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7/17/2006 - City Council - Regular - Minutes • CITY OF SPRING PARK SPRING PARK,MINNESOTA MINUTES JULY 17,2006 7:30 P.M.—CITY HALL 1. CALL TO ORDER Mayor Rockvam called the meeting to order at 7:30 p.m. 2. ROLL CALL Hughes, Reinhardt, Williamson, Widmer and Rockvam were present. Staff present: Administrator Friesen, Utility Superintendent Goman, Deputy Clerk Corl, Office Assistant Lewin; Others present: Attorney Tom Seifert, Engineer Ken Adolf, and Planning Commissioner Mason. 3. ADOPT AGENDA Motion by Williamson and seconded by Widmer to adopt the agenda. All votes were aye. Motion declared carried. 4. APPROVAL OF MINUTES—July 10, 2006 • Motion by Reinhardt and seconded by Williamson to approve the minutes for the Council Meeting July 10,2006. All votes were aye. Motion declared carried. PUBLIC FORUM—No one present Mayor Rockvam introduced the Council & Staff to the viewing public. 5. PETITIONS, REQUESTS & APPLICATIONS a) Mist Lofts Construction Update Brad Ridgeway, J E Dunn, was present. He reported on the following: Exterior brick is complete and the stucco, roofing, coping, metal work, store front widow and door system is almost complete. The north building levels one and two are almost completed and drywall has been started on level five, the lobby and common areas. The south building has received drywall; the elevator in each building will be inspected and the skip hoist on the north building will be dismantled. The site lighting is complete along Shoreline and in the exterior commons; keystone walls have been completed; landscaping and hardscape work is underway. Ridgeway added the plantings will be prioritized according to the ability to get the sprinkler system in place and the focus will be along Shoreline, Sunset and the exterior commons area. Concrete for the courtyard fountain and reflecting pool will commence next week and Del Otero will be paved Thursday west of Bayview to Sunset. • Council Meeting—7/16/06 1 • Hughes asked if they are planning to pave Bayview Place to the east. Ridgeway said they are going to the east side of the roadway more than what is dug up. Ridgeway referred to the boiler stacks on the roof tops of the building. He asked the Council to review the offer from Cornerstone to remove the large stacks and replace them with fans. Seifert requested their architect to show an elevation drawing of the fans and asked if the same would be seen on the south building. He suggested painting them so they blend in. Rockvam said when this was originally done the City did not know this would be done except the architect said nothing would be visible from the street or the lake. He asked how a satellite dish would be concealed and was told one is already on the roof and it does not show. Ridgeway said the offer from Cornerstone is to take the stacks off and replace them with fans. Hughes asked how big the fans are and was told 6 to 8 inches in diameter. Williamson verified the stacks are the large black structures. He was told those are for the elevators. Goman verified the stacks are about 20-25 feet above the main roof. Seifert pointed out there are 30 fireplace flews that are 6 to 8 inches in diameter and are about 18" above the roof. Hughes stated code specifies they have to be so many feet above the roof line. Ridgeway referred to a memo from NAC on 7/12/06 that refers to the mechanical plan before 2005 and that plan had fireplace flews on it. Some members of the Council agreed with the suggestion to paint the small stacks to blend in. Seifert verified the same issues would apply to the south building. He asked Ridgeway to check to see if the `powers that be' are willing to paint the fireplace flews. Ridgeway requested • the Developer's Agreement reflect that is acceptable. Seifert said if this is approved a letter could be issued stating approval of painting the flews and fans installed instead of the two large stacks b) Miscellaneous - None 6. ORDINANCES &RESOLUTIONS a) Resolution 06-20—Appointing Election Judges Motion by Reinhardt and seconded by Hughes to approve Resolution 06-20, appointing election judges. All votes were aye. Motion declared carried. b) Ordinance 62.11 —Construction Staging 1. NAC Re: Code Revisions—7/12/06 Motion by Williamson and seconded by Reinhardt to approve Ordinance 62.11, construction staging. All votes were aye. Motion declared carried unanimously. c) Ordinance 62.14—Plan Review Motion by Williamson and seconded by Widmer to approve Ordinance 62.14, plan review. All votes were aye. Motion declared carried. • Council Meeting—7/16/06 2 • In discussion Friesen said these ordinance changes have to be published to make them official and requested the following motion: Motion by Williamson and seconded by Hughes to approve the Administrator to satisfy legal requirements and publish the ordinances in a summary form. All votes were aye. Motion declared carried. 7. REPORTS OF OFFICERS &COMMITTEES a) Mayor Rockvam said we should set a date for a meeting with the Administrator. Friesen will coordinate this for next week. Rockvam said the Council should set up a financial workshop and in two parts, the first meeting should be for reviewing the 2005 audit and decide on water rates; the second meeting the attorney, auditor, administrator and financial advisor should attend and the discussion should be on replenishing the reserves and at what level we want to replenish, look at a CIP list and prioritize it and at a future meeting look at financing that list. Rockvam said City Hall remodeling is one item that should be on the list. He said his concern is the cash flow in the water fund. He said we should schedule something at the next regular Council meeting. b) Council—Hughes, Reinhardt,Williamson,Widmer Hughes referred to projects that have come up this year and asked if we have some idea • if they were in an actual plan for this year and what fund(s) they come out of. He asked if items before us were/are in the budget for this year. He said he would like more information regarding the budgeting of these projects. In another matter he said we need to decide what do in the back of 4032 Shoreline Drive, if a sidewalk should go in and said it is in their plan. Rockvam thought they were going to put in asphalt. He said the developer's agreement calls for a sidewalk on the south side and added that is a tough spot for a sidewalk. He stated they should put a sidewalk on the north side of the street. Adolf said that is already in the plan. Seifert said it would be nice to have a larger scale plan for that area with the treatment for sidewalk and parking drawn in to see if they fit there. Rockvam said we should evaluate the situation. Friesen said it could be done tonight after the meeting. c) Engineer 1. Schoell&Madson.Re: Lift Station#6 Change Order#1 &Pay Request#7 —7/6/06 Adolf said this was discussed at a special meeting. Motion by Hughes and seconded by Reinhardt to approve change order#1 and pay request#7 for Lift Station#6 on the advice of the attorney. Williamson said this was not an item for that special meeting but the Council agreed to take final action at a public meeting. Hughes said these items were not in contention on the list of disputed change orders. • Council Meeting—7/16/06 3 • All votes were aye. Motion declared carried. 2. Schoel.l &.Madson.Re: City Hall Parking Lot—7/12/06 Rockvam verified staff is recommending concept plan A. He asked if we have we taken any action at all regarding curb and gutter and Goman said no, this plan includes that and we asked for two parts. Adolf stated this is a master plan and the Council can determine what would be the first phase, etc. Rockvam pointed out each plan is a different configuration and we do not gain parking with either plan. Adolf pointed out access to the handicap ramp. Adolf noted a 25 foot isle width to allow cars to back out and the curb was moved to allow six feet of green space by the water plant. Rockvam asked the parking requirements for City Hall. Friesen said we need the handicap spot designated. Rockvam questioned the value of what we spend on this. He said the concept plan is fine and we should divide the plan into part A and part B. Hughes thought we should have an option to dig into the hillside and an option to parallel park. Goman said we have to designate two handicap spots. Adolf said he could sketch another option. Hughes said the ramp accessibility extends into the parallel parking now. Williamson said there has to be an area to pull up to load and unload but this is not a pressing issue at this point. He stated we are concerned with coming off of Warren Avenue and solving the erosion problem. He added we can deal with this now and leave the rest for later. • Reinhardt said we want to make sure we have plans so we are not counterproductive. Rockvam said we are trying to make the best of what we have and get a price on doing the driveway coming up the hill. Rockvam said we could do it in two stages. The Council briefly discussed different scenarios with the driveway. Rockvam said the drainage is not going to change a lot unless we raise the level in the back and change the drainage area. Adolf said if we do a new driveway the elevation would drop to make a smoother transition with the entrance at Warren Avenue. Rockvam asked why the new driveway will be six inches lower. Goman said the reason is to direct the drainage. They briefly discussed the grade and the fact it is lower. Rockvam asked where the drainage is directed now. Adolf said along the water treatment plant. He added when everything is done you will not know the elevation has changed. Rockvam said we should see the dollar amount for phase one and phase two. Adolf said he would revise the site plan and then get quotes. This was agreeable with the Council. d) Utility Superintendent 1. City Hall Landscape Plan Goman said he has a sketch if the Council wants to look at it. He stated Norling would use a lot of existing plant material on site. Goman noted the quote from Schoell and Madson was more than this one. Hughes suggested a Plan A and Plan B. Rockvam suggested obtaining another bid. Widmer said she would like to see a layout of what is where in the beautification plan on Shoreline Drive, gardens, etc. Rockvam noted when you drive thru the City the landscaping really looks nice but the maintenance is not • Council Meeting—7/16/06 4 • cheap. He suggested getting another bid to keep everyone honest. He agreed with Widmer's idea to get a map of what is where. Hughes asked about the corner garden at Shoreline and Sunset Drives. Goman said it would be done when the weather is better. Rockvam asked the status of the landscaping of Lift Station #6. Goman said he is still reviewing Norling's plans. Widmer asked if the problem with the storm drain by Thor Thompson Park was part of the water main break. Goman said the work would be done by the end of the week. Rockvam said the water in the ditch at the park is because the park was built too low in the first place. e) Administrator 1. August Calendar-Noted 2. Approve Gambling Donation Motion by Hughes and seconded by Reinhardt to approve the gambling donation of $3,000 from the Mohawk Jaycees. All votes were aye. Motion declared carried. Widmer verified the money is for City parks and beautification. Rockvam said to send a letter of thanks. • 3. Set Moratorium Date Friesen suggested the next moratorium meeting on August 9`h after the Planning Commission Meeting. Rockvam pointed out we had agreed to the last Monday of the month for moratorium meetings. Seifert said Brixius has a conflict on that night. Friesen will arrange the next moratorium meeting and get back to the Council. 8. CLAIMS FOR PAYMENT Motion by Reinhardt and seconded by Widmer to approve the claims for payment for July 1.6,2006. Rockvam referred to #5, 2006 contribution to Gillespie Center, and asked if this was budgeted and have we spent it. He was told it was budgeted and not spent. Reinhardt asked if #4, curb on Warren. Avenue, to Crete Works was planned for. Rockvam said Goman asked him what he thought so Rockvam called three Council persons for approval because the company was working in the area and it would be less expensive to do it now. Goman said the steps have been sealed the past three years. All votes were aye. Motion declared carried. 9. UNFINISHED BUSINESS - None • Council Meeting—7/16/06 5 • 10 NEW BUSINESS & COMMUNICATIONS The following communications were noted: a) Gillespie Center Re: 2006 Payment b) NAC Re: Rooftop Equipment—7/12/06 c) Orono Police Department Re: Tobacco Compliance—7/7/06 d) Head, Seifert&Vander Weide Re: Lakeview Lofts Status&Escrow Summary—7/13/06 e) Head, Seifert& Vander Weide Re: Mist Lofts Status&Escrow Summary—7/13/06 f) Head, Seifert&Vander Weide Re: Providence Status&Escrow Summary—7/13/06 11. MISCELLANEOUS -None 12. ADJOURNMENT Motion by Hughes and seconded by Reinhardt to recess and reconvene to Del Otero Avenue to review the area behind 4032 Shoreline Drive at 8:45 p.m. All votes were aye. Motion declared carried. The Council reconvened at 9:00 p.m. on the site of the Del Otero Avenue street improvements. In attendance were Mayor Rockvam, Council members Hughes, Reinhardt, Widmer, Williamson, Attorney Seifert, Engineer Adolf, Mike Mason, Utility Superintendent Goman, and Administrator Friesen. • After viewing the Del. Otero road right-of-way located behind 4032 Shoreline Drive the Council discussed options for improving the parking area. The Council agreed that curb should be used to outline the parking area, including the portion owned by Ted Storlie and that the curb should wrap around the fire hydrant. Concerns with grading of the area and the size of the parking stalls were voiced. A previous motion (6-30-06) eliminated the sidewalk between the street and the parking area due to pedestrian safety concerns. It was felt the cost of the curb would be less than the cost of the sidewalk. The administrator was directed to contact Ted Storlie about the parking lot design and to recommend the portion of his property next to the parking area be made into green space. Motion by Williamson and seconded by Hughes to adjourn the meeting at 9:30 p.m. All votes were aye. Motion declared carried. SHARON CORL DEPUTY CLERK SARAH FRIESEN ADMINISTRATOR/CLERK/TREASURER • Council Meeting—7/16/06 6