6/27/2016 - City Council - Work Session - Minutes 1
June 27, 2016
CITY OF SPRING PARK
WORK SESSION MINUTES
JUNE 27, 2016 — 7:00 PM
SPRING PARK CITY HALL
SPRING PARK
On Lake 91,1inneton a
Attendance: Williamson, Bren, Hughes, Horton, Pavot, Attorney Beck, Commissioners Mason and
Palen, Administrator Tolsma, Clerk Lewin.
ACTION MAY BE TAKEN AT THIS MEETING
1. PUBLIC WORKS TRANSITION DISCUSSION — Williamson calls the meeting to order at 7
p.m.
a. Expanded standby coverage. Tolsma feels that needs to be in place.
b. Consultant agreement with Goman — Goman is willing to provide assistance during the
transition. The concern is whether Orono would be agreeable to this and the other is how this
would be worked out in terms of insurance. As an independent contractor, he does not have
insurance coverage.
C. Short term coverage with independent contractor and this is where Peoples Service
comes in. Tolsma has reached out to two other entities but they are not as promising.
d. Existing city staff over-seeing basic public works. Tolsma feels staff is able to handle
most of the daily events.
Tolsma said there was a memo in the packet which puts down what's been worked on since Goman
said he was leaving. He said he wants to focus on a temporary replacement and separation logistics
and the long-term replacement can be worked on as time goes on. Tolsma said he and Goman have
worked on emergency contacts for vendors. He introduces Paul Christensen with People Service
and they are an independent public works contractor. He said they've discussed options both short
term and long term. He said the City of Orono is willing to add a clause for up to 90 days that they
are willing to expand the on call service. He said the changes on the draft document are Orono's
addition. Williamson said the draft document it covers everything but he is still unclear regarding
terminology 'rendition of services'— he wonders if it's 2417 or only if a call out. Tolsma said the 2417 is
his language and Orono is not comfortable with that. Williamson wants to know what they are getting
paid when they are available. Tolsma said article a. e. 6 in the proposed agreement is the availability
charge. Tolsma said Orono is short staffed too and if there is a long-term agreement, they would
have to look into hiring someone.
Tolsma said Peoples Services would provide someone two days per week to check on the
water plant. SP would need to be flexible. He said as part of this discussion while looking at the
short-term, they would also like to be considered in the long run as well. Tolsma said he put together
a loose proposal based upon the public works job description for along term agreement. Tolsma
thinks all options should be considered. Paul Christensen introduces himself and states that he
typically works in the northern area. He said their approach is a team approach. They have three
regions and they work out of Arlington, MN. He said they do water and waste water treatment
collection and distribution. They've been in business since 1986 and they have about 160 contracts
with about 60-70 in MN. They work with municipal clients. He said they represent the city and they
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June 27, 2016
• Hughes said CPR training could be offered to some of the election judges.
4. INFORMATIONAL ITEMS — Williamson said he has some wildflower seeds from Norling that
could be sprinkled around.
Meeting adjourned at 9:12 p.m.
4349 WARREN AVENUE, SPRING PARK, MINNE50TA 55384-9711 (952) 471-9051 FAX (952) 471-9160