeman responded that he recently trimmed trees after the last storm.
PeopleService Regional Manager Stang added that if a Council Member sees an area that needs
trimming they should contact City Hall so that it can be taken care of.
Mayor Rockvam stated that he was not on the Council when this contract was being considered and
it was not his first choice; however, Mr. Roggeman has done a good job learning what needs to be
done on a day-to-day basis in Spring Park and that he is on top of things.
Council Member Pavot stated that she is happy with PeopleService and is appreciative of the work
Mr. Roggeman is doing, especially the reports and statistics that are now available.
Mayor Rockvam agreed that he appreciates the thorough reports the Council receives.
Mayor Rockvam stated that one of his main concerns is the fire hydrant situation in the City and
how long it took to repair an inoperable hydrant on Shoreline Drive that was leaking.
Mr. Roggeman responded that the fire hydrant was from 1963 so parts had to be made before the
repairs could take place.
Mayor Rockvam questioned how long that fire hydrant was inoperable.
Mr. Roggeman responded that it is not possible to know for sure how long it was inoperable but
that it has definitely been several years.
PeopleService Regional Manager Stang spoke about specific accomplishments in Spring Park since
the contract began: 1) the maintenance work order program through PeopleService, 2) completing
the water plant expansion, and 3) finding several inoperable fire hydrants in the City and making
arrangements to have them repaired. Mr. Stang further described the work order program process
and the importance of having all work documented especially if warranty issues arise with the water
plant expansion.
Mayor Rockvam asked if PeopleService would change anything with the contract.
PeopleService Regional Manager Stang responded that they underbid the project since they bid it as
a 3/4 man operation but it has proven to be more time than they originally anticipated. However,
now that the water plant expansion is complete they will be able to reevaluate and see if the job gets
closer to the 3/4 man operation that they anticipated.
Mayor Rockvam asked when the contract gets adjusted.
PeopleService Regional Manager Stang responded that the City has five years locked into that flat
fee in the contract.
Council Member Pavot added that the City is saving in salary, benefits, and overtime. Hopefully, it
will eventually benefit PeopleService as well and get closer to 3/4 man operation they anticipated.
PeopleService Regional Manager Stang stated that he appreciates being able to attend a City Council
meeting for an annual check-up. He added that everybody has the same goals for the City and that
communication is the key to ensure those goals are met.
Council Member Pavot thanked PeopleService for their hard work this past year.
Council Member Horton thanked PeopleService for attending and providing information on the
services they provide to the City.
2. SIDEWALK UPDATE &PROPOSAL
City Engineer Kuno presented a proposal for sidewalk repairs on Shoreline Drive. He reviewed the
concerns expressed about the condition of the sidewalk on Shoreline Drive and discussed the
evaluation process. The proposal divides the sidewalk repairs into three categories based on priority.
• Priority Level 1 —Pedestrian Access Route (PAR) with safety hazard
• Priority Level 2—Adjacent to the PAR or slight safety hazard
• Priority Level 3 — Outside of PAR so there is not an immediate safety hazard but could
correct
Mayor Rockvam questioned how much the repairs would cost.
City Engineer Kuno responded:
• Priority Level 1 = $22,000
• Priority Level 2 = $14,000
• Priority Level 3 = $12,500
• Total for all repairs = $48,500
City Engineer Kuno added that the estimate for Priority Level 1 includes repairs on a 250 foot
section of sidewalk that the City believes is still under warranty and should be repaired at no cost.
This would potentially reduce the cost of repairs for Priority Level 1 by approximately $14,000. City
staff is researching the warranty issue and will report back to the Council.
City Engineer Kuno further discussed a recent meeting with City Administrator Tolsma and
representatives from Hennepin County. The County has stated the want the City to notify them
before any sidewalk improvements take place so that they can inspect catch basins. The City and
County will work together to ensure that repairs are coordinated for efficiency and cost
effectiveness.
Mayor Rockvam questioned if the sidewalk repairs would be financed through the capital
improvement fund.
City Administrator Tolsma responded yes and there is approximately $700,000 available.
City Engineer Kuno's recommendation to the Council is to focus on priority levels 1 and 2 now and
look at priority level 3 in the future so that Hennepin County's projected timetable of projects on
Shoreline Drive can be factored into the repairs.
The City Council consensus was to follow City Engineer Kuno's recommendation and move
forward with sidewalk repairs for Priority Levels 1 and 2 only.
3. MISCELLANEOUS
City Administrator Tolsma presented an update on the ADA accessibility and dock issue at 5th
Street Ventures. Mr. Buttenhoff informed the City that he is getting quotes from contractors and
the contractor he selects will contact the City and work on plans to resolve the ADA accessibility
issue on his property.
Council Members Hughes and Pavot discussed their research into upgrading the playground
equipment at the City's two public parks. They are touring the City's parks and parks in nearby
communities,meeting with playground equipment consultants, looking at grading/elevation options
while entering the park for easier accessibility, and researching the cost of footing for a possible
seating/picnic area.
Mayor Rockvam asked when the full Council can cxpect a final report and recommendation.
Council Members Hughes and Pavot responded that they will hopefully have something ready by
the next Council meeting.
4. ADJOURN -The work session was adjourned by unanimous consent at 6:52 p.m.
Date Approved:July 3, 2017
Th r sa Schyma, City Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JUNE 19, 2017 — 7:00 PM
SPRING PARK CITY HALL
On Lake_Minnetonl�cr
1. CALL TO ORDER-The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present Dan Tolsma, City Administrator; Mike Kuno, City Engineer; Nancy Jensen
Back, City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting a_ eenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from June 5, 2017
b. Procurement Policy Amendments
c. Lord Fletcher's Special Event Application—July 2
M/Horton, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. Jenny Bodurka—Tour de Tonka -Jenny Bodurka, Minnetonka Community Education
Representative, presented a PowerPoint with information on the 2017 Tour de Tonka which
is scheduled for Saturday,August 5.
b. Jim Eichten—2016 Audit-Jim Eichten, representative of the City's audit firm of Malloy,
Montague, Karnowski, Radosevich & Co., P.A., presented a PowerPoint summary of the
2016 audit report and provided information on the City's current financial condition.
M/Horton, S/Hughes to accept the 2016 audit report for the City of Spring Park.
Mayor Rockvam requested a roll call vote.
Motion carried 5-0. (Pavot, Hughes, Horton, Kane Palen, and Rockvam all ayes.)
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, &APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council—Mayor Rockvam asked staff to research the Service Line Warranty
program that is being offered in other communities in the metro area. The program helps
homeowners by offering insurance for repairs to water and sewer lines that are the homeowner's
responsibility.
Mayor Rockvam thanked the City Council for their participation in proclaiming March 29 Alan W.
Bell Day in Spring Park. Mr. Bell was flattered by the gesture and has since passed away.
Council Member Pavot provided an update on the 2017 expansion of the community garden.
b. City Staff- None.
c. Contract Staff
i. Mike Kuno — Sidewalk Proposal— City Engineer Kuno presented a summary of the
proposal and discussion from the June 19 City Council Work Session. He reviewed the concerns
expressed about the condition of the sidewalk on Shoreline Drive and discussed the evaluation
process. The proposal divides the sidewalk repairs into three categories based on priority. City
Engineer Kuno's recommendation to the Council is to focus on priority levels 1 and 2 now and
look at priority level 3 in the future so that Hennepin County's projected timetable of projects on
Shoreline Drive can be factored into the repairs.
The Council thanked City Engineer Kuno for his work on this project.
M/Hughes, S/Horton to approve the sidewalk proposal for priority levels 1 and 2, authorize the
City Engineer to get bids on the project, and report back to the City Council.
Motion carried 5-0.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. UPCOMING MEETINGS & TRAINING
a. June 28 —LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
b. July 3 —Regular City Council Meeting— 7:00 PM
13. MISCELLANEOUS INFORMATION ONLY)
a. PeopleService May Report
b. Mound Fire Department May Report
c. Mound Fire Department Press Release
14. ADJOURNMENT
M/Hughes, S/Pavot to adjourn the City Council Meeting at 7:35 p.m.
Motion carried 5-0.
Date Approved:July 3, 2017
Th` esa Schyma, City Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
JULY 17, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Mike Kuno, City Engineer; Scott Qualle, City
Building Official, Nancy Jensen Back, City Attorney; and Theresa Schyma, City
Clerk.
1. DRAFT ASSET MANAGEMENT REPORT - City Engineer Kuno presented the draft asset
management report. He asked the Council to prioritize projects so that a timeline could be created.
He stated that all included project costs are based on 2017 costs but once a schedule is decided
inflation can be factored into future projects. The total projected cost for all projects that should be
looked at over the next 10 year is $8.5 million.
The Council reviewed sanitary sewer maps, low flow areas, hydrant coverage, storm sewer system
condition assessments, roadway surface age, and a breakdown of projected costs.
City Engineer Kuno stated that some of the items can be grouped together but all components are
looked at individually. He also stated that some key areas are West Arm Road West, Channel Road,
Black Lake Road, Sunset Drive, and Togo Road.
Mayor Rockvam stated that a high percentage of the City's sewer lines are laid in water so slip-
sleeving might be a good option. The inconvenience and cost reasons to consider as much of that
as possible.
City Engineer Kuno stated that he will look at lift station records regarding rainfall events to see the
level of inflow and infiltration.
Council Member Hughes requested that the engineers look at the hydrant coverage in the area
surrounding Tonka Ventures site because it doesn't appear there is even a private hydrant that is
close enough in an emergency.
City Engineer Kuno stated that a lot of the City's system is 20+ years old and while that doesn't
necessarily mean it is in bad condition; it is reaching the end of its life.
Mayor Rockvam stated that it would be beneficial to install a sidewalk or walkway on Sunset Drive
at the same time that the County updates the road.
Mayor Rockvam questioned the estimated costs.
City Engineer Kuno responded that if the City is doing a project in conjunction with the County
then the City can probably get better pricing. He further stated that the numbers are just estimates
and that the City has time to find additional funding sources and grants since these projects would
not begin construction until 2019 at the earliest.
City Engineer Kuno discussed the next steps in the process. He thanked the Council for their
feedback since it will help in completing the final project plan.
2. MNSPECT CONTRACT DISCUSSION- City Administrator Tolsma discussed the history of the
City's contract with MNSPECT, required changes to the proposed contract due to the State
Building Code, the potential for a provision for nuisance abatement services and rental inspections,
and potential adjustments to the fee schedule and/or adjusting the percentage share between the
City and MNSPECT.
Mayor Rockvam questioned if Orono Police are willing to handle nuisance abatement.
City Administrator Tolsma responded that they have expressed interest but their current staffing
levels would make it difficult.
Council Member Horton questioned how the changes could financially impact the City.
City Administrator Tolsma stated that changing the percentage share from 50/50 to 75%
MNSPECT and 25% City means the City would receive half of the fees/revenue that it currently
does. That change could result in difference in approximately $5,000 — 10,000 per year.
Building Inspector Qualle stated that Spring Park fees are currently working off the 1997 fee
schedule. However, another option is to keep valuation based fees the same since valuation based
permits work on a sliding scale.
City Administrator Tolsma questioned if the Council wants to adjust fees or the percentage share.
Mayor Rockvam asked for a fee comparison from Orono and Mound.
City Administrator Tolsma responded that numbers will be provided to Council.
Council Members Kane Palen and Pavot stated their surprise that fees had not been increased for
so long.
Council Member Hughes questioned how rental inspections could be included in contract.
Building Inspector Qualle stated it could be another line item in the contract and that the Council
would adopt an ordinance with language making MNSPECT responsible for inspections.
Council Member Kane Palen stated that rental licensing and inspections were part of the 2017
Council goal setting.
3. POLICE CONTRACT DISCUSSION- City Administrator Tolsma asked the Council to review the
original and proposed Police contracts that will come before the Council at a later date.
4. CODE INTERPRETATION DISCUSSION REGARDING ALLOWED USES IN THE C-1
DISTRICT- City Planner Brixius presented summary regarding an opportunity for private
redevelopment in the C-1 District for a property on Shoreline Drive. Currently,indoor boat storage
is allowed in the C-1 District as an accessory use but the development opportunity is for indoor
boat storage as the primary use of the location. He stated he is looking for direction from the
Council since this potential change would require Planning Commission and Council review.
Council Member Horton stated she would like to see a restaurant in that location but understands
that the potential redevelopment works with the surrounding buildings.
City Planner Brixius discussed the site including its location with neighboring sites, environment
and ambiance for dining.
Council Member Pavot stated that it would be a lifetime commitment because once a warehouse is
built it is not going to go away.
Council Member Horton questioned what business would work in between two warehouses.
Council Member Pavot stated it is a difficult site but does not want a boat storage facility for a
property located on Shoreline Drive.
Council Member Kane Palen stated she is not excited about the idea of an indoor boat storage
facility on that site.
Council Member Hughes stated he has mixed feelings regarding the potential change.
City Planner Brixius will relay the Council discussion to the applicant.
5. LMCD UPDATE— GARY HUGHES - Council Member Hughes presented information about an
upcoming LMCD agenda item concerning 5th Street Ventures LLC in the Seton Channel. A survey
was received for shoreline depth relating to dock usage and the item will concern the ability to
dredge it out to make it deeper to allow for the new docks that were approved. This item is
tentatively scheduled to go before the LMCD in December.
6. MISCELLANEOUS - None.
7. ADJOURN -The work session was adjourned by unanimous consent at 7:42 p.m.
Date Approved: August 7, 2017
The e a Schyma, City derk
7Z::��-
Dan Tolsma, City Administrator
�.
CITY OF SPRING PARK
CITY COUNCIL MINUTES
JULY 17, 2017 — 7:30 PM
SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER-The meeting was called to order by Mayor Rockvam at 7:46 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator;Al Brixius, City Planner; Nancy Jensen Back,
City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA - None.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, &APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS
a. Resolution 17-12: Variance for 8' Fence at 4372 West Arm Road East— City Planner Brixius
presented a summary of the variance application, history of the property, and results of the public
hearing before the Planning Commission on July 12, 2017. The Planning Commission
recommended a 10 foot setback from the street for visibility concerns and the applicant must
demonstrate that the fence location will not interfere with utility easements and poles.
Mayor Rockvam questioned the reasoning for having the fence height at eight feet.
Robert Hackney, applicant at 4372 West Arm Road East, responded that consistency with the
current fence that is eight feet in height.
Jim Wilson, 4372 West Arm Road East, added that the difference from six to eight feet does matter
for screening. The lattice work on top of the fence was required for wind load requirements.
M/Hughes, S/Pavot that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-12
RESOLUTION APPROVING A VARIANCE TO FENCE HEIGHT AND
LOCATION FOR PROPERTY LOCATED AT 4372 WEST ARM ROAD
WITHIN THE CITY OF SPRING PARK MINNESOTA
Motion carried 5-0. This resolution appears as Resolution No. 17-12.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor& Council— Council Member Pavot reminded residents about the upcoming Guns
vs. Hoses charity softball game on July 19 where the proceeds benefit WeCAN.
b. City Staff—None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. July 17, 2017 Claims
M/Horton, S/Kane Palen to a112rove all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS &TRAINING
a. July 26 —LMCD—6:00 PM
b. August 7 —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONL) )
a. Mound Fire Department Press Release
b. Mound Fire Department June Report
c. June PeopleService Report
15.ADJOURNMENT
M/Pavot, S/Hughes to adjourn the City Council Meeting at 8:0112.m.
Motion carried 5-0.
Date Approved: August 7, 2017
Th csa Schyma, City C erk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 7, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and
Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. City Council Work Session Minutes from July 17, 2017
b. City Council Regular Meeting Minutes from July 17, 2017
c. LMCD Port of Call Authorization at Lord Fletchers for Paddle Tap, LLC
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM
Rich Dysterheft, certified arborist and owner of R.D. &Associates Specialized Services, Inc.,
addressed the Council regarding the tree, flag, and wreath services that are provided to the City of
Spring Park under their current contract. He further addressed comments that were made at the
July 10, 2017 City Council Meeting during the public forum by a Spring Park resident regarding the
level of service provided by R.D. & Associates and the future of a particular tree at Thor
Thompson Park.
Mr. Dysterheft stated that the tree is stressed and has not been maintained in approximately 20
years so there is a high amount of dead wood. Cutting down the tree is not the goal and trimming in
late Fall is the best solution to the problem. There has been damage but the 200 year old tree will
continue to live on but it will be in a state in less-than-perfect health
The City Council thanked Mr. Dysterheft for attending the meeting to provide information and
clarification regarding the services his company provides to the City of Spring Park.
6. RESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, &APPLICATIONS
a. Running of the Bays Special Event Application— City Administrator Tolsma discussed the
Special Event Application and draft conditions for the Running of the Bays on September 9, 2017.
M/Horton, S/Hughes to approve the Running of the Bays Special Event Application for
September 9, 2017 with the draft conditions that were presented.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS - None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council—Mayor Rockvam discussed the Fire Commission's annual budget
meeting. He stated that Spring Park's Fire budget went up 3.2% and the formula used to determine
budgeting seems fair for every city that is covered by the Mound Fire Department. He commended
Fire Chief Greg Pedersen and Vicki Weber for putting together an excellent budget.
Council Member Horton discussed the parking lot at Back Channel Brewery. She stated she has
concerns about rainwater and debris going into the Seton Channel. She asked what the Council
could do to work with the property owner to have a rain garden or catch basin installed to assist
with drainage and to also make it more visually acceptable.
City Administrator Tolsma responded that he surveyed the parking lot recently and stated that the
parking lot was resurfaced in the last few months but the grade of the parking lot itself did not
change. There was some clear-cutting of trees recently so now the drainage path is visible. He stated
it is clear that the area has drained into that corner for approximately 30-40 years so the City is
limited in what it could legally require the property owner to do. He added that the City could
discuss voluntary improvements with the owner and also reach out to the Minnehaha Creek
Watershed District for guidance and also possible funding options to help improve water quality.
Council Member Kane Palen agrees with Council Member Horton's comments.
Mayor Rockvam stated that if the drainage was going directly into Lake Minnetonka that would be
entirely different but this was always the drainage path for the parking lot but with the clear-cutting
it is now exposed.
b. City Staff— City Administrator Tolsma asked for Council feedback regarding exterior
cleaning of the water tower in 2017. He stated that it is something the City does approximately
every four to five years and it is not required at this time but presented the Council with some
proposals to gauge interest.
Mayor Rockvam questioned if this item was included in the budget for 2017.
City Administrator Tolsma responded no but wanted the Council to observe the water tower before
the next meeting and let him know if they have a strong opinion on its exterior appearance.
The City Council consensus was to have staff double-check the dates of the last cleaning and report
back to the Council.
Council Member Hughes asked for an update on repairing the City's sidewalks.
City Administrator Tolsma responded that the bid period was still open so pricing and timeline
estimates are not yet available.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. August 7, 2017 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. August 9 — Planning Commission — 7:00 PM
b. August 9 —LMCD — 7:00 PM
c. August 10 —LMCC — 7:00 PM
d. August 15 —Administration Committee — 12:00 PM
e. August 16 —Police Commission — 8:00 AM
f. August 21 — City Council Work Session — 6:00 PM
g. August 21 —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY - None.
15. ADJOURNMENT
M/Kane Palen, S/Hughes to adjourn the City Council Meeting at 7:42 p.m.
Motion carried 5-0.
Date Approved: August 21, 2017
The esa Schyma, City Clerk
an olsma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
AUGUST 21, 2017 — 6:00 PM
SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor;Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator;Al Brixius, City Planner, Nancy Jensen Back,City
Attorney; and Theresa Schyma, City Clerk.
1. OUTDOOR STORAGE ORDINANCE— City Planner Brixius presented a brief summary and
history of the proposed ordinances. The Planning Commission worked over the past year to craft
the details of the ordinances to; 1) reflect that Spring Park is a lake community, 2) recognize how
current residents utilize their outdoor space, and 3) provide language that is unambiguous for the
City to enforce.
City Planner Brixius stated that,when looking at it the issue of outdoor storage,measuring the
setback distance from the street instead of the property line is logical due to the non-uniform
character of the right-of-way/private property boundary lines throughout the City. He further
stated that the draft ordinances are for outdoor storage of recreational vehicles not personal
vehicles.
Mayor Rockvam asked City staff if passing this new ordinance would mean that some properties on
Black Lake Road would not be in compliance.
City Planner Brixius responded that some properties on Black Lake Road could have issues with
compliance but stated that the City currently operates with complaint-based enforcement.
Council Member Kane Palen added that the City has received a complaint about a resident with a
30 foot lot that is storing a 20 foot recreational vehicle on their property. She further stated that
certain properties have been storing their belongings this way for quite some time but that does not
necessarily mean it should be allowed to continue.
City Planner Brixius discussed the process of complaint-based enforcement.
City Administrator Tolsma stated that the primary issues with not having setbacks for outdoor
storage are safety concerns with reduced sight lines, snow storage, and access for emergency
vehicles.
Council Member Hughes stated that reduced sight lines, especially on Black Lake Road and Kings
Road, have nothing to do with outdoor storage.
City Planner Brixius asked the City Council what they would like to accomplish with a new outdoor
storage ordinance and also if they would like to delete all setback requirements from the proposed
ordinance. He added that the City's policy is for complaint-based enforcement and currently the
language in the Code is not enforceable.
Council Member Kane Palen stated that it's 2017 and Spring Park is still one of the few cities
around that allows properties to remain in such poor condition. The City Council needs to look
towards the future of the community and it has to start somewhere.
Council Member Horton stated that she would like to clean up the community but does not
support an ordinance that will put existing residents in violation of the Code by passing a new
ordinance.
Council Member Hughes stated that the proposed setback requirements for outdoor storage do not
help with getting clear visibility when trying to leave Black Lake Road.
City Planner Brixius agreed that there are visibility issues when leaving Black Lake Road due to road
design and topography. He then asked how parking a large boat or trailer on the property line
would improve the situation.
Council Member Hughes responded that it would not make any difference at all.
City Planner Brixius stated that the Planning Commission believed they drafted an ordinance with
the minimal setback distance that was acceptable. However, one option is to separate Sunset Drive
and Shoreline Drive and apply different setback requirements to those two roads.
Mayor Rockvam stated he would prefer if the setback requirements would be applied to future
building plans in the City and not current properties.
Council Member Hughes agreed and stated that the proposed ordinance should not impact current
residents of Spring Park.
City Planner Brixius stated that the proposed setback requirements are for outdoor storage, not
building plans.
City Administrator Tolsma asked the Council to contact him with any additional comments or
questions they may have before the next discussion on this topic.
2. EMPLOYEE & VOLUNTEER RECOGNITION POLICY— City Attorney Jensen Beck
discussed the draft policy for public purpose expenditures in relation to employee and volunteer
recognition. She stated that a policy needs to be in place to ensure that taxpayer money is being
spent responsibly.
Mayor Rockvam stated that he would like the annual Planning Commission and volunteer
appreciation dinner to continue.
City Attorney Jensen Beck responded that the policy is just legitimizing what the City is already
doing. She added that the policy does need to include language that states that public money cannot
be used for any alcohol to be purchased or spent on spouses of employees or volunteers. Currently
the City does not use public funds for the purchase of alcohol. And,in the future, spouses would
need to pay a fee to attend the annual recognition dinner.
Council Member Hughes stated he would also like volunteers like Shirley Bren, City Council
resident representative to the Gillespie Center, to be recognized as well.
Mayor Rockvam agreed that all volunteers should be recognized.
Council Member Pavot stated that the only material change with the City's current annual volunteer
recognition dinner would be that now spouses/guests of volunteers would need to pay to attend.
The City Council consensus was to proceed with the policy on the regular agenda.
3. POLICE CONTRACT DISCUSSION- City Administrator Tolsma discussed the proposed
contract for police services with Orono Police that has been brought to the Police Commission. He
stated that when the City of Mound decided to contract with the City of Orono for police services
they negotiated a different contract than previous cities that contracted with Orono Police. The City
of Spring Park is currently on a formula-based contract whereas Mound is on an escalating base-rate
contract. The proposal from Orono Police is to streamline contracts with current contract cities so
that each city has their own independent contract and base rate. The proposed contract appears to
produce more stability with cost increases in the future.
City Attorney Jensen Beck stated that the language in the new streamlined contract is very minimal
and doesn't really discuss the services that are going to be provided to the City of Spring Park.
Council Member Hughes asked if removing the language from the contract means there is the
potential for reduced services.
City Attorney Jensen Beck responded that the new contract discusses the provided services in one
paragraph as opposed to the previous contract that went into more detail with a full page for the
description of services. She stated this contract was drafted based on the current situation and good
partnership with Orono Police but questioned what happens if that situation were to change.
City Attorney Jensen Beck discussed some of the changes she noticed between the current and
proposed contracts including: five year contract with a five year renewal, Council is required to
make a decision about renewal in the third year of the five year contract, inability to change the base
rate if Orono Police adds or subtracts other contract cities, the City cannot terminate for breach of
contract, and new language in the arbitration clause which removes the arbitrator's right to
terminate the contract. She stated the new contract removes a lot of the City's power to terminate.
City Administrator Tolsma stated that the City will continue under the terms of the current contract
if the Council decides that it is not in the City's best interest to accept the new contract.
City Attorney Jensen Beck added that the proposed contract does not include language regarding
the City's ability to be included in the budget process for police services and required meetings for
the Police Commission.
City Administrator Tolsma stated that City Attorney Jensen Beck can draft a memo with her
recommendations and concerns for a future discussion with Orono Police.
The City Council consensus is to have City Attorney Jensen Beck draft a memo of understanding to
Orono Police Chief Farniok.
City Attorney Jensen Beck also requested that staff send her a copy of the Mound contract with
Orono Police.
4. MISCELLANEOUS —None.
5. ADJOURN - The work session was adjourned by unanimous consent at 7:02 p.m.
Date Approved: September 18, 2017
TI#esa Schyma, City berk
- --
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
AUGUST 21, 2017 - 7:00 PM
MEMO Pa R K SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER- The meeting was called to order by Mayor Rockvam at 7:07 p.m.
Council Members Jerome P. Rockvam, Mayor;Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from August 7, 2017
b. Amended Pahee Gantraet
c. Employee/Volunteer Recognition Policy
Council Member Pavot removed Item #4b from the Consent Agenda to be considered at a future
meeting.
M/Pavot, S/Kane Palen to adopt the Consent Agenda as amended.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. Kandis Hanson—MNSPECT Update —Kandis Hanson, relationship manager for
MNSPECT, provided an update on building inspections activity for January through July 2017 and
a comparison report for that same time period in 2016.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, &APPLICATIONS - None.
9. ORDINANCES &RESOLUTIONS
a. Resolution 17-14: 2018 LMCC Budget
Bruce Williamson, resident and LMCC liaison to the City Council, spoke briefly regarding the 2018
LMCC budget process.
M/Horton, S/Hughes that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-14
RESOLUTION APPROVING THE PROPOSED 2018 BUDGET FOR THE LAKE
MINNETONKA COMMUNICATIONS COMMISSION
Mayor Rockvam requested a roll call vote.
Motion carried 5-0. (Pavot, Hughes, Horton, Kane Palen, and Rockvam all ayes.) This resolution
appears as Resolution No. 17-14.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor& Council—Mayor Rockvam provided an update from the most recent Police
Commission Meeting. He commended both the Orono Police and Mound Fire Departments with
their recent 2018 budget preparation processes.
Council Member Hughes showed a picture and discussed the new solar powered AIS (aquatic
invasive species) cleaning/draining station being installed at the Hennepin County Water Patrol
Station in Spring Park.
Council Member Pavot discussed the exterior appearance of the water tower.
City Administrator Tolsma discussed the proposals that were received for exterior cleaning of the
water town in 2017. He added that Public Works Superintendant Roggeman was able to negotiate
additional money off of the original proposal if the work is completed in 2017. This is a
maintenance item that the Council can decide to pursue this year or add into the budget for 2018.
M/Rockvam, S/Horton to approve exterior cleaning of the water tower in 2017.
Motion carried 5-0.
b. City Staff—None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. August 21, 2017 Claims
M/Hughes, S/Horton to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. August 23 —LMCD —6:00 PM
b. August 30—Comprehensive Plan Committee— 6:00 PM
c. September 5 (Tuesday) —Regular City Council Meeting—7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
a. Mound Fire Department Press Release
b. Mound Fire Department July Report
c. Orono Police Department Use of Force Seminar for Public Officials
d. Orono Police Department Alcohol Compliance Report
e. Lord Fletchers Live Music Sound Test Report
f. PeopleService July Report
Mayor Rockvam discussed the satisfactory results from Item #14E—Lord Fletcher's Live Music
Sound Test Report. He questioned what is involved in the testing process.
City Administrator Tolsma stated that Lord Fletcher's is not given advance notice of the date and
time of the testing. An outside consultant, Kimley-Horn and Associates, is used to ensure fairness
and accuracy with the testing based on State standards. The engineers test four nearby locations (3
in Orono and 1 in Spring Park) and are on-site to monitor noise levels. They also make notes
regarding spikes in noise caused by passing motorcycles or loud music from boats on the lake to
ensure that the noise levels included in the report are indeed for the sound that is coming from and
can be controlled by Lord Fletcher's. The report shows that Lord Fletcher's was within allowable
noise level limits during this year's testing.
Mayor Rockvam encouraged residents who have concerns about noise levels to attend the Lord
Fletcher's Cardigan Club meetings to voice any issues.
15. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:34 p.m.
Motion carried 5-0.
Date Approved: September 18, 2017
:/ Z T resa Schyma, Ci Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
SPECIAL MEETING MINUTES
SEPTEMBER 14, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The special work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton, Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; and Nancy Jensen Beck,
City Attorney.
1. OUTDOOR STORAGE ORDINANCE— City Planner Brixius presented some options for
changes to the proposed outdoor storage ordinance based on the discussion at the previous City
Council work session.
Mayor Rockvam stated that he would have an issue passing an ordinance that will instantly put
many people in the community in violation.
City Planner Brixius responded that the current ordinance is actually much stricter than the
proposed ordinance but it is written in a way that makes the Code unable to be enforced when
complaints are received from neighbors. The proposed ordinances were written to reflect the
unique street design of Spring Park and the fact that it is a lake community with many recreational
opportunities.
City Planner Brixius asked the City Council to decide on the minimum language they would be
comfortable with to make the Code uniform, fair, and enforceable when complaints are received.
The City Council consensus was to make the following changes to the proposed ordinances:
• Setbacks for street side storage on local streets would be three feet for dead-end streets and
five feet for through streets.
• Setbacks for street side storage on county roads would be measured from the travel lane of
the street.
• Setbacks for side yard storage would be five feet from the street edge abutting a local street
right-of-way and twenty feet from the street edge of the travel lane on a county road.
• No recreational vehicle storage pad shall be located within a drainage or utility easement for
side yard storage.
• Recreational vehicles shall not extend into any sidewalk or trail for street side storage.
2. 1s"' DRAFT 2018 BUDGET— City Administrator Tolsma presented the draft 2018 budget and
discussed the process of certifying the preliminary tax levy at 3.5% for $1,052,660.
Council Member Hughes questioned how the budget would be affected if the proposed outdoor
storage ordinance is passed and there is increased code enforcement.
City Administrator Tolsma responded that he is anticipating staff will be able to handle a majority
of the enforcement issues. He added that until the ordinance is passed there is no way to know
what the impact on staff resources will be. However, he has already spoken with Orono Police
about potential enforcement issues that office staff may not be able to handle.
3. MISCELLANEOUS —None.
4. ADJOURN —The special work session was adjourned by unanimous consent at 8:00 p.m.
Date Approved: October 16, 2017
T, esa Schyma, City Clerk
Dan Tolsma, City Administrator
14011
CITY OF SPRING PARK
WORK SESSION MINUTES
SEPTEMBER 18, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Gary Hughes; Catherine Kane Palen, and Megan Pavot
Present:
Council Members Pamela Horton
Absent:
Staff Present: Dan Tolsma, City Administrator; Mike Kuno; City Engineer; and Nancy Jensen
Beck, City Attorney.
1. POLICE CONTRACT DISCUSSION — City Administrator Tolsma discussed the proposed
contract for police services with Orono Police that has been brought to the Police Commission.
The proposal from Orono Police is intended to streamline their contracts with current contract
cities so that each city has their own independent contract and base rate.
City Attorney Jensen Beck reviewed the differences between the current formula-based rate
contract versus the proposed escalating base rate contract with Orono Police.
The City Council consensus was to have Police Chief Farniok attend a future City Council work
session to discuss the proposed contract.
City Attorney Jensen Beck asked the Council to review her recommendations on the contract prior
to the work session.
2. SPECIAL ASSESSMENT POLICY DISCUSSION —This item was tabled due to time
constraints.
3. SLIP LINING PRO-JECT DISCUSSION — City Engineer Kuno discussed the asset
management plan and presented the phased map for prioritizing improvements to the City. The
priority levels were decided based on need, location, project size, and possible coordination with
other projects including Hennepin County projects. The improvement projects have been split up
into seven proposed phases. The three highest priority areas are 1) Sunset Drive and the northeast
section of Spring Park, 2) West Arm Road West, and 3) Interlachen Road, Black Lake Road, and the
south-central section of Spring Park.
4. MISCELLANEOUS —None.
5. ADJOURN —The work session was adjourned by unanimous consent at 6:59 p.m.
Date Approved: October 16, 2017
Th esa Schyma, City Clerk
r
Dan o sma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
SEPTEMBER 18, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvarn at 7:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Gary Hughes; Catherine Kane Palen; and Megan
Present: Pavot
Council Members Pamela Horton
Absent:
Staff Present: Dan Tolsma, City Administrator; and Nancy Jensen Back, City Attorney
2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Kane Palen to adopt the meeting agenda.
Motion carried 4-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from August 21, 2017
b. Regular City Council Meeting Minutes from August 21, 2017
M/Pavot, S/Hughes to adopt the Consent Agenda.
Motion carried 4-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. State Senator Dave Osmek—Senator Osmek provided a legislative update and was available
for questions during his annual visit with the City Council. He further stated that he would
look into if there are any options for financial assistance at the state level for future water,
sewer, and street projects in Spring Park.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS
a. Resolution 17-15: Certification of Preliminary Levy - City Administrator Tolsma spoke
briefly about the process of certifying the preliminary tax levy at 3.5% for $1,052,660.
M/Pavot, S/Kane Palen that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-15
RESOLUTION ADOPTING 2018 PROPOSED TAX LEVY
Motion carried 4-0. This resolution appears as Resolution No. 17-15.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council— Council Member Hughes discussed the hiring of a new assistant at the
LMCD.
Mayor Rockvam discussed the proposed outdoor storage and public nuisance ordinances that will
be considered at an upcoming City Council meeting. He encouraged all residents to look at the
proposed ordinances and contact City staff with any questions.
b. City Staff- None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. September 18, 2017 Claims
M/Hughes, S/Kane Palen to approve all claims for payment.
Motion carried 4-0.
b. Purchase Order 17-05: Sanitary Sewer Slip Lining
M/Rockvam, S/Hughes to approve Purchase Order 17-05 for Sanitary Sewer Slip Lining.
Motion carried 4-0.
13. UPCOMING MEETINGS & TRAINING
a. September 27 —LMCD — 6:00 PM
b. October 2 —Regular City Council Meeting— 7:00 PM
c. October 10 —Administration Committee — 12:00 PM
d. October 11 —Planning Commission — 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
a. Mound Fire Department Press Release & August Report
b. LMCD Update
c. Orono Police Department Tobacco Compliance Report
Shirley Bren, resident and Gillespie Center liaison for the City Council, provided an update on the
Gillespie Center including services offered and upcoming fundraising efforts.
15. ADJOURNMENT
M/Pavot, S/Hughes to adjourn the City Council Meeting at 7:21 p.m.
Motion carried 4-0.
Date Approved: October 16, 2017
_ eresa Schyma, ii y Clerk
Dan o sma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
OCTOBER 16, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:01 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Mike Kuno; City Engineer; Nancy Jensen Beck,
City Attorney; and Theresa Schyma, City Clerk.
1. ASSET MANAGEMENT REPORT DISCUSSION — City Engineer Kuno presented the draft
asset management plan. He stated that tonight's discussion is a high-level overview of the plan; he
asked the Council to review the draft plan and come back with questions so that a more in-depth
discussion can occur at a future work session.
City Engineer Kuno discussed the map that details the City's water main break history by location
and year.
City Engineer Kuno stated that he will provide the Council with a feasibility report and potential
phasing plan for the Shoreline Drive and Interlachen Road projects in early November.
2. POLICE CONTRACT DISCUSSION — City Administrator Tolsma presented a brief summary of
the proposed contract with the City of Orono for police services.
Police Chief Farniok discussed the proposed contract with City Attorney Jensen Beck's
recommended revisions.
City Attorney Jensen Beck stated that she prepared the revisions to consider what contract language
would be in the best interest of Spring Park. When looking at the language for the initial contract
length of five years and renewal period of five years; it is in the City of Orono's best interest for
longer initial contract and renewal period. It is not a legal issue but a shorter renewal period
provides Spring Park more flexibility.
Mayor Rockvam stated that the City has received excellent service from the Orono Police
Department and doesn't want that to change.
Council Member Pavot added that she is also happy with the level of service the City has received
but believes City Attorney Jensen Beck's suggestions should be considered.
The City Council consensus was to amend the contract language to an initial five year contract with
two year renewal period.
Police Chief Farniok discussed the reasoning for the language regarding union wage increases. He
also stated that language was removed in the "services provided" section of the contract to update
and remove services that the police department doesn't actually provide anymore.
The City Council consensus was in agreement with Police Chief Farniok regarding the union wage
increase language and updating the "services provided" language in the contract.
Mayor Rockvam suggested that City Administrator Tolsma and City Attorney Jensen Beck continue
discussions on the final details with Police Chief Farniok and the Orono City Attorney to bring a
new contract back to the City Council for consideration at a regular meeting.
3. SUPER BOWL SPECIAL EVENTS DISCUSSION —Police Chief Farniok briefly discussed some
proposed Super Bowl special events that are still in the early stages of planning but it appears these
multi-day events may impact the lake communities including Spring Park. He continued that some
of the areas of concern that need to be addressed with these large scale special events are safety and
security, emergency and evacuation, secondary location if ice conditions are not adequate, traffic,
parking, and the impact on local residents. He asked the City Council if there were any concerns
they specifically wanted him to address with the event planners in his discussions with them.
Mayor Rockvam questioned if the current special event application process and fee would cover the
cost of staff time.
City Attorney Jensen Beck stated that the current special event fee is pretty modest.
Police Chief Farniok stated that cost of staff time could be factored in his discussions with event
planners.
4. MISCELLANEOUS - None.
5. ADJOURN —The work session was adjourned by unanimous consent at 7:04 p.m.
Date Approved: November 6, 2017
T resa Schyma, City Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
OCTOBER 16, 2017 — 7:00 PM
SPRING PARK CITY HALL
On Lake 911innetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:10 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator;Al Brixius, City Planner; Nancy Jensen Back,
City Attorney; and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA - Council Member Hughes made an amendment to the agenda
and wanted Items #9A through 9D removed as he believes additional work session time is needed
to discuss the issue.
M/Hughes, S/Horton to adopt the meeting agenda as amended.
Mayor Rockvam requested a roll call vote.
Motion carried3-2. (Hughes, Horton, Rockvam — ayes; Pavot, Kane Palen — nays)
Mayor Rockvam stated the agenda items would be moved to a future agenda after further
discussion.
4. ADOPT CONSENT AGENDA
a. Special Meeting Minutes from September 14, 2017
b. Work Session Meeting Minutes from September 18, 2017
c. Regular City Council Meeting Minutes from September 18, 2017
M/Horton, S/Pavot to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS
a. WECAN Update—Christie Larson, Executive Director of the Western Communities Action
Network (WeCAN), delivered an update about the services that WeCAN has provided to the
community in the past year. She also thanked the City Council for their continuing support of
WeCAN.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council—Mayor Rockvam read a thank you note from the Gillespie Center about
their appreciation for the City Council's continued support and contributions.
Council Member Hughes provided an LMCD staffing update.
Council Member Kane Palen stated that she wants to ensure that the outdoor storage ordinance
discussion continues. She added that she wants a special work session dedicated to outdoor storage
so that all City Council questions can be answered and this item will be able to move forward.
The City Council consensus was to have one final work session dedicated to outdoor storage so that
the item can be completed and then placed on a regular meeting agenda.
City Administrator Tolsma responded that he would schedule a work session and notify the
Council.
b. City Staff— City Administrator Tolsma stated that the City is trying to improve street
sweeping from previous years by adding an additional sweep. He continued that the first of two
street sweepings will be occurring in the upcoming week.
City Administrator Tolsma stated that if residents have any questions about what items will be
accepted during the Fall Clean-Up they should contact City Hall for assistance.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. October 16, 2017 Claims
M/Kane Palen, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. October 25 —LMCD Work Session at 6:00 PM with Regular Meeting at 7:00 PM
b. November 6 — Regular City Council Meeting— 7:00 PM
c. November 8 —Planning Commission — 7:00 PM
d. November 14—Administration Committee — 12:00 PM
14. MISCELLANEOUS INFORMATION ONLY.
a. MFD September Report
15. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:30 p.m.
Motion carried 5-0.
Date Approved: November 6, 2017
Th esa Schyma, Ci lerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
SPECIAL WORK SESSION AGENDA
NOVEMBER 2, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Mike Kuno; City Engineer; Al Brixius, City
Planner ; and Theresa Schyma, City Clerk.
1. OUTDOOR STORAGE DISCUSSION
a. Attachments:
i. Discussion Excerpts from Council & Planning Commission Meetings
ii. Public Hearing Excerpts from May 10th, 2017 &July 12th, 2017
iii. Public Comments Received
iv. Proposed Ordinance
v. Current Enforcement Policy
City Planner Brixius provided a summary and background on the outdoor storage and nuisance
ordinance process. He discussed complaint-based enforcement, the history of resident complaints,
and the fundamental differences between the existing Code and the proposed ordinances.
Mayor Rockvam wanted clarification that the proposed ordinances do not impact daily parking.
City Planner Brixius responded that the ordinances address outdoor storage not residential parking.
Council Member Hughes asked about the distinction between sheds and fish houses.
City Planner Brixius discussed the differences between temporary outdoor storage and permanent
accessory structures.
Mayor Rockvam asked for clarification on setbacks "from the edge of the travel lane."
City Administrator Tolsma suggested changing the language regarding street-side storage on County
roads to clarify that outdoor storage needs to be located on private property. Currently the
proposed ordinance only states that storage needs to be setback at least 20 feet from the edge of the
travel lane and may not extend into any sidewalk area.
City Planner Brixius stated that the current City Code is very restrictive in regards to outdoor
storage and is not able to be reasonably enforced. The Planning Commission crafted this ordinance
with Spring Park's unique lot sizes and landscape in mind. The proposed ordinances were drafted
with respect to how residents in this particular lake community actually make use of their lots. He
stated that the ordinances were not drafted to target any specific person or lot in the community
and that the language is more lenient than the current Code.
Council Member Hughes raised concerns about potentially putting a neighbor in violation with the
proposed ordinances for their outdoor boat and trailer storage on Black Lake Road.
City Planner Brixius responded that with the current Code, outdoor storage of a boat is technically
not allowed, so that person is in violation now but with the proposed ordinances they would not be.
When drafting this ordinance the Planning Commission considered the unique size and shape of
lots and the fact that setbacks are difficult on all City streets, including Black Lake Road, as they
tend to be very narrow.
Michael Mason, 3950 Del Otero Avenue, asked if the complaint policy addressed complaints about
neighboring properties from residents that live in buildings over two stories.
City Planner Brixius responded that there is not a provision in the policy that states you cannot
make a complaint about a neighboring property if you live above two stories.
Mayor Rockvam stated that anybody who lives in property above two stories should have right to
complain about an unsightly property.
Council Member Hughes asked for clarification on who can actually enforce the outdoor storage
ordinance.
City Administrator Tolsma responded that as the administrator he is able to enforce the Code or
designate certain individuals to enforce on the City's behalf.
Council Member Pavot would like the definitions to be consistent about who can enforce the Code
since language was removed from the recently approved contract with the Orono Police
Department regarding the services they provide.
The City Council briefly discussed outdoor storage for commercial properties and the consensus
was to look at the commercial outdoor storage ordinance after the residential ordinance is complete.
Council Member Horton asked the Council if they would feel comfortable adding language into the
complaint policy about residents who live above two stories not being able to complain about a
neighboring property so that it is fair for single-family homes living near high-rise properties.
Council Member Pavot stated that if a property is in violation then it needs to be addressed and
does not matter if the person reporting the violation lives above two stories. She added that
screening requirements for single-family residential properties are not different based on whether or
not they are located next to a property with more than two stories.
Mayor Rockvam agreed and stated that residents above two stories should be legally entitled to the
same reporting rights as others residents.
City Planner Brixius asked the Council if they were comfortable with the proposed ordinances
enough for them to be considered at a regular meeting. He asked if there were any further questions
regarding outdoor storage or if the Council wanted any additional changes to be made.
The City Council consensus was to add language regarding street-side storage on County roads to
clarify that outdoor storage needs to be located on private property.
The City Council consensus was that the ordinances were ready to be moved to a regular meeting
for a vote.
2. ASSET MANAGEMENT DISCUSSION
City Engineer Kuno announced that the City has received a grant from the Metropolitan Council to
cover 25% of the cost for the sewer lining project that is scheduled for this year.
City Engineer Kuno presented the infrastructure condition review including:
• Streets —pavement condition
• Sanitary sewer
• Watermain break history and pressure
• Storm sewer
• Proposed project phasing plan for three priority areas including Sunset Drive, West Arm
Road West and Black Lake Road
• Hennepin County projects and how those projects impact the scheduling of City projects
• 2018 improvements
• Funding options
• Next steps including a preliminary engineering report and televising the sanitary sewer on
Shoreline Drive, Interlachen Road, and Del Otero Avenue
City Engineer Kuno stated that none of the City streets are currently failing so the recommendation
about whether to replace or simply mill and overlay a street will be driven by the need for utility
replacement.
City Engineer Kuno discussed his meeting with Fire Chief Pederson about hydrant coverage in
Spring Park. Fire Chief Pederson indicated approximately five areas of concern because of access,
capacity, gap in coverage, and/or age of structure. During the hydrant flushing in the spring of 2018
the Fire Department will also be conducting flow tests.
Mayor Rockvam asked how difficult it would be to underground power lines at the same time as
replacing roads.
City Engineer Kuno responded that burying utilities isn't difficult but it can be expensive.
Mayor Rockvam questioned where the funding will come from for the 2018 projects on Shoreline
Drive and Interlachen Road.
City Engineer Kuno responded that there are various ways for the City to pay for improvement
projects. He added that creating utility districts is becoming a more popular option as a way for
cities to pay for improvements. He continued that funding is also a reason he is suggesting doing a
preliminary engineering report as one of the next steps.
Council Member Hughes asked if it would be wise to consider laying down fiber optic cables while
the roads are being repaired and/or replaced.
City Administrator Tolsma responded that while the road is dug up it is not very expensive or
uncommon to add a conduit for future use.
Mayor Rockvam questioned how long the projects on Shoreline Drive and Sunset Drive would
take.
City Engineer Kuno responded that it depends on how many sections need to be replaced but that
it could be one full construction season when you factor in adjoining roads.
Council Member Kane Palen asked how residents, businesses, and customers will be protected
during that time.
City Engineer Kuno responded that the projects will occur in phases and contractors would be
restricted to specific dates and routes to ensure the impact to residents and businesses is as minimal
as possible.
Council Member Kane Palen stated that she wants to see details on all funding options available.
City Administrator Tolsma responded that typically the City will work with Ehlers for suggestions
and recommendations on the funding mechanisms that could be utilized.
City Engineer Kuno asked the Council to read through the materials provided and contact him with
any questions so that his recommendations can be discussed in more detail at a future work session.
3. ADJOURN--The work session was adjourned by unanimous consent at 8:37 p.m.
Date Approved: November 20, 2017
TI#esa Schyma, City Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 6, 2017 - 7:00 PM
SPRING PARK CITY HALL
On Lake Vinnetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:00 p.m.
Council Members Jerome P. Rockvam, Mayor;Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Back, City Attorney; and
Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE — Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Kane Palen to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from October 16, 2017
b. Regular City Council Meeting Minutes from October 16, 2017
c. Orono Police Contract Renewal (corrected)
d. Resolution 17-16: Authorizing JPA with the Bureau of Criminal Apprehension
RESOLUTION NO. 17-16
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS
WITH THE CITY OF SPRING PARK ON BEHALF OF ITS CITY ATTORNEY AND
POLICE DEPARTMENT
This resolution appears as Resolution No. 17-16.
e. Resolution 17-17: Designating Annual Polling Place
RESOLUTION NO. 17-17
RESOLUTION DESIGNATING ANNUAL POLLING PLACE
This resolution appears as Resolution No. 17-17.
M/Pavot, S/Horton to adopt the Consent Agenda.
City Administrator Tolsma stated that the proposed contract that was included in tonight's agenda
packet has some language that has since been corrected in regards to the date of the contract.
Motion carried 5-0.
5. PUBLIC FORUM—None.
6. PRESENTATIONS & GUEST SPEAKERS —None.
7. PUBLIC HEARINGS —None.
8. PETITIONS, REQUESTS, &APPLICATIONS
a. Back Channel Brewing Special Event Application for Saturday, Nov. 251h — Josh Leddy,
owner Back Channel Brewing, was available for questions regarding the special event application for
their official grand opening party on November 25. Mr. Leddy discussed the maximum capacity of
the brewery and tent, brewery and security staffing levels, conversations with the Mound Fire
Department about first responder scenarios, and the hours of live music and placement of speakers
for minimal noise impact on surrounding residential properties.
City Administrator Tolsma discussed the draft list of conditions that was included in the memo for
Item #8a. He stated that City staff have been working with the brewery owners, and are using an
abundance of caution, since this is the first special event at the brewery.
M/Kane Palen, S/Pavot to approve Back Channel Brewing Special Event Application No. 17-08
for November 25 with live music allowed from 5 — 9 p.m. as well as the list of conditions that was
included in the memo for Item #8a.
Motion carried 5-0.
9. ORDINANCES & RESOLUTIONS —None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council — Mayor Rockvam discussed the October 26 Annual Planning
Commission Recognition Dinner.
Mayor Rockvam questioned why the City Attorney is at every regular meeting. He stated that
informal discussion at work sessions is helpful but most items discussed at the regular meetings
need formal review.
City Attorney Jensen Beck stated that it is a Council decision and she has had previous City
Councils that have scheduled her to attend work sessions only unless there was a pertinent item on
the regular meeting agenda.
M/Pavot, S/Horton to direct the City Attorney to only attend City Council work sessions unless
there is a pertinent agenda item that would require her to also attend regular City Council meetings.
Motion carried 5-0.
b. City Staff— None.
c. Contract Staff—None.
11. NEW BUSINESS & COMMUNICATIONS —None.
12. CLAIMS FOR PAYMENT
a. November 6, 2017 Claims
M/Hughes, S/Horton to approve all claims for payment.
Motion carried 5-0.
Mayor Rockvam questioned the electronic and security upgrades for City Hall.
City Administrator Tolsma responded that all electronic upgrades are complete and the security
upgrades are continuing but should be complete by the end of 2017.
13. UPCOMING MEETINGS & TRAINING
a. November 8 —LMCD Regular Meeting— 7:00 PM
b. November 9 —LMCC — 7:00 PM
c. November 14—Administration Committee — 12:00 PM
d. November 15 — Comprehensive Plan Committee — 6:00 PM
e. November 20 — City Council Work Session— 6:00 PM
f. November 20 — Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
a. MFD Press Release
Council Member Pavot discussed fire information signs that were recently delivered to apartment
buildings in Spring Park. She stated that the Council has been working with Fire Chief Pederson to
identify un-monitored apartment buildings and add appropriate signage with information for
residents.
15. ADJOURNMENT
M/Hughes, S/Horton to adjourn the City Council Meeting at 7:21 p.m.
Motion carried 5-0.
Date Approved: November 20, 2017
T sa Schyma, Ci Clerk
Dan o sma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
NOVEMBER 20, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Scott Qualle, City Building Official; and Theresa
Schyma, City Clerk.
1. MNSPECT CONTRACT DISCUSSION — City Administrator Tolsma briefly discussed the history
of the services provided by MNSPECT and the reason for considering updating the contract. The
initial contract with MNSPECT was signed in 2008 and pricing and fees have not changed since
that time. It is a rolling contract that automatically renews and there is currently not any language in
the contract about scheduling increases to factor in changing labor and processing costs. He added
that larger building permits are not the focus of a potential change in pricing since those fees are
calculated on a sliding scale. However, maintenance permits for smaller items are a set price based
on the project and those fees have not changed since 2008; those outdated fees do not cover the
costs incurred by MNSPECT or the City.
City Building Official Qualle stated that a majority of his costs are for labor and he noted that wages
have drastically increased since 2008. He added that the fees are based off of the 1997 Uniform
Building Code (UBC). He would like feedback from the Council as to whether or not they are open
to the idea of updating the contract and the building permit fee schedule.
City Administrator Tolsma offered a possible solution that is a blended approach of changing both
the contract and using a more updated UBC to determine permit fees. This approach would make
the increases more subtle for all parties involved.
The City Council consensus was to have City Building Official Qualle work with City Administrator
Tolsma on preparing a draft contract for the City Council to consider at a future meeting.
City Building Official Qualle stated he would prepare a draft contract with modest step increases
and adopting a newer UBC to bring the building permit fees current.
Mayor Rockvam asked staff for an update on the ADA accessibility issue at the docks owned by 5th
Street Ventures.
City Building Official Qualle responded that the contractor applied for, paid, and has picked up the
building permit; however, no work has been completed. Unless the contractor applies for an
extension the permit is set to expire in the early months of 2018.
Mayor Rockvam stated that with the cold weather approaching there is not going to be any progress
made on the docks. He added that the owner had plenty of time to address this issue and is
choosing not to bring the docks up to Code.
City Building Official Qualle responded that he would post a "stop work, do not occupy" order at
the site and have City Attorney Jensen Beck send a letter to the property owner regarding the non-
compliance.
2. 2018 BUDGET& FEE SCHEDULE DISCUSSION — City Administrator Tolsma discussed the
upcoming December 4 City Council regular meeting with the Truth in Taxation hearing. He asked
the Council if they had any additional questions or concerns that need to be addressed before
scheduling the budget to be considered at that meeting.
The City Council discussed the Parks and Recreation Department's budget including options for
replacing the City's seasonal maintenance worker that recently retired and the upcoming playground
equipment upgrade at the City's parks.
Mayor Rockvam asked to see a version of the budget that has a 2.5% increase instead of the 3.5%
increase that the Council has already received.
City Administrator Tolsma responded that he would prepare a version of the budget that has a
2.5% increase for the Council to compare to the current proposed budget.
City Administrator Tolsma stated that due to time constraints, the fee schedule discussion would be
moved to a future work session.
3. RENTAL ORDINANCE DISCUSSION — City Administrator Tolsma discussed the possibility of
an ordinance to address rental licensing and inspections in the City. He asked the Council for
direction as to whether or not this is the next high priority item they would like staff to research and
bring to the Council.
Mayor Rockvam asked about the type of complaints that staff receives from renters in the City.
City Administrator Tolsma responded that staff does receive a number of complaints from renters
but typically the complaints come from the same properties. Those properties include multi-family
housing and single-family rentals.
Council Member Pavot stated that she would be in favor of the Council looking into rental
licensing.
Mayor Rockvam asked why certain rental properties aren't condemned.
City Planner Brixius responded that properties must meet certain standards to be condemned and
many of the properties that staff receives complaints about are right in the middle of those
standards.
The City Council consensus was to have staff gather more information about how other
communities approach rental licensing and inspections so that it can be discussed at the next City
Council work session.
4. MISCELLANEOUS — City Administrator Tolsma and City Planner Brixius discussed an issue that
Council Member Hughes brought to their attention regarding the proposed outdoor storage
ordinances that are scheduled to be considered at the regular meeting following the work session.
They discussed examples of corner lot storage requirements with regards to traffic visibility.
Council Member Hughes stated that the proposed ordinance has traffic visibility requirements for
corner lot storage that would not improve traffic visibility due to trees and other shrubbery that
already cause issues with visibility. He added that since the new language will not benefit the
situation he believes it is too prohibitive and the section should be removed.
City Planner Brixius stated that the proposed ordinances are for outdoor storage only; not for
tree/shrubbery maintenance and visibility.
Council Member Kane Palen did not agree that removing the section in the proposed ordinances
would improve traffic visibility.
Council Member Hughes responded that keeping the section wouldn't improve the situation either
so that is why he believes the section should be removed.
City Planner Brixius stated that this is a Council decision about whether or not they want to allow
residents to store items right on their property line.
The City Council consensus was to keep the section pertaining to traffic visibility requirements on
corner lots in the proposed ordinances.
5. ADJOURN URN —The work session was adjourned by unanimous consent at 7:00 p.m.
Date Approved: December 4, 2017
4%,tt,a- , ti
Tb esa Schyma, City Clerk
Dan o sma, City Administrator
1-000"
CITY OF SPRING PARK
CITY COUNCIL AGENDA
NOVEMBER 20, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER- The meeting was called to order by Mayor Rockvam at 7:04 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator;Al Brixius, City Planner; and Theresa
Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE —Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Special Work Session Meeting Minutes from November 2, 2017
b. Regular City Council Meeting Minutes from November 6, 2017
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS — Shirley Bren, resident and Council-appointed
representative to the Gillespie Center, provided updates on the financial condition, maintenance
items, volunteer opportunities, and upcoming fundraising events for the Gillespie Center.
The City Council thanked Ms. Bren for her service and for providing the update.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, & APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS — City Planner Brixius presented a brief history of the
proposed outdoor storage ordinances and provided an overview of the main changes that are being
proposed. He added that the proposed changes factor in the unique layout of the community and
how Spring Park residents actually use their lots.
Council Member Pavot thanked staff, residents, and the Planning Commission. She appreciated the
hard work, time, and feedback that people gave this important issue.
Council Member Kane Palen added that she also appreciated the comments from residents because
those remarks are what helped shape these ordinances.
Mayor Rockvam agreed and added that these ordinances are a big step forward for the City. He
commended the Planning Commission's hard work on crafting ordinances that fit the community.
a. Ordinance 17-05: Outdoor Storage
M/Kane Palen, S/Hughes to approve Ordinance No. 17-05, amending Chapter 42 of the Spring
Park Citv Code regarding outdoor storage, that it be published in the official newspaper, and that it
be made part of these minutes.
Mayor Rockvam requested a roll call vote.
Motion carried 5-0. (Hughes, Horton, Rockvam, Pavot, Kane Palen - ayes)
b. Ordinance 17-06: Public Nuisances
M/Pavot, S/Kane Palen to approve Ordinance No. 17-06, amending Chapter 18 of the Spring Park
City Code regarding public nuisances affecting peace and safety, that it be published in the official
newspaper, and that it be made part of these minutes.
Motion carried 5-0.
c. Resolution 17-18: Summary Publication of Ordinance 17-05
M/Hughes, S/Horton that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-18
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE
AMENDING CHAPTER 42 OF THE SPRING PARK CITY CODE REGARDING
OUTDOOR STORAGE REGULATIONS
Motion carried 5-0. This resolution appears as Resolution No. 17-18.
d. Resolution 17-19: Summary Publication of Ordinance 17-06
M/Horton, S/Kane Palen that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 17-19
RESOLUTION APPROVING SUMMARY PUBLICATION OF AN ORDINANCE
AMENDING CHAPTER 18 OF THE SPRING PARK CITY CODE REGARDING PUBLIC
NUISANCES AFFECTING PEACE AND SAFETY
Motion carried 5-0. This resolution appears as Resolution No. 17-19.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor& Council—Council Member Hughes provided an update from the LMCD including
grants, funding, aquatic invasive species, and the waterless cleaning station at the Water Patrol.
b. City Staff- None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS
12. CLAIMS FOR PAYMENT
a. November 20, 2017 Claims
M/Horton, S/Hughes to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. November 21 —Fire Commission— 11:00 AM
c. December 4—Regular City Council Meeting with Truth in Taxation Hearing— 7:00 PM
d. December 6 —Police Commission— 8:00 AM
Council Member Hughes stated that the LMCD would not be meeting on November 22.
14. MISCELLANEOUS (INFORMATION ONL),
a. PeopleService October Report
b. Mound Fire Department October Report
15. ADJOURNMENT
M/Hughes, S/Kane Palen to adjourn the City Council Meeting at 7:35 p.m.
Motion carried 5-0.
Date Approved: December 4, 2017
Ahzlu���
T resa Schyma, City Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 4, 2017 — 7:00 PM
SPRING PARK CITY HALL
0n Gaffe Mllinetonkq
1. CALL TO ORDER - The meeting was called to order by Acting Mayor Hughes at 7:00 p.m.
Council Members Gary Hughes, Acting Mayor; Pamela Horton; Catherine Kane Palen; and
Present: Megan Pavot
Council Members Jerome P. Rockvam, Mayor
Absent:
Staff Present: Dan Tolsma, City Administrator and Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Acting Mayor Hughes led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Kane Palen, S/Horton to adopt the meeting a4cnda.
Motion carried 4-0.
4. ADOPT CONSENT AGENDA
a. Work Session Meeting Minutes from November 20, 2017
b. Regular City Council Meeting Minutes from November 20, 2017
M/Pavot, S/Kane Palen to adopt the Consent Agenda.
Motion carried 4-0.
5. PUBLIC FORUM - None.
6. PRESENTATIONS & GUEST SPEAKERS - None.
7. PUBLIC HEARINGS - None.
8. PETITIONS, REQUESTS, &APPLICATIONS - None.
9. ORDINANCES & RESOLUTIONS — City Administrator Tolsma presented a brief summary of
the 2018 proposed budget and 2.5% tax levy increase. He stated that the preliminary tax levy was
set at 3.5% in September but the proposed tax levy was reduced after discussions at the November
20 City Council work session.
a. Resolution 17-20: Final 2018 Levy
M/Horton, S/Kane Palen that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 17-20
RESOLUTION ADOPTING FINAL TAX LEVY
Motion carried 4-0. This resolution appears as Resolution No. 17-20.
b. Resolution 17-21: Final 2018 Budget
M/Pavot, S/Kane Palen that the following resolution be adopted and that it be made part of these
minutes:
RESOLUTION NO. 17-21
RESOLUTION ADOPTING THE 2018 GENERAL FUND BUDGET
Motion carried 4-0. This resolution appears as Resolution No. 17-21.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council—Acting Mayor Hughes discussed several items involving the Mound Fire
Department including providing clarification on incident reports, notifying residents about free
batteries for smoke detectors available at City Hall, and showing a video about the AutoPulse
Resuscitation System which the department received through grant money.
b. City Staff- None.
c. Contract Staff- None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. December 4, 2017 Claims
M/Horton, S/Pavot to approve all claims for pave.
Motion carried 4-0.
13. UPCOMING MEETINGS & TRAINING
a. December 6 —Police Commission — 8:00 AM
b. December 12—Administration Committee — 12:00 PM
c. December 13 —LMCD Regular Meeting— 7:00 PM
d. December 13 —Planning Commission— 7:00 PM
e. December 14—LMCC — 7:00 PM
f. December 18 —Work Session— 6:00 PM
g. December 18 —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY)
a. PeopleService November Report
15. ADJ OURNMENT
M/Pavot, S/Kane Palen to adjourn the City Council Meeting at 7:21 p.m.
Motion carried 4-0.
Date Approved: December 18, 2017
eresa Schyma, City Clerk
Dan Tolsma, City Administrator
CITY OF SPRING PARK
WORK SESSION MINUTES
DECEMBER 18, 2017 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Winnetonka
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Beck, City Attorney; Bob Kermis,
Acting City Planner; and Theresa Schyma, City Clerk.
1. SHORELINE DRIVE REDEVELOPMENT DISCUSSION — City Administrator Tolsma and
Acting City Planner Bob Kermis presented a summary of a potential redevelopment opportunity on
Shoreline Drive to gauge City Council interest in the proposed use since it would require rezoning
the property. The property is currently zoned commercial but the interest is for high-density
residential or possibly a mixed-use development. The City was contacted by a realtor who is trying
to get some feedback for the potential buyer of the site. The realtor also requested feedback on
factoring in the adjacent site into his redevelopment plan.
Mayor Rockvam asked if the owners of the adjacent site have been consulted about this potential
redevelopment since the realtor is asking about property that is currently not listed for sale.
City Administrator Tolsma stated that the City has not received specific plans or notes about
discussions with the property owner of the adjacent site. However, there have been rumors about
the property owner wanting to retire and sell his property. The adjacent site is actually three
separate parcels so the owner may only be looking to sell one parcel.
Mayor Rockvam stated he is in favor of seeing redevelopment at that site and thinks this type of use
is in line with the current 2040 Comprehensive Plan discussions for the City.
Council Member Pavot stated that her main concerns would be increased traffic and the height of a
high-density development. She further stated that the City would need to be diligent about
infrastructure planning and making sure those infrastructure improvements actually happen on
schedule so that the City's infrastructure isn't overwhelmed with increased use and demand.
City Administrator Tolsma responded that sewer and water availability as well as traffic congestion
would all be looked at when there are more definitive plans in place. The City Council is not
committing to anything with this discussion or feedback to the realtor. He stated that the realtor
only wants feedback as to whether or not the Council is open to high-density residential or mixed-
use on that site so that his client knows whether or not he should continue to pursue the property.
Council Member Kane Palen stated she is in favor of redevelopment on the original site but is still
undecided about including the adjacent site.
Council Member Hughes stated he is open to redevelopment at the site but he has concerns about
increased traffic.
Council Member Horton stated she is in favor of redevelopment on the original site but not in
favor of anything concerning the adjacent site.
The City Council consensus was to have City staff make contact with the potential developer and
let them know the Council would like to see further plans and are open to rezoning the property.
2. 2018 STAFF WAGES — City Administrator Tolsma presented a summary of the options and
proposed staff wages for 2018. Graph A offered a 0% increase, Graph B offered a 2.3% cost of
living (CLI) increase, Graph C offered a 3% increase, and Graph D offered a 4% increase. He also
reviewed the previous year's staff wage increases.
Council Member Pavot stated that the 2.3% CLI increase does not include a merit increase for staff
and a quality staff is the greatest asset any city can have. She added that Spring Park staff has done a
great job in 2017 with production and strategy.
Mayor Rockvam stated that when the 2018 tax levy was approved at the December 4 City Council
meeting the City Council factored in a 3% increase in staff wages.
City Administrator Tolsma responded that a 3% wage increase was the placeholder when
considering the 2018 tax levy; however, the budget can be adjusted to factor in whatever percentage
increase the City Council is comfortable with.
The City Council consensus was to make a motion at the regular Council meeting to approve the
2018 City of Spring Park staff wages that were presented in Graph D with a 4% increase. The 2018
increase will be for all City staff including City Administrator Tolsma.
3. FEE SCHEDULE DISCUSSION — City Administrator Tolsma reviewed the current fee schedule.
He stated that the fee schedule should be revisited on an annual basis to ensure the City is keeping
current with all fees. He added that most changes to the fee schedule are to clean up outdated
language and make the fees more efficient and in line with how staff processes licenses, permits and
requests.
City Administrator Tolsma asked the Council to review the suggested changes and provide
feedback. He specifically discussed:
• Changing special event applications to a tiered system;
• Sign permit escrow and late application fees;
• Streamlining food truck fees;
• Itemizing water meter fees; and
• Reorganizing the fees for requests for copies.
The City Council consensus was to have City staff move forward with the changes to the fee
schedule so that it can be presented at the January 2, 2018 Regular City Council Meeting for a vote.
4. CONFIRM OPEN BOOK MEETING DATE & TIME — City Administrator Tolsma reviewed
the proposed open book meeting date & time
The City Council consensus was to make a motion at the regular Council meeting to set the Open
Book Meeting date for Wednesday, April 18, 2018 from 6:00 — 7:30 PM.
5. MISCELLANEOUS — None.
6. ADJOURN —The work session was adjourned by unanimous consent at 6:58 p.m.
Date Approved:January 2, 2018
eresa Schyma, City Clerk
Dan o sma, City Administrator
CITY OF SPRING PARK
CITY COUNCIL MINUTES
DECEMBER 18, 2017 — 7:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
1. CALL TO ORDER - The meeting was called to order by Mayor Rockvam at 7:03 p.m.
Council Members Jerome P. Rockvam, Mayor; Gary Hughes, Pamela Horton; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Nancy Jensen Beck, City Attorney; and
Theresa Schyma, City Clerk
2. PLEDGE OF ALLEGIANCE—Mayor Rockvam led the audience in the Pledge of Allegiance.
3. ADOPT MEETING AGENDA
M/Hughes, S/Horton to adopt the meeting agenda.
Motion carried 5-0.
4. ADOPT CONSENT AGENDA
a. Regular City Council Meeting Minutes from December 4, 2017
M/Horton, S/Kane Palen to adopt the Consent Agenda.
Motion carried 5-0.
5. PUBLIC FORUM—None.
6. PRESENTATIONS & GUEST SPEAKERS —None.
7. PUBLIC HEARINGS —None.
8. PETITIONS, REQUESTS, &APPLICATIONS —None.
9. ORDINANCES & RESOLUTIONS —None.
10. REPORTS OF OFFICERS AND COMMITTEES
a. Mayor & Council— Council Member Hughes reviewed the new 2017-2018 LMCD Winter
Rules booklets that are available at City Hall and the LMCD offices.
Council Member Pavot presented an update from the most recent Police Commission meeting. She
reviewed recent police activities and calls for service, including an increase in calls where mental
health services are necessary. She added that the Orono Police Department is being proactive and
collecting resources to assist when responding to these types of calls.
b. City Staff
i. 2018 Staff Wages
M/Hughes, S/Pavot to approve the 2018 City of Spring Park staff wages that were presented in the
Staff Memo for Item #10 UW as Graph D with a 4% increase.
Mayor Rockvam requested a roll call vote.
Motion carried 5-0. (Hughes, Horton, Rockvam, Pavot, Kane Palen - ayes)
ii. 2018 Open Book Meeting
M/Horton, S/Hughes to approve setting the Open Book Meeting date for Wednesday, April 18,
2018 from 6:00 — 7:30 PM.
Motion carried 5-0.
c. Contract Staff—None.
11. NEW BUSINESS & COMMUNICATIONS - None.
12. CLAIMS FOR PAYMENT
a. December 18, 2017 Claims
M/Horton, S/Pavot to approve all claims for payment.
Motion carried 5-0.
13. UPCOMING MEETINGS & TRAINING
a. January 2 (Tuesday) —Regular City Council Meeting— 7:00 PM
14. MISCELLANEOUS (INFORMATION ONLY
a. Orono Police Department Alcohol Compliance Checks
b. Mound Fire Department November Report
15. ADJOURNMENT
M/Pavot, S/Horton to ad,journ the City Council Meeting at 7:13 p.m.
Motion carried 5-0.
Date Approved:January 2, 2018
Dan Tolsma, City Administrator tAeresa Schyma, Ci Clerk