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8/7/2023 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Comment, individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items disc ussed at the forum, with the exception of referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA AUGUST 7, 2023 – 6:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT 5. REQUESTS & PRESENTATIONS 6. CONSENT AGENDA a. Minutes - Regular City Council Meeting & Work Session, July 17, 2023 b. Approve Payroll and Expenditures c. Approve Special Event Permit #23-13 SPEV: The Yacht Club - Renovation Celebration d. Approve Special Event Permit #23-14 SPEV: Back Channel – Westonka Food Shelf Benefit Concert e. Approve Special Event Permit #23-15 SPEV: Back Channel – Dance Agenda DJ Music f. Resolution #23-15: Accepting Grant Navigator Funds 7. ACTION AGENDA a. Accept HR and Payroll Outsourcing Proposal & Pricing 8. REPORTS a. Mayor & Council b. Staff 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. August 9, 2023 - Planning Commission Meeting – 6:00PM b. August 21, 2023 - Regular City Council Meeting – 6:30PM c. August 21, 2023 - Council Work Session – 5:30PM d. September 5, 2023 - Regular City Council Meeting – 6:30PM 10. ADJOURNMENT CITY OF SPRING PARK CITY COUNCIL MINUTES JULY 17, 2023 – 6:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. Council Present: Mayor Rockvam, Council Member’s Chase, Hoffman, Horton, and Sippel. Staff Present: City Administrator Anderson, Finance Clerk Xiong 2. PLEDGE OF ALLEGIANCE Mayor Rockvam led the audience in the Pledge of Allegiance 3. APPROVAL OF AGENDA Council Member Horton motioned, being seconded by Council Member Hoffman, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 4. PUBLIC COMMENT: The interim HOA president for the Seton Village Townhomes shared the resident’s frustration of the West Arm Road project and their driveway repairs. They are looking for an agreed upon solution to resolve their parking lot and drainage issues. City Administrator Anderson will contact the City Engineer when he returns from vacation to assist to get this issue resolved. 5. REQUESTS & PRESENTATIONS: a. Sunset Drive – Mike Wiskus Request (10 Minutes): Wiskus stated he would like the Council to alter the recommended road construction design option to Hennepin County to match what he and some other Sunset Drive residents would like to see. Mayor Rockvam made a motion, being seconded by Council Member Chase, requesting staff to contact the Sunset Drive project engineer at Hennepin County to set up a meeting to review the 3 design options. On vote being taken, the motion was unanimously approved. 6. CONSENT AGENDA Council Member Horton motioned, being seconded by Council Member Hoffman, to approve the consent agenda as presented. a. Minutes - Regular City Council Meeting & Work Session, June 20, 2023 b. Approve Payroll and Expenditures c. Approve JLG Landscaping Quote – Gene Shavlik, 4608 West Arm Road d. Approve Special Event: Back Channel Brewing – Bladerade Jam On vote being taken, the motion was unanimously approved. 7. ACTION AGENDA: a. Accept proposal for new Managed IT Service Provider Council Member Chase motioned, being seconded by Council Member Sippel, to approve the proposal from Solution Builders as the new IT Managed Services provider. On vote being taken, the motion was unanimously approved. b. Accept HR and Payroll Outsourcing Proposal Council Member Sippel motioned, being seconded by Council Member Hoffman, to table the approval of the HR & Payroll outsourcing proposal until we can verify if they will agree to lock in the rate for 3-years. On vote being taken, the motion was unanimously approved. 8. REPORTS a. Mayor & Council; Council Member Chase provided an update on the Black Lake Road project – the majority was completed with just a few items left to finish. b. Staff; City Administrator Anderson provided an update on the pickleball/tennis court – the resurfacing and redesign will be completed in the next 2 weeks. 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. August 7, 2023 – Regular City Council Meeting – 6:30PM b. August 9, 2023 – Planning Commission Meeting – 6:00PM c. August 21, 2023 – Regular City Council Meeting – 6:30PM d. August 21, 2023 – Council Work Session – 5:30PM 10. ADJOURNMENT There being no further discussion, Council Member Sippel motioned, being seconded by Council Member Hoffman, to adjourn the meeting at 7:02p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk CITY OF SPRING PARK WORK SESSION MINUTES JULY 17, 2023 – 5:30 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 5:30: LMCC Survey – Jim Lundberg Jim reviewed the LMCC presentation and recapped the 3 survey choices for each member city. He requested each city to use rank choice voting for all 3 choices and report the results back to them by August 1st. Council Member Sippel asked what administrative services the City would be required to take over if option 3 (dissolution of the LMCC) was to be the final decision. Jim stated the City would need to take over the franchise agreement with Mediacom, the expenses, the franchise administration, franchise fees, recording of City meetings, retaining a TV channel, and posting meetings online using You Tube or something similar. 2. 5:45: HR & Payroll Outsourcing – Services/Costs Grid Staff reviewed the vendor options, services, and costs for outsourcing the HR & Payroll services. Staff recommended Press Gold Group at $2,200/annually as they align the best at what the City is looking for. The Council would like staff to contact Press Gold Group for a price to lock into a 2 or 3-year term. 3. 6:00: IT RFP Responses – Services/Costs Grid Staff outlined the results of the RFP for IT Managed Services. Seven responses were reviewed and after review and analysis, four annual costs for each of . Mayor Rockvam would like to see a cost comparison between Solution Builders and our current provider 5 Tech. 4. 6:10: First Look - 2024 Budget City Administrator Anderson recapped the items to include in the preliminary levy for 2024 and asked Council to review and advise of any other items to be included. 5. 6:20 Miscellaneous Council Member Chase brought forward the difficulty the City Engineer is facing in dealing with Mediacom. Council Member Sippel recommended contacting Jim at LMCC for contacts at Mediacom in an effort to resolve the issue. 6. 6:30: Adjourn There being no further discussion, Council Member Hoffman motioned, being seconded by Council Member Horton, to adjourn the Work Session at 6:30. *Check Summary Register© CITY OF SPRING PARK 07/31/23 3:28 PM Page 1 Batch: 080723PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 33390 BIFFS, INC.7/27/2023 $166.00 June 11- July 14, 2023 Portable Restroom Serv 33391 CITY OF BLOOMINGTON 7/27/2023 $24.00 June 23' Water Testing Fees 33392 CORE & MAIN LP 7/27/2023 $385.30 Purchase of water meters 33393 GOOD TO BE HOME CLEANING 7/27/2023 $125.00 July 2023 City Hall Cleaning Services 33394 GOPHER STATE ONE-CALL 7/27/2023 $55.35 June 2023 Locates 33395 HAWKINS, INC.7/27/2023 $1,593.19 Purchased Chemicals for WTP 33396 JUBILEE FOODS 7/27/2023 $3.90 Purchase of water refills for two 5 gallon jugs 33397 KODIAK POWER SOLUTIONS 7/27/2023 $2,540.00 2023 Annual Service checks for Lift Stations, 33398 LEAGUE OF MINNESOTA CITIES 7/27/2023 $250.00 2023 Clerks Academy - St Paul for Jamie Hoff 33399 LOFFLER COMPANIES, INC.7/27/2023 $105.38 Copier Usage 06/22/23-07/21/23 33400 MEDIACOM, LLC 7/27/2023 $389.90 Internet Services for 07/11/23-08/10/23 33401 METRO COUNCIL ENVIRON SER 7/27/2023 $21,758.45 Aug. 23' Wastewater Treatment Monthly Fee 33402 MNSPECT, LLC 7/27/2023 $7,070.63 June '23' Code Enforcement Services 33403 NAVARRE TRUE VALUE HARDW 7/27/2023 $168.29 Purchase of galv pipes, ball valves, tank spraye 33404 NORLINGS LAKE MTKA LANDSC 7/27/2023 $10,725.00 Broom-Finish Concrete Steps going down to ga 33405 CITY OF ORONO 7/27/2023 $59,240.45 Reimbursements for Lift Station #3 Battery Pur 33406 QUALITY FLOW SYSTEMS, INC.7/27/2023 $900.00 Service check of all lift staions 33407 REPUBLIC SERVICES, INC 7/27/2023 $119.77 Document Destruction ON 06/21/23 33408 SAMBATEK, INC.7/27/2023 $29,684.11 Engi. Services Provided 06/11/23-07/08/23 - 20 33409 SECURITY & SOUND CO 7/27/2023 $324.00 2023 Annual Fee for Monitoring Security & Fire 33410 SHAUGHNESSY LAWN CARE 7/27/2023 $1,071.43 Clean Up and Mowing Services 06/15/23-07/15 33411 CITY OF SPRING PARK 7/27/2023 $3,333.65 2nd Qtr. Utility 2023 - City Hall Irrigation 33412 SURFACE PRO LLC 7/27/2023 $25,910.00 Repaired & painted Thor Thompson Park tenni 33413 UNICLEAN CLEANROOM SERVIC 7/27/2023 $118.45 Rug rental services 06/25/23-07/22/23 33414 US BANK 7/27/2023 $301.38 June Credit Card Purchases - Microsoft & Adob 33415 VELOCITY TELEPHONE 7/27/2023 $249.85 Phone & Long Distance Services 07/21/23-08/2 33416 WSB & ASSOCIATES, INC.7/27/2023 $793.25 May 23' Planning Services - General 33417 XCEL ENERGY 7/27/2023 $8,158.97 Electric Usage 05/28/23-06/26/23 - Traffic sign 33418 Z SYSTEMS INC.7/27/2023 $637.50 HDMI Troubleshooting in Council Chambers Total Checks $176,203.20 Batch: 080723PAY Page 1 07/31/23 3:39 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 10100 Wells Fargo Bank NA 33390 07/27/23 BIFFS, INC. $166.00 June 11- July 14, 2023 Portable Restroom Service at Thor Thompson Park Contracted Services W924399E 101-45200-310 $166.00Total 33391 07/27/23 CITY OF BLOOMINGTON $24.00 June 23' Water Testing FeesTesting Fees 22343E 601-49400-306 $24.00Total 33392 07/27/23 CORE & MAIN LP $385.30 Purchase of water metersMeters & Supplies T028145E 601-49400-201 $385.30Total 33393 07/27/23 GOOD TO BE HOME CLEANING SERVI $125.00 July 2023 City Hall Cleaning ServicesContracted Services 1153E 101-41900-310 $125.00Total 33394 07/27/23 GOPHER STATE ONE-CALL $27.67 June 2023 LocatesContracted Services 3060754E 601-49400-310 $27.68 June 2023 LocatesContracted Services 3060754E 602-49450-310 $55.35Total 33395 07/27/23 HAWKINS, INC. $1,563.19 Purchased Chemicals for WTPChemicals and Chem Pro 6518620E 601-49400-216 $30.00 Purchased Chemicals for WTPChemicals and Chem Pro 6524718E 601-49400-216 $1,593.19Total 33396 07/27/23 JUBILEE FOODS $3.90 Purchase of water refills for two 5 gallon jugsOther MiscellaneousE 101-41500-437 $3.90Total 33397 07/27/23 KODIAK POWER SOLUTIONS $1,660.00 2023 Annual Service checks for Lift Stations, WTP, and Generator LS Repair/Maint 12347505E 602-49450-491 $445.00 2023 Annual Service checks for Lift Stations, WTP, and Generator Repairs/Maint General 12347505E 601-49400-400 $435.00 2023 Annual Service checks for Lift Stations, WTP, and Generator Contracted Services 12347505E 101-41900-310 $2,540.00Total 33398 07/27/23 LEAGUE OF MINNESOTA CITIES $250.00 2023 Clerks Academy - St Paul for Jamie HoffmanMembership/Dues/Edu 384696E 101-41500-433 $250.00Total 33399 07/27/23 LOFFLER COMPANIES, INC. $35.13 Copier Usage 06/22/23-07/21/23Office Equipment/Rental 4421746E 601-49400-413 $35.12 Copier Usage 06/22/23-07/21/23Office Equipment/Rental 4421746E 602-49450-413 $35.13 Copier Usage 06/22/23-07/21/23Office Equipment/Rental 4421746E 101-41500-413 $105.38Total 33400 07/27/23 MEDIACOM, LLC Batch: 080723PAY Page 2 07/31/23 3:39 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $129.97 Internet Services for 07/11/23-08/10/23Internet ServiceE 101-42000-324 $129.97 Internet Services for 07/11/23-08/10/23Internet ServiceE 601-49400-324 $129.96 Internet Services for 07/11/23-08/10/23Internet ServiceE 602-49450-324 $389.90Total 33401 07/27/23 METRO COUNCIL ENVIRON SERVICES $21,758.45 Aug. 23' Wastewater Treatment Monthly FeeMCES Sewer Service Chg 0001160310E 602-49450-327 $21,758.45Total 33402 07/27/23 MNSPECT, LLC $731.50 June '23' Code Enforcement ServicesContracted Services 0101337-INE 101-42400-310 $2,284.75 June 23' Residential & Commercial Inspections/Permit Fees/General Fees/Staff Meeting Plan Check Fees 0101365-INE 101-42400-305 $4,054.38 June 23' Residential & Commercial Inspections/Permit Fees/General Fees/Staff Meeting Contracted Services 0101365-INE 101-42400-310 $7,070.63Total 33403 07/27/23 NAVARRE TRUE VALUE HARDWARE $111.31 Purchase of galv pipes, ball valves, tank sprayerOther Miscellaneous 342580E 101-41900-437 $56.98 Purchase of galv pipes, ball valves, tank sprayerOther Miscellaneous 342657E 101-41900-437 $168.29Total 33404 07/27/23 NORLINGS LAKE MTKA LANDSCAPE $10,725.00 Broom-Finish Concrete Steps going down to garage area Contracted Services 42094E 101-41900-310 $10,725.00Total 33405 07/27/23 CITY OF ORONO $165.29 Reimbursements for Lift Station #3 Battery Purchase from NAPA Shop SuppliesE 602-49450-215 $11.20 Reimbursements for parts to repair fluoride pipe from Grainger Shop SuppliesE 601-49400-215 $41,673.96 July 2023 Contracted Services - PoliceContracted Services 20142233E 101-42000-310 $10,434.00 July 2023 Contracted Services - Public WorksContracted Services 20142234E 101-41510-310 $3,478.00 July 2023 Contracted Services - Public WorksPeople Service/Orono 20142234E 601-49400-103 $3,478.00 July 2023 Contracted Services - Public WorksPeople Service/Orono 20142234E 602-49450-103 $59,240.45Total 33406 07/27/23 QUALITY FLOW SYSTEMS, INC. $900.00 Service check of all lift staionsLS Repair/Maint 45182E 602-49450-491 $900.00Total 33407 07/27/23 REPUBLIC SERVICES, INC $39.93 Document Destruction ON 06/21/23Contracted Services 0894-006291E 101-42900-310 $39.92 Document Destruction ON 06/21/23Contracted Services 0894-006291E 601-49400-310 $39.92 Document Destruction ON 06/21/23Contracted Services 0894-006291E 602-49450-310 $119.77Total 33408 07/27/23 SAMBATEK, INC. $540.75 Engi. Services Provided 06/11/23-07/08/23 - General Services Engineering Fees 24804E 101-43100-303 Batch: 080723PAY Page 3 07/31/23 3:39 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $463.50 Engi. Services Provided 06/11/23-07/08/23 - 2021 Sunset Drive Utility Repairs Engineering Fees 24810E 101-43100-303 $28,679.86 Engi. Services Provided 06/11/23-07/08/23Black Lake Rd Feasibility 24815E 201-43100-529 $29,684.11Total 33409 07/27/23 SECURITY & SOUND CO $324.00 2023 Annual Fee for Monitoring Security & Fire System Contracted Services 26913E 101-41900-310 $324.00Total 33410 07/27/23 SHAUGHNESSY LAWN CARE $1,071.43 Clean Up and Mowing Services 06/15/23-07/15/23Contracted ServicesE 101-45200-310 $1,071.43Total 33411 07/27/23 CITY OF SPRING PARK $33.12 2nd Qtr. Utility 2023 - City Hall IrrigationUtilities/Electric/GasE 101-41900-381 $33.12 2nd Qtr. Utility 2023 - Wilkes ParkUtilities/Electric/GasE 101-45200-381 $29.94 2nd Qtr. Utility 202 3 - Blue HydrantUtilities/Electric/GasE 101-45200-381 $100.48 2nd Qtr. Utility 2023 - City HallUtilities/Electric/GasE 101-41900-381 $2,958.53 2nd Qtr. Utility 2023 - LS #5 IrrigationUtilities/Electric/GasE 602-49450-381 $52.20 2nd Qtr. Utility 2023 - LS #5Utilities/Electric/GasE 602-49450-381 $74.50 2nd Qtr. Utility 2023 - WTP IrrigationUtilities/Electric/GasE 601-49400-381 $51.76 2nd Qtr. Utility 2023 - WTP IrrigationUtilities/Electric/GasE 601-49400-381 $3,333.65Total 33412 07/27/23 SURFACE PRO LLC $25,910.00 Repaired & painted Thor Thompson Park tennis & pickle-ball courts Contracted ServicesE 101-45200-310 $25,910.00Total 33413 07/27/23 UNICLEAN CLEANROOM SERVICES $118.45 Rug rental services 06/25/23-07/22/23Contracted Services 203089E 101-41500-310 $118.45Total 33414 07/27/23 US BANK $39.90 June Credit Card Purchases - Microsoft & AdobeComputer Support/SupplieE 101-41500-207 $39.89 June Credit Card Purchases - Microsoft & AdobeComputer Support/SupplieE 601-49400-207 $39.89 June Credit Card Purchases - Microsoft & AdobeComputer Support/SupplieE 602-49450-207 $50.00 June Credit Card Purchases - 2023 MCFOA Membership Renewal for Jamie Hoffman Membership/Dues/EduE 101-41500-433 $131.70 June Credit Card Purchases - Sam's Club purchase of water and office supplies Other MiscellaneousE 101-41500-437 $301.38Total 33415 07/27/23 VELOCITY TELEPHONE $83.29 Phone & Long Distance Services 07/21/23- 08/21/23 Telephone and Mtce Agre 13942568-nE 101-41500-321 $83.28 Phone & Long Distance Services 07/21/23- 08/21/23 Telephone and Mtce Agre 13942568-nE 601-49400-321 $83.28 Phone & Long Distance Services 07/21/23- 08/21/23 Telephone and Mtce Agre 13942568-nE 602-49450-321 $249.85Total Batch: 080723PAY Page 4 07/31/23 3:39 PMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 33416 07/27/23 WSB & ASSOCIATES, INC. $83.50 May 23' Planning Services - GeneralContracted Services R-021860-00E 101-41910-310 $584.50 May 23' Planning Services - Zoning AdminContracted Services R-021860-00E 101-41910-310 $125.25 May 23' Planning Services - 3916 Mapleton Lane Use App Contracted Services R-021860-00E 101-41910-310 $793.25Total 33417 07/27/23 XCEL ENERGY $106.31 Electric Usage 05/28/23-06/26/23 - Lift Station #5Utilities/Electric/Gas 1047045195E 602-49450-381 $179.96 Electric Usage 05/28/23-06/26/23 - Central & North St Lights Utilities/Electric/Gas 1047045223E 101-43100-381 $168.26 Electric Usage 05/28/23-06/26/23 - Lift Station #1Utilities/Electric/Gas 1047045268E 602-49450-381 $376.68 Electric Usage 05/28/23-06/26/23 - Lift Station #2Utilities/Electric/Gas 1047045854E 602-49450-381 $1,699.55 Electric Usage 05/28/23-06/26/23 - Lift Station #6Utilities/Electric/Gas 1047047188E 602-49450-381 $4,109.44 Electric Usage 05/28/23-06/26/23 - WTPUtilities/Electric/Gas 1047048017E 601-49400-381 $70.71 Electric Usage 05/28/23-06/26/23 - 4300 Shoreline Traffic Lights Utilities/Electric/Gas 1047048502E 101-43100-381 $25.88 Electric Usage 05/28/23-06/26/23 - Lift Station #4Utilities/Electric/Gas 1047048676E 602-49450-381 $44.37 Electric Usage 05/28/23-06/26/23 - West St LightsUtilities/Electric/Gas 1047048904E 101-43100-381 $515.37 Electric Usage 05/28/23-06/26/23 - City HallUtilities/Electric/Gas 1047049070E 101-43100-381 $604.78 Electric Usage 05/28/23-06/26/23 - Co-owned St Lights Utilities/Electric/Gas 1047050661E 101-43100-381 $165.00 Electric Usage 05/28/23-06/26/23 - Traffic signal & east st lights Utilities/Electric/Gas 1047050680E 101-43100-381 $92.66 Electric Usage 05/28/23-06/26/23 - Lift Station #3Utilities/Electric/Gas 1047053978E 602-49450-381 $8,158.97Total 33418 07/27/23 Z SYSTEMS INC. $637.50 HDMI Troubleshooting in Council ChambersIT Technology Support 84376E 101-41500-330 $637.50Total 10100 Wells Fargo Bank NA $176,203.20 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $103,197.43 201 PUBLIC IMPROV REVOLVING FUND $28,679.86 601 WATER FUND $10,528.25 602 SEWER FUND $33,797.66 $176,203.20 STAFF MEMO THE YACHT CLUB SPECIAL EVENT – RENOVATION CELEBRATION/OPEN HOUSE TUESDAY, AUGUST 22, 2023 1. BACKGROUND: The Yacht Club is requesting a permit for a special event to be held on Tuesday, August 22nd, 2023, with an estimated # of guests of 80-100. The special event is scheduled from 4:00 p.m. to 7:00 p.m. and will include outdoor music in the patio area, two food trucks, and serving alcohol in a designated area per the master site plan. 2. DISCUSSION: The request for outdoor music and serving alcohol requires a special event application and a temporary 1-4 day on-sale liquor license. Additionally, the applicant must adhere to the attached list of conditions which is attached for Council review. The event organizers will also need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Application No. 23-13 SPEV and Temporary On-Sale Liquor License for the event on August 22, 2023 with the attached list of special conditions. FINAL CONDITIONS SPECIAL EVENT THE YACHT CLUB – RENOVATION CELEBRATION AUGUST 22, 2023 SPECIAL EVENT CONDITIONS 1. Event organizer must obtain either a one -day temporary on -sale liquor license from the Minnesota Department of Public Safety, Alcohol, & Gambling Enforcement Division (AGE) or use a licensed caterer with an active liquor license. 2. Any alcoholic beverages being taken outside of the principal building shall be limited to the confines of the defined outdoor patio area consistent with the approved site plan. At no point shall any alcoholic beverages be allowed outside of the designated outdoor patio area or the principal building. 3. All temporary entrances to the outdoor area must be staffed by a designated ID monitor. 4. All mobile food units operating at the event must be licensed by the City of Spring Park. 5. Any additional safety conditions recommended by the Mound Fire Department and the Orono Police Department shall be complied with. STAFF MEMO SPECIAL EVENT BACK CHANNEL BREWING SATURDAY, AUGUST 26, 2023 1. BACKGROUND: Back Channel Brewing is requesting a permit for a special event to be held on Saturday, August 26, 2023, with an estimated # of guests of 350. The special event is a benefit concert for the Westonka Food Shelf and is scheduled from 12:00 p.m. to 10:00 p.m. The event will include outdoor music in the patio area, food trucks, and serving alcohol in a designated area per the master site plan demarcated by barriers. Back Channel will also have a shuttle for overflow parking to the public parking ramp in Mound parking and the Good Shepard Church. 2. DISCUSSION: The request for outdoor music requires a special event permit and the applicant must adhere to the attached list of conditions which is attached for Council review. The event organizers will also need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Application No. 23-15 SPEV for the event on August 26th with the attached list of special conditions. STAFF MEMO THE YACHT CLUB SPECIAL EVENT BACK CHANNEL SATURDAY, AUGUST 19, 2023 1. BACKGROUND: Back Channel Brewing is requesting a permit for a special event to be held on Saturday, August 19, 2023, with an estimated # of guests of 200. The special event is scheduled from 2:00 p.m. to 9:00 p.m. and will include outdoor music in the patio area, two food trucks, and serving alcohol in a designated area per the master site plan demarcated by barriers. 2. DISCUSSION: The request for outdoor music requires a special event application and the applicant must adhere to the attached list of conditions which is attached for Council review. The event organizers will also need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Application No. 23-14 SPEV for the event on August 19th with the attached list of special conditions. FINAL CONDITIONS SPECIAL EVENTS DANCE AGENDA AND WESTONKA FOOD SHELF BACK-CHANNEL BREWING AUGUST 19 & 26, 2023 SPECIAL EVENT CONDITIONS 1. Any alcoholic beverages being taken outside of the principal building shall be limited to the confines of the defined outdoor patio area consistent with the approved site plan. At no point shall any alcoholic beverages be allowed outside of the designated outdoor patio area or the principal building. 2. All temporary entrances to the outdoor area must be staffed by a designated ID monitor. 3. All mobile food units operating at the event must be licensed by the City of Spring Park. 4. Any additional safety conditions recommended by the Mound Fire Department and the Orono Police Department shall be complied with. Page 1 CITY OF SPRING PARK COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION NO. 23-15 A RESOLUTION ACCEPTING GRANT NAVIGATOR FUNDING FOR THE CITY OF SPRING PARK. WHEREAS, the League of Minnesota Cities (“LMC”) has created a pilot Grants Navigation Program (“Grant”) in which LMC provides grants up to $5,000 per city to use with industry partners to ease the process of identifying matching funds to city projects and aid in the grant application projects. WHEREAS, the City of Spring Park (“City”) submitted an application for the Grant, a copy of which is attached hereto as Exhibit A (“Application”) for support in finding grant funding for City infrastructure projects (“Project). WHEREAS, the City has been notified that it has been awarded $5,000.00 from the Grant (“Funding”) to find additional grant funding for the Project. WHEREAS, the City Council has determined that it is in the best interests of the City to accept the Funding and proceed with hiring a contractor to assist in finding additional grant opportunities for the Project as noted in the Application, subject to the terms and conditions of the Grant. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK, MINNESOTA AS FOLLOWS: 1. The City accepts the Funding to seek additional grant opportunities to complete the Project consistent with the findings in the Application. 2. The City shall use the Funding to enter into an agreement with Bolton & Menk, Inc. (“Contractor”) to find additional grant funding for the Project in a manner consistent with the terms and conditions of the Grant and the Application. 3. Mike Anderson is hereby appointed as the City’s Authorizing Agent related to the Grant and the Project. 4. The Authorizing Agent is granted the authority to commit the City to any terms and conditions required to accept the Grant. 5. The Authorizing Agent is granted the authority and directed to execute any documents necessary to accept the Funding. 6. The Authorizing Agent shall serve as the City’s official liaison with the entity issuing the Grant. Page 2 7. The Authorizing Agent is granted the authority to direct City staff and the Contractor in matters related to accepting the Grant and finding funding for the Project. 8. If a state, federal, foundation, or nonprofit grant match is not found, or is applied to but not awarded, the City will seek feedback on why the project was not eligible and report back to the LMC with these findings consistent with the terms and conditions of the Grant. League of Minnesota Cities Model Resolution: 1/5/2023 Grant Navigation Support Page 2 9. If a state, federal, foundation, or nonprofit grant is awarded, a project assessment will be submitted to LMC within six months of the application's approval and then periodically until after project completion consistent with the terms and conditions of the Grant. ADOPTED by the City Council of the City of Spring Park this 7th day of August, 2023. ___________________ Jerome P. Rockvam; Mayor Attest: ____________________ Jamie Hoffman; City Clerk City of Spring Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US Pricing - Outsourcing Payroll/HR Services To: Spring Park – Mayor and Council From: Patria Xiong, City Finance Clerk Subject: Outsourcing - Payroll and HR Services – Pricing Staff and Council have been discussing outsourcing Payroll and HR services. Council asked Staff to research and obtain some quotes from various vendors. Staff received three quotes, and after review and analysis, recommended the Council approve Press Gold Group (PPG) as the preferred vendor for Payroll and HR services. At the 7-17-23 Council meeting, Council asked Staff to check with the vendor on pricing to determine if we could lock in the pricing for 3 years. Press Gold Group agreed to lock in the pricing through 2025, with an estimated increase of 3-6% in 2026. Budget Impact - $1,000 for the remainder of 2023 (which includes a one-time implementation fee) and $2,200 annually for the years 2024 & 2025. Staff are requesting the Council to approve by motion Press Gold Group as the vendor for HR & Payroll outsourcing services and to allow Staff to sign a contract for their services.