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4/21/2025 - City Council - Regular - Agendas* The Consent Agenda lists those items of business which are routine, recommended for approval, and/or which need no discussion. The several separate items listed on the Consent Agenda are acted upon by one motion. There will be no separate discussion of these items unless a Council Member makes a request, in which event the item will be removed from the Consent Agenda and placed elsewhere on the regular agenda for Council discussion and action. ** Under Public Comment, individuals may address the City Council about any item not contained on the regular agenda. Each speaker should keep their statements to three minutes to allow sufficient time for others. The Council will take no official action on items discussed at the forum, except for referral to staff for future report. CITY OF SPRING PARK CITY COUNCIL AGENDA APRIL 21, 2025 – 6:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. PUBLIC COMMENT** Those wishing to speak must state their name and address for the record. Each person will have three (3) minutes to make their remarks unless Council allows more time. Speakers will address all comments to the City Council as a whole and not one individual councilmember. The Council may not take action on an item presented during the Public Comment period. When appropriate, the Council may refer inquiries and items brought up during the Public Comment period to the City Administrator for follow-up. 5. REQUESTS & PRESENTATIONS Jen Withrow – Social Services 6. CONSENT AGENDA* a. City Council Minutes – April 7, 2025 b. Approve Payroll, Expenditures, and Claims for Payment c. Special Event Permit #25-06: Back Channel Run for a Reason 5K d. Special Event Permit #25-07: Back Channel Dance Agenda e. Special Event Permit #25-08: Back Channel Artimer Market f. Special Event Permit #25-09: Back Channel Tonka Pride g. 2025 Annual R-3 Dock Permits 7. ACTION AGENDA a. Variance Request – 3916 Mapleton Ave b. Council Response to 4177 Shoreline Dr 8. REPORTS a. Mayor & Council b. Staff 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. April 21, 2025 – Regular City Council Meeting – 6:00PM b. April 21, 2025 – Council Work Session – 5:00PM c. May 5, 2025 – Regular City Council Meeting – 6:00PM d. May 14, 2025 – Planning Commission Meeting – 6:00PM 10. ADJOURNMENT All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. CITY OF SPRING PARK CITY COUNCIL MINUTES APRIL 7, 2025 – 6:00 PM SPRING PARK CITY HALL 1. CALL TO ORDER The meeting was called to order at 6:00p.m. Council Present: Mayor Chase, Council Member’s Suttle, Sippel, Turner, and Horton were present. Staff Present: City Administrator Anderson, City Attorney Murphy 2. PLEDGE OF ALLEGIANCE Mayor Chase led the audience in the Pledge of Allegiance. 3. APPROVAL OF AGENDA Council Member Sippel motioned, being seconded by Council Member Horton, to approve the agenda as presented. On vote being taken, the motion was unanimously approved. 4. PUBLIC COMMENT** None 5. REQUESTS & PRESENTATIONS Bonnie Schwieger, ABDO - 2024 Audit Report: Bonnie reviewed the summary of the 2024 audit report. Mark Kozikowski, Edgewater Apartments: Mark shared his concerns regarding the code language surrounding the new sewer lines should a change of use occur at a property. He is also requesting The Shoreline Hotel install their own sewer line due to the liability should a backup occur. He said the air scrubber that was installed at The Shoreline is nothing but an air purifier and not an industrial air scrubber as required per the CUP. 6. CONSENT AGENDA* a. City Council & Work Session Minutes – March 17, 2025 b. Approve Payroll, Expenditures, and Claims for Payment c. Approving Letter for non-support of Bills HF1987 and HF2013 d. New Spa/Massage Therapist License: Massages by CJ LLC, 4154 Shoreline Drive e. New Liquor License: Cabana Anna’s Restaurant - The Shoreline Hotel Council Member Horton motioned, being seconded by Council Member Suttle, to approve the consent agenda as presented with edits noted to the non-support letter in c. above omitting paragraph 3. On vote being taken, the motion was unanimously approved. 7. ACTION AGENDA a. Ordinance #25-01 – Salt Storage Council Member Sippel motioned, being seconded by Council Member Horton, to approve Ordinance #25-01: Salt Storage. On vote being taken, the motion was unanimously approved. b. Ordinance #25-02 – Off-Site Stormwater Treatment Council Member Horton motioned, being seconded by Council Member Suttle, to approve Ordinance #25-02: Off-Site Stormwater Treatment. On vote being taken, the motion was unanimously approved. All meetings of the Spring Park City Council are video recorded and available for viewing online at www.ci.spring-park.mn.us or Spring Park | Lake Minnetonka Cable Commission (lmcc-tv.org). Meeting minutes are intended to be a general synopsis of the meetings of the City Council. Additional detail regarding discussions and policy considerations is provided by watching the recording of the meeting. 8. REPORTS a. Mayor & Council: Council Member Sippel asked staff to rent a sound meter to monitor Lord Fletcher’s sound and measure noise decibels. b. Staff: No updates. 9. ANNOUNCEMENTS/MISCELLANEOUS (INFORMATION ONLY) a. April 9, 2025 – Planning Commission Meeting & Public Hearing – 6:00PM b. April 21, 2025 – Regular City Council Meeting – 6:00PM c. April 21, 2025 – Council Work Session – 5:00PM d. May 5, 2025 – Regular City Council Meeting – 6:00PM 10. ADJOURNMENT There being no further discussion, Council Member Horton motioned, being seconded by Council Member Suttle, to adjourn the meeting at 7:01p.m. On vote being taken, the motion was unanimously approved. Respectfully submitted, Jamie Hoffman, City Clerk *Check Summary Register© CITY OF SPRING PARK 04/17/25 9:49 AM Page 1 Batch: 042125PAY Name Check Date Check Amt 10100 Wells Fargo Bank NA 34222 CENTERPOINT ENERGY 4/14/2025 $754.78 Gas usage 02/19/25-03/185/25 34223 CITY VIEW PLMBG&HEATING,IN 4/14/2025 $773.00 2025 Certify RPZ per EPA and MN state code 34224 GOOD TO BE HOME CLEANING 4/14/2025 $250.00 Mar. 2025 City Hall Cleaning Services 34225 GOPHER STATE ONE-CALL 4/14/2025 $13.50 Mar. 25' Locates 34226 JAMIE K. HOFFMAN 4/14/2025 $100.80 Reim. - Mileage for 2025 MCFOA Conference 34227 KODIAK ELECTRIC 4/14/2025 $9,837.35 Reinstall generator alternator at LS #5 34228 LEAGUE OF MINNESOTA CITIES 4/14/2025 $250.00 Black Lake Rd - Sewer Backup Deductible 34229 LOFFLER COMPANIES, INC.4/14/2025 $61.27 Copier Usage 02/22/25-03/21/25 34230 METRO COUNCIL ENVIRON SER 4/14/2025 $525.00 2025 Discharge Permit Fee 34231 METRO CITIES 4/14/2025 $858.00 2025 Metro Cities Membership Dues 34232 MNSPECT, LLC 4/14/2025 $4,387.30 Mar. 25' Residential & Commercial Inspections/ 34233 QUALITY CONTROL & INTEGR., I 4/14/2025 $1,470.00 Supply and install new suction cover at LS #2 p 34234 REPUBLIC SERVICES, INC 4/14/2025 $1,971.28 Mar. 25' Recycling Services 34235 RITEWAY BUSINESS FORMS&P 4/14/2025 $238.90 Purchased 1000 ea. Accounts Payable Checks 34236 SOLUTION BUILDERS, INC.4/14/2025 $900.50 May 25' Managed IT Services 34237 UNICLEAN CLEANROOM SERVIC 4/14/2025 $126.48 Rug rental services 03/02/25-03/29/25 34238 US BANK 4/14/2025 $2,250.56 Feb. 25' Credit Card Purchases 34239 WSB & ASSOCIATES, INC.4/14/2025 $1,035.50 Feb. 25' Planning Services - General Planning 34240 XCEL ENERGY 4/14/2025 $6,239.40 Electric Usage 02/26/25-03/27/25 Total Checks $32,043.62 Batch: 042125PAY Page 1 04/17/25 9:18 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name 10100 Wells Fargo Bank NA 34222 04/14/25 CENTERPOINT ENERGY $204.59 Gas usage 02/19/25-03/185/25Utilities/Electric/GasE 101-41900-381 $472.39 Gas usage 02/19/25-03/185/25Utilities/Electric/GasE 601-49400-381 $77.80 Gas usage 02/19/25-03/185/25Utilities/Electric/GasE 602-49450-381 $754.78Total 34223 04/14/25 CITY VIEW PLMBG&HEATING,INC. $773.00 2025 Certify RPZ per EPA and MN state codeContracted Services 155932895E 601-49400-310 $773.00Total 34224 04/14/25 GOOD TO BE HOME CLEANING SERVI $250.00 Mar. 2025 City Hall Cleaning ServicesContracted Services Mar2025E 101-41900-310 $250.00Total 34225 04/14/25 GOPHER STATE ONE-CALL $6.75 Mar. 25' LocatesContracted Services 5030761E 601-49400-310 $6.75 Mar. 25' LocatesContracted Services 5030761E 602-49450-310 $13.50Total 34226 04/14/25 JAMIE K. HOFFMAN $100.80 Reim. - Mileage for 2025 MCFOA ConferenceOther MiscellaneousE 101-41500-437 $100.80Total 34227 04/14/25 KODIAK ELECTRIC $9,837.35 Reinstall generator alternator at LS #5LS Repair/Maint 19465437E 602-49450-495 $9,837.35Total 34228 04/14/25 LEAGUE OF MINNESOTA CITIES $62.50 Black Lake Rd - Sewer Backup DeductibleLiability/Prop Ins/WC 9584E 101-43100-361 $62.50 Black Lake Rd - Sewer Backup DeductibleLiability/Prop Ins/WC 9584E 101-41900-361 $62.50 Black Lake Rd - Sewer Backup DeductibleLiability/Prop Ins/WC 9584E 101-41500-361 $62.50 Black Lake Rd - Sewer Backup DeductibleLiability/Prop Ins/WC 9584E 101-45200-361 $250.00Total 34229 04/14/25 LOFFLER COMPANIES, INC. $20.43 Copier Usage 02/22/25-03/21/25Office Equipment/Rental 4976799E 101-41500-413 $20.42 Copier Usage 02/22/25-03/21/25Office Equipment/Rental 4976799E 601-49400-413 $20.42 Copier Usage 02/22/25-03/21/25Office Equipment/Rental 4976799E 602-49450-413 $61.27Total 34230 04/14/25 METRO COUNCIL ENVIRON SERVICES $525.00 2025 Discharge Permit FeeMCES Sewer Service Chg 0001186484E 602-49450-327 $525.00Total 34231 04/14/25 METRO CITIES $858.00 2025 Metro Cities Membership DuesMembership/Dues/Edu 2122E 101-41500-433 $858.00Total 34232 04/14/25 MNSPECT, LLC $1,506.00 Mar. 25' Code Enforcement ServicesContracted Services 1541499E 101-42400-310 Batch: 042125PAY Page 2 04/17/25 9:18 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $1,086.08 Mar. 25' Residential & Commercial Inspections/Permit Fees/General Fees Plan Check Fees 1541526E 101-42400-305 $1,795.22 Mar. 25' Residential & Commercial Inspections/Permit Fees/General Fees Contracted Services 1541526E 101-42400-310 $4,387.30Total 34233 04/14/25 QUALITY CONTROL & INTEGR., INC $1,470.00 Supply and install new suction cover at LS #2 pump 1 Depreciation 48621E 602-49450-405 $1,470.00Total 34234 04/14/25 REPUBLIC SERVICES, INC $1,679.04 Mar. 25' Recycling ServicesContracted Services 0894-000706E 101-42900-310 $146.12 Apr/May 25' Trash PickupRefuse/Garbage Disposal 0894-007074E 101-45200-384 $146.12 Apr/May 25' Trash PickupRefuse/Garbage Disposal 0894-007074E 101-41900-384 $1,971.28Total 34235 04/14/25 RITEWAY BUSINESS FORMS&PRINTIN $79.64 Purchased 1000 ea. Accounts Payable ChecksPrint/Binding 25-30787E 101-41500-350 $79.63 Purchased 1000 ea. Accounts Payable ChecksPrint/Binding 25-30787E 601-49400-350 $79.63 Purchased 1000 ea. Accounts Payable ChecksPrint/Binding 25-30787E 602-49450-350 $238.90Total 34236 04/14/25 SOLUTION BUILDERS, INC. $248.00 May 25' Managed IT ServicesIT Technology Support SB61656E 101-41500-330 $246.00 May 25' Managed IT ServicesIT Technology Support SB61656E 601-49400-330 $246.00 May 25' Managed IT ServicesIT Technology Support SB61656E 602-49450-330 $160.50 Mar. 25' Microsoft Online ServicesComputer Support/Supplie SB61766E 101-41500-207 $900.50Total 34237 04/14/25 UNICLEAN CLEANROOM SERVICES $126.48 Rug rental services 03/02/25-03/29/25Contracted Services 213067E 101-41500-310 $126.48Total 34238 04/14/25 US BANK $110.24 Feb. 25' Credit Card PurchasesOther MiscellaneousE 101-41500-437 $282.99 Feb. 25' Credit Card PurchasesPostage & MeterE 101-41500-322 $1,260.00 Feb. 25' Credit Card PurchasesMembership/Dues/EduE 101-41500-433 $475.63 Feb. 25' Credit Card PurchasesOffice SuppliesE 101-41500-200 $40.57 Feb. 25' Credit Card PurchasesComputer Support/SupplieE 101-41500-207 $40.57 Feb. 25' Credit Card PurchasesComputer Support/SupplieE 601-49400-207 $40.56 Feb. 25' Credit Card PurchasesComputer Support/SupplieE 602-49450-207 $2,250.56Total 34239 04/14/25 WSB & ASSOCIATES, INC. $272.50 Feb. 25' Planning Services - General Planning Service Contracted Services R-026595-00E 101-41910-310 $327.00 Feb. 25' Planning Services - Land Use App ReviewContracted Services R-026595-00E 101-41910-310 $436.00 Feb. 25' Planning Services - 3916 Mapleton AveContracted Services R-026595-00E 101-41910-310 $1,035.50Total 34240 04/14/25 XCEL ENERGY Batch: 042125PAY Page 3 04/17/25 9:18 AMCITY OF SPRING PARK *Check Detail Register© Amount CommentInvoiceCheck #Check Date Vendor Name $121.42 Electric Usage 02/26/25-03/27/25Utilities/Electric/Gas 1172602006E 101-41900-381 $269.43 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174020231E 602-49450-381 $187.40 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174021587E 602-49450-381 $392.16 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174021888E 101-41900-381 $35.05 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174022038E 101-41900-381 $3,003.43 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174022915E 601-49400-381 $46.41 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174023071E 602-49450-381 $262.65 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174023799E 101-41900-381 $454.57 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174024556E 602-49450-381 $73.06 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174024919E 101-41900-381 $625.00 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174025912E 101-41900-381 $32.41 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174025933E 602-49450-381 $367.43 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174026121E 602-49450-381 $368.98 Electric Usage 02/26/25-03/29/25Utilities/Electric/Gas 1174029116E 101-41900-381 $6,239.40Total 10100 $32,043.62 Fund Summary 10100 Wells Fargo Bank NA 101 GENERAL FUND $13,740.27 601 WATER FUND $4,642.19 602 SEWER FUND $13,661.16 $32,043.62 STAFF MEMO SPECIAL EVENT BACK CHANNEL – RUN FOR A REASON 5K SUNDAY, MAY 4, 2025 1. BACKGROUND: Back Channel Brewing is requesting a permit for a special event to be held on Sunday, May 4, 2025 with an estimated # of guests of 200. The special event consists of a 5K race starting at Back Channel following a route to Phelps Island. It is scheduled from 11:00 a.m. to 1:00 p.m. and will include outdoor music in the patio area, 3 food trucks, and serving alcohol in a designated area per the master site plan demarcated by barriers. 2. DISCUSSION: The request for outdoor music requires a special event application and the applicant must adhere to the attached list of conditions. Additionally, the event organizers will need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Application No. 25-06 SPEV for the event on May 4th. STAFF MEMO SPECIAL EVENT BACK CHANNEL SATURDAY, MAY 10, 2025 1. BACKGROUND: Back Channel Brewing is requesting a permit for a special event to be held on Saturday, May 10, 2025 with an estimated # of guests of 200. The special event is scheduled from 2:00 p.m. to 8:00 p.m. and will include outdoor music in the patio area, 2 food trucks, and serving alcohol in a designated area per the master site plan demarcated by barriers. 2. DISCUSSION: The request for outdoor music requires a special event application and the applicant must adhere to the attached list of conditions which are attached for Council review. The event organizers will also need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all necessary safety precautions have been taken. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Application No. 25-07 SPEV for the event on May 10th with the attached list of special conditions. STAFF MEMO BACK CHANNEL BREWING CO. SPECIAL EVENT – ARTIMER MARKETS WEDNESDAYS – 5/28 & 8/27 1. BACKGROUND: Back Channel Brewery’s “Artimer Market” began in 2018 after a conditional use permit (CUP) was approved by resolution of the City Council on April 16, 2018. A special event permit application is necessary for any event that deviates from their approved CUP including hours, outdoor music, or alcohol. 2. DISCUSSION: Back Channel Brewery has submitted applications for special events held in conjunction with their artisan/farmers market on the last Wednesday of the month in May and August. The events are scheduled from 5:00p to 8:00p and are proposed to include outdoor live music from 5:00p to 8:00p and would also allow for patrons to have alcoholic beverages in the market area. A list of draft conditions is attached for Council review. Both Police and Fire have reviewed the application and have given their consent with no additional comments. 3. FINANCIAL CONSIDERATIONS: All required fees have been received. 4. RECOMMENDATION: Approve Special Event Application No. 25-08 for events on May 28th and August 27th with the attached list of conditions. FINAL CONDITIONS BACK CHANNEL DANCE AGENDA/RUN FOR A REASON/ARTIMER MARKET VARIOUS DATES SPECIAL EVENT CONDITIONS • Any alcoholic beverages being sold or taken outside of the principal building shall be limited to confines of the defined outdoor area consistent with the approved site plan that must be demarcated with barriers. At no point shall any alcoholic beverages be allowed outside of the demarcated outdoor area or the principal building and patio area. • All temporary entrances to the outdoor area must be staffed by a designated ID monitor. • All mobile food units operating at the event must be licensed by the City of Spring Park. • Any additional conditions recommended by the Mound Fire Department and the Orono Police Department shall be complied with. STAFF MEMO BACK CHANNEL BREWING SPECIAL EVENT TONKA PRIDE JULY 14, 2025 1. BACKGROUND: Back Channel Brewery is requesting a permit for a special event to be held on Saturday, July 14, 2025. The Tonka Pride event will be held on the North and extended East parking lots and will be blocked off for attendees to walk through a vendor market. The time of the event is between the hours of 11:00a.m. until 10:00p.m. The event will include outdoor live music and amplified sound and will allow patrons to have alcoholic beverages in a defined area demarcated by barriers. Orono Police recommends that a policy officer is onsite. Multiple tents will be set up and require a tent inspection for safety by the Mound Fire Department. 2. DISCUSSION: The request for outdoor music and amplified sound requires a special event permit and the event organizers will need to coordinate with the Mound Fire Department and Orono Police Department prior to the event to ensure that all recommended safety precautions have been put into place. 3. FINANCIAL CONSIDERATIONS: All required permit fees have been received. 4. RECOMMENDED ACTION: Approve Special Event Permit Application No. 25-09 for the Tonka Pride event on July 14, 2025. SPECIAL EVENT CONDITIONS BACK CHANNEL BREWING TONKA PRICE EVENT JULY 14, 2025 SPECIAL EVENT CONDITIONS • Any alcoholic beverages being sold or taken outside of the principal building shall be limited to confines of the defined outdoor area consistent with the approved site plan that must be demarcated with barriers. At no point shall any alcoholic beverages be allowed outside of the demarcated outdoor area or the principal building and patio area. • All temporary entrances to the outdoor area must be staffed by a designated ID monitor. • Strict adherence to the noise ordinance decibel levels as stated in the city code and attached for reference. • All mobile food units operating at the event must be licensed by the City of Spring Park. • The following conditions recommended by the Mound Fire Department and the Orono Police Department shall be complied with. o Orono Police is recommending that a police officer is onsite due to the estimated number of guests that are expected (500). o Mound Fire will require a tent inspection for all tents for the event. STAFF MEMO 2025 ANNUAL DOCK PERMITS 1. BACKGROUND: The Spring Park City Code allows owners in the R-3 districts to rent dock space to non-residents of the property if the owner first obtains a permit from the City and meets certain conditions. The annual fee for the permit is $200. In addition to the dock renewal application, all applicants are sent the City’s code language as it relates to dock usage in Spring Park and must have a current multiple dock license with the LMCD. 2. DISCUSSION: City staff received the required application materials for R-3 Dock permits from Minnetonka Edgewater, Dockside Apartments (aka Park Island), Lord Fletcher’s Apartments, and Bayview Apartments. We are still waiting for an application from the Presbyterian Homes. The applicants mentioned above have returned the following materials required for the issuance of a permit: • Complete & signed dock permit application • Site plans showing required parking, restroom facilities, and trash receptacle areas. • All required permit fees City staff will be conducting dock site visits to verify the information provided on applications regarding parking, restroom facilities, and trash receptacle areas for boat slip guests. The LMCD has also confirmed that all applicant properties have current multiple dock licenses. 3. FINANCIAL CONSIDERATIONS: All required dock permitting fees have been received. 4. RECOMMENDATION: Approve the 2025 Dock Permits for Minnetonka Edgewater, Bayview Apartments, Lord Fletcher’s Apartments, Dockside Apartments, and Presbyterian Homes (contingent upon receipt of application and fees). City of Spring Park 4349 WARREN AVENUE, SPRING PARK, MINNESOTA 55384-9711 (952) 471-9051 FAX (952) 471-9160 WWW.CI.SPRING-PARK.MN.US Staff Memo To: Spring Park Council From: Mark Chase, Mayor Subject: Council Response to 4177 Shoreline Drive concerns from April 7 City Council Meeting The Owner of the Edgewater Apartments presented information to the City Council on 4/7/25. The Council took into consideration the presentation and information. I, as Mayor, totally support the findings from city staff, the city attorney, the city engineer, and the city building official that there are no concerns with the city ordinance or current sewer infrastructure, as presented by the owner of Edgewater Apartments. Additionally, the owner of the Shoreline Hotel has stated that an air scrubber is being installed in accordance with the city-issued conditional use permit. The air scrubber will be inspected by the city building official to ensure compliance. At this time, I would consider the matter closed. The issue of a partially shared sewer line is a civil issue. If there are further questions regarding the matter, I recommend reaching out to our City Administrator. Recommendation – Edgewater Apartments and The Shoreline Hotel could share the cost and installation of a manhole located at the “Y” interconnect of the shared sewer line, which would allow the City to locate and be on site if there were to be any future issues. Sewer clean-outs could be added at this location. The City would then agree to jetting the shared 8 inch pipe on an annual basis (from the Y location, out to the sewer main). If both property owners come to an agreement on a manhole/clean out installation, the City will draft an agreement for all parties to sign. 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M City of Spring Park Memorandum To: Spring Park City Council Mike Anderson, City Administrator From: Lori Johnson, City Planner Date: April 17, 2025 City Council Meeting April 21, 2025 Request: The applicant is requesting an 8-foot front yard variance to allow for the extension of the existing garage located at 3916 Mapleton Avenue. GENERAL INFORMATION Applicant(s)/Owner(s): Brent Reid Subject Property: 3916 Mapleton Avenue Existing Land Use / Zoning: R-1 Single and Two Family Residential Surrounding Zoning: R-1 Single and Two Family Residential on all sides Comprehensive Plan: The Spring Park Comprehensive Plan guides this lot for single-family residential use. Deadline for Agency Application Complete Date: 02.24.25 Action: 60 Days: 04.25.25 (can extend) Planning Commission: 04.09.25 Attachments: Location Map Aerial Applicant Narrative Site Photos Existing Survey Proposed Survey (Site and Dimension Plan) Building Plans Floor Plans Grading and Drainage Plan Letter of Support from Neighbors List of Past Variance Approvals Variance Information from LMC CONSIDERATIONS RELATED TO THE REQUEST 1. Overview. April 17, 2025 Page 2 The applicant, Brent Reid, is proposing to construct an addition to his existing garage at 3916 Mapleton Avenue. Mr. Reid is trying to accommodate a full-size vehicle (22-foot- long truck) in the garage and his proposal includes a request for a variance that would allow him to construct the garage extension 22 feet from the front property line, where a 30-foot setback is required. The existing front yard setback from the garage to the right- of-way is approximately 29 feet. The site is zoned R-1 Single and Two Family Residential, and this zoning district requires the following setbacks for structures: Front Yard Setback: 30 feet Side Yard Setback: 10 feet Rear Yard Setback: 10 feet Mr. Reid is also proposing to create a new entryway into the house on the west side of the site. His narrative indicates he will relocate the main entry door to the house (from the east side to the west side), raise the garage to be level with the street, add a second story to the home, and provide significant structural and aesthetic improvements to modernize the home. The only improvement that will require a variance is the proposed garage extension. The proposed impervious surface for the site is 27%, where the city requires no more than 30% on this lot. The applicant has provided references to other projects where similar variance requests were approved. Staff reviewed most of the information provided, based on what was able to be found online, and it appears as though some of these variances were similar in nature to the one being requested. All variances were approved for the referenced projects. 2. Ordinance Authority Chapter 42, Article VIII, Division 2 establishes setbacks for all properties within the R-1 zoning district. Chapter 42, Article IV, Division 3 establishes a process through which applicants can request variances to zoning ordinance requirements. 3. Variance Review Criteria When reviewing variance applications and requests, it is important to adhere to ordinance requirements, which are based on current state law, and to determine if a practical difficulty exists in each case. State law is written as such that a practical difficulty only exists when three statutory factors are met: • Will the property owner use the property in a reasonable manner? April 17, 2025 Page 3 • Is the circumstance unique to the property, and is it caused by the homeowner? • Will the essential character of the area be altered by the variance? Staff’s conclusions on the practical difficulty test, and the ordinance requirements for the variance are outlined below. Section 42-166 (d) Conditions governing consideration of variance requests A variance may be granted when the applicant establishes that there are practical difficulties in complying with the zoning ordinance without a variance. The answers to the following questions (taken from ordinance requirements) will help to determine if a practical difficulty exists with this request. 1. Does the variance requested impair an adequate supply of light and air to adjacent property? The improvement requiring a variance (front garage setback) will not impair an adequate supply of light and air to the adjacent property. 2. Does the variance requested unreasonably increase the congestion in the public streets? The variance to the front garage setback does not change the use of the property or add any congestion to local streets. 3. Does the variance requested increase the danger of fire or endanger the public safety? The variance to the front garage setback does not increase the danger of fire or endanger the public safety. 4. Does the variance requested unreasonably diminish or impair established property values within the neighborhood, or in any other way be contrary to the intent of this chapter? The proposal would not have an effect on property values and it is not contrary to the intent of the zoning ordinance as the subject property will continue its existing low-density, single-family use. In fact, the improvements proposed to the property will likely increase the value of the home. 5. Does the requested variance violate the intent and purpose of the city comprehensive plan? The use of the property as a single family home is not changing and it is consistent with the intent of the single family land use designation established for this property in the City’s comprehensive plan. April 17, 2025 Page 4 6. Does the property owner propose to use the property in a reasonable manner? The use of the property as a single family home is reasonable in that the use meets zoning standards for permitted uses and the land use designation of the comprehensive plan. 7. Is the plight of the land owner due to circumstances unique to the property not created by the land owner? The property owner wishes to use the garage much like most households today with larger vehicles. The applicant inherited the setbacks of the existing structure when purchasing the home and the existing setbacks were not created by the land owner. The improvements to the home will increase the value of the property, increase the aesthetic of the home and provide storage for a larger vehicle. Other property owners within the city have been granted variances in similar situations when the variance will help create conditions beneficial for the neighborhood, regardless of the type or kind of variances previously approved. The lots in the neighborhood are very small and the variance granted will not be out of character. 8. Will the variance, if granted alter the essential character of the locality? The requested variance will maintain the essential character of the locality. 9. Is the variance requested the minimum variance required to make reasonable use of the property? The requested variance is the minimum variance as determined by the applicant to provide a larger garage on the property. PLANNING COMMISSION REVIEW On April 9, 2025, the Planning Commission reviewed this application and held a public hearing. The applicant was present to provide answers to questions. The Planning Commission has passed on a split vote recommendation on this variance request. The vote was two commissioners in favor of approving the request and two commissioners not in favor of approving the variance request. Concerns expressed at the meeting include setting a precedent for future variance requests, the fact that the city might reduce the road width in this location in the future, and the ultimate length of the proposed driveway with a decreased structure setback. Included in your packet is information from the League of Mn Cities regarding the city’s responsibilities in reviewing variances. Several years ago, the State of Minnesota approved a new statute that resulted in new language requiring the establishment of “practical difficulties” when approving a variance. Previously, applicants were required to prove that there were “undue hardships” along with their variance applications. The April 17, 2025 Page 5 new language changed the way cities are allowed to review variance applications— based on the three criteria that are highlighted in red above. The new laws also encourage cities to review each variance application independent of what was done previously in similar situations. The Commission noted that the city may, in the future, narrow the road width of Mapleton Avenue, though there are no plans for that at this time. Unfortunately, using that as a basis for denial is not relevant if there are no concrete plans for such narrowing. Lastly, the Commission was concerned that a truck or car was parked on the shorter side of the driveway, it may stick out into the road. Please keep in mind that the applicant is requesting a variance to the required structure setback from the property line and not to the edge of the road. There is approximately 4 to 5 feet between the property line and the edge of the road. RECOMMENDATION The information provided in this staff report concludes that the practical difficulty test is met for the 8-foot front yard setback variance request for the extension of the garage. The City Council, based on the information in this report, will need to make a motion to approve or deny the variance, but staff would recommend approval of the variances based on the following rationale. 1. The improvement requiring a variance (front garage setback) will not impair an adequate supply of light and air to the adjacent property. 2. The variance to the front garage setback does not change the use of the property or add any congestion to local streets. 3. The variance to the front garage setback does not increase the danger of fire or endanger the public safety. 4. The proposal would not have an effect on property values and it is not contrary to the intent of the zoning ordinance as the subject property will continue its existing low-density, single-family use. In fact, the improvements proposed to the property will likely increase the value of the home. 5. The use of the property as a single family home is not changing and it is consistent with the intent of the single family land use designation established for this property in the City’s comprehensive plan. 6. The use of the property as a single family home with a larger two car garage is reasonable in that the use meets zoning standards for permitted uses and the land use designation of the comprehensive plan. 7. The property owner wishes to use the garage much like most households today with larger vehicles. The applicant inherited the setbacks of the existing structure when purchasing the home and the existing setbacks were not created by the April 17, 2025 Page 6 landowner. The improvements to the home will increase the value of the property, increase the aesthetic of the home and provide storage for a larger vehicle. Other property owners within the city have been granted variances in similar situations when the variance will help create conditions beneficial for the neighborhood. The lots in the neighborhood are very small and the variance granted will not be out of character. 8. The requested variance will maintain the essential character of the locality. 9. The requested variance is the minimum variance as determined by the applicant to provide a larger garage on the property. If the City Council wishes to deny the variance request, the City Council must clearly state their rationale for denial and why they believe there is no practical difficulty in this situation. This should be done in the form of a motion of denial. 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M Location Map for 3916 Mapleton Avenue 7 0 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 7 6 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M Aerial for 3916 Mapleton Avenue Variance Request Summary Applicant: Brent Reid Property Address: 3916 Mapleton Ave, Spring Park, MN 55384 Request: Front Yard Setback Variance Brent Reid is requesting a variance from the front yard setback requirements for the single-family property located at 3916 Mapleton Ave. The request seeks to reduce the front yard setback from 30 feet to 24 feet to allow for the extension of the existing garage and relocation of the main entry door from the side yard to the front of the house. This adjustment represents the minimum necessary to accommodate a full-size vehicle (22-foot-long truck), address safety concerns posed by the steep driveway slope, and improve the property’s functionality and curb appeal. The proposed renovations also include raising the garage to be level with the street, adding a second story to the home, and undertaking significant structural and aesthetic improvements as part of a comprehensive modernization effort. The property is located within an R-1, Single-Family and Two-Family Residential District. This request adheres to established precedent set by previously approved variances in Spring Park, aligns with the setbacks and character of the neighborhood, and does not create a new precedent. The proposed variance is integral to a comprehensive renovation project that includes raising the garage to street level, adding a second story to the home, and making substantial improvements to the home’s structure and curb appeal. These renovations support the goals of Spring Park's 2040 Comprehensive Plan by enhancing property value, supporting private redevelopment, and making the neighborhood more appealing to younger homebuyers. All nine property owners on Mapleton Ave have reviewed and signed off in support of this project, demonstrating strong community backing and recognition in the positive impact these improvements will have on the neighborhood. Without the variance, neither the current nor future property owners would be able to build a garage large enough to accommodate a full-size vehicle or relocate the front door to the front of the house, both of which are essential to addressing the property’s safety, functionality, and accessibility challenges. The property’s narrow lot and existing home placement make expanding the garage further into the lot impractical, leaving the front yard as the only feasible solution. Without the variance, the investment in these critical upgrades could not be justified, and the home would remain in its current state. The larger garage is critical for modern use and safety, providing adequate space for vehicles and off-street parking. Relocating the main entry door to the front of the house improves accessibility by creating a safer, well-lit, and visible entry point, aligning with social norms and modern residential standards. Together, these changes enable a broader investment in the property, including adding a second story, modernizing the home’s layout, and significantly improving its aesthetic and functional appeal. 1 Sections and Exhibits 1. Variance Review Criteria 2. Conclusion and Proposed Conditions 3. Additional Variance Request Details With Precedence Exhibit A – Aerial Image Exhibit B – Current Building Plan Exhibit C – Site Survey/Site Plan Exhibit D – Building Plans Exhibit E – Grading and Drainage Plan Exhibit F – Neighbor Approval Signatures Exhibit G – Past Variance Approvals 2 1. Response To Variance Review Criteria: Section 42-165 VARIANCE REVIEW CRITERIA Section 42-165 of the Spring Park ordinance states that the purpose for establishing a variance process is to provide: ● Variances from the literal provisions of the chapter in instances where their strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration not resulting from the actions of an individual, and where it is demonstrated that such variance will be in keeping with the spirit and intent of the chapter. a. In considering any request for a variance and in taking subsequent action, planning commission and the city council, serving as the board of adjustment and appeals, shall make a finding of fact that the granting of such variance will not: 1. Impair an adequate supply of light and air to adjacent property. Brent Reid Comment: The proposed 6‑foot reduction maintains a significant portion of the required open space and is consistent with the setback dimensions of neighboring properties. Detailed analysis—including photographic evidence and neighbor endorsements (Exhibit F)—demonstrates that the variance will not obstruct natural light or air flow. Both adjacent property owners have signed off on the revised plans, ensuring that no diminution of light or air occurs. 2. Unreasonably increase the congestion in the public streets. Brent Reid Comment: The proposed improvements enhance safety by addressing the steep driveway slope, which poses a hazard during winter or inclement weather. Raising the garage to street level eliminates these hazards while also enabling the relocation of the front door to the front of the house. This relocation creates a safer, more visible, and well-lit entry point that improves accessibility for residents, visitors, and emergency responders. A front-facing entry provides clear and direct access to the home, eliminating multiple sets of stairs and elevation changes currently required to reach the side entry, which are especially unsafe in icy conditions. Additionally, the larger garage allows for proper off-street parking, reducing the likelihood of vehicles obstructing the street or the nearby fire hydrant. The proposed modifications—namely, extending and raising the garage and relocating the main entry—are engineered to improve vehicular circulation. By providing sufficient off‑street parking for a full‑size (22‑foot) vehicle and eliminating unsafe parking practices (e.g., vehicles parked in front of the fire hydrant), the design decreases the potential for street congestion. The design also minimizes the need for on‑street parking, thereby protecting public right‑of‑way access. 3. Increase the danger of fire or endanger public safety. Brent Reid Comment: The proposed extension improves public safety by addressing the current steep driveway slope, which poses hazards during inclement weather. Leveling the garage and driveway enhances accessibility for emergency services and residents, mitigating potential risks. 3 In addition, by increasing the size of the garage allows for additional off-street parking, this variance limits the likelihood of parking in front of the fire hydrant across the street. 4. Unreasonably diminish or impair established property values within the neighborhood, or in any other way be contrary to the intent of this chapter. Brent Reid Comment: The project significantly increases the property’s value and contributes positively to the overall aesthetic and functional appeal of the neighborhood. These improvements align with the neighborhood’s character and reinforce the city’s commitment to maintaining high property values and fostering private redevelopment. 5. Violate the intent and purpose of the city comprehensive plan. Brent Reid Comment: The variance directly supports the goals outlined in Spring Park's 2040 Comprehensive Plan by encouraging private redevelopment, improving curb appeal, and making the property more attractive to younger homebuyers. The renovation aligns with the city's broader vision for sustainable and thoughtful growth. 6. A variance from the requirements of this chapter shall be permitted only when; the requested variance is in harmony with the general purposes and intent of the zoning ordinance Brent Reid Comment: The variance aligns fully with the intent and purpose of the zoning ordinance, which includes ensuring adequate spacing between structures and the street to maintain light and air flow, preserve neighborhood aesthetics, and promote safety for both residents and pedestrians. While the proposed setback reduces the distance to 24 feet, it continues to achieve these goals by maintaining significant open space and aligning with neighboring properties that have similar setbacks. The improvements address existing safety risks posed by the steep driveway slope and unsafe side entry, enhancing safety for residents, visitors, and emergency responders. Additionally, the front-facing, well-lit entry point and raised garage improve visibility and accessibility without creating any undue impacts on adjacent properties. This thoughtful design balances the practical needs of modern residential use with the zoning ordinance’s original intent, ensuring the property integrates seamlessly with the neighborhood. 7. No variance shall be granted that would allow any use that is not permitted in the zoning district in which the subject property is located. Brent Reid Comment: The garage extension and associated renovations do not introduce a use that is not permitted in the R-1 district. The property remains a single-family home, a permitted and reasonable use in the zoning district. 8. A variance may be granted when the applicant establishes that there are practical difficulties in complying with the zoning ordinance without a variance. 4 Brent Reid Comment: The property presents unique challenges that make compliance with the current zoning ordinance impractical: ● Narrow Lot Width: The unusually narrow lot restricts feasible options for garage expansion without encroaching on rear setbacks or requiring substantial structural changes. ● Existing Home Placement: The home’s current placement, established before the property was purchased in 2016, prevents rearward garage expansion and makes extending into the front yard the only viable option. ● Steep Driveway Slope: The steep driveway poses safety risks, especially during winter, making it necessary to raise the garage to street level. ● Access Point: The garage is the sole access point to the property, and its expansion is critical to accommodate a full-size vehicle while maintaining functional and safe entry. ● Relocation of Front Door: Moving the front door to face the street improves safety and accessibility but requires raising the garage, which is not possible without the variance. 9. Practical difficulties with this variance request are not solely related to economic considerations. Brent Reid Comment: The variance is primarily driven by practical difficulties unique to the property, including the narrow lot width, steep driveway slope, and the home’s existing placement, which prevents rearward expansion of the garage. These challenges make it impossible to achieve reasonable and safe use of the property without the variance. The variance also enables the relocation of the front entryway to the front of the home, significantly improving safety, accessibility, and curb appeal. The current side-facing front door, combined with steep elevation changes, creates unsafe access for residents, guests, and emergency responders. While financial investment is a factor, it is secondary to these inherent difficulties. Moving the home’s foundation or undertaking structural alterations to expand the garage deeper into the lot would impose an unreasonable financial burden on the homeowner. The variance provides the only practical solution to these challenges, ensuring both safety and functionality while enabling broader improvements to the property. 5 2. Conclusion and Proposed Conditions This variance request has been carefully prepared to demonstrate compliance with the requirements of Spring Park's Code of Ordinances (Section 42-165) and Minnesota State Statute 462.357, which govern variance approval. The proposed variance satisfies all necessary criteria: 1. Reasonable Use: Reducing the front yard setback allows for essential improvements, including a larger garage to accommodate a full-size vehicle and the relocation of the front door to the front of the house. These changes address critical safety, accessibility, and functionality concerns, enabling modern and reasonable use of the property. 2. Practical Difficulties: Unique challenges, including the narrow lot width, steep driveway slope, and existing home placement, make compliance with current setback requirements impractical. Extending the garage into the front yard is the only viable solution to address these conditions without requiring unreasonable structural modifications or financial burdens. 3. Alignment with Ordinances and Plans: The variance aligns with the city’s goals of fostering private redevelopment, enhancing curb appeal, and increasing property values, as outlined in the Spring Park 2040 Comprehensive Plan. It also maintains neighborhood consistency, respecting established setback patterns in the area. 4. Alignment with Past Precedence: This request mirrors conditions addressed in previously approved variances for properties facing similar challenges, including: ○ 2401 Black Lake Road: Approved for a variance due to a steep driveway and safety concerns. ○ 2413 Black Lake Road: Reduced setback approved to mitigate driveway safety issues. ○ 3872 Shoreline Drive: Granted for reduced setbacks to address lot constraints and align with neighborhood patterns. 5. These precedents reflect the city’s commitment to resolving safety and accessibility issues while maintaining neighborhood character. Proposed Conditions for Approval: To ensure the project complies with city standards and minimizes any potential impacts, the following conditions are proposed: 1. Adherence to Submitted Plans: Construction will conform to the site plan and building plans included with this application. The front yard setback will not be reduced to less than 24 feet. Any significant changes to the project design will be subject to additional review. 2. Hard Cover Compliance: The total hard cover on the property will not exceed 30% of the lot area, maintaining compliance with zoning standards. Conclusion: This variance request enables the property to be used safely and effectively while addressing unique practical difficulties. It aligns with city ordinances, the comprehensive plan, and past precedence, benefiting both the property owner and the surrounding neighborhood. Approval of this request is critical to achieving the proposed improvements, which will enhance safety, functionality, and the aesthetic appeal of the property. 6 3. Additional Variance Request Details With Precedence 1. Safety Concerns Steep Driveway Slope: The property’s current 21-degree driveway slope presents significant safety hazards, particularly during winter or inclement weather. The steep incline makes it challenging for vehicles to safely access the garage and creates risks for pedestrians navigating the property. Raising the garage to street level eliminates this hazard, creating a safer and more functional entryway for residents, visitors, and emergency services. Off-Street Parking Necessity: The street lacks sufficient and safe on-street parking options, further compounding safety concerns. Extending the garage ensures vehicles are parked off the street, reducing congestion and preventing potential obstructions, such as blocking the nearby fire hydrant. This is particularly critical during winter, when snowbanks further limit available parking. Support and Precedence: These safety considerations align with previous variances approved by the city, including: ● 2401 Black Lake Road (February 12, 2014, Planning Commission Minutes): Approved to address safety concerns related to a steep driveway and insufficient parking. ● 2413 Black Lake Road (July 15, 2019, Council Agenda Packet): Approved to resolve safety issues arising from steep slopes and limited on-street parking. 2. Unique Lot Characteristics Topographical Challenges and Elevation Changes: The property’s unique topography includes a difference of over 5’ between the street and the current garage. This creates significant challenges for accessibility, privacy, and safety. The proposed renovation will level the garage and driveway with the street, mitigating these issues and improving functionality for residents and emergency services. Existing Home Position Constraints: The placement of the home on the lot, established before the property was purchased in 2016, prevents the garage from being extended deeper into the lot without encroaching on required rear setbacks or requiring extensive structural alterations. Expanding the garage toward the front with a reduced setback is the only feasible option to address these constraints. Support and Precedence: These challenges reflect conditions addressed in previously approved variances, including: ● 4425 Shoreline Drive (July 17, 2017, Council Meeting Agenda): Approved due to unique topography and elevation challenges impacting safety and privacy. ● 3872 Shoreline Drive (January 19, 2021, Council Packet): Approved for reduced setbacks due to lot constraints and existing home placement. 3. Consistency with Neighborhood Setbacks 7 Alignment with Existing Homes: The proposed front yard setback of 24 feet aligns with the established character of the neighborhood. On Mapleton Ave and Hazeldell Ave, 5 of 10 homes feature front yard setbacks of 24 feet or less (1: 22’ for 2242 Mapleton, 2: 10’ for 3901 Mapleton, 3: 18’ for 3940 Mapleton, 4: 24’ for 2241 Hazeldell, 5: 24’ for 2258 Hazeldell). This demonstrates that the request maintains consistency with the area’s architectural and setback patterns, avoiding any disruption to the neighborhood’s overall character. Support and Precedence: This alignment with neighboring properties reflects conditions addressed in previously approved variances, such as: ● 3872 Shoreline Drive (January 19, 2021, Council Packet): Approved for reduced setbacks to align with neighborhood patterns and existing conditions. This approval was for two side yard variances. By maintaining neighborhood consistency, this variance ensures that the project integrates seamlessly into the community. 4. Property Improvement and Neighborhood Enhancement Modernization Efforts: The proposed renovation involves transformative updates, including raising the garage to street level, adding a second story to the home, and modernizing the structure. These enhancements align with Spring Park’s 2040 Comprehensive Plan, which emphasizes revitalizing and modernizing housing stock to meet contemporary standards. Such modernization-focused efforts are consistent with previously approved variances, demonstrating the city’s commitment to fostering private redevelopment. Aesthetic Value: The planned upgrades will significantly enhance the property’s curb appeal and overall value, contributing positively to the aesthetic quality of the neighborhood. The focus on improving neighborhood appeal reflects the city’s dedication to maintaining its character while supporting thoughtful property improvements. Support and Precedence: This modernization effort aligns with conditions addressed in previously approved variances, such as: ● 2401 Black Lake Road (February 12, 2014, Planning Commission Minutes): Approved to support substantial property modernization and improvement efforts. ● 4000 Sunset Drive (September 9, 2020, Planning Commission Packet): Aesthetic improvements were central to the approval decision. ● 3822 Northern Ave (January 19,2021, Council Packet): Approved to support goal#3 of the 2040 comprehensive plan, which states “Encourage the private redevelopment of substandard. obsolete, or blighted properties.” By supporting modernization and aesthetic enhancements, this variance advances the city’s objectives for private redevelopment and reinforces neighborhood character. 5. Community Support 8 Neighbor Endorsements: The proposed variance has received unanimous support from all nine property owners on Mapleton Avenue. Letters of approval and recommendation have been submitted, reflecting broad community backing for the project. This level of community support demonstrates strong confidence in the project’s positive impact on the neighborhood. Support and Precedence: This alignment with neighboring properties reflects conditions addressed in previously approved variances, such as: ● 2401 Black Lake Road (February 12, 2014, Planning Commission Minutes): Approved despite a neighbor objection, demonstrating that variances can proceed when broader benefits outweigh isolated concerns. By maintaining neighborhood consistency and garnering unanimous support, this variance ensures that the project integrates seamlessly into the community and enhances neighborhood cohesion. 6. Consistency with City Approvals (Not Setting a New Precedent) Approval of Similar or More Restrictive Variances: The proposed variance aligns with a consistent history of city approvals for similar or more restrictive requests. Variances addressing reduced setbacks and steep driveways have been granted, reflecting the city’s balanced approach to addressing practical difficulties and supporting private redevelopment. Examples include: ● 2413 Black Lake Road: Approved a reduced setback from 50 feet to 35 feet to address safety issues related to driveway slope and accessibility concerns. ● 3872 Shoreline Drive: Granted reduced setbacks to accommodate lot constraints, align with neighborhood patterns, and ensure practical property use. Addressing Steep Driveways and Safety: Properties facing steep driveway challenges, like 2401 and 2413 Black Lake Road, received variances to mitigate safety risks and enhance functionality, providing a clear precedent for addressing similar issues. Enhancing Property Value and Aesthetics: Significant property improvements that align with the city’s goals for modernization and aesthetic enhancement have been key considerations in past approvals, such as: ● 2401 Black Lake Road: Approved for a variance supporting substantial property modernization. ● 4000 Sunset Drive: Approved with an emphasis on the importance of aesthetic improvements to neighborhood value. Maintaining Neighborhood Consistency: The proposed variance maintains alignment with established neighborhood patterns, as seen in approvals like 3872 Shoreline Drive, ensuring seamless integration into the community without setting a new precedent. Support and Precedence ● 2413 Black Lake Road (July 15, 2019, Council Agenda Packet): Approved for a reduced setback from 50 feet to 35 feet to address driveway slope and safety concerns. ● 2401 Black Lake Road (February 12, 2014, Planning Commission Minutes): Approved to mitigate safety issues posed by a steep driveway, prioritizing accessibility and public welfare. 9 ● 3872 Shoreline Drive (January 19, 2021, Council Packet): Granted reduced setbacks to address lot constraints, improve usability, and align with neighborhood patterns. ● 4000 Sunset Drive (September 9, 2020, Planning Commission Packet): Approved for aesthetic improvements that contributed significantly to neighborhood value. The consistent approval of similar variances demonstrates the city’s commitment to addressing unique property challenges while supporting safety, modernization, and aesthetic improvements. This request continues this tradition, integrating thoughtful enhancements that align with the city’s goals and established precedent. 7. Enhancement of Public Safety and Welfare Improved Accessibility: The proposed renovation improves accessibility by leveling the garage and driveway with the street, eliminating the steep slope and hazardous incline that currently pose significant risks during inclement weather. Relocating the front door to face the street creates a safer, well-lit, and more accessible entry point for residents, guests, and emergency responders. This change eliminates the need to navigate elevation changes and icy stairs, ensuring the property meets modern safety standards. Reduction of Potential Hazards: Addressing the elevation difference and steep driveway slope reduces hazards for both pedestrians and vehicles. Improved off-street parking ensures vehicles are safely stored away from public streets and the nearby fire hydrant, decreasing potential risks during emergencies. Support and Precedence: The enhancement of public safety and welfare through thoughtful design changes aligns with priorities addressed in previously approved variances, such as: ● 2413 Black Lake Road (July 15, 2019, Council Agenda Packet): A variance was approved to mitigate safety risks posed by a steep driveway, ensuring improved accessibility and public welfare. ● 2401 Black Lake Road (February 12, 2014, Planning Commission Minutes): Approved a variance to reduce safety hazards caused by a steep driveway, prioritizing accessibility and hazard reduction. These precedents highlight the city’s commitment to addressing safety and welfare challenges, reinforcing the need for the proposed improvements at 3916 Mapleton Ave. 10 Exhibit A: Aerial Image 11 Exhibit B: Current Building 12 13 14 Exhibit C: Site Survey/Site Plan 15 16 Exhibit D: Building Plans 17 18 Proposed Main Level Floor Plan Proposed 2nd Level Floor Plan 19 Exhibit E: Grading and Drainage Plan 20 Exhibit F: Neighbor Approval Signatures 21 Exhibit G: Past Variance Approvals as Precedence Below are the full list of residential variance requests identified in Spring Park meeting notes, with a brief summary of the variance. All available publicly have been approved. ● 2401 Black Lake Road: Variance approved for a detached garage with reduced lake setback, despite neighbor objection. ● 2413 Black Lake Road: Variance approved for a detached garage with reduced OHW setback due to steep driveway and safety concerns. ● 4425 Shoreline Drive: Variance approved for a 6-foot fence in the front yard setback due to unique topography and privacy issues. ● 4000 Sunset Drive: Variance approved for a new home with reduced OHW setback, emphasizing aesthetic improvements. ● 2259 Lilac Lane: Variance amendment approved for new home construction with minor modifications. ● 4364 West Arm Road East: Variance approved for a home addition with reduced setbacks due to existing non-conformity. ● 3872 Shoreline Drive: Variance approved for a new home with reduced lake and side yard setbacks due to substandard lot size. ● 3822 Northern Ave: Variance approved with reduced setbacks to justify subdividing the lot into 2. 22