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9/3/2024 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Comment, individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, with the exception of referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA SEPTEMBER 3, 2024 – 6:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT 5. REQUESTS & PRESENTATIONS a. Gabrial Jabbour – LMCD Update 6. CONSENT AGENDA a. Minutes - Regular City Council & Work Session Minutes - August 19, 2024 b. Approve Payroll and Expenditures c. Resolution #24-21: Northwest Tonka Lions – 1-Day Gambling Permit d. Special Event Permit #24-12: Back Channel Brewing - Backtoberfest 7. ACTION AGENDA a. Resolution #24-19: Adopting 2025 Preliminary Levy b. Resolution #24-20: Amending Regular City Council and Work Session Meeting Times 8. REPORTS a. Mayor & Council b. Staff 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. September 11, 2024 - Planning Commission Meeting – 6:00 p.m. b. September 16, 2024 - Regular City Council Meeting – 6:30 p.m. c. September 16, 2024 - Council Work Session – 5:30 p.m. d. October 7, 2024 - Regular City Council Meeting – 6:30 p.m. 10. ADJOURNMENT All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. CITY OF SPRING PARK CITY COUNCIL MINUTES AUGUST 19, 2024 – 6:30 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 6:30 p.m. Council Present: Mayor Hoffman, Council Member’s Rimolde, Sippel, Chase, and Horton were present Staff Present: City Administrator Anderson 2. PLEDGE OF ALLEGIANCE Mayor Hoffman led the audience in the Pledge of Allegiance 3. APPROVAL OF AGENDA Council Member Sippel motioned, being seconded by Council Member Horton, to approve the agenda as amended removing item 7a. Planning Commission Appointment, from the Action Agenda. On vote being taken, the motion was unanimously approved. 4. PUBLIC COMMENT** a. None 5. REQUESTS & PRESENTATIONS a. None 6. CONSENT AGENDA* a. Regular City Council & Work Session Minutes – July 15, 2024 b. Approval of Expenditures/Claims c. General Business License Renewal - Skingevity Med Spa d. Special Event Permit Application #24-11: Back Channel – Westonka Sound Wave e. 2025 LMCC Budget Council Member Horton motioned, being seconded by Council Member Rimolde, to approve the Consent Agenda as presented. On vote being taken, the motion was unanimously approved. 7. ACTION AGENDA a. Planning Commission Appointment 8. REPORTS a. Mayor & Council Council Member Chase brought forward a suggestion to move the Council and Work Session meeting times up by 30 minutes - Council Meetings would be moved to 6:00p.m. and the Work Sessions to 5:00p.m. All agreed and a Resolution changing the meeting times will be on the agenda for the next meeting. Council Member Rimolde brought forward a question of whether we received any complaints about Back Channel’s early Awakening event. Administrator Anderson stated we did not receive any complaints. All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. Council Member Sippel would like to have a sign posted on Hazeldell that says No Semi-Trucks Allowed. There is not enough room for semi-trucks to turn around and they are tearing up people’s yards. Council Member Sippel motioned, being seconded by Council Member Horton, to direct staff to order a No Trucks Allowed sign and have it posted on Hazeldell. On vote being taken, the motion was unanimously approved. b. Staff; Administrator Anderson provided an update on the Warren Ave. project. 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. September 3, 2024 – Regular City Council Meeting – 6:30PM b. September 11, 2024 – Planning Commission Meeting – 6:00PM c. September 16, 2024 – Regular City Council Meeting – 6:30PM d. September 16, 2024 - Council Work Session – 5:30PM 10. ADJOURNMENT There being no further discussion, Council Member Sippel motioned, being seconded by Council Member Horton, to adjourn the meeting at 7:09p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk CITY OF SPRING PARK WORK SESSION MINUTES AUGUST 19, 2024 – 5:30 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 5:30: Road Survey – Moore Engineering Road Survey: City Engineer Morast reviewed the road survey that he prepared for the Council. He coded each road with a color indicating each road’s condition. The Council requested that Morast prepare a list prioritizing each road and include timing for reconstruction and/or maintenance. Morast said he will meet with public works and pull a list together for Council review. Streetlights: Discussion was had regarding streetlight options and standardizing throughout the city. Different options will be chosen for residential vs. county roads but will want to remain consistent with what is already there but also ensure the light pattern covers the road and sidewalk areas as appropriate. Council Members Chase and Horton liked option #4 for county roads and option #5 for residential roads. City Administrator Anderson and City Engineer Morast will put together language recapping the options. 2. 6:00: Planning Commission Applicant – Process Discussion Received one application, anticipate receiving another one based on a verbal communication from potential applicant. City Administrator Anderson requested the Council to table item #7 on the Council agenda until the next meeting. 3. 6:10: Code Language Update The council agreed to the draft language and to move forward and codify. 4. 6:15: 2025 Budget Mayor Hoffman suggested that Mayor and Council salaries be revisited since they have not been increased in 10+ years. City Administrator Anderson will do some research with the LMCC and surrounding cities and circle back with some suggestions on the amount of increase. Council Member Sippel recommended adding some additional dollars to continue to build up the CIP fund – all Council Member’s agreed. 5. 6:30: Adjourn There being no further discussion, Council Member Horton made a motion to adjourn the meeting at 6:30p.m. *Check Summary Register© CITY OF SPRING PARK 08/28/24 10:29 AM Page 1 Batch: 090324PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 33915 CITY OF BLOOMINGTON 8/28/2024 $28.00 July 24' Water Testing Fees 33916 CARSON, CLELLAND, & SCHRED 8/28/2024 $1,435.00 July 2024 Legal Services - Water Rates 33917 HAWKINS, INC.8/28/2024 $50.00 Purchased Chemicals for WTP 33918 HENNEPIN CTY ACCTS RECEIVA 8/28/2024 $26,000.00 2024 Assessment Services 33919 MARK HODGES 8/28/2024 $75.00 Aug. 24' Work Session Recording 33920 JUBILEE FOODS 8/28/2024 $4.90 Water refills 33921 LAKESIDE NETWORKS 8/28/2024 $175.00 Internet Services 08/26/24-09/25/24 33922 METRO COUNCIL ENVIRON SER 8/28/2024 $21,068.56 Sep 24' Wastewater Treatment Monthly Fee 33923 METRO COUNCIL ENVIRON SER 8/28/2024 $54,123.30 July 2024 SAC (22) charges for 4165 Shoreline 33924 MNSPECT, LLC 8/28/2024 $18,795.10 July 24' Residential & Commercial Inspections/ 33925 NORLINGS LAKE MTKA LANDSC 8/28/2024 $4,421.25 July 24' Landscape Services 33926 CITY OF ORONO 8/28/2024 $60,835.88 July 24' Contracted Services - Public Works 33927 PRECISION UTILITIES 8/28/2024 $10,271.00 Locate Curb Stop at 3990 Sunset 33928 SHAUGHNESSY LAWN CARE 8/28/2024 $1,107.14 Clean Up and Mowing Services 07/15/24-08/15 33929 US BANK 8/28/2024 $840.57 July 24' Credit Card Purchases 33930 WASTE MANAGEMENT 8/28/2024 $248.95 July 24' Spring Park Resident Yard Waste Disp Total Checks $199,479.65 Batch: 090324PAY Page 1 08/28/24 10:31 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 10100 Wells Fargo Bank NA 33915 08/28/24 CITY OF BLOOMINGTON $28.00 July 24' Water Testing FeesTesting Fees 23935E 601-49400-306 $28.00Total 33916 08/28/24 CARSON, CLELLAND, & SCHREDER $217.50 July 2024 Legal Services - Water RatesLegal Fees 5945E 101-41600-304 $108.75 July 2024 Legal Services - Alcohol ComplianceLegal Fees 5945E 101-41600-304 $108.75 July 2024 Legal Services - HOA AgreementLegal Fees 5945E 101-41600-304 $1,000.00 July 2024 Legal Services - ProsecutionLegal Fees 5945E 101-42000-304 $1,435.00Total 33917 08/28/24 HAWKINS, INC. $50.00 Purchased Chemicals for WTPChemicals and Chem Pro 6836714E 601-49400-216 $50.00Total 33918 08/28/24 HENNEPIN CTY ACCTS RECEIVABLE $26,000.00 2024 Assessment ServicesContracted Services 1000228118E 101-41550-310 $26,000.00Total 33919 08/28/24 MARK HODGES $75.00 Aug. 24' Work Session RecordingRecording Service 7-04152024E 101-41100-109 $75.00Total 33920 08/28/24 JUBILEE FOODS $4.90 Water refillsOther MiscellaneousE 101-41500-437 $4.90Total 33921 08/28/24 LAKESIDE NETWORKS $58.34 Internet Services 08/26/24-09/25/24Internet Service 002202E 101-42000-324 $58.33 Internet Services 08/26/24-09/25/24Internet Service 002202E 601-49400-324 $58.33 Internet Services 08/26/24-09/25/24Internet Service 002202E 602-49450-324 $175.00Total 33922 08/28/24 METRO COUNCIL ENVIRON SERVICES $21,068.56 Sep 24' Wastewater Treatment Monthly FeeMCES Sewer Service Chg 0001175790E 602-49450-327 $21,068.56Total 33923 08/28/24 METRO COUNCIL ENVIRON SERVICES $44,282.70 July 2024 SAC (22) charges for 4165 ShorelineOther Miscellaneous 24SP-00025E 602-49450-437 $9,840.60 July 2024 SAC (22) charges for 4165 ShorelineOther Miscellaneous 24SP-00025E 602-49450-437 $54,123.30Total 33924 08/28/24 MNSPECT, LLC $7,326.52 July 24' Residential & Commercial Inspections/Permit Fees/General Fees/Staff Meeting Plan Check Fees 538252E 101-42400-305 $11,468.58 July 24' Residential & Commercial Inspections/Permit Fees/General Fees/Staff Meeting Contracted Services 538252E 101-42400-310 $18,795.10Total Batch: 090324PAY Page 2 08/28/24 10:31 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 33925 08/28/24 NORLINGS LAKE MTKA LANDSCAPE $4,421.25 July 24' Landscape ServicesLandscaping/Gardens/Mai 43603E 101-41940-432 $4,421.25Total 33926 08/28/24 CITY OF ORONO $12,538.20 July 24' Contracted Services - Public WorksContracted Services 20142420E 101-41510-310 $2,686.75 July 24' Contracted Services - Public WorksPeople Service/Orono 20142420E 601-49400-103 $2,686.75 July 24' Contracted Services - Public WorksPeople Service/Orono 20142420E 602-49450-103 $42,924.18 July 24' Contracted Services - PoliceContracted Services 20142420E 101-42000-310 $60,835.88Total 33927 08/28/24 PRECISION UTILITIES $10,271.00 Locate Curb Stop at 3990 SunsetContracted Services 1259E 601-49400-310 $10,271.00Total 33928 08/28/24 SHAUGHNESSY LAWN CARE $1,107.14 Clean Up and Mowing Services 07/15/24-08/15/24Contracted ServicesE 101-45200-310 $1,107.14Total 33929 08/28/24 US BANK $245.09 July 24' Credit Card PurchasesOther MiscellaneousE 101-41100-437 $278.16 July 24' Credit Card Purchases - File CabinetsOffice SuppliesE 101-41500-200 $288.56 July 24' Credit Card Purchases - EDD for Newsletter Postage & MeterE 101-41500-322 $9.60 July 24' Credit Card Purchases - UtilityUtilities/Electric/GasE 101-41900-381 $9.58 July 24' Credit Card Purchases - UtilityUtilities/Electric/GasE 601-49400-381 $9.58 July 24' Credit Card Purchases - UtilityUtilities/Electric/GasE 602-49450-381 $840.57Total 33930 08/28/24 WASTE MANAGEMENT $248.95 July 24' Spring Park Resident Yard Waste Disposal at Mulch Store Contracted Services 0000378-465E 101-42800-310 $248.95Total 10100 Wells Fargo Bank NA $199,479.65 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $108,429.47 601 WATER FUND $13,103.66 602 SEWER FUND $77,946.52 $199,479.65 CITY OF SPRING PARK COUNTY OF HENNEPIN SPRING PARK, MINNESOTA RESOLUTION #24-21 APPROVING PREMISES PERMIT APPLICATION FOR GAMBLING AT BACK CHANNEL BREWING LLC WHEREAS, the Northwest Tonka Lions Club submitted a Premises Permit Application for gambling, abiding by the laws of Minnesota governing lawful and rules of the Gambling Control Board; and WHEREAS, the local government must adopt a resolution specifically approving or denying said application; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Spring Park that Spring Park herby approved such application for a one-day event on September 22, 2024 for submission to the Gambling Control Board. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SPRING PARK on the 3rd day of September, 2024. APPROVED: Jeff Hoffman, Mayor ATTEST: Jamie Hoffman, City Clerk STAFF MEMO SPECIAL EVENT BACK CHANNEL BREWING BACKTOBERFEST SEPTEMBER 21, 2024 1. BACKGROUND: Back Channel Brewing has submitted a special event permit application for a special event to take place September 21, 2024 at 12:00 - 10:00PM. The event is an annual Oktoberfest celebration including live music, kick the pickle and food eating competitions. 2. DISCUSSION: The request for live outdoor music (including music played by a DJ) requires a special event permit. The live music will take place between 6:00p.m. and 9:00p.m. and complies with Section 18-122 of the Spring Park City Code. Any alcoholic beverages being taken outside of the principal building or patio area shall be limited to a defined area. At no point shall any alcoholic beverages be allowed outside of the outdoor patio area, the extended area demarcated by barriers, or the principal building. The event organizers will coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precaution s have been put into place. 3. FINANCIAL & SAFETY CONSIDERATIONS: All required permit fees have been received and both the Orono Police and Mound Fire have approved these events without concern. 4. RECOMMENDED ACTION: Approve Special Event Application No.#24-12, Backtoberfest for Back Channel Brewing. City of Spring Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US Staff Memo: General Fund: 2025 Preliminary Levy To: Spring Park – Mayor and Council From: Mike Anderson, City Administrator Subject: 2025 Preliminary Levy Proposal The purpose of this memorandum is to provide you with the calculations and background information regarding the proposed 2025 preliminary levy in preparation for Truth in Taxation in December. As of today, we are currently looking at a 10.32% levy or $190,000.00 dollars. This is based on staff recommendations to this date, discussions, and projected increases for contracts, bond payments, and includes the capital project funds. The proposed levy increase includes: - Police Contract: $16,000, increase of 3% - Public Works Contract: $4,500, increase of 3% - Fire Services: $10,000, increase of 5% - New line item for potential Merit Salary adjustments for staff: $15,000 - Administrator salary adjustment – 15% or roughly $15,000 - Additional $5,000 for snow removal and Spring Clean Up - Additional $7,000 for annual recycling costs - COLA for Staff: 3% - Added the additional 2% from COLA to IT - $8,160 - 5% increase for Health Insurance - Adding $50,000 to transfer into CIP plan - $12,000 Council Salary Adjustments ($200 per month additional) Staff recommends making a motion to approve Resolution #24-19: Adopting 2025 Preliminary Levy. Between now and December 2, Staff and Council can discuss dropping the levy from 10.32% to whichever number the Council desires. CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION 24-19 A RESOLUTION ADOPTING 2025 PRELIMINARY TAX LEVY BE IT RESOLVED by the City Council of the City of Spring Park, County of Hennepin, Minnesota, that the following sums of money be levied for the current year, collectible in 2025, upon taxable property in the City of Spring Park, for the following purposes: General Revenue Levy: $1,625,318.00 Debt Service Levy: $142,279.00 Total General Fund Levy: $1,767,597.00 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. Adopted by the City Council of the City of Spring Park, Minnesota on September 3, 2024. Approved: ______________________ Jeff Hoffman, Mayor Attest: ______________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #24-20 AMENDING RESOLUTION #24-03 CHANGING TIMES OF REGULAR CITY COUNCIL AND WORK SESSION MEETINGS WHEREAS, the City of Spring Park has established a program of setting times for City Council, Planning Commission, and other various committee meetings; and WHEREAS, the meetings and committees will meet on specific dates and times as listed; and WHEREAS, if these meetings or committee dates and times are changed, they will be posted at City Hall on the bulletin board, posted on the city website, and/or announced at regular City Council meetings. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Spring Park that the following times are designated for the purpose of such meetings effective September 16, 2024: 1. Regular City Council Meetings will be held on the first and third Monday of each month at Spring Park City Hall at 6:00 p.m. unless they fall on a legal holiday, in which case they will meet on the succeeding day. 2. Council Work Sessions will be held the third Monday of the month starting at 5:00 p.m. unless they fall on a legal holiday, in which case they will meet on the succeeding day. ADOPTED by the City Council of the City of Spring Park this 3rd day of September, 2024. CITY OF SPRING PARK Approved: ________________________________ Jeff Hoffman, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk