4/16/2018 - City Council - Work Session - Minutes CITY OF SPRING PARK
WORK SESSION MINUTES
APRIL 16, 2018 — 6:00 PM
SPRING PARK SPRING PARK CITY HALL
On Lake Minnetonka
CALL TO ORDER- The work session was called to order by Mayor Rockvam at 6:06 p.m.
Council Members Jerry Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane Palen, and
Present: Megan Pavot (arrived 6:39 p.m.)
Staff Present: Dan Tolsma, City Administrator; Al Brixius, City Planner; and Theresa Schyma,
City Clerk.
1. PLANNING UPDATES
A. PORT OF CALL REQUESTS — City Planner Brixius reviewed the LMCD Port of Call
application for Paddle Tap at the 51h Street Ventures docks that requires a zoning compliance letter
from the City. He further discussed the narrative and conditions that he requested from the owner
of Paddle Tap.
City Planner Brixius stated that the shopping center has enough parking to comply with the
requirements but we need to have a parking agreement in writing from the property owner.
Mayor Rockvam stated that conditions need to be attached to this application to avoid nuisance
complaints on the Seton Channel.
City Planner Brixius stated he would draft a new zoning compliance letter before the next Council
meeting. He will update the list of conditions for approval and noted that if the conditions are not
followed the port of call application would be revoked.
City Administrator Tolsma noted that the Council should remove Item #4b from the regular
meeting agenda since there are some details that are still be worked out.
B. BACK CHANNEL BREWERY PATIO & MARKET — City Planner Brixius reviewed
the CUP and variance applications. He further detailed the proposed conditions for approval.
Council Member Hughes requested clarification on the days and times listed in the CUP.
City Planner Brixius responded that the times are Wednesday from 3-7 p.m. and Sunday from 11
a.m. - 3 p.m. He noted that the additional hour was added for vendor set-up time.
2. UPCOMING SPECIAL EVENTS — City Administrator Tolsma provided a summary of upcoming
special events for Glitsen Detailing Grand Opening Open House/Car Show and Lord Fletcher's
50th Anniversary Celebration. He also reviewed the proposed list of conditions for approval.
Council Member Hughes asked if another condition could be added where the City would post
signs for a three hour parking limit that day to keep the traffic moving during the Glitsen Detailing
Grand Opening Open House/Car Show.
City Administrator Tolsma responded that the City could post signs.
3. MOWING PROPOSALS — City Administrator Tolsma provided a summary of the four proposals
that were received for mowing services in 2018. He reviewed the process including meeting the
vendors and touring the City so they knew what was expected with the contract. All proposals are
fairly close in price and are from responsible vendors.
Mayor Rockvam stated that it would be difficult to replace the seasonal worker who recently retired
because his unique set of skills helped the City in a number of areas other than mowing. He added
that some of the City's equipment is getting older so maybe this is the right time to sell the
equipment and contract for this type of service.
City Administrator Tolsma stated that this could also allow the City to no longer lease garage space
for equipment since the only remaining piece of equipment would be a generator that we could
move to one of the lift stations.
Mayor Rockvam stated that one of the advantages with having contractors is that you can just tell
them what needs to be done and they already know the best way to accomplish the task.
City Administrator Tolsma added that this is only a one year contract for services so the City has
the opportunity to reevaluate their needs on an annual basis.
City Administrator Tolsma stated that the amount of this contract falls within the new guidelines of
the procurement policy where staff has the ability to select the contractor. He will take the Council's
feedback, sale of aging equipment, and leased garage space into consideration. He will notify
Council of his decision at the next City Council meeting.
4. LMCD UPDATE - Council Member Hughes presented the new LMCD website to the City
Council. He stated that the LMCD has made some significant changes and requested that cities
review the website and offer suggestions.
5. MISCELLANEOUS —None.
6. ADJOURN - The work session was adjourned by unanimous consent at 6:59 p.m.
Date Approved: May 7, 2018
Dan Tolsma, City A Th#esa Schyma, City &erk