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6/20/2023 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Comment, individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items disc ussed at the forum, with the exception of referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA JUNE 20, 2023 – 6:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT 5. REQUESTS & PRESENTATIONS 6. CONSENT AGENDA a. Minutes - Regular City Council Meeting, June 5, 2023 b. Expenditures, June 20, 2023 c. Approve Change Order No. 5: West Arm Project/Bituminous Roadways d. Resolution #23-14: Authorizing Application of Grant Submission 7. ACTION AGENDA 8. REPORTS a. Mayor & Council b. Staff 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. July 3, 2023 - Regular City Council Meeting – 6:30PM - CANCELLED b. July 12, 2023 - Planning Commission Meeting – 6:00PM c. July 17, 2023 – Regular City Council Meeting – 6:30PM d. July 17, 2023 – Council Work Session – 5:30PM 10. ADJOURNMENT CITY OF SPRING PARK CITY COUNCIL MINUTES JUNE 5, 2023 – 6:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. Council Present: Mayor Rockvam, Council Member’s Chase, Horton, and Sippel. Council Member Hoffman was absent. Staff Present: City Administrator Anderson 2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance 3. APPROVAL OF AGENDA Council Member Horton motioned, being seconded by Council Member Chase, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 4. PUBLIC COMMENT: none 5. REQUESTS & PRESENTATIONS: none 6. CONSENT AGENDA Council Member Horton motioned, being seconded by Council Member Chase, to approve the consent agenda as presented: a. Minutes - Regular City Council Meeting, May 15, 2023 b. Minutes - Council Work Session, May 15, 2023 c. Expenditures, May 15, 2023 (corrected) d. Expenditures, June 5, 2023 e. Special Event Permit #23-11; Res Pyro - Lord Fletcher’s Fireworks Event f. Submittal of 2023 Pay Equity Report On vote being taken, the motion was unanimously approved. 7. ACTION AGENDA a. Abdo: Long Range Planning Proposal (tabled at 5/15/23 meeting); Bonnie at Abdo walked through an example of a long-term planning report using an example she brought in from the City of Carver. Council Member Chase motioned, being seconded by Council Member Horton, to approve the long-term planning proposal from Abdo for $12K. On roll call vote, Sippel – yes, Horton, - yes, Chase – yes, Rockvam – yes. The motion was unanimously approved. b. City Hall Repair Quote; Staircase, Landing, and Building Repairs/Paint; City Administrator Anderson presented a quote from Norling’s to repair the front steps, landing, and to power wash and paint the building. Council Member Sippel motioned, being seconded by Council Member Chase, to table the approval of the repair quote from Norling’s until they can review the installation procedures for the stucco and the warranty information for all repairs being made. On vote being taken, the motion was unanimously approved. 8. REPORTS a. Mayor & Council; Council Member Sippel noted that Chris at the LMCC is retiring, and his retirement party is at Lord Fletcher’s on June 7th from 5:30-7:00. b. Staff; none 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. June 20, 2023 - Regular City Council Meeting – 6:30PM b. June 20, 2023 - Council Work Session – 5:30PM c. July 3, 2023 - Regular City Council Meeting – 6:30PM - CANCELLED d. July 12, 2023 - Planning Commission Meeting – 6:00PM 10. ADJOURNMENT There being no further discussion, Council Member Sippel motioned, being seconded by Council Member Horton, to adjourn the meeting at 7:01p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk *Check Summary Register© CITY OF SPRING PARK 06/15/23 11:49 AM Page 1 Batch: 062023PAY,062023BlackLakeRd,062023WestArmRd Name Check Date Check Amt 10100 Wells Fargo Bank NA 33330 BERGERSON-CASWELL INC 6/15/2023 $2,450.00 Replumbing sample tap to existing port and ad 33331 BIFFS, INC.6/15/2023 $83.00 May 2023 Portable Restroom Service at Thor T 33332 BITUMINOUS ROADWAYS INC.6/15/2023 $270,946.59 Payment No.2 for West Arm Rd Construction 33333 CARSON, CLELLAND, & SCHRED 6/15/2023 $1,746.75 May 23' Prosecution Services 33334 CORE & MAIN LP 6/15/2023 $323.08 Purchase of mechanical joint and gaskets for Bl 33335 FIVE TECHNOLOGY, INC.6/15/2023 $280.00 June 23' Monthly IT Managed Services 33336 GOOD TO BE HOME CLEANING 6/15/2023 $250.00 May 2023 City Hall Cleaning Services 33337 GOPHER STATE ONE-CALL 6/15/2023 $59.40 May 2023 Locates 33338 HAWKINS, INC.6/15/2023 $20.00 Purchased Chemicals for WTP 33339 LAKE MTKA. CONSERVATION DI 6/15/2023 $1,011.25 LMCD 2nd Qtr.2023 Levy Payment 33340 LOFFLER COMPANIES, INC.6/15/2023 $137.53 Copier Usage 04/22/23-05/21/23 33341 MEDIACOM, LLC 6/15/2023 $389.90 Internet Services for 06/11/23-07/10/23 33342 METRO COUNCIL ENVIRON SER 6/15/2023 $21,758.45 July 23' Wastewater Treatment Monthly Fee 33343 MNSPECT, LLC 6/15/2023 $2,860.85 May 23' Residential & Commercial Inspections/ 33344 NEW LOOK CONTRACTING, INC.6/15/2023 $478,707.00 Payment No.1 for Black Lake Rd Construction 33345 PITNEY BOWES GLOBAL FIN. SE 6/15/2023 $184.44 Leasing Charges for 03/30/23-06/29/23 33346 REPUBLIC SERVICES, INC 6/15/2023 $1,735.42 06/01-07/31/2023 City Hall Garbage Pick-Up 33347 RMB ENVIRONMENTAL LABORA 6/15/2023 $950.00 TCE Wells 1 & 2 Testing 33348 SETON VILLAGE ASSOCIATION 6/15/2023 $5,500.00 Payment for Seton Village seal coating agreem 33349 THE STANDARD INSURANCE CO 6/15/2023 $5.10 May 23' Life Insurance Premium 33350 UNICLEAN CLEANROOM SERVIC 6/15/2023 $173.05 Rug rental services 04/23/23-05/27/23 33351 VELOCITY TELEPHONE 6/15/2023 $499.96 Phone & Long Distance Services 06/21/23-07/2 33352 XCEL ENERGY 6/15/2023 $5,960.04 Electric Usage 04/26/23-05/25/23 - Lift Station Total Checks $796,031.81 Batch: 062023PAY,062023BlackLakeRd,062023WestArmRd Page 1 06/15/23 12:00 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 10100 Wells Fargo Bank NA 33330 06/15/23 BERGERSON-CASWELL INC $2,450.00 Replumbing sample tap to existing port and adding additional Tee plumb Contracted Services 32290DE 601-49400-310 $2,450.00Total 33331 06/15/23 BIFFS, INC. $83.00 May 2023 Portable Restroom Service at Thor Thompson Park Contracted Services W916168E 101-45200-310 $83.00Total 33332 06/15/23 BITUMINOUS ROADWAYS INC. $270,946.59 Payment No.2 for West Arm Rd ConstructionRoad Pavement Project 2 WAR #2E 201-43100-528 $270,946.59Total 33333 06/15/23 CARSON, CLELLAND, & SCHREDER $1,000.00 May 23' Prosecution ServicesLegal Fees 3831E 101-42000-304 $507.50 May 23' Legal Services - Hoop HousingLegal Fees 3831E 101-41600-304 $239.25 May 23' Legal Services - CivilLegal Fees 3831E 101-41600-304 $1,746.75Total 33334 06/15/23 CORE & MAIN LP $323.08 Purchase of mechanical joint and gaskets for Black Lake Rd Black Lake Rd Feasibility S897422E 201-43100-529 $323.08Total 33335 06/15/23 FIVE TECHNOLOGY, INC. $93.34 June 23' Monthly IT Managed ServicesIT Technology Support 10623-15E 101-41500-330 $93.33 June 23' Monthly IT Managed ServicesIT Technology Support 10623-15E 601-49400-330 $93.33 June 23' Monthly IT Managed ServicesIT Technology Support 10623-15E 602-49450-330 $280.00Total 33336 06/15/23 GOOD TO BE HOME CLEANING SERVI $250.00 May 2023 City Hall Cleaning ServicesContracted Services 1151E 101-41900-310 $250.00Total 33337 06/15/23 GOPHER STATE ONE-CALL $29.70 May 2023 LocatesContracted Services 3050754E 601-49400-310 $29.70 May 2023 LocatesContracted Services 3050754E 602-49450-310 $59.40Total 33338 06/15/23 HAWKINS, INC. $20.00 Purchased Chemicals for WTPChemicals and Chem Pro 6470673E 601-49400-216 $20.00Total 33339 06/15/23 LAKE MTKA. CONSERVATION DIST. $1,011.25 LMCD 2nd Qtr.2023 Levy PaymentContracted Services 2023Q2SParE 101-42100-310 $1,011.25Total 33340 06/15/23 LOFFLER COMPANIES, INC. $45.85 Copier Usage 04/22/23-05/21/23Office Equipment/Rental 4365974E 101-41500-413 $45.84 Copier Usage 04/22/23-05/21/23Office Equipment/Rental 4365974E 601-49400-413 Batch: 062023PAY,062023BlackLakeRd,062023WestArmRd Page 2 06/15/23 12:00 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $45.84 Copier Usage 04/22/23-05/21/23Office Equipment/Rental 4365974E 602-49450-413 $137.53Total 33341 06/15/23 MEDIACOM, LLC $129.97 Internet Services for 06/11/23-07/10/23Internet ServiceE 101-42000-324 $129.97 Internet Services for 06/11/23-07/10/23Internet ServiceE 601-49400-324 $129.96 Internet Services for 06/11/23-07/10/23Internet ServiceE 602-49450-324 $389.90Total 33342 06/15/23 METRO COUNCIL ENVIRON SERVICES $21,758.45 July 23' Wastewater Treatment Monthly FeeMCES Sewer Service Chg 0001158152E 602-49450-327 $21,758.45Total 33343 06/15/23 MNSPECT, LLC $1,563.00 May 23' Code Enforcement ServicesContracted Services 0098881-INE 101-42400-310 $412.54 May 23' Residential & Commercial Inspections/Permit Fees/General Fees/Staff Meeting Plan Check Fees 0098901-INE 101-42400-305 $885.31 May 23' Residential & Commercial Inspections/Permit Fees/General Fees/Staff Meeting Contracted Services 0098901-INE 101-42400-310 $2,860.85Total 33344 06/15/23 NEW LOOK CONTRACTING, INC. $478,707.00 Payment No.1 for Black Lake Rd ConstructionBlack Lake Rd Feasibility BLK#1E 201-43100-529 $478,707.00Total 33345 06/15/23 PITNEY BOWES GLOBAL FIN. SER. LLC $61.48 Leasing Charges for 03/30/23-06/29/23Office Equipment/Rental 3106103780E 101-41500-413 $61.48 Leasing Charges for 03/30/23-06/29/23Office Equipment/Rental 3106103780E 601-49400-413 $61.48 Leasing Charges for 03/30/23-06/29/23Office Equipment/Rental 3106103780E 602-49450-413 $184.44Total 33346 06/15/23 REPUBLIC SERVICES, INC $1,551.84 May 2023 Recycling ServicesContracted Services 0894-006229E 101-42900-310 $91.79 06/01-07/31/2023 City Hall Garbage Pick-UpRefuse/Garbage Disposal 0894-006234E 101-41900-384 $91.79 06/01-07/31/2023 Parks Garbage Pick-UpRefuse/Garbage Disposal 0894-006234E 101-45200-384 $1,735.42Total 33347 06/15/23 RMB ENVIRONMENTAL LABORATORIES, INC $950.00 TCE Wells 1 & 2 TestingTesting Fees D041485E 601-49400-306 $950.00Total 33348 06/15/23 SETON VILLAGE ASSOCIATION $5,500.00 Payment for Seton Village seal coating agreementWest Arm Road West 202E 201-43200-526 $5,500.00Total 33349 06/15/23 THE STANDARD INSURANCE COMPANY $1.70 May 23' Life Insurance PremiumPERA/FICA/Hosp InsE 101-41500-121 $1.70 May 23' Life Insurance PremiumPERA/FICA/Hosp InsE 601-49400-121 $1.70 May 23' Life Insurance PremiumPERA/FICA/Hosp InsE 602-49450-121 $5.10Total Batch: 062023PAY,062023BlackLakeRd,062023WestArmRd Page 3 06/15/23 12:00 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 33350 06/15/23 UNICLEAN CLEANROOM SERVICES $173.05 Rug rental services 04/23/23-05/27/23Contracted Services 202136E 101-41500-310 $173.05Total 33351 06/15/23 VELOCITY TELEPHONE $166.66 Phone & Long Distance Services 06/21/23- 07/21/23 Telephone and Mtce Agre 13934430-nE 101-41500-321 $166.65 Phone & Long Distance Services 06/21/23- 07/21/23 Telephone and Mtce Agre 13934430-nE 601-49400-321 $166.65 Phone & Long Distance Services 06/21/23- 07/21/23 Telephone and Mtce Agre 13934430-nE 602-49450-321 $499.96Total 33352 06/15/23 XCEL ENERGY $28.25 Electric Usage 04/26/23-05/25/23 -X-Mas lightsUtilities/Electric/Gas 1039759651E 101-43100-381 $174.58 Electric Usage 04/26/23-05/25/23 - 4468 ShorelineUtilities/Electric/Gas 1039845575E 101-43100-381 $26.63 Electric Usage 04/26/23-05/25/23 - West St LightsUtilities/Electric/Gas 1041393980E 101-43100-381 $875.16 Electric Usage 04/26/23-05/25/23 - Lift Station #6Utilities/Electric/Gas 1041394261E 602-49450-381 $62.14 Electric Usage 04/26/23-05/25/23 - Traffic Signal 4300 Shoreline Utilities/Electric/Gas 1041395912E 101-43100-381 $159.81 Electric Usage 04/26/23-05/25/23 - Lift Station #1Utilities/Electric/Gas 1041395965E 602-49450-381 $113.23 Electric Usage 04/26/23-05/25/23 - Lift Station #5Utilities/Electric/Gas 1041396978E 602-49450-381 $32.64 Electric Usage 04/26/23-05/25/23 - Lift Station #4Utilities/Electric/Gas 1041397368E 602-49450-381 $346.83 Electric Usage 04/26/23-05/25/23 - Lift Station #2Utilities/Electric/Gas 1041397567E 602-49450-381 $2,920.86 Electric Usage 04/26/23-05/25/23 - WTPUtilities/Electric/Gas 1041397601E 601-49400-381 $95.82 Electric Usage 04/26/23-05/25/23 - Lift Station #3Utilities/Electric/Gas 1041398461E 602-49450-381 $269.41 Electric Usage 04/26/23-05/25/23 - City HallUtilities/Electric/Gas 1041399257E 101-43100-381 $587.73 Electric Usage 04/26/23-05/25/23 - Co-owned Lights Utilities/Electric/Gas 1041399482E 101-43100-381 $131.63 Electric Usage 04/26/23-05/25/23 - Traffic Signal & East Lights Utilities/Electric/Gas 1041399501E 101-43100-381 $135.32 Electric Usage 04/26/23-05/25/23 - Central & North Lights Utilities/Electric/Gas 1041399852E 101-43100-381 $5,960.04Total 10100 Wells Fargo Bank NA $796,031.81 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $9,775.01 201 PUBLIC IMPROV REVOLVING FUND $755,476.67 601 WATER FUND $6,869.53 602 SEWER FUND $23,910.60 $796,031.81 Page 1 CITY OF SPRING PARK COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION NO. 23-14 A RESOLUTION AUTHORIZING APPLICATION FOR GRANT NAVIGATION SUPPORT FOR THE CITY OF SPRING PARK. WHEREAS, the League of Minnesota Cities (“LMC”) has created a pilot Grants Navigation Program (“Program”) in which LMC will provide grants up to $5,000 per city to use with industry partners to ease the process of identifying matching funds to city projects and aid in the grant application projects. WHEREAS, the Program is limited to providing services to help obtain grant funding for one project per city. WHEREAS, the Program is limited to providing support in obtaining grant funding, and LMC does not provide funds to implement projects. WHEREAS, the City of Spring Park (“City”) wishes to apply to the Program for support in finding grant funding for Infrastructure Funding (“Project”). WHEREAS, the City recognizes that the if approved, any funds received through the Program must be used in a manner consistent with the conditions above as well as all other conditions or limitations of the Program. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK, MINNESOTA AS FOLLOWS: 1. The City names Mike Anderson as its fiscal agent (“Fiscal Agent”) for the purposes of applying to the Program on behalf of the City. 2. The City authorizes the Fiscal Agent to act on its behalf when communicating with LMC in all matters related to the Program application for the Project. 3. If the City is awarded a grant under the Program, it agrees to use the funds to engage with industry partners who will aid in the grant matching and application process consistent with the terms and conditions of the Program. 4. If a state, federal, foundation, or nonprofit grant match is not found, or is applied to but not awarded, the City will seek feedback on why the project was not eligible and report back to the LMC with these findings consistent with the terms and conditions of the Program. 5. If a state, federal, foundation, or nonprofit grant is awarded, a project assessment will be submitted to LMC within six months of the application's approval and then periodically until after project completion consistent with the terms and conditions of the Program. Page 2 ADOPTED by the City Council of the City of Spring Park this 20th day of June, 2023. ___________________ Jerome P. Rockvam; Mayor Attest: ____________________ Jamie Hoffman; City Clerk