10/15/2018 - City Council - Work Session - Minutes
CITY OF SPRING PARK
WORK SESSION MINUTES
OCTOBER 15, 2018 – 6:00 PM
SPRING PARK CITY HALL
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; and Catherine
Present: Kane Palen
Council Members Megan Pavot
Absent:
Staff Present: Dan Tolsma, City Administrator; Scott Qualle, Building Official; Mary Tietjen,
City Attorney; and Theresa Schyma, City Clerk
1. MNSPECT CONTRACT DISCUSSION
a. Scott Qualle will be in attendance to discuss changes to the proposed contract for building
inspection services. The City’s current contract with Mnspect went into effect in 2012 for an
initial term of one year with a provision for the contract to “roll-over” for an indefinite
number of one-year intervals after the initial term until either party decides to terminate the
contract. Please review the attached memo from Mr. Qualle for a summary of the changes
that he is proposing.
Building Official Qualle reviewed the history of the contract, provided a summary on recent
discussions regarding the fee schedule, and noted the proposed changes to the MNSPECT contract.
Mayor Rockvam stated that the fees are not supposed to be a profit center and it appears that the
proposed adjustment and increase do not seem to be that significant.
Building Official Qualle stated that his intent was to temper the increases as much as possible.
Council Member Hughes questioned some of the changes and how they relate to the City Code.
City Attorney Tietjen responded that the Minnesota Building Code would supersede anything in the
City Code.
City Administrator Tolsma stated that it is a challenge to figure out the exact fees for every type of
project out there because some require more time than others and it varies by permit; the goal with
the fee schedule is to break even overall. The main comments that staff receive from contractors
regarding the City’s permit fees, especially for over-the-counter permits, is that Spring Park’s fees
are incredibly low compared to other cities they do projects in.
Council Member Hughes stated that he wants good communication to residents on what types of
projects require permits and suggested an article be added to the quarterly newsletter.
Building Official Qualle stated that he could provide an article for an upcoming newsletter.
The City Council consensus was that the proposed changes are agreeable and should move forward
for a vote at a future meeting.
2. LONG-TERM PUBLIC WORKS DISCUSSION
a. In 2016 the City entered a five-year contract with PeopleService for public works. Although
the contract doesn’t expire until 2021, the Mayor would like the Council to start thinking
about the City’s long-term public works strategy so that there is ample time to plan a
transition to another provider if the Council deems that the best course of action .
Alternatively, the Council and PeopleService may both conclude that the current
arrangement is working well and decide to extend the contract at the time that it expires.
Mayor Rockvam stated that he asked for this item to be on the agenda to consider the long -term
strategy for Public Works since the snow-plowing in the City has become an issue. The City of
Orono could provide full Public Works and snow-plowing so there are some advantages to
consider when the PeopleService contract expires and it is best to discuss options before the
contract comes up for renewal.
Council Member Horton asked about the potential cost of contracting with Orono.
City Administrator Tolsma responded that numbers have not been figured out yet since this is just
the beginning of discussions. He further discussed the City’s current plowing options for the
upcoming winter season.
Council Member Hughes asked if contracting with the City of Mound for snow plowing was an
option.
City Administrator Tolsma responded that he has had brief discussions with Mound but nothing
substantial.
Mayor Rockvam stated that if the Council has some interest in contracting with Orono for full
Public Works after the PeopleService contract is complete then we should approach PeopleService
to let them know we are considering other options since they do not provide snow plowing.
City Administrator Tolsma stated that the main issue with snow plowing in the City is the sidewalks;
that is where a majority of our snow plowing money is spent. Hennepin County has their own
schedule for plowing and the City needs to work around it and sometimes re-plow sidewalks
multiple times.
Mayor Rockvam added that Orono Public Works is already plowing in Navarre with their
equipment so that is an advantage.
City Administrator Tolsma stated that the City has options. He added that he will speak with Orono
and PeopleService for more information so that a decision can be made in regards to a long -term
Public Works solution for the City.
3. COMBINED NOVEMBER COUNCIL MEETING DISCUSSION
a. Staff is recommending the cancellation of the Nov. 5th regular council meeting due to the
election on Nov. 6th, as well as rescheduling the regular work session and council meeting
from Nov. 19th to Tuesday, Nov. 13th in order to meet the state requirement for the council
to meet within 10 days of the election to canvass the results.
The City Council consensus was to cancel the November 6 regular City Council meeting and move
the November 19 work session and regular meeting to November 13 so that the results of the
election can be canvassed in a timely manner.
4. MISCELLANEOUS – None.
5. ADJOURN - The work session was adjourned by unanimous consent at 6:55 p.m.
Date Approved: November 13, 2018
_________________________
Dan Tolsma, City Administrator Theresa Schyma, City Clerk