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11/18/2024 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Comment, individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, except for referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA NOVEMBER 18, 2024 – 6:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT Those wishing to speak must state their name and address for the record. Each person will have three (3) minutes to make their remarks. Speakers will address all comments to the City Council. The Council will not take official action on any item presented during the Public Comment period. 5. REQUESTS & PRESENTATIONS 6. CONSENT AGENDA a. Minutes - Regular City Council & Work Session Meetings – October 21, 2024 b. Minutes – Canvassing Board – Special Meeting – November 13, 2024 c. Approve Payroll and Expenditures d. Ordinance #24-06: Amending Building Code for Electrical Inspection Requirements 7. ACTION AGENDA a. Adopting Street Light Standards b. Approving LMCD Representative 8. REPORTS a. Mayor & Council b. Staff 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. December 2, 2024 – Regular City Council Meeting/Truth in Taxation – 6:00PM b. December 12, 2024 – Holiday Tree Lighting – 5:00PM c. December 16, 2024 – Regular City Council Meeting – 6:00PM d. December 16, 2024 – Council Work Session – 5:00PM Like us on Facebook to follow City Events and Happenings! 10. ADJOURNMENT All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. CITY OF SPRING PARK CITY COUNCIL MINUTES OCTOBER 21, 2024 – 6:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. Council Present: Mayor Hoffman, Council Member’s Rimolde, Sippel, Chase, and Horton. Staff Present: City Administrator Anderson 2. PLEDGE OF ALLEGIANCE Mayor Hoffman led the audience in the Pledge of Allegiance. 3. APPROVAL OF AGENDA Council Member Sippel motioned, being seconded by Council Member Horton, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 4. PUBLIC COMMENT: None 5. REQUESTS & PRESENTATIONS: None 6. CONSENT AGENDA a. Minutes - Regular City Council Meeting – October 7, 2024 b. Approve Payroll and Expenditures c. Final Pay Request – Warren Ave Project Council Member Horton motioned, being seconded by Mayor Hoffman, to approve the Consent Agenda as presented. On vote being taken, the motion was unanimously approved. 7. ACTION AGENDA a. LMCD Representative Vacancy – Staff will run an ad in the Laker and also post the vacancy in the Fall newsletter. b. Gillespie Center Funding – this will remain as a budget line item, but money will be withheld pending further information from the Gillespie Center on the formula allocation. This agenda item will also be added to the next meeting agenda for further discussion. 8. REPORTS a. Mayor & Council – Mayor Hoffman and City Administrator Anderson commented on their meeting with the Hennepin County Commissioner. Their main discussion surrounded the strain that the elections can be put on the smaller cities when there are special elections and absentee. b. Staff: No comment. 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. November 2, 2024 – Fall Clean Up b. November 4, 2024 – Regular City Council Meeting – 6:00pm c. November 13, 2024 – Planning Commission Meeting – 6:00pm d. November 18, 2024 – Regular City Council Meeting – 6:00pm All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. e. November 18, 2204 – Council Work Session – 5:00pm f. December 12, 2024 – Holiday Tree Lighting 10. ADJOURNMENT There being no further discussion, Council Member Sippel motioned, being seconded by Council Member Horton, to adjourn the meeting at 6:08p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk CITY OF SPRING PARK WORK SESSION MINUTES OCTOBER 21, 2024 – 5:00 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 5:00: 2025 Budget (Gillespie Center Funding) City Administrator Anderson reviewed some budget updates that were made per the last discussion and asked Council if he should include a line item for the Gillespie Center donation. Discussion was had. Council Member Sippel requested that the “Contracted Services” budget line items be renamed to what they are, i.e. police, public works, fire, etc. It was also requested that any items that had previously been broken out between all 3 funds need to be redistributed to the appropriate funds where they belong. The Gillespie Center needs to provide more data and/or rework the allocation formula before we agree to a donation amount. The amount will remain as a budget item but will not be paid out until the amount has been agreed to. 2. 5:15: City Contracts: Essential Services (Fire, PD, PW, Plowing) City Administrator Anderson provided the essential service contracts to the Council for review of the expiration dates and notice to terminate. 3. 5:40: LMCD Representative Discussion Council requested to run an ad in the Laker and post the open position in the Fall newsletter. 4. 5:45: Miscellaneous City Administrator Anderson recapped the benefits for the utility upgrade that was requested at a prior meeting and stated he would bring this forward again. Kirk from Core and Main will present all the benefits at a future meeting. 5. 6:00: Adjourn There being no further discussion, the work session was adjourned at 5:57p.m. All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. CITY OF SPRING PARK CITY COUNCIL MINUTES SPECIAL MEETING NOVEMBER 13, 2024 – 5:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 5:00 p.m. Council Present: Mayor Hoffman, Council Member’s Rimolde, Sippel, and Chase. Council Member Horton was absent. Staff Present: City Administrator Anderson 2. APPROVAL OF AGENDA Council Member Sippel motioned, being seconded by Council Member Chase, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 3. CONSENT AGENDA a. Resolution 24-22: Declaring Results of the General Election, November 5, 2024 b. Approving Abstract of Votes Cast Council Member Sippel motioned, being seconded by Council Member Chase, to approve Resolution 24-22: Declaring the Results of the General Election, November 5, 2024 and the Abstract of Votes Cast. On vote being taken, the motion was unanimously approved. 4. ACTION AGENDA: no action required. 5. ADJOURNMENT There being no further discussion, Council Member Rimolde motioned, being seconded by Council Member Chase, to adjourn the meeting at 5:01p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk 6. *Check Summary Register© CITY OF SPRING PARK 11/15/24 9:39 AM Page 1 Batch: 111824PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 34011 AZTEC IRRIGATION INC.11/15/2024 $790.00 Winterize irrigation system - City Hall 34012 CITY OF BLOOMINGTON 11/15/2024 $28.00 Sept. 24' Water Testing Fees 34013 CENTERPOINT ENERGY 11/15/2024 $323.77 Gas usage 09/21/24-10/21/24 34014 ECM PUBLISHERS, INC.11/15/2024 $303.80 2024 Election Publishings 34015 GOOD TO BE HOME CLEANING 11/15/2024 $250.00 Oct. 2024 City Hall Cleaning Services 34016 HAWKINS, INC.11/15/2024 $10.00 Purchased Chemicals for WTP 34017 KODIAK POWER SOLUTIONS 11/15/2024 $275.00 Steam Clean LS #2 34018 LOFFLER COMPANIES, INC.11/15/2024 $89.27 Copier Usage 09/22/24-10/21/24 34019 MISSION COMMUNICATIONS LL 11/15/2024 $2,084.40 Alarm Monitoring System for Lift Stations 34020 MOORE ENGINEERING, INC 11/15/2024 $48,057.21 Engineering Services - WTP Improvements 34021 NAVARRE TRUE VALUE HARDW 11/15/2024 $46.96 WTP Thermostat 34022 NORLINGS LAKE MTKA LANDSC 11/15/2024 $31,830.00 Clean and seal main entrance steps 34023 OPTUM BANK 11/15/2024 $11.25 HSA Employee Monthly Service Fees 34024 CITY OF ORONO 11/15/2024 $75.00 Aug. 2024 Jail Charges 34025 QUALITY CONTROL & INTEGR., I 11/15/2024 $1,067.50 Service Call for LS #3 34026 REPUBLIC SERVICES, INC 11/15/2024 $1,808.91 Doc. Destructions Shredding Services for Oct. 34027 TWIN CITIES FLAG SOURCE 11/15/2024 $1,440.00 50 3x5 Nylong USA Flags 34028 UNICLEAN CLEANROOM SERVIC 11/15/2024 $122.37 Rug rental services 09/29/24-10/26/24 34029 WSB & ASSOCIATES, INC.11/15/2024 $436.50 Sept. 24' Planning Services - General Services 34030 XCEL ENERGY 11/15/2024 $104.52 Electric Usage 09/24/24 - 10/23/24 - XMAS lig Total Checks $89,154.46 Batch: 111824PAY Page 1 11/15/24 9:39 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 10100 Wells Fargo Bank NA 34011 11/15/24 AZTEC IRRIGATION INC. $490.00 Locating main line at City HallContracted Services 2367E 101-41900-310 $150.00 Winterize irrigation system - City HallContracted Services 2368E 101-41900-310 $150.00 Winterize irrigation system - WTPContracted Services 2368E 601-49400-310 $790.00Total 34012 11/15/24 CITY OF BLOOMINGTON $28.00 Sept. 24' Water Testing FeesTesting Fees 24271E 601-49400-306 $28.00Total 34013 11/15/24 CENTERPOINT ENERGY $23.56 Gas usage 09/21/24-10/21/24Utilities/Electric/GasE 101-41900-381 $192.94 Gas usage 09/21/24-10/21/24Utilities/Electric/GasE 601-49400-381 $107.27 Gas usage 09/21/24-10/21/24Utilities/Electric/GasE 602-49450-381 $323.77Total 34014 11/15/24 ECM PUBLISHERS, INC. $66.00 2024 Election PublishingsLegal Notices Publishing 1020395E 101-41410-351 $237.80 2024 Election PublishingsLegal Notices Publishing 1021412E 101-41410-351 $303.80Total 34015 11/15/24 GOOD TO BE HOME CLEANING SERVI $250.00 Oct. 2024 City Hall Cleaning ServicesContracted Services Oct2024E 101-41900-310 $250.00Total 34016 11/15/24 HAWKINS, INC. $10.00 Purchased Chemicals for WTPChemicals and Chem Pro 6888319E 601-49400-216 $10.00Total 34017 11/15/24 KODIAK POWER SOLUTIONS $275.00 Steam Clean LS #2Repairs/Maint General 16236901E 602-49450-400 $275.00Total 34018 11/15/24 LOFFLER COMPANIES, INC. $29.77 Copier Usage 09/22/24-10/21/24Office Equipment/Rental 4838726E 101-41500-413 $29.75 Copier Usage 09/22/24-10/21/24Office Equipment/Rental 4838726E 601-49400-413 $29.75 Copier Usage 09/22/24-10/21/24Office Equipment/Rental 4838726E 602-49450-413 $89.27Total 34019 11/15/24 MISSION COMMUNICATIONS LLC $2,084.40 Alarm Monitoring System for Lift StationsOther Miscellaneous 1093151E 602-49450-437 $2,084.40Total 34020 11/15/24 MOORE ENGINEERING, INC $18,041.25 Engineering Services - 2024 Street Project2024 Street Project 40680E 201-43100-531 $3,906.25 Engineering Services - Sept. 24' General Eng. Contracted Services Contracted Services 40892E 101-41910-310 $247.50 Engineering Services - Development ReviewContracted Services 40893E 101-41910-310 $23,692.21 Engineering Services - 2024 Street Project2024 Street Project 40895E 201-43100-531 $2,170.00 Engineering Services - WTP ImprovementsEngineering Fees 40896E 601-49400-303 Batch: 111824PAY Page 2 11/15/24 9:39 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $48,057.21Total 34021 11/15/24 NAVARRE TRUE VALUE HARDWARE $46.96 WTP ThermostatShop Supplies 348211E 601-49400-215 $46.96Total 34022 11/15/24 NORLINGS LAKE MTKA LANDSCAPE $31,830.00 Clean and seal main entrance stepsRepairs/Maint Streets/Str 43865E 101-43100-402 $31,830.00Total 34023 11/15/24 OPTUM BANK $11.25 HSA Employee Monthly Service FeesPERA/FICA/Hosp Ins 0001656421E 101-41500-121 $11.25Total 34024 11/15/24 CITY OF ORONO $75.00 Aug. 2024 Jail ChargesContracted Services 20142470E 101-42000-310 $75.00Total 34025 11/15/24 QUALITY CONTROL & INTEGR., INC $1,067.50 Service Call for LS #3LS Repair/Maint 47816E 602-49450-491 $1,067.50Total 34026 11/15/24 REPUBLIC SERVICES, INC $1,615.44 Oct. 2024 Recycling ServicesContracted Services 0894-006873E 101-42900-310 $193.47 Doc. Destructions Shredding Services for Oct. 2024Other Miscellaneous 0894-006890E 101-41500-437 $1,808.91Total 34027 11/15/24 TWIN CITIES FLAG SOURCE $1,440.00 50 3x5 Nylong USA FlagsFlags/Banners/Maint/Labo 39755E 101-41940-431 $1,440.00Total 34028 11/15/24 UNICLEAN CLEANROOM SERVICES $122.37 Rug rental services 09/29/24-10/26/24Contracted Services 210500E 101-41500-310 $122.37Total 34029 11/15/24 WSB & ASSOCIATES, INC. $436.50 Sept. 24' Planning Services - General ServicesContracted Services R-024509-00E 101-41910-310 $436.50Total 34030 11/15/24 XCEL ENERGY $8.68 Electric Usage 09/24/24 - 10/23/24 - XMAS lightsUtilities/Electric/Gas 1140282435E 101-41900-381 $95.84 Electric Usage 09/24/24 - 10/23/24 - 4468 Shoreline Utilities/Electric/Gas 1140367468E 101-41900-381 $104.52Total 10100 Wells Fargo Bank NA $89,154.46 Batch: 111824PAY Page 3 11/15/24 9:39 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $41,229.43 201 PUBLIC IMPROV REVOLVING FUND $41,733.46 601 WATER FUND $2,627.65 602 SEWER FUND $3,563.92 $89,154.46 City of Spring Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US Staff Memo: Ordinance Change To: Spring Park – Mayor and Council From: Mike Anderson, City Administrator Subject: Amending City Building Code Ordinance The City currently contracts with SafeBuilt (formerly MNSpect) for building permits, inspections, and code enforcement. As of the end of November 2024, SafeBuilt will no longer provide Electrical Inspections as part of their scope of work. The ordinance updates would require permit applicants to get inspections from the State. We are required to have this amendment to the Ordinance completed by the end of this month and applicants are required to get these inspections, per City Code. Recommendation: Council approves Ordinance #24-06: Amending Chapter 10, Sections 10-31, 10-32, and 10-33 of Spring Park City Code to transfer electrical permitting and inspection authority to the State and update State Statutory code references. CITY OF SPRING PARK HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 24-06 AN ORDINANCE AMENDING SECTIONS 10-31, 10-32, AND 10-33 OF THE SPRING PARK CITY CODE TO TRANSFER ELECTRICAL PERMITTING AND INSPECTION AUTHORITY TO THE STATE AND UPDATE STATE STATUTORY CODE REFERENCES THE CITY COUNCIL OF THE CITY OF SPRING PARK, MINNESOTA ORDAINS AS FOLLOWS: Section 1. Sections 10-31, 10-32, and 10-33 of Chapter 10 (Building Code Ordinance) are hereby amended to delete the strikeouts and add the underlined language to read as follows: Sec. 10-31. Adopted. (a) The Minnesota State Building Code, established pursuant to Minn. Stat. §§ 16B.59—16B.75 326B.101 – 326B.194, is adopted as the building code for the city. The code is incorporated in this article as if fully set out. A copy of the code shall be kept on file in the office of the city administrator/clerk/treasurer. (b) For purposes of this article, the Minnesota State Building Code includes the following chapters of Minnesota Rules: (1) 1301 Building Official Certification. (2) 1302 State Building Construction Approvals. (3) 1305 Adoption of the 1997 Uniform International Building Code. including appendix chapters: a. 3, division I, Detention and Correctional Facilities. b. 12, division II, Sound Transmission Control. c. 15, Reroofing. d. 16, division I, Snow Load Design. e. 29, Minimum Plumbing Fixtures. f. 31, Division II, Membrane Structures. (4) 1307 Elevators and Related Devices Code. (5) 1315 Adoption of the 1999 National Minnesota Electrical Code. (6) 1322 Residential Energy Code (7) 1323 Commercial Energy Code (6) (8) 1325.1100 Solar Energy Systems. (7) (9) 1330 Fallout Shelters. (8) (10) 1335 Floodproofing Regulations. (9) (11) 1346 Minnesota State Mechanical Code, Adoption of the 1991 Uniform Mechanical Code and Fuel Gas Codes. (10) (12) 1350 Manufactured Homes. (11) (13) 1360 Prefabricated Buildings. (12) (14) 1361 Industrialized/Modular Buildings and Building Components. (13) (15) 1370 Storm Shelters (Manufactured Home Parks). (14) (16) 4715 Minnesota Plumbing Code. (15) 7670 Minnesota Energy Code. (c) This city adopts by reference all of the following optional appendix chapters of the 1997 Uniform Building Code as authorized by Minnesota Rules part 1305.0020 subpart 2:3, division III, 1992 One and Two Family Dwelling Code; 33, Excavation and Grading. (d)(c) This city adopts by reference the following optional chapters of Minnesota Rules parts 1306 (Group M, S, or F occupancies with 5,000 or more gross square feet).0020, Subp 2; 1335, Floodproofing regulations part 1335.0600 to 1335.1200. Sec. 10-32. Application, administration and enforcement. (a) The application, administration, and enforcement of the building code shall be in accordance with Minnesota Rules, chapter 1300. The building code shall be enforced within the extraterritorial limits permitted by Minn. Stat. § 16B.62, subd. 1 326B.121, subd 2(d),when so established by ordinance, including electrical inspections and permits. (b) The code enforcement agency of this municipality is the city. The city shall appoint a building official to administer the code, except for electrical permitting and inspections as outlined below, who shall have the qualifications set forth in Minn. Stat. § 16B.65326B.133, subd. 2, and who shall be certified as provided in Minn. Stat. § 16B.65326B.133, subd. 3. All electrical permitting and inspections shall be administered and conducted by the State of Minnesota, as managed by the Department of Labor and Industry (DLI). Sec. 10-33. Permits and fees. (a) The issuance of permits and the collection of fees shall be as authorized in Minn. Stat. § 16B.62, subd. 1 326B.121, and as provided for in chapter 1 of the 1997 Uniform Building Code and Minnesota Rules parts 1305.0106 and 1305.0107 in accordance with Minnesota Rules, chapters 1300 and 1305. (b) Permit fees shall be assessed for work governed by the code in accordance with the fee schedule in appendix A to the Code. In addition, a surcharge fee shall be collected on all permits issued for work governed by the code in accordance with Minn. Stat. § 16B.70 326B.148. Q:\Projects\23000\23600\23671F SpringParkMN SunsetDriveUtilityDesign\000-Miscellaneous\09-Project Management (R1) Page | 1 Memorandum Date: November 14, 2024 Prepared By: John W Morast, PE Project: City of Spring Park, MN Street Lighting Standards Contractor: n/a Subject: Sunset Dr. and Neighborhood Street Lighting Sunset Drive Lighting The City is partnering with Hennepin County on the reconstruction of Sunset Drive. The City is undertaking the reconstruc5ion of the city owned utilities (water and sewer) as well as underground the overhead utility wires. Part of the undergrounding of the overhead utilities is replacing street lights. The City applied for and received an LRIP grant for the project. Replacing streetlights is an eligible cost within the LRIP grant. However, the lights must be a City standard, and not decorative lighting. During the LRIP kickoff meeting with MnDOT, streetlights were discussed. The City needs to formally adopt street light standards for them to be an eligible cost. The Council’s desire was to match the existing streetlights in the Mist section of the roadway and carry that style along the entire length of Sunset Dr. We have researched and obtained past project designs to try to determine the manufacturer of those lights. We were unable to find any details or standards. We further researched different manufacturers and found items manufactured by US Architectural Lighting Company that closely match the existing lights. The obvious difference is that the existing light has a straight piece from the top of the pole to the top of the light and the “new” one has a curved piece. The lights themselves are similar, and there are a few styles offered by the manufacturer. The Model DSS1, shown below, seems to best match the “Mist” light style. There are several bases to choose from. We felt that the pole & base shown in the street view photo below closely resembles the existing style, which is a Millerbrand Bemidji (DBA) pole. Council can decide on a style and once a light standard is approved, it become eligible for the LRIP funding. Two Carlson Parkway, Ste 110, Plymouth, MN 55447 P: 612.355.7726 Memorandum Sunset Drive & Neighborhood Lighting Page | 2 US Architectural Lighting Co. Light Style – Model DSS1 w/ XBC arm Pole – Millerbrand Bemidji (DBA) Pole Memorandum Sunset Drive & Neighborhood Lighting Page | 3 Existing “Mist” Style Lights Memorandum Sunset Drive & Neighborhood Lighting Page | 4 Neighborhood Lighting Recent street projects including Black Lake Road and West Arm Drive had new streetlights installed by Xcel. The City council had previous discussions on these lights and liked them for the neighborhood street settings. They seem to have clean lines and no protruding lenses, and there were noted discussions that the lights had not collected cobwebs, so Council liked that style. Xcel does not have a detail sheet for these lights, but they do have a “cut sheet” which describes them and this is what they installed. The Xcel version is a direct bury pole, with no cladding on the bottom. A picture from the West Arm project showing an Xcel streetlight: Memorandum Sunset Drive & Neighborhood Lighting Page | 5 The description below is how Xcel told us they specify the lights in their contracts: Memorandum Sunset Drive & Neighborhood Lighting Page | 6 Memorandum Sunset Drive & Neighborhood Lighting Page | 7 If Council approves of these styles and desires to have streetlights be an eligible cost for the Sunset Drive LRIP grant, Council should at least officially adopt the US Architectural Lighting DSS1 as the City standard so it can be directed to be used on the Sunset Drive project. With a streetlight approved, we can provide the head type, pole, etc. to Hennepin County and they can start modelling the light patterns to ensure street lighting standards are met and start designing the streetlights along Sunset Drive.