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1/21/2025 - City Council - Regular - Agendas
* The Consent Agenda lists those items of business which are considered to be routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Comment, individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items disc ussed at the forum, with the exception of referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA JANUARY 21, 2025 – 6:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 2b. OATH OF OFFICE (Chase, Suttle, Turner) 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT Those wishing to speak must state their name and address for the record. Each person will have three (3) minutes to make their remarks. Speakers will address all comments to the City Council as a whole and not one individual councilmember. The Council may not take action on an item presented during the Public Comment period. When appropriate, the Council may refer inquiries and items brought up during the Public Comment period to the City Administrator for follow-up. 5. REQUESTS & PRESENTATIONS 6. CONSENT AGENDA a. City Council and Work Session Meeting Minutes: December 16, 2024 b. Approve Payroll, Expenditures, and Claims for Payment c. Special Event Permit #25-01: Back Channel Brewing: Electric Snow Globe/Dance Agenda d. Resolution #25-02: Naming Official Depository e. Resolution #25-03: Establishing Order of Business f. Resolution #25-04: Pre-Authorization of Certain Claim Payments g. Resolution #25-05: Authorizing Use of Credit Cards h. Resolution #25-06: Naming Official Newspaper i. Resolution #25-07: Electronic Funds Transfer 7. ACTION AGENDA a. Confirm Official City Appointments 2025 8. REPORTS a. Mayor & Council b. Staff 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. February 3, 2025 - Regular City Council Meeting – 6:00PM b. February 12, 2025 - Planning Commission Meeting – 6:00PM c. February 18, 2025 - Regular City Council Meeting – 6:00PM d. February 18, 2025 - City Council Work Session – 5:00PM 10. ADJOURNMENT All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. CITY OF SPRING PARK CITY COUNCIL MINUTES DECEMBER 16, 2024 – 6:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. Council Present: Mayor Hoffman, Council Member’s Rimolde, Sippel, Chase, and Horton Staff Present: City Administrator Anderson 2. PLEDGE OF ALLEGIANCE Mayor Hoffman led the audience in the Pledge of Allegiance. 3. APPROVAL OF AGENDA Council Member Sippel motioned, being seconded by Council Member Horton, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 4. PUBLIC COMMENT: None 5. REQUESTS & PRESENTATIONS Proclamation – Councilmember Chase. Council Member Chase read the proclamation dedication for Mayor Hoffman from the Council and City of Spring Park. 6. CONSENT AGENDA a. Minutes - Regular City Council Meeting - December 2, 2024 b. Approve Payroll, Expenditures, and Claims for Payment c. Resolution #24-25: Extending City Support for Future Fire Partnership Discussions d. Resolution #25-01: Setting 2025 Meeting Dates, Holidays, and Office Hours Council Member Horton motioned, being seconded by Council Member Rimolde, to approve the Consent Agenda as presented. On vote being taken, the motion was unanimously approved. 7. ACTION AGENDA a. Administrative Committee Recommendations: the administrative committee’s recommendations for staff salary increases are 3% for COLA and a 2% merit increase. Council Member Chase motioned, being seconded by Council Member Sippel, to approve the administrative committee’s salary increase recommendations for City staff. On roll call vote, Rimolde - yes, Sippel – yes, Hoffman - abstain, Chase – yes, Horton – yes. Motion approved 4-0. b. Utility Upgrade Discussion: All agreed that they want to move towards upgrading our water system with the AMI antennae and replacing water meters. However, more detailed data was requested on cost, how to take advantage of the upgrade benefits, and a strategic process and cost analysis for replacing the meters starting with the replacement of the oldest ones first. The action was tabled until first part of next year. 8. REPORTS a. Mayor & Council; Mayor Hoffman and Council Member Rimolde thanked everyone for their confidence and trust in serving the residents in the City of Spring Park. All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. b. Staff: no report. 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. December 24, 25, and January 1 – City Offices Closed b. January 6, 2025 – Regular City Council Meeting – 6:00PM c. January 8, 2025 – Planning Commission Meeting – 6:00PM d. January 21, 2025 – Regular City Council Meeting – 6:00PM e. January 21, 2025 – Council Work Session – 5:00PM 10. ADJOURNMENT There being no further discussion, Council Member Rimolde motioned, being seconded by Council Member Sippel, to adjourn the meeting at 6:56p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk CITY OF SPRING PARK WORK SESSION MINUTES DECEMBER 16, 2024 – 5:30 PM SPRING PARK CITY HALL (Work Session discussion times are approximate) 1. 5:30: Utility Upgrades City Administrator Anderson and Kirk from Core and Main recapped the multiple benefits of adding the suggested utility upgrade to our current system. Kirk also suggested that we start replacing some of the old meters as we are currently losing a lot of revenue due to their age. Discussion was had. A decision will be made on the next steps as part of the Council meeting. 2. 5:55: Miscellaneous: none 3. 6:00: Adjourn After no further discussion, Council Member Rimolde motioned, being seconded by Council Member Horton, to adjourn the meeting at 6:00pm. *Check Summary Register© CITY OF SPRING PARK 01/16/25 9:34 AM Page 1 Batch: PAY250102,012025PAY01,012025PAY02 Name Check Date Check Amt 10100 Wells Fargo Bank NA 34114 XCEL ENERGY 1/2/2025 $7,000.00 Advance Payment for Reroute Elect PASW - C 34116 CITY OF BLOOMINGTON 1/14/2025 $28.00 Nov. 24' Water Testing Fees 34117 CENTERPOINT ENERGY 1/14/2025 $1,346.23 Gas usage 10/22/24-11/19/24 34118 GOOD TO BE HOME CLEANING 1/14/2025 $250.00 Dec. 2024 City Hall Cleaning Services 34119 GOPHER STATE ONE-CALL 1/14/2025 $6.75 Dec. 2024 Locates 34120 MARK HODGES 1/14/2025 $75.00 Dec. 24' Work Session Recording 34121 LOFFLER COMPANIES, INC.1/14/2025 $79.65 Copier Usage 11/22/24-12/21/24 34122 MNSPECT, LLC 1/14/2025 $3,271.04 Dec. 24' Residential & Commercial Inspections 34123 MOORE ENGINEERING, INC 1/14/2025 $1,903.75 Engineering Services - Nov. 24' General Eng. 34124 REPUBLIC SERVICES, INC 1/14/2025 $1,615.44 Dec. 2024 Recycling Services 34125 SOLUTION BUILDERS, INC.1/14/2025 $169.50 Dec. 24' Microsoft Online Services 34126 US BANK 1/14/2025 $1,008.35 Dec. 24' Credit Card Purchases - Office Suppli 34127 WSB & ASSOCIATES, INC.1/14/2025 $97.00 Nov. 24' Planning Services - General Planning 34128 XCEL ENERGY 1/14/2025 $4,930.81 Electric Usage 11/21/24-12/25/24 Xmas Lights 34129 ABDO LLP 1/14/2025 $6,500.00 Certified audit services for year ended 12/31/24 34130 BOND TRUST SERVICES CORP 1/14/2025 $395,725.64 GO Bond 2015A - Principal Payment 34131 CENTERPOINT ENERGY 1/14/2025 $3,000.00 ESCROW RETURNS for No.24-03ROW 34132 JUBILEE FOODS 1/14/2025 $8.85 Water Refills 34133 MN CITY/COUNTY MANAGEMEN 1/14/2025 $145.00 2025 MCMA Membership Renewal for Mike An 34134 METRO COUNCIL ENVIRON SER 1/14/2025 $26,180.34 Feb. 25' Wastewater Treatment Monthly Fee 34135 LEAGUE OF MINNESOTA CITIES 1/14/2025 $30.00 2025 LMC Annual MN Mayors Association Me 34136 MOORE ENGINEERING, INC 1/14/2025 $10,583.13 MS4 Audit Services 34137 CITY OF MOUND FINANCE DEPT 1/14/2025 $46,030.50 2025 1st Qtr.Contracted Fire Service & Protecti 34138 OPTUM BANK 1/14/2025 $11.25 HSA Employee 2024 Q4 Service Fees 34139 CITY OF ORONO 1/14/2025 $62,660.96 Jan. 25' Contracted Services - Public Works 34140 QED ENVIRONMENTAL SYSTEM 1/14/2025 $253.36 Purchase of 24 Gaskets for WTP 34141 SOLUTION BUILDERS, INC.1/14/2025 $2,548.85 Feb. 25' Managed IT Services 34142 CITY OF SPRING PARK 1/14/2025 $95.97 4th Qtr. Utility 2024 Total Checks $575,555.37 Batch: PAY250102,012025PAY01,012025PAY02 Page 1 01/16/25 9:34 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 10100 Wells Fargo Bank NA 34114 01/02/25 XCEL ENERGY $7,000.00 Advance Payment for Reroute Elect PASW - Contract #2786928 Sunset Drive - Undergroun 1150993925E 201-43100-532 $7,000.00Total 34116 01/14/25 CITY OF BLOOMINGTON $28.00 Nov. 24' Water Testing FeesTesting Fees 24494E 601-49400-306 $28.00Total 34117 01/14/25 CENTERPOINT ENERGY $72.61 Gas usage 10/22/24-11/19/24Utilities/Electric/GasE 101-41900-381 $259.64 Gas usage 10/22/24-11/19/24Utilities/Electric/GasE 601-49400-381 $99.91 Gas usage 10/22/24-11/19/24Utilities/Electric/GasE 602-49450-381 $263.27 Gas usage 11/20/24-12/18/24Utilities/Electric/GasE 101-41900-381 $546.77 Gas usage 11/20/24-12/18/24Utilities/Electric/GasE 601-49400-381 $104.03 Gas usage 11/20/24-12/18/24Utilities/Electric/GasE 602-49450-381 $1,346.23Total 34118 01/14/25 GOOD TO BE HOME CLEANING SERVI $250.00 Dec. 2024 City Hall Cleaning ServicesContracted Services Dec2024E 101-41900-310 $250.00Total 34119 01/14/25 GOPHER STATE ONE-CALL $3.38 Dec. 2024 LocatesContracted Services 4120761E 601-49400-310 $3.37 Dec. 2024 LocatesContracted Services 4120761E 602-49450-310 $6.75Total 34120 01/14/25 MARK HODGES $75.00 Dec. 24' Work Session RecordingRecording Service 10-12162024E 101-41100-109 $75.00Total 34121 01/14/25 LOFFLER COMPANIES, INC. $26.55 Copier Usage 11/22/24-12/21/24Office Equipment/Rental 4896838E 101-41500-413 $26.55 Copier Usage 11/22/24-12/21/24Office Equipment/Rental 4896838E 601-49400-413 $26.55 Copier Usage 11/22/24-12/21/24Office Equipment/Rental 4896838E 602-49450-413 $79.65Total 34122 01/14/25 MNSPECT, LLC $331.50 Dec. 24' Code Enforcement ServicesContracted Services 1118502E 101-42400-310 $1,139.29 Dec. 24' Residential & Commercial Inspections/Permit Fees/General Fees Plan Check Fees 1133022E 101-42400-305 $1,800.25 Dec. 24' Residential & Commercial Inspections/Permit Fees/General Fees Contracted Services 1133022E 101-42400-310 $3,271.04Total 34123 01/14/25 MOORE ENGINEERING, INC $1,903.75 Engineering Services - Nov. 24' General Eng. Contracted Services Contracted Services 41942E 101-41910-310 $1,903.75Total 34124 01/14/25 REPUBLIC SERVICES, INC Batch: PAY250102,012025PAY01,012025PAY02 Page 2 01/16/25 9:34 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $1,615.44 Dec. 2024 Recycling ServicesContracted Services 0894-006936E 101-42900-310 $1,615.44Total 34125 01/14/25 SOLUTION BUILDERS, INC. $169.50 Dec. 24' Microsoft Online ServicesComputer Support/Supplie SB60437E 101-41500-207 $169.50Total 34126 01/14/25 US BANK $89.97 Dec. 24' Credit Card Purchases - Office SuppliesOffice SuppliesE 101-41500-200 $831.24 Dec. 24' Credit Card Purchases - Holiday LightingOther MiscellaneousE 101-41500-437 $36.68 Dec. 24' Credit Card Purchases - AdobeComputer Support/SupplieE 101-41500-207 $50.46 Dec. 24' Credit Card Purchases - Sealant for WTPShop SuppliesE 601-49400-215 $1,008.35Total 34127 01/14/25 WSB & ASSOCIATES, INC. $97.00 Nov. 24' Planning Services - General Planning Services Contracted Services R-024509-00E 101-41910-310 $97.00Total 34128 01/14/25 XCEL ENERGY $9.99 Electric Usage 11/21/24-12/25/24 Xmas LightsUtilities/Electric/Gas 1152064895E 101-41900-381 $140.43 Electric Usage 11/21/24-12/25/24 Shoreline DriveUtilities/Electric/Gas 1152141439E 101-41900-381 $129.80 Electric Usage 11/21/24-12/25/24 LS 3Utilities/Electric/Gas 1153621269E 602-49450-381 $63.18 Electric Usage 11/21/24-12/25/24 Traffic SignalUtilities/Electric/Gas 1153621351E 101-41900-381 $41.85 Electric Usage 11/21/24-12/25/24 West LightsUtilities/Electric/Gas 1153621598E 101-41900-381 $734.16 Electric Usage 11/21/24-12/25/24 CoOwned LightsUtilities/Electric/Gas 1153621611E 101-41900-381 $185.59 Electric Usage 11/21/24-12/25/24 East St LightsUtilities/Electric/Gas 1153621647E 101-41900-381 $369.54 Electric Usage 11/21/24-12/25/24 LS 6Utilities/Electric/Gas 1153621753E 602-49450-381 $160.06 Electric Usage 11/21/24-12/25/24 LS 1Utilities/Electric/Gas 1153622737E 602-49450-381 $74.38 Electric Usage 11/21/24-12/25/24 LS 5Utilities/Electric/Gas 1153625609E 602-49450-381 $2,338.75 Electric Usage 11/21/24-12/25/24 WTPUtilities/Electric/Gas 1153625790E 601-49400-381 $252.74 Electric Usage 11/21/24-12/25/24 Central/North Lights Utilities/Electric/Gas 1153626697E 101-41900-381 $22.15 Electric Usage 11/21/24-12/25/24 LS4Utilities/Electric/Gas 1153627130E 602-49450-381 $209.98 Electric Usage 11/21/24-12/25/24 LS2Utilities/Electric/Gas 1153627209E 602-49450-381 $198.21 Electric Usage 11/21/24-12/25/24 City HallUtilities/Electric/Gas 1153629467E 101-41900-381 $4,930.81Total 34129 01/14/25 ABDO LLP $2,166.68 Certified audit services for year ended 12/31/24Auditing Services 500532E 101-41500-301 $2,166.66 Certified audit services for year ended 12/31/24Auditing Services 500532E 601-49400-301 $2,166.66 Certified audit services for year ended 12/31/24Auditing Services 500532E 602-49450-301 $6,500.00Total 34130 01/14/25 BOND TRUST SERVICES CORP $51,000.00 GO Bond 2010A - Principal PaymentDebt Srv Bond Principal 92493E 101-47500-601 $17,000.00 GO Bond 2010A - Principal PaymentDebt Srv Bond Principal 92493E 601-47500-601 $17,000.00 GO Bond 2010A - Principal PaymentDebt Srv Bond Principal 92493E 602-47500-601 $1,816.90 GO Bond 2010A - Interest PaymentBond Interest 92493E 101-47500-611 $605.62 GO Bond 2010A - Interest PaymentBond Interest 92493E 601-47500-611 $605.62 GO Bond 2010A - Interest PaymentBond Interest 92493E 602-47500-611 Batch: PAY250102,012025PAY01,012025PAY02 Page 3 01/16/25 9:34 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $90,000.00 GO Bond 2015A - Principal PaymentDebt Srv Bond Principal 92494E 101-47500-601 $30,000.00 GO Bond 2015A - Principal PaymentDebt Srv Bond Principal 92494E 601-47500-601 $30,000.00 GO Bond 2015A - Principal PaymentDebt Srv Bond Principal 92494E 602-47500-601 $3,562.50 GO Bond 2015A - Interest PaymentBond Interest 92494E 101-47500-611 $1,187.50 GO Bond 2015A - Interest PaymentBond Interest 92494E 601-47500-611 $1,187.50 GO Bond 2015A - Interest PaymentBond Interest 92494E 602-47500-611 $72,000.00 GO Bond 2022A - Principal PaymentDebt Srv Bond Principal 92495E 101-47500-601 $24,000.00 GO Bond 2022A - Principal PaymentDebt Srv Bond Principal 92495E 601-47500-601 $24,000.00 GO Bond 2022A - Principal PaymentDebt Srv Bond Principal 92495E 602-47500-601 $18,486.00 GO Bond 2022A - Interest PaymentBond Interest 92495E 101-47500-611 $6,162.00 GO Bond 2022A - Interest PaymentBond Interest 92495E 601-47500-611 $6,162.00 GO Bond 2022A - Interest PaymentBond Interest 92495E 602-47500-611 $475.00 GO Bond 2010A - Agent FeeFiscal Agent s Fees 93317E 101-47500-620 $475.00 GO Bond 2022A - Agent FeeFiscal Agent s Fees 93318E 101-47500-620 $395,725.64Total 34131 01/14/25 CENTERPOINT ENERGY $1,000.00 ESCROW RETURNS for No.24-03ROWEscrow AccountG 101-21700 $1,000.00 ESCROW RETURNS for No.24-05ROWEscrow AccountG 101-21700 $1,000.00 ESCROW RETURNS for No.24-06ROWEscrow AccountG 101-21700 $3,000.00Total 34132 01/14/25 JUBILEE FOODS $8.85 Water RefillsOffice SuppliesE 101-41500-200 $8.85Total 34133 01/14/25 MN CITY/COUNTY MANAGEMENT ASSOCIATI $145.00 2025 MCMA Membership Renewal for Mike Anderson Membership/Dues/EduE 101-41500-433 $145.00Total 34134 01/14/25 METRO COUNCIL ENVIRON SERVICES $26,180.34 Feb. 25' Wastewater Treatment Monthly FeeMCES Sewer Service Chg 0001181430E 602-49450-327 $26,180.34Total 34135 01/14/25 LEAGUE OF MINNESOTA CITIES $30.00 2025 LMC Annual MN Mayors Association Membership Fee - Mayor Mark Chase Other MiscellaneousE 101-41100-437 $30.00Total 34136 01/14/25 MOORE ENGINEERING, INC $10,583.13 MS4 Audit ServicesEngineering Fees 41941E 601-49400-303 $10,583.13Total 34137 01/14/25 CITY OF MOUND FINANCE DEPT. $46,030.50 2025 1st Qtr.Contracted Fire Service & ProtectionContracted Services 00002594AE 101-42260-310 $46,030.50Total 34138 01/14/25 OPTUM BANK $3.75 HSA Employee 2024 Q4 Service FeesPERA/FICA/Hosp Ins 0001695165E 101-41500-121 $3.75 HSA Employee 2024 Q4 Service FeesPERA/FICA/Hosp Ins 0001695165E 601-49400-121 $3.75 HSA Employee 2024 Q4 Service FeesPERA/FICA/Hosp Ins 0001695165E 602-49450-121 Batch: PAY250102,012025PAY01,012025PAY02 Page 4 01/16/25 9:34 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $11.25Total 34139 01/14/25 CITY OF ORONO $12,914.35 Jan. 25' Contracted Services - Public WorksContracted Services 20142514E 101-41510-310 $2,767.35 Jan. 25' Contracted Services - Public WorksOrono PW 20142514E 601-49400-103 $2,767.35 Jan. 25' Contracted Services - Public WorksOrono PW 20142514E 602-49450-103 $44,211.91 Jan. 25' Contracted Services - PoliceContracted Services 20142514E 101-42000-310 $62,660.96Total 34140 01/14/25 QED ENVIRONMENTAL SYSTEMS INC $253.36 Purchase of 24 Gaskets for WTPOffice Supplies 0000336964E 601-49400-200 $253.36Total 34141 01/14/25 SOLUTION BUILDERS, INC. $248.00 Feb. 25' Managed IT ServicesIT Technology Support SB60281E 101-41500-330 $246.00 Feb. 25' Managed IT ServicesIT Technology Support SB60281E 601-49400-330 $246.00 Feb. 25' Managed IT ServicesIT Technology Support SB60281E 602-49450-330 $1,808.85 New Mobile Workstation for WTPOffice Supplies SB60357E 601-49400-200 $2,548.85Total 34142 01/14/25 CITY OF SPRING PARK $95.97 4th Qtr. Utility 2024Utilities/Electric/GasE 101-41900-381 $95.97Total 10100 Wells Fargo Bank NA $575,555.37 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $356,998.61 201 PUBLIC IMPROV REVOLVING FUND $7,000.00 601 WATER FUND $100,037.77 602 SEWER FUND $111,518.99 $575,555.37 STAFF MEMO BACK CHANNEL BREWING SPECIAL EVENT ELECTRIC SNOW GLOBE/DANCE AGENDA FEBRUARY 8, 2025 1. BACKGROUND: Back Channel Brewery is requesting a permit for a special event to be held on Saturday, February 8, 2025. The Electric Snow Globe/Dance Agenda event will be held on the South patio between the hours of 3:00p.m. until 10:00p.m. The event will include outdoor music and amplified sound and will allow for patrons to have alcoholic beverages in a defined area demarcated by barriers. 2. DISCUSSION: The request for outdoor music and amplified sound requires a special event permit and the event organizers will need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all recommended safety precautions have been put into place. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Permit Application No. 25-01 for the Electric Snow Globe/Dance Agenda event on February 8, 2025. CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #25-02 NAMING OFFICIAL DEPOSITORY BE IT RESOLVED by the City Council of the City of Spring Park that Wells Fargo Bank of Minnesota, Mound, MN is hereby appointed the official depository for the funds of the City of Spring Park effective to January 1, 2025. BE IT FURTHER RESOLVED that Wells Fargo Bank of Minnesota, Mound, MN is hereby directed to honor and pay any checks or orders when signed by the Mayor and City Clerk or their duly appointed alternates as indicated on signature card duly executed and previously transmitted to said depository for the withdrawal or transfer of funds on deposit in said bank in whatever form. BE IT FURTHER RESOLVED that in case such deposits shall at any time exceed Two Hundred and Fifty Thousand ($250,000.00) dollars, said depository shall immediately furnish bond or securities in lieu of bond as collateral according to law. BE IT FURTHER RESOLVED that said bank shall be entitled to rely upon this resolution until written notice of modification or revision has been furnished to and received by said bank. ADOPTED by the City Council of the City of Spring Park this 21st day of January 2025. CITY OF SPRING PARK Approved: ________________________________ Mark Chase, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #25-03 ESTABLISHING ORDER OF BUSINESS BE IT RESOLVED by the City Council of the City of Spring Park that the business of the City Council shall be conducted in the following order effective January 1, 2025: 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Public Comment 5. Requests and Presentations 6. Consent Agenda 7. Action Agenda 8. Reports 9. Announcements/Miscellaneous (Information Only) 10. Adjournment ADOPTED by the City Council of the City of Spring Park this 21st day of January 2025. CITY OF SPRING PARK Approved: ________________________________ Mark Chase, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #25-04 RESOLUTION APPROVING PRE-AUTHORIZATION OF CERTAIN CITY CLAIM PAYMENTS FOR 2025 WHEREAS, the Spring Park City Council is required to review expenditures before payments are made, and WHEREAS, Minnesota Statute §412.271 permits that the City Council can delegate authority in the payment of certain claims and disbursements that do not require prior Council approval, and WHEREAS, business and contractor billing cycles do not always align with the City Council meeting schedule, and WHEREAS, some businesses and contractors include finance charges for bills not paid within 10, 15, 20, or 30 days, and WHEREAS, it is in the City’s best interest to pay debts in a timely manner. THEREFORE, BE IT RESOLVED, that the Spring Park City Council authorizes City staff to issue payments, drawn on the proper fund, for the following expenditures: All utilities (water, sewer, electrical, natural gas, telephone, etc.); postage; payroll activity; lease and rental payments; monthly insurance premiums; miscellaneous claims and office expenses not to exceed $7,500; principal or interest on bond obligations where the exact amounts have been previously fixed by contract; replenishment of the petty cash fund; and other set payments from a contract that was previously approved by the City Council. AND BE IT FURTHER RESOLVED that City staff will present documentation regarding payment of the above-mentioned claims to the City Council for its review at its next regularly scheduled meeting. ADOPTED by the City Council of the City of Spring Park this 21st day of January 2025. CITY OF SPRING PARK ________________________________ Mark Chase, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #25-05 RESOLUTION AUTHORIZING THE USE OF CREDIT CARDS BY DESIGNATED CITY EMPLOYEES TO MAKE PURCHASES ON BEHALF OF THE CITY OF SPRING PARK FOR 2025 WHEREAS, pursuant to Minnesota Statute 471.382, the City Council may authorize the use of credit cards by City employees otherwise authorized to make purchases on behalf of the City; and WHEREAS, the City of Spring Park has developed a City Purchasing Card Policy which complies with State Statutes, Rules, and the City of Spring Park’s policies regarding City purchases; and WHEREAS, the authorization is subject to modification and revocation at any time by the Spring Park City Council; NOW, THEREFORE, BE IT RESOLVED, that the following designated City staff are hereby authorized to use purchasing/credit cards in the name of the City of Spring Park: • City Administrator • City Clerk • Finance Clerk BE IT FURTHER RESOLVED that the designated City staff are hereby authorized to use the following City credit card to make purchases on behalf of the City of Spring Park: • One VISA credit card issued through US Bank in the name of the City. ADOPTED by the City Council of the City of Spring Park this 21st day of January 2025. CITY OF SPRING PARK ________________________________ Mark Chase, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #25-06 NAMING OFFICIAL NEWSPAPER WHEREAS, Minnesota Statutes, section 412.831 states that the Council shall, annually, at its first meeting of the year, designate an official newspaper and; WHEREAS, the newspaper is to be used for publication of ordinances and other matters that are legally required to be published. The official newspaper should also be used for the publication of any other matters that the Council deems to be in the public interest, and; WHEREAS, Minnesota Statutes, section 331A.03 subdivision 3 authorizes the City to use its website or recognized industry trade journals as an alternative to the official newspaper as a means of soliciting bids, requests for information, and requests for proposals as long as they are disseminated in substantially the same format and for the same period of time as required for published solicitations. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Spring Park that The Laker Pioneer is designated as the official newspaper for the City of Spring Park. ADOPTED by the City Council of the City of Spring Park this 21st day of January 2025. CITY OF SPRING PARK Approved: ________________________________ Mark Chase, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA RESOLUTION #25-07 ELECTRONIC FUNDS TRANSFER WHEREAS, Minnesota Statutes, section 471.38, Claims, states that cities may use the electronic funds transfer process to pay claims for payment via mechanical means without the use of checks, drafts, or similar negotiable instruments, and; WHEREAS, a local government may make electronic funds transfers for the following: (1) a claim for a payment from an imprest payroll bank account or investment of excess money. (2) a payment of tax or aid anticipation certificates. (3) a payment of contributions to pension or retirement fund. (4) vendor payments; and (5) payment of bond principal, bond interest and a fiscal agent service charge from the debt redemption fund. WHEREAS, this authorization only extends to a local government that has enacted all of the following policy controls: (a) the governing body shall annually delegate the authority to make electronic funds transfers to a designated business administrator or chief financial officer or the officer's designee. (b) the disbursing bank shall keep on file a certified copy of the delegation of authority. (c) the initiator of the electronic transfer shall be identified. (d) the initiator shall document the request and obtain an approval from the designated business administrator, or chief financial officer or the officer's designee, before initiating the transfer as required by internal control policies. (e) a written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used in lieu of a check, order check or warrant required to support the transaction. (f) a list of all transactions made by electronic funds transfer shall be submitted to the governing body at its next regular meeting after the transaction. NOW, THEREFORE, BE IT RESOLVED, that the following designated City staff are hereby authorized to use electronic funds transfer as a means for payment of claims for the City of Spring Park: • City Administrator • Finance Clerk ADOPTED by the City Council of the City of Spring Park this 21st day of January 2025. CITY OF SPRING PARK Approved: ________________________________ Mark Chase, Mayor Attest: __________________________________ Jamie Hoffman, City Clerk CITY OF SPRING PARK SPRING PARK, MINNESOTA OFFICIAL APPOINTMENTS FOR YEAR 2025 1. ACTING MAYOR Chase 2. ACCOUNTANT Abdo 3. AUDITOR Abdo 4. CITY ATTORNEY Carson, Clelland, and Schreder 5. CITY PROSECUTING ATTORNEY Carson, Clelland, and Schreder 6. CITY PLANNER WSB 7. EMERGENCY MANAGEMENT DIRECTOR Chief of Police LOCAL COORDINATOR Orono Public Works 8. CITY ENGINEER Moore Engineering 9. CITY ASSESSOR Hennepin County 10. OFFICIAL SIGNATURES Mayor, City Clerk ALTERNATE SIGNATURES Acting Mayor, City Administrator 11. OFFICIAL NEWSPAPER The Laker Pioneer 12. WEED INSPECTOR Chase ALTERNATE __________ 13. ADMINISTRATIVE COMMITTEE Chase, Rimolde ALTERNATE Hoffman 14. GILLESPIE CENTER REPRESENTATIVES Horton, Mason (resident) (City may appoint up to 2, 1 shall be a council member) 15. POLICE COMMISSION Chase, Administrator ALTERNATE Hoffman 16. PLANNING COMMISSION CHAIR Hoffman ALTERNATE Horton 17. BEAUTIFICATION COMMISSION Planning Commission 18. LMCC Sippel 19. SUBURBAN RATE AUTHORITY (SRA) City Administrator 20. DATA PRACTICES COMPLIANCE OFFICIAL City Clerk RESPONSIBLE AUTHORITY City Clerk 21. INVESTMENT, FINANCE & PERSONNEL Sippel, Hoffman, City Administrator 22. FIRE COMMISSION Chase, City Administrator ALTERNATE (City may appoint up to 2) Hoffman 23. LMCD BOARD OF DIRECTORS Jim Paul 24. PLANNING COMMISSION Hoffman (Chair) Avalos Homan Stafford Terryll