12/17/2018 - City Council - Work Session - Minutes
CITY OF SPRING PARK
WORK SESSION MINUTES
DECEMBER 17, 2018 – 6:00 PM
SPRING PARK CITY HALL
CALL TO ORDER - The work session was called to order by Mayor Rockvam at 6:00 p.m.
Council Members Jerome P. Rockvam, Mayor; Pamela Horton; Gary Hughes; Catherine Kane
Present: Palen; and Megan Pavot
Staff Present: Dan Tolsma, City Administrator; Mike Kuno, City Engineer; Bob Kirmis,
Acting City Planner; and Mary Tietjen, City Attorney
1. RENTAL ORDINANCE UPDATE
City Administrator Tolsma provided an update on the direction of the Planning Commission
regarding a rental ordinance in the City. He requested feedback to ensure the Planning Commission
is moving in the right direction so that their time can be utilized efficiently.
City Administrator Tolsma stated that the Planning Commission is looking at a licensing procedure
for all rentals with requirements for both short-term and long term rental properties. He further
discussed the rental ordinances of several surrounding communities.
The City Council discussed inspections and associated fees, the diversity in the City’s housing stock,
dock issues especially at short-term rental properties, and parking issues in the City.
City Administrator Tolsma stated that currently there are few remedies in place for rundown
rentals; this licensing process is to ensure that from the get-go the City’s rental stock is up to health
and safety standards.
Council Member Pavot stated she was in favor of rental licensing since there is nothing in place
right now to prohibit renting unsafe properties in the City.
Council Member Kane Palen agreed adding that basic safety features are necessary.
Mayor Rockvam encouraged advertising for major public participation so that many points of view
are considered while shaping this ordinance.
City Administrator Tolsma responded that there would be a massive push for public involvement
similar to the outdoor storage ordinance. He added that this ordinance would serve two purposes in
protecting renters but also protecting neighbors from living next to unsafe rental properties that can
cause safety issues and decrease property values.
Council Member Pavot stated that some people in the community want to the opportunity to
operate a short-term rental and this would provide clear guidelines on how to accomplish that.
Council Member Kane Palen agreed but noted she wanted to make sure there was adequate parking
on these sites and that potential operators are educated about how to operate their short-term rental
in the City.
The City Council consensus was that the Planning Commission is moving in the right direction and
should proceed.
2. NUISANCE CODE ENFORCEMENT UPDATE
City Administrator Tolsma provided a summary of nuisance properties from the past year. He
discussed certain properties that are ignoring the City’s requests for clean -up. He asked City
Attorney Tietjen to provide a summary of options for these owners who refuse to bring their
properties into compliance.
City Attorney Tietjen discussed the pros and cons of the three basic options available to the City
including criminal prosecution, civil action, and the City’s current process of administrative citations
and abatement agreements.
City Attorney Tietjen suggested the City continue to pursue signed abatement agreements with
these non-compliant properties because the agreement is very clear with a deadline and what will
occur if they do not meet the agreed upon terms. She added that the City technically doesn’t need a
signed agreement but added that it helps so that the homeowner is fully aware of the process that
will occur.
Mayor Rockvam responded that he would like to stay away from civil and criminal action because
even if you win the lawsuit you don’t necessarily get the site cleaned up and that is the ultimate goal.
He is in favor of gaining signed agreements and also prefers the abatement process since the City
pays the cost up-front but will recover those funds eventually.
City Attorney Tietjen stated she mainly wants feedback as to the Council’s desire for court action.
The Council consensus was that court action should not be a first route on these properties and
that abatement is preferable.
City Attorney Tietjen responded that if the City had a property where the abatement process was
unsuccessful she would come back to the Council for approval to initiate the legal process.
The City Council consensus was that the goal of the ordinance was to clean up the city and it is not
fair that we would enforce on some properties but not others who choose to ignore the City’s
efforts for clean-up. The Council prefers signed abatement agreements whenever possible; court
action should be the last possible action.
Council Member Pavot asked if there are services available for people to seek help especially with
the mental health component that can sometimes accompany homeowners of nuisance properties.
City Administrator Tolsma responded there are services and he has notified homeowners of these
services but they are always refused because the homeowners simply do not want to clean up their
properties or do not feel their property constitutes a nuisance.
3. 2019 STAFF WAGES DISCUSSION
City Administrator Tolsma presented a summary of the options for staff wages in 2019.
The City Council consensus was to make a motion at the regular Council meeting in January 2019
to approve the 2019 City of Spring Park staff wages with a 3% increase.
4. 2019 COUNCIL APPOINTMENTS DISCUSSION
City Administrator Tolsma asked Council to review the current appointments and give him
feedback prior to January 2.
5. MISCELLANEOUS
Item #4 – Miscellaneous was moved prior to Item #1.
City Engineer Kuno stated he needed council feedback on two issues after a recent meeting with
Hennepin County; push-button pedestrian crossing near Bayview Place and flashing yellow left turn
signals at two intersections on Shoreline Drive (Interlachen Road and Sunset Drive).
City Engineer Kuno stated that Hennepin County is very opposed to a push-button pedestrian
crossing on the eastern side of Bayview Place but would be in favor of a regular pedestrian crossing
with safety area on the western side of Bayview Place. City staff relayed concerns about use and
safety but the county asked if the City would be willing to partner on the county’s proposal.
The Council consensus was that they have been very clear about their safety concerns in that area
and are not in favor of putting City money towards something that they don’t believe will increase
safety.
City Engineer Kuno stated that both the City and Hennepin County are trying to improve
pedestrian safety in the area but are in disagreement over how best to get that result. The county
still states that there is a putting a push-button pedestrian crossing too close to Bayview Place to
install another one.
City Engineer Kuno stated the county’s version of the pedestrian crossing would cost
approximately $12,000 and are asking the city for a 50/50 split of the cost.
The Council directed City Engineer Kuno to notify Hennepin County that the Council does not
agree with their proposal and will not partner on this particular project.
City Engineer Kuno asked the Council for feedback on the county’s proposal for flashing yellow
turn arrows on Shoreline Drive at Interlachen Road and Sunset Drive. Hennepin County has asked
if the City would like to participate in this project as they tend to be very popular and have been
receiving multiple requests for these types of signals.
Mayor Rockvam asked about the costs associated with installation.
City Engineer Kuno responded that this agreement would have the City pay for the equipment and
Hennepin County would pay for labor and installation. The estimated cost to the City for both
signals would be $9,200.
The City Council directed City Engineer Kuno to inform Hennepin County that the City is
interested in partnering on this project and are agreeable to the estimated costs.
6. ADJOURN - The work session was adjourned by unanimous consent at 6:59 p.m.
Date Approved: January 7, 2019
_________________________
Dan Tolsma, City Administrator Theresa Schyma, City Clerk