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4/3/2006 - City Council - Regular - Minutes CITY OF SPRING PARK -CEIVED SPRING PARK, MINNESOTA APR 1 7 ,, ;,5 MINUTES COUNCIL MEETING APRIL 3, 2006 & VANDEh 'V W-;, E 7:00 P.M.— CITY HALL 1. CALL TO ORDER Mayor Rockvam called the meeting to order at 7:30 p.m. 2. ROLL CALL Hughes, Reinhardt, Williamson, Widmer and Rockvam were present. Staff present: Administrator Weeks, Utility Superintendent Goman, Deputy Clerk Corl; Tom Seifert, City Attorney; Ken Adolf, City Engineer; Planning Commissioner Mason. 3. ADOPT AGENDA Motion by Williamson and seconded by Hughes to adopt the agenda. All votes were aye. Motion declared carried. 4. APPROVAL OF MINUTES • a) Council Meeting—3/20/06 Motion by Reinhardt and seconded by Widmer to approve the minutes for the Council Meeting March 20, 2006 including the correction. All votes were aye. Motion declared carried. b) Council Meeting, Closed Executive Session—3/20/06 Motion by Williamson and seconded by Widmer to approve the minutes for the closed executive session of the Council on March 20, 2006. All votes were aye. Motion declared carried. c) Special Council Meeting—3/25/06 Motion by Reinhardt and seconded by Widmer to approve the minutes for the Special Council meeting 3/25/06. All votes were aye. Motion declared carried. d) Special Council Meeting—3/27/06 Motion by Williamson and seconded by Widmer to approve the minutes for the Special Council meeting 3/27/06. All votes were aye. Motion declared carried. Mayor Rockvam introduced the Council & Staff to the viewing public. i Council Meeting - 4/3/06 1 PUBLIC FORUM—No one present. 5. PETITIONS, REQUESTS & APPLICATIONS a) Construction Update Mist Lofts Brad Ridgeway, Project Manager for J E Dunn, reported on the following: the north building brick is installed on the east and north side and should be finished in May as well as the stucco; roofing detail work will continue thru April; interior metal framing continues on levels 3 thru 5; drywall continues to be installed on levels 2 thru 4; sales models are complete; elevator construction has begun. Exterior walls for the south building are complete; level one storefront is being installed; brick work is done on the south side and the stucco work is being done on that side; interior metal framing is underway and the sheetrock is being done on the second floor. The brick on the south retaining wall will start this month followed by the keystone walls; landscaping and hardscape will be started later in the spring; final electrical panel work for the new lift station will be completed by the middle of the month, silt fences and filter bags will be inspected daily; the streets are being swept daily. Ridgeway noted that under the orange topped silt fences there are orange bags inside. Williamson asked if the silt fences are checked daily. Ridgeway said they are checked from time to time, regularly but not logged. He pointed out the bags wear out and have to • be replaced. He added they started sweeping the streets daily. Rockvam asked if they use a big sweeper at the end of day to take care of the mud chunks. Ridgeway said it is done as needed also during the day. Rockvam said it would be a good idea to have someone police the areas and pick up litter where the construction workers are parking their cars everyday because the litter trashes the area. Hughes asked if any commercial spaces have been leased. Ridgeway said he has not heard anything except for the spa. Widmer asked if the holes could be filled in on the east side of Sunset by the tracks. Rockvam said the one on the west side has been there for years. He asked if the county could bring in some cold mix. Goman said the county has patched some of the pot holes and the cold mix does not hold. He added the rock is spread all over because of the amount of traffic. Goman said the county is attempting to maintain the potholes but not much can be done because of the frost in the ground this time of year compromises the fill. Hughes asked if the void on the east side is going to be a permanent low spot in the road. Adolf said the curb and gutter upgrade would drain some of that area. b) Variance Request—Brandis Meyer, 2406 Black Lake Road Present: Brandis Meyer & Paris Alves, property owners. Rockvam stated the City prepared a resolution and certain things had to be done and one thing was the City is going to locate the water main. Goman said it would be done tomorrow by using an electronic signal that would be sent through the pipe. He said the • location should be close to where the "as builts" indicate. Rockvam noted once the Council Meeting - 4/3/06 2 water line is located it still could end up to be two feet closer to the structure. Goman said that was possible and he has the off sets from when the water main was installed. Rockvam noted the structure has to be seven feet from the water line. Hughes verified Goman is aware of the changed location of the structure. Rockvam pointed out Resolution 06-12 regarding this variance request is later on the agenda. He verified if the resolution is adopted the property owner does the soil borings. Seifert said the resolution recites the property owner has provided Council with information on the soil borings and that has not happened yet. He said the Council may want to continue approving the resolution with a condition or table it. Hughes pointed out the applicant does not have to spend the money on the soil borings until the water line is located by the City. Meyer stated she has to know where on the lot to bore the soil and how deep to go. Seifert said it should be between the water main and the edge of the building to see if the ground is sufficient to hold a structure. Adolf said he is supposed to recommend the location of the borings and he has sent a memo to the staff. Seifert requested a copy of the memo given to the home owner and Goman. Weeks said he would forward the memo tomorrow. Seifert verified the soil borings would not be done until the water line is located. Hughes asked if the Council would receive an updated drawing where the pipe is located in the ground. Goman said he was just going to mark the ground. Rockvam asked if the "as builts" would be changed to coincide with the findings. Goman said he believed they were correct and locating it was to verify the records. Meyer requested a copy of the hold harmless agreement. Seifert said it has not yet been drafted. Williamson pointed out the City is taking the steps in the order they are as not to waste time and money. Meyer was assured she would see the agreement before it had to be signed. Motion by Hughes and seconded by Reinhardt to table to the next meeting Resolution 06-12, approving the variance request for 2406 Black Lake Road. All votes were aye. Motion declared carried. c) Norling's 2006 Maintenance Proposal Present: George Norling, Norling's Lake Minnetonka Landscapes, Inc. Norling said his memo included the recommendations for maintenance for this year and ongoing years for the City's beautification project. He pointed out the photos he included of Shoreline Drive. He described the beautification plan thus far; 200 trees have been planted along Shoreline; 12 median planters have been placed including rotation of flowering; welcome signs have a rotation of flowering; there are numerous flowering gardens; tulips bloom every spring. He also noted the median pots are not perennials and over the years the project has cleaned up a lot of store fronts. Norling pointed out 25 to 30 trees have been planted in the parks and on Warren Avenue and all of the projects combined have greatly improved the overall appearance to the City of Spring Park. • Council Meeting - 4/3/06 3 Norling said his maintenance recommendation for this year is the same as last year for the Shoreline Drive planters, welcome signs, City Hall, and Thor Thompson Park. He said the maintenance will include monitoring all areas for pests; general spring and fall clean up; salt sand clean up is labor intensive all over, in the planters and on the boulevard. Williamson asked what is done to clean that up. Norling said he sweeps, rakes and uses a power blower. Williamson asked what is done with the chemicals and Norling said the clean up occurs before the chemicals goes into the soil. Hughes asked if the pH in the soil was checked and was told it is not. Norling pointed out the tree planting was done in phases that allowed for monitoring and evaluating species in certain locations, durability, etc. He said some had to be replaced and they are all guaranteed for two years. Hughes asked what if growing around the trees. Norling said Stella d'oro lilies were around the trees; they did well and then introduced into the gardens; the only maintenance is cleaning out the salt/sand and fertilizing them. Widmer asked what percentage of the maintenance cost is for the flower beds. Norling said the costs on Shoreline drive include the flower beds and the trees and Shoreline Drive in the most labor intensive of all the projects. He added a lot of the cleaning you do not see because he has it picked it up. Hughes asked the condition of the planters and Norling said he was exceptionally pleased with them; they are constructed for that use, their lifetime is at least 30 years and more and nothing has to be done to them regarding upkeep. It was determined the last set of planters were put in place in 2004. Reinhardt asked the cost difference from last year. Norling said there was a $2,000 difference. He noted the salt/sand removal costs are included but was not on the list. Rockvam asked who does the weed control on the sidewalks. Goman said the City's regular service was discontinued and Norling does it now. Norling said the welcome planters will get a complete soil exchange this year and that should last three to four years. He said the tree wrap has paid off, it prevents damage from snow plows and ice. Rockvam asked if there was a point in time this does not have to be done. Norling said some trees have reached that maturity level; using shredded mulched for the roots also keeps the weed whips away from the tree trunks. Norling said two to four trees have been placed that were under warranty; one was due to storm damage and one due to car damage. Rockvam asked if we received payment from the car damaged tree. Weeks will check on this. Norling proposed hanging planters as an additional project for the beautification plan. He said he did a lot of research on them. He suggested installing two to four planters and monitor them this year. Rockvam said they could go on the poles and brackets on County Road 15 or Spring Street. Hughes asked how big they are and was told 22 to 30 inches. Williamson said planters definitely beautify a setting. Norling said planters have changed the focal point of a city. Hughes asked how much of the basket is reusable every year. Norling said none of the interior is reusable. Council Meeting - 4/3/06 4 • Widmer said we could approach Lakeview Lofts area as a trial basis this year and it would be an excellent addition for them but the baskets may not work on county road 15 because of the wind. Norling said the cost would be $190 per planter including maintenance; the higher up on a pole the bigger they would have to be. He added 20 planters would cost $3,800. Norling said he was offering to place a couple of planters at his new property on Shoreline. Rockvam asked if the current brackets would support the weight of the planters. Goman said the wind tolerance is a major issue and also the height of the poles in that area. He asked the estimated weight of each one. Norling said 20 to 25 lbs. per pot depending on the size of the pot but he would have to research it. Hughes said a concern would also be with the wind blowing the baskets into the poles and marring them. Norling said the bracket and hanger are figured in on the cost and those items would remain at the end of the season. He said the initial cost is like the maintenance program for the rest of the City, it becomes more cost effective with experience. Reinhardt verified the second year would cost less after the planters were purchased the first year. Rockvam said we could at least try a couple in different locations but he does not envision the planters all along Shoreline Drive, just in concentrated areas. Williamson asked given the same money are there other decorative alternatives that would better serve the purpose. Benches were mentioned and Rockvam said we do not own the land to put benches on. Hughes asked if banners are a dead issue. Goman said he is proceeding to put our original Spring Park banners up on Shoreline Drive this spring. He noted the banner brackets, etc are starting to fail from stress, new banding will be replacing the old this spring, and about a dozen flag brackets have to be replaced. Williamson asked the condition of the flags. Goman said they are replaced every other year and some are donated by the American Legion. Rockvam recommended Norling contact the developer of Lakeview Lofts about putting up a couple of planters on Spring Street and noted Norling is interested in putting some in front of his property. Hughes asked if there would be room on the proposed median on Sunset Drive for pots. Adolf said the new median is going to be narrow and one median is going to be painted and a left turn lane is going to be created. Reinhardt pointed out once the trail goes in, it will add another corridor going thru the City and present another area to beautify. Williamson said, in his opinion, the dark colors i.e. purple flowers in the median pots disappear in the gray of the pot and sidewalk and he would like to see less of that. He added Norling does to nice work and said the positive aspects should be enhanced. Norling said at the original start of the beautification project in the City he was asked to take an overall look at Shoreline Drive. He said one thing he has noted is the "hodge- podge" of the directional and information signs installed by the county. He said not a one of them is straight. Norling said the little things like this should also be looked at. Seifert noted at a recent town meeting in Navarre, one item that was mentioned was the respect . for trees and the landscaping in Spring Park. Council Meeting - 4/3/06 5 • Motion by Williamson and seconded by Reinhardt to approve the proposed 2006 landscape maintenance costs of$34,000 as outlined by Norling's Lake Minnetonka Landscapes, Inc. All votes were aye. Motion declared carried. Williamson suggested the idea of the planters (hanging baskets) be put in the hands of the Planning Commission. d) Sringsted, Inc. 1. Memo Re: Work Plan & Fee Proposal for Capital Improvement Planning Model — 3/29/06 2. Work Plan (March) Rockvam said this makes sense but is premature. Motion by Williamson and seconded by Hughes to lay this over to a future meeting. All votes were aye. Motion declared carried. Rockvam said we have a rough draft; we do not want to pass this on to professionals until we have reviewed it, and we should include the new Administrator in the early stages of the CIP. Reinhardt agreed e) Miscellaneous -None i 6. ORDINANCES & RESOLUTIONS a) Resolution 06-11 —Approving New Water Rates 1. Attachments from Hughes 2. Gary Groen Re: Water Rate Increases—3/31/06 Motion by Widmer and seconded by Reinhardt to approve Resolution 06-11, approving new water rates. Hughes commented that the Council has held work sessions and he was initially in favor of this rate increase in the water. He said he was concerned with an explanation to residents but in the meantime he changed his mind regarding the figures in the resolution. He stated the issues that him are the discussions have not been on camera and the percentage increase for the minimum user would be 42%. Rockvam said that comes out to a few cents a day. Hughes pointed out the figures for the high commercial users and Presbyterian Homes are a high annual figure. He added without the opportunity of these users to prepare a budget allowing for the increase, he feels it is inappropriate to raise the rates; he is in favor of studying this more and set a policy that the first quarter of every year an increase would be set to so every one can plan on it. Reinhardt said she appreciates the spreadsheet done by Hughes but pointed out the City has not had an increase in the rates for water since July of 1995 and that is over 13 years. She said if we establish i.e. 3% increase we would not have this situation. Hughes • pointed out if we review those years it is evident we were able to keep up with the Council Meeting- 4/3/06 6 reserves and in 2004 we had a $60,000 surplus. He stated he has concern with the entire accounting practice. Rockvam said we always review the water rates and we did not have to raise the rates and in 2004 with interest earnings we had an $18,000 loss and this year we had a $40,000 operating expense; we are still looking at a $72,000 deficit; we do not have the $17,000 replacement for the reserve fund. Rockvam said his concern is how we continue to operate the water plant and we continue to have a deficit in the water fund. He said we have to accept the fact system is getting old. He said whatever the increase is on an annual basis it has to be realistic to put a small amount in the reserve fund. Hughes said he was opposed to the manner in which we are doing it; the higher users set budgets; he is in favor of informing the users of a given time the rates are going to go up a certain amount at a certain time of each year. Rockvam asked what we are going to do with the deficit for 2005. He said we had a small increase at the end of last year and said we were going to review it. He is still concerned with the deficit we have right now. Reinhardt said she was in favor of the increase if we left 5,000 gallons as the minimum. Hughes said the percentages are too high; we have money in the sewer and water and have money in the reserves. He asked if the Council thought the increase should be less than proposed. Hughes said he would not support anything more than 3% at this meeting. • Rockvam said we have had three workshops on this and he is concerned with the deficit. Hughes said we receive $25,000 for the antenna on the water tower and that goes in the general fund. Widmer said we have been moving that money from one place to another. Williamson stated moving that money deserves more consideration and the point is it belongs to the fund that produces the revenue. Rockvam pointed out the Council voted to move it back to the general fund so we did not have to increase the levy. Williamson agreed that Hughes raises a valid set of questions and reveals real issues about this whole process. He added they made a 15% increase in the last 6 months to replace the reserves. Williamson said we are not required to hold a public hearing but it might be an educational process to invite the public. He agreed with Hughes that if we raise the rates we should do it ahead of the new billing period so people have the chance to conserve water, etc. Williamson said we could provide users figures at a public hearing Rockvam stated there is such a thing as an over study and we still have a deficit and cannot run this fund at a loss. Seifert said it has been shown that if we continue with the same rates we will show a deficit. Rockvam stated he was under the impression at the last workshop that the Council all agreed on the increase and we did lose $17,000 last year on the water fund. Williamson said our audit showed a $67,000 surplus and our financial condition improved last year. Reinhardt asked if there is an opportunity in the next month to have a public meeting. Weeks said it would take three weeks from when it was published. Rockvam said it would be arbitrary to pick a number for the increase and • Council Meeting - 4/3/06 7 • the rate increases proposed by our accountant is based in part on a 6 year average of costs due to main breaks. Motion by Hughes and seconded by Williamson to lay over to approve a resolution until such time the Council has received the audited figure for 2005 and a public hearing can be scheduled. Seifert stated the accountant should look at the 2005 figures and how they affect the 2006 figures. He added to have the accountant do figures if we did not have an increase in 2005. Seifert said it is troubling that as the system gets older the repair costs are larger than anticipated. Reinhardt said she supports the motion but if the figures to not vary she will support the rate increases. All votes were aye. Motion declared carried. b) Resolution 06-12 — Approving Variance for 2406 Black Lake Road — Previously discussed 1. Head, Seifert & Vander Weide—3/31/06 c) Resolution 06-13 —Authorizing Execution of Employment Agreement Motion by Williamson seconded by Hughes to approve Resolution 06-13, authorizing execution of employment agreement. All votes were aye. Motion declared carried. d) Resolution 06-14 — Approving City's Execution of Subordination Agreement Request by J. Petron 1. Head, Seifert& Vander Weide—6/3/05 2. Subordination Agreement Reinhardt asked if this was the same thing as last year. Seifert said it was and the equity is there. He stated it was a strange load to start with, the money came from Hennepin County and the mortgage came to the City. Rockvam explained the money came from CDBG funds and Williamson added of which we assigned that money to the county. Seifert said this is the same situation as last year with higher numbers. Rockvam verified the City is in the first position. Williamson said the City is at risk. Seifert said if the mortgage is increased, the risk is increased and it is unusual for a residential appraiser not to know what is going on. Hughes asked if Petron has to have insurance naming the City. Seifert suggested requesting Bank of America come in and explain this. Rockvam said basically Petron received $19,000 to make repairs to her home and could not sell it so she took out another loan. Williamson asked if the City's position improved with this and Seifert said no. Motion by Williamson seconded by Hughes to lay this over indefinitely. Council Meeting -4/3/06 8 • Seifert suggested we advise the bank or J. Petron to give a written explanation of why the money is wanted. He said if would be more than fair to have the borrower or lender explain what the money is for. Williamson withdrew his motion and Hughes withdrew his seconding the motion. Motion by Williamson and seconded by Hughes to lay this over until such time communications are presented to the City. All votes were aye. Motion declared carried. 7. REPORTS OF OFFICERS & COMMITTEES a) Mayor 1. Police Commission Minutes &Reports Widmer pointed out the reports say "spot checking" and wanted to know what that meant. Rockvam said we have to obtain a definition from the police department. Reinhardt asked why the first portion of the address is blocked out. Weeks will check on this. Rockvam verified the information would be available for the next meeting. Hughes referred to the discussion on Lord Fletcher's Restaurant and asked if they were involved in that discussion and was told not yet. He added it was a major event last year that raised a lot of issues. Rockvam said they want a simplified way to have amplified music outdoors; they have to comply or we have to change the ordinance to allow amplified music outside. Seifert asked if it can be measured so you know when it is too loud so there is no disagreement with the degree of the loudness; it should be • a matter of having the applicant pay for having the decibels measured; that price could be integrated into the permit. Rockvam pointed out the ordinance does say no amplification. Reinhardt said we could pass a new ordinance to allow them to continue as in the past. Williamson noted the attorney is in the process of reviewing all our applicable codes and is going to report back to the City. He added Lord Fletcher's want to avoid coming in for a new permit every time and we should require them to come to the Council to report on activities so we can anticipate what problems may or can occur. Hughes noted they put up temporary signs for their events and should have permits for them. Rockvam referred to the streetscape on Sunset Drive to Northern and to West Arm Drive. He said it did not include three extra street lights and asked when it was going out for bids. Adolf said in a couple of weeks. He said since the last meeting there hasn't been a scheduled meeting with HCRRA and Three Rivers Park District as to whether they would participate in the improvements. He said they are waiting for the Three Rivers plan to be approved. Adolf said we discussed we would put the project for bid with the area that crosses the HCRRA property optional. Williamson verified it would be for curb and gutter, sidewalk and mill and overlay on the street on Sunset Drive only to Northern and West Arm Drive. Rockvam asked Adolf if he was looking for authority to get bids out and was told he would at the next meeting. He set he would get set up with the • alternate bid to go across the HCRRA property and the alternate bid would to take the Council Meeting - 4/3/06 9 • project across the railroad property and include the street lights. He pointed out where Lakeview Lofts ends and HCRRA property starts. Adolf explained Lakeview Lofts will be paying for mill and overlay on their side of Sunset Drive and the Mist Lofts will be doing the other side. He thought it would be cost effective and consistent if it is done as one comprehensive project for. Adolf said the base bid is the part covered by the two development agreements and the optional (alternate) bid request is across the HCRRA property and the three lights would be on the alternate bid. Motion by Rockvam and seconded by Widmer to authorize the engineer to prepare the specs for the above mentioned project. All votes were aye. Motion declared carried. b) Council—Hughes, Reinhardt, Williamson, Widmer Reinhardt asked if the sign at the west end of the City was fixed. Goman said it was done. He said the county plows are damaging it with the plowed snow hitting it. Hughes asked if synthetic materials used for the sign at the tennis courts that look like wood could be used for the sign. Goman is checking on this. Williamson suggested having a directional sign for City Hall on Shoreline Drive. Goman will work on this. • c) Engineer 1. Schoell & Madson Re: Pay Request for Lift Station#6 (Braun)—3/20/06 Adolf stated this was for Lift Station #6 in the amount of$1,374.20 for observations during excavation, monitoring and tests on concrete for footings, etc. Rockvam asked when the big bill would be coming and was told 4/10/06. Motion by Williamson and seconded by Reinhardt to approve the payment to Braun Intertec for$1,374.0. All votes were aye. Motion declared carried. In another matter Adolf said he received the revised lighting plans for the Mist Lofts. He noted we were requesting them to install three light poles on Shoreline Drive and the plan has marked those lights as optional. Goman said they agreed on the lights at a meeting he attends weekly. Adolf will have that correction made on the plans. d) Utility Superintendent Rockvam noted when the snow was last removed on the sidewalk in front of Tonka Ventures, they used a skidster and ripped up the grass; he also noted someone has oil stains on the sidewalk. In another matter he noted the hillside is washing out at 4388 Shoreline Drive and something should be done with the situation. Hughes asked when the resurfacing is going to be done on the tennis courts. Goman said the work has been contracted and would be done when the frost was out. Rockvam • Council Meeting- 4/3/06 10 • asked who the contractor was for the road restoration and landscaping for Lift Station #6. Goman said it was Bolander and we have the landscaping plan. e) Administrator 1. Channels 8 & 20 Schedules -Noted 2. Building & Sign Reports March-Noted 3. Postpone Administrative Meeting to 4/26/06 Weeks requested the Administrative Committee Meeting postponed to 4/26/06 to accommodate the representatives from the City of Orono that are going to attend. Motion by Widmer and seconded by Reinhardt to approve the date change for the Administrative Committee Meeting to 4/26/06 at the same time and place as originally scheduled. Hughes suggested inviting the new Administrator to that meeting and the Council agreed. 4. Norling Invoice #18832 Memo to Council 3/27/06 Reinhardt asked why the City would participate in Dock and Lift's landscaping (4550 Shoreline Drive). Williamson explained when the City planted trees along Shoreline Drive, trees were not appropriate in all areas and their landscaping was part of that program; the City had to get permission to plant on private property. Hughes asked if • that is the row of shrubs between the boat lifts and was told it was not. Rockvam verified this never came before the Council and Weeks approved it. Weeks said what he agreed to is highlighted on the plan. Rockvam asked about the landscaping between the lifts that are stored on the property. He said all of that was supposed to be green space. Weeks said they agreed to limit their lifts stored out in front. Hughes verified the City is being asked to pay for items #b, c, d, e. Weeks said the actual amount came to $4,146. Rockvam verified the items we are paying for are rock, film, dogwoods and one tree. Hughes asked why we are paying for those items. Rockvam pointed out it was part of the boulevard enhancement, the property owner would do the interior and the City would do the boulevard portion. Hughes asked where it would be taken out of the budget. Widmer pointed out the work was done in 2004 and Williamson said the 2004 budget is closed. He added this was an unconventional way to handle this; the vendor did the work with the expectation to be paid fully. Motion by Williamson and seconded by Hughes to make the payment and take the funds out of the public improvement revolving fund. All votes were aye. Motion declared carried. 5. Upcoming Expenses Memo 4/3/06 Weeks pointed out some of these items cannot wait. Goman said the roof repair for the water plant is urgent. Rockvam asked why that would come before the Council • and it could be paid for out of replacement reserves. Williamson confirmed the Council Meeting - 4/3/06 11 • accuracy of$25,000 cost. Goman said he was waiting for proposals. Hughes verified it is roof replacement versus roof repair. Goman said the outside shakes were included. Williamson asked Goman how many quotes were being obtained. Goman said he has obtained one price and is getting one more. Williamson suggested looking at quality and not only cost. Rockvam asked if it was agreeable with the Council to get the roof done. Hughes said if the cost comes in around $25,000 it should be acceptable. Williamson suggested if it is 10% above to bring it back to the Council. Rockvam referred to the control panel and asked why it wasn't put in when they did the tower. Goman said after the problems were narrowed down it was decided it was best to move the panel to the interior of water plant. Rockvam said we pay engineers to do this. Goman pointed out a heater is in the tower for now but it is not adequate. He said he was told this is their standard design. Williamson suggested we consider deducting from the fee paid to the engineer. They briefly discussed the water main relocation at the Mist Lofts. Williamson pointed out the list is an awareness list and part of the CIP discussion. 6. Miscellaneous -None 8. CLAIMS FOR PAYMENT Motion by Reinhardt and seconded by Williamson to approve the claims for payment • for April 3, 2006. In discussion Hughes inquired what #14 was for to the engineer for utility maps. Goman said it is for the conversion of water and sewer plans to computer drawings, it is in the budget, and this is for the second phase. Hughes asked if this is a one time cost and if not how long it would take. Goman said hopefully it can be stretched out to the end of 2007. Rockvam said it is a line item expense out of the utility fund. Goman said the budgeted amount is $8,000. Reinhardt referred to #1, a candidate expense item, and thought Brimeyer (search firm) was taking care of this. Weeks said this expense was for mileage reimbursement. Rockvam said there should be separate accounting for this and Weeks said that is being done. All votes were aye. Motion declared carried. 9. UNFINISHED BUSINESS -None 10. NEW BUSINESS & COMMUNICATIONS The following communications were noted: a) Email from Brimeyer Re: Meeting with Candidates (Mailed 3/29/06) b) Council, Planning Commission& Staff List—Update 3/06 c) Businesses in Tonka Ventures Bldg. • d) Mist Lofts Council Meeting - 4/3/06 12 • 1. Head, Seifert& Vander Weide Re: Status & Escrow Summary—3/30/06 2. Head, Seifert & Vander Weide Re: Request#14 Reimbursement of Costs & Expenses—3/30/06 e) Head, Seifert& Vander Weide Re: Lakeview Lofts Status & Escrow Summary—3/30/06 f) Providence on Lake Minnetonka 1. Head, Seifert& Vander Weide Re: Status &Escrow Summary—3/30/06 2. K. Hovnanian Re: Request for 30 Day Extension on Application Review—3/21/06 g) Crow River Bank Re: City Depository Bank—3/20/06 h) Mediacom Re: Price Increase Home Wire Maintenance—3/29/06 i) Tax Impact Estimate—Mist Condos (By B. Kimmel, Springsted) 3/29/06 Rockvam said he requested information on the impact of the condos on a $600,000 house and this information shows a saving of$587 11. MISCELLANEOUS —None 12. ADJOURNMENT Motion by Williamson and seconded by Reinhardt to adjourn the meeting at 10:55 p.m. All votes were aye. Motion declared carried. • SHARON CORL DEPUTY CLERK �VItffim D. WEEKS ti ADMINI S TRATOR/C LERK/TREA S URER • Council Meeting - 4/3/06 13